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Agenda Report
July 13,2026
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Fire Department
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES)
AGREEMENT NO. A231012258-A2 AND AMEND THE FIRE
DEPARTMENT'S FISCAL YEAR 2027 ADOPTED OPERATING BUDGET
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RECOMMENDATION:
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It is recommended that the City Council:
1. Find that the proposed action herein is not a "project" subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning of Section 15378(b);
2. Authorize the City Manager to execute Amendment No. 2 to Agreement No.
A231012258 with the California Governor's Office of Emergency Services (Cal OES) for Regional Urban Search and Rescue (US&R) Response Training and Exercise Reimbursement to increase the total contract value from $247,200 to $324,450 and extend the period of performance through June 30, 2028;and
3. Amend the Fire Department's Fiscal Year (FY) 2027 Operating Budget as detailed in the following report by increasing revenues and appropriations by $77,250.
BACKGROUND:
The Fire Department recommends recognizing and appropriating $77,250 in the Fire Grants Fund (230) for the Regional US&R Task Force Four (RTF-4). The RTF-4 is a 30- member regional Urban Search & Rescue (US&R) team representing seven fire departments, trained and equipped to respond to large or complex incidents. The team operates under the California Master Mutual Aid System and includes eight functional elements: supervision, search, rescue, medical, planning, safety, hazmat, and equipment support. The Pasadena Fire Department administers Cal OES reimbursement for training-related costs including overtime, backfill, and travel—to i
MEETING OF.07/13/2026AGENDA ITEM NO..12
Authorization to Execute CalOES Agreement and Amend the Fire Department FY 2027 Operating Budget July 13, 2026
ensure participating agencies can maintain normal staffing levels while personnel attend required US&R training. This support preserves local emergency response capacity and ensures the region remains prepared for major incidents.
The Department has administered reimbursement funds for the region over the past two years. The Department will receive an additional $77,250 from Cal OES under the existing 2024 Agreement, increasing the current contract value from $247,200 to $324,450. The contract includes training dollars for RTF-4 to attend/host and complete their certified Regional Task Force Leader (RTFL), Regional Technical Search Specialist (RTSS), Plans Team Training (PTT), Heavy Equipment Rigging Specialist (HERS), and Safety Officer (SO) courses provided by California Specialized Training Institute (CSTI) or any mutually agreed upon US&R or other acceptable training/exercise that meets CSTI requirements/standards and is approved by Cal OES Contract Manager.
COUNCILPOLICYCONSIDE RATION:
The City Council's strategic planning goal of maintaining fiscal responsibility and stability and ensuring public safety will be advanced by implementing necessary budget amendments.
ENVIRONMENTAL ANALYSIS:
CEQA excludes, from environmental review, actions that are not "projects" as defined by CEQA Guidelines Section 21065 and within the meaning of Section 15378(b). Sections 21065 and 15378(b) define a project as an action which may cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. Section 15378 excludes from the definition of "project" government fiscal activities that do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. The actions proposed herein, amending the Fire Department's FY 2027 Operating Budget, are governmental fiscal activities that do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment, and therefore is not a "project" as defined by CEQA. Since the action is not a project subject to CEQA, no environmental document is required.
Authorization to Execute CalOES Agreement and Amend the Fire Department FY 2027 Operating Budget July 13, 2026
FISCAL IMPACT:
Approval of the proposed budget amendment will increase the FY 2027 total authorized operating appropriations in the Fire Department's Fire Grants Fund (230) by $77,250.
This increase will be fully offset by reimbursement revenue received from Cal OES under Agreement No. A231012258-A2. There is no fiscal impact to the General Fund resulting from this action.
Respectfully submitted,
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CHAD AUGUSTIN
Fire Chief
Fire Department
Prepared by:
Concurred by:
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Stephanie Chang
Management Analyst V
Fire Department
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^IN SCHNAIDER
Director
Department of Finance
Approved by:
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ATTtkMATTHEW & HAWKESWORTH
Interim City Manager
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