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Agenda Report
May 11, 2026
TO: Honorable Mayor and City Council
FROM: Water and Power Department
SUBJECT: REJECT ALL BIDS FOR INDUSTRIAL STORAGE RACK SYSTEMS !
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RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to Public Resources Code Section 21080(b)(5) (projects which a public agency rejects or disapproves) and Section 15270 of the State CEQA Guidelines; and
2. Reject all bids received by March 12, 2026, in response to the Invitation for Bids for Industrial Storage System Racks.
BACKGROUND:
Pasadena Water and Power ("PWP") developed bid specifications for Industrial Storage Rack Systems at the Warehouse on Vinedo Ave. On February 13, 2026, an Invitation for Bids for the specifications was advertised on OpenGov. The notice was automatically distributed to all vendors registered with the City under the applicable commodity codes for related services. A total of 39 vendors downloaded the Specifications, none of which were local. A total of one responsive and responsible bid was received by the bid due date of March 12, 2026, with no bids received from local firms.
PWP determined that the lead time of the one responsive bid was unacceptable. As such, PWP intends to republish the Invitation for Bids with a specified lead time to ensure the materials can be properly warehoused to maintain project schedule for Water and Power Projects.
COUNCIL POLICY CONSIDERATION:
Rejecting all bids supports the City Council's goal to maintain fiscal responsibility and stability.
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MEETING OF.05/11/2026AGENDA ITEM NO..11
Reject All Bids for Industrial Storage System Racks
May 11, 2026
ENVIRONMENTAL ANALYSIS:
Public Resources Code Section 21080(b)(5) and Section 15270 of the State CEQA Guidelines exempt from CEQA "projects which a public agency rejects or disapproves." The rejection of bids for Industrial Storage System Racks is exempt from CEQA per these Sections.
FISCAL IMPACT:
There is no fiscal impact as a result of this action.
Respectfully submitted,
DAVID M. REYES
General Manager
Water and Power Department
Prepared by:
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Lynne Chaimowitz
Assistant General Manager
Water and Power Department
Approved by:
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MATTHEW ^. f-IAWKESWORTH
Interim City Manager