AGENDA
FINANCE/AUDIT COMMITTEE
SPECIAL MEETING NOTICE
May 18, 2026
PUBLIC MEETING 3:00 P.M.
Members
Victor M. Gordo, Mayor
Tyron Hampton, District 1
Rick Cole, District 2
Gene Masuda, District 4
STAFF
Karin Schnaider, Director of Finance
Arnold Lee, Chief Assistant City Attorney
Gloria Acevedo, Recording Secretary
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SPECIAL MEETING
AGENDA
FINANCE/AUDIT COMMITTEE
MAY 18, 2026
Public Meeting: 3:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
The
Finance Committee may take action within its authority on any item listed on this agenda as it deems appropriate following consideration and discussion of the matter.
PUBLIC MEETING - 3:00 P.M.
ROLL CALL
PUBLIC COMMENT – LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS
CONSIDERED
APPROVAL OF MINUTES
Februar
y 23, 2026 Special Meeting
March 9, 2026 Cancellation Notice
OLD BUSINESS
1. FY 2026
CAPITAL IMPROVEMENT PROGRAM - THIRD QUARTER
MONITORING REPORT
2. BUDGET
WORKSHOP FY 2027 RECOMMENDED OPERATING BUDGET
OPERA
TING BUDGET PRESENTATIONS:
A. HUMA
N RESOURCES DEPARTMENT
NEW BUSINESS
3. BUDGET
WORKSHOP FY 2027 RECOMMENDED OPERATING BUDGET
OPERA
TING BUDGET PRESENTATIONS:
A. FI
NANCE
2 B. CITY MANAGERS OFFICE
4. AM
ENDMENTS TO THE FIRE DEPARTMENT FISCAL YEAR 2026
ADOPTED OPERATING BUDGET
5. AUT
HORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR
THE PURCHASE OF SEVEN BATTERY ELECTRIC VEHICLES FROM
COACH WEST FOR PASADENA DIAL-A-RIDE FOR A NOT TO EXCEED AMOUNT OF $2,921,713
6. AUT
HORIZE THE CITY MANAGER TO ENTER INTO A MEMORANDUM
OF UNDERSTANDING WITH THE CALIFORNIANS DEDICATED TO
EDUCATION FOUNDATION TO RECEIVE FUNDING OF $250,000 FOR
THE STEAM PATHWAYS ACCELERATION PROGRAM AND AMEND THE
CITY MANAGER’S FY 2026 OPERATING BUDGET TO RECOGNIZE AND
APPROPRIATE THE FUNDS
7. RECOG
NIZE AND APPROPRIATE GRANT FUNDS FOR A 2026 TRANSIT-
FIRST FAN ZONE SOCCER WATCH PARTY IN THE AMOUNT OF $50,000
FROM THE COUNTY OF LOS ANGELES AND AMEND THE OFFICE OF
THE CITY MANAGER’S FISCAL YEAR 2026 OPERATING BUDGET
8. FI
SCAL YEAR JUNE 30, 2025, SINGLE AUDIT REPORT
ADJOURN
APPROVAL OF MINUTES
• February 23, 2026 Special Meeting
• March 9, 2026 Cancellation Notice
01 02/23/26 Finance Committee Meeting
CITY OF PASADENA
MEETING OF THE FINANCE/AUDIT COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER S249
FEBRUARY 23, 2026
SPECIAL MEETING
OPE
NING Chair Gordo called the special M eeting of the Finance Committee to order at 4:06 p.m.
ROLL CALL: Mayor Victor M. Gordo (Chair)
Councilmember Rick Cole
Councilmember Tyron Hampton (Absent)
Councilmember Gene Masuda
S
taff: Miguel Márquez, City Manager
Karin Schnaider, Director of Finance
Arnold Lee, Chief Assistant City Attorney
Alex Souto, Deputy City Manager
Tim Park, Budget Administrator
Byanca Banaga, Senior Administrative Analyst
Jonathan Paul, Principal Administrative Analyst
Lynne Chaimowitz, Assistant General Manager, Water and Power Michael Go, Financial Rate Analyst
Chad Augustin, Fire Chief
Stephanie Chang, Management Analyst V
Kimberly Siemen, Management Analyst V
Mark Jomsky, City Clerk
Alex Hernandez, Assistant to the City Manager
Greg de Vinck, Director of Public Works
Brent Maue, City Engineer
Gloria Acevedo, Recording Secretary
APP
ROVAL OF MINUTES: It was moved by Councilmember Cole, seconded by Councilmember Masuda, to approve the December 8 , 2025, Special Meeting of the Finance Committee meeting minutes and the December 22, 2025, cancellation notice. (Motion Unanimously carried) (Absent:
Councilmember Hampton)
02 02/23/26 Finance Committee Meeting
OLD BUSINESS: ADOPT A RESOLUTION APPROVING AN UPDATED POLICY FOR
REIMBURSEMENT FOR TRAVEL AND EXPENSES FOR ELECTED
OFFICIALS AND RE-ADOPT WITHOUT CHANGES A POLICY FOR
REIMBURSEMENT FOR TRAVEL AND EXPENSES FOR OFFICIALS
APPOINTED BY THE CITY COUNCIL OF THE CITY OF PASADENA
AS MEMBERS OF COMMISSIONS OR COMMITTEES
Chair Gordo introduced the item and Alex Souto, Deputy City Manager, provided a brief PowerPoint presentation and responded to questions.
Cou
ncilmember Masuda, asked if the existing telecommunications and cellular allowance had been eliminated? Mr. Souto responded that it was incorporated into the new office operations set up and security allowance.
It was moved by Councilmember Cole , seconded by Councilmember Masuda, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent:
Councilmember Hampton)
INFORMATION ONLY: FY 2026 CAPITAL IMPROVEMENT PROGRAM – SECOND
QUARTER MONITORING REPORT
Chair Gordo introduced the item.
Councilmember Cole provided a comment on the following items:
• Municipal Buildings and Facilities
o Item 1 - Fire Stations Renovation and Improvements: Explain the Design for Fire station 32. Brent Mau, City Engineer, shared that the redesign is for existing facility sleeping quarters, staff will provide a follow up with the specifics. o Item 15 - Roof replacement at City Facilities: look for solar opportunities while replacing roofs.
• Streets and Streetscapes
o Item 6 – Colorado Street Bridge Barrier Enhancements – Design Phase: prolonging the design phase is very costly, a decision needs to be made.
o Item 7 – Miscellaneous Sidewalk Repair Program: establish equitable policy on when residents pay for sidewalk repairs. • Street Lightning and Electric Undergrounding
o Items 1 and 2- Raymond Avenue (Raymond) and Mountain
Street (Mountain) Electrical System Undergrounding: is the
03 02/23/26 Finance Committee Meeting
City’s high voltage undergrounding in fire zones taking up funding away from residential undergrounding program , are the Raymond and Mountain undergrounding projects moving forward. Lynne Chaimowitz, Assistant General Manager,
Water and Power , confirmed the funding for the City’s high voltage undergrounding in the fire zones will come from the Power F und and the Raymond and Mountain project s will continue as scheduled.
• Traffic Operations, Traffic Signals, and ITS
o Item 32 – Installation of Traffic Signal and Curb Extensions at Sierra Bonita Avenue and Orange Grove Boulevard:
confirm project duration.
• Transit
o Item 44 – Purchase of Replacement Transit Vehicles and Expansion Fixed - Route Transit Vehicles: Provide
terminology clarification on fuel cell versus hydrogen buses.
Following a discussion, on the order of the Chair and consensus ot the Finance Committee, the item was received and filed.
NEW BUSINESS: APPROVE AMENDMENTS TO FISCAL YEAR 2026 ADOPTED
OPERATING BUDGET
Chair Gordo introduced the item.
It was moved by Councilmember Cole, seconded by Councilmember Masuda, to approve staff’s recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent:
Councilmember Hampton)
AUTHORIZATION TO ENTER INTO AN INTERAGENCY
AGREEMENT WITH THE LOS ANGELES COMMUNITY
DEVELOPMENT AUTHORITY IN THE AMOUNT OF $218,505 IN
MEASURE A FUNDS FOR THE HOMELESS INCENTIVE
PROGRAM; AMEND THE HOUSING DEPARTMENT’S FISCAL
YEAR 2026 OPERATING BUDGET BY RECOGNIZING THE SAME
AMOUNT IN REVENUE AND APPROPRIATION
Chair Gordo introduced the item.
Councilmember Cole recommended a comprehensive review of all funding sources for the homelessness, he suggested the new Housing, Homlessness and Planning Committee as the best place to have these discussions.
04 02/23/26 Finance Committee Meeting
It was moved by Councilmember Cole, with the stipulation that the topic be brought to the Housing, Homlessness and Planning Committee, seconded by Councilmember Masuda, to approve staff’s
recommendation and forward the item to the City Council for consideration. (Motion Unanimously carried) (Absent: Councilmember Hampton)
ADJOURNMENT: On the order of the Chair, the special meeting of the meeting of the Finance Committee was adjourned at 4:31 p.m.
______ _____________________
Mayor Victor M. Gor do, Chair
Finance Committee
______
______________
Gloria Acevedo
Recording Secretary
OLD BUSINESS - INFORMATION ONLY
ITEM 1
1. FY 2026 CAP ITAL IMPROVEMENT PROGRAM - THIRD
QUARTER MONITORING REPORT
TO:
FROM:
DATE:
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM
SUBJECT:
Finance Committee
Gregory de Vinck, P.E., Director of Public Works (9;,V
April 13, 2026
FY 2026 Capital Improvement Program - Third Quarter Monitoring Report Attached for the Finance Committee's review is an update of the active Capital Improvement Program (CIP) projects through March 31, 2026. The Third Quarter Monitoring Report (QMR) includes 196 projects as summarized on the chart below:
NUMBER OF PROJECTS REVIEWED - 196
Planning
............___
16% "--
Ongoing
51%
/
Completed
3% Construction
11%
__,/
Design
13%
No Activity
7%
If you have questions on any projects, please let me know prior to the April 13, 2026 Finance Committee meeting and I will have the appropriate staff available to respond.
Thank you.
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
LEGEND
Project Completed
Project Delayed - External Factors
Project Delayed - Internal Factors
Project Over Budget
Municipal Buildings and Facilities
7,675,0008,425,000Fire Stations Renovations and
Improvements
719111 Design for Fire Station 32 completed in the
second quarter. Further design on hold for
future Fire Stations.
Design of Fire Station 32 improvements will
be completed in FY 2026.
97% 6/30/2026 Ongoing7,444,963
204,860,000204,860,000Central Library Seismic Retrofit
and Renovations
719222 Phase II construction contract was awarded
on March 2, 2026. Materials, Testing and
Inspection contract awarded on March 9,
2026.
Construction will begin in FY 2026.
9% 9/30/2028 Construction18,910,771
1,000,00010,769,912Building Maintenance FY 2026 -
2030
719313 Planning for Building Automation upgrades
continued in the third quarter.
Building Automation upgrades will be
completed at various locations in FY 2026.
Buildings to be upgraded have yet to be
determined but will average five buildings a
year over the next five years. Work will also
be completed at Villa-Parke Community
Center, Hale Building and Police Department.
43% 6/30/2030 Design425,239
3,400,0003,400,000Mobile Operations Center719194 No reportable activity in the third quarter.
Permit issuance and bid advertisement
anticipated in the fourth quarter.
Construction will begin in FY 2026.
71% 6/30/2027 Design2,419,900
3,907,9335,100,000Hale Building Interior Remodel -
Phase II
711705 Construction of the Hearing Room has been
completed in the third quarter. Construction
of the Permit Center is anticipated to begin in
the fourth quarter.
Phase II construction will be completed in FY
2026.
59% 6/30/2026 Construction2,302,276
500,0004,860,882Hill Ave Library Roof Replacement
and Seismic Strengthening
719327 No reportable activity in the third quarter.
Advertisement for the construction bids
scheduled in the fourth quarter.
This project will continue in FY 2026.
0% 6/30/2027 Ongoing0
703,7855,150,000Improvements at City Yards
Facility
719288 Phase I construction of sewer lateral
connection completed in the second quarter.
Phase II resurfacing of parking lot completed
in the second quarter. No reportable activity
in the third quarter.
Phase I and Phase II construction will be
completed in FY 2026.
91% 6/30/2026 No Activity This
Quarter
639,485
100,000100,000City Hall Courtyard Fountain
Repairs & Restoration
719299 Awarded purchase order contract for fountain
assessment and determination of final
restoration procedures in the third quarter.
This project will continue in FY 2026.
80% 6/30/2026 Design79,716
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
300,000225,000Public Health Building Restrooms
- ADA Improvements
7192510 Construction contract awarded in the third
quarter. Construction anticipated to be
completed in the fourth quarter.
This project will be completed in FY 2026.
25% 6/30/2026 Ongoing74,683
550,000550,000Underground Storage Tank
Relining
7193011 Planning continued in the third quarter.Planning and design of relining tanks will continue in FY 2026.
0% 6/30/2026 Planning0
300,000300,000City Hall Building Systems -
Design Phase
7192312 Planning continued in the third quarter.Design will continue in FY 2026. 1% 6/30/2026 Ongoing2,470
175,000175,000Update to ADA Transition Plan for
City Facilities
7192413 ADA transition plan report anticipated to be
completed in the fourth quarter.
This project will be completed in FY 2026.
89% 6/30/2026 Ongoing156,010
500,0002,500,000HVAC Replacement at City
Facilities
7193314 Planning has been completed in the third
quarter.
Evaluation of HVAC systems to begin in FY
2026 followed by a replacement schedule to
be implemented between FY 2027 and FY
2030 in the order of highest priority.
3% 6/30/2026 Design15,128
1,000,0002,000,000Roof Replacement at City
Facilities
7193415 Construction completed at Fire Station 36,
and began roof replacements at the following
locations: Santa Catalina Library, Lamanda
Library, Hasting Library in the third quarter.
This project will begin in FY 2026.
7% 6/30/2026 Construction74,617
969,062969,062YWCA Building Preservation7193516 Maintenance and inspections continued in the third quarter.
The design of renovations and improvements
outlined in the completed structural
assessment for this project will begin in FY
2026.
0% 6/30/2026 Ongoing0
Streets and Streetscapes
11,024,71454,200,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2026
739481 Advertisement was posted in the third
quarter. Contract execution and construction
is anticipated in the fourth quarter.
Resurfacing will continue in FY 2026.
5% 6/30/2026 Ongoing584,047
10,200,00010,200,000Annual Citywide Street
Resurfacing and ADA
Improvement Program FY 2025
739442 Project was completed in the second quarter.Resurfacing will continue in FY 2026. 87% 6/30/2026 Completed8,900,064
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
1,050,0009,550,000Sierra Madre Blvd. Median
Enhancements
739453 Environmental permitting approval from Los
Angeles County is anticipated to be
completed in the fourth quarter. Construction
anticipated to begin in the first quarter of FY
2027.
Design and jurisdictional permitting will
continue in FY 2026.
84% 6/30/2026 Design885,668
2,198,0505,000,000Curb Ramp ADA Improvements
Program FY 2022 - 2026
739374 Design phase is anticipated to be completed
in the third quarter. Construction is
anticipated to begin in the fourth quarter.
Installation of curb ramps will continue in FY
2026.
87% 6/30/2026 Ongoing1,917,271
1,500,00012,100,000Annual ADA Citywide Sidewalk
Improvement Program FY 2026 -
2030
739495 Construction began in the third quarter.Repair of sidewalks will continue in FY 2026. 11% 6/30/2025 Construction170,800
2,874,0002,874,000Colorado Street Bridge Barrier
Enhancements - Design Phase
733246 Public Safety Committee presentation for
further evaluation of concepts by Pasadena
Heritage is anticipated to be held in the fourth
quarter.
Design and environmental documentation will
continue in FY 2026.
51% 6/30/2028 Ongoing1,468,155
677,8371,000,000Miscellaneous Sidewalk Repair
Program FY 2026 - 2030
739507 Construction is anticipated to begin in the
third quarter.
Sidewalk repairs will continue in FY 2026.
6% 6/30/2025 Construction43,786
10,575,00010,575,000Holly Street Bridge - Seismic
Retrofit
733238 Design continued in the third quarter.
Advertisement for construction is anticipated
to begin in the fourth quarter.
Design will be completed in FY 2026.
15% 6/30/2027 Design1,628,023
1,861,14910,546,067San Rafael Bridge Seismic
Retrofit
739469 Preliminary Environmental Study approved
by Caltrans in the third quarter.
Design will begin in FY 2026.
4% 6/30/2025 Design66,086
353,372553,372Guardrail Program FY 2023 -
2027
7394110 Various locations identified for construction in the third quarter. Construction is anticipated
to begin in the fourth quarter.
This is a continuing program. Projects will be
scheduled by City staff as repairs and/or
replacements are identified.
35% 6/30/2027 Construction123,355
200,0003,500,000Misc. Roadway Slope
Improvements
7394711 No reportable activity in the third quarter.Geotechnical evaluation and design to address structural needs will continue in FY
2026.
1% 6/30/2026 No Activity This
Quarter
1,639
585,856685,856Bridge Improvement Program FY
2024 - 2028
7394312 Construction was completed on March 12,
2025. Los Angeles County began
construction for the additional work on the
New York Bridge over the Eaton Wash in the
third quarter.
Bridge inspections and improvements will
continue in FY 2026.
35% 6/30/2028 Construction204,657
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
Street Lighting
4,435,0005,494,000High Voltage Series Street Light
Conversion - Phase I
744151 Work on high voltage series conversions and
luminaire retrofits on circuit S104 Linda Vista
Avenue continued in the third quarter.
Construction will continue for the S-104 (Linda
Vista Ave.) circuit in FY 2026.
94% 12/31/2027 Ongoing4,179,915
300,00017,480,000High Voltage Series Street Light
Conversion - Phase II
744172 Pasadena Water and Power Department
installed a power feed to continue work on
the conversion circuit at Canyon Close Road
(S-091) in the third quarter.
Future circuit conversions will begin when
funds are identified.
95% 6/30/2026 Ongoing285,477
155,0006,675,000High Voltage Series Street Light
Conversion - Phase III
744203 No reportable activity in the third quarter.Future circuit conversions will begin when funds are identified.
58% 6/30/2026 No Activity This
Quarter
89,887
1,000,0566,775,000Street Lighting Program FY 2024 -
2028
744224 Street light work orders and LED
replacements continued for upgrades at
various citywide locations in the third quarter.
This is a continuing program. Projects will be
scheduled by City staff as requests are
received for enhanced lighting or in-fill
lighting; and as street light components in
need of repair or replacement are identified.
92% 6/30/2026 Ongoing923,384
500,0002,860,000LED Street and Safety Lighting
Upgrades FY 2023 - 2027
744215 The replacement and upgrade of induction
safety lights to LED technology continued in
the third quarter.
Installation of Phase I and II will continue in
FY 2026.
87% 6/30/2026 Ongoing433,980
Street Lighting and Electric Undergrounding
12,122,00044,410,000Raymond Avenue - Electrical
System Undergrounding, Maple
Street to North City Limits
32141 Construction began in the third quarter.Civil construction work and underground electrical system construction will continue in
FY 2026.
7% 6/30/2028 Construction821,039
4,800,00014,752,000Mountain Street - Electrical
System Undergrounding, Lake
Avenue to Hill Avenue
32132 No reportable activity in the third quarter.No workplan in FY 2026. 5% 6/30/2030 No Activity This
Quarter
245,082
634,000381,000Electric System Undergrounding
Outside Established
Undergrounding Districts
32103 No reportable activity in the third quarter.This is an ongoing project involving undergrounding projects that are not part of
an established undergrounding district. An
estimated four service reimbursements will be
processed in FY 2025.
37% 6/30/2030 No Activity This
Quarter
231,428
Transportation
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 5
Active Transportation/Complete Streets
455,225855,225Pasadena Bicycle Program FY
2026-2030
759191 Bike rack installations in existing bicycle
facilities on Maple and Corson continued in
the third quarter.
Implementation of the Bicycle Transportation
Action Plan will continue in FY 2026, including
installation of additional painted bikeway
amenities such as green paint at conflict
points, safety crossing improvements, and
installation of sharrows along Roseway and
Greenway bike routes. In addition,
prioritization of existing bike network gaps,
and continuation of bicycle education and
event activities will continue in FY 2026.
3% 6/30/2026 6/30/2030 Ongoing12,385
753,2751,199,915Citywide Neighborhood Traffic
Management Program FY 2026-
2030
759233 Construction began in the third quarter.Ongoing work, including speed hump investigations, the preferential parking
program, and the Neighborhood Traffic
Management Program (NTMP), in various
neighborhoods will continue in FY 2026. A
specific NTMP for the neighborhood of
Mountain St./El Molino Ave. area (between
Los Robles Ave. and Lake Ave.) and Boylston
St./Lake Ave. area is expected to begin in FY
2026.
0% 6/30/2025 Ongoing1,365
2,059,3882,059,388Pedestrian Crossing
Enhancements Program FY 2021-
2028
751124 HSIP Cycle 11 design was completed in the
third quarter. Measure M Pedestrian
Crossing enhancements contract executed in
the third quarter.
Design of RRFB's on Marengo Ave. at Wallis
St., Green St. at Chester Ave., Green St.at
Michigan Ave., and Villa St. at Oakland Ave.
will continue in FY 2026.
42% 6/30/2025 Construction868,845
168,512660,500Arterials Speed Management
Program FY 2026-2030
759245 Portions of Marengo Ave, Orange Grove
Blvd, and San Pasqual St. were selected for
design and installation in the third quarter.
Installation for speed feedback signs on El
Molino Ave. between Del Mar Blvd. and
California Blvd.; Los Robles Ave. between
California Blvd. and Fillmore St.; Del Mar Blvd
between Berkeley Ave. and
Grand Oaks Ave. will be completed in FY
2026. Design for additional locations will
begin in FY 2026.
6% 6/30/2030 Design9,452
1,599,9801,599,980Complete Streets Project - N Hill
Ave from North City Limit to Villa
St
750937 Planning continued in the third quarter.Improvements at Hill Ave. and Topeka St. were completed in FY 2024. The design for
Hill Ave. and Elizabeth St. will be evaluated in
FY 2026 taking into consideration the results
of work completed at Topeka St.
60% 6/30/2026 Ongoing953,890
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
2,106,6812,106,681Enhancements to Metro A Line
Allen Station
755148 Construction began in the third quarter.Construction will begin in FY 2026.34% 9/30/2026 Construction719,122 10,143,53210,143,532Lake Ave Traffic and Pedestrian
Safety Enhancements from
Mountain St to Maple St
751059 Request for Proposal for design posted in the
third quarter. Website went live in the third
quarter.
Public outreach and design will continue in FY
2026.
2% 12/31/2027 Planning246,230
200,0002,200,000Pedestrian Transportation Action
Plan - Outreach and Conceptual
Design
7551110 Planning continued in the third quarter.Public outreach and concept design will continue in FY 2026.
0% 12/31/2026 6/30/2026 Ongoing0
12,600,00012,600,000Greenway (Bike Boulevard)
Implementation
7512611 Contract for design awarded on January 6,
2026.
Procurement for professional services,
community outreach, and design to begin in
FY 2026.
1% 6/30/2029 Design75,005
75,100,00075,100,000Pasadena Ave and St John Ave
Street Improvements
7512713 Contract for design awarded November 24,
2025. Engagement and design work is
anticipated to begin the fourth quarter.
Community outreach, and design will continue
in FY 2026.
0% 6/30/2030 6/30/2030 Planning106,580
9,900,0009,900,000Columbia Street Multimodal
Improvements
7512814 Request for proposals for planning and
design services continued in the third quarter.
Community outreach and design will continue
in FY 2026.
0% 6/1/2030 Planning34,112
1,279,38918,300,000Citywide Continental Crosswalk
Implementation
7591715 Planning continued in the third quarter.
Request for Proposal for design anticipated
in the fourth quarter.
Crosswalk installations will begin in FY 2026.
0% 6/30/2026 Planning2,648
5,400,0005,400,000Orange Grove Blvd Mobility
Improvement Program
7512918 Planning began in the third quarter.Funding agreement execution with Metro is anticipated in FY 2027.
0% 6/30/2027 Planning0
97,000200,000Two-Way Traffic Conversion -
Mentor Ave from Walnut St to
Colorado Blvd - Feasibility Study
7591819 Planning continued in the third quarter.The Feasibility study will continue in FY 2026. 0% 6/1/2027 Planning0
Traffic Operations, Traffic Signals, and ITS
0612,144Mobility Corridor Improvements
FY 2026-2030
20 Planning continued in the third quarter.
Design anticipated to begin in FY 2027.
This project will continue in FY 2026.
0% 6/30/2026 Planning
697,7101,097,710Transportation System Safety
Enhancements Project - FY 2021
- 2028
7511521 Design completed in the third quarter.Design of reflective backplates and near side traffic signal heads will continue in FY 2026.
8% 6/30/2026 Design53,233
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
199,183310,000Old Pasadena Traffic
Improvement - FY 2026-2030
7592022 Continued assisting Old Pasadena
Management District with design for bollard
improvements on Mills Alley in the third
quarter.
Additional enhancements to signing, striping,
on-street parking, and signal operations will
continue as requested and received.
0% 6/30/2026 Ongoing130
500,802950,802Intelligent Transportation System
(ITS) Equipment
Upgrades/Replacement - FY
2021-2028
7511723 Contract work for ITS device maintenance
continued in the third quarter.
This project will continue in FY 2026.
34% 6/30/2026 Ongoing169,430
661,9283,182,428Implementation of Citywide
Transportation Performance
Monitoring Network
7560225 Planning continued in the third quarter.
Design anticipated to begin in FY 2027.
Future identified locations and implementation
will begin in FY 2026.
79% N/A Planning519,689
1,447,1911,447,191Implement Bus Signal Priority
System on Pasadena Transit
Buses
7509426 Construction continued in the third quarter.Construction will begin in FY 2026. 34% 12/31/2026 Construction493,864
4,208,0004,208,000Walnut St Corridor Signal
Improvements
7512127 Re-advertising for construction continued in
the third quarter. Contract award is
anticipated in the fourth quarter.
Construction will begin in FY 2026
23% 12/31/2026 Ongoing967,896
3,800,0003,800,000Intelligent Transportation System
Projects & Traffic Flow
Improvements within the SR 710
Affected Corridors
7591428 Construction contract awarded in the third
quarter. Construction is anticipated to begin
in fourth quarter.
Construction will begin in FY 2026.
21% 12/31/2026 Construction779,092
917,210917,210Installation of Pedestrian Hybrid
Beacon at Washington Blvd and
Hudson Ave
7551229 No reportable activity in the third quarter.Construction will be completed in FY 2026. 52% 12/31/2026 Completed478,607
766,000766,000Traffic Signal at Del Mar Blvd and
Michigan Ave
7521130 No reportable activity in the third quarter.Construction will be completed in FY 2026. 97% 12/31/2026 Completed740,533
990,000990,000Traffic Signal at Orange Grove
Blvd and Craig Ave
7509731 No reportable activity in the third quarter.Construction will be completed in FY 2026. 97% 6/30/2026 Completed956,855
970,000970,000Installation of Traffic Signal and
Curb Extensions at Sierra Bonita
Ave and Orange Grove
7513432 Design continued in the third quarter.Design will continue in FY 2026. 6% 6/30/2029 Design60,450
4,270,8005,711,908A Line Phase I - Project
Enhancements
7550633 Planning continued in the third quarter.This project will continue in FY 2026. 1% 6/30/2026 Ongoing45,874
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
2,500,0002,500,000Pasadena Light Rail Train (LRT)
Tracking and Network Monitoring
System - Phase II
7552434 Planning continued in the third quarter.
Design anticipated to begin in FY 2027.
Design will begin in FY 2026.
4% 6/30/2027 Planning92,060
40,000280,000Signal Preemption Equipment at
Traffic Signals Citywide - Phase II
7591639 Planning continued in the third quarter.This project will be completed when funds are identified.
0% 6/30/2025 Planning0
851,350851,350Installation of Automated License
Plate Readers - Pilot Program
7511940 Planning continued with Pasadena Police
Department in the third quarter.
Phase III installations will commence when
scope is identified
60% 6/30/2025 Planning513,251
556,0001,500,000Traffic Signal at Del Mar Blvd and
Kinneloa Ave
7592254 Design began in the third quarter.This project will begin when funds are identified.
5% 10/31/2027 Design25,085
Transit
51,292,34751,292,346Purchase of Replacement Transit
Vehicles and Expansion Fixed-
Route Transit Vehicles
7508544 Work on the production of the 17 buses
continued in the third quarter.
Nine expansion zero-emission vehicles, and
eight replacement zero-emission vehicles
were ordered in FY 2025 with delivery in FY
2027 to implement the Adopted Zero-
Emission Bus Rollout Plan.
27% 6/30/2027 Construction13,644,228
4,409,8697,884,316Purchase of Dial-A-Ride Vehicles7508645 Planning phase initiated to reevaluate vehicle replacement to follow state compliance in the
third quarter.
Seven replacement zero-emission vehicles
will be ordered to replace aging fleet and
implement the adopted Zero-Emission Bus
Rollout Plan in FY 2026.
31% 2/27/2026 12/30/2027 Planning1,366,079
72,620,000100,000,000Construction of Transit Operations Maintenance Facility
7570746 Design continued in the third quarter.
Request for Proposal was advertised in third
quarter.
Design will continue in FY 2026.
15% 6/30/2026 Design10,663,127
2,746,2744,332,093Bus Stop Improvement Program7590047 No reportable activity in the third quarter.This project will continue in FY 2026.16% 6/30/2025 No Activity This Quarter
452,640
17,504,72417,504,724Hydrogen Fueling Station7513348 Design continued in the third quarter.
Request for Proposal was advertised in the
third quarter.
Design will continue in FY 2026.
4% 6/30/2027 Design659,052
Parking
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
5,000,00012,100,000Off-Street Parking Facility
Maintenance and Repair Project
721601 The last elevator will be completed in March
to complete elevator modernization in FY
2026. Bid documents are being drawn up for
concrete work in the Paseo, Marengo and
DeLacey garages, and will be published in
FY 2026, with work anticipated to be
completed in the first quarter of FY 2027.
Elevator modernization anticipated be
completed in FY 2026. Paseo subterranean
garage concrete deck and beam repairs
categorized as "immediate needs" began in
FY 2024 and will be completed in FY 2026.
Select DeLacey columns and concrete
patching repairs will be completed in FY 2026.
Carbon Monoxide detection systems in the
Paseo Colorado, Del Mar Station, Delacey,
Schoolhouse and Marriott garages will be
completed in FY 2026.
40% 6/30/2027 Construction1,975,891
Sewers and Storm Drains
10,207,24027,667,240Annual Sewer System
Improvements and Capacity
Upgrades - FY 2022-2026
769181 Construction of the repair, rehabilitation, and
inspections of the sewer system continued in
the third quarter.
Repair and rehabilitation of the sewer system
will continue in FY 2026 as identified by
annual inspection and evaluation.
49% 6/30/2026 12/31/2026 Construction4,968,667
2,000,0005,000,000Annual Storm Drain System
Repair & Improvements - FY 2025
- 2029
769202 Plan development and bid advertisement
were completed in the third quarter. Contract
award and construction anticipated to begin
in the fourth quarter.
Repair and replacement of the storm drain
system identified in the FY 2022 Storm Drain
Master Plan will continue in FY 2026.
43% 6/30/2026 8/31/2026 Design854,588
14,199,79914,199,799San Rafael Treatment Wetlands
and Storm Water Capture
762913 This project will continue through
environmental permitting in the third quarter.
Environmental study to continue in FY 2026.
12% 6/30/2025 Design1,706,296
2,198,6122,198,612Brookside Park Stormwater
Capture Project - Design Phase
762944 Design continued in the third quarter.Design will continue in FY 2026. 41% 6/30/2029 Design908,448
2,292,7622,292,762Eaton Wash Stormwater Capture
Project - Design Phase
762955 Design continued in the third quarter.Design will continue in FY 2026. 77% 12/30/2026 Design1,759,442
5,250,0005,250,000Modernization of Busch Garden
and Rosemont Sewer Pump
Stations
769176 Construction bids were released in the third
quarter. Contract award is anticipated in the
fourth quarter.
Construction will begin in FY 2026.
9% 6/30/2027 6/30/2028 Design448,570
2,750,0009,000,000East Side Storm Drain
Improvements
765407 Planning for Phase II continued in the third
quarter.
The construction of structural rehabilitation
between Elmira Street at Wright Avenue to
North Mentor Avenue at Emerson Street will
be completed in FY 2026.
30% 9/30/2025 6/30/2028 Design812,270
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
12,649,27112,649,271Washington Park Stormwater
Capture Project
769218 Request for proposals for design continued in
the third quarter. Selection of Design
Consultant for City Council award is
anticipated in fourth quarter.
Community outreach, environmental studies
and design will begin in FY 2026.
0% 6/30/2026 Planning23,960
441,18116,400,000Jefferson Park Stormwater
Capture Project
769229 The feasibility study, outreach and
engagement support services began in the
third quarter.
A Feasibility Study will begin in FY 2026.
8% 6/30/2025 Planning36,638
Rose Bowl Improvements
422,0002,422,000Brookside Golf Course and
Clubhouse Capital Improvement
Projects FY 2025 - 2029
1 Project repairs and implementation continued
in the third quarter.
In FY 2026 the following upgrades and
improvements will continue - clubhouse
improvements; food and beverage
improvements; turf replacement and other
water reduction related projects; and studies,
assessments, and capital management of
future golf course improvement projects.
0% 6/30/2026 Ongoing
8,000,00034,500,000Rose Bowl Stadium Capital
Improvement Projects FY 2025 -
2029
2 Planning, upgrade implementation and
maintenance repairs continued in the third
quarter.
In FY 2026 the following improvements will
take place: improvements to the stadiums
digital displays and related components;
design and construction of improved plumbing
infrastructure; improvement to the stadiums
lighting control system; improvements to
stadium technology systems; improvements
to passenger elevator; modernization of the
ticket operations facility; implementation of a
stadium statue; project aimed at improving the
south endzone area; and project
management, planning, design, and
development of future stadium improvements.
0% 6/30/2026 Ongoing
2,347,4602,347,460Brookside Golf Course Installation
of Cantilevered Netting
775213 Construction continued in the third quarter.
Project is anticipated to be completed in the
fourth quarter.
Constructions will begin in FY 2026.
69% 6/30/2025 Construction1,630,507
Parks and Landscaping - Park Projects
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
185,000348,000Washington Park Security
Improvements
789601 Walkway security lighting upgrades to LED
anticipated to be completed in the fourth
quarter. Security camera installation
anticipated to be completed in the fourth
quarter.
Design of security cameras will be completed
in FY 2026. Upgrades to security lighting will
continue in FY 2026.
56% 6/30/2026 Ongoing104,482
1,494,0001,800,000Citywide Parks Playground Shade
Structure Installations - Phase I
780842 Procurement for materials began in the third
quarter.
Construction of shade structures at McDonald
Park and Victory Park will begin in FY 2026.
20% 6/30/2027 Ongoing296,023
1,385,9211,385,921Brenner Park Playground
Improvements
782003 Procurement for materials began in the third
quarter. Construction is anticipated to begin
in the fourth quarter.
Construction will begin in FY 2026.
14% 6/30/2027 Ongoing191,348
1,225,0001,225,000Hamilton Park Field
Improvements
780714 No reportable activity in the third quarter.Design will continue in FY 2026. 13% 6/30/2027 Ongoing162,990
660,0002,660,000Jackie Robinson Community
Center Improvements
789615 Advertisement for the construction
improvements occurred on February 4, 2026
and bids were received on March 11, 2026.
Construction is anticipated to begin and be
completed in the fourth quarter.
Construction of Phase I will be completed in
FY 2026.
22% 6/30/2026 Ongoing147,227
1,065,0005,200,000Vina Vieja Pickleball Courts780866 Shade structures were installed at two court benches in the third quarter.
Additional phases will begin when funding is
identified.
99% 6/30/2025 No Activity This
Quarter
1,053,202
215,0004,100,000Central Park - Clubhouse Retrofit
and Lawn Bowling Improvements
780918 Negotiation with insurance companies
continued in the third quarter.
Construction will begin when funds are
identified.
98% 6/30/2025 No Activity This
Quarter
210,842
50,000100,000Villa Parke Pool and Pool Area
Upgrades - Concept Study
780939 Planning continued in the third quarter.Project will begin in FY 2026. 0% 6/30/2027 Planning0
Arroyo Projects
150,000150,000Brookside Park - Outdoor
Basketball and Pickleball Courts -
Planning and Design Phase
775181 Planning continued in the third quarter.
Stakeholder group meetings anticipated in
the fourth quarter.
Stakeholder outreach and planning will
continue in FY 2026.
0% 6/30/2027 Planning192
1,375,0002,500,000One Arroyo Project – Upper
Arroyo Trail Loop and Lower
Arroyo Trail Loop – Construction
Phase II
773822 Environmental documentation continued in
the third quarter. Completion is anticipated in
the fourth quarter.
Phase II will begin when funds are identified.
87% 6/30/2026 Planning1,197,746
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
50,00050,000Hahamongna Watershed Park -
New Restrooms - Planning Phase
775203 Planning continued in the third quarter.Planning efforts will continue in FY 2026.89% 6/30/2027 Planning44,696 1,702,9001,702,900Hahamongna - Implement Master
Plan - Oak Grove Area
Improvements
775064 Habitat maintenance, monitoring, and
reporting services continued in the third
quarter.
The five-year environmental and habitat
monitoring effort was started in FY 2022 and
will continue through FY 2026.
84% 6/30/2026 Ongoing1,433,320
1,018,8031,018,803Lower Arroyo Seco - Habitat
Restoration
774105 Habitat maintenance, monitoring, and
reporting services continued in the third
quarter.
The five-year environmental and habitat
monitoring effort was started in FY 2022 and
will continue through FY 2026.
95% 6/30/2026 Ongoing970,936
2,598,4722,598,472Implement Master Plan -
Hahamongna Watershed Park -
Berkshire Creek Area
Improvements
775096 Habitat maintenance, monitoring, and
reporting services continued in the third
quarter.
The five-year environmental and habitat
sustainability plan was started in FY 2022 and
will continue through FY 2026.
98% 6/30/2026 Ongoing2,538,851
Pasadena Center Improvements
8,900,00018,800,000Restoration, Upgrades, and
Repairs of the Civic Auditorium,
Convention Center and Ice Rink
1 Construction is anticipated to be completed
in the third quarter.
The following work will continue in FY 2026:
restoration, waterproofing, and painting of the
exterior façade; and replacement of exterior
stairs. Additional work for the lower-level
interior spaces and Civic Auditorium Plaza will
be scheduled. General and emergency
repairs will be completed throughout the
facilities as needed, including retrofitting the
ballroom with LED lighting system. Parking
garage waterproofing, replacement of gutters,
and repair of expansion joints.
0% 6/30/2026 Construction
Water System
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
36,650,00068,650,000Distribution Mains10801 Total of 16,184 square feet of asphalt roadway, 255 square feet of concrete
roadway, 61 square feet of sidewalk, 49
linear feet of curb, 618 linear feet of gutter,
and 26 gate valve can bases were repaired
in the third quarter. In addition, water mains
and service installations on Oak Knoll Ave.
along with design for future main construction
continued in the third quarter.
Several methods for determining new water
main replacements include the priorities
established in the Water System and
Resources Plan, leak history, water main
condition assessments, support of economic
development, and the determination of
deficient fire flows. Water main projects
planned for FY 2026 include the completion of
Fair Oaks Avenue (Washington Blvd. to
Montana Street), Oak Knoll Avenue (Colorado
Blvd. to California Blvd.), Grand Avenue
(Green Street to California Blvd.), and Holly
Street (Fair Oaks Avenue to Marengo
Avenue).
91% 6/30/2030 Ongoing33,286,657
14,119,00083,445,000Sunset Reservoir Improvements10752 EPA terms and agreements continued in the third quarter. The Solar feasibility study was
completed in the third quarter. Design phase
has started in the third quarter.
In FY 2026, the upgrades to the City yards will
be completed and construction of the Sunset
Complex Project will begin.
32% 6/30/2028 Design4,463,394
5,855,00014,855,000Eaton Windstorm and Fire
Recovery - Water
10983 Construction continued at the Allen Reservoir
in the third quarter. In addition, the Don
Benito Reservoir assessment report was
finalized in the third quarter.
In FY 2026, design and construction will be
conducted for affected infrastructure.
23% 6/30/2028 Construction1,361,087
14,398,44131,951,441Arroyo Seco Canyon Project10404 Area 3 design was completed in the third quarter. Post-construction monitoring for Area
1 near-term work began in the third quarter.
In FY 2026, design plans will be completed
and construction will begin for Project Areas 1
through 3, which includes the headworks
area, the intake structure, and the spreading
basin expansion. In addition, partnering
efforts on the Devil's Gate Reservoir Pump
Back project will continue and the design will
begin.
51% 6/30/2030 Ongoing7,275,571
9,310,00026,810,000Advanced Metering Infrastructure
(AMI)
10785 Water meter survey was developed in the
third quarter. Internal resource planning for
mass deployment phase continued in the
third quarter.
Procurement will continue for program
management, AMI network, systems
integration, and smart meters in FY 2026.
5% 6/30/2028 Ongoing471,301
12,530,00017,230,000Meters and Services10816 Approximately 270 small water meters, 5 large water meters, and 6 service lines were
replaced in the third quarter.
Small and large meter installations are
planned in FY 2026. Vaults will be replaced,
while domestic service renewals, fire service
renewals, and abandonments are also
anticipated.
94% 6/30/2030 Ongoing11,764,593
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 14
3,965,0004,699,800Enterprise Asset Management
("EAM") System
10897 Solutions Design Workshops were completed
for Water Distribution. Capital Project
Solutions began in the third quarter.
Software licenses required for EAM system
installation and integrations will be purchased
in FY 2026. The project management
consultant will create a series of To-Be
Process Maps to discuss, agree, and
document the future desired business
practices for the new EAM solution
implementation. The EAM Solution
Implementor (SI) will develop a detailed EAM
Implementation Plan with Project Schedule,
Communications Plan, Education/Training
Plan, Issues Log and Change Management
Plan. The SI will also facilitate business
discovery sessions, document the design of
the new solution in a Business Process
Review document, perform data mapping and
import the City’s asset/inventory data into the
new solution, and configure the new solution
to the City’s needs.
21% 6/30/2027 Ongoing827,215
10,760,00010,760,000Monk Hill Groundwater Treatment
Improvements
10768 Specifications for the project were completed
in the third quarter. Design continued in the
third quarter.
Above-grade improvements and switchboard
procurement for Explorer Well will be
completed in FY 2026.
45% 6/30/2026 Design4,848,031
8,720,00021,885,000Booster Improvements10739 Design continued for Eagle Rock and Santa Anita Booster Stations in the third quarter.
Design of upgrades to Eagle Rock, Santa
Anita, and Atlanta Booster Stations will be
completed in FY 2026. The construction of
Atlanta Booster Station upgrades will begin
and booster pumps will be replaced as
required.
82% 6/30/2026 Design7,158,204
1,230,0007,750,000Reservoir Improvements109310 The concept design for the Don Benito Reservoir Replacement was completed in the
third quarter.
Reservoir improvements will be performed as
needed.
88% 6/30/2030 Planning1,085,119
2,425,0004,225,000Emergency Generators - Water107911 No reportable activity in the third quarter.Preliminary design and procurement of stationary generators at wells and booster
stations will begin in FY 2026.
65% 6/30/2030 No Activity This
Quarter
1,565,684
10,319,00010,809,000Well Improvements107412 It has been determined that the Parke Well pipeline realignment will not be completed
since the re-alignment of the pipeline will be
incorporated into the Sunset Complex project
in the third quarter.
Construction of above-grade improvements
for Garfield Replacement Well and the Monte
Vista Well abandonment will be completed in
FY 2026. In addition, other well equipment
replacements will occur as required.
93% 6/30/2030 Ongoing9,602,906
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 15
1,230,00010,370,000New Water Well108813 No reportable activity in the third quarter.Grading of the property will be completed (shared cost with PWP's Power division).
91% 6/30/2030 No Activity This
Quarter
1,124,974
8,412,67440,212,674Water Reuse Project101314 Several meetings with the U.S. Bureau of Reclamation were held about the request for
an extension of the federal funding
agreement, which expires on July 31, 2026 in
the third quarter.
A collaboration with partners to develop an
advanced water treatment project will
continue and a feasibility study will be
prepared.
93% 6/30/2030 Ongoing7,856,218
585,000725,000Water SCADA Improvements108715 SCADA communication upgrades included installing a new repeater antenna at Eagle
Rock Reservoir and new communication
systems at Rutherford Booster Station in the
third quarter.
Enhanced SCADA communication through
radio, cellular, and fiber systems will be
implemented in FY 2026. A radio survey will
be done. In addition, SCADA software and
server upgrades will be completed.
88% 6/30/2030 Ongoing512,629
3,175,0005,342,200Customer Information System
Managed Services - Water
109616 Enhancements of the Customer Information
System continued in the third quarter.
Additional CIS system enhancements and
upgrades will continue to add benefits to PWP
customers and staff in FY 2026.
61% 6/30/2030 Ongoing1,940,280
465,000615,000Radio Equipment Replacement -
Water
108617 Scope of work to City Council is anticipated
in the third quarter. In addition, contract
execution and purchasing are targeted for
this fiscal year, with deployment and
integration starting later this fiscal year as
well.
In FY 2026, a radio replacement plan will be
developed, and the radio replacements will
begin implementation.
0% 6/30/2030 Planning0
210,00018,305,000Water & Power Headquarters109718 No reportable activity in the third quarter.A needs assessment will be conducted in FY 2025. PWP will begin identifying potential
sites for the future headquarters.
0% 6/30/2030 No Activity This
Quarter
0 1,356,0001,618,500Management Information Systems108319 Relevant subscriptions remained current and renewed as required in the third quarter.
The following work will be completed /
continue in FY 2026: Implementation of
vulnerability assessment recommendations,
expansion of security systems, installation of
Cloud system management and network
equipment, and procurement of
miscellaneous hardware and software.
41% 6/30/2030 Ongoing552,087
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 16
11,053,00019,053,000Customer Driven - Mains, Meters,
and Services
108220 A total of 11 water service applications with
deposits and 149 fire flow testing applications
were received from customers and
developers in the third quarter. In addition, 7
projects were installed, including 9 domestic
and irrigation services, 5 fire services, 7
meter changes, and 4 service abandonments
in the third quarter.
Customer driven installations of new water
meters, services and mains, fire hydrant, gate
valves, and services, including final paving of
the trenches will be completed in FY 2026.
86% 6/30/2030 Ongoing9,533,077
1,025,0001,270,000Geographic Information System
(GIS) Enhancements
108421 Migration to the utility network continued in
the third quarter. However, there is an
expected delay due to data compatibility
issues. A resolution plan is in progress, with
completion potentially extending into the first
or second quarter of FY 2027.
Desktop workstation for ArcGIS Pro and GIS
Software will be installed in FY 2025. In
addition, utility network integration and
training are planned.
71% 6/30/2030 Ongoing726,892
361,491431,491Field Services and Meter Reading
Automation
101222 Vendor‑led training covered core systems,
supported program and system upgrades,
and provided related user training in the third
quarter. In addition, maintenance on
handheld equipment to apply upgrades, fix
errors, and replace defective devices in the
third quarter.
Field Services purchase of new meter reading
hardware coupled with professional services
for the upgrade to cloud capability will be
implemented in FY 2026.
46% 6/30/2030 Ongoing168,039
10,533,00010,593,000Treatment Systems109123 The project is completed in the third quarter.The Wadsworth Groundwater Treatment Plant may require refinement for operational and
optimization needs including addressing
existing supporting electrical, mechanical and
civil infrastructure.
98% 6/30/2030 Completed10,269,958
335,000335,000Water Operations / Training and
Storage / Work Shop
109024 No reportable activity in the third quarter.Grading, paving, fencing, and the installation of construction debris storage bays with
canopy will be completed in FY 2025.
33% 6/30/2030 No Activity This
Quarter
110,984
3,503,0463,503,046Water and Power Facilities
Modernization
105626 A request for a quote on rubberized cement
was issued in the third quarter.
In FY 2026, the City yards parking lot will be
repaved.
85% 6/30/2030 Construction2,969,567
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 17
445,000925,000Facilities Site Improvement
Initiative
109227 Landscaping restoration at Thomas
Reservoir was completed in the third quarter.
Following the Eaton Fire, the previously
installed landscaping had been destroyed
and required a complete restoration of the
irrigation system and the plantings. In
addition, design for Woodbury Well has been
completed and installation of the landscaping
will begin in March 2026.
The project will address water loss by building
infrastructure to capture water loss onsite and
return it to the groundwater table. Leak
detection devices on water service lines will
be expanded and landscape retrofits will be
implemented at water facilities.
45% 6/30/2030 Ongoing198,446
Electric System
41,620,00066,170,000Subtransmission Path 2 Upgrade32821 Discussions with the cable manufacturer regarding cable length tolerances were
ongoing in the third quarter.
Procurement of new Path 2 underground
cables will be completed in FY 2026.
5% 6/30/2027 Planning1,933,337
17,868,57133,868,5714kV to 17kV Distribution System
Conversion Program
32272 Partial Conversion of F2 was released for
construction in the third quarter.
The 4kV to 17kV conversions of the F2, F5,
and F8 circuits will begin in FY 2026.
Additional conversion projects may occur
based on operational needs or to prepare for
major developments.
67% 6/30/2030 Ongoing11,903,576
8,984,42711,984,427Conductor Replacement Program32263 The Washington Cable Upgrade Project was released for construction in the third quarter.
The cable replacement on the
Washington Circuit will be completed in FY
2026. In addition, other projects may be
completed as needed to mitigate the risk of
failure.
101% 6/30/2030 Ongoing9,036,467
2,545,0002,545,000Subtransmission Cable Upgrade
(34-8)
32864 No reportable activity in the third quarter.In FY 2026, the 34-8 subtransmission line upgrade between Glenarm Receiving Station
and Oak Knoll Substation will be completed.
1% 6/30/2026 Planning32,420
17,506,35638,487,056Advanced Metering Infrastructure
(AMI)
31425 Request for Proposal has been drafted in the
third quarter. In addition, internal resource
planning for mass deployment phase
continued in the third quarter.
Procurement will continue for program
management, AMI network, systems
integration, and smart meters in FY 2026.
5% 6/30/2028 Ongoing912,740
28,160,00028,260,000Glenarm Energy Storage Systems32066 Design phase completed in the third quarter.
In addition, the bid for construction is
anticipated to posted in March . The bid
award is anticipated to completed in the
fourth quarter.
Work includes permitting, planning, site
preparation, design and equipment, and
construction/installation of a 25 MW / 4 hour
energy storage system in FY 2026.
4% 6/30/2027 Design1,142,183
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 18
5,036,50086,626,500Broadway Energy Storage
Systems
32757 The California Environmental Quality Act
(CEQA) work continued in the third quarter.
Tribal Cultural Resources Study for the
project site continued in the third quarter.
Planning, site preparation, and permitting will
continue in FY 2026.
10% 6/30/2030 Ongoing486,498
11,070,00023,070,000Electrical Vault Replacement and
Reinforcement Program
32299 A total of six full vault restorations were
completed In the third quarter.
A total of 50 vaults and/or pull boxes will be
reinforced, replaced, or have their
frame/cover replaced in FY 2026.
86% 6/30/2030 Ongoing9,550,480
1,999,0004,249,000Substation Switch Replacement
Program
328410 No reportable activity in the third quarter.Six substation switches are expected to be replaced in FY 2026.
8% 6/30/2029 Design167,118
9,480,35815,960,358GT-3 and GT-4 Capital Equipment
Refurbishments
318611 Contract negotiations for the Balance of Plant
(BOP) Control System upgrade continued in
the third quarter.
Planned work includes upgrades to the GT-3
and GT-4 Turbines & Blowout Preventers
(BOP) Control System, upgrades to the hot
section of GT-3 (e.g. combustor upgrade),
GT-3 and GT-4 Automatic Voltage Regulator
and miscellaneous improvements, re-coating
of GT-4 Cooling Tower Basin, and if needed ,
installation of GT-3 and GT-4 Ammonia
Continuous Emission Monitoring System
(CEMS) in FY 2026.
61% 6/30/2030 Ongoing5,822,233
37,760,50338,160,503GT-1 and GT-2 Capital Equipment
Refurbishments
318212 No reportable activity in the third quarter.Planned work includes Generator Step Up (GSU) Transformer Containment;
replacement of the SCR Catalyst on GT-1;
painting of both GT-1 and GT-2, and if
needed, installation of GT-1 Ammonia
Continuous Emissions Monitoring Systems
(CEMS) in FY 2026.
88% 6/30/2030 Ongoing33,338,820
9,537,50016,337,500Distribution Switch Replacement
Program
323113 Four switches were installed and replaced in
the third quarter.
A total of 17 distribution switches will be
replaced based on oil test results and a field
evaluation in FY 2026.
93% 6/30/2030 Ongoing8,891,929
7,186,00013,362,878Substation Modernization
Program
323514 Field installation and commissioning for the
Hasting Unit 1 transformer tap changer and
temperature controller upgrades were
completed in the third quarter.
Transformer upgrades for Chester Unit 1,
Eastern Unit 1, Hastings Unit 1, and Oak
Knoll Unit 4 substations will be completed in
FY 2026. In addition, the designs for the
Eastern Unit 1 Load Tap Changer (LTC)
replacement and station electric service will
be completed, as well as minor capital
upgrades at multiple substations.
99% 6/30/2030 Ongoing7,080,750
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 19
5,725,8006,125,800GT-5 Capital Equipment
Refurbishments
328015 The nitrogen oxide (NOx) pump upgrade
began in the third quarter.
Work planned for FY 2026 includes upgrade
of GT-5 nitrogen oxide pump, blade
replacement, and miscellaneous
improvements.
78% 6/30/2030 Ongoing4,494,264
4,604,75816,814,419Receiving Station 35kV Upgrades326216 The development of the 35 kV Ground Switch, 35 kV Disconnect, and 35 kV
Capacitor specifications were initiated in the
third quarter.
The upgrade of five 35 kV Circuit Breaker
Potential Transformers and Fuses will be
completed in FY 2026. The contracts for the
35 kV Circuit Breaker, 35 kV Disconnect, and
35 kV Ground Switch will be awarded and
procurement initiated. In addition,
specifications for the capacitor bank upgrade
will be initiated and minor upgrades to the
receiving station will be completed.
80% 6/30/2030 Ongoing3,677,945
4,960,0008,960,000Distribution Transformer
Replacement Program
323717 Approximately four transformers were
replaced/installed in the third quarter.
A total of ten transformers will be replaced
based on field inspection, evaluation criteria,
or a modeling indication of overloading in FY
2026. In addition, ten transformers will be
upgraded in relation to maintaining or
improving service quality.
113% 6/30/2030 Ongoing5,586,957
15,172,00025,172,000Electric Vehicle Charging
Infrastructure
322518 Design for the installation of 24 Level 2
chargers at Playhouse Park was completed
in the third quarter. Marengo project has
reached the 50% design milestone in the
third quarter. City Council approved the
Progressive Design-Build method to
streamline delivery at the Avon Ramp and
Arroyo Depot locations.
Installation of additional electric vehicle
charging stations will be complete at the City
Yards and Arroyo EV Charging Depot and
initiated at Marengo Garage in FY 2026. In
addition, EV chargers will be upgraded across
the city, and the design and EV charger
procurement will continue for the Avon Ramp
EV project.
53% 6/30/2030 Planning8,107,107
8,115,00012,101,000Customer Information System
Managed Services - Power
327119 Enhancements of the Customer Information
System continued in the third quarter.
Additional CIS system enhancements and
upgrades will continue to add benefits to PWP
customers and staff in FY 2026.
45% 6/30/2030 Ongoing3,671,849
25,456,75037,856,750Installation of Low Voltage
Electrical Services
322120 Approximately 80 residential and commercial
electric service installation requests covering
new services, modifications, and upgrades
from the public right-of- way for loads of 400
amps or below, were completed in the third
quarter.
Modifications, upgrades, telecom, unmetered
service, or new low voltage electric service
will be installed as requested in FY 2026.
Installation of service conductors to provide
electrical service will be installed as needed.
98% 6/30/2030 Ongoing25,054,537
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 20
4,126,0006,526,000Fire Threat Mitigation Tier 2 Areas325821 Design for Phase 1 of the Lida Street high- voltage undergrounding project continued in
the third quarter.
Poles and transformers will be replaced within
the Tier 2 area in FY 2026. In addition,
research of the possibility of converting the
high voltage street light circuit on Lida St. to
low voltage will take place in conjunction with
Public Works Street Lighting and Traffic
Systems.
93% 6/30/2030 Planning3,856,758
22,575,00022,119,000Installation of High Voltage
Electrical Services
322022 Two private property electric service
installation requests exceeding 400 amps
were completed in the third quarter.
Modifications, upgrades or new high voltage
electric services will be completed as
requested in FY 2026. Installation of cables,
conduits, switches, transformers, and meters
will be installed as necessary.
98% 6/30/2030 Ongoing22,017,530
4,730,0007,730,000Fire Threat Mitigation Tier 3 Areas325723 Canyon Close construction was completed in the third quarter.
Complete conversion of high voltage
distribution lines to underground on Canyon
Close Rd., Fox Ridge Dr., Florecita Dr. and
Crestford Dr. will be completed in FY 2026.
70% 6/30/2029 Ongoing3,292,598
303,0001,503,000Customer Solar/Storage System
Interconnections and Related
Distribution System Upgrades
328724 Approximately 38 solar interconnections to
electric system were completed in the third
quarter.
Work planned in FY 2026 includes the review
and process of customer applications for
installation of solar/storage systems and
interconnect with customer solar/storage
systems by replacing customers’ existing
electrical meters with bi-directional meters
upon inspection and approval of the installed
systems. Additionally, upgrade distribution
system infrastructure as necessary to ensure
safe operation of installed systems and
compliance with power quality standards.
80% 6/30/2030 Ongoing243,156
164,00036,326,000Emerging New Technology
Development and Testing
328825 Resource Planning (RP) transitioned the
municipal solar implementation to Power
Delivery in the third quarter. Planning has
began for the Feed-in-Tariff program in the
third quarter.
In FY 2026, potential work for the installation
and testing of a distributed energy resource
rooftop wind microturbine pilot project will
begin.
1% 6/30/2030 Planning2,037
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 21
7,588,2788,792,878Enterprise Asset Management
("EAM") System
314026 Solutions Design Workshops completed for
Electric Distribution in the third quarter. In
addition, Capital Project Solutions began in
the third quarter.
Software licenses required for EAM system
installation and integrations will be purchased
in FY 2026. The project management
consultant will create a series of To-Be
Process Maps to discuss, agree, and
document the future desired business
practices for the new EAM solution
implementation. The EAM Solution
Implementor (SI) will develop a detailed EAM
Implementation Plan with Project Schedule,
Communications Plan, Education/Training
Plan, Issues Log and Change Management
Plan. The SI will also facilitate business
discovery sessions, document the design of
the new solution in a Business Process
Review document, perform data mapping and
import the City’s asset/inventory data into the
new solution, and configure the new solution
to the City’s needs.
40% 6/30/2027 Ongoing3,008,801
2,048,00071,030,233Fair Oaks and Brookside
Substation Upgrades
326727 Contract issued for new substation
transformers for the Fair Oaks upgrade
project in the third quarter. Design continued
in the third quarter.
Major materials contracts will be awarded for
substation transformers and switchgear, and
equipment ordered in FY 2026. In addition,
the design build specifications for Fair Oaks
and Brookside upgrades will be completed.
15% 6/30/2030 Ongoing306,115
1,421,0002,792,000Oak Knoll Substation Upgrades327728 Design phase for the Oak Knoll substation upgrades, supporting the 34‑8 circuit breaker
and protection/control upgrades, began in the
third quarter.
The procurement for Oak Knoll 35kV switch
upgrades will be completed and construction
initiated in FY 2026.
5% 6/30/2030 Ongoing77,061
16,812,00022,812,000Emergency Transmission and
Distribution System
Replacements
322229 One emergency replacement project was
completed in the third quarter.
Emergency replacements to transmission,
distribution, and substation systems will be
completed on an as needed basis in FY 2026.
97% 6/30/2030 Ongoing16,349,781
7,344,00018,453,336Station Transformer Upgrades325930 Contract negotiations continued in the third quarter. The project is currently delayed due
to the need for a second round of bid
specifications following earlier unsuccessful
contract negotiations.
The Mobile Transformer equipment drawings
will be approved. In addition, work will be
performed on the design of the housing and
station upgrades in FY 2026.
7% 6/30/2030 Ongoing542,057
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 22
10,995,55620,995,556Deteriorated Pole Replacement
Program
323331 Approximately 41 poles were replaced in the
third quarter.
A total of sixty utility poles will be replaced
based on inspection and evaluation criteria in
FY 2026. In addition, funds are required to
cover Southern California Joint Pole
Committee charges that account for joint pole
work performed by other utilities.
98% 6/30/2030 Ongoing10,794,653
8,453,0008,853,000Power Facility Wastewater /
Storm Water Capture and
Treatment
327032 The stormwater treatment feasibility study
continued, and both the Final Glenarm
Onsite Alternatives Report and Draft Glenarm
Offsite Alternatives Report were prepared
during the third quarter. In addition, the offsite
disposal option remains under discussion
with Pasadena Unified School District
(PUSD) and the City.
Work planned for FY 2026 includes the
replacement of the Oily Water Separator;
installation of a stormwater capture
mechanism, and address any needs of storm
and waste water treatment, storage, recycling
and disposal facilities at the power plant on an
as-needed basis.
2% 6/30/2030 Ongoing153,020
2,241,0314,154,709T.M. Goodrich Receiving Station
Upgrades
326333 Field preparations for the TMG Bank 1 and
TMG Bank 2 transformer cooling system
upgrades were initiated in the third quarter.
Design for the 220 kV Metering and
Disturbance Fault Recorder (DFR) will be
completed and procurement initiated in FY
2026. In addition, a transformer cooling study
and station service upgrade design will be
initiated.
70% 6/30/2030 Ongoing1,572,528
3,271,0003,991,000Seismic and Reliability Upgrades
of Power Facilities
319634 Construction on the seismic upgrades for
Glenarm Units 1 and 2 continued in the third
quarter.
Design and construction of the seismic
upgrade of the Glenarm 4kV substation will be
completed in FY 2026.
64% 6/30/2030 Ongoing2,092,047
7,913,66611,413,666Transmission System
Enhancements
319535 Southern California Edison issued an invoice
for the TMG Letter Agreement and City
issued payment in the third quarter.
In FY 2026, replacement of an aging
communication device, RFL 6780
transmitter/receiver, will begin. In addition,
other transmission equipment and
infrastructure at TM Goodrich Receiving
Station will be upgraded or replaced.
94% 6/30/2030 Ongoing7,468,342
230,000710,000Replacement of Power Plant
Instruments and Controls
323237 Ordered a water valve for the turbine
nitrogen oxide (NOx) emission‑reduction
system for anticipated replacement in the
third quarter.
Procurement of instruments and controls at
the Glenarm Power Plant will occur on an as-
needed basis in FY 2026.
1% 6/30/2030 Ongoing2,280
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 23
1,110,5002,782,500Power Substation Weatherizing
Enhancements
327938 Weatherization upgrades were completed at
the Villa, Del Mar, and Oak Knoll control
house building bases, as well as at the
Eastern 1A and 1B transformers, the Chester
3B transformer, the Del Mar Unit 3
switchgear, and the Power Plant Eastside
switchgear in the third quarter.
Two substations will be enhanced with
protective weatherproof high-temperature
paint coating and weatherization upgrades in
FY 2026.
74% 6/30/2030 Ongoing821,658
1,702,0001,917,051Security, Access Control, and
Lighting Program at Power
Facilities
324839 No reportable activity in the third quarter.Installations for the security, access control, and lighting systems at Wilson, Villa, and Del
Mar substations will be completed in FY 2026.
72% 6/30/2028 Construction1,224,713
596,521796,521Distribution System GIS
Enhancements
324640 No reportable activity in the third quarter.In FY 2026, PWP will continue to enhance the GIS to meet PWP operational immediate and
future needs.
6% 6/30/2030 Ongoing35,079
8,169,52813,069,528Distribution System Expansion
Program
322841 Caltech-4 circuit design continued in the third
quarter.
Underground infrastructure for customer
related projects will be enhanced and
expanded in FY 2026.
96% 6/30/2030 Ongoing7,814,501
985,0002,763,000Villa Substation Upgrades327842 Installation of the Glenarm remote switch controller and device equipment supporting
the Villa substation upgrades continued in the
third quarter.
The procurement for Villa 35kV switch
upgrades will be completed in FY 2026.
14% 6/30/2030 Ongoing133,830
737,0001,337,000Fiber Optic Cable Expansions /
Overbuilds
324443 No reportable activity in the third quarter.The installation of overhead fiber-optic cables along El Mirador from Colorado Blvd. up to El
Mirador Tower on Glen Oaks Blvd. will be
completed in FY 2026. In addition, work in
coordination with Department of Technology
to complete fiber projects to meet PWP
operational and system needs will continue.
29% 6/30/2030 Ongoing210,367
2,760,0004,382,696Supervisory Control and Data
Acquisition (SCADA) System
Expansion
324544 Design and programming for the backup
SCADA backhaul network were completed in
the third quarter.
Procurement and acceptance testing for
Connex 30 substation gateways, and Jungle
Mux fiber optic multiplexer upgrades will be
completed in FY 2026. In addition, the design
and programming for the Eastern Unit 1 SEL-
2032-to-SEL RTAC project will be completed.
27% 6/30/2030 Ongoing732,707
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 24
1,609,0002,980,000Chester Substation Upgrades327345 Design was completed in the third quarter.
Construction drawings for the Chester
substation upgrades supporting 34‑37 circuit
breaker and protection/control upgrades
were distributed in the third quarter.
Procurement for Chester 35kV switch
upgrades will be completed and construction
initiated in FY 2026.
11% 6/30/2030 Ongoing176,108
2,474,0002,961,500Management Information Systems
- Power
323946 Relevant subscriptions remained current and
renewed as required in the third quarter.
The following work will be completed /
continue in FY 2026: Implementation of
vulnerability assessment recommendations,
expansion of security systems, installation of
Cloud system management and network
equipment, and procurement of
miscellaneous hardware and software.
43% 6/30/2030 Ongoing1,065,745
1,195,0001,345,000Radio Equipment Replacement -
Power
324347 Scope of Work is scheduled for City Council
in the third quarter. In addition, contract
execution and purchasing are targeted for
this fiscal year, with deployment and
integration expected to begin later this fiscal
year as well.
In FY 2026, a radio replacement plan will be
developed, and the radio replacements will
begin implementation.
0% 6/30/2030 Planning0
1,000,0001,800,000Customer Load Research
Program
324148 Approximately 41 instrument rated meters
were replaced in the third quarter.
The ongoing replacement of failing or analog
electric customer meters with load
research/automated metering equipment and
connection to the MV-90 system will continue
in FY 2026.
86% 6/30/2030 Ongoing864,756
899,1041,981,10435kV Subtransmission System
Upgrades
328349 The study agreement from Southern
California Edison for the increase import
capacity expansion project is under review in
the third quarter.
In FY 2026, a study will be initiated to
evaluate options to upgrade the 35 kV
subtransmission system and the 220 kV grid
interconnections.
0% 6/30/2030 Ongoing0
2,744,3203,144,320Power Production Facility
Improvements
323650 A request for proposal for the Remote
Intelligent Gateway (RIG) project was posted
in the third quarter and the construction is
planned for completion by the end of this
calendar year.
Work planned for FY 2026 includes
installation of a new perimeter wall at Azusa;
Remote Intelligence Gateway (RIG), and
miscellaneous facility improvements on an as-
needed basis.
64% 6/30/2030 Ongoing1,750,069
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 25
5,536,0008,537,859Santa Anita 35kV Receiving
Station Upgrades
326051 Design was completed and construction
drawings for the Santa Anita RACK‑1 North
Bus linear coupler relay relocation were
released in the third quarter. In addition,
higher‑capacity backup battery chargers
were received and design was completed for
the Santa Anita electric service upgrade to
replace E‑8 backup circuit with Kinneloa
circuit in the third quarter. However, the
project is delayed due to supplier issues with
required protection relays, which are six
months overdue and have no alternate
source.
The engineering design and construction will
be initiated in FY 2026 for the removal of the
obsolete panels/racks for the Santa Anita
Historic Building. In addition, design for linear
coupler, transfer trip, wye potential
transformer, and station service upgrades will
be initiated.
72% 6/30/2030 Ongoing3,986,271
390,00033,995,000Water & Power Headquarters328552 No reportable activity in the third quarter.Needs assessment efforts will continue in FY 2026. PWP will begin identifying potential
sites for the future headquarters.
0% 6/30/2030 No Activity This
Quarter
0 2,795,0004,195,000Customer Facility Replacements326953 No reportable activity in the third quarter.Two Resettable Fault Interrupters (RFIs) will be replaced at Metro Tracking Stations in FY
2026. In addition, ten aging interrupter
switches will be replaced and new covers
installed as necessary.
98% 6/30/2030 Ongoing2,733,012
20,949,28220,949,282Water and Power Facilities
Modernization
317554 Requested quote for rubberized cement in
the third quarter.
Scheduled resurfacing of the roadway and
parking spaces around the City Yards building
at 311 West Mountain St. will be completed in
FY 2026.
93% 6/30/2026 Construction19,500,374
3,559,8475,959,847Power System Equipment325455 Procurement for major tools and test equipment continued, and three Bantam Plus
Portable Electric Meter Test Sets were
received in the third quarter. In addition,
multiple purchase orders for testing
equipment have been issued or are pending
approval, and MSA gas detectors have been
purchased in the third quarter.
Major tools and test equipment will be
purchased upon field evaluation in FY 2026.
52% 6/30/2030 Ongoing1,843,669
2,862,6033,139,692Santa Anita 17kV Substation
Upgrades
326156 Completed field installation and
commissioning for the 17 kV open‑air rack
potential transformer upgrades in the third
quarter. In addition, installed additional 17 kV
open‑air rack animal guards in the third
quarter.
In FY 2026, the Santa Anita Bank 5 Tap
Changer Under Load (TCUL) will be
upgraded. In addition, the design and
procurement for the wye-connected potential
transformer upgrades will be initiated.
71% 6/30/2030 Ongoing2,039,425
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 26
2,287,0003,887,000Distribution Volt/Var
Enhancements Program
325257 No reportable activity in the third quarter.Voltage correction projects will occur when determined by recorded voltage abnormalities
or when identified ahead of requested
upgrades in FY 2026.
87% 6/30/2030 Ongoing2,000,879
1,879,0006,686,847Primary Dispatch Facility
Remodel
325358 Procurement preparation has began for the
Progressive Design‑Build in the third quarter.
In addition, contract development continued
in the third quarter.
The pursuit of a Progressive Design Build
(PDB) contracting method for the Primary
Dispatch Center project is underway and
expect to select a PDB firm in FY 2026. In
addition, it is anticipated that the PDB firm will
initiate scope, design, and site reviews to
develop a guaranteed maximum price. PWP
crews will complete equipment removals
and/or relocations as necessary.
11% 6/30/2030 Planning198,342
2,670,0005,614,720Glenarm Receiving Station
Upgrades
326659 Design has been completed in the third
quarter. Construction drawings were
distributed for the 34-37 circuit breaker and
protection/control upgrade in the third
quarter. In addition, new primary dispatch
inverters were received in the third quarter.
Procurement, design, field installation, and
acceptance testing for the Glenarm RSC and
RSD 35kV protection and control upgrades
will be completed in FY 2026.
90% 6/30/2030 Ongoing2,412,894
1,430,0002,830,000Power Supply Integrated
Resource Planning and Design
324960 Work continued on integrating the approved
Optimized Strategic Plan (OSP) workflow into
the 2028 Integrated Resource Plan (IRP),
particularly with respect to the Waypoint and
Resolution 9977 compliance efforts in the
third quarter.
In FY 2026 staff will work on updating the
Optimized Strategic Plan to inform the next
detailed IRP for FY 2028.
87% 6/30/2026 Ongoing1,246,605
5,276,3525,276,352Substation Oil Containment312861 No reportable activity in the third quarter.The construction of an oil containment system for Santa Anita Substation Units 1 and 2 will
be completed in FY 2026. Additionally,
modifications to the existing oil containment
system in banks 4 and 5 will be completed.
84% 6/30/2026 Ongoing4,428,109
1,382,9001,782,900Power Supply Facility Security323462 Installation of security systems and upgrades on the Glenarm Plant continued in the third
quarter.
Procurement and installation of new and/or
improved security systems with a focus on
Glenarm Plant will continue, and work will be
performed at the Broadway and Azusa Hydro
Plants on an as-needed basis in FY 2026.
53% 6/30/2030 Ongoing737,261
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 27
1,631,0002,086,000Geographic Information System
(GIS) Enhancements
324063 Migration to the utility network continued in
the third quarter. However, there is an
expected delay due to data compatibility
issues. A resolution plan is in progress, with
completion potentially extending to FY 2027.
Desktop workstations will be installed in FY
2026. In addition, utility network integration
and training are planned.
70% 6/30/2030 Ongoing1,144,950
9,428,9999,428,999Power Transmission Program319064 Los Angeles Department of Water and Power is the operating agent for this project
continues to submit invoices for work
performed on the porcelain insulator
replacement project in the third quarter. In
addition, invoices for other Pacific Direct
Current Intertie Transmission Line (PDCI)
project upgrades are recorded under CIP
3251.
Work on the Porcelain Insulators
Replacement will be complete in FY 2026.
95% 6/30/2026 Ongoing8,984,456
607,463737,463Field Services and Meter Reading
Automation
302565 Vendor‑led training covered core systems,
supported program and system upgrades,
and provided related user training in the third
quarter. In addition, handheld equipment
maintenance to apply upgrades, fix errors,
and replace defective devices in the third
quarter.
Field Services purchase of new meter reading
hardware coupled with professional services
for the upgrade to cloud capability will be
implemented in FY 2026.
65% 6/30/2030 Ongoing392,661
1,083,0001,567,629Power Transmission Program325166 Los Angeles Department of Water and Power is the operating agent for this project and
continues to submit invoices for prior work
orders related to the Sylmar Converter
Station's East Valve Hall HVAC System
Upgrade, Elevator Upgrade, 480V
Switchgear Replacement, OPGW Conduit
Installation, Fire Protection System and
Tower Falldown and Mitigation Design
(completed in FY 2025) in the third quarter.
In FY 2026, work will continue on replacement
of the 480V breaker switchgear at Sylmar
Converter Station (SCS) and Phase 2 of the
Fire Protection System Replacement project;
there will be an elevator upgrade at the
Sylmar SC and various smaller capital
projects will be completed.
30% 6/30/2030 Ongoing323,334
Technology Projects
3,550,0003,550,000Police Computer-Aided Dispatch
and Records Management
System Replacement
711681 Seven of nine record types were successfully
migrated in the third quarter with others
anticipated to follow in the fourth quarter as
part of archival data migration. Review of
crime mapping solution offerings continued in
the third quarter.
This project, including implementation of
additional systems and historical data
migration will be completed in FY 2026.
78% 6/30/2026 Construction2,757,814
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 28
5,406,9938,931,993DoIT Equipment Lifecycle
Replacement FY 2025 - 2029
711712 Network and server infrastructure equipment
and software updates continued as part of
planned lifecycle replacements. Progress of
the PBX replacement project continued and
the majority of the transition to enable
shutdown of the legacy PBX equipment was
completed in the third quarter. Additional
phases to upgrade Fire Stations to Teams
Phone service anticipated to be completed in
the fourth quarter.
Annual system life cycle replacement of
hardware and software will continue in FY
2026.
100% 6/30/2026 Ongoing5,410,578
3,289,3673,289,367Enterprise Building Security
Management
711633 No bid responses were received last quarter.
Resubmitting a new Request for Proposal
anticipated to post in the third quarter.
Work will continue at Washington Park and
expand to other City facilities in FY 2026.
80% 6/30/2026 Planning2,617,154
1,893,9792,733,979City Fiber Network Expansion FY
2025 - 2029
711724 The Villa Street expansion project was
completed in the third quarter. Responses to
the Request for Information (RFI) were
evaluated and discussions on next steps for
potential partnerships commenced in the
third quarter. Two contracts were awarded
related to labor, materials, and professional
services for the on-going expansion and
maintenance of the Fiber program with
contract execution anticipated to be
completed early fourth quarter.
Expansion of fiber to provide Wi-Fi services to
public parks and park facilities will begin in FY
2026.
64% 6/30/2026 Ongoing1,204,381
1,500,0001,500,000City Park Public Wifi Expansion711695 U.S. Department of Housing and Urban Development (HUD) provided approval of all
environmental reviews in the third quarter.
Contract was awarded for procurement and
installation of the Wi-Fi Equipment at all the
sites in the third quarter. Contract execution
and project kickoff is anticipated in the fourth
quarter.
Planning efforts will continue and construction
of the WiFi designs will begin in FY 2026.
10% 6/30/2027 Planning154,812
2,100,0002,100,000Mobile Data Computer
Replacement
711737 The contract was fully executed in the third
quarter. City project team members from
DoIT, Police, and BSFMD are now working
closely with the vendor to plan for a
deployment anticipated in the fourth quarter.
This project will begin when funds are
identified.
0% 6/30/2026 Planning5,082
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026 Page 29
1,500,0001,500,000Police Dispatch Radio Console
Replacement
711748 Contract execution is anticipated to be
completed in the third quarter with project
kick-off and schedule development
anticipated to begin in the fourth quarter.
This project will begin when funds are
identified.
0% 6/30/2026 Planning0
Capital Improvement Program
FY 2026 Quarter Monitoring Report
Activity Through March 31, 2026
Priority
Total
Estimated
CostProject Name
Appropriation
Thru FY 2026 Status UpdateFY 2026 Workplan ScheduleProject# % of
Appropriations
Spent To Date
Revised
Completion
Date
Target
Completion
Date Phase
Expenditures
Life of
Project
March 30, 2026
OLD BUSINESS
ITEM 2A
2. BUDGET WORKSHOP FY 2027 RECOMMENDED OPERATING
BUDGET
OP
ERATING BUDGET PRESENTATIONS:
A. H
UMAN RESOURCES DEPARTMENT
Human Resources Department
FY 2027 Recommended
Operating Budget
Finance Committee
May 18, 2026
Human Resources Department
FY 2026 Accomplishments
• Employment Services
> Processed over 22,000 job applications to fill over 275 positions to date
> En
hanced online experience & business efficiencies for
onb
oarding, evaluations, staffing requests, and internal HR forms • Supported local recruiting efforts
> KPI – local hiring into entry-le vel positions FY26 to date = 48% > MASH program & test preparation
> Local job fair participation
• Employee Equity & Engagement
> 2nd successful Employee Engagement Survey
Score rose from 3.87 to 4.00 out of 5 (87th percentile for government agencies)
80% participation (over 1,600 employees)
> Equal Pay Pledge 2
Human Resources Department
FY 2026 Accomplishments
• Labor Relations and Classification & Compensation
> Began negotiations with PPOA, AFSCME, IB EW, and LIUNA > Numerous salary surveys and market equity adjustments to e
nhance recruitment and retention
> Established new classifications and titles and ensure jobs keep pac
e with operational changes and needs
• Continued Eaton Fire Support Efforts
> Eaton Fire Collaborative
> Commemorative Pin
> Replaced Service Awards
> Administered paid administrative leave
• Employee Wellness
> Continued Walking Wednesdays at City Hall
> Active & Fit Partnership (Access to nearly 13k fitness fa cilities) > Citywide Wellness Committee 3
Human Resources Department
FY 2026 Accomplishments
PUSD / City of Pasadena - Job Shadow Day 2026!
4
Human Resources Department
FY 2027 Priorities/Work Plan
• City’s Top Pr iorities
> Support departments through timely recruitment, workforce pl
anning, training, and other HR services that enable progress o
n City’s top priorities.
> Carbon Free Future
Purchase of electric vehicles with AQMD grants
5
Human Resources Department
FY 2027 Priorities/Work Plan
• HR Department Strategic
Pla
nning
> Align work plan with Council and
Dep
artment priorities
Review and update KPI ’s
Review time-to-hir e life cycle
• Recruitment and Retention
> Continue classification work
> Social Media presence and
br
anding as employer of choice
> Enhance community partnerships
and
presence
6
Human Resources Department
FY 2027 Priorities/Work Plan
• Employee Equity & Engagement Program
> 3rd Employee Engagement Survey
> Act and report on commitments from Equal Pay Pledge
• Labor Negotiations
> Two MOUs expiring December 31, 2026
PFFA and P FMA
Begin negotiations for successor contracts in July 2026 > Three MOUs expiring June 30, 2027
IUOE, PMA, and SEIU
Be
gin negotiations for successor contracts in January
2027
7
Human Resources Department
Expense History by Category
8 *Risk Management re-org moved budget and FTEs for WC/Safety from HR to City Manager’s Office in FY 25.
Category
FY 2024
Actuals
FY 2025
Actuals*
FY 2026
Adopted
FY 2027
Recommended % Change
Personnel 5,591,613 5,307,028 5,341,760 5,893,661 10.3% Services & Supplies 3,149,388 1,224,901 1,700,477 1,760,303 3.5% Capital Outlay 0 67,796 0 95,000 -
Internal Srvc Chrg 1,019,242 842,882 1,056,200 1,129,303 6.9% Debt Service 107,821 108,164 0 0 -
Operat Transfer Out 25,000 40,000 40,000 40,000 0.0%
Operating Expense 1,436 0 0 0 -
Grand Total 9,894,500 7,590,772 8,138,457 8,918,267 9.6% Full-Time Equivalent (FTE) FY 2022
Adopted
FY 2023
Adopted
FY 2024
Adopted
FY 2025
Adopted
FY 2026
Adopted
FY 2027
Recommended
Human Resources
Department 33.00 35.00 35.00 30.00* 30.00 30.00
Human Resources Department
Significant Changes from FY 2026
Adopted Budget
9 • Personnel increased by $551,901 (+10.3%)
> MOU personnel changes: $409,859 (+11.68%)
> Benefits changes: $142,042 (+7.75%)
Medical increase: $75,996 (+18.2%)
» Change in medical coverage and premium increases
Pension increase: $65,225 (+6.0%)
• Services/Supplies increased by $59,826 (+3.5%)
> Other Contract Services (Fund 504): $65,000
St. George's pre-employment exams
• Capital Outlay increased by $95,000
> Purchase of EVs using existing fund balance (Fund 216) • Internal Services (IS) increased by $73,083 (+6.9%)
Human Resources Department
Key Performance Indicators
• Outcomes:
> Enhance recruitment cycle efficiency and smoother candidate ex
perience
> Strengthen local workforce representation
> Increase employee success and retention
10 KPIs FY 2027
Target
Percentage of competitive recruitments for which the eligibility list of applicants was referred to the hiring department within 90 calendar days of the posting date.
80%
Percentage of Pasadena-area residents hired into entry-level positions. 50%
Percentage of employees who successfully passed their
probationary period. 95%
Percentage of the total employee population that voluntarily separates. 4%
NEW BUSINESS
ITEM 3A
3. BUDGET WORKSHOP FY 2027 RECOMMENDED OPERATING
B
UDGET
OP
ERATING BUDGET PRESENTATIONS:
A. FI
NANCE
Finance Department
Finance Department
FY 2027 Recommended
Operating Budget
Finance Committee
May 18, 2026
Finance Department
FY 2026 Accomplishments
• Partnered with the State of California to facilitate a Calif
ornia Supplier Diversity Symposium which
brought together small, local and diverse
businesses at the Pasadena Convention Center.
• Successfully collected approximately $2.1m in
deli
nquent accounts.
• Refunded the 2015 Certificates of Participation
bo
nds, generating $347,000 in annual GF savings.
• Extended $125m Letter of Credit related to
Co
nvention Center bonds.
• Issued General Obligation bonds for $195m.
2
Finance Department
Appropriations by Category
3
Finance Department
Significant Changes from the FY 2026
Adopted Budget
4 • Personnel: $459k (+4.1%)
> MOUs/COLA Adjustments: $206k (+3.5%)
> Pension/Medical/Benefits Increase: $253k (+4.9%)
• Services/Supplies: $70k (+3.9%)
> Insurance decrease of $15k (-6.1%)
> Software contract increases of $85k
Primarily due to the purchase of new Collections’ software. • Internal Services: $26k (+0.6%)
> DoIT IS decrease: $59k (-1.8%)
One-device initiative reduced inventory by 13 devices. > Public Works IS increase: $85k (+10.9%)
Finance Department
FY 2027 Priorities/ Work Plan
5 • City’s Top Priorities
> Support all departments through:
Developing sustainable financial plans
Tracking and verifying project costs
Guiding capital and debt strategies
Managing competitive procurements
Leveraging grants and external funding
Producing accurate forecasts and financial
insights
Finance Department
FY 2027 Workplan
• Conduct a comprehensive Cost Allocation Plan
and a
nalysis to support cost recovery.
• Complete collection software implementation.
• Review and enhance Accounts Payable
eff
iciencies.
> Expand the use of the vendor access portal to streamline and
track invoice processing.
> Initiate the department workflow in the A/P module.
6
Finance Department
FY 2027 Continued:
Key Performance Indicators
7 • Current KPIs continued for FY 27.
> Percentage of Pooled Portfolio market value in overnight liquid investments to meet anticipated operating
requirements.
FY 27 Target: 10%
> Average number of days to pay City bills from the date the invoice is entered into Munis.
FY 27 Target: 30
> Total number of City purchase orders approved to
ensure efficient and effective procurement operations.
FY 27 Target: 1,600
Finance Department
FY 2027 Proposed
Key Performance Indicators
• Proposed new KPIs recommendation for
FY 27.
> Accuracy of financial forecasts.
FY 27 Target +/- 3%
> Fund fleet replacement schedule annually with
pay-go
F
Y 27 Target 80%
8
NEW BUSINESS
ITEM 3B
3. BUDGET WORKSHOP FY 2027 RECOMMENDED OPERATING
B
UDGET
OP
ERATING BUDGET PRESENTATIONS:
B. CITY MA
NAGER’S OFFICE
City Manager Office
FY 2027 Recommended
Operating Budget
Finance Committee
May 18, 2026
City Manager Department
FY 2026 Accomplishments
• Completed the Reconnecting Pasadena 710 Vision Plan process • Launched the Commercial Façade and Microenterprise grant programs to assist local businesses
• Served over 4,180 individuals including job seekers or unemployed workers via the One Stop Career Centers
• Supported 18 departments with media outreach, interviews, and press conferences
• Completed four internal audit reports and presented results to Finance/Audit Committee
• Reduced employee injuries, implemented the workers
compensation carve out program, and closed new pre-litigation claims
• Led work of City Council Compensation Committee
• Hosted the Celebration of the Young Child and Earth month events for the community
2
City Manager Department
Appropriations by Category – All
Funds
3
City Manager Department
Appropriations by Fund
4 General Fund
40%
Workers'
Comp Fund
20%
Workforce
Innov and
Opp Act
19%
General
Liability Fund
17%
Projects Fund
4%
Fund Amount
General Fund $9,274,354
Workers’
Compensation
$4,680,956
WIOA Act $4,351,468
General Liability $3,817,762
Projects Fund $1,016,000
TOTAL $23,140,540
City Manager Department
Appropriations by Category – General
Fund
5 Category
FY 2024
Actuals
FY 2025
Actuals
FY 2026
Adopted
FY 2027
Recommended
%
Change
Personnel $4,924,258 $5,892,148 $6,419,125 $6,903,218 7.5% Services & Supplies $1,588,222 $1,824,584 $1,852,975 $1,636,948 -11.7% Capital Outlay $0 $0 $0 $0 0%
Internal Services $642,362 $641,277 $716,087 $734,188 2.5% Debt Service $83,047 $65,585 $0 $0
Operating Expense $0 $0 $0 $0
Grand Total $7,237,889 $8,423,595 $8,988,187 $9,274,354 3.2%
City Manager Department
Appropriations by Division
6 Division
FY 2024
Actuals
FY 2025
Actuals
FY 2026
Adopted
FY 2027
Recommended
%
Change
City Management – Admin $4,190,153 $5,678,344 $5,918,585 $5,648,574 -4.5% Public Affairs $621,411 $778,383 $880,622 $923,261 4.8% Economic Development $6,390,573 $6,136,893 $6,429,475 $7,154,985 11.2% Internal Audit $412,912 $547,687 $591,950 $620,855 4.8% Risk Management $297,487 $6,440,806 $6,007,834 $8,792,865 46.3% Total $11,912,537 $19,582,113 $19,828,466 $23,140,540 16.7%
City Manager Department
Significant Changes from FY 2026 Budget
• Personnel increase of $585k (+5.2%)
> MOUs/COLA Adjustments: $379k (+5.2%)
> Pension/Medical/Benefits Increase: $206k (+5.3%)
• Services and Supplies increase of $2.7 million
(+36%)
> Increase Career Services to align with more grant funding > Increase Risk Management (Fund 507 – General Liability) for outside legal services
o Partial shift from City Attorney’s Office budget
o Cost recovery via department charges based on claims history • Internal Service Charges decrease of $26k (-2%)
> Cost savings in various technology accounts7
City Manager Department
FY 2027 Insurance Renewals
8 Policy Line FY 25 FY 26 FY 27
(Projected)
FY 27
% Change
Excess GL $5,164,311 $5,733,717 $6,547,000 14%
Property $1,862,687 $1,722,540 $1,977,000 15%
Property - Power $1,118,016 $1,057,932 $1,110,823 5%
Excess WC $501,704 $550,077 $550,077 0%
Auto $317,889 $378,264 $473,067 25%
All Others $655,737 $668,824 $739,761 11%
Grand Total $9,620,344 $10,111,354 $11,397,728 13%
City Manager Department
FY 2027 Proposed Budget Enhancements
9 DESCRIPTION FUND AMOUNT
Contract services for use of vendors to help the
City comply with new ADA Digital Accessibility
Rules
General Fund $30,500
Nationwide media buys for Deep Tech
marketing campaign to attract companies to
Pasadena
General Fund $60,000
Total $90,500
City Manager Department
Key Performance Indicators –
sample from Risk Management
10 Objectives/KPIs FY 2025
Actual
FY 2026
Target
FY 2027
Target
Percentage of medical only W/C claims as a proportion of total claims. 46.7% 50% 50%
Number of injuries or illnesses per 100 FTE leading to missed time or temporary work restrictions. 15.07 12 12
Total workers compensation claims closed and opened (Closing Ratio) - Ensures more claims are being closed than opened/reopened. 98%
(328 New;
320 Claims
closed)
105% 105%
Percentage of liability claims resolved within 60 days of receipt. 86% 75% 75%
City Manager Department
FY 2027 Work Plan
• Continue to manage City operations, ensure long-term
planning for major capital reinvestment, and ensure
public services are provided efficiently and effectively • Continue oversight of Master Plan efforts for Reconnecting Communities 710 project
• Lead Citywide efforts to maximize recovery from Eaton Fire related losses
• Coordinate efforts for the City to host the 2028 Olympic and Paralympic Games
11
City Manager Department
City’s Top Priorities
• Oversee efforts to modernize fire department facilities and enhanced fire protection
• Evaluate funding options to improve roadways and
coordinate implementation of pedestrian/bike safety
strategies
• Facilitate efforts to invest in year-round shelter and transitional housing
• Lead Pasadena toward a carbon-free future
• Implement Economic Development Strategic Plan
(separate update to EdTech Committee)
12
NEW BUSINESS
ITEM 4
4. AMEN DMENTS TO THE FIRE DEPARTMENT FISCAL YEAR
2026 ADOPTED OPERATING BUDGET
Amendments to the
Fire Department
Fiscal Year 2026 Adopted
Operating Budget
Finance Committee
May 18, 2026
Fire Department
• 2026 California Fire Foundation Funds for Post Eaton Fire – Rec
overy and Community Project
> Recognize and appropriate $100,000 in the General Fund (101) fr
om the California Fire Foundation to support a Post Eaton Fire – Recovery and Community project
> Funding will be used to reduce wildfire risk in Pasadena’s High Fire Sev
erity Zones serving an estimated 46,590 residents through vegetation management including:
clearing hazardous fuel and trimming trees near electrical infrastructure expanding Firewise community initiatives to educate residents improve long-ter m fire prevention and increase community preparedness
enhance neighborhood resilience
support property owners in meeting future defensible space req
uirements while potentially lowering insurance costs.
2 Background
Fire Department
• 2023 State Homeland Security Program (SHSP)
G
rant Funds
> Recognize and appropriate $18,800 in the Fire Grants Fund (
230) for a 2023 SHSP Grant Award from the County of Los Angeles as a subrecipient for Mobilization Exercises (MOBEX) for Regional Task Force-4 (RTF-4)
> The City of Pasadena is eligible to receive annual grant f
unding through SHSP as part of a nation-wide program to improve and enhance emergency response capability for
terrorist-related activity
> These exercises will enhance first responders' coordination and pr
actice readiness responding to threats, hazards, and
emergencies
3 Background
Fire Department
• Revenue from Instructional Service Agreement
(I
SA) with Rio Hondo Community College District
> Recognize and appropriate $111,328 in the General Fund (101); through an IS
A with RHCCD, required training is eligible for college credit, allowing fire personnel to advance their education while completing job-related instruction delivered by qualified in-house instructors > The ISA provides a new revenue source for the City, with the State fu
nding RHCCD on a per-student basis and sharing 25% of
apportionment revenue with Pasadena Fire Department
> Since launching in 2024, the program has generated over $105,000 in its first
term in FY 2025; the program has generated an additional $111,328 in FY 2026 and is considered successful
> Funds are recommended to support ongoing programs including co
ntract services with Auro Physiotherapy to provide on-site physical therapy services, and for multi-cancer screenings and testing for fire personnel
4 Background
Fire Department
• Revenue from Direct Relief for a Swift Water
Trai
ler
> Recognize and appropriate $27,000 in the General Fund (101) fr
om Direct Relief to support the acquisition of a swift water trailer > This equipment will enhance the Department’s operational cap
acity to respond to water-related emergencies, including swift water rescues and post-wildfire mud and debris flow incidents
> Direct Relief is a nonprofit organization that provides emergency m
edical assistance and disaster relief in the United States and internationally; the award reflects ongoing collaboration with Direct Relief and supports the City’s efforts to strengthen emergency response capabilities
5 Background
Fire Department
• Funds will be appropriated as detailed in the table
below
• Addi
tional costs will be offset through total increased
rev
enue of $257,128 across the General Fund (101) and
Fire Grants Fund (230)
6 Fiscal Impact
Expense Item Account String Amount
GENERAL FUND (101) Equipment 10131010-850400 $27,000
GENERAL FUND (101) Other Contract Services 10131005-811400-96008 $100,000 GENERAL FUND (101) Other Contract Services 10131018-811400-96009 $111,328 FIRE GRANTS FUND (230) Equip Under $10,000 23031000-810900-91260 $18,800 TOTAL $257,128
• It is recommended that the City Council:
> Find that the proposed action herein is not a
“pr
oject” subject to the California
Environmental Quality Act (CEQA) pursuant to
State CEQA Guidelines Section 21065 and
within the meaning of Section 15378(b); and
> Amend the Fire Department’s Fiscal Year (FY)
2026 O
perating Budget as detailed by
increasing revenues and appropriations by
$257,128.
7 Recommendation
Fire Department
NEW BUSINESS
ITEM 5
5. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
FOR THE PURCHASE OF SEVEN BATTERY ELECTRIC VEHICLES
FROM COACH WEST FOR PASADENA DIAL-A-RIDE FOR A NOT
TO EXCEED AMOUNT OF $2,921,713
Authorize the Purchase of Seven Battery Electric Vehicles for Pasadena Dial -A-Ride May 18, 2026
FISCAL IMPACT:
The cost of this action will be up to $2,921,713 with $2,176,258 funded by various grants listed in the table below. Funding for this action will be addressed through the utilization of existing FY 2026–2030 Capital Improvement Program (CIP) budgeted appropriations in the Purchase of Zero-Emission Pasadena Dial-A-Ride Vehicles Project (CIP 75930) and by appropriating $745,455 from the Proposition A Local Return (Fund 208) fund balance and transferring the funding to the CIP (Fund 301) for project 75930. The Department is leveraging multiple federal, state, and regional funding sources to support this purchase.
The tables below summarizes the total project cost and funding sources for the procurement of seven vehicles for the Pasadena Dial-A-Ride fleet. There is no impact to the General Fund.
Vendor /
Manufacturer Quantity Bus Cost Contingency
(10%) Total
Coach West /
Endera 7 $2,656,102 $265,611 $2,921,713
FUNDING SOURCES
Grant Revenue
Source
Existing
Appropriations
Requested
Appropriations Total
Federal Transit
Administration Section
5310
$1,050,000 $1,050,000
Metro Zero Emission
Call for Projects $500,000 $500,000
Transit Intercity Rail
Capital Program $250,000 $250,000
Low Carbon Transit
Operation Program $376,258 $376,258
Local Match
(Local Prop A)
$745,455 $745,455
Total Project Funding $2,176,258 $745,455 $2,921,713
Department of Transportation
AUTHORIZE THE CITY MANAGER TO ENTER INTO A
CONTRACT FOR THE PURCHASE OF SEVEN BATTERY
ELECTRIC VEHICLES FROM COACH WEST FOR
PASADENA DIAL-A-RIDE FOR A NOT TO EXCEED
AMOUNT OF $2,921,713
Finance Committee
May 18, 2026
Department of Transportation
Recommendations
1. Find that the proposed action is exempt from the California En
vironmental Quality Act (“CEQA”)pursuant to State CEQA
Guidelines Section 15061(b)(3);
2. Authorize the City Manager to enter into a contract with Co
ach West for the procurement of seven battery electric
vehicles, for the Pasadena Dial-A-Ride fleet, for an amount not-to-exceed $2,921,713, which includes:
> Base contract of $2,656,102
> Contingency of $265,611 (10%) to provide for any necessary chang
e orders;
3. Authorize the City Manager to approve no-co st amendments to the subject contract, including durational extensions; 2
Department of Transportation
Recommendations
4. Amend the FY 2026 Capital Improvement Program (CIP)
Bud
get by appropriating $745,455 as detailed in the Fiscal Impact section; and
5. Find that neither Competitive Bidding nor Competitive Sel
ection are required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors f
or labor, materials, supplies or services, and Pasadena Municipal Code Section 4.08.049(8), contracts for which the Ci
ty's best interests are served.
3
Department of Transportation
Background
• Vehicle Details
> Pasadena Dial-A-Ri de Total Fleet: 16
v
ehicles
> Recommended Purchase:
Seven zero-em ission battery electric
cutaway style vehicles to replace
un
leaded vehicles
Consistent with Adopted Zero Emission
Bus
Rollout Plan
Proposed action transitions half of the
Pas
adena Dial-A-Ride fleet to zero-
emission vehicles
• Procurement
> CALACT Coop erative
4
Department of Transportation
Fiscal Impact
• Purchase of seven battery electric vehicles for an amount not to exc
eed $2,921,713.
• Amend the FY 2026 Capital Improvement Program (CIP) Budget by
appropriating $745,455 from Prop. A Local Return (Fund 208). • Leveraging multiple federal, state, and regional funding sources to
support this purchase.
• No General Fund impacts.
5 Vendor /
Manufacturer Quantity Bus Cost Contingency
(10%) Total
Coach West /
Endera 7 $2,656,102 $265,611 $2,921,713
Department of Transportation
Fiscal Impact
• Funded by various grants listed in the table below:
• If approved by CARB, vouchers from the State of California’s Hy
brid and Zero-Emission Truck and Bus Voucher Incentive
Project (HVIP) will reduce the local amount of funds by up to $546,000.
6
Department of Transportation
7
NEW BUSINESS
ITEM 6
6. AUTHORIZE THE CITY MANAGER TO ENTER INTO A
MEMORANDUM OF UNDERSTANDING WITH THE CALIFORNIANS
DEDICATED TO EDUCATION FOUNDATION TO RECEIVE FUNDING
OF $250,000 FOR THE STEAM PATHWAYS ACCELERATION
PROGRAM AND AMEND THE CITY MANAGER’S FY 2026
OPERATING BUDGET TO RECOGNIZE AND APPROPRIATE THE
FUNDS
City Manager Office
Economic Development Division
Foothill Workforce Development Board
STEAM Pathways Acceleration Program
Overview
Pasadena City Council
May 18, 2026
Economic Development Division
Grant Program Overview
• Grant award of $250,000 funded by the Californians Dedicated to Edu
cation Foundation in coordination with the California Department of Education
• The Program will engage at-pr omise high school students in paid STEAM related internships for the purpose of providing paid work experience to develop technical skills, and career readiness in real work environments • FWDB will identify worksites, provide employer onboarding, recruit students, pro
vide work-readiness training, place students, and provide case management for student interns.
• 5 Between 50-100 st udents will receive up to 100 hours of paid internships • Grant Timeline: May 2026 – De cember 31, 2026
2
NEW ITEM
ITEM 7
7. RECOG NIZE AND APPROPRIATE GRANT FUNDS FOR A 2026
TRANSIT-FIRST FAN ZONE SOCCER WATCH PARTY IN THE
AMOUNT OF $50,000 FROM THE COUNTY OF LOS ANGELES
AND AMEND THE OFFICE OF THE CITY MANAGER'S FISCAL
YEAR 2026 OPERATING BUDGET
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Agenda Report
May 18, 2026
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Office of the City Manager - Economic Development Division SUBJECT: RECOGNIZE AND APPROPRIATE GRANT FUNDS FOR A 2026
TRANSIT-FIRST FAN ZONE SOCCER WATCH PARTY IN THE
AMOUNT OF $50,000 FROM THE COUNTY OF LOS ANGELES AND
AMEND THE OFFICE OF THE CITY MANAGER'S FISCAL YEAR 2026
OPERATING BUDGET
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the actions proposed herein are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15303, 15304, and 15323;
2. Authorize the Economic Development Division, City Manager's Office, to administer grant funding from the County of Los Angeles for a World Cup 2026 Transit-First Fan Zone to be held on June 12, 2026, in Pasadena;
3. Amend the Office of the City Manager's Fiscal Year (FY) 2026 Operating Budget by recognizing revenue and appropriating $50,000 in the General Fund;
4. Find that neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services, and Pasadena Municipal Code Section 4.08.049(8), contracts for which the City's best interests are served; and
5. Authorize the City Manager to enter into a Social Program Agreement (SPA) between City of Pasadena and the County of Los Angeles.
MEETING OF05/18/2026AGENDA ITEM NO.4
Transit-First Fan Zone Soccer Watch Party
May 18,2026
BACKGROUND:
In June 2022, the City of Los Angeles was named as one of 16 North American host cities for the 2026 FIFA World cup spread out across three host countries—USA, Canada, and Mexico. The City of Los Angeles was selected to host eight 2026 World Cup matches, including the opening match in the USA to be played on June 12, 2026.
To increase viewing access to these World Cup matches, official and unofficial Fan Zones are taking place throughout Los Angeles County. On January 13, 2026, the LA County Board of Supervisors adopted a motion to facilitate Los Angeles County hosting Official World Cup 2026 Fan Zones at Whittier Narrows Recreation Area and Earvin "Magic" Johnson Park (collectively, the "Official Fan Zones.") Since that time, opportunities to co-host additional Fan Zones not formally associated with the 2026 World Cup ("Unofficial Fan Zones") with additional LA County cities or at other County sites have emerged. Fan Zones can provide residents a cost-effective alternative, while connecting the beauty of an international cultural sporting event to local culture. Los Angeles County Metropolitan Transportation Authority ("Metro") in collaboration with the County of Los Angeles Fifth Supervisorial District is financially supporting Transit-First Fan Zones focused on connecting event goers with easily accessible, high- frequency transit.
The proposed location of the fan zone is the plaza and surrounding area of the Pasadena Civic Auditorium on Green St from Marengo Avenue to Los Robles Avenue.
As such, city staff is proposing a partnership between the Pasadena Center Operating Company (PCOC) and the City of Pasadena to host a Transit-First Fan Zone - soccer watch party on June 12, 2026. Additionally, as part of the transit first initiative, Metro will be activating the Memorial Park, and Del Mar metro stations to encourage those joining the watch party by riding LA Metro light rail. Volunteers will be deployed at the stations to assist passengers with directions to the Transit-First Fan Zone in Pasadena.
Furthermore, cohosting will expedite coordination with local jurisdictions and community-based organizations to ensure Fan Zones reflect the culture and character of communities.
In addition, the World Cup presents a timely and valuable "dress rehearsal" for the 2028 Olympic and Paralympic Games (2028 Games). Lessons learned from the World Cup Fan Zones will inform and strengthen the planning and implementation of proposed fan- based celebrations for the 2028 Games.
COUNCIL POLICY CONSIDERATION:
This proposed action supports the City Council's goals to maintain fiscal responsibility and stability and to support and promote the quality of life and local economy.
Transit-First Fan Zone Soccer Watch Party
May 18,2026
ENVI RONMENTAL ANALYSIS:
The actions proposed herein are categorically exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15303, 15304,and 15323 and there are no features that distinguish this project from others in the exempt class; therefore, there are no unusual circumstances. Section 15303 exempts, in part, construction and location of limited numbers of new, small facilities or structures, this includes accessory (appurtenant) structures. Section 15304 exempts, in part, minor public or private alterations in the condition of land, this includes temporary use of land having negligible or no permanent effects on the environment, including carnivals, sales of Christmas trees, etc. Section 15323 exempts operations of existing facilities for public gatherings for which the facilities were designed, where there is a past history of the facility being used for the same or similar kind of purpose. Facilities included within this exemption include, but are not limited to, convention centers and auditoriums. The actions proposed herein, authorizing the City Manager, or designee, to enter into an agreement to receive grant funding and amend the FY2026 operating budget to establish a temporary event, with temporary accessory structures, on the plaza and surrounding area of the Pasadena Civic Auditorium on Green St from Marengo Avenue to Los Robles Avenue, where past events have historically occurred, is exempt from further environmental review.
The Fan Zones will not involve the removal of healthy, mature, and scenic trees.
Additionally, the Fan Zones are not in a sensitive environment, and there are no cumulative impacts, unusual circumstances, or other limiting factors that would make the exemption inapplicable based on the record.
Transit-First Fan Zone Soccer Watch Party
May 18,2026
FISCAL IMPACT:
Approval of the recommended action will amend the Office of the City Manager's FY 2026 Operating Budget by recognizing revenue and appropriating $50,000 in the General Fund (101).
Respectfully submitted,
s/i
^
L^
5AVIDA. KLUG
Economic Develj^pfrient Director
City Manager's Office
Prepared by:
Deborah Membreno
Project Manager
City Manager's Office
Approved by:
^4
<\TTh
r
MATTrfEW E.^AWKESWORTH
Interim City Manager
2026 Transit-First Fan Zone
Pasadena Soccer Watch Party
May 18, 2026
Finance Committee
Recommendations
2 It is recommended that the City Council:
• Find that the actions proposed herein are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15303, 15304, and 15323;
• Authorize the Economic Development Division, City Manager’s Office, to administer grant funding from the County of Los Angeles for a World Cup 2026 Transit-First Fan Zone to be held on June 12, 2026, in Pasadena; • Amend the Office of the City Manager’s Fiscal Year (FY) 2026 Operating Budget by recognizing revenue and appropriating $50,000 in the General Fund; • Find that neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors for labor, materials, supplies or services, and Pasadena Municipal Code Section 4.08.049(8), contracts for which the City’s best interests are served; and
• Authorize the City Manager to enter into a Social Program Agreement (SPA) between City of Pasadena and the County of Los Angeles.
B ack ground
3 • In June 2022, the City of Los Angeles was named as one of 16 North American host cities for the 2026 FIFA World Cup including the opening match in the US to be played on June 12, 2026.
• The County of Los Angeles and the Fifth Supervisorial District in partnership with LA County Metropolitan Transportation Authority (“ LA Metro”), are supporting both official and unofficial Fan Zones to provide residents a cost-effective alternative to watch the 2026 World Cup.
• On May 12, 2026, the County of Los Angeles granted the City $50,000, and designated Pasadena’s watch party as a Transit-First Fan Zone focused on connecting event goers with easily accessible, high- frequency transit.
• The City, in partnership with the Pasadena Center Operating Company (PCOC), LA Metro, and the County are proposing to host a free, family-friendly watch party to celebrate and watch the June 12 th match.
Tran s it- First Fan Z one
4 • Game: USA vs Paraguay
• Date: June 12, 2026
• Address: 300 E Green St, Pasadena, CA
• Time: Doors open at 4:30pm; game starts
at 6pm
• Street closure: 10am – 11pm
• Location: Pasadena Civic Auditorium
Plaza. Green St will be closed from
Marengo Ave to the Pasadena Visitor
Center.
• Details: Screens will be placed in front of
the Pasadena Civic Auditorium with
game visibility from the sidewalk and
Green St.
• Focus: Family-friendly event with screens,
local food vendors, and games
Grant Requirements
5 • Transit-First Fan Zone: As part of the transit-first initiative, Metro will activate the Memorial
Park, and Del Mar metro stations. Metro will
deploy volunteers at the stations to assist
passengers with directions to the watch party.
• Social Media: As a condition of the grant, and
to encourage attendees to ride the Metro, the
City will post social media messages specific to
Metro that include the Metro-provided tags
“Go Metro” and “Transit-First" and will include
logos and recognition of the sponsors and
supporters.
• Marketing/Promotions: EconDev will work in
collaboration with the City’s Public Information
Office to update a web page (hosted by Visit
Pasadena), press release, social media post,
and flyer
.
E nd of Presentati on
6
NEW BUSINESS
ITEM 8
8. FISCA
L YEAR JUNE 30, 2025, SINGLE AUDIT REPORT
CITY OF PASADENA, CALIFORNIA
FOR THE YEAR ENDED JUNE 30, 2025 SINGLE AUDIT REPORT
Attachment A
CITY OF PASADENA, CALIFORNIA
Single Audit Report
For the Year Ended June 30, 2025
CITY OF PASADENA, CALIFORNIA
Single Audit Report
For the Year Ended June 30, 2025
Table of Contents
Page
Number
Indepe
ndent Auditors’ Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ....................................................................................... 1 Independent Auditors’ Report on Compliance for Each Major Program and on Internal Control Over Compliance; and Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance ..................................................................................................... 3 Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2025 .................................................................................................................. 6 Notes to the Schedule of Expenditures of Federal Awards ................................................................................. 8 Schedule of Findings and Questioned Costs
For the Year Ended June 30, 2025 .................................................................................................................. 9 Summary Schedule of Prior Year Findings and Questioned Costs For the Year Ended June 30, 2024 ................................................................................................................ 11
LSLCPAS.COM
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Honorable Mayor and Members of the City Council
City of Pasadena, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City of Pasadena, California (hereafter, the City), as of and for the year ended June 30, 2025, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated December 23, 2025.
Report on Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses.
Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements.
However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
To the Honorable Mayo
r and Members of the City Council
City of Pasadena, California
Purpose of This Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Irvine, California
December 23, 2025
2
LSLCPAS.COM
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM
AND ON INTERNAL CONTROL OVER COMPLIANCE AND REPORT ON SCHEDULE OF EXPENDITURES OF
FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE
To the Honorable Mayor and Members of the City Council
City of Pasadena, California
Report on Compliance for Each Major Federal Program
Opinion on Each Major Federal Program
We have audited the City of Pasadena, California (hereafte r, the City)’s compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30, 2025. The City’s major federal programs are identified in the summary of auditors’ results section of the accompanying schedule of findings and questioned costs.
In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could ha ve a
direct and material effect on each of its major federal programs for the year ended June 30, 2025.
Basis for Opinion on Each Major Federal Program
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained inGovernment Auditing Standards issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditors’ Responsibilities for the Audit of Compliance section of our report.
We are required to be independent of the City and to meet ou r other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination of the City’s compliance with the compliance requirements referred to above.
Responsibilities of Management for Compliance
Management is responsible for compliance with the req uirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to the City’s federal programs.
Auditors’ Responsibilities for the Audit of Compliance
Our objectives are to obtain reasonable assurance about whethe r material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards, Government Auditing Standards , and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
To the Honorable Mayor and Members of the City Council
City of Pasadena, California
Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major federal program as a whole.
In performing an audit in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit. •
Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. • Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit pro
cedures that are appropriate in the circumstances and to test and repo rt on internal control over compli
ance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiven
ess of the City’s internal control over compliance. Accordingly, no such opinion is expressed.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit.
Report on Internal Control over Compliance
A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis.
A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.
Our con
sideration of internal control over compliance was for the limited purpose described in the Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. However, material weaknesses or significant deficiencies in internal control over compliance may exist that were not identified.
Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance.
Accordingly, this report is not suitable for any other purpose. 4
To the Honorable Mayor and Members of the City Council
City of Pasadena, California
Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City, as of and for the year ended June 30, 2025, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon dated December 23, 2025, which contained unmodified opinions on those financial statements. Our audit was performed for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole.
Irvine, California
March 26, 2026 (Except for the Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance, which is dated December 23, 2025)
5
CITY OF PASADENA, CALIFORNIA
Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2025
Federal
Assistance
Federal Grantor/Pass-through Grantor/ Listing P ass-Through Entity Passed-through Total Federal Program or Cluster Title Number Identifying Number to Subrecipients Expenditures U.S. Department of Agriculture:
SNAP Cluster
Pass Through Programs:
State of California Department of Health Services:
State Administrative Matching Grants for the
Supplemental Nutrition Assistance Program 10.561 JE73CDQUAPA7 -$ 244,076$ Total SNAP Cluster - 244,076
State of California Department of Agriculture:
WIC Special Supplemental Nutrition Program for Women,
Infants and Children 10.557 W7NKNDHMRD27 - 1,039,874
Total U.S. Department of Agriculture - 1,283,950
U.S. Department of Housing and Urban Development:
Direct Programs:
CDBG - Entitlement/Special Purpose Grants Cluster
Community Development Block Grants/
Entitlement Grants 14.218 N/A 219,222$ 1,533,157$ COVID-19 Community Development Block Grants/Entitlement Grants 14.218 N/A 58,943 58,943 Subtotal for 14.218 278,165 1,592,100
Total CDBG - Entitlement/Special Purpose Grants Cluster 278,165 1,592,100 Home Investment Partnerships Program * 14.239 N/A - 1,652,076 Home Investment Partnerships Program -
Beginning Loan Balances * 14.239 N/A - 14,836,484
Subtotal for 14.239 - 16,488,560
Emergency Solutions Grant Program 14.231 N/A 7,235 64,842 Community Development Block Grants Section 108 Loan Guarantees 14.248 N/A - 408,396 Continuum of Care 14.267 N/A 2,787,632 4,099,062 Housing Voucher Cluster
Section 8 Housing Choice Vouchers 14.871 N/A - 22,197,305 COVID-19 Section 8 Housing Choice Vouchers (CARES Act) 14.871 N/A - 3,093,207 Beginning loan balances 14.871 N/A - 50,000
Subtotal for 14.871 - 25,340,512
Total Housing Voucher Cluster - 25,340,512
Pass Through Programs:
City of Los Angeles
Home Opportunities for Persons with AIDS 14.241 NL4ZWF6VEJT8 - 297,135 Total U.S. Department of Housing and Urban Development 3,073,032 48,290,607 U.S. Department of Labor:
WIOA Cluster
Pass Through Programs:
State of California Department:
WIOA Adult Program 17.258 JK7YAK6HPFM6 607,715 607,715
WIOA Youth Activities 17.259 JK7YAK6HPFM6 694,055 694,055 WIOA Dislocated Worker Formula Grants 17.278 JK7YAK6HPFM6 477,019 477,019 WIOA Dislocated Worker Formula Grants - Rapid Response 17.278 JK7YAK6HPFM6 235,875 235,875 WIOA Dislocated Worker Formula Grants - Rapid Response Layoff Aversion 17.278 JK7YAK6HPFM6 92,077 92,077 WIOA Dislocated Worker Formula Grants - Foothill CalTech 17.278 JK7YAK6HPFM6 133,401 133,401 WIOA Dislocated Worker Formula Grants - LA Wildfire 17.278 JK7YAK6HPFM6 92,929 92,929 County of Los Angeles:
WIOA Dislocated Worker Formula Grants - CalWorks 17.278 JK7YAK6HPFM6 31,731 31,731 Subtotal for 17.278 1,063,032 1,063,032
Total WIOA Cluster 2,364,802 2,364,802
Total U.S. Department of Labor 2,364,802 2,364,802 U.S. Department of Justice:
Direct Programs:
Equitable Sharing Program - Justice 16.922 N/A - 812,700 Justice Reinvestment Initiative 16.827 N/A - 70,904
Total U.S. Department of Justice - 883,604
See Accompanying Notes to this Schedule.
6
CITY OF PASADENA, CALIFORNIA
Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2025
Federal
Assistance
Federal Grantor/Pass-through Grantor/ Listing P ass-Through Entity Passed-through Total Federal Program or Cluster Title Number Identifying Number to Subrecipients Expenditures U.S. Department of Transportation:
Direct Programs:
Federal Transit Cluster
Job Access and Reverse Commute Program * 20.516 N/A - 4,754,836 Pass Through Programs:
LA County Regional Park and Open Space District:
Enhanced Mobility of Seniors and Individuals with Disabilities * 20.513 C2BXZ6YF52A5 - 145,800 To
tal Transit Cluster - 4,900,636
Pass Through Programs:
California Department of Transportation:
Highway Planning and Construction 20.205 EHEGWCLJEVJ4 - 1,496,333 California Department of Transportation:
Highway Safety Cluster
State and Community Highway Safety 20.600 EHEGWCLJEVJ4 - 186,079 T
otal Highway Safety Cluster - 186,079
Federal Highway Administration
Local Roadway Safety Plan - Safety Improvements 20.939 JK7YAK6HPFM6 - 192,550 R
econnecting Communities Pilot Program 20.940 JK7YAK6HPFM6 - 318,271 Total U.S. Department of Transportation - 7,093,869
U.S. Department of Health and Human Services
Direct Programs:
Substance Abuse and Mental Health Services Projects of Regional and National Significance (MHAT) 93.243 N/A - 87,290
S
ubstance Abuse and Mental Health Services Projects of Regional and National Significance (CDS) 93.243 N/A - 483,250
S
ubtotal for 93.243 570,540
P
ublic Health Preparedness, Emergency and Response/Monkeypox 93.354 N/A - 14,956 Pass Through Programs:
County of Los Angeles, Department of Public Health:
COVID-19 Epidemiology Laboratory Capacity 93.323 DN3NGS58SMT9 - 1,147,795 P
ublic Health Emergency Preparedness 93.354 DN3NGS58SMT9 - 227,040 H
IV Prevention Activities Health Department Based 93.940 DN3NGS58SMT9 - 278,177 CDC PH In
frastructure 93.967 DN3NGS58SMT9 - 218,473
State of California Department of Health Services:
Project Grants and Cooperative Agreements for Tuberculosis Control Programs 93.116 JE73CDQUAPA7 - 14,018 Childhood Lead Poisoning Prevention Projects, State and Local Childhood Lead Poisoning Prevention and Surveillance of Blood Lead Levels in Children 93.197 JE73CDQUAPA7 - 83,044 Im
munization Cooperative Agreements 93.268 JE73CDQUAPA7 - 68,652 C
OVID-19 Immunization Cooperative Agreements 93.268 JE73CDQUAPA7 - 257,793 S
ubtotal for 93.268 - 326,445
CDC W
ork Force Development 93.391 JE73CDQUAPA7 - 116,420
D
IS Workforce Development 93.977 JE73CDQUAPA7 - 171,220
M
aternal and Child Health Services Block Grant to the States 93.994 JE73CDQUAPA7 - 111,380 M
aternal and Child Health Services Block Grant to the States 93.994 JE73CDQUAPA7 - 898,420 S
ubtotal for 93.994 - 1,009,800
T
otal U.S. Department of Health and Human Services - 4,177,928 U.
S. Department of Homeland Security:
Direct Programs:
Disaster Grants - Public Assistance (Presidentially Declared Disasters) * 97.036 N/A - 5,633,761 Pas
s Through Programs:
County of Los Angeles:
Homeland Security Grant Program 97.067 DN3NGS58SMT9 308,118 3 08,118
T
otal U.S. Department of Homeland Security 308,118 5
,941,879
Total Expenditures of Federal Awards Including Loans 5,745,952$ 70,036,639$ * Major Program
There were no federal awards expended in the form of noncash assistance and insurance in effect during the year.
See Accompanying Notes to this Schedule.
7
CITY OF PASADENA, CALIFORNIA
Notes to the Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2025
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES APPLICABLE TO THE SCHEDULE OF
EXPENDITURES OF FEDERAL AWARDS
A. Scope of Presentation
The ac
companying schedule presents only the expenditures incurred by the City of Pasadena (the “City), that are reimbursable under federal programs of federal financial assistance. For the purposes of this schedule, federal awards include both federal financial assistance received directly from a federal agency, as we ll as federal funds received indirectly by the City from a non-federa l agency or other organization. Only the portion of program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with state, local or other non-federal funds are excluded from the accompanying schedule.
B. Basis of Accounting
The
expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting.
Under the modified accrual basis of accounting, expenditures are incurred when the City becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported included any property or equipment acquisitions incurred under the federal program. The City has elected not to use the de minimis indirect cost rate allowed under the Uniform Guidance.
NOTE 2: SECTION 108 LOAN GUARANTEE PROGRAM
On October 29, 2015, the City entered into a Contract for Loan Guarantee Assistance under Section 108 with the U.S. Department of Housing and Urban Development in the amount of $6,000,000 for the Robinson Park Project. On March 28, 2019 the loan was refinanced at $5,100,000 to lock in permanent fixed interest rates. Principal is payable in annual installments of $300,000 commencing on August 1, 2019 and ending August 1, 2035. Interest rate is fixed between 2.54%-3.635%. Interest payment is paid semi-annually from the effective date of March 28, 2019. The balance outstanding as of June 30, 2025, is $3,900,000.
NOTE 3: LOAN PROGRAMS WITH CONTINUING COMPLIANCE REQUIREMENTS The program costs listed below are administered directly by the City of Pasadena, and balances and transactions relating to these programs are included in the City’s basic financial statements. Loans made during the year are included in the federal expenditures presented in the Schedule of Expenditures of Federal Awards. The balance of loans outstanding at June 30, 2025, consists of:
Assistance
Listing Number Program Name
Outstanding
Balance at
June 30, 2025
14.239 Home Investment Partnerships Program 15,799,514 $
14.871 Section 8 Housing Choice Vouchers 50,000
15,849,514$
Fede
ral loan programs reported on the Schedule of Expenditures of Federal Awards (SEFA) for the Community Development Block Grants/Entitlement Grants have been removed in the current year. In accordance with Uniform Guidance (2 CFR §200.502(b)–(d)), loan and loan guarantee programs are required to be reported on the SEFA only for the value of new loans made during the fiscal year and for prior-year loan balances for which the federal government imposes continuing compliance requirements. Accordingly, these loan programs are not included on the SEFA for the current fiscal year as management has determined that there are no federally imposed continuing compliance requirements.
8
CITY OF PASADENA, CALIFORNIA
Schedule of Findings and Questioned Costs
For the Year Ended June 30, 2025
SECTION I - SUMMARY OF AUDITORS' RESULTS
Financial Statements
T
ype of auditors’ report issued: Unmodified Opinion
Internal control over financial reporting:
• Material weaknesses identified?
yes X no
• Significant deficiencies identified? yes X none identified Noncompliance material to financial
statements noted? yes X No
Federal Awards
Int
ernal control over major programs:
• Material weaknesses identified?
yes X No
• Significant deficiencies identified? yes X none identified Type of auditors' report issued on compliance for major programs: Unmodified Opinion Any audit findings disclosed that are required to be reported in Accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform (Guidance) yes X no
Identification of major programs:
Assistance Listing Numbers: Name of Federal Program or Cluster
20.513, 20.516, 20.521 T
ransit Services Programs Cluster
97.036
14.239
Disaster Grants – Public Assistance (Presidentially
Declared Disasters)
Home Investment Partnerships Program
Dollar threshold used to distinguish
between type A and type B program $2,119,913
Auditee qualified as low-risk auditee? X yes no 9
CITY OF PASADENA, CALIFORNIA
Schedule of Findings and Questioned Costs
For the Year Ended June 30, 2025
SECTION II - FINANCIAL STATEMENT FINDINGS
No matters were reported.
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.
10
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2024
Finding: 2024-001 – Year-End Close and Financial Reporting Appropriate corrective actions were taken; this finding is considered resolved and is not repeated in the fiscal year ended June 30, 2025.
Finding: Finding 2024-002: Continuing Loan Compliance
Appropriate corrective actions were taken; this finding is considered resolved and is not repeated in the fiscal year ended June 30, 2025.
11
FISCAL YEAR JUNE 30, 2025
SINGLE AUDIT REPORT
Finance-Audit Committee Item 8 City
Council Item #
May 18, 2026
Department of Finance
Single Audit Report
• The Single Audit Act established uniform audit requirements for local gover
nments expending federal awards greater than $750,000 a year. • The Single Audit Report includes two auditor’s reports and three schedules:
> A
uditors’ Report on Internal Control Over Financial Reporting and on Com
pliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards > Independent Auditors’ Report on Compliance for Each Major Program and on Int
ernal Control Over Compliance, and Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance > Schedule of Expenditures of Federal Awards
> Schedule of Findings and Questioned Costs
> Schedule of Prior Year Findings and Questioned Costs
Single Audit Report – Requirements
Department of Finance
2
Single Audit Report
Auditors’ Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.
> No reportable instances of material weakness.
> No reportable instances of significant deficiency.
> No reportable instances of non-c
ompliance.
Single Audit Report - Compliance
Department of Finance
3
Single Audit Report
Independent Auditor’s Report on Compliance for Each Major Program and on Internal Control Over Compliance and Report on Schedule of Expenditures of Federal Award Required by the Uniform Guidance
> Unmodified (Clean) opinions on all major programs.
> Unmodified opinion on the Schedule of Expenditures of Federal Aw
ards.
> No noncompliance finding.
Single Audit Report
Department of Finance
4