Department of Public Works
City Council
August 24, 2026
Item # 13
UPDATE REGARDING THE PROGRESS OF
THE CENTRAL LIBRARY SEISMIC RETROFIT
AND RENOVATIONS PROJECT
Department of Public Works
Presentation Overview
• Project Background
• Construction Progress and
Schedule
• Local Workforce & Economic
Impact
• Mayor’s Technical Oversight
Committee
• Project Budget and Financial
Status
• Next Steps
• Recommendation
2 Department of Public Works
Project Background
3 • July 21, 2025 - Council authorized CMAR Phases 1/1A ($8.65 million); those phases are complete
• March 2, 2026 - Council authorized the Phase 2 GMP
(approximately $186 million); Notice to Proceed was
issued March 23
Department of Public Works
Construction Progress and Schedule
Major Milestones Completed
• Major selective demolition activities
• Hazardous materials abatement
• Protection and storage of historic architectural
finishes
• Guaranteed Maximum Price (GMP) developed
Major Milestones Underway
• Structural demolition and foundation preparation
• Temporary structural shoring
• Structural retrofit activities with ongoing materials testing and special inspections
• Procurement of remaining trade packages
4 Department of Public Works
Construction Progress and Schedule
5 Project Schedule Summary
Milestone Start Finish
Phase 2 Notice to Proceed March 23,
2026 -
Structural Work March 2026 July 2027
Mechanical, Electrical, and Plumbing (MEP) December
2026 October 2027
Interior Finishes May 2027 June 2028
Site Work and Landscaping September
2027 April 2028
Commissioning and Closeout October 2027 August 2028
Substantial Completion — August 31,
2028
*Aligned with the Council-approved baseline schedule.
Department of Public Works
6 Shotcrete application during structural retrofit of the historic masonry walls Construction Progress and Schedule
Department of Public Works
Department of Public Works
Construction Progress and Schedule
7 Reinforcing steel installed for the new
shotcrete shear-wall foundation
Exterior scaffolding and temporary
construction elevator supporting structural
repairs and historic-facade restoration
Department of Public Works
Local Workforce and Economic Impact
Local Economic Impact and Workforce Plan
• PCL continues implementation, emphasizing local hiring, Pasadena-based subcontractors and suppliers, apprenticeships, and workforce development partnerships
• Ongoing outreach to Pasadena City College, Flintridge Center, the Pasadena Chamber of Commerce, and local workforce partners • RKM Construction Services retained for workforce monitoring, compliance oversight, and community outreach, including weekly workforce development meetings held in Pasadena
> 21 weekly meetings held to date, engaging 90+ unique participants (typically 15–25 attendees)
> Weekly meetings originated from an apprenticeship orientation that attracted 60+ prospective workers
• Workforce presentations delivered to Impact Drug and Alcohol Treatment Center and graduating students at John Muir High School 8 Department of Public Works
Local Workforce and Economic Impact
9 April 10 ACE Mentor Program presentation and site tour April 22 Pasadena High School Career Day
April 29 Pasadena City College Spring Job Fair
June 18 Subcontractor local economic-impact orientation June 25 Central Library Job Fair - 100+ job seekers; 12 trade partners Completed Outreach Activities
Department of Public Works
10 Reporting Tiers
• Tier 1 – Pasadena: Workers,
subcontractors, and suppliers
located within the City of
Pasadena
• Tier 2 – Foothill Workforce
Development Board service
area; includes all Tier 1
activity
• Tier 3 – Area within
approximately 10-mile radius
of City Hall, including all Tier 1
and Tier 2 activity
Local Workforce and Economic Impact
Department of Public Works
Department of Public Works
11 Goal Measures
• Contractual Local Economic Impact Requirement: At least 10 percent of direct construction costs must be directed to qualifying local workforce, trade partners, subcontractors, and suppliers.
Direct construction costs exclude insurance, bonds, and PCL’s fee • Qualifying Local Workforce: Tier 2 craftworkers and qualifying professional-services and project-management personnel who meet the Plan’s local criteria. PCL executive staff are excluded • Aspirational Craftworker Participation Measure: The project seeks to have a minimum of 10 percent of total craft hours performed by workers residing within the cumulative Tier 3 area. This is an aspirational workforce measure based on hours and is separate from the contractual economic-impact requirement, which is based on dollars
Local Workforce and Economic Impact
Department of Public Works
Department of Public Works
12 Contractual Local Economic Impact Requirement
Category Spend / %
Tier 1 – Pasadena Craft Workforce $186,235 | 1.85%
Local trade partners/subcontractors $220,625 | 2.19%
Local supplies/materials $147,560 | 1.46%
Subtotal – Local Participation $554,420 | 5.49%
Professional-services workers* $23,969 | 0.24%
PCL on-site project-management staff* $440,676 | 4.37%
Subtotal – Professional/Management* $464,645 | 4.60%
Total Local Economic Impact $1,019,065 | 10.10%
Direct construction costs (not including insurance, bonds, & fees) $10,090,927 Reporting cutoff June 30, 2026
Local Workforce and Economic Impact
Department of Public Works
* Reported separately as broader economic impact and not as Tier 1 Pasadena craft workforce participation
Department of Public Works
13 Aspirational Craftworker Participation Measure
Local Workforce and Economic Impact
Department of Public Works
Cumulative Geographic Tier Workers Craft Hours % of
Hours
Wages &
Benefits
% of Wages
& Benefits
Tier 1 – Pasadena 7 2,250 4.28% $186,235 4.52%
Tier 2 – Foothill (includes Tier 1) 8 2,491 4.74% $197,653 4.80% Tier 3 – 10-mile radius
(includes Tiers 1 and 2) 34 8,670.5 16.50% $673,824 16.36% Denominators through June 30, 2026: 52,555.36 total project craft hours; $4,119,537.79 total project craftworker wages and benefits.
Tiers are cumulative: Tier 2 includes Tier 1; Tier 3 includes Tiers 1 and 2. Do not add rows.
Tier 3 is used for the aspirational craftworker participation measure.
Department of Public Works
Local Workforce and Economic Impact
14 Phase 2 Construction – Tier 1: Pasadena Craftworker Hours
Department of Public Works
Local Workforce and Economic Impact
15 Local Contract Pipeline: Not Yet Performed or Billed Pipeline Status Included Packages / Scopes Identified Value Executed or committed
contracts
ACCO HVAC ($12.49M); fire sprinklers ($1.73M); trailer
cleaning ($25K); water supply ($5K)
$14.25M
Confirmed subtier
contract
HVAC controls — Sunbelt Controls $1.10M
In negotiation or
anticipated
Fire alarm; theater curtains; window shades; demo hauling $570K Total identified local
pipeline
Executed, confirmed, and anticipated commitments
$15.92M
Additional rebid
opportunities
Doors, frames and hardware; flooring Not included above REPORTING TREATMENT | Excluded from the $1.02M achieved through June 30, 2026; recognized as qualifying work is performed and paid.
Department of Public Works
Mayor’s Technical Oversight Committee
• TOC continues to provide independent technical
oversight throughout construction
> Topics Presented to the Committee
Phase 2 mobilization and construction sequencing
Hazardous materials abatement and selective demolition Structural observations and engineering evaluations resulting from field discoveries
Historic preservation and protection of character-defining features Procurement status of major trade packages and construction schedule tracking
Budget status, contingency management, and local workforce participation
Materials testing, special inspections, quality assurance, and overall project safety performance
16 Department of Public Works
17 • Overall GMP of
approximately $186 million
remains within budget
• Open-book monthly cost
review continues; two
change orders total
$714,543 (0.43%)
• Measure PL drawdowns
through June 30 total
$11,743,428
Project Budget and Financial Status
Department of Public Works
Department of Public Works
Project Budget and Financial Status
18 Project Budget Summary - June 30, 2026
Category Amount
Total Base Construction Contract (Phases 1/1A & 2) $164,945,066 Approved Change Orders (CO Nos. 1 & 2) $714,543
Current Construction Contract Value $165,659,609
Total Owner Contingency for Project $16,833,112
Owner Contingency Utilized to Date $714,543
Remaining Owner Contingency (95.8%) $16,118,569
Total CMAR Contingency (Shared) $4,798,629
CMAR Contingency Utilized to Date $0
Remaining CMAR Contingency (100%) $4,798,629
Measure PL Bond Drawdowns Through June 30 $11,743,428
Department of Public Works
Next Steps
• Construction activities over the coming
months will continue to focus on:
> Structural strengthening of the building
> Procurement and installation of major
building systems
> Roof restoration efforts
> Preparation for subsequent phases of
interior renovation
• Ongoing reporting:
> Monthly updates to the Mayor’s TOC
> Quarterly informational reports to
EDTech
> Semi-annual informational reports to
the City Council
19 Department of Public Works
Recommendation
20 For Item No. XX, It is recommended that the City
Council:
1. Receive an informational update regarding the
progress of the Central Library Seismic Retrofit and
Renovations Project.
• This is an informational item only. No Council action is required.
Department of Public Works
21 For more information about the
Central Library Seismic Retrofit and Renovations Project refer to:
https://www.cityofpasadena.net/library/
Questions
Department of Public Works