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Agenda Report
June 8, 2026
TO: Honorable Mayor and City Council
FROM: Police Department
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS
WITH THE COUNTY OF LOS ANGELES FOR SUPPLEMENTAL LAW
ENFORCEMENT SERVICES FOR MAJOR EVENTS FOR A PERIOD OF
FIVE YEARS (2026-2031) IN AN AMOUNT NOT TO EXCEED
$5,000,000 AND NEW YEAR'S ACTIVITIES FOR A PERIOD OF FIVE YEARS (2026-2031) IN AN AMOUNT NOT TO EXCEED $10,500,000 RECOMMENDATION:
It is recommended that the City Council:
1. Find the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)(3), the "Common Sense" Exemption that CEQA only applies to projects that may have an effect on the environment;
2. Authorize the City Manager to enter into contracts with the County of Los Angeles for supplemental law enforcement services through the Los Angeles County Sheriffs Department for major events for a period of five years (July 1, 2026 - June 30, 2031) in an amount not to exceed $5,000,000; and New Year's activities for a period of five years (July 1, 2026 - June 30, 2031 ) in an amount not to exceed $10,500,000; and
3. Grant the proposed contract an exemption from competitive bidding and competitive selection pursuant to City Charter, Section 1002(H), and Pasadena Municipal Code, Section 4.08.049(A)(3), contracts with other government entities.
BACKGROUND:
In order to provide adequate law enforcement for Major Events and New Year's Activities within the City and at the Rose Bowl, it is necessary to supplement the City's police department with personnel and equipment provided by outside agencies.
MEETING OF.06/08/2026AGENDA ITEM NO..2
Los Angeles County Sheriff's Department Supplemental Service Contract June 8, 2026
As referred to herein, "Major Events" are defined as follows; Law Enforcement services at major events within the City refers to events with a large number of people in attendance, such as UCLA football games, international soccer matches, music concerts and music festivals.
As referred to herein, "New Year's" activities are defined as follows: Law Enforcement services related to the New Year's Tournament of Roses Parade and Rose Bowl football game.
The classification and approximate numbers of personnel provided by the Los Angeles County Sheriff's Department will be determined and mutually agreed upon, in writing, between LASD and City prior to each event. The hours of duty performed by LASD employees will be established and agreed upon in accordance with the requested services.
Services provided by LASD include the provision of supplemental traffic control and enforcement personnel, supervision, and management as indicated, as well as motor vehicles, and operational, technical, and clerical support as necessary. Staffing levels will be determined upon review of factors including but not limited to attendance levels; anticipated traffic flow; pre- and post-evident activities; mass transit availability; the availability of City personnel; and other factors that come to the attention of the Pasadena Police Department.
LASD provides comparable supplemental Law Enforcement personnel during these events when the police department cannot provide adequate staffing. This contract does not bind the city to payment for events that are postponed or canceled. It is for services rendered only.
Approval of the agreements will ensure adequate staffing for crowd control, traffic management, and emergency response during large events and New Year's activities.
If not approved, the City could face staffing shortages that may impact public safety and event operations. The agreements are in the City's best interest because they provide additional experienced law enforcement support, enhance operational readiness, and help protect public safety.
While the City of Pasadena prepares for hosting soccer and diving for the LA28 Olympics, at this time the contracts with the County of Los Angeles for supplemental law enforcement services do not include those events.
The Department requests City Council to authorize the City Manager to enter into a contract with the County of Los Angeles for supplemental law enforcement services through the Los Angeles County Sheriff's Department at major events, for a period of five years (July 1, 2026 - June 30, 2031) in an amount not to exceed $5,000,000 and New Year's activities for a period of five years (July 1, 2026 - June 30,2031) in an amount not to exceed $10,500,000.
Los Angeles County Sheriff's Department Supplemental Service Contract June 8, 2026
COUNCIL POLICY CONSIDERATION:
The proposed action is consistent with the City Council's Strategic Plan Goals to ensure public safety and maintain fiscal responsibility and stability.
ENVIRONMENTAL ANALYSIS:
The proposed action has been determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section15061 (b)(3), the "Common Sense" Exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Such is the case with the proposed contract authorization with the Los Angeles County Sheriffs Department for supplemental law enforcement services.
FISCAL IMPACT:
The costs for major events throughout the year will be charged against the budgets for the respective major events in the General Fund Billables Fund (105). All costs are fully recovered from event promoters. Funding for New Year's activities are budgeted annually in the New Year's Day Fund (106).
Respectfully submitted,
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EUGENE HARRIS/
Chief of Police /
/
Prepared by:
Oerek Locklin
Lieutenant
Approved by:
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MATtHEW't. HAWKESWORTH
Interim City Manager