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Agenda Report
September 15, 2026
i
TO: Honorable Mayor and City Council
FROM: Water and Power Department
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH AMERICAN PIPELINE SERVICES TO FURNISH LABOR AND
MATERIALS FOR THE INSTALLATION OF DUCTILE IRON WATER
MAINS IN VILLA STREET AND COLORADO BOULEVARD FOR AN
AMOUNT NOT-TO-EXCEED $3,871,586!
j
1 RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed project is statutorily and categorically exempt from environmental review under the California Environmental Quality Act ("CEQA") pursuant to Public Resource Code Section 21080.21 and State CEQA Guidelines Sections 15301 and 15302, and there are no features that distinguish the project from others in the exempt classes, and therefore, there are no unusual circumstances, and no other exception to the exemption applies; and
2. Award contract to lowest and best bid, dated July 21, 2026, submitted by American Pipeline Services in response to the bid specifications for Installation of Ductile Iron Water Mains in Villa Street and Colorado Boulevard, and authorize the City Manager to enter into a contract for a term of 14 months for an amount not-to-exceed $3,871,586, which includes the base contract amount of $3,51 9,623 and a contingency of $351,963 to provide for any necessary change orders.
BACKGROUND:
Pasadena Water and Power Department ("PWP") regularly installs water mains to replace aging pipelines and to improve system reliability and water quality. PWP uses both in-house staff and contractors to perform the installation of mainlines, modify the water distribution system for new developments, and provide regular maintenance and repairs to ruptured pipelines. In addition to replacing older mains, maintenance on the distribution system is critical for prolonging the life of the existing mains. As staff resources are increasingly deployed for maintenance of the water system to prolong the life of older pipes and quickly respond to failures, the use of contractors for mainline replacement allows for continued effective management of the mainline replacement program.
MEETING OF09/15/2026AGENDA ITEM NO..3
Authorize Contract with American Pipeline Services for the Installation of Ductile Iron Water Mains September 15, 2026
This project wilt replace aging water main pipelines under Villa Street and Colorado Boulevard. The existing water main under Villa Street consists of 8-inch cast iron pipe installed in 1923 and 12-inch cast iron pipe installed in 1927. The existing water main under Colorado Boulevard consists of8-inch cast iron pipe installed in 1921 and 1940.
The Villa Street and Colorado Boulevard Water Main Project will replace approximately 4,704 feet of this existing water main with new 12-inch ductile iron pipe: approximately 3,450 feet under Villa Street, from Hill Avenue to Palo Verde Avenue, and approximately 1,254 feet under Colorado Boulevard, from Patrician Way to Melrose Avenue.
Attachment A shows the map with the boundaries of the project. The new water main will continue to meet the required water pressure, velocity, and fire flow criteria, and enhance the reliability of the distribution system. Work under Villa Street is expected to commence in October 2026 and be completed by April 2027. Work under Colorado Boulevard will not commence until Villa Street is 100% complete and is expected to commence in May 2027 and be completed by July 2027, for an overall project completion date of July 2027.
A mandatory pre-bid meeting was held on July 7, 2026, to review the project scope, specifications, and bid requirements, and to provide contractors an opportunity to ask questions. Eleven contractors attended the mandatory pre-bid meeting.
On June 29, 2026, a Notice Inviting Bids for the Specifications, Project ID 2026-IFB-LM- 0221, was posted on OpenGov. The posting generated notices to all vendors who have previously registered with the City for this particular commodity class. A total of 63 vendors downloaded the Specifications, none of which were local. A total of nine bids were received by the bid opening date, with none received from local contractors.
The results of the bids were as follows:
# Bidders
1 | American Pipeline Services, Monrovia, CA
2 I CEM Construction, Montebello, CA
3 i Crosby Plumbing Inc., Altadena, CA
4 j Dominguez General Engineering, Inc, Pomona,
CA
5 i Cedro Construction, Inc., Santa Paula, CA
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r-:'6
7 I 8
9 Williams Pipeline Contractors Inc., Mission Hills,
CA
._.].„__,- -.. . . , . . „ . ...,^...-..^_ _........_—
I Mike Bubalo Construction Co., Inc., Baldwin
Park, CA
J. A. Salazar Construction and Supply Corp., La
; Habra, CA
I Big Ben Engineering, Irvine, CA
Engineer's Estimate
Total Bid
$3,519,623.00
$4,196,370.00 !
$4,330,153.00
$4,421,708.00
$4,563,566.00 I
$4,813,300.00
$4,999,984.00 ]
$5,305,310.00 |
-r—
-i-
f
$5,376,864.00
$3,500,000.00
Authorize Contract with American Pipeline Services for the Installation of Ductile Iron Water Mains September 15, 2026
American Pipeline Services was the lowest responsive and responsible bidder that complied with the Specifications requirements and holds the required valid California State Contractors License Classification "A".
The City has had no prior contracts with American Pipeline Services.
The proposed contract complies with Competitive Bidding and Purchasing Ordinance P.M.C. 4.08 and the rules and regulations promulgated thereunder. The project was bid as a prevailing wage project, and workers employed by the contractor will be paid the general prevailing rate of per diem wages as determined by the California Department of Industrial Relations. The project will meet the requirements of prevailing wage taw under California Labor Code Sections 1720 through 1861 and Title 8 of the California Code of Regulations.
The lowest responsive bid of $3,519,623 is consistent with the Engineer's Estimate of $3,500,000.
It is recommended that the City Council authorize the City Manager to enter into a contract with American Pipeline Services in the amount of $3,871 ,586 through January 7, 2028, or when the work is complete, whichever comes first, which includes the base amount of $3,519,623 and a contingency of $351 ,963 for any necessary change orders.
COUNCIL POLICY CONSIDERATION:
This project is consistent with the City Council's Strategic Planning Goals to improve, maintain, and enhance public facilities and infrastructure; and to ensure public safety. It is consistent with the Water System and Resources Plan for the replacement of aging water distribution mains and the establishment of reliable infrastructure to protect the public and minimize disruption of the City's water system.
ENVIRONMENTAL ANALYSIS:
The project is statutority exempt from CEQA pursuant to Public Resource Code Section 21080.21 and categorically exempt from CEQA pursuant to State CEQA Guidelines Sections 15301 (Class 1, Existing Facilities) and 15302 (Class 2, Replacement or Reconstruction), and there are no features that distinguish the project from others in the exempt classes, and therefore, there are no unusual circumstances, and no other exception to the exemption applies. Section 21080.21 exempts from environmental review any project of less than one mile in length within a public street or highway or any other public right-of-way for the installation of a new pipeline or the maintenance, repair, restoration, reconditioning, relocation, replacement, removal, or demolition of an existing pipeline. Class 1 exempts from environmental review "the operation, repair, maintenance, permitting, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use." Class 2 exempts the replacement and/or reconstruction of existing structures and facilities where the new structure will be located on the same site and will have substantially the same purpose and capacity. The proposed contract will Authorize Contract with American Pipeline Services for the Installation of Ductile Iron Water Mains September 15, 2026
provide for the repair and/or replacement of existing water mains. The Villa Street segment (approximately 3,450 feet) and the Colorado Boulevard segment (approximately 1,254 feet) are each less than one mile in length and the project will not result in an expansion of use or capacity and following the project, the water mains will have the same purpose and capacity as the current mains.
FISCAL IMPACT:
The total cost of this contract, including contingency, is $3,871,586. Funding for this action will be addressed by the utilization of the Water Distribution Mains (01080) Capital Improvement Plan budget. It is anticipated that $3,179,126 will be expended in Fiscal Year ("FY") 2027, and $340,497 will be expended in FY 2028. There is no impact to the General Fund.
The following table represents a project summary.
! Base Bid
I Contract Contingency
Total Fiscal Impact
$3,519,623.00
$351,9630o1
$3,871,586.00
Prepared by:
Respectfully submitted,
DAVID M. REYES
General Manager
Water and Power Department
for
Stacie N. Takeguchi
Chief Assistant General Manager
Water and Power Department
Approved by:
^n^-
MATTlHEW £/HAWKESWORTH
Interim City Manager
Attachment A - Project Boundary Map