CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda
Tuesday, October 3, 2023, 6:30 PM
Council Chamber 1000 Spring Street, Paso Robles
The City has returned to hybrid public meetings pursuant to AB 361, which allows for a deviation from the teleconference rules required by the Ralph M. Brown Act. Residents now have the option to attend the meeting in person or to participate remotely. To participate remotely, residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council.
Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name.
City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube.
Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. INVOCATION
Pastor Pat Sheean, Family Worship Center
D. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Strong, Mayor Hamon
E. STAFF INTRODUCTIONS
F. DISCUSSION
1. District 1 Vacancy Deliberation and Appointment 6 - 10 Elizabeth Wagner Hull, City Attorney
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX appointing Sharon L. Roden to the City Council Agenda October 3, 2023
District 1 Council Seat and have the City Clerk administer the oath of office.
G. PRESENTATIONS
1. Hispanic Heritage Month Proclamation 11 - 11
John Hamon, Mayor
2. Dating & Domestic Violence Awareness Month Proclamation 12 - 12 John Hamon, Mayor
3. Capital Improvement Projects Update
Freda Berman, Public Works Director
David LaCaro, Public Works Operations Manager
H. GENERAL PUBLIC COMMENTS
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.
State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).
I. AGENDA ITEMS TO BE DEFERRED
J. CONSENT CALENDAR
ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately.
Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration. Items pulled from consent will be heard at the end of the meeting.
1. Approval of September 5, 2023 City Council Meeting Minutes 13 - 17 Melissa Boyer, City Clerk
2. Approval of September 7, 2023 City Council Special Meeting Minutes 18 - 19 Melissa Boyer, City Clerk
3. Approval of September 26, 2023 City Council Special Meeting Minutes 20 - 21 Melissa Boyer, City Clerk
4. Receipt of Advisory Body Minutes 22 - 30
Melissa Boyer, City Clerk
Library Board 06-15-2023
Library Board 08-10-2023
Planning Commission 08-08-2023
Planning Commission 08-22-2023
5. Reaffirmation of Resolution 23-018 Approving Remote and/or Hybrid Remote and In-Person Public Meetings Citywide as Needed Pursuant to Assembly Bill 361CEQA Determination: The City find that this action is not a project under the California 31 - 32
City Council Agenda October 3, 2023
Environmental
Melissa Boyer, City Clerk
CEQA Determination: The City find that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (c)(2)-(3), 15378.
Recommendation: Reaffirm Resolution 23-018 allowing for the continuation of hybrid remote (teleconference)/in-person public meetings citywide pursuant to the requirements of AB 361.
6. Receipt of Warrant Register 33 - 131
Ryan Cornell, Administrative Services Director
7. Authorization of a Change Order to JJ Fisher Construction for the Wright Way Improvements Project
132 - 137
Ditas Esperanza, Capital Projects Engineer
CEQA Determination: A mitigated negative declaration was prepared for the 2004 update to the Airport Master Plan and was certified by City Council on November 16, 2004. The Master Plan envisioned several lots for future development, including the construction of a new cul-de-sac road, Wright Way, which connects to Dry Creek Road. Consistent with the California Environmental Quality Act pursuant to Guidelines Section 15162, no subsequent environmental analysis is required.
Recommendation: Approve Resolution 23-XXX authorizing the change order to JJ Fisher Construction, in the amount of $186,800 and to appropriate $186,800 from airport fund reserves.
8. Approval of the Award of Construction Contract to Granite Construction for the Creston Road Corridor Improvements Phase 1 from South River Road to Orchard Drive
138 - 142
Ditas Esperanza, Capital Projects Engineer
CEQA Determination: On July 25, 2018, the Community Development Department adopted the Mitigated Negative Declaration for the project and found that the Project would not have a significant effect on the environment after mitigation consistent with City’s adopted Local CEQA Guidelines.
Recommendation: Approve Resolution 23-XXX, authorizing the City Manager to award the construction contract to Granite Construction for the Creston Road Corridor Phase 1 project, in the amount of $8,448,751; the construction management services to North Coast Engineering, in the amount of $860,000; and to appropriate $2.4 million from Measure E-12 reserves.
9. Approval of Award of Contract to AAAA Engineering Contracting, Inc. for the Paso Robles Drainage Improvement Project
143 - 176
David LaCaro, Public Works Operations Manager
CEQA Determination: The City finds that this action is categorically exempt under the Class 1 exemption, State CEQA Guidelines, Article 19, §§ 15302.
Recommendation: Approve Resolution 23-XXX, awarding a contract for the Paso Robles Drainage Improvement Project to AAAA Engineering Contracting, Inc. in the amount of $488,954.05 and authorize the City Manager to execute the contract subject to any minor, technical or non-substantive changes as approved by the City Manager and City Attorney.
10. Approval of an Update to the City’s ISA Certified Arborist List 177 - 197 Lori Wilson, Assistant Planner
Katie Banister, Associate Planner
City Council Agenda October 3, 2023
CEQA Determination: The City finds this action is not a project under the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section § 15378.
Recommendation: Approve Resolution 23-XXX, authorizing the update to the Paso Robles ISA Certified Arborists list as presented in Exhibit A to the attached Resolution.
11. Approval of OTR 23-07/P23-0034 - Request to Remove a 40-inch Blue Oak Tree - 1517 Olive Street
198 - 236
Darren Nash, City Planner
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX OTR 23-07, authorizing the removal of the 40-inch diameter oak tree and require the replanting of one (1) 1.5-inch dbh Blue oak replacement tree on site, at the direction of the Arborist, or pay $200 inlieu fee to have the City plant a replacement tree on public property permit PRMC10.01.030(E).
K. REPORT ON ITEMS APPROVED ON CONSENT
L. DISCUSSION ITEMS
1. Fourth Quarter Report: El Camino Homeless Organization (ECHO) Memorandum of Understanding
237 - 260
Angelica Fortin, Community Services
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Receive and file ECHO’s fourth quarter report and direct staff to disburse funds in the amount of $55,500.
2. Oak Tree Preservation Ordinance (PRMC 10.01.030) Violation / Oak Tree Removal Permit OTR23-10 – One (1) valley oak tree damaged beyond reclamation during construction at 1234 Olive Street / APN 009-034-020
261 - 277
Lori Wilson, Assistant Planner
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX, to allow the removal of one valley oak tree and assessing a violation fee and require the owner to plant two (2) valley oak trees on-site and pay an in-lieu/violation fee of $1,000.
3. Selection of a Mayor Pro Tempore and Review and Update of the City Councilmember Liaison Appointments
278 - 284
Ty Lewis, City Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Select a Mayor pro Tempore and appoint the Mayor or any councilmember as the primary/alternate appointee for each respective assignment until such assignments are updated after the November 2024 general municipal election.
M. CITY MANAGER REPORT
City Council Agenda October 3, 2023
N. COUNCIL BUSINESS AND COMMITTEE REPORTS
O. UPCOMING EVENTS
Paso Robles Youth Commission Advisory Committee Meeting October 4, 2023, 5:00 PM Paso Robles Night Out October 4, 4:30PM
City Facilities Closed in Observance of Indigenous Peoples'/Columbus Day October 9, 2023
Paso Robles Senior Citizen Advisory Committee Meeting October 9, 2023, 1:30 PM Paso Robles Development Review Committee October 9, 2023, 3:30 PM Paso Robles Parks & Recreation Advisory Committee Regular Meeting October 9, 2023, 4:00 PM
Paso Robles Planning Commission Meeting October 10, 2023, 6:30 PM Library Board of Trustees October 12, 2023, 9:00 AM
Paso Robles Development Review Committee October 16, 2023, 3:30 PM Paso Robles City Council Meeting October 17, 2023, 6:30 PM P. ADJOURNMENT
City Council Agenda October 3, 2023