AGENDA
MUNICIPAL SERVICES COMMITTEE
SPECIAL MEETING NOTICE
OCTOBER 7, 2026
PUBLIC MEETING 5:00 P.M
MEMBERS
Justin Jones, Chair, District 3
Rick Cole, Councilmember, District 2
Tyron Hampton, Councilmember, District 1
Jason Lyon, Councilmember, District 7
STAFF
David Reyes, General Manager
Lisa Hosey, Assistant City Attorney
Tamer Sabha, Recording Secretary
MISSION STATEMENT
The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent
with our history, culture and unique character.
In compliance with the Americans with Disabilities Act of 1990, Assistive Listening Devices are available from the City Clerk’s Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device.
Language translation services are available for this meeting by calling (626) 744-4124 at least 24 hours in advance.
Habrá servicio de interpretación disponible para éstas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
Items on the agenda may not be called in order listed.
Agendas and supporting documents are available on the Internet at http://ww5.cityofpasadena.net/commissions/city-council-municipal-services-committee/ Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet will be posted online and listed as: “Supplemental Agenda Material Received after the Posting of the agenda”.
AMENDED
PUBLIC COMMENT AT THE MUNICIPAL SERVICES COMMITTEE SPECIAL MEETING FOR OCTOBER 7, 2026, AT 5:00 P.M. WILL BE ACCEPTED INPERSON AND BY VIDEOCONFERENCE/TELECONFERENCE.
Link to City Meeting Policy:
cityofpasadena.net/CityCouncilMeetingPolicy
TO VIEW A LIVE STREAM OF THE MEETING:
http://pasadena.granicus.com/MediaPlayer.php?publish_id=181 AND
WWW.PASADENAMEDIA.ORG
In order to facilitate public participation at meetings the City will accept public comment in the following manner:
1. Whether participating in-person or virtually at the meeting, members of the public may provide public comment by submitting a speaker card prior to the start of public comment on that item, at the following webpage:
www.cityofpasadena.net/commissions/public-comment/
If a public comment speaker wishes to speak on more than one agenda item, please indicate which items on the online form (multiple item speakers will be handled according to the process posted on the agenda and as specified in the City meeting policy). Public comments are limited to 3 minutes each, and the Chair and Committee may limit this time if reasonable under the circumstances.
2. In-person Meeting Participation: Complete an online speaker card at the following website: www.cityofpasadena.net/commissions/public-comment/ After submitting a public speaker card, members of the public may attend the meeting in-person by coming to the Pasadena City Council Chamber, Room S249 at City Hall at the date and start-time of the posted meeting.
Virtual Meeting Participation: For virtual participants, you may attend by connecting to the meeting using a computer, other electronic device, or by telephone. Please review the agenda to identify the published start time for the meeting and connect to the meeting just prior to, or at the start of the meeting.
To participate in public comment for an item and to be recognized to speak, it is required that the speaker login to the meeting using the same name or telephone number used on the Speaker Card form. This will allow City staff to locate and promote the speaker into the meeting when it is time for their public comment.
Participants’ phone calls to the Committee meeting will be recorded as part of the Committee meeting. By staying on the line and making public comment during the Committee meeting by phone, you are agreeing to have your phone call recorded. Following is the connectivity information for virtual participation:
Computer or electronic devices, join the meeting at: cityofpasadena.net/cczoom Telephone only dial-in: 1-669-900-6833, Meeting ID: 161 482 446
3. Speaker Card Help Line: If a public comment speaker needs assistance in completing a speaker card, please call the City Clerk’s Office at: (626) 744-4124. The help line will open 30 minutes prior to the posted start time of the meeting.
4. Members of the public may submit correspondence of any length prior to the start of the meeting, at the following email address:
[email protected]
Correspondence will be forwarded to the Committee prior to the start of the meeting, posted online, and made part of the legislative record for the item.
LIVESTREAM WITH CAPTIONING IS AVAILABLE AT WWW.PASADENAMEDIA.ORG, AND ALSO AT WWW.CITYOFPASADENA.NET/COMMISSIONS/AGENDAS,
IF YOU NEED A REASONABLE MODIFICATION OR ACCOMMODATION PURSUANT TO THE
AMERICANS WITH DISABILITIES ACT
BECAUSE YOU ARE UNABLE TO PARTICIPATE ELECTRONICALLY AS SET FORTH ABOVE, CONTACT THE CITY CLERK’S OFFICE
AS SOON AS POSSIBLE AT (626) 744-4124 OR [email protected].
CITY OF PASADENA
SPECIAL MEETING OF
THE MUNICIPAL SERVICES COMMITTEE
OCTOBER 7, 2026
PUBLIC MEETING: 5:00 PM
PASADENA CITY HALL, COUNCIL CHAMBER
100 NORTH GARFIELD AVENUE, ROOM S249
NOTICE IS HEREBY GIVEN that the special meeting of the Municipal Services Committee will be held on Tuesday, October 7, 2026, at 5:00 p.m., to discuss matters on the attached agenda.
Justin Jones, Chair
Municipal Services Committee
I HEREBY CERTIFY that this agenda in its entirety, was posted on the Internet at https://www.cityofpasadena.net/commissions/city-council-municipal-services-committee/ and on the Council Chamber Bulletin Board, Room S249, and the Bulletin Board in the rotunda area; City Hall, 100 North Garfield Avenue, this October 6, 2026, by 1:00 p.m. and that copies hereof were faxed, emailed or delivered to each member of the City Council and to each local newspaper of general circulation, radio or television station requesting notice in writing, all of which recipients are identified on the distribution herein below.
Susana Castro
DISTRIBUTION:
MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opinion Colorado Boulevard In compliance with the Americans with Disabilities Act of 1990, listening assistive devices are available from the City Clerk's Office with a 24-hour advance notice.
Please call (626) 744-4124 to request use of a listening device. Language translation services may be requested with 24-hour advance notice.
Habra servicio de interpretacion disponible para estas juntas llamando al (626) 744-4124 por lo menos con 24 horas de anticipación.
SPECIAL MEETING AGENDA
MUNICIPAL SERVICES COMMITTEE
OCTOBER 7, 2026
Public Meeting: 5:00 P.M.
Council Chamber, Pasadena
City Hall 100 North Garfield Avenue, Room S249
The Municipal Services Committee may take action within its authority on any item listed on this agenda as it deems appropriate following consideration and discussion of the matter.
APPROVAL OF MINUTES
September 22, 2026 (Regular Meeting)
NEW BUSINESS/ACTION ITEMS
1. REVISE THE MUNICIPAL SERVICES COMMITTEE’S REGULAR MEETING TO THE 1ST AND 3RD WEDNESDAYS AT 5:00 P.M. IN THE CITY COUNCIL CHAMBER, ROOM S249, EFFECTIVE OCTOBER 21, 2026, IN ACCORDANCE WITH PASADENA MUNICIPAL CODE SECTION 2.05.200 (C)
2. PARKING DIVISION BODY-WORN CAMERA POLICY
3. REFUSE TRUCK CAMERA POLICY PRESENTATION
PUBLIC MEETING - 5:00 P.M.
ROLL CALL
PUBLIC COMMENT - LIMITED TO ITEMS ON THIS SPECIAL MEETING
AGENDA AND WILL BE HEARD AT THE TIME THE ITEM IS CONSIDERED
ADJOURN
INFORMATIONAL ONLY
Information only items contain no staff recommendations. The committee may, however, take action within its authority relating to informational items on the agenda as it deems appropriate following consideration and discussion of the matter.
AMENDED
01 09/22/2026
CITY OF PASADENA
MUNICIPAL SERVICES COMMITTEE MINUTES
PASADENA CITY HALL
100 NORTH GARFIELD AVENUE
CITY HALL COUNCIL CHAMBER – S249
SEPTEMBER 22, 2026 MEETING
OPENING Chair Jones called the special meeting of the Municipal Services Committee to order at 5:11 p.m.
ROLL CALL:
Staff:
Councilmember Justin Jones, Chair
Councilmember Tyron Hampton
Councilmember Rick Cole
Councilmember Jason Lyon
Greg de Vinck, Director of Public Works
Joaquin Siques, Director of Transportation
Chad Augustin, Fire Chief
Nallely Procopio, Emergency Services Manager
Varoojan Avedjian, Assistant General Manager of Water and Power Kelly Nguyen, Assistant General Manager of Water and Power Stacie Takeguchi, Assistant General Manager of Water and Power Kellee O’Rourke, Public Relations and Marketing Manager Kimberly Huynh, Principal Electrical Engineer
David Reyes, General Manager of Water and Power
Lisa Hosey, Assistant City Attorney
Tamer Sabha, Recording Secretary
PUBLIC COMMENT No one appeared for public comment on matters not on the agenda.
APPROVAL OF MINUTES It was moved by Councilmember Lyon, seconded by Councilmember Hampton, to approve the minutes of August 25, 2026 and September 8, 2026 (cancelled meeting) as submitted. (Motion unanimously approved) (Absent: None)
INFORMATION ONLY UPDATE ON THE NORTH HOLLYWOOD TO PASADENA BUS
RAPID TRANSIT (BRT) PROJECT
Joaquin Siques, Transportation Director, provided introductory remarks on the item and Matt Evans and Kenyan Price, representatives from Metro, presented a PowerPoint presentation on the item, providing information on construction/schedule update, construction outreach, and Metro’s Eat Shop Play program to support local businesses during construction, with all responding to questions.
P.A. Brown, Pasadena resident, advocated for the City to integrate the Pasadena Rapid Transportation Project with the City’s transit signal priority project.
Humaira, Pasadena resident, expressed support for Pasadena’s public transit system and advocated for the City to promote public transportation through creative campaigns and advertising. 02 09/22/2026
Councilmember Lyon inquired whether the ongoing litigation concerning a dedicated bus lane in Burbank would affect the overall project schedule. Mr. Evans reported that while litigation is ongoing, Metro has reached an agreement with the City to implement civil improvements necessary for the bus stations, and noted that the line is expected to open as planned, regardless of whether it is in a dedicated lane in Burbank.
Councilmember Jones expressed concerns regarding insufficient notice of construction delays for local businesses and requested that Metro provide prompt communication related to delays that the City can distribute to the community for public awareness.
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
EL NINO PREPARATION EFFORTS
David Reyes, General Manager of Water and Power, provided introductory remarks on the item, noting that the Governor has recently declared a preemptive state of emergency ahead of potentially strong winter storms. Nallely Procopio, Emergency Services Manager, presented a PowerPoint presentation with information on community preparedness workshops, collaboration with regional partners on preparation efforts, and communication alerts. Greg de Vinck, Public Works Director, provided a brief overview of the City’s public works service capacity, after-hours coverage, citywide coordination with other departments, and public safety priorities. Varoojan Avedian, Stacie Takeguchi, and Kelly Nguyen, Assistant General Managers of Water and Power, provided a brief overview of the City’s protecting water and power facilities, delivery of utility services during emergencies, and being proactive in situations of extreme wind and rain. Kellee O’Rourke, Public Relations and Marketing Manager, provided information on internal and external communications methods and public outreach during emergencies.
Fire Chief Chad Augustin provided information on the Pasadena Fire Department’s emergency response related to the Eaton Fire, and responded to questions.
Councilmember Lyon expressed concerns regarding the lack of formal protocol for the City Council and their role during natural disasters emergency response. He requested that City staff establish a protocol outlining City staff’s interaction with the City Council offices and City Councilmembers’ roles in relaying information to their residents.
In response to Councilmember Lyon’s inquiry regarding evacuation actions for residents, Emergency Services Manager Procopio reported that residents can access the evacuation zone map online and through the City’s emergency preparedness app, and that evacuation zone education for residents is being incorporated into the City’s Prepared Pasadena community education campaign.
Recording Secretary Sabha reported that one letter of correspondence was received by the City Clerk’s Office, distributed to the committee, posted online, and made part of the public record for this item. 03 09/22/2026
Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed.
MUNICIPAL SOLAR PROGRAM IMPLEMENTATION AND
BALCONY SOLAR UPDATE
General Manager Reyes provided introductory comments on the item and reaffirmed the City’s commitment to achieving 20 megawatts of municipal solar and Kimberly Huynh, Principal Electrical Engineer, presented a PowerPoint presentation on the municipal solar program, confirmed expansion from the original 5‑site pilot to 27 sites based on GIS analysis, shading review, and asset feasibility, and provided information on the site categories and configurations, with both responding to questions.
Councilmember Lyon thanked City staff for their efforts to balance the City’s priorities of solar power expansion and tree canopy preservation.
He encouraged City staff to bring forward to the City Council any needed policy clarifications/changes regarding configuration of the municipal solar implementation and the City’s tree canopy.
The following individuals provided comments related to advocating for the City to expand municipal solar in the City; spoke on trees and climate advocacy, advocated to allow design firms to propose tree preserving solutions related to RFP’s, and providing comments on the matter:
P.A. Brown, Pasadena resident
Sam Berndt, representing Pasadena 100
Cynthia Cannady, representing Pasadena 100
Lauren Seigel, Pasadena resident
Councilmember Cole expressed concerns that well-intended plans may face setbacks and proposed a motion requesting City staff to return with redundancy of 10% of planning for 22 megawatts of municipal solar, with a recognition that would provide delivery cushion; and opposition to solar reductions at Washington Park to preserve the palm trees and noted that palm trees are not true shade trees and pose risks in wind and fire events.
Councilmember Lyon expressed concerns with adding new tasks for City staff and emphasized that significant redundancy is already built into the 20-megawatt plan, while agreeing with Councilmember Cole’s statements regarding palm trees.
Motion: Following discussion, Councilmember Cole motioned to ask staff to return to the Committee with plans for redundancy of ten percent with a plan of twenty two megawatts of solar with a recognition that would provide a cushion for some of the projects that may or may not meet the deadline. (Following discussion, Councilmember withdrew his motion)
Due to time constraints the Committee unanimously agreed to defer the balcony solar update portion of the presentation to the next Committee meeting.
04 09/22/2026
Motion: Following further discussion, it was moved by Councilmember Cole, seconded by Councilmember Hampton, to direct City staff to reexamine the Washington Park design to add solar canopy coverage over the area occupied by palm trees as part of design‑build evaluations. (Motion unanimously approved) (Absent: None) RECEIVE ANNUAL REPORTS FOR FISCAL YEAR JULY 2025
THROUGH JUNE 2026 AND WORK PLANS FOR FISCAL YEAR
2026-2027 FOR:
a. DESIGN COMMISSION
b. HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE
c. HISTORIC PRESERVATION COMMISSION
d. HUMAN SERVICES COMMISSION
e. LIBRARY COMMISSION
f. PLANNING COMMISSION
Councilmember Cole expressed concerns that recent reports and updates from City commissions mostly summarize presentations the commissions heard rather than vetting policies, programs, and projects, and providing recommendations to the City Council. He advocated for training City Commissioners on how to be effective and revitalize the advisory role of commissions.
On the order of the Chair, by consensus of the Committee, the information was received and filed.
ADJOURNMENT On the order of the Chair, the meeting of the Municipal Services Committee was adjourned at 7:35 p.m.
_____________________________
Councilmember Justin Jones, Chair
Municipal Services Committee
ATTEST:
____________________
Christine Soo
Recording Secretary
ITEM #2
DATE: October 7, 2026
TO: Municipal Services Committee
FROM: Joaquin T. Siques, Director of Transportation
SUBJECT: Parking Division Body Worn Camera Policy
Background
During the City’s budget process in June of 2026, community members and City Council members expressed concerns about an item in the budget that set aside funds for a Body Worn Camera (BWC) program for City Parking staff. Staff committed to bring a Department of Transportation BWC policy for consideration to the Municipal Services Committee prior to beginning any procurement process for equipment.
Parking Enforcement Representatives (PERs) regularly interact with the public in situations that may become confrontational. While the Parking Enforcement team receive conflict de-escalation training that does assist with managing some situations, the visibility of BWC technology can further and more effectively mitigate escalation and provide objective documentation of encounters.
The attached proposed Department of Transportation BWC Policy establishes a clear framework for use and management of these devices and aligns with the City’s Code of Conduct requirements that staff perform their duties with impartiality and professionalism. Implementation of BWCs is expected to improve transparency and enhance community trust in parking enforcement operations. The program will also support improved safety conditions for PERs and members of the public.
Proposed DOT Body Worn Camera Policy
The attached Department of Transportation BWC Policy contains details about the proposed program. It specifies that cameras are intended to increase officer safety, assist in preventing and investigating complaints, support training and performance feedback, and document responses to calls for service. BWCs are not intended for routine surveillance or continuous monitoring, and the policy identifies when activation of BWC is appropriate or required, including:
• A BWC shall only be used for official Parking Division business.
Parking Division Body Worn Camera Policy
October 7, 2026
• A BWC shall be activated at the start of any contact with the public. • A BWC shall be activated prior to exiting the City vehicle whenever a PER staff member is impounding a vehicle.
Private citizens in public spaces do not have a reasonable expectation of privacy during interactions with uniformed City personnel, and staff are therefore not required to provide notice of recording, though they may do so to help de-escalate conflict. As part of the BWC implementation program, a training program will be developed specific to the vendor selected during the procurement process. The training will include a review of the Department of Transportation BWC Policy. No staff shall operate BWC equipment or access BWC data without first completing the department-approved training.
Staff may not personally retain, duplicate, or distribute recordings outside authorized purposes and personal BWC devices may not be used in the performance of official duties. Only City issued BWC will be permitted for use.
The Parking Manager or designee is responsible for proper data transfer and retention of BWC recordings. All recordings are stored in a secure, password-protected system with audit capability for a period of one year, pursuant to Government Code § 34090.6.
Recordings may be reviewed for device testing, incident report preparation, complaint investigation, courtroom preparation, lawful process, or training. Routine performance evaluations using BWC footage are prohibited unless tied to a specific complaint or incident.
Access to BWC recordings is restricted to authorized City personnel for official duties such as parking enforcement, citation review, and program administration. Consistent with the Pasadena Parking Division BWC Policy, all data access is logged, and audit trails are maintained to document when data was viewed, by whom, and for what authorized purpose. Disclosure of BWC data to external entities is prohibited unless required by law, supported by a valid court order, or otherwise expressly authorized under the City’s policy.
This governance framework ensures compliance with state privacy requirements, protects sensitive information, and supports transparent, responsible use of the BWC system.
Parking Division Body Worn Camera Policy
October 7, 2026
Discussion with Labor Bargaining Units
City Transportation and Human Resources staff met with representatives from the Laborers International Union of North America (LiUNA) to review and discuss the proposed DOT BWC Policy. LiUNA’s representatives and Parking Enforcement Representative staff provided input and are in support of the policy.
Prepared by: Approved by:
Jon Hamblen Joaquin T. Siques
Parking Manager Director of Transportation
Attachment A: Pasadena DOT Parking Division Body Worn Camera Policy Body Worn Camera (BWC) Policy – August 27, 2026 Page 1
Pasadena Department of Transportation
Parking Division
Policy Manual
August 27, 2026
Body Worn Cameras (BWC)
1. PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the use of Body Worn Cameras (BWC) by Parking Division personnel, emphasizing the role of the BWC as a safety measure.
It is the policy of the Pasadena Department of Transportation to equip parking enforcement personnel with BWCs. The cameras are intended to:
● Increase officer safety by mitigating potentially confrontational interactions with members of the public through the presence of the BWC.
● Prevent and investigate complaints made against Parking Enforcement Representatives (PERs) during their duties
● Serve in training and performance feedback – ensuring the professionalism, accountability, and transparency of PERs.
● Aid with the documentation of responses to calls for service.
BWCs are not intended to be used for routine surveillance, continuous monitoring, or general performance evaluation. This policy shall be implemented in a manner consistent with applicable labor agreements and employee protections.
2. POLICY
This policy provides guidelines for the use of BWCs by PER staff while in the performance of their duties.
The Manual of Personnel and Administrative Rules section on Code of Conduct/Ethics states:
Employees of the City are required to discharge the duties and responsibilities of their positions with professional impartiality, regardless of personal considerations, and recognizing that the public interest, as articulated by City Policy, is their primary concern. The conduct of employees in their official capacity must be beyond reproach. Their conduct shall be such that when viewed by the reasonable person, it is a credit to the integrity of City government.
The use of BWCs is intended to help Department staff abide by this Code of Conduct, to defend the City from illegitimate claims of misconduct, and to improve officer safety.
3. MEMBER PRIVACY EXPECTATION
All recordings made with BWCs by staff acting in their official capacity shall remain the property of the City of Pasadena.
ATTACHMENT A
Body Worn Camera (BWC) Policy – August 27, 2026 Page 2
4. DOT STAFF RESPONSIBILITIES
Each uniformed staff member shall be responsible for making sure that they are equipped with a BWC issued by the Department, and that the recorder is in good working order prior to entering service. If the recorder is not in working order or malfunctions at any time, the member shall promptly report the failure to their supervisor and obtain a functioning device as soon as practicable. Uniformed staff shall wear the BWC in a conspicuous manner and the cameras shall be forward facing on the uniform to facilitate optimal recording field of view.
Staff shall not tamper with or dismantle any hardware or software component of the body worn camera.
All Department staff using BWCs shall be trained and provided a copy of the policy prior to use of equipment. The training and course outline shall be documented by the Parking Services Supervisor. The Parking Services Supervisor or their designee will conduct training on an annual basis on policy expectations and the use and maintenance of the BWC equipment.
5. OPERATIONS (ACTIVATION)
This policy is not intended to describe every possible circumstance where the activation of the BWC is appropriate or required.
A BWC shall only be used for official Parking Division business. A BWC shall not be used in meetings that are not open to the public or where video recording is not permitted by law.
A BWC shall be activated at the start of any contact with the public.
A BWC shall be activated prior to exiting the City vehicle whenever a PER staff member is impounding a vehicle.
No staff shall operate BWC equipment or access BWC data without first completing the departmentapproved training.
At no time is staff expected to jeopardize their safety to activate a BWC or other recording medium. If the immediate activation of the BWC is not feasible due to an imminent risk to the safety of the officer or others, staff will activate the BWC at the first available opportunity after the immediate threat has been addressed.
Minor or inadvertent failures shall not be the sole basis for discipline.
6. ADVISEMENT ABOUT RECORDING
Private citizens do not have a reasonable expectation of privacy when talking with uniformed City personnel during their official duties. The reasonable expectation of privacy does not apply to public settings such as the public right of way or parking lots/garages where uniformed staff are conducting their duties. Therefore, uniformed staff are not required to give notice they are recording and/or obtain consent. Staff are encouraged to inform citizens when feasible to de-escalate potential conflicts.
7. PROHIBITED USE OF BODY WORN CAMERAS
Body Worn Camera (BWC) Policy – August 27, 2026 Page 3
Staff are prohibited from personally retaining recordings of activities or information obtained while acting in their official capacity, whether the recording was created with department-issued or personally owned recorders. Members shall not duplicate or distribute such recordings, except for authorized Department purposes. All such recordings shall be retained at the Department.
Recordings shall not be used by any staff for the purpose of embarrassment, intimidation, or ridicule.
Members are prohibited from using personally owned BWCs while acting in their official capacity
8. DATA COLLECTION AND RETENTION
The Parking Manager or their designee is responsible for ensuring systems and processes are in place for the proper collection and retention of BWC data. Data will be transferred from devices to the designated storage in accordance with department procedures.
All BWC data shall be accessible only through a login/password-protected system of documenting all access of information by name, date, and time.
BWC system audits should be conducted on a regular basis.
Recordings will be kept for a maximum of 1 year pursuant to Government Code § 34090.6.
9. REVIEW OF RECORDINGS
Staff are permitted to access the data for legitimate Parking Division purposes only. The Parking Manager or their designee will be allowed to review recordings for the following reasons:
1. To test the device to ensure it is operating properly.
2. When preparing written incident reports.
3. When investigating a field complaint or incident.
4. In preparation for courtroom testimony
5. Pursuant to lawful process or by court order.
6. Audits of recordings for compliance with this policy shall be conducted only for documented and clearly defined cause, such as a specific complaint, reported incident, or objective evidence of a potential policy violation. The reason for the audit shall be documented in writing prior to review, including the nature of the concern and the recordings to be examined.
7. Recordings shall not be used for routine performance evaluation, productivity tracking, or disciplinary action absent a specific complaint or incident.
8. For training purposes.
In the event video files are utilized for training purposes and the involved employee(s) object to the use of the video, such objections shall be submitted to the Parking Manager. The value of the video for training will be weighed against the employee’s objections and basis for the objection.
10. RELEASING BWC DATA
The BWC data may only be shared with the Pasadena Police Department, the Safety Officer, and Human Resources and may be released to other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law per Pasadena Police Department policy. BWC Body Worn Camera (BWC) Policy – August 27, 2026 Page 4
data may only be shared with Human Resources in the event that a BWC recorded illicit or illegal acts.
BWC data may be included whenever the Parking Services Supervisor submits Safety Claim to the Safety Officer. BWC data may be presented in Administrative Hearings or Court Appeals as evidence if such data is available. Requests for BWC data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Management Program.
11. CONSEQUENCES FOR POLICY VIOLATIONS
Discipline for alleged violations of this policy shall be administered in accordance with the principles of just cause, progressive discipline, and all applicable Memoranda of Understanding (MOUs), personnel rules, and law. Corrective action shall be proportionate to the nature and severity of the violation, and consideration shall be given to mitigating factors, including equipment malfunction, training, workload, and other extenuating circumstances. Specific violations include:
Unauthorized Use: Knowingly using BWCs for non-work-related purposes or tampering with BWC equipment.
Failure to Record: Not activating the BWC during required situations or intentionally deactivating it without proper justification.
Improper Handling of Digital Evidence: Knowingly accessing, copying, or releasing digital evidence without authorization.
Negligence in Maintenance: Failing to reasonably inspect, report malfunctions, or maintain BWC equipment.
Privacy Violations: Knowingly recording in prohibited areas or during private situations without proper cause.
Department of Transportation
Body Worn Camera Policy
Municipal Services Committee
October 7, 2026
Department of Transportation
Background
2 • During the City’s June 2026 budget process, community members and Council expressed concerns about
proposed funding for a Parking Division Body Worn
Camera (BWC) program.
• Staff committed to returning to the Municipal Services Committee (MSC) with a draft BWC policy prior to
procurement.
• Parking Enforcement Representatives (PERs) regularly
face confrontational interactions with the public.
Conflict-de-escalation training is in place, but visible BWC use can further reduce escalation and provide
objective documentation.
Department of Transportation
Purpose of Policy
3 • Establishes a clear framework for BWC use within the Parking Division.
• Aligns with the City’s Code of Conduct requirements:
impartiality and professionalism.
• Enhances transparency and strengthens community
trust.
• Supports improved safety for both PERs and the public.
Department of Transportation
Key Program Objectives
4 • BWCs are intended to:
> Increase officer and public safety.
> Assist with preventing and investigating complaints.
> Provide training and performance support.
> Document responses to calls for service.
• Not intended for:
> Routine surveillance
> Continuous monitoring unrelated to enforcement
duties
Department of Transportation
Activation Requirements
5 • A BWC must be activated:
> At the start of any contact with the public.
> Prior to exiting a City vehicle when impounding a
vehicle.
> Only for official Parking Division business.
• Note: Staff are not required to provide notice of
recording, but may do so to help de-escalate
conflicts.
• Private citizens in public spaces generally have
no reasonable expectation of privacy in these
interactions.
Department of Transportation
Training and Use Restrictions
6 • Training will be provided following vendor
selection and will include a full review of the
DOT BWC Policy.
• No staff may operate BWC equipment or
access BWC data without completing training.
• Personal recording devices are strictly
prohibited; only City-issued BWCs may be used.
• Staff may not retain, duplicate, or distribute
recordings except for authorized purposes.
Department of Transportation
Data Management and Retention
7 • Parking Manager or designee oversees data
transfer and retention.
• Recordings are stored in a secure,
password-protected system with audit
capabilities.
• Retention period: one year, pursuant to
Government Code § 34090.6.
Department of Transportation
Data Management and Retention
8 • Footage may be reviewed for:
> device testing
> report preparation
> complaint investigations
> court preparation
> lawful process
> training (with restrictions)
• Routine performance evaluation using BWC
footage is prohibited, unless related to a
specific complaint or incident.
Department of Transportation
Access and Disclosure
9 • Access restricted to authorized personnel for
duties such as enforcement, citation review,
and program administration.
• All data access is logged; audit trails
document viewer identity and purpose.
• External disclosure prohibited unless required
by law or valid court order.
• Policy ensures compliance with privacy law
and protects sensitive information.
Department of Transportation
Labor Engagement
10 • DOT and Human Resources staff met with
LiUNA representatives to review the
proposed policy.
• LiUNA and Parking Enforcement
Representative staff provided feedback and
support the policy.
Department of Transportation
Next Steps
11 • MSC review and feedback
• Finalization of policy
• BWC vendor procurement
• Development and delivery of training
program
• Implementation and ongoing monitoring
ITEM #3
DEPARTMENT OF PUBLIC WORKS
MEMORANDUM
TO: Municipal Services Committee
FROM: Greg de Vinck P.E., Director of Public Works
Gregory De Vinck
DATE: October 7, 2026
SUBJECT: Refuse Truck Camera Policy Presentation
The Department of Public Works will present information on the planned integration of cameras in refuse trucks for the Resource Recovery and Recycling (RRR) Division. This item is presented as an information-only item. The presentation includes the benefits of how the inclusion of the cameras would positively benefit the daily collection operations and public safety, and more information about data storage, retention, and access.
Department of Public Works
Department of Public Works
Resource Recovery and Recycling Division
Refuse Truck Camera Policy
Municipal Services Committee
October 7, 2026
Item #3
Department of Public Works
Technology Available
Refuse truck multi-visibility camera system helps improve safety, service efficiency, compliance and risk management by using 8 cameras and Bird’s-Eye view 2 Department of Public Works
Safety
• Uses cameras and sensors to monitor driving performance• Flags unsafe actions with video events• Eliminates pedestrian and cyclist blind spots• Improves overall driver safety• Supports training and public safety 3 Department of Public Works
Positive Service Verification
• Automatically logs each container pick-up• Captures photos or video with location added• Records missed stops or blocked containers• Records owner missed trash can placement
• Improves service efficiency
4 Department of Public Works
Contamination Detection
• Automatically detects overloaded or contamination in containers• Flags contaminants for SB 1383 compliance with photos or videos• Generates reports• Helps educate customers and reduce contamination 5 Department of Public Works
Risk Management
• Provides full 360° visibility• Helps prevent accidents and resolve disputes • Delivers clear video evidence for incidents• Reduces false claims, lowering liability and costs 6 Department of Public Works
Cloud Uploading
• Cameras capture clear video and photos inside and outside the vehicle• AI detects unsafe actions and alerts the driver instantly• All data is stored and organized in the vehicle first• Videos and data upload automatically to the cloud via Wi-Fi or mobile network• Cloud system reviews and flags safety events• Managers access dashboards to watch videos and coach drivers• Live streaming is available for real-time monitoring 7 Department of Public Works
Footage Access and Privacy
• Only authorized personnel can access footage and event clips• Purpose of the system is to collect and document refuse service information, contamination, driving performance and incidents• Cameras only capture what is visible from public areas; not viewing into homes or collecting resident account data• Footage may be requested as public record, but personal identifying details (faces, license plates) are blurred for privacy 8 Department of Public Works
Data Retention Policy
• Continuous video feeds are stored on secure onboardDVR for up to 14 days and reuses storage space throughloop recording• Only event clips and incident data uploaded to vendorcloud for long-term storage• Saved clips retained for one year per CA GovernmentCode Section 34090.6• Long-term retention aligns with the 6-month claimwindow against the City 9