PA^b^0
^^^
-7 0
* )<-
(D z
CO 0
® 0
"^^ -0^ 0^ ^riEo
Agenda Report
May 4, 2026
TO: Honorable Mayor and City Council
FROM: Fire Department
SUBJECT: AUTHORIZE THE CIPf MANAGER TO ENTER INTO A CONTRACT
WITH ALLSTAR FIRE EQUIPMENT TO PROVIDE SELF-CONTAINED
BREATHING APPARATUS (SCBA) EQUIPMENT AND SERVICING
FOR FIVE YEARS FOR AN AMOUNT NOT-TO-EXCEED $800,000
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the "Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment; and
2. Award contract to lowest and best bid dated March 13, 2026 submitted by Allstar Fire Equipment in response to specifications for self-contained breathing apparatus (SCBA) equipment and servicing, authorize the City Manager to enter into a five-year contract for an amount not-to-exceed $800,000.
BACKGROUND:
The Fire Department responds to approximately 20,000 calls for service each year.
SCBAs are used by responders on emergency incidents in atmospheres that may pose imminent danger to health and life, and are designed to protect personnel in hazardous, toxic, or oxygen deficient environments by recirculating and purifying breathing air, removing carbon dioxide and adding fresh oxygen. All SCBAs used by the Fire Department meet and exceed performance requirements of National Fire Protection Association (NFPA) 1981: Standard on Open-Circuit SCBAs for Emergency Services and NFPA 1852: Standard on Selection, Care, and Maintenance of Open-Circuit SCBAs. The Department currently carries SCBAs on all front-line and resen/e fire trucks, fire engines, rescue ambulances, command vehicles and specialty apparatus.
MEETING OF5/4/2026AGENDA ITEM NO.1
Approval of Contract with Allstar Fire Equipment
May 4, 2026
The U.S. Fire Administration indicates SCBAs have a maximum service life of 15 years and should be hydrostatically re-tested on a regular basis in accordance with Department of Transportation (DOT) regulations. The Fire Department complies with these standards and replaces its SCBA inventory annually based on equipment age.
Additionally, the Fire Department sen/ices and maintains all SCBAs on an annual basis.
Previously, the Department has issued various purchase order contracts for replacement, service, maintenance and testing of SCBAs. The Department would like to issue a multi-year contract to standardize the annual replacement, service and testing ofSCBAs.
On February 25, 2026 the City published a Notice Inviting Bids to provide SCBA equipment and sen/icing as required by the Fire Department. Bidders were requested to submit pricing based on 15 of the Department's most commonly used parts and estimated annual service needs. The bid was posted on the City's electronic online bidding site and notices were advertised in the Pasadena Journal and the Pasadena Weekly in accordance with City Charter and Municipal Code provisions. A total of 221 vendors were notified, of which 16 prospective vendors downloaded the bid. None are local to Pasadena. To the Department's knowledge there are no local vendors that can provide SCBA equipment that meet the required bid specifications.
Two bids were received and were publicly opened on March 13, 2026. Of the responsive bids received, results are as follows:
BiddersBid Price
Municipal Emergency Services Inc, Southbury, CT$213,742.00 Allstar Fire Equipment, Arcadia, CA$199,623.00
It is recommended that the City Council approve the contract award for provision of SCBA equipment and servicing with Allstar Fire Equipment in the amount of $800,000 for a term of five years. Allstar Fire Equipment is a responsive and responsible bidder and the proposed contract fully complies with the Competitive Bidding and Living Wage Ordinances.
Allstar Fire Equipment is a distributor of firefighting gear and safety equipment. For the past five fiscal years, the Department has spent approximately $180,000 each year with Allstaron various personal protective equipment (PPE), SCBA equipment, fire hose, fire nozzles and appliances.
ENVIRONMENTALANALYS1S:
This contract is exempt from CEQA per section 15061 (b) (3), the Commonsense exemption. The commonsense exemption can be applied when it can be seen with certainty that the activity will not have a significant effect on the environment. The proposed action will not result in any new development or physical changes.
Approval of Contract with Allstar Fire Equipment
May 4, 2026
COUNCIL POLICY CONSIDERATION:
The proposed contract furthers the City Council's strategic planning goals to ensure public safety.
FISCAL IMPACT:
The total cost of this action will be $800,000 for the five-year term of the contract.
Funding for FY 2026 will be addressed by using existing budgeted appropriations in the Fire Department's General Fund operating budget account for Fire Equipment. Future contract costs will be budgeted as part of the annual operating budget process. There are no anticipated impacts to other operational programs or capital projects as a result of this action.
Respectfully submittedI
dL^) A^SC^.
Prepared by:
CHAD AUGUSTIN
Fire Chief
Fire Department
Stephanie Chang
Management Analyst V
Fire Department
Approved by:
^/^ MATTHEW E. HAWKESWORTH
Interim City Manager
NICHOLAS G. RODRIGUEZ
ASSISTANT CIT/ MANAGER