Paso Robles City Council
December 19, 2023

CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
Joint City Council
and Airport Commission
Special Meeting Agenda

Tuesday, December 19, 2023, 5:15 PM
Library/Conference Center Council Chamber
1000 Spring Street
Paso Robles, CA 93446
The City has returned to hybrid public meetings pursuant to AB 361, which allows for a deviation from the teleconference rules required by the Ralph M. Brown Act. Residents now have the option to attend the meeting in person or to participate remotely. To participate remotely, residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council. City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube.

Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/agendacenter
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.

Pages

1. CALL TO ORDER

2. ROLL CALL
City Council: Councilmember Bausch, Councilmember Gregory, Councilmember Roden, Councilmember Strong, Mayor Hamon
Airport Commission: Commissioner Andros, Commissioner Britton, Commissioner Brown, Commissioner Dart, Commissioner Gaspar, Commissioner Gipple, Chairman Cook

3. PUBLIC COMMENT
Public comment for Special Meetings is limited to agenda items only and an opportunity will be provided for each agenda items when each item is called. Please see above for how to provide public comments.

4. DISCUSSION ITEMS
Joint City Council and Airport Commission Meeting Agenda

4.1 Municipal Airport Full Service Fixed Based Operator (FBO) Request for Proposals – Direction on Future Negotiations
3 - 50
Mark Scandalis, Airport Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Recommendation: While staff does not have a specific recommendation, should the City Council authorize staff to negotiate with one or both of the proposers, staff would recommend the City Council direct staff to negotiate on the points above under “Future Negotiation,” in addition to any other considerations to achieve the most favorable overall arrangement for the City.

5. ADJOURNMENT
Joint City Council and Airport Commission Meeting Agenda

Council Agenda Report
From: Mark Scandalis, Airport Manager
Subject: Municipal Airport Full Service Fixed Based Operator (FBO) Request for Proposals – Direction on Future Negotiations
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Date: December 19, 2023
Facts

1. A fixed based operator is a commercial business granted the right by the airport sponsor to operate on an airport and provide aeronautical services such as fueling, hangaring, tie-down and parking, aircraft rental, aircraft maintenance, flight instruction, and other related services.

2. Municipally-owned airports with moderate to high traffic volume, such as the Paso Robles Airport (KPRB), typically utilize a private FBO company to provide these services to general aviation customers.

3. Since the early 1970’s, KPRB has contracted for provision of Full Service FBO services to the flying public. Since that time, several companies have operated the Full Service FBO concession at KPRB, including Golden Carriage Air, Oasis, The Executive Air Center, Aero Service, North American Jet Charter Inc., and most recently ACI Jet.

4. After North American Jet Charter Inc. unexpectedly closed in 2010, ACI Jet stepped in on an emergency basis to provide FBO services. In 2011, a contract with ACI Jet was signed for a total contractual term of 10 years. Upon expiration of the 10-year term the City administratively extended the contract four times in short term or one-year increments with the contract ultimately expiring on October 31, 2023. Currently the contract is being held over on a month-to-month basis and will expire upon execution of a new Full Service FBO contract.

5. Prior to and in preparation for the expiration of the Full Service FBO contract, a subcommittee of the Airport Commission was formed to discuss the services and important considerations in selecting a provider. Airport Commissioners Ben Andros, Marc Dart, and Chairman Eric Cook sat on the subcommittee. Subcommittee conclusions were:
a. The City should retain local control of the Airport; b. The FBO provider should have a strong relationship with the maintenance mechanic, preferably as an employee of the FBO;
c. If the FBO Service provider commits to no capital investment in the Airport, a short-term contract (five years) is appropriate;
d. If the FBO Service provider commits to significant capital investment in the Airport, a longterm contract commensurate with the level of investment is appropriate.

6. Given the criticality of FBO services to KPRB, the City contracted with Aviation Management Consulting Group to assist in drafting the request for proposals document. Draft versions were discussed with the Airport Commission subcommittee and City staff prior to publication.

Joint City Council and Airport Commission Meeting Agenda

7. On April 14, 2023, the RFP document was published online and through normal City channels. The document was circulated until the June 29, 2023 submission deadline. On May 8, 2023, a site visit for potential proposers was held. Proposers had an opportunity to submit clarifying questions until May 18, 2023. Two addendums to the RFP were issued in response to written questions from proposers and issued to all those firms that had indicated an interest in submitting a proposal.

8. Included in the RFP document are required parameters and negotiable offerings. Minimum products, services, and facilities to be provided by the successful FBO were detailed on page 3 of the RFP and include the following:
a. Retail aircraft fueling services and self-service fueling as well as an FBO receptive to exploring alternative fuel options such as sustainable aviation fuel (SAF), unleaded aviation fuel, electric, hydrogen; and upgrading the current self-service system such as the addition of an electric hose reel for self-serve fueling and loyalty programs for based aircraft;
b. Aircraft ground handling services (including parking guidance, towing, etc.); c. Crew and passenger services (including baggage handling, ground transportation arrangements, etc.);
d. Operation of the Unicom radio, monitoring the CTAF and issuing necessary public information involving airport operations and status;
e. Tie-down and apron parking rental management;
f. Crew and passenger amenities and facilities;
g. Emergency service to disabled general aviation aircraft (i.e., towing/transporting disabled aircraft);
h. Sale of miscellaneous retail pilot supplies;
i. Maintenance for both piston and jet aircraft; and
j. Aircraft charter services.

9. Negotiable real estate offerings were detailed on page 2 of the RFP and include the following:
a. Existing facilities owned by the City:
i. The Executive Air Center, a purpose built FBO building at 4990 Wing Way which includes 10,000 SF Hangar and 8,600 SF of office space; ii. 80,400 SF dedicated FBO ramp located in front of the Executive Air Center; iii. Dedicated portions of the Airport Terminal building including a 546 SF office, 1,780 SF restaurant, and City-managed but FBO maintained (janitorial) 745 SF public access, restrooms, and 1,333 SF terminal lobby area; iv. City owned aviation fuel storage to be maintained and operated by the FBO including:

1. 12,000-gallon AvGas storage tank

2. 20,000-gallon Jet A storage tank

3. QT- Pod self-service system
b. Development area:
i. 3.2 Acre (165,794 SF) parcel adjacent to the Airport Terminal along taxiway Delta was identified for aviation development.

10. The anticipated lease term was detailed on pages 3 and 4 of the RFP. If capital investment was not provided by the proposer the anticipated term was 5 years. If capital investment was provided, the term was to be negotiated with the City with a maximum available term being 40 years depending on the level of approved capital investment. Consistent with existing City and FAA best practices the improvements developed by the proposer shall revert to the City upon expiration of the lease term.

11. The City received two proposals for FBO Services --Loyd’s Aviation and ACI Jet. Following the RFP submission deadline an evaluation review committee was formed to independently evaluate the

Joint City Council and Airport Commission Meeting Agenda proposal based on standard criteria identified in section 4.12 and 4.13 of the RFP. The evaluation committee was made up of nine members including Eric Cook, Chair of the Airport Commission; Ben Andros, Airport Commissioner; Kendal Pearson, KPRB Flight School Owner/Operator; James Tully, Battalion Chief, Paso Robles CALFIRE Air Attack Base; Michael Byrne, Assistant Airport Manager, San Mateo County; Paul Sloan, Economic Development Manager; Chris Huot, Assistant City Manager; Freda Berman, Public Works Director and Mark Scandalis, Airport Manager. The proposal review committee preferred Loyd’s Aviation’s proposal by a count of 5 to 4 based on individual scores of the review committee members. The average score for Loyd's Aviation was 91.1 points and the average score for ACI Jet was 86.8 points out of a possible 110 points.

12. Given that the proposers were rated so closely, both firms were invited for an in-person presentation and interview. The interview committee was comprised of seven members including Eric Cook, Chair, Airport Commission; Ben Andros, Airport Commissioner; Kendall Pearson, KPRB Flight School Owner/Operator; Courtney Johnson, Director of Airports, San Luis Obispo Country Regional Airport; Brett Godown, Airport Manager, Salinas Municipal Airport; Jim Saunders, community member and Airport developer and Mark Scandalis, Airport Manager. After the interview process, the interview committee preferred Loyd’s Aviation in a 4-3 vote. Preference for Loyd’s was given because of the positive impression of their customer service, culture fit with Paso Robles, attentiveness to general aviation operations, and consistency with the offerings detailed in the RFP.

13. The interview committee recommended negotiating with both proposers in order to seek the best overall arrangement for the City, acknowledging a preference for Loyd’s Aviation.

Options

1. Authorize staff to negotiate with both proposers(Loyd’s Aviation and ACI Jet) in order to seek the best overall arrangement for the City; or

2. Negotiate exclusively with Loyd’s Aviation to seek the best overall arrangement for the City; or

3. Negotiate exclusively with ACI Jet to seek the best overall arrangement for the City; or

4. Reject all proposals and republish the Request for Proposals for FBO Services; or

5. Direct staff to conduct a feasibility study to operate the FBO in-house; or

6. Provide alternative direction to staff; or

7. Retain the existing month-to-month lease.

Analysis and Conclusions
Of the two proposals received for the full service FBO contract, City staff believe both have advantages and disadvantages. Ultimately, Loyd’s Aviation and ACI Jet put forth development concepts that if realized, would provide a significant increase in the level of service to the flying public and capital investment in the Airport for the betterment of the Airport.

City staff reviewed confidential financial statements from both FBO proposals, including three-year profit/loss statements, statements of financial capacity, and proof of insurance. Both proposers were deemed capable of providing the required services.

Highlights of each proposal are as follows:
1) Loyd’s Aviation proposes:
a) Leasing the existing facility offerings detailed in the RFP; b) An expansion of the Airport Terminal building to the south including a two-story executive FBO building, a customer service desk, a flight planning area, a pilot’s lounge, a passenger lounge, and three additional restrooms;

Joint City Council and Airport Commission Meeting Agenda c) On-site car rental services;
d) A phased development (two to three hangars at a time) of 19 additional small to mid-size hangars on the 3.2 acre development area;
e) An initial 5-year term with an option to extend long term upon completion of the Airport Terminal expansion;
f) A negotiated split on aircraft parking fees with rates set by the City Council per the adopted comprehensive fee schedule;
g) To address the aircraft maintenance obligations of the RFP, Loyd’s was open to supporting local businesses however possible, including a contractual relationship with the existing onsite maintenance shops or opening its own maintenance shop should the need arise. During the interview process Loyd’s indicated their maintenance activity in Bakersfield is ~40% light aircraft and that they are a Piper and Cessna authorized repair station. 2) ACI Jet proposes:
a) Leasing the existing facility offerings detailed in the RFP; b) An expansion of the Airport Terminal to the south including a two-story executive FBO building, customer service desk, a flight planning area, a pilot lounge, a passenger lounge, and the remodeling of the existing restroom facility rather than the addition of new restrooms in the Airport Terminal expansion;
c) One 18,000 SF corporate jet hangar and a development concept for the 3.2 acre offered parcel.

ACI Jet proposed a 40-year term on all areas except the 3.2-acre parcel of which they proposed a 10-year term with a 30-year first right of refusal on the parcel if they did not develop the area within the initial 10-year term.
d) Included as part of, and contingent on, the ACI Jet proposal was the long-term lease of an additional, approximately 250,000 square feet (“SF”) of ramp area not identified by the City to be leased by the prospective FBO. This additional ramp area fronts the Airport Terminal and includes all premium ramp space at the Airport: the Terminal Ramp, Transient Ramp, the Heliport, and the Terminal Overflow Ramp.
i) In question #1 of addendum #2 ACI Jet asked whether these areas were offered for lease to which the City responded “No, all the areas in the attached photo are not expressly part of the facilities to be leased by the successful proposer …” Despite confirmation by the City that the additional areas were not offered, ACI Jet retained these areas in their proposal.

Furthermore, on page 23 of the ACI Jet proposal it states “development is contingent upon our ability to lease the following additional areas.” ACI Jet offered a 40-year term on this additional ramp space. For the first 10 years of the term, rent would be set at $0.12/SF/year with an 80% ACI/20% City split on the parking fees generated on the ramp area of which rates are set by ACI Jet. Following the initial 10-year term, the City would receive Fair Market Value for the ramp space and no longer receive a revenue share for parking fees on the leased areas.

For the entire term, the City would remain responsible for the maintenance and upkeep of the parking areas leased by ACI Jet.
ii) During the interview process ACI Jet confirmed they would not provide capital investment in the Airport unless they were able to lease the additional ramp space. e) To address the aircraft maintenance obligations of the RFP, ACI Jet proposed a subcontract with a local maintenance provider for general aviation maintenance with support for turbine and Jet aircraft out of their repair station in San Luis Obispo.

Future Negotiation:

Joint City Council and Airport Commission Meeting Agenda Per the provisions of the RFP the City retains the right to negotiate with one or more proposers and the right to terminate negotiations at any time without liability before awarding the agreement. Following discussion between interview committee members it was agreed if the City were to negotiate with either one or both proposers, the following negotiated points should be considered:
1) Loyd’s Aviation:
a) Seek an improved proposal for the Airport Terminal expansion design to more closely match the existing building;
b) Focus on FBO operated aircraft maintenance services rather than a subcontract arrangement; and c) Development of the 19 additional hangars en masse rather than phased. 2) ACI Jet:
a) Seek a reduction in the amount of leased space and exclusion of first right of refusal language to align with the offerings of the RFP;
b) Focus on FBO operated aircraft maintenance services rather than a subcontract arrangement; c) Seek improved restroom access in the Airport Terminal expansion design; d) Retain the ability for City Council to set rates and fees for aeronautical charges; and e) Detail customer service level guarantees.

Fiscal Impact
Currently the City receives $179,433 per year in lease revenue from the existing full service FBO contract.

Upon review of the proposer’s financial plans, both proposals offered roughly $150,000 per year in lease revenue to the City for the areas offered in the RFP. Since all terms are negotiable the City is unable to determine the actual financial impact until negotiations are completed but it is expected the City would receive lease revenue in line with fair market values for property at the Airport.

CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Recommendation
While staff does not have a specific recommendation, should the City Council authorize staff to negotiate with one or both of the proposers, staff would recommend the City Council direct staff to negotiate on the points above under “Future Negotiation,” in addition to any other considerations to achieve the most favorable overall arrangement for the City.

Attachments

1. Request for Proposals, including addendums 1 and 2.

Joint City Council and Airport Commission Meeting Agenda April 14, 2023
City of Paso Robles
Municipal Airport Terminal
4912 Wing Way
Paso Robles, California 93446
805.237.3877

REQUEST FOR PROPOSALS
Fixed Base Operation
Paso Robles Municipal Airport
Release Date: April 14, 2023
Proposer’s Site Visit Airport Lobby: May 8, 2023, 10:00 a.m. Pacific Standard Time Deadline for Questions: May 18, 2023, before 5:00 p.m. Pacific Standard Time Proposal Due Date: June 29, 2023, before 5:00 p.m. Pacific Standard Time Attachment 1

Joint City Council and Airport Commission Meeting Agenda

TABLE OF CONTENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 1 City of Paso Robles, California (04/14/2023)

1. NOTICE OF REQUEST FOR PROPOSALS 1

1.1. Purpose 1

1.2. Requirements 1

1.3. Expected Timeline 1

1.4. Delivery of Proposals 1

2. OVERVIEW OF THE OPPORTUNITY 2

2.1. Introduction 2

2.2. Description of the Airport/FBO Property and Facilities 2

2.3. Minimum FBO Products, Services and Facilities 3

2.4. Minimum Hours of Operation 3

2.5. Description of the FBO Vehicles and Equipment 3

2.6. Anticipated Lease Term 4

2.7. Anticipated Development 4

2.8. Anticipated Rents and Fees 4

2.9. Anticipated Insurance Requirements 4

3. BACKGROUND INFORMATION 5

3.1. Airport Sponsor 5

3.2. Airport Geographic Locations 5

3.3. Airport Profile and Infrastructure 6

3.4. Aircraft Operations 7

3.5. Based Aircraft 7

3.6. Fuel Volumes 7

3.7. Commercial Operators 9

4. PROPOSER INSTRUCTIONS 10

4.1. Introduction 10

4.2. Investigation of Conditions and Circumstances 10

4.3. Preparation of Proposals 10

4.4. Proposer Request for Receiving Addendums 11

4.5. Questions 11

4.6. Anticipated Schedule 11

4.7. Delivery of Proposals 11

4.8. Withdrawal of Proposal 12

4.9. Prohibition Against Lobbying 12

4.10. Contact with the City and Others 12

4.11. Discrimination 13

4.12. Disqualification of Proposal and/or Rejection of Proposal 13

4.13. Evaluation Criteria 14

4.14. Evaluation Committee 14

4.15. Interviews 14

4.16. Additional or Supplemental Information 14

4.17. Selection and Negotiation 14
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

TABLE OF CONTENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 2 City of Paso Robles, California (04/14/2023)

4.18. Award of Lease 15

4.19. Failure to Execute Agreement 15

4.20. Failure to Meet and/or Perform Related Obligations 15

5. PROPOSAL CONTENT 16

5.1. Cover Letter 16

5.2. Executive Summary 16

5.3. Qualifications and Experience 16

5.4. Management Plan 17

5.5. Operational Plan 17

5.6. Marketing Plan 17

5.7. Financial Plan 18

5.8. Development Plan 18

5.9. Additional Information 18

6. ATTACHMENTS 19
Attachment 1 – FBO Property 19
Attachment 2 – Executive Air Center, Aircraft Maintenance/Storage Hangar 20 Attachment 3 – FBO Ramp 22
Attachment 4 – Terminal Based FBO Facilities 23
Attachment 5 – Aviation Fuel Storage and Self-Service Facility 24 Attachment 6 – Future FBO Development Area 25
Attachment 7 – North GA Ramp 26
Attachment 8 – Terminal Ramp and Transient Ramp 27
Attachment 9 – Heliport 28
Attachment 10 – Terminal Overflow Ramp and Flight School Ramp 29 Attachment 11 – South GA Ramp 30
Attachment 12 – South Ramp - Preferred Large Aircraft Parking 31 Attachment 13 – Airport Operating Permit 32
Attachment 14 – Airport Layout Plan 33
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

NOTICE OF REQUEST FOR PROPOSALS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 1 City of Paso Robles, California (04/14/2023)

1. NOTICE OF REQUEST FOR PROPOSALS

1.1. Purpose
The City of Paso Robles (City) is requesting proposals from qualified and experienced entities (Proposer) interested in leasing land and improvements (Subject Property) at the Paso Robles Municipal Airport (Airport) in Paso Robles, California for engaging in commercial aeronautical activities. More specifically, the City is seeking interest from parties interested in managing, operating, and marketing the fixed base operation (FBO) products, services, and facilities at the Airport.

1.2. Requirements
The ideal Proposer will have substantial qualifications and experience related specifically to the aeronautical activities proposed including the submittal of a detailed management, operational, marketing, and financial plan to support the activities. The RFP will be available electronically, at no cost, at www.ciplist.com. Use the map at www.ciplist.com to navigate to “California”, then select “Browse Cities” from San Luis Obispo City in the California list of counties. To download the RFP, the user must register for a free account on the site. It is the responsibility of each individual or firm to download and print the entire RFP for review and to verify the completeness of the RFP before submitting. Any Addenda will be posted at www.ciplist.com.

1.3. Expected Timeline
The anticipated schedule for this RFP process (which is subject to change) follows:

RFP Schedule
Milestone Date
Issue date of RFP 04/14/2023
Proposers’ Request for Receiving Addendums 04/27/2023
Proposers’ Site Visit Airport Lobby 10:00 AM 05/08/2023 Proposers’ Question Submission Deadline 05/18/2023
City’s Response Deadline for Answering Questions 05/26/2023 Proposal Submission Deadline 06/29/2023
Interviews (if necessary) By 07/13/2023
Successful Respondent Decision By 07/27/2023
Lease/Management Agreement Start Date 10/31/2023

1.4. Delivery of Proposals
One digital copy of the proposal and any additional supporting information must be submitted electronically (in a PDF format) to Mark Scandalis, Airport Manager, via email to [email protected] prior to 5:00 p.m. Pacific on June 29, 2023 (Proposal Submission Deadline) with a subject line stating “Proposal – FBO at Paso Robles Municipal Airport.” Email submissions must be confirmed by returned email. Facsimiles will not be accepted.

One hard copy of the proposal must also be delivered to Mark Scandalis prior to 5:00 p.m. Pacific on June 29, 2023, at the Paso Robles Municipal Airport Terminal, 4912 Wing Way, Paso Robles, CA 93446.

Additional details pertaining to the delivery of proposals are outlined in Section 4.6 of this RFP.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

OVERVIEW OF THE OPPORTUNITY
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 2 City of Paso Robles, California (04/14/2023)

2. OVERVIEW OF THE OPPORTUNITY

2.1. Introduction
The City is requesting proposals from qualified and experienced entities interested in leasing the Subject Property at the Airport for the provision of FBO products, services, and facilities, as detailed herein.

2.2. Description of the Airport/FBO Property and Facilities The FBO Property, located on the western side of the Airport (See Attachment 1), consists of the following:
(Please note: Parts of the Executive Air Center and the dedicated portions of the Terminal have preexisting subtenants. The Proposal should indicate whether and, if so how, the current subtenants would be accommodated, expanded, or transitioned.)
Executive Air Center Aircraft Storage Hangar
 10,000 SF – FBO Hangar
 8,600 SF – FBO Attached Offices (see Attachment 2)
Dedicated FBO Ramp
 80,400 SF – FBO Ramp (see Attachment 3)
Dedicated Portions of Terminal (5-year renewable lease)  546 SF – FBO Office
 1,780 SF – FBO, Restaurant
 745 SF – FBO Maintained Public Access and Restrooms
 1,333 SF – Terminal Lobby, City Managed Area (see Attachment 4) Aviation Fuel Storage (FBO Maintained and Operated)
 12,000 Gallon – Aboveground, Double-Walled Avgas Tank  20,000 Gallon – Aboveground, Double-Walled Jet A Tank  QT-Pod Self-Service System (see Attachment 5)
Future FBO Development Area
 165,794 SF (see Attachment 6)
Aircraft Parking and Storage
Parking is dependent on weight bearing capacity. The FBO will be responsible for collecting all applicable overweight waivers and remitting related fees to the City.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

OVERVIEW OF THE OPPORTUNITY
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 3 City of Paso Robles, California (04/14/2023)
 22 Aircraft Tiedowns, North GA Ramp (See Attachment 7)  15 Aircraft Tiedowns, Transient Ramp (See Attachment 8)  6 Helicopter Parking Spots (See Attachment 9)
 11 Aircraft Tiedowns, or 2 Large Aircraft, Heavy Weight Bearing Capacity Parking Positions, Terminal Overflow Ramp (See Attachment 10)
 6 Aircraft Tiedowns, South GA Ramp Extension (See Attachment 10)  16 Aircraft Tiedowns, South GA Ramp (See Attachment 11)  10 Aircraft Tiedowns, South Ramp (See Attachment 12)

2.3. Minimum FBO Products, Services and Facilities
The following are the minimum FBO products, services, and facilities required to be provided by the successful respondent at the Airport.
 Retail aircraft fueling services (100LL and Jet A) and self-service fueling (100LL); receptive to exploring alternative fuel options such as sustainable aviation fuel (SAF), unleaded aviation fuel, electric, and hydrogen; and upgrading of current self-serve system such as addition of an electric hose reel; loyalty programs for based aircraft;
 Aircraft ground handling services (including parking guidance, towing, etc.);  Crew and passenger services (including baggage handling, ground transportation arrangements, etc.);  Operation of the Unicom radio, monitor the CTAF and issue necessary public information involving airport operations and status (NOTAMS);
 Tie-down and apron parking rental management;
 Crew and passenger amenities and facilities;
 Emergency service to disabled general aviation aircraft (i.e., towing/transporting disabled aircraft);  Sale of miscellaneous retail pilot supplies;
 Aircraft maintenance, piston and jet (may be provided through a subcontractor); and  Aircraft charter services (may be provided through a subcontractor).

2.4. Minimum Hours of Operation
Following are the minimum hours of operation for the provision of FBO products, services, and facilities:

Fueling, Ground Handling, and Crew/Passenger Services
 10 hours a day, 7 days a week
 Holidays and afterhours – on call with one hour response time Aircraft Maintenance Services
 Eight hours a day for five days a week
 Holidays and afterhours – on call with two-hour response time

2.5. Description of the FBO Vehicles and Equipment
All of the current FBO vehicles and equipment are owned by the current FBO, ACI Jet. These may or may not be available for purchase by the successful Proposer. Any such arrangements shall be between ACI Jet and the successful Proposer.

2.6. Anticipated Lease Term
Lease term will be commensurate with the capital investment made by the Proposer on the Subject Property or at the Airport.
• If capital investment is not provided by the Proposer, the anticipated term is 5 years.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

OVERVIEW OF THE OPPORTUNITY
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 4 City of Paso Robles, California (04/14/2023)
• If capital investment is provided by the Proposer, term will be negotiated with the City. The maximum term available is 40 years, depending on the level of approved capital investment by the Proposer to provide opportunity for amortization of the proposed capital investment.

Consistent with existing City practices at the Airport and FAA best practices, the improvements developed by the Proposer shall revert to the City upon expiration of the lease term.

2.7. Anticipated Development
If the Proposer intends to make any capital improvements to the Subject Property and/or at the Airport, a Development Concept plan must be included in the proposal. The Development Concept plan shall clearly convey the desired property and may include renderings and/or layout plans. All proposed improvements will be subject to necessary review and approval by the Federal Aviation Administration (FAA), including but not limited to 14 CFR Part 77 - Safe, Efficient Use, and Preservation of the Navigable Airspace.

2.8. Anticipated Rents and Fees
Rents and fees shall be proposed on either a “square foot per year basis” (psf/yr), “percentage of revenue share” (%), or “per gallon” for the following as appropriate and noted below:
 Executive Air Center Offices (FBO Dedicated) – psf/yr  Executive Air Center Aircraft Storage Hangar (FBO Dedicated) – psf/yr  Dedicated Portions of the Airport Terminal (FBO Dedicated) – psf/yr  Aviation Fuel Storage and Self-Service Facility (FBO Dedicated) – cents per gallon  Fuel Flowage Fee – a minimum of $0.10 per gallon for 100LL and $0.12 per gallon for Jet A, or the most recently adopted fee schedule.

A rent and fee structure shall be proposed under one, or a combination of, the following scenarios:
● “Per square foot per year basis” (psf/yr) for exclusive use areas (hangars, office, shop, etc.) ● Fee structure for preferential use or managed areas (e.g., apron) The City expects the future lessee will be responsible for all maintenance and repair, insurance, utilities, and taxes associated with the use and occupancy of exclusive use areas under a triple net lease arrangement. The Proposal shall clearly convey the proposed lease arrangement (e.g., modified gross, gross, etc.) for all preferential use or managed areas, including identifying the percentage of revenue retained by the City.

The City expects rent for exclusive use areas will be adjusted on a periodic basis (market adjustment every five years with Consumer Price Index adjustments annually in intervening years) throughout the term of the agreement (if longer than five years). Additionally, the City expects fees for preferential use or managed areas will be adjusted on a periodic basis to reflect appropriate market conditions.

2.9. Rules and Regulations
Proposals are expected to comply with all Airport Rules and Regulations, the Airport’s Minimum Standards, Federal, State, or local, rules, regulations, laws, ordinances, statues, or orders as they relate to the Airport or activities thereon, including compliance with FAA, TSA, and Airport security standards, grant assurances, and plans.

2.10. Anticipated Insurance Requirements
A letter of commitment or certificate of insurance (COI) from an acceptable (A.M. Best rating of A VIII [A:8]) insurance company setting forth the following types and amounts of insurance coverage, at a minimum, will be required at the time of commencement of the Agreement term: (The City must have the COI and all endorsements before the lease commences.)
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

OVERVIEW OF THE OPPORTUNITY
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 5 City of Paso Robles, California (04/14/2023)
 General Liability and Completed Products – $5,000,000  Airport Premises Liability – $5,000,000
 Workers Compensation – Statutory Limits
 Vehicle Liability – $1,000,000
 Pollution Liability – $1,000,000
 Hangar Keepers – $5,000,000
 Property Insurance – Replacement Value Of Owned Or Leasehold Premises.  Chemical Liability – Statutory
 Non-Owned Aircraft Liability – As Determined By The City.  Environmental – $1,000,000
 Aircraft Liability – $10,000,000
The City shall be named as Additional Insured, requires primary, non-contributing and waiver of subrogation coverage, and must have an indemnification agreement clause. The City reserves the right to request additional insurance coverages and amounts based on the proposed FBO products, services, and facilities.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 6 City of Paso Robles, California (04/14/2023)

3. BACKGROUND INFORMATION

3.1. Airport Sponsor
The Airport is owned and operated by the City of Paso Robles, California and governed by the City of Paso Robles City Council.

3.2. Airport Geographic Locations
Figure 1 – Airport Geographic Locations
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 7 City of Paso Robles, California (04/14/2023)

3.3. Airport Profile and Infrastructure
Table 1 – Airport Profile
Item Information
Airport Name Paso Robles Municipal Airport
FAA Airport Identifier PRB
City and State Paso Robles, California
Distance/Direction from CBD 4 miles Northeast of the Central Business District Airport Sponsor (Type) City of Paso Robles (City)
Airport Governing Body City of Paso Robles City Council Type of Airport Governing Body ☒Elected ☐Appointed
Airport Operator (Type) City of Paso Robles (City)
Service Level (NPIAS) ☐General Aviation Reliever ☒General Aviation Airport Role (NPIAS) ☐Basic ☒Local ☐Regional ☐National
Airport Reference Code (ARC) AAC: ☐A ☒B ☐C ☐D ☐E ADG: ☐I ☒II ☐III ☐IV ☐V RVR: ☐VIS ☐5000 ☐4000 ☐2400 ☐1800 ☐1200 ☒N/A
Market Segments Served Industry
☐Air Carrier ☒Military ☒General Aviation
General Aviation
☒Personal ☒Business ☐Commercial ☒Government
Air Traffic Control Tower ☐FAA ☐Contract ☒None
Acreage 1,300 acres
Table 2 – Airport Infrastructure
Airport Infrastructure Details
Runway 01/19
Length/Width 6,008’ x 150’
Weight Bearing Capacity S-60, D-106, ST-150
Runway Pavement/Condition Asphalt/Good
Taxiways (WBC and Width) Fair/50’
Precision Approaches None
Non-Precision Approaches 19: RNAV (GPS), VOR, VOR-B
Other Navigation Aids 19: 4-light PAPI on left (3.00 degrees glide path) Lighting 01/19: HIRL , 19: PAPI
Runway 13/31
Length/Width 4701’ x 100’
Weight Bearing Capacity S-30, D-50, ST-90
Runway Pavement/Condition Asphalt/Good
Taxiways (WBC and Width) Fair/50’
Precision Approaches None
Non-Precision Approaches 31: RNAV (GPS)
Other Navigation Aids 31: 4-light PAPI on left (3.00 degrees glide path) Lighting 13/31: MIRL, 31: PAPI
Heliport
Helipad H1 100 x 100 ft.

Surface Asphalt in Excellent Condition
Lighting Perimeter
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 8 City of Paso Robles, California (04/14/2023)

3.4. Aircraft Operations
Airport does not have a tower but based on ADSB tracking, the City estimates 40,000 - 50,000 operations per year.

3.5. Based Aircraft
Figure 2 illustrates the number of based aircraft at the Airport in 2010 and 2020, as reported by the City and Century West.

Figure 2 – General Aviation Based Aircraft
As shown in Table 3, 193 aircraft are currently based at the Airport.

Table 3 – General Aviation Based Aircraft
General Aviation Based Aircraft
Year Singleengine
MultiengineSingle
Turbo
Multi
Turbo Jet Helicopter
Glider Total
2023 168 11 3 2 1 6 2 193

3.6. Fuel Volumes
Figure 3 and Table 4 depict the general aviation fuel volumes (by type – jet fuel and avgas) at the Airport from Fiscal Year1 (FY) 2012 to FY 2023, as reported by the current FBO services provider. 1 The City fiscal year begins July 1st and ends June 30th.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 9 City of Paso Robles, California (04/14/2023)
Figure 3 – General Aviation Fuel Volumes
Table 4 – General Aviation Fuel Volumes
PASO ROBLES AIRPORT Calendar Year Fuel Sales (2012 –2023) Year AV Gas Jet A Total Sales
2012 138,795 307,381 446,176
2013 174,738 457,841 632,579
2014 184,159 283,556 467,715
2015 160,932 494,625 655,557
2016 188,680 643,516 832,196
2017 143,866 482,909 626,775
2018 130,437 478,070 608,507
2019 136,343 402,662 539,005
2020 139,556 556,181 695,737
2021 72,769 226,939 299,708
2022 146,411 523,255 669,666
2023 ytd 9,571 129,158 138,729
Average 146,971 441,540 588,511
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 10 City of Paso Robles, California (04/14/2023)

3.7. Commercial Operators
ACI Jet is the current provider of FBO products, services, and facilities, including fueling (jet and avgas), aircraft ground handling services, aircraft parking (hangar and tiedown), and aircraft maintenance. The ACI Jet agreement expires on October 31, 2023.

Table 5 identifies additional providers of commercial and non-commercial aeronautical activities.

Table 5 – Providers of Commercial and Non-Commercial Aeronautical Activities ACI Jet FBO www.ACIJET.com
Air Jav Aviation Aircraft Maintenance www.airjav.com/
Air Methods Air Ambulance www.ata-sd.com
Air Paso Flight Services Flight Instruction, Aircraft
Rental, Sight Seeing
www.airpaso.com/
Airport Rental & Leasing Lilly Hangars 805-238-4242
Antique Aero Vintage Aircraft Mechanic 805-239-0749
Avlite Corporation Aircraft lighting parts www.aviliteaviation.com CDF Air Attack Base Cal Fire 805-238-1878
CHP Air Operations CHP station www.chp.ca.gov
Cooks Coastal Enterprises Pilot Examiner/flight
simulator
805-459-8876
Del Rio Aviation Helicopter services www.delrioaviation.com Estrella Warbirds Museum Museum www.ewarbirds.com
FAA-Airways Facility Sector FAA tech ops 405-666-1073
Helicomm Avionics Shop 805-674-1729
Nunno Corporation Hangars/metal buildings www.nunnosteel.com Sinton Helicopters Helicopter Services www.sintonhelicopters.com

3.8. Spaceport
The City is currently pursuing an FAA Part 420 spaceport license in order to launch small to midsized fixed wing spacecraft horizontally. These spacecrafts will have the ability to reach low earth orbit utilizing existing Airfield infrastructure. The City has partnered with California Polytechnic State University, San Luis Obispo, to draft technical documents needed to apply for the license. If successful, the license is expected to be granted within the next 5 years.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 11 City of Paso Robles, California (04/14/2023)

4. PROPOSER INSTRUCTIONS

4.1. Introduction
Proposer is responsible for undertaking such investigation as necessary to formulate the basis of its proposal and determine Proposer’s ability to comply with this RFP.

4.2. Investigation of Conditions and Circumstances
The submission of a proposal shall be considered conclusive evidence that the Proposer: (i) is thoroughly familiar with all terms, conditions, and provisions set forth in the RFP and all related materials, (ii) is fully qualified, experienced, and competent to successfully occupy and use the Subject Property and engage in the proposed activities at the Airport and completely understands, and will fully comply with all the requirements associated with doing so, (iii) has thoroughly, investigated all aspects of the opportunity and all related conditions or circumstances and has not relied on any information or other material conveyed in this RFP or otherwise provided by the City, and (iv) fully understands the conditions and/or circumstances that exist in the aviation industry, the community, and in the marketplace at and around the Airport.

The final agreement between the future Lessee/Operator and the City will incorporate the successful Proposer’s proposal submitted in response to this RFP and all related materials including all attachments, exhibits, etc.

The Lessee will be leasing the improvements in an “as is” condition without representations or warranties from the City for engaging in any activity or for use by any type, category, or class of aircraft. Proposers shall conduct their own independent investigation and due diligence to make their own assessments, judgments, and decisions regarding this opportunity.

4.3. Preparation of Proposals
Proposals must be complete, accurate, and free from ambiguity or irregularities of any kind. All Proposers must complete the Airport Operating Application/Permit (see Attachment 4 – Airport Operating Application/Permit) and include the completed application as part of the proposal. The completed application form must be signed by the Proposer or an authorized representative of the Proposer. If the completed application form is not signed as described, the Proposer may be disqualified and/or the proposal may be rejected by the City. In case of conflict between words and numerals, the words, unless obviously incorrect, shall govern. Proposer is cautioned to verify and confirm all aspects of its proposal prior to submittal. Proposer has no right to withdraw or amend the proposal after the Proposal Submission Deadline. Mistakes in the proposal caused by the negligence or omission on the part of the Proposer (or any party assisting with the proposal) will not be a valid justification for amending or withdrawing a proposal after the Proposal Submission Deadline. Negligence or omission on the part of the Proposer or any party preparing any portion of the proposal has no right to withdraw or amend the proposal after the Proposal Submission Deadline.

No claim for adjustment of any of the provisions of the draft Minimum Standards shall be honored after the proposal has been submitted by the Proposer on the grounds that the Proposer was not fully informed and/or did not fully understand this document or any other documents or any related data, information, and other material.

The City shall not, under any circumstances, be responsible for any costs or expenses associated with preparation of the proposal including, research, investigation, development, preparation, duplication, production, collation, packaging, delivery, transmittal, or presentation of the proposal or any other related information and other material. All costs and expenses incurred by the Proposer in connection with the proposal submitted shall be the sole responsibility of the Proposer.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 12 City of Paso Robles, California (04/14/2023)

4.4. Receiving Addendums
It is the responsibility of each individual or firm to download and print the entire RFP for review and to verify the completeness of the RFP before submitting. Any Addenda will be posted at www.ciplist.com.

Any questions, comments, or requests concerning this RFP (and any of the attachments to this RFP) must be submitted in writing to Mark Scandalis, Airport Manager, via email to [email protected] prior to 5:00 p.m.

Pacific on April 10, 2023 (Proposer’s Question Submission Deadline). Proposers are strongly encouraged to submit questions, comments, or requests as early as possible in the process.

The City’s responses to questions, comments, or requests will be provided in the form of a written addendum to the RFP and will be posted at www.ciplist.com.

Oral communications from the City or its representatives shall not be binding on the City and shall in no way modify any provision of the RFP document. Only written responses in the form of a written addendum to the RFP issued by the City shall be binding on the City.

All addenda must be acknowledged by Proposers on the RFP Addenda Acknowledgement Form and submitted with the Proposal. The form is available on www.ciplist.com.

4.5. Anticipated Schedule
The anticipated schedule for this RFP process (which is subject to change) follows:

RFP Schedule
Milestone Date
Issue date of RFP 04/14/2023
Proposers’ Request for Receiving Addendums 04/27/2023
Proposers’ Site Visit at 10:00 AM 05/08/2023
Proposers’ Question Submission Deadline 05/18/2023
City’s Response Deadline for Answering Questions 05/26/2023 Proposal Submission Deadline 06/29/2023

4.6. Delivery of Proposals
One digital copy of the proposal and any additional supporting information must be submitted electronically (in a PDF format) to Mark Scandalis, Airport Manager, via email to [email protected] prior to 5:00 p.m. Pacific on June 29, 2023 (Proposal Submission Deadline) with a subject line stating “Proposal – FBO at Paso Robles Municipal Airport.” Email submissions must be confirmed by returned email. Facsimiles will not be accepted.

One hard copy of the proposal will also be delivered to Mark Scandalis prior to 5:00 p.m. Pacific on June 29, 2023, at the Paso Robles Municipal Airport Terminal, 4912 Wing Way, Paso Robles, CA 93446.

Proposers should anticipate the time required for email submissions to be received. As such, the proposal shall be submitted as early as possible to ensure receipt prior to 5:00 p.m. Pacific on June 29, 2023 (Proposal Submission Deadline). The City is not responsible for delays in transmission or technical issues related to the submission of a proposal.

Proposers’ internal networks may have limits on the size attachments for sending emails. It is incumbent on the Proposer to ensure the proposal can be transmitted by the Proposers' network and accepted by the City network.

If attachments exceed these limitations, the City will accept proposals in multiple emails, provided all applicable emails (and attachments) are received prior to 5:00 p.m. Pacific on June 29, 2023 (Proposal Submission Deadline). Under this circumstance, respondent shall note in the description of the email that the proposal will Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 13 City of Paso Robles, California (04/14/2023)
be provided in multiple parts and include the total number of components and which component, of the total, the attachment represents.

Any proposal and all additional supporting information received after the Proposal Submission Deadline, regardless of the reason for the delay, will not be accepted and will be returned to the Proposer.

Proposals must conform to the requirements stipulated in the RFP. By submitting a proposal, Proposer agrees the proposal represents genuine interest in the opportunity at the Airport. Further, Proposer agrees that all materials submitted by Proposer in response to this RFP will become the property of the City and shall not be returned to the Proposer. The City shall have the right to copy, disclose, publicize, and dispose of the proposal and all other material. In addition, the City shall be free to use as its own ideas, concepts, recommendations, techniques, or plans provided by the Proposer without obligation for compensation or liability of any kind.

The Proposals will be reviewed by the Evaluation Committee, as further described in Section 4.13 of this RFP.

The Evaluation Committee will not disclose any part of any proposal before announcing a recommendation for award and the City will not disclose any part of any proposal before announcing an award, on the grounds that there is a substantial public interest in not disclosing submittals during the evaluation process. After the announcement of a recommended award, all proposals received in response to this RFP will be subject to public disclosure.

Proposer understands and agrees that all documents submitted in connection with this RFP are subject to disclosure in accordance with the California Public Records Act (Cal. Gov. Code §6250, et seq.) Proposer must identify, in writing, all copyrighted material, trade secrets or other proprietary information that Proposer claims are exempt from disclosure pursuant to the California Public Records Act and include the specific provision in the California Public Records Act which provides an exemption. Proposer claiming such an exemption must also state in its proposal that, “The Proposers agrees to indemnify and hold harmless the City and its elected officials, officers, officials, directors, employees, agents, and volunteers, from any claims, liability or damages, including reasonable attorney’s fees and court costs, against the City and to defend any actions brought against the City for its refusal to disclose such material, trade secrets or other proprietary information to any party.”

4.7. Withdrawal of Proposal
Unless the Proposer makes a request for withdrawal in writing and the request is received by the City prior to the Proposal Submission Deadline, proposals may not be withdrawn for a period of 180 calendar days.

4.8. Prohibition Against Lobbying
Neither Proposer nor its representatives shall lobby, either on an individual or collective basis, either directly or indirectly, the City, its Council, employees, or advisors, or any federal, state, or local elected or public officials or staff members regarding this RFP or the Proposer’s anticipated or actual proposal. Neither Proposer nor its representatives shall contact the City, its Council, employees, or advisors, or any federal, state, or local elected or public officials or staff members or take any action to influence the outcome of the process. Violation of this provision, by or on behalf of a Proposer, intentionally or unintentionally, will result in disqualification of the Proposer and/or rejection of the proposal.

4.9. Contact with the City and Others
Except for submitting written questions concerning this RFP to Mark Scandalis, Airport Manager, which is specifically authorized by the City in this RFP, Proposers shall not contact the City, its Council, Airport Commission, employees, or advisors, or any federal, state, or local elected or public officials or staff members regarding this RFP. Violation of this provision, by or on behalf of a Proposer, intentionally or unintentionally, shall be cause for disqualification of the Proposer and/or rejection of the proposal.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 14 City of Paso Robles, California (04/14/2023)

4.10. Discrimination
In its evaluation of proposals, the City shall not discriminate on the grounds of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, or sexual orientation.

4.11. Disqualification of Proposal and/or Rejection of Proposal A Proposer may be disqualified and/or a proposal may be rejected by the City for any of the following reasons:

1. Submission of proposal after the Proposal Submission Deadline;

2. Submission of more than one (1) proposal by any entity under the same or a different name;

3. Collusion among Proposers;

4. Existence of any unresolved claim between the Proposer and the City;

5. Proposer (or the proposed operation) does not fully meet the qualifications, requirements, or standards including, but not limited to, the Minimum Standards established by the City;

6. Proposer provides inaccurate, misleading, or false information or other material or misrepresents any material fact;

7. Proposer fails to make full disclosure;

8. Proposer (or an officer, director, agent, representative, shareholder, or employee of the Proposer) has a record of violating federal, state, or local regulatory measures including, but not limited to those established by the FAA, the State of California, the City, or any other airport owner/operator;

9. Proposer (or an officer, director, agent, representative, shareholder, or employee of the Proposer) has defaulted in the performance of any agreement at the Airport or at any other airport;

10. Proposer fails to demonstrate that it possesses adequate financial resources or that it can conduct the proposed activity;

11. Proposer (or an officer or director of the Proposer) has been convicted of a felony or a crime involving theft, fraud, or dishonesty;

12. Proposer’s interests and/or the proposed activity, use, or improvement is inconsistent with the Airport Master Plan’s goals or objectives, the Airport Layout Plan (ALP), the best interests of the City, or any airport assurance or other obligation;

13. The Subject Property leasehold is not appropriate or not adequate for the proposed activity;

14. Violation of Section 4.10. of this RFP;

15. The Proposal will require that the City expend funds or supply labor or materials in connection with the proposed activities or improvements that the City is unwilling or unable to spend or will result in a financial loss or hardship to the City;

16. Proposer cannot demonstrate its ability to obtain insurance as required by the City for the proposed activity and/or improvements;

17. Proposer seeks terms and conditions which are inconsistent with the RFP and/or the policies and practices of the City; and/or
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 15 City of Paso Robles, California (04/14/2023)

18. The Proposal will (i) result in congestion of aircraft, vehicles, or equipment; (ii) result in undue interference with aircraft operations or the operations of others; (iii) prevent free access and egress to existing areas; or (iv) deprive others of the full and unrestricted use of their leased premises.

4.12. Evaluation Criteria
Proposals will be evaluated based on the following criteria:

Evaluation Criteria
Content Points
Qualifications and Experience 25
Management Plan 15
Operational Plan 25
Marketing Plan 15
Financial Plan 20
Total Possible Points 100
Development Plan (Bonus) 10

4.13. Evaluation Committee
The Evaluation Committee will review and evaluate qualified proposals received based on the Evaluation Criteria identified in this RFP. The Evaluation Committee shall consist of members of the airport community and City staff, as determined by the City. After completing the evaluation process, the Evaluation Committee will recommend to the City the Proposer that best meets the requirements of the City, as determined by the City in its sole discretion. At its sole discretion, the City may accept and/or reject the Evaluation Committee’s recommendation.

4.14. Interviews
Proposers may be required to interview (by telephone, web-based meeting software, and/or in-person) with the Evaluation Committee and/or the City Council with date, time, and location to be determined.

An interview and/or provision of additional information or other materials shall not be construed as an acceptance of Proposer’s proposal.

4.15. Additional or Supplemental Information
Proposers may be required to provide additional or supplemental information or other material to the City. The City has the right to conduct such investigations as the City considers appropriate with respect to the qualifications, experience, competencies, capacities, abilities, or reputation of the Proposer or the information or other material provided by the Proposer.

The City has the right to consider, in its evaluation and selection process, additional information or other material obtained from the Proposer or obtained by the City through its own independent investigation.

4.16. Selection and Negotiation
Upon approval by the City, the selected Proposer(s) shall receive notice of intent to award a lease agreement and negotiations will be initiated by the City. The City may negotiate with one or more Proposers before awarding an agreement. The City may discontinue negotiations with any Proposer and/or withdraw any proposed agreement at any time before the agreement has been executed by both parties.

All Proposers will be notified in writing if selected or rejected for negotiation.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 16 City of Paso Robles, California (04/14/2023)

4.17. Award of Lease
Following agreeable negotiations, the agreement will be executed and returned to the selected Proposer(s) by the City. The agreement will only be binding when executed by both parties. In the event of a conflict between the agreement and the RFP or the Proposer’s proposal, the agreement shall control or prevail. The City reserves the right to terminate negotiations at any time without liability, except for the return of the proposal deposit without interest to the Proposer, any time before the agreement has been executed by both parties.

4.18. Failure to Execute Agreement
If the selected Proposer refuses or fails to execute the agreement, their proposal will be removed from consideration. Upon such refusal or failure to execute the agreement, the City may accept the proposal of any other Proposer or withdraw the RFP and not proceed with this procurement.

4.19. Failure to Meet and/or Perform Related Obligations If the selected Proposer fails to meet and/or perform related obligations in a diligent and timely manner, the City may: (i) withdraw the notice of intent to award the agreement to the selected Proposer and issue a notice of intent to award the agreement to another Proposer, (ii) reject all proposals (i.e., not award the agreement to any Proposer), or (iii) take such other action as the City deems appropriate.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSAL CONTENT
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 17 City of Paso Robles, California (04/14/2023)

5. PROPOSAL CONTENT
Proposals must be organized so that each element (identified in this section) is addressed in the order indicated.

Proposers must answer all questions completely and accurately and furnish all required information and materials – failure to do so may result in disqualification of the Proposer and/or rejection of the proposal.

Proposals must use letter size format, Times New Roman font and a minimum 11-point type size. Proposals, excluding the Airport Operating Application/Form and RFP Addenda Acknowledgement Form, are limited to 35 pages.

5.1. Cover Letter
The Cover Letter must identify the legal name and business trade name (if different from the legal name) of the proposing entity or entities as well as the Proposer’s primary office location and contact information. The Proposal shall be signed by a representative authorized to make commitments and/or enter into agreements on behalf of the Proposer along with the representative’s contact information. The signed RFP Addenda Acknowledgement Form shall be included acknowledging reciept all addenda.

5.2. Executive Summary
The Executive Summary must summarize the key elements of the proposal in a clear and concise manner including, but not necessarily limited to, the following:
• Qualifications and experience of the Proposer as it relates specifically to the aeronautical activities proposed including a summary of the products, services, and facilities currently being provided by the Proposer at other airports;
• Proposer's understanding of the objectives of the City as it relates specifically to the opportunity and the products, services, and facilities proposed to be provided at the Airport; • Summary of the compensation (rents, fees, and other charges) proposed to be paid to the City; • If applicable, a summary of the capital investment in the Subject Property and other improvements to be made (including justification of need) as well as the cost of proposed improvements, amortization period, source of funding, and the schedule for development and completion; • Overview of the aircraft, vehicles, and equipment to be deployed at the Airport; and • Statement explaining why the Proposer is the best selection.

5.3. Qualifications and Experience
The Qualifications and Experience section will provide a thorough description of the Proposer’s qualifications and experience in the commercial aeronautical activities proposed at the Airport, including, but not limited to:
• Number of years engaged in the planning, development, operation, management, and/or marketing of commercial aeronautical activities;
• Biography of each member of the management team including industry experience (with resumes included as an attachment to the Proposal);
• Identification of all airport property (by type and location of the property – airport, city, and state – and the history of the property) leased by the Proposer;
• Identification of all aviation businesses (by name and location of the business – airport, city, and state – and the type and history of the business) owned and/or operated by the Proposer; • Provide the names of up to five airports (and contact information) where the Proposer has leased airport property and engaged in commercial aeronautical activities within the last five years; and • Three business references, three customer references, and two financial references (including contact telephone number and email for each).

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSAL CONTENT
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 18 City of Paso Robles, California (04/14/2023)

5.4. Management Plan
The proposal must address the following:
• Statements of Proposer’s mission, vision, and values; • Chart depicting the Proposer’s organizational structure; • Description of the roles and responsibilities of the Proposer’s principals and on-site general manager; • Anticipated staffing levels and hours of operation;
• Description of the training and quality assurance programs to be implemented; and • Approach and timeframe initiating operation and approach for use of exclusive areas.

5.5. Operational Plan
The proposal must address the following:
• Description of the proposed products and services including type, range, level, and quality as well as hours of operation;
• Overview of the cost estimates for the vehicles, equipment, and aircraft to be deployed at the Airport; • Description of the policies and procedures to ensure the anticipated products and services will be provided in a safe, secure, efficient, prompt, and professional manner; • Evidence of all licenses, permits, and operating certificates required by any governmental agency; • Proposed types and limits of insurance to be obtained specifically related to the opportunity; • Evidence of any established or anticipated industry standard Safety Management System (SMS); and • Security plan.

5.6. Marketing Plan
The proposal must address the following:
• A description of the Proposer’s target markets including size, composition, trends, and future outlook as well as an analysis of the demand and capacity at the Airport for the activities proposed; • Marketing strategies utilized to reach the target market; • Description of the Proposer’s pricing strategies for all products, services, and facilities; • Overview of the Proposer’s experience championing issues that have resulted in growth and development of aviation businesses and airport activity; • Proposed marketing budget; and
• Overall value to the aviation community.

Providing letter(s) of support from existing or prospective customers for the Proposer’s operation at the Airport is desirable.

5.7. Financial Plan
The proposal must address the following:
• Statement of financial capacity from a qualified financial institution or other source easily verified by the City that identifies the sources and the funds available to provide working capital to initiate the proposed activities and make any proposed capital investment; • Three-year historical income (profit and loss) statement; • Identification of rents, fees, and other charges proposed to be paid to the City; and • Proof of insurance or evidence of ability to obtain required insurance.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

PROPOSAL CONTENT
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 19 City of Paso Robles, California (04/14/2023)
This material may be submitted under separate cover marked as Confidential Information and will remain confidential to the extent allowed by law.

5.8. Development Plan
If applicable, the proposal must address the following:
• Preliminary site plan and floor plan which may include a rendering of the proposed improvements; • Description of and preliminary specifications for the proposed improvements by major component; • Cost estimate of proposed improvements by major component, source of funds, and the contribution expected, if any, from the City or others;
• Schedule for design, site preparation (demolition), development, and completion of the proposed improvements by major component;
• Evidence of the ability to obtain a bond from a bonding company or irrevocable letter of credit from a federally regulated bank that guarantees the timely, full, and faithful performance of the Proposer’s construction obligations in the amount equal to the cost of the proposed improvements; and • Identification of the proposed amortization period for the proposed improvements.

5.9. Additional Information
Proposer may include additional information considered useful in helping the City evaluate the qualifications and experience of the Proposer.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 20 City of Paso Robles, California (04/14/2023)

6. ATTACHMENTS
Attachment 1 – FBO Property
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 21 City of Paso Robles, California (04/14/2023)
Attachment 2 – Executive Air Center, Aircraft Maintenance/Storage Hangar Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 22 City of Paso Robles, California (04/14/2023)
o
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 23 City of Paso Robles, California (04/14/2023)
Attachment 3 – FBO Ramp
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 24 City of Paso Robles, California (04/14/2023)
Attachment 4 – Terminal Based FBO Facilities
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 25 City of Paso Robles, California (04/14/2023)
Attachment 5 – Aviation Fuel Storage and Self-Service Facility Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 26 City of Paso Robles, California (04/14/2023)
Attachment 6 – Future FBO Development Area
In addition to the identified development area, applicants are encouraged to propose development concepts consistent with City and FBO business goals. Other development ideas include but are not limited to expansion of the Airport terminal to the south, renovations to the Executive Air Center, and development of other available parcels on Airport property.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 27 City of Paso Robles, California (04/14/2023)
Attachment 7 – North GA Ramp
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 28 City of Paso Robles, California (04/14/2023)
Attachment 8 – Terminal Ramp and Transient Ramp
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 29 City of Paso Robles, California (04/14/2023)
Attachment 9 – Heliport
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 30 City of Paso Robles, California (04/14/2023)
Attachment 10 – Terminal Overflow Ramp
o Attachment 11 – South GA Ramp
o Attachment 12 – South Ramp - Preferred Large Aircraft Parking Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 31 City of Paso Robles, California (04/14/2023)
Attachment 11 – South GA Ramp
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 32 City of Paso Robles, California (04/14/2023)
Attachment 12 – South Ramp
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 33 City of Paso Robles, California (04/14/2023)
Attachment 13 – Airport Operating Permit
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 34 City of Paso Robles, California (04/14/2023)
Attachment 14 – Airport Layout Plan
Attachment 1

Joint City Council and Airport Commission Meeting Agenda

CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
RFP ADDENDUM NO. 1
Fixed Base Operation
Paso Robles Municipal Airport
RFP ADDENDUM ISSUE DATE: May 12, 2023
RFP DUE DATE: June 29, 2023 at 5:00 PM
NOTE: IT IS NECESSARY TO INCLUDE A SIGNED RFP ADDENDUM WITH YOUR RFP PROPOSAL IN ORDER FOR THE PROPOSAL TO BE DEEMED RESPONSIVE. IN THE

EVENT OF MULTIPLE ADDENDA, ALL ARE REQUIRED TO BE SIGNED AND SUBMITTED.

I acknowledge receipt of this RFP Addendum, which consists of these xx pages with additional information and clarification. I further acknowledge that the RFP Proposal submitted for this project incorporates the information contained in this RFP Addendum.

Company Name:

Signature:

Title:

Date:

1. Section 2.2 (Description of the Airport/FBO Property and Facilities/Aircraft Parking and Storage) does not include the Terminal Ramp. Why is that the case? What is the City’s expectation of the FBO when it comes to use and management of the Terminal Ramp?
A: The terminal ramp was inadvertently omitted from Section 2.2. It is depicted on page 24 of the document. For the terminal ramp, and other public ramps not under agreement with the FBO it is expected that the FBO help manage day to day parking and general directing of aircraft to parking as needed and in conjunction with Airport staff.

2. Section 2.2 (The Proposal should indicate whether and, if so how, the current subtenants would be accommodated, expanded, or transitioned.) Please provide a list of all current agreements the city has on all of the proposed properties with Attachment 1

Joint City Council and Airport Commission Meeting Agenda Bid Addendum No. ___, DPW No. ___ Page 2 of 3
associated rates and terms, including the seasonal agreement for the Skycrane Helicopter.

A: This Section speaks to the subtenants under the current FBO lease hold; Joe’s 19er Diner in the Airport Terminal restaurant space; and Air Methods and Air Jav Aviation in the Executive Air Center. As these three tenants are subtenants of the current FBO, the City does not have any agreements with the companies. The prospective FBO should indicate if these subtenants would be accommodated, expanded, or transitioned. Any seasonal agreement with the Skycrane Helicopter would be outside of the purview of the Full Service FBO Request for Proposals and under the Department of Forestry.

3. Section 2.2 (The FBO will be responsible for collecting all applicable overweight waivers and remitting related fees to the City.) What are the official weight limits that the airport can accommodate? What is considered overweight from the City’s perspective? Have these numbers been provided to the Military to inform appropriate revisions to the Giant Report and for knowing the threshold to request waivers? A: The official weight limits for the Airport can be found on page 7, Table 2 “Airport Infrastructure” of the RFP document. The Military is kept up to date on current Airfield conditions through routine inspections.

4. Section 2.2, Helicopter Parking Spots Attachment 9 depicts 7 helicopter parking spots. Which are for FBO use?
A: 6 parking positions are to the east of the Helipad. A prospective FBO may propose exclusive use of a helicopter parking position, including preferred location for consideration.

5. Section 2.2, Attachment 3. 13,000 sf cutout dedicated for periodic fire emergency operations. What constitutes emergency fire operations? Who collects rent / fees when this space is used for this purpose?
A: An emergency fire operation is considered to be a situation where the City Fire Department responds to an incident at the airfield. An example, among other situations, would be an aircraft crash. Fees and rents would not be collected during a short-term emergency situation. If need be, a prospective FBO can elect not to include this square footage in any agreement with the City, permanently keeping it clear and reserving the square footage for emergency response. If a prospective FBO includes this area as part of an agreement with the City, the area would be kept clear of semi-permanent or not readily movable assets. The intended use of the space is light aircraft storage, easily moved in case of emergency. The space’s proximity to the Airport Fire Station and ingress/egress to the airfield dictate its special use condition.

6. Section 2.8 Anticipated Rents and Fees: The City currently has established flow fees but the RFP requests both proposed Storage and flow fees. Is the City’s intent that proposers would identify an additional amount to be paid to the City moving forward?
A: Fuel flowage fees will be the only fees assessed for the use of the City owned fuel storage facility.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda Bid Addendum No. ___, DPW No. ___ Page 3 of 3

7. Section 4.12 Evaluation Criteria. When scoring, are the points divided up evenly amongst the bullet points listed within the defined proposed content? For example, are the 25 possible points for “Qualifications and Experience” divided evenly between the 6 bullet points of 5.3 (Qualifications and Experience)? A: Evaluation criteria are as defined in 4.12, are ranked and graded holistically based on the key elements listed for each of the parts of the proposal content in Section 5.

8. Do full page tab dividers count toward the proposal's maximum page count? A: No, dividers between sections are not included in the maximum page count.

9. If using double-side printing for our proposal, are we charged one or two pages toward the proposal's maximum page count?
A: Double-sided printing is considered two pages.

10. Do attachments count toward the proposal's maximum page count? A: Except for schematic or renderings depicting proposed development plans, attachments are included in the maximum page count.

11. Do embedded documents within the proposal, if kept in their original format or scanned copies of originals, need to meet the Times New Roman and minimum 11pt font size requirement?
A: No, embedded content can be kept in its original format provided content is easily legible.
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Attachment 1

Joint City Council and Airport Commission Meeting Agenda

CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
RFP ADDENDUM NO. 2

FINAL ADDENDUM
Fixed Base Operation
Paso Robles Municipal Airport
RFP ADDENDUM ISSUE DATE: May 23, 2023
RFP DUE DATE: June 29, 2023 at 5:00 PM
NOTE: IT IS NECESSARY TO INCLUDE A SIGNED RFP ADDENDUM WITH YOUR RFP PROPOSAL IN ORDER FOR THE PROPOSAL TO BE DEEMED RESPONSIVE. IN THE

EVENT OF MULTIPLE ADDENDA, ALL ARE REQUIRED TO BE SIGNED AND SUBMITTED.

I acknowledge receipt of this RFP Addendum, which consists of these xx pages with additional information and clarification. I further acknowledge that the RFP Proposal submitted for this project incorporates the information contained in this RFP Addendum.

Company Name:

Signature:

Title:

Date:

1. Are all the areas shown in blue part of the FBO facili�es to be leased to other successful proposer? (photo 1 at end of document)
a. No, all the areas in the atached photo are not expressly part of the facility to be leased by the successful proposer. See the first 5 items of bold letering under sec�on 2.2 on page 2 for descrip�on of poten�al FBO facili�es to be leased.

2. Does the City currently have any month to month, quarterly, or annual agreements with any user, other than the current FBO, on any of the proposed FBO lease hold areas depicted in the RFP? If so, what rates are these users paying to u�lize space? a. No. Unless otherwise nego�ated, rates are based off the current fee schedule adopted by City Council.

Attachment 1

Joint City Council and Airport Commission Meeting Agenda Bid Addendum No. ___, DPW No. ___ Page 2 of 3

3. Can the City authorize addi�onal pages for proposers submi�ng a development plan? a. By way of this Addendum the City authorizes an addi�onal 10 pages for proposers submi�ng a development plan.

4. If a proposer submits confiden�al informa�on (i.e. financial statements) under a separate cover and designates them as confiden�al, are those pages counted against the 35 page total? a. No. Confiden�al documents can be submited under a different cover and will not count towards the total number of pages allowable.

5. Are the subleases with the exis�ng FBO a public document? a. Yes.

6. Is it possible to eliminate the requirement of providing aircra� maintenance, but allowing the FBO to decide to engage in aircra� maintenance in the hangar if the business was viable? a. Aircra� maintenance is required per the City Council adopted Minimum Standards for the Full Service FBO and cannot be eliminated.

7. How are fees now collected on behalf of the airport? Including landing, parking and anything else that is not on the FBO designated ramp?
a. Generally, the City itself handles collec�on of airport fees on areas not under FBO lease hold with the excep�on of overweight fees iden�fied in the RFP (if applicable).

8. Is there a revenue split for collec�ng these fees?
a. A revenue split may be a nego�ated point if the proposer chooses to include it in their proposal.

9. There appears to be a significant amount of land not iden�fied in the RFP for development. Is it possible to iden�fy that land and expecta�ons for future development? a. In addi�on to the iden�fied parcel on page 26 of the RFP document, APN numbers 025- 471-035, 025-471-038, 025-471-037, 025-471-036, 025-471-030 may be available for aeronau�cal development.

10. Who holds the environmental responsibili�es, such as CEQA, NEPA, SWPPP and any other environmental standards? Is it the airport, or the tenants (FBO)? a. Developers/FBO are responsible for any environmental documents associated with their poten�al development or lease hold.

11. Are there any known contaminants, or other environmental issues iden�fied on airport property?
a. Being an ex-military base, it is unknown if the en�rety of the airport’s acreage has contaminants. It is known there are a number of vernal pools poten�ally housing environmentally sensi�ve ferry shrimp. To the best of the City’s knowledge, the iden�fied parcel on page 26 or parcels iden�fied in the answer to Ques�on 9 above are not encumbered by said challenges.

Photo 1:

Attachment 1

Joint City Council and Airport Commission Meeting Agenda Bid Addendum No. ___, DPW No. ___ Page 3 of 3
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Attachment 1

Joint City Council and Airport Commission Meeting Agenda