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Agenda Report
October 13, 2026
TO: Honorable Mayor and City Council
THROUGH: Finance Committee
FROM: Department of Public Works
SUBJECT: AUTHORIZE THE CITf MANAGER TO ENTER INTO AN AGREEMENT
WITH LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS
FOR STREET IMPROVEMENTS AS PART OF THE ANNUALCITYWIDE STREET RESURFACING AND AMERICANS WITH DISABILITIES ACT (ADA) IMPROVEMENT PROGRAM FISCAL YEAR2027 FOR AN AMOUNT NOT TO EXCEED $1,223,952 i
RECOMMENDATION:
It is recommended that the City Council:
1. Find that the proposed actions do not constitute a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA guidelines and, as such, no environmental document pursuant to CEQA is required;
2. Authorize the City Manager to enter into an agreement with Los Angeles County Department of Public Works (LACDPW) for design and construction related to streetresurfacing and ADA improvements along various streets of shared jurisdiction with the County's cost share amount estimated to be $1,223,952 as part of Annual Citywide Street Resurfacing and ADA Improvement Program Fiscal Year (FY) 2027;
3. Amend the FY 2027 Capital Improvement Program Budget by appropriating $1,223,952 from LACDPWto the Annual Citywide Street Resurfacing and ADA Improvement Program FY 2027 (73951); and
4. Authorize the City Manager to approve, within the contract authority, amendments to the subject contract including durational extensions.
BACKGROUND:
Several street segments along the City of Pasadena's boundaries are under shared jurisdiction with Los Angeles County. In some locations, the jurisdictional boundary runs MEETING OF 10/13/2026 AGENDA ITEM NO.
6 Agreement with LACDPWfor FY 27 Street Resurfacing and ADA Improvements on Shared Streets October 13, 2026
along the roadway centerline or follows irregular limits through an intersection or streetsegment. Resurfacing only the City-maintained portion would therefore result inimprovements terminating at these jurisdictionat boundaries, leaving portions of the same roadway unimproved and creating an inconsistent pavement surface.
To provide a more comprehensive and uniform pavement improvement for residents, and other roadway users, the City coordinated with LACDPW to jointly resurface thesestreets across their full width or to other appropriate limits. Through this collaborativeeffort, LACDPW agreed to fund its proportionate share of the resurfacing and ADA improvements. Pasadena will serve as the lead agency and will be responsible for the design and construction of the improvements within both jurisdictions. The identified street segments will subsequently be incorporated into the Annual Citywide StreetResurfacing and ADA Improvement FY 2027 (73951) project for coordinated delivery.This agreement addresses resurfacing approximately 2.8 miles of asphalt pavement.Additionally, the streets being resurfaced may receive the following improvements:
removal and reconstruction of damaged concrete curbs, gutters, sidewalks, curb ramps, driveway aprons, and cross gutters; adjustment of existing utility manholes; replacement of traffic signal loop detectors; installation of striping and raised pavement markers; andmiscellaneous appurtenant work. The streets to be resurfaced under this agreement are listed below and are identified in Attachment A - FY27 Street Resurfacing - LA County and City of Pasadena shared jurisdiction - Location Map.
Segment Scope of Work Length
(miles)
Jurisdiction
Crestford Drive - Florecita Way to Altadena ResurfacingDrive
0.1 0% CITY
100% COUNTY
Del Mar Boulevard - 595' west of MadreStreet to Rosemead Boulevard Resurfacing 0.6 29% CITY
71% COUNTY
Eaton Canyon Drive - 775' north of ResurfacingKinneloa Canyon Road to New York Drive
0.3 77% CITY
23% COUNTY
San Pasqual Street - Santa Anita Avenueto County Bridge over Eaton WashChannel Resurfacing 0.9 80% CITY
20% COUNTY
Sierra Madre Villa Avenue - FairpointStreet to New York Drive Resurfacing 0.9 70% CITY
30% COUNTY
The Department of Public Works will perform the preliminary engineering, solicitation of construction bids, award of construction contract, and contract administration for theproject. Under the terms of the agreement, the County agrees to deposit with the City, following execution of the agreement and no earlier than 30 calendar days prior to the notice inviting bids, the County's estimated cost share of $1,223,951.78. The actual amount will be determined by final accounting of the project expenditures and actualquantities and bid prices received.
Agreement with LACDPWfor FY 27 Street Resurfacing and ADA Improvements on Shared Streets October 13, 2026
COUNCIL POLICY CONSIDERATION:
This agreement is consistent with the City Council's goal to improve, maintain, andenhance public facilities and infrastructure, and improve public safety throughout the City. It also supports the Public Facilities Element of the General Plan by maintainingand rehabilitating public facilities to enhance the quality of life of the community.
ENVIRONMENTAL ANALYSIS:
The execution of this agreement with LACDPW is not a project subject to the California Environmental Quality Act (CEQA) in accordance with Section 21065 of CEQA and State CEQA Guidelines Sections 15060 (c)(2), 15060 (c)(3), and 15378. The execution of this agreement is an administrative activity. Any activity undertaken under this Agreement involving physical changes in the environment will continue to be subject to individual CEQA review prior to approving or undertaking suchactivity. Since the subject actions do not constitute a project subject to CEQA, noenvironmental document is required.
Agreement with LACDPWfor FY 27 Street Resurfacing and ADA Improvements on Shared Streets October 13, 2026
FISCAL IMPACT:
Staff recommends amending the FY 2027 Capital Improvement Program Budget by appropriating $1,223,951.78 in LACDPW funds to the Annual Citywide Street Resurfacing and ADA Improvement Program FY 2027 (73951) and increasing the totalestimated project cost by a like amount.The total cost of this agreement is $3,272,151.57 with the City's share estimated to be$2,048,199.79 and County's share estimated to be $1,223,951.78. Funding for the City's share will be addressed by the utilization of existing budgeted appropriations in the Annual Citywide Street Resurfacing and ADA Improvement Program FY 2027 (73951). It is anticipated that all costs will be expended in FY 2028.
Prepaid by:
Br^ffl^lhtfe, P.E:
City Engineer
Respectfully submitted,
GREG tt)E VINCK, P.E.
Director of Public Works
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Approved by:
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MATfHEW/E. HAWKESWORTH MATfHEW'E. I
Interim City Manager
Attachment A - FY27 Street Resurfacing - LA County and City of Pasadena shared jurisdiction - Location Map