CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda
Tuesday, December 19, 2023, 6:30 PM
Council Chamber 1000 Spring Street, Paso Robles
The City has returned to hybrid public meetings pursuant to AB 361, which allows for a deviation from the teleconference rules required by the Ralph M. Brown Act. Residents now have the option to attend the meeting in person or to participate remotely. To participate remotely, residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council.
Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name.
City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube.
Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. CALL TO ORDER
B. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Roden, Councilmember Strong, Mayor Hamon
C. PLEDGE OF ALLEGIANCE
D. INVOCATION
Pastor Pat Sheean, Family Worship Center
E. STAFF INTRODUCTIONS
F. GENERAL PUBLIC COMMENTS
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.
State law does not allow the Council to discuss or take action on issues not on the City Council Agenda December 19, 2023
agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).
G. AGENDA ITEMS TO BE DEFERRED
H. CONSENT CALENDAR
ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately.
Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration. Items pulled from consent will be heard at the end of the meeting.
1. Approval of the December 5, 2023 City Council Meeting Minutes 5 - 9 Melissa Boyer, City Clerk
2. Receipt of Advisory Body Minutes 10 - 11
Melissa Boyer, City Clerk
Library Board of Trustees 11-09-2023
3. Reaffirmation of Resolution 23-018 Approving Remote and/or Hybrid Remote and In-Person Public Meetings Citywide as Needed Pursuant to Assembly Bill 361. 12 - 13
Melissa Boyer, City Clerk
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (c)(2)-(3), 15378.
Recommendation: Reaffirm Resolution 23-018 allowing for the continuation of hybrid remote (teleconference)/in-person public meetings citywide pursuant to the requirements of AB 361.
4. Approval of Updates to Community Services Advisory Body Bylaws 14 - 50 Melissa Boyer, City Clerk / Angelica Fortin, Community Services Director CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve the proposed bylaws for Parks and Recreation Advisory Committee and the proposed bylaw updates for Library Board of Trustees, Senior Citizen Advisory Committee, and Youth Commission.
5. Receipt of Warrant Register 51 - 115
Ryan Cornell, Administrative Services Director/Treasurer
6. Receipt of the Annual Comprehensive Financial Report for Fiscal Year 2022-23 116 - 332 Ryan Cornell, Administrative Services Director/ City Treasurer CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Receive and file the Annual Comprehensive Financial Report, which includes the Independent Auditor’s Report on the City’s financial statements, for the fiscal year ended, June 30, 2023.
7. Approval Of Fleet Vehicle Replacements 333 - 343
City Council Agenda December 19, 2023
Dwayne Brown, Maintenance Services Superintendent
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act, or in the alternative is exempt, pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378(b).
Recommendation:
Approve Resolution 23-XXX, authorizing the City Manager to purchase two direct replacement vehicles and one substitution vehicle listed herein and as included as part of the City’s FY 2023-24 Fleet Replacement Program.
8. Acceptance of Public Utility Improvements, Tract 3105-1, River Oaks 2, Phase 1 344 - 348 David Athey, City Engineer
CEQA Determination: A Mitigated Negative Declaration (MND) was certified for the original entitlements for the River Oaks II project.
Recommendation: Approve Resolution 23-XXX accepting the public utility improvements of Tract Map 3105-1 as complete and to be added to the City’s maintenance system after the one-year warranty period has run.
9. Approval of the Addition of Arborist Keven Ann Colgate to the City’s ISA Certified Arborist List
349 - 358
Lori Wilson, Assistant Planner
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX approving the addition of Keven Ann Colgate, ISA Certified Arborist, to the City’s list.
I. REPORT ON ITEMS APPROVED ON CONSENT
J. PUBLIC HEARINGS
1. 2024 Community Development Block Grant Program and the Draft Annual Action Plan
359 - 365
Darren Nash, City Planner
CEQA Determination: The Draft Annual Action Plan is exempt from the California Environmental Quality Act (CEQA) pursuant to State Guidelines Section 15061(b)(3) and 15378, as it does not constitute a “project” under CEQA.
Recommendation: Set the Public Hearing for 2024 CDBG Allocation to the regularly scheduled City Council meeting on Tuesday, March 5, 2024 and direct that the following applications be listed in the Draft One Year Action Plan as follows:
a. Sidewalk and ramp infill (Riverside Avenue) $128,768 b.
Indicate which of the four public service
applications should be in the Draft
Consolidated Plan as being recommended
for the entire 15% public service funding to
be used for Paso Robles Services
$ 29,715
c. Administration $ 13,867
Total: $172,350
K. DISCUSSION ITEMS
1. Approval of the County of San Luis Obispo Re-joining the Integrated Waste 366 - 454 City Council Agenda December 19, 2023
Management Authority
Adam Spaulding, Solid Waste & Recycling Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 23-XXX - Adopting of the 2023 County Joinder Agreement to the Second Amended and Restated Joint Powers Agreement of the Integrated Waste Management Authority.
L. CITY MANAGER REPORT
M. COUNCIL BUSINESS AND COMMITTEE REPORTS
N. UPCOMING EVENTS
City Facilities Closed in Observance of Christmas Holiday December 25, 2023 City Facilities Closed in Observance of New Year's Day January 1, 2024 Paso Robles Senior Citizen Advisory Committee Meeting January 8, 2024, 1:30 PM Paso Robles Development Review Committee January 8, 2024, 3:30 PM Paso Robles Parks & Recreation Advisory Committee Regular Meeting January 8, 2024, 4:00 PM
Paso Robles Planning Commission Meeting January 9, 2024, 6:30 PM Paso Robles Youth Commission Advisory Committee Meeting January 10, 2024, 5:00 PM
Library Board of Trustees January 11, 2024, 9:00 AM
Paso Robles Development Review Committee January 15, 2024, 3:30 PM Paso Robles City Council Meeting January 16, 2024, 6:30 PM O. ADJOURNMENT
City Council Agenda December 19, 2023