CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda
Tuesday, September 5, 2023, 5:45 PM
Tuesday, September 5, 2023, 6:30 PM
Council Chamber 1000 Spring Street, Paso Robles
The City has returned to hybrid public meetings pursuant to AB 361, which allows for a deviation from the teleconference rules required by the Ralph M. Brown Act. Residents now have the option to attend the meeting in person or to participate remotely. To participate remotely, residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council.
Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name.
City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube.
Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. 5:45 PM CALL TO ORDER
B. CLOSED SESSION ITEMS
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Gov. Code, § 54956.9(d)(2))
Significant Exposure to Litigation: One case CONFERENCE WITH LEGAL COUNSEL –
ANTICIPATED LITIGATION
C. PUBLIC COMMENT REGARDING CLOSED SESSION MATTERS
D. ADJOURN TO CLOSED SESSION
E. 6:30 PM RECONVENE TO OPEN SESSION
F. PLEDGE OF ALLEGIANCE
G. INVOCATION
H. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Strong, Mayor Pro City Council Agenda September 5, 2023
Tem Hamon
I. STAFF INTRODUCTIONS
J. REPORT FROM CLOSED SESSION
K. PRESENTATIONS
1. Paso Robles Airport 50th Anniversary Proclamation 6 - 7 John Hamon, Mayor Pro Tem
2. Teen Center Grand Opening Highlights
Lynda Plescia, Recreation Services Manager
3. Capitol Projects Report
Freda Berman, Public Works Director/ Ditas Esperanza, Capitol Projects Engineer
4. Chamber of Commerce Year End Recap
Gina Fitzpatrick, President/CEO Paso Robles - Templeton Chamber of Commerce L. GENERAL PUBLIC COMMENTS
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.
State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).
M. AGENDA ITEMS TO BE DEFERRED
N. CONSENT CALENDAR
ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately.
Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration. Items pulled from consent will be heard at the end of the meeting.
1. Approval of the August 15, 2023 City Council Meeting Minutes 8 - 10 Melissa Boyer, City Clerk
2. Receipt of Advisory Body Minutes 11 - 43
Melissa Boyer, City Clerk
Planning Commission Minutes 03/28/2023
Planning Commission Minutes 04/11/2023
Planning Commission Minutes 05/23/2023
Planning Commission Minutes 06/13/2023
Planning Commission Minutes 06/27/2023
Supplemental Sales Tax Oversight Committee 05/17/2023
3. Receipt of Warrant Register 44 - 113
City Council Agenda September 5, 2023
Ryan Cornell, Administrative Services Director
4. Reaffirmation of Resolution 23-018 Approving Remote and/or Hybrid Remote and In-Person Public Meetings Citywide as Needed Pursuant to Assembly Bill 361CEQA Determination: The City find that this action is not a project under the California Environmental
114 - 115
Melissa Boyer, City Clerk
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (c)(2)-(3), 15378.
Recommendation: Reaffirm Resolution 23-018 allowing for the continuation of hybrid remote (teleconference)/in-person public meetings citywide pursuant to the requirements of AB 361.
5. Approval of Contract to Altaport Inc. for Landing Fee Collection at the Paso Robles Municipal Airport
116 - 127
Mark Scandalis, Airport Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Authorize City Manager to enter into a Professional Services Agreement with Altaport Inc. for the collection of landing fees at the Paso Robles Municipal Airport and authorizes the City Manager to execute a Professional Services Agreement, subject to any minor, technical, or non-substantive changes as approved by the City Manager and City Attorney.
6. Preapproval of FAA Grant Offer for Runway 1 -19 Rehabilitation and Award of Professional Services Agreement to Tartaglia Engineering. 128 - 183
Mark Scandalis, Airport Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX, authorizing:
1) The City Manager to execute the grant agreement with the FAA upon receipt in an amount not to exceed $600,000, with final grant amount contingent on bid results; and
2) The City Manager to execute a professional services agreement for engineering services with Tartaglia Engineering for assistance with the runway project for an amount not to exceed $121,000, with any necessary funding conditions required under the issued FAA grant agreement; and
3) The City Manager to apply for and execute a grant match agreement with Cal Trans Division of Aeronautics; and
4) Authorize appropriate transfers from the Airport reserves to the Airport budget to fund the project until reimbursement payments are made by the FAA; and 5) The City Manager and City Attorney to make minor, technical, or non-substantive changes to the Tartaglia Professional Services Agreement, as necessary, consistent with the Council’s overall intent and the inclusion of any funding conditions required under the FAA grant agreement.
7. Approval of Oak Tree Removal Permit 23-09: Removal of one 41-inch diameter blue oak tree located at 1947 Tulipwood Drive
184 - 219
Darcy Delgado, Associate Planner
CEQA Determination: The removal and replacement of the tree is categorically City Council Agenda September 5, 2023
exempt pursuant to Section 15304 (minor alterations of land) of the CEQA guidelines.
Recommendation: Approve Resolution 23-XXX OTR 23-09, authorizing the removal of the 41-inch diameter tree and recommending a 1.5-inch replacement tree be planted onsite at the direction of the Arborist.
8. The Landing/Paso Robles Boys School Reuse Project Consultant Agreement Amendments for the Environmental Impact Report and Traffic Impact Study 220 - 231
Warren Frace, Community Development Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.
Recommendation: Approve attached Resolution 23-XXX, authorizing the City Manager to approve the following contract amendments and amounts:
a. SWCA Environmental Consultants EIR contract amendment 2 increase of $76, 791 (not to exceed $550,341)
b. Central Coast Transportation Consultants Traffic Impact Study contract amendment 3 of $12,000 (not to exceed $240,765).
9. Engineering Services Contract Amendment – Provision of Additional Services by MNS Engineering under Current Contract for City Engineering Services 232 - 252
Warren Frace, Community Development Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX, authorizing the City Manager to execute the MNS Engineering Consultant Agreements amendments authorizing additional contract City Engineering Services not to exceed $114,810.
10. Approval of Community Resilience Center Grant Application Resolution 253 - 256 Angelica Fortin, Community Services Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX authorizing the City Manager to apply for and accept grant funds from the California Strategic Growth Council for a Community Resilience Centers Program Planning Grant in the amount of $500,000.
O. REPORT ON ITEMS APPROVED ON CONSENT
P. PUBLIC HEARINGS
1. Airport Division Fee Update 257 - 264
Mark Scandalis, Airport Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378(c)(4).
Recommendation: Adopt clarifying language to the Airport Division fees footnote, to be included in the City’s Comprehensive Fee Schedule. In addition to the footnote presented by staff on August 1, 2023, new additions to the footnote will only include “Parking fees applicable to aircraft on public areas only, not private lease sites”. The prior public comment that was incorporated into the motion stating “Landing fees are not applicable to aircraft that lease ramp or hangar space from an Airport tenant” will not be included in the updated fee schedule.
City Council Agenda September 5, 2023
Q. DISCUSSION ITEMS
1. Options for Filling the Mayor Vacancy due to death of Mayor Steve Martin 265 - 267 Elizabeth Hull, City Attorney
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Provide direction to staff on how the Council would like to proceed with filing the vacancy in the Mayor’s office.
R. CITY MANAGER REPORT
S. COUNCIL BUSINESS AND COMMITTEE REPORTS
T. UPCOMING EVENTS
Paso Robles Youth Commission Advisory Committee Meeting September 6, 2023, 5:00 PM
Paso Robles Senior Citizen Advisory Committee Meeting September 11, 2023, 1:30 PM Paso Robles Development Review Committee September 11, 2023, 3:30 PM Paso Robles Parks & Recreation Advisory Committee Regular Meeting September 11, 2023, 4:00 PM
Paso Robles Planning Commission Meeting September 12, 2023, 6:30 PM Library Board of Trustees September 14, 2023, 9:00 AM
Paso Robles Development Review Committee September 18, 2023, 3:30 PM Paso Robles Airport 50th Anniversary Celebration September 23, 2023 9:00 AM - 3:00 PM
Paso Robles Development Review Committee September 25, 2023, 3:30 PM Paso Robles Planning Commission Meeting September 26, 2023, 6:30 PM Paso Robles Development Review Committee October 2, 2023, 3:30 PM Paso Robles City Council Meeting October 3, 2023, 6:30 PM U. ADJOURNMENT
City Council Agenda September 5, 2023