Addendum (PDF) — Paso Robles City Council, December 19, 2023

CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Agenda Addendum

Tuesday, December 19, 2023, 6:30 PM
Council Chamber 1000 Spring Street, Paso Robles
The City has returned to hybrid public meetings pursuant to AB 361, which allows for a deviation from the teleconference rules required by the Ralph M. Brown Act. Residents now have the option to attend the meeting in person or to participate remotely. To participate remotely, residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council.

Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name.

City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube.

Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.

AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.

Pages
*F. GENERAL PUBLIC COMMENTS 3 - 5
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.

State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).

H. CONSENT CALENDAR
*4. Approval of Updates to Community Services Advisory Body Bylaws 6 - 70 Melissa Boyer, City Clerk / Angelica Fortin, Community Services Director CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

City Council Agenda Addendum December 19, 2023
Recommendation: Approve the proposed bylaws for Parks and Recreation Advisory Committee and the proposed bylaw updates for Library Board of Trustees, Senior Citizen Advisory Committee, and Youth Commission.

City Council Agenda Addendum December 19, 2023

Page 2 of 70 ends

George, Linda
Public Comment

Page 3 of 70 ends

City Council Agenda Addendum December 19, 2023
George, Linda
Public Comment

Page 4 of 70 ends

City Council Agenda Addendum December 19, 2023
George, Linda
Public Comment

Page 5 of 70 ends

City Council Agenda Addendum December 19, 2023
Council Agenda Report
From: Melissa Boyer, City Clerk
Angelica Fortin, Community Services Director
Subject: Approval of Updates to Community Services Advisory Body Bylaws CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Date: December 19, 2023
Facts

1. The Community Services Department oversees four advisory bodies: the Library Board of Trustees, the Parks and Recreation Advisory Committee, the Senior Citizen Advisory Committee, and the Youth Commission.

2. Each advisory body has been established by the City Council with a specific purpose and operates with guidelines established from a Council approved set of bylaws.

3. In a recent review of all of the advisory body bylaws, it was discovered that the Parks and Recreation Advisory Body has never established formally approved City Council bylaws.

4. Community Services staff and each of the Community Services advisory bodies have reviewed existing bylaws and drafted proposed bylaws that address needed updates to align with the standardized structure provided by the City Clerk’s office.

5. Each advisory body has had an opportunity to review and approve proposed changes to the existing Council approved bylaws and each of the draft proposed bylaws are included as Attachments No.’s 1-

4. 6. In addition, existing Council approved bylaws for each of the advisory bodies have been included as Attachments No.’s 5-7, noting that there is no existing version of bylaws for the Parks and Recreation Advisory Committee.

Options

1. Take no action;

2. Approve the proposed bylaws for Parks and Recreation Advisory Committee, and the proposed bylaw updates for Library Board of Trustees, Senior Citizen Advisory Committee, and Youth Commission;

3. Provide alternative direction to staff.

Analysis and Conclusions
City staff seeks to align all the advisory body protocols to ensure standardized meeting function, agenda style, and processes in annual recruitment and annual reorganization of each committee/commission. As part of this review, it became evident that the advisory body bylaws also need to be updated to encompass a unified and standardized structure that can be tailored to each advisory body’s specific purpose.

Page 6 of 70 ends

City Council Agenda Addendum December 19, 2023
Taking no action will result in the Community Services Advisory Bodies continuing to operate within the existing bylaws and in the case of the Parks and Recreation Advisory to continue to operate without a Council approved set of bylaws. The best practice for each of the advisory bodies is to function within the guidelines of a Council approved set of bylaws. For consistency across all advisory bodies, it is also a best practice to update all bylaws to have a standardized structure that can be tailored to each advisory body’s specific purpose.

Approving the proposed bylaws for Parks and Recreation Advisory Committee and the proposed updated bylaws for Library Board of Trustees, Senior Citizen Advisory Committee, and the Youth Commission would bring all of Community Service Advisory Bodies into alignment with bylaws which in turn will aid in standardizing meeting function, agenda style, and processes in annual recruitment and annual reorganization of all City Advisory Bodies.

Fiscal Impact
None
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.

Recommendation (Option 2)
Approve the proposed bylaws for Parks and Recreation Advisory Committee and the proposed bylaw updates for Library Board of Trustees, Senior Citizen Advisory Committee, and Youth Commission.

Attachments

1. Parks and Recreation Advisory Body Proposed Bylaws

2. Library Board of Trustees Proposed Updated Bylaws

3. Senior Citizen Advisory Committee Proposed Updated Bylaws

4. Youth Commission Proposed Updated Bylaws

5. Library Board of Trustees Existing Council Approved Bylaws

6. Senior Citizen Advisory Committee Existing Council Approved Bylaws

7. Youth Commission Existing Council Approved Bylaws

Page 7 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 1 Adopted MM/DD/YYYY

PASO ROBLES PARKS AND RECREATION ADVISORY COMMITTEE
BYLAWS

ARTICLE I - THE COMMITTEE
Section 1: Name of Committee
The name of the Committee shall be the Paso Robles “Parks and Recreation Advisory Committee” (hereinafter referred to as the “Committee”).

Section 2: Purpose
The Committee shall serve as an advisory body to the City Council in matters pertaining to parks, trails, recreation, playgrounds, sports, and art in public spaces within the city limits of Paso Robles. A quorum of the Committee at regular meetings serves as The Public Art Review Committee (PARC) to consider proposals for permanent or temporary art displays on a case-by-case basis.

Section 3: Membership
Committee members are appointed by and serve at the pleasure of the City Council. a. Total Membership. Total membership of the Committee shall be five members, as defined in paragraph (b) below.
b. Membership Categories and Qualifications. To be eligible for membership on the Committee, a person must be either a:
(1) Resident: To qualify under this category, the person must either own or occupy a residential dwelling located within the City.
(2) Business Owner: To qualify under this category, the person, or the legal entity, which the person represents, must present satisfactory evidence of ownership and operation of a business within the City.
(3) Representative of Existing Community Organization: To qualify under this category, the person must be appointed to serve as a representative member by an existing nonprofit corporation or association of persons and/or entities which has its headquarters or a site office within the City or has a substantial number of constituents who are persons and/or entities who reside or conduct business in the City formed for the purpose of serving the community and generally recognized by persons within the City as a Paso Robles community organization. (4) Other: Non-residents may be considered/appointed so long as a majority of the Advisory Body are residents as provided in Section 3.b.1-3 above. d. Open Membership. Criteria and selection for membership shall not discriminate based upon sex, race, religion, creed, color, age, marital status, national or ethnic origin, or any other classification protected by law or classification protected by any local codified or adopted policy.

Attachment 1

Page 8 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 2 Adopted MM/DD/YYYY
e. City Residency. The Council shall ensure, to the extent possible, that at least a majority of the Committee members are residents of the City.
f. Term of Appointment. A member’s regular term of appointment shall be three years, starting the first meeting in July of each year.

No person shall be eligible for appointment for more than three consecutive three-year terms, exclusive of prior appointment to fill an unexpired term of office. Persons who have served three full consecutive terms may be reappointed following a one-term absence. g. Membership on only One Committee. Appointees shall serve on only one City Council Advisory Body/Commission at any one time. Committee members acknowledge that serving on multiple Advisory Body Commissions may lead to forfeiture under the incompatibility of office doctrine. h. Member Code of Ethics. Committee members shall adhere to the City Council’s Code of Ethics (Appendix A), and any binding authority that controls, including State law and Fair Political Practices Commission regulations. In addition, Committee members are to act for the long-term benefit of the community as a whole, not for personal benefit or the benefit of an organization or group they may belong to or that nominated them. In addition, Committee members will complete AB 1234 training if required.

Section 4: Conflict of Interest
Committee members shall refrain from using their position to unduly influence the deliberations or decisions of the City Council or other City commission, board, or committee and shall act in accordance with any binding authority that controls, including State law and Fair Political Practices Commission regulations. Committee members should reach out to the City Attorney’s Office with questions regarding compliance with this section.

Section 5: Termination of Membership
Membership in the Committee shall terminate if:
a. The member shall not be, or shall no longer be, a member of that membership category from and for which he or she was elected or appointed;
b. The member shall have acted in violation of Section 9 of Article III of these Bylaws; c. The member shall have served three consecutive full terms; or d. The member shall have acted in violation of the adopted Code of Ethics (Appendix A), any other applicable adopted City policy or State law, or for similar cause.

Section 6: Removal of Members
A member may be removed by an affirmative vote of a majority of the City Council, if, after a hearing, it is found and determined that any one of the grounds for termination specified in Section 5 of Article I exists.

Page 9 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 3 Adopted MM/DD/YYYY
submit written notice at least ten (10) days before the planned effective date whenever possible. Any such resignation will take effect upon receipt or upon a date specified therein. The acceptance of such resignation shall not be necessary to make it effective.

Section 8: Filling of Vacancies
In the event of a vacancy on the Committee, the City Council shall select an individual to fill such vacancy as soon as reasonably practicable. New members shall meet the qualifications set forth in Section 3 (b) of Article I.

Section 9: Remuneration
Members shall serve without pay except for reimbursement for travel expenses to meetings outside of the City, if any.

Section 10: Liaisons
In addition to the five Committee members, two members of the City Council (appointed by the Mayor and confirmed by the full City Council), as well as the Recreation Services Manager or the Community Services Director, or their designees, shall be non-voting Liaisons. The purpose of the Liaisons shall be to facilitate the work of the Committee, by serving as a two-way conduit of information between the Committee and their respective City organizations.

ARTICLE II – OFFICERS
Section 1: Officers
The officers of the Committee shall consist of a Chairperson and a Vice Chairperson, who shall be elected in the manner set forth in Section 6 of this Article II.

Section 2: Chairperson
The Chairperson shall preside at all meetings of the Committee, and may submit such agenda, recommendations, and information at such meetings as are reasonable and proper for the conduct of the business affairs and policies of the Committee. The Chairperson may sign documents necessary to carry out the business of the Committee.

Section 3: Vice-Chairperson
The Vice Chairperson shall perform the duties of the Chairperson in the absence or incapacity of the Chairperson. In the event of the death, resignation, or removal of the Chairperson, the Vice Chairperson shall assume the Chairperson’s duties until such time as the Committee shall elect a new Chairperson.

Section 4: Secretary
The Recreation Services Manager or designee shall be the Secretary. The Secretary shall be responsible for noticing meetings, creating the agenda, and keeping the minutes and other official records.

Section 5: Additional Duties
The officers of the Committee shall perform such other duties and functions as may from time to time be required by the Committee, these Bylaws, or other rules and regulations, or which duties and functions are incidental to the office held by such officers.

Section 6: Election
Attachment 1

Page 10 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 4 Adopted MM/DD/YYYY
The Chairperson and Vice Chairperson shall initially be elected from among the members of the Committee at the Committee’s first regular meeting. Thereafter, the Chairperson and Vice Chairperson shall be elected annually upon reorganization from among the members of the Committee. Officers of the Committee shall hold office until their successors are elected and in office. Any such officer shall not be prohibited from succeeding themselves.

Section 7: Removal of Officers
Upon an affirmative vote by a majority of the members of the Committee present at a regular or special meeting of the Committee at which a quorum is present, the Chairperson or Vice Chairperson may be removed from office, and a successor elected pursuant to Section 8 of this Article II.

Section 8: Vacancies
Should the offices of the Chairperson or Vice Chairperson become vacant, the Committee shall elect a successor from among the Committee members at the next regular or special meeting, and such office shall be held for the unexpired term of said office.

ARTICLE III – MEETINGS
Section 1: Regular Meetings
The Committee shall meet monthly. The meeting shall take place at Centennial Park, 600 Nickerson Drive in Paso Robles, California (either in person or virtually, depending on any public health restrictions resulting from a pandemic or other event, consistent with State law). A notice, agenda, and other necessary documents shall be delivered to the members by email and with a link posted on City’s website at least 72 hours prior to any regular meeting.

Section 2: Special Meetings
Special meetings may be held upon call of the Chairperson or Secretary, or an affirmative vote by a majority of the members of the Committee present at a regular or special meeting of the Committee at which a quorum is present, for the purpose of transacting any business designated in the call, after notification of all members of the Committee by written notice personally delivered or by email at least twenty-four (24) hours before the time specified in the notice for a special meeting. At such special meeting, no business other than that designated in the notice shall be considered.

Section 3: Adjourned Meetings
Any meeting of the Committee may be adjourned to another meeting date, time, and place without the need for notice requirements of a special meeting, provided the adjournment adheres to the Ralph M.

Brown Act (Gov. Code §54950 et seq.), and indicates the date, time, and place of the adjourned meeting.

Committee members absent from the meeting at which the adjournment decision is made shall be notified by staff of the adjourned meeting.

Section 4: All Meetings to be Open and Public
All meetings of the Committee shall be conducted in Paso Robles, at a location accessible to the public (either in person or virtually, depending on any in-person meeting restrictions resulting from a pandemic or other event). All persons shall be permitted to attend except as otherwise provided by law.

Section 5: Posting Agendas/Notices
Attachment 1

Page 11 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 5 Adopted MM/DD/YYYY
The Secretary shall post an agenda for each regular Committee meeting or a notice for each special Committee meeting containing the time and location of the meeting together with a brief description of each item of business to be transacted or discussed at the meeting consistent with State law.

Agendas/notices shall be posted outdoors at the Paso Robles City Library at least 72 hours in advance of each regular meeting and at least 24 hours in advance of each special meeting. The Secretary shall maintain a record of such posting.

Section 6: Right of Public to Appear and Speak
At every regular meeting, members of the public shall have an opportunity to address the Committee on any matter within the Committee’s subject matter jurisdiction. Public input and comment on matters on the agenda, as well as public input and comment on matters not otherwise on the agenda, shall be made during the time set aside for public comment; provided, however, that the Chairperson may direct that public input and comment on matters on the agenda be heard when the matter regularly comes up on the agenda. The Chairperson, with the consent of the Committee, and consistent with any Committee policies or guidelines, may limit the total amount of time allocated for public discussion, applied uniformly to each individual speaker.

At every special meeting, members of the public shall have an opportunity to address the Committee only on a matter agendized for that special meeting.

Section 7: Non-Agenda Items
Matters brought before the Committee at a regular meeting that had not been placed on the agenda of the meeting shall not be acted upon by the Committee at that meeting unless action on such matters is permissible pursuant to the Ralph M. Brown Act (Gov. Code §54950 et seq.). Those non-agenda items brought before the Committee that the Committee determines will require Committee consideration and action, and where Committee action at that meeting is not so authorized, may be placed on the agenda for a future meeting at the discretion of the Committee, once a City staff report concerning the matter is prepared.

Section 8: Quorum
The powers of the Committee shall be vested in the members thereof. Three of the five total members (a majority) then in office shall constitute a quorum for the purpose of conducting the Committee’s business, exercising its powers, and for all other purposes, but less than that number may adjourn the meeting until a quorum is obtained. An affirmative vote by a majority of the members of the Committee present at a regular or special meeting of the Committee at which a quorum is present shall be required for approval of any question brought before the Committee.

Section 9: Absences
Members shall notify the Secretary or Chairperson in advance of a meeting if they will not be able to attend. If a member shall be absent from more than 25% of the meetings per year, whether regular or special, such absence shall result in the termination of the membership of the absenting member.

Section 10: Method and Order of Business
All business and matters before the Committee shall be transacted in conformance with the City Council’s established practice.

Section 11: Action Minutes
Attachment 1

Page 12 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 6 Adopted MM/DD/YYYY
Minutes of the Committee shall be prepared in writing by the Secretary and approved by the Committee at the next regular meeting. The approved minutes of the Committee documenting the Committee’s actions shall be forwarded to the City Council following each meeting. The approved minutes of each meeting shall be made available on the City’s website and filed in the official book of minutes of the Committee.

Section 12: Reports and Recommendations to City Council Reports or recommendations of the Committee to the City Council, to the extent contemplated by the Committee’s purpose and responsibilities, shall be prepared in writing by the Secretary following every regular meeting and presented to the City Council during a public meeting once the Secretary or designee has prepared a report identifying key facts, options, analysis of the options, fiscal impact, and recommendations, and the report has been reviewed by the City Manager. Reports may also be prepared following a special meeting, at the request of the Committee.

The Chair, or the Chair’s designee, at the direction of a majority of the Committee at a meeting at which a quorum is present, may also make verbal reports to the City Council on any issue within the Committee’s purview. The verbal report may be agendized as a presentation item by the staff liaison or the Chair or Chair’s designee may make a brief verbal report as part of the general public comment portion of the meeting.

Section 13: Reports to the Community
The Committee, assisted by staff, shall also report to the community each time it reports to the Council.

ARTICLE IV - REPRESENTATION BEFORE PUBLIC BODIES OTHER THAN THE CITY COUNCIL The Chairperson or designee may make official representations on behalf of the Committee before public bodies other than the City Council at the direction of the Committee and with the affirmative vote of a majority of the City Council.

Nothing in this article shall limit the ability of members of the Committee to speak before the City Council or any other public body as an individual, provided the member states he or she is not representing or speaking on behalf of the Committee.

ARTICLE V – SUB-COMMITTEES
The Committee may establish any standing and/or special sub-committees consistent with State law it deems necessary consistent with, and to fulfill, its stated purpose as established in Article I, Section 2 of these Bylaws.

ARTICLE VI – AMENDMENTS
These Bylaws may be amended upon an affirmative vote by a majority of the City Council.

Attachment 1

Page 13 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 1 Adopted MM/DD/YYYY
PASO ROBLES Library Board of Trustees
BYLAWS

ARTICLE I - THE BOARD
Section 1: Name of Board
The name of the Board shall be the Paso Robles Library Board of Trustees (hereinafter referred to as the “Board”).

Section 2: Purpose
A free public library is hereby established in and for the City of El Paso de Robles in accordance with the provisions of Title 2, Chapter 2.12 of the Municipal Code of the City of El Paso de Robles. The Board of Trustees derives its general authority and powers under the Education Code Sections 18900-18965 of the Laws of the State of California.

The Board shall be advisory to the City Council, advising on matters concerning the library. Members of the Board represent the people living within the library's jurisdiction and provide valuable feedback regarding community need and the development of library policy and potential programs and services.

The duties and responsibilities of the board of library trustees include:
(a) To advise city council and city manager in those matters pertaining to the city library. (b) To know and interpret library services to the community and seek community involvement in and financial support of the library program.
(c) To assist in the development of a program for the extension and improvement of library services, resources, and facilities.
(d) To determine and set, with the assistance of the librarian, library rules, regulations and policies not otherwise within the purview of city council or city manager. (e) To annually review the proposed library budget before its submittal to the city council with the aim of assisting the city in providing the community with constantly improving library services. (f) To keep abreast of library trends and standards by participating in trustee’s meetings and workshops in affiliation with the state and national associations. (g) To encourage the giving of bequests and gifts to, or for the benefit of, the library. (h) To be familiar with and be able to interpret local and state laws and actively support library legislation.
(i) To review appeals according to the Library’s Request for Reconsideration policy. (j) To do and perform any and all other acts and things necessary and proper to carry out the provisions of California Education Code Section 18900 and following, as may be requested by the city council. (Ord. No. 977 N.S. § 1, 1-3-2012)
Article V
Section 3: Membership
Board members are appointed by and serve at the pleasure of the City Council.

Attachment 2

Page 14 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 2 Adopted MM/DD/YYYY
a. Total Membership—Total membership of the Board shall be five members, as defined in paragraph (b) below.
b. Membership Categories and Qualifications
To be eligible for membership on the Board, a person must be either a:
(1) Resident: To qualify under this category, the person must either own or occupy a residential dwelling located within the City.
(2) Business Owner: To qualify under this category, the person, or the legal entity, which the person represents, must present satisfactory evidence of ownership and operation of a business within the City.
(3) Representative of Existing Community Organization: To qualify under this category, the person must be appointed to serve as a representative member by an existing nonprofit corporation or association of persons and/or entities which has its headquarters or a site office within the City or has a substantial number of constituents who are persons and/or entities who reside or conduct business in the City formed for the purpose of serving the community and generally recognized by persons within the City as a Paso Robles community organization. (4) Other: Non-residents may be considered/appointed so long as a majority of the Advisory Body are residents as provided in Section 3.a.1-3 above. d. Open Membership. Criteria and selection for membership shall not discriminate based upon sex, race, religion, creed, color, age, marital status, national or ethnic origin, or any other classification protected by law or classification protected by any local codified or adopted policy. e. City Residency. The city council shall make all appointments to the board of trustees and the trustees shall serve at the pleasure of city council. All citizens and residents of the city shall be eligible for such appointment as well as up to two trustees from the county who in the judgment of the city council have special qualifications or experience relevant to services on the library board of trustees. Vacancies shall be filled by appointment for the unexpired term in the same manner as the full-term appointments are made. (Ord. No. 977 N.S. § 1, 1-3-2012) f. Term of Appointment. A member’s regular term of appointment shall be three years, starting the first meeting in July of each year.

No person shall be eligible for appointment for more than three consecutive three-year terms, exclusive of prior appointment to fill an unexpired term of office. g. Membership on only One Board/Committee. Appointees shall serve on only one City Council Advisory Body/Commission at any one time. Board members acknowledge that serving on multiple Advisory Body Commissions may lead to forfeiture under the incompatibility of office doctrine.
h. Member Code of Ethics. Board members shall adhere to the City Council’s Code of Ethics (Appendix A), and any binding authority that controls, including State law and Fair Political Practices Commission regulations. In addition, Board members are to act for the long-term benefit Attachment 2

Page 15 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 3 Adopted MM/DD/YYYY
of the community as a whole, not for personal benefit or the benefit of an organization or group they may belong to or that nominated them. In addition, Board members will complete AB 1234 training if required.

Section 4: Conflict of Interest
Board members shall refrain from using their position to unduly influence the deliberations or decisions of the City Council or other City commission, board, or Board and shall act in accordance with any binding authority that controls, including State law and Fair Political Practices Commission regulations. Board members should reach out to the City Attorney’s Office with questions regarding compliance with this section.

Section 5: Termination of Membership
Membership in the Board shall terminate if:
a. The member shall not be, or shall no longer be, a member of that membership category from and for which he or she was elected or appointed;
b. The member shall have acted in violation of Section 9 of Article III of these Bylaws; c. The member shall have served three consecutive full terms; or d. The member shall have acted in violation of the adopted Code of Ethics (Appendix A), any other applicable adopted City policy or State law, or for similar cause.

Section 7: Resignation
Any Board member may resign at any time by giving written notice to the Chairperson, who shall forward such notice to the Board and the City Council. Board members shall endeavor to submit written notice at least ten (10) days before the planned effective date whenever possible. Any such resignation will take effect upon receipt or upon a date specified therein. The acceptance of such resignation shall not be necessary to make it effective.

Section 8: Filling of Vacancies
In the event of a vacancy on the Board, the City Council shall select an individual to fill such vacancy as soon as reasonably practicable. New members shall meet the qualifications set forth in Section 3 (b) of Article I.

Section 9: Remuneration
Members shall serve without pay except for reimbursement for travel expenses to meetings outside of the City, if any.

Page 16 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 4 Adopted MM/DD/YYYY
be non-voting Liaisons. The purpose of the Liaisons shall be to facilitate the work of the Board, by serving as a two-way conduit of information between the Board and their respective City organizations.

ARTICLE II – OFFICERS
Section 1: Officers
The officers of the Board shall consist of a Chairperson and a Vice Chairperson, who shall be elected in the manner set forth in Section 5 of this Article II.

Section 2: Chairperson
The Chairperson shall preside at all meetings of the Board, and may submit such agenda, recommendations, and information at such meetings as are reasonable and proper for the conduct of the business affairs and policies of the Board. The Chairperson may sign documents necessary to carry out the business of the Board.

Section 4: Secretary
The City Librarian or designee shall be the Secretary. The Secretary shall be responsible for noticing meetings, creating the agenda, and keeping the minutes and other official records.

Section 5: Additional Duties
The officers of the Board shall perform such other duties and functions as may from time to time be required by the Board, these Bylaws, or other rules and regulations, or which duties and functions are incidental to the office held by such officers.

Section 6: Election
The Chairperson and Vice Chairperson shall initially be elected from among the members of the Board at the Board’s first regular meeting. Thereafter, the Chairperson and Vice Chairperson shall be elected annually from among the members of the Board. Officers of the Board shall hold office until their successors are elected and in office. Any such officer shall not be prohibited from succeeding themselves.

Section 7: Removal of Officers
Upon an affirmative vote by a majority of the members of the Board present at a regular or special meeting of the Board at which a quorum is present, the Chairperson or Vice Chairperson may be removed from office, and a successor elected pursuant to Section 8 of this Article II.

Section 8: Vacancies
Should the offices of the Chairperson or Vice Chairperson become vacant, the Board shall elect a successor from among the Board members at the next regular or special meeting, and such office shall be held for the unexpired term of said office.

Attachment 2

Page 17 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 5 Adopted MM/DD/YYYY
ARTICLE III – MEETINGS
Section 1: Regular Meetings
The Board shall meet a least once monthly (either in person or virtually, depending on any public health restrictions resulting from a pandemic or other event, consistent with State law)] on a regular recurring day/time/place which will be determined at the annual reorganization meeting when the chairperson is selected. A notice, agenda, and other necessary documents shall be delivered to the members by email and with a link posted on City’s website at least 72 hours prior to any regular meeting.

Section 2: Special Meetings
Special meetings may be held upon call of the Chairperson or Secretary, or an affirmative vote by a majority of the members of the Board present at a regular or special meeting of the Board at which a quorum is present, for the purpose of transacting any business designated in the call, after notification of all members of the Board by written notice personally delivered or by email at least twenty-four (24) hours before the time specified in the notice for a special meeting. At such special meeting, no business other than that designated in the notice shall be considered.

Section 3: Adjourned Meetings
Any meeting of the Board may be adjourned to another meeting date, time, and place without the need for notice requirements of a special meeting, provided the adjournment adheres to the Ralph M. Brown Act (Gov. Code §54950 et seq.), and indicates the date, time, and place of the adjourned meeting. Board members absent from the meeting at which the adjournment decision is made shall be notified by staff of the adjourned meeting.

Section 4: All Meetings to be Open and Public
All meetings of the Board shall be conducted in Paso Robles, at a location accessible to the public (either in person or virtually, depending on any in-person meeting restrictions resulting from a pandemic or other event). All persons shall be permitted to attend except as otherwise provided by law.

Section 5: Posting Agendas/Notices
The Secretary shall post an agenda for each regular Board meeting or a notice for each special Board meeting containing the time and location of the meeting together with a brief description of each item of business to be transacted or discussed at the meeting consistent with State law. Agendas/notices shall be posted outdoors at the Paso Robles City Library at least 72 hours in advance of each regular meeting and at least 24 hours in advance of each special meeting. The Secretary shall maintain a record ofsuch posting.

Section 6: Right of Public to Appear and Speak
At every regular meeting, members of the public shall have an opportunity to address the Board on any matter within the Board’s subject matter jurisdiction. Public input and comment on matters on the agenda, as well as public input and comment on matters not otherwise on the agenda, shall be made during the time set aside for public comment; provided, however, that the Chairperson may direct that public input and comment on matters on the agenda be heard when the matter regularly comes up on the agenda. The Chairperson, with the consent of the Board, and consistent with any Board policies or guidelines, may limit the total amount of time allocated for public discussion, applied uniformly to each individual speaker.

At every special meeting, members of the public shall have an opportunity to address the Board only on a matter agendized for that special meeting.

Attachment 2

Page 18 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 6 Adopted MM/DD/YYYY
Section 7: Non-Agenda Items
Matters brought before the Board at a regular meeting that had not been placed on the agenda of the meeting shall not be acted upon by the Board at that meeting unless action on such matters is permissible pursuant to the Ralph M. Brown Act (Gov. Code §54950 et seq.). Those non-agenda items brought before the Board that the Board determines will require Board consideration and action, and where Board action at that meeting is not so authorized, may be placed on the agenda for a future meeting at the discretion of the Board, once a City staff report concerning the matter is prepared.

Section 8: Quorum
The powers of the Board shall be vested in the members thereof. Three members (a majority) then in office shall constitute a quorum for the purpose of conducting the Board’s business, exercising its powers, and for all other purposes, but less than that number may adjourn the meeting until a quorum is obtained.

An affirmative vote by a majority of the members of the Board present at a regular or special meeting of the Board at which a quorum is present shall be required for approval of any question brought before the Board.

Section 9: Absences
Members shall notify the Secretary or Chairperson in advance of a meeting if they will not be able to attend. If a member is absent for four meetings in a term, whether regular or special, such absences shall result in the termination of the membership of the absenting member.

Section 10: Method and Order of Business
All business and matters before the Board shall be transacted in conformance with the City Council’s established practice.

Section 11: Action Minutes
Minutes of the Board shall be prepared in writing by the Secretary and approved by the Board at the next regular meeting. The approved minutes of the Board documenting the Board’s actions shall be forwarded to the City Council following each meeting. The approved minutes of each meeting shall be made available on the City’s website and filed in the official book of minutes of the Board.

Section 12: Reports and Recommendations to City Council Reports or recommendations of the Board to the City Council, to the extent contemplated by the Board’s purpose and responsibilities, shall be prepared in writing by the Secretary following every regular meeting and presented to the City Council during a public meeting once the Secretary or designee has prepared a report identifying key facts, options, analysis of the options, fiscal impact, and recommendations, and the report has been reviewed by the City Manager. Reports may also be prepared following a special meeting, at the request of the Board.

The Chair, or the Chair’s designee, at the direction of a majority of the Board at a meeting at which a quorum is present, may also make verbal reports to the City Council on any issue within the Board’s purview. The verbal report may be agendized as a presentation item by the staff liaison or the Chair or Chair’s designee may make a brief verbal report as part of the general public comment portion of the meeting.

Attachment 2

Page 19 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 7 Adopted MM/DD/YYYY
Section 13: Reports to the Community
The Board, assisted by staff, shall also report to the community each time it reports to the Council. In addition, the reports shall seek to elicit questions or feedback from the broadest feasible cross section of the community. To these ends, a variety of media may be used, including, as appropriate, newsletters, social media, utility bill stuffers, the City’s website, etc.

ARTICLE IV - REPRESENTATION BEFORE PUBLIC BODIES OTHER THAN THE CITY COUNCIL The Chairperson or designee may make official representations on behalf of the Board before public bodies other than the City Council at the direction of the Board and with the affirmative vote of a majority of the City Council.

Nothing in this article shall limit the ability of members of the Board to speak before the City Council or any other public body as an individual, provided the member states he or she is not representing or speaking on behalf of the Board.

ARTICLE V – SUB-Committees
The Board may establish any standing and/or special sub-committees consistent with State law it deems necessary consistent with, and to fulfill, its stated purpose as established in Article I, Section 2 of these Bylaws.

ARTICLE VI – AMENDMENTS
These Bylaws may be amended upon an affirmative vote by a majority of the City Council.

Attachment 2

Page 20 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 1 Adopted MM/DD/YYYY
PASO ROBLES Senior Citizen Advisory Committee
BYLAWS

ARTICLE I - THE COMMITTEE
Section 1: Name of Committee
The name of the Committee shall be the Paso Robles “Senior Citizen Advisory Committee” (hereinafter referred to as the “Committee”).

Section 2: Purpose
The Committee shall serve as an advisory body to the City Council representing senior residents of Paso Robles.

Attachment 3

Page 21 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 2 Adopted MM/DD/YYYY
f. Term of Appointment. A member’s regular term of appointment shall be three years, starting with the first meeting in July of each year.

Section 7: Resignation
Any Committee member may resign at any time by giving written notice to the Chairperson, who shall forward such notice to the Committee and the City Council. Committee members shall endeavor to submit written notice at least ten (10) days before the planned effective date whenever possible. Any such resignation will take effect upon receipt or upon a date specified therein. The acceptance of such resignation shall not be necessary to make it effective.

Attachment 3

Page 22 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 3 Adopted MM/DD/YYYY
Section 8: Filling of Vacancies
In the event of a vacancy on the Committee, the City Council shall select an individual to fill such vacancy as soon as reasonably practicable. New members shall meet the qualifications set forth in Section 3 (b) of Article I.

Section 9: Remuneration
Members shall serve without pay except for reimbursement for travel expenses to meetings outside of the City, if any.

Section 6: Election
The Chairperson and Vice Chairperson shall initially be elected from among the members of the Committee at the Committee’s first regular meeting. Thereafter, the Chairperson and Vice Chairperson shall be elected annually upon reorganization from among the members of the Committee. Officers of Attachment 3

Page 23 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 4 Adopted MM/DD/YYYY
the Committee shall hold office until their successors are elected and in office. Any such officer shall not be prohibited from succeeding themselves.

ARTICLE III – MEETINGS
Section 1: Regular Meetings
The Committee shall meet monthly. The meeting shall take place at the Paso Robles Senior Center, 270 Scott Street in Paso Robles, California (either in person or virtually, depending on any public health restrictions resulting from a pandemic or other event, consistent with State law). A notice, agenda, and other necessary documents shall be delivered to the members by email and with a link posted on City’s website at least 72 hours prior to any regular meeting.

Brown Act (Gov. Code §54950 et seq.), and indicates the date, time, and place of the adjourned meeting.

Committee members absent from the meeting at which the adjournment decision is made shall be notified by staff of the adjourned meeting.

Section 5: Posting Agendas/Notices
The Secretary shall post an agenda for each regular Committee meeting or a notice for each special Committee meeting containing the time and location of the meeting together with a brief description of each item of business to be transacted or discussed at the meeting consistent with State law.

Agendas/notices shall be posted outdoors at the Paso Robles City Library at least 72 hours in advance of Attachment 3

Page 24 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 5 Adopted MM/DD/YYYY
each regular meeting and at least 24 hours in advance of each special meeting. The Secretary shall maintain a record of such posting.

At every special meeting, members of the public shall have an opportunity to address the Committee only on a matter agendized for that special meeting.

Section 10: Method and Order of Business
All business and matters before the Committee shall be transacted in conformance with the City Council’s established practice.

Section 11: Action Minutes
Minutes of the Committee shall be prepared in writing by the Secretary and approved by the Committee at the next regular meeting. The approved minutes of the Committee documenting the Committee’s actions shall be forwarded to the City Council following each meeting. The approved minutes of each meeting shall be made available on the City’s website and filed in the official book of minutes of the Committee.

Attachment 3

Page 25 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 6 Adopted MM/DD/YYYY
Section 12: Reports and Recommendations to City Council Reports or recommendations of the Committee to the City Council, to the extent contemplated by the Committee’s purpose and responsibilities, shall be prepared in writing by the Secretary following every regular meeting and presented to the City Council during a public meeting once the Secretary or designee has prepared a report identifying key facts, options, analysis of the options, fiscal impact, and recommendations, and the report has been reviewed by the City Manager. Reports may also be prepared following a special meeting, at the request of the Committee.

Section 13: Reports to the Community
The Committee, assisted by staff, shall also report to the community each time it reports to the Council.

ARTICLE VI – AMENDMENTS
These Bylaws may be amended upon an affirmative vote by a majority of the City Council.

Attachment 3

Page 26 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 1 Adopted MM/DD/YYYY

PASO ROBLES YOUTH COMMISSION
BYLAWS

ARTICLE I - THE COMMITTEE
Section 1: Name of Committee
The name of the Committee shall be the Paso Robles “Youth Commission” (hereinafter referred to as the “Committee”).

Section 2: Purpose
The Committee shall serve as an advisory body to the City Council representing the youth of Paso Robles.

Section 3: Membership
Committee members are appointed by and serve at the pleasure of the City Council. a. Total Membership. Total membership of the Committee shall be nine members between the ages of 14 and 21, as defined in paragraph (b) below.
b. Membership Categories and Qualifications. To be eligible for membership on the Committee, a person must be either a:
(1) Resident: To qualify under this category, the person must reside within the City. (2) Other: Non-residents may be considered/appointed so long as a majority of the Advisory Body are residents as provided in Section 3.b.1 above. c. Open Membership. Criteria and selection for membership shall not discriminate based upon sex, race, religion, creed, color, age, marital status, national or ethnic origin, or any other classification protected by law or classification protected by any local codified or adopted policy. d. City Residency. The Council shall ensure, to the extent possible, that at least a majority of the Committee members are residents of the City.
e. Term of Appointment. A member’s regular term of appointment shall be two years, starting on the first meeting in July of each year. Five-ninths (5/9) of the members appointed shall be for a term expiring on June 30 of even years. Four-ninths (4/9) of the members appointed shall be for a term expiring on June 30 of odd years.

No person shall be eligible for appointment for more than three consecutive two-year terms, exclusive of prior appointment to fill an unexpired term of office. f. Membership on only One Committee. Appointees shall serve on only one City Council Advisory Body/Commission at any one time. Committee members acknowledge that serving on multiple Advisory Body Commissions may lead to forfeiture under the incompatibility of office doctrine. g. Member Code of Ethics. Committee members shall adhere to the City Council’s Code of Ethics (Appendix A), and any binding authority that controls, including State law and Fair Political Practices Commission regulations. In addition, Committee members are to act for the long-term Attachment 4

Page 27 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 2 Adopted MM/DD/YYYY
benefit of the community as a whole, not for personal benefit or the benefit of an organization or group they may belong to or that nominated them. In addition, Committee members will complete AB 1234 training if required.

Section 9: Remuneration
Members shall serve without pay except for reimbursement for travel expenses to meetings outside of the City, if any.

Section 10: Liaisons
In addition to the nine Committee members, two members of the City Council (appointed by the Mayor and confirmed by the full City Council), as well as Recreation Services Manager or the Community Services Director, or their designees, shall be non-voting Liaisons. The purpose of the Liaisons shall be to facilitate Attachment 4

Page 28 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 3 Adopted MM/DD/YYYY
the work of the Committee, by serving as a two-way conduit of information between the Committee and their respective City organizations.

ARTICLE III – MEETINGS
Attachment 4

Page 29 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 4 Adopted MM/DD/YYYY
Section 1: Regular Meetings
The Committee shall meet monthly. The meeting shall take place at Centennial Park, 600 Nickerson Drive in Paso Robles, California (either in person or virtually, depending on any public health restrictions resulting from a pandemic or other event, consistent with State law). A notice, agenda, and other necessary documents shall be delivered to the members by email and with a link posted on City’s website at least 72 hours prior to any regular meeting.

Brown Act (Gov. Code §54950 et seq.), and indicates the date, time, and place of the adjourned meeting.

Committee members absent from the meeting at which the adjournment decision is made shall be notified by staff of the adjourned meeting.

At every special meeting, members of the public shall have an opportunity to address the Committee only on a matter agendized for that special meeting.

Attachment 4

Page 30 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 5 Adopted MM/DD/YYYY
Section 7: Non-Agenda Items
Matters brought before the Committee at a regular meeting that had not been placed on the agenda of the meeting shall not be acted upon by the Committee at that meeting unless action on such matters is permissible pursuant to the Ralph M. Brown Act (Gov. Code §54950 et seq.). Those non-agenda items brought before the Committee that the Committee determines will require Committee consideration and action, and where Committee action at that meeting is not so authorized, may be placed on the agenda for a future meeting at the discretion of the Committee, once a City staff report concerning the matter is prepared.

Section 8: Quorum
The powers of the Committee shall be vested in the members thereof. Five of the nine total members (a majority) then in office shall constitute a quorum for the purpose of conducting the Committee’s business, exercising its powers, and for all other purposes, but less than that number may adjourn the meeting until a quorum is obtained. An affirmative vote by a majority of the members of the Committee present at a regular or special meeting of the Committee at which a quorum is present shall be required for approval of any question brought before the Committee.

Section 10: Method and Order of Business
All business and matters before the Committee shall be transacted in conformance with the City Council’s established practice.

Attachment 4

Page 31 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 6 Adopted MM/DD/YYYY
Section 13: Reports to the Community
The Committee, assisted by staff, shall also report to the community each time it reports to the Council.

ARTICLE VI – AMENDMENTS
These Bylaws may be amended upon an affirmative vote by a majority of the City Council.

Attachment 4

Page 32 of 70 ends

City Council Agenda Addendum December 19, 2023
BYLAWS

OF THE CITY OF PASO ROBLES

LIBRARY BOARD OF TRUSTEES
Article I
Establishment
A free public library is hereby established in and for the City of El Paso de Robles in accordance with the provisions of Title 2, Chapter 2.12 of the Municipal Code of the City of El Paso de Robles. The Board of Trustees derives its general authority and powers under the Education Code Sections 18900-18965 of the Laws of the State of California. The Library Board of Trustees was created by law to act as a governing body of the library.

Article II
Appointment and Terms (Municipal Code Section 2.12.020) A. A Board of Trustees, consisting of five members to be appointed by the city council, shall advise the city council and the city manager in the management of the public library. Said library trustees shall each hold office serving without compensation for a period and for terms set forth in the bylaws of the library board of trustees. The city council shall make all appointments to the board of trustees and the trustees shall serve at the pleasure of city council. All citizens and residents of the city shall be eligible for such appointment as well as up to two trustees from the county who in the judgment of the city council have special qualifications or experience relevant to services on the library board of trustees. Vacancies shall be filled by appointment for the unexpired term in the same manner as the full-term appointments are made. (Ord. No. 977 N.S. § 1, 1-3-2012)
B. Said library trustees shall each hold office serving without compensation for a period of three consecutive years and serve no more than three consecutive terms.

Article III
Meetings-Records (Municipal Code Section 2.12.030)
A. The board of library trustees shall meet at least once a month, at such times and places as it may fix by resolution. Special meetings may be called at any time in conformance with requirements of state law, i.e., the Brown Act. A majority of the board shall constitute a quorum for the transaction of business. The board shall appoint one of their number president, who shall serve for one year and until a successor is appointed, and in the president's absence, the board shall select a president pro tem. The board shall cause a proper record of its proceedings to be kept.
(Ord. No. 977 N.S. § 1, 1-3-2012)
B. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in July of each year (recommend deleting).

Attachment 5

Page 33 of 70 ends

City Council Agenda Addendum December 19, 2023
C. The Board of Library Trustees shall elect a president, president pro tempore, and a secretary at the July meeting of each year. The president pro tempore shall serve as president in the absence of the president. In the absence of the secretary, the Board shall select one of the members to serve as secretary pro tempore.

D. The president shall preside at all meetings of the Board, authorize calls for any special meetings, appoint all committees, notify City Council of any vacancies on the Board, execute all documents authorized by the Board and cause an agenda to be prepared.

E. The secretary shall keep a true and accurate account of all proceedings of the Board meetings, or cause the city librarian, who may be an ex-officio recording secretary, to keep the minutes and other records of the Board. The secretary may also write such correspondence as is necessary.

Article IV
Duties and Responsibilities (Municipal Code Section 2.12.040) The duties and responsibilities of the board of library trustees include:
(a) To advise the city council and city manager on those matters pertaining to the city library. (b) To know and interpret library services to the community and seek community involvement in and financial support of the library program.
(c) To assist in the development of a program for the extension and improvement of library services, resources, and facilities.
(d) To determine and set, with the assistance of the librarian, library rules, regulations and policies not otherwise within the purview of city council or city manager. (e) To annually review the proposed library budget before its submittal to the city council with the aim of assisting the city in providing the community with constantly improving library services. (f) To keep abreast of library trends and standards by participating in trustee’s meetings and workshops in affiliation with the state and national associations. (g) To encourage the giving of bequests and gifts to, or for the benefit of, the library. (h) To be familiar with and be able to interpret local and state laws and actively support library legislation.
(i) To do and perform any and all other acts and things necessary and proper to carry out the provisions of California Education Code Section 18900 and following, as may be requested by the city council. (Ord. No. 977 N.S. § 1, 1-3-2012)
Article V
Librarian / Staff
Attachment 5

Page 34 of 70 ends

City Council Agenda Addendum December 19, 2023
A. The librarian shall be appointed by the city manager in a manner consistent with established city personnel rules and regulations. The city manager shall, to the extent possible and practicable, consult with the Board before making any such appointment.

B. The librarian shall be under the Director of the Community Services Department and is considered an ex-officio member of the Board. The librarian shall consult with the Board in relation to policy and operation of the library.

C. The librarian shall select, train and supervise other employees of the library. The librarian shall be responsible for the proper direction and supervision of paid and volunteer staff, for the care and maintenance of the library property, for an adequate and proper selection of books and materials in keeping with the stated policy of the Board, for the efficiency of library service to the public and for its financial operation within the limitations of the budgeted appropriation.

ARTICLE VI
Committees
The President may appoint committees of one or more members for such specific purpose as the business of the Board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board.

ARTICLE VII
Amending or Revising By Laws
A. These bylaws may be amended at a meeting of the Board where a quorum is present, by a majority of the members present, provided a written copy of the proposed amendment shall be mailed to all members at least ten days prior to the meeting at which such amendment is to be voted upon.

B. The bylaws are not official until acted upon by the City Council.

ARTICLE XVIII
Authority
The Board of Trustees shall be considered an appointive body of Council and shall comply with all relevant provisions of State Law (e.g. Brown Act, Conflict of Interest, etc.). Board meetings shall be conducted in the same manner as for other advisory bodies.

Board Adoption 7/1/92
Revised 4/7/93 and 10/11/01 AND 2/14/19
Attachment 5

Page 35 of 70 ends

City Council Agenda Addendum December 19, 2023
BYLAWS

RULES AND REGULATIONS
FOR

CONDUCTING THE BUSINESS
OF THE

SENIOR CITIZEN ADVISORY COMMITTEE
A. OFFICERS

1. The officers of the Senior Citizen Advisory Committee are:
a. Chairman or Chairperson
b. Vice-Chairman or Vice-Chairperson, and
c. Secretary

2. Elected officers shall serve no longer than two (2) consecutive terms in the same office.

Normal terms of office shall be for two years, the term running from July 1 to June 30 of the following year. Members may serve additional terms if they re-apply and pass the interview process by City Council.

3. The Chairman conducts the monthly meeting. The Chairman calls the meetings to order and follows the format of the agenda.

4. The Vice-Chairman shall serve in the absence of the Chairman. In the absence of both the Chairman and the Vice-Chairman, the members present at the regular monthly meeting may elect a Chairman Pro-Tem to conduct the meeting.

5. The Chairman, Vice-Chairman, and Secretary shall be elected to office the first meeting in July and shall serve a period of one (1) year.

6. The Vice-Chairman shall succeed the Chairman in the event of death, disability, removal or resignation and a new Vice-Chairman shall be elected by the committee for the remainder of the term. In the event of death, disability, removal or resignation of the Vice-Chairman, that office shall be filled at the next regular meeting by an election held by the committee.

7. A secretary shall be appointed by the Department of Library and Recreation Services.

Administration shall provide staff assistance to the committee as authorized by City Council.

8. When staff assistance is not provided in the person of Secretary of Record, the committee shall elect one of its members as Secretary to record the action taken and such member shall serve at the pleasure of the committee.

Attachment 6

Page 36 of 70 ends

City Council Agenda Addendum December 19, 2023
B. MEETINGS
The regular meeting of the Senior Citizen Advisory Committee shall be held on the second Monday of every month, provided:

1. If at any time any regular meeting falls on a holiday, such regular meeting shall be held on the following Monday.

2. A quorum of the committee at any such regular meeting may, by formal action, including notification to the press, substitute another day for the regular meeting for the ensuing month.

3. If for any reason the business to be considered at a regular meeting cannot then be completed, the committee may at such meeting designate the time for an adjourned meeting to consider any matter that can properly be considered at a regular meeting and such action shall serve as adequate notice to members present at such meeting.

With respect to members not present, it shall be the standing order that the Secretary shall endeavor to advise absentee members of the determination to hold such an adjourned meeting.

4. In the event of the lack of a quorum at a regular meeting, the Chairman, Vice-Chairman or Chairman Pro-Tem, in that order, shall adjourn the meeting to another date in the same calendar month and such declaration of adjournment shall serve as sufficient notice thereof to all members present and it shall be the duty of the Secretary to employ such reasonable means as may be necessary to notify the members absent.

5. Special meetings may be called:
a. By action of the Committee at a regular or adjourned meeting. b. By order of the Chairman or in his absence by the Vice-Chairman. c. By the written request of three or more members of the Committee.

6. Written notice for special meetings shall be provided to members of the Committee and to the press by the Secretary. In the event of emergency, a telephone notice shall suffice provided a written waiver or other notice is signed by the entire Committee.

7. Action on matters at special meetings shall be limited to subjects announced in the call for such special meetings.

8. The Chairman shall have the right to appoint special Committees (comprised of less than a quorum of the entire committee) to work on a specific item.

C. THE BROWN ACT
The Legislature of the State of California, in adopting the Brown Act, found and declared that “Public Committees, Boards, and Councils and other public agencies in this State exist to aid the conduct of the people’s business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly”. The Senior Citizen Advisory Committee Attachment 6

Page 37 of 70 ends

City Council Agenda Addendum December 19, 2023
strictly operates under the guidelines of the Brown Act. A complete copy is attached as reference.

No matter shall be placed on the agenda for any given meeting which was not formally filed with the Department of Library and Recreation Services by noon of the Friday preceding the Committee meeting at which such matter or matters are to be considered. Exceptions to this policy shall require approval by a majority vote of the Committee.

E. MINUTES AND RECORDS
It shall be the duty of the Secretary of the Committee to keep the minutes of all official meetings of the Committee including public hearings whether presiding over the Committee as a whole or by a designated member or members.

Formal resolutions considered by the Committee shall constitute a part of the minutes of the meeting at which such resolution was considered, provided the context of any such resolution may be considered as being contained in the minutes, when such minutes make proper reference to such resolutions.

If action by the Committee is required to be by resolution, the motion with respect thereto may be substantiated as follows: “Moved by Committee Member _______, seconded by Committee Member _______, that an appropriate resolution be adopted (approving, conditionally approving or denying, as the case may be), and that the said resolution be incorporated by reference as a part of the minutes of this meeting.” Motion passed.

When a motion is made, seconded and passed, such action shall be deemed to constitute conclusive determination. All actions of the Committee, whether by motion or resolution, shall be considered conclusive as to general import as of the date of such action.

F. HEARINGS
Attachment 6

Page 38 of 70 ends

City Council Agenda Addendum December 19, 2023
Hearings conducted by the Senior Citizen Advisory Committee shall conform to the provisions of law in the matter of public notice, time, number, and reporting. A formal hearing before the Committee for any reason cannot be completed at the time and place originally advertised, may be adjourned to a later date and the announcement of such adjournment and the time and place of such adjourned meeting shall constitute a sufficient notice to all parties concerned.

In the absence of the Chairman and Vice-Chairman, or a member of the Committee specially designated to preside at any hearing, any member of the Committee present at such time and place of hearing may represent the Committee and conduct the hearing.

G. CONDUCTING THE HEARINGS
The agenda should indicate the schedule and subject of the public hearing. At the appropriate time, the Chairman should state: “Now is the time and place for a public hearing on the request of _____ (name) for ______________ (state the situation to be reviewed). We will appreciate your efforts toward maintaining orderly procedure so that the meeting may proceed in an expeditious and dignified manner. All interested persons may have an opportunity to be heard.

If there are numerous people in the audience who would like to participate on the issue and it is known that all represent the same opinion, it is advised that a spokesman be elected to speak for the entire group. Your spokesman will have the opportunity of speaking for a reasonable length of time and presenting a complete case.” If this arrangement cannot be made, it may be necessary for the Chairman to restrict each speaker to a limited amount of time in order that all may be heard. “It is the desire of the Committee to obtain the comments of all interested or affected individuals and organizations and that consideration will be given to all comments and suggestions made. Irrelevant and off-the-subject comments will be ruled out of order.” “Proponents will be given an opportunity to present their case first. This will be followed by an opportunity for the opponents to present their objections. Proponents will be given further opportunity for rebuttal. When the hearing is closed, audience participation is ended.” The Secretary will now read the substance of the request and staff reports.” Following the staff reports, the Chairman will say:
“Any member of the Committee who has made an inspection of the property or has independent knowledge of the situation under review will be given an opportunity to present his/her findings at this time.”
Following applicable remarks by the Committee members, the Chairman will say:

Attachment 6

Page 39 of 70 ends

City Council Agenda Addendum December 19, 2023
“Those wishing to be heard in favor of the proposal will now be recognized. Please state your name and address for the record.”
H. CONDUCT OF BUSINESS
Robert’s Rules of Order shall govern in the conduct of meetings of the Committee. The Committee may suspend any of these Rules by a two-thirds (2/3) vote of the entire Committee.

I. MISCELLANEOUS
These Bylaws may be amended by a two-thirds (2/3) vote of the entire membership of the Senior Citizen Advisory Committee.

The member terms and appointments shall be in accordance with applicable law, ordinances, resolutions, and City Council actions.

It shall be the duty of the Chairman to report any three consecutive unexcused absences of any member of the Committee to the City Council in the form of a letter.

Revised as of January 2, 1989
Amended as of February 26, 2001
Updated as of July 17, 2005
Attachment 6

Page 40 of 70 ends

City Council Agenda Addendum December 19, 2023

BYLAWS FOR THE PASO ROBLES YOUTH COMMISSION

ARTICLE I
NAME
This committee shall be known as the Paso Robles Youth Commission.

ARTICLE II

PURPOSE
The purpose of the Paso Robles Youth Commission is to serve as an advisory committee to the City Council representing the youth of Paso Robles.

ARTICLE III

MEMBERSHIP
The Commission shall consist of 9 members ages 14 through 21, inclusive, that reside in the 93446 zip code appointed by the City Council of the City of El Paso de Robles.

ARTICLE IV

OFFICERS
Officers shall consist of a Chairperson, Vice Chairperson, Recording Secretary, and a Recruitment Chair. Officers shall be appointed by majority vote of the Commission. Officers shall carry out their duties to the best of their ability and shall perform the duties of other Officers if necessary.

Duties:
a) The Chairperson shall preside over meetings in compliance with Robert’s Rules of Order. b) The Vice-Chair shall preside over meetings in compliance with Robert’s Rules of Order in the absence of the Chair.
c) The Recording Secretary shall be responsible for ensuring that meeting minutes are recorded for each meeting either by completing said minutes or by assigning the task to City staff. c) The Recruitment Chair shall be responsible for promotions.

ARTICLE V

TERMS OF OFFICE
The normal term of office shall be for two years running from July 1 to June 30. Members may serve two terms of office and shall have staggered terms.

ARTICLE VI

REGULAR MEETINGS
Attachment 7

Page 41 of 70 ends

City Council Agenda Addendum December 19, 2023
The Youth Commission shall meet in regular session the first Wednesday of each month unless a scheduled meeting date falls on a school and or City holiday. In the event of such a holiday scheduling conflict, they shall meet on Wednesday of the following week. The meeting time and place shall be selected to accommodate the students’ school activities.

ARTICLE VII

PARLIAMENTARY PROCEDURE
Robert’s Rules of Order shall govern meetings of the Paso Robles Youth Commission.

ARTICLE VIII

ACTIONS
(A) A quorum exists if five or more members are present at any one meeting. (B) A majority vote of the members present shall be required to carry any proposed motion or resolution. (C) Under no circumstances is any member to take any action or make any statements purporting to be made on behalf of the Commission as a whole unless given authority to do so by vote of the Commission. (D) All written communications to outside groups shall be sent out over the signature of the Chairperson with approval of the majority.

ARTICLE IX

AMENDMENTS
These policies and procedures may be amended from time to time by the City Council. The Paso Robles Youth Commission may recommend changes to these policies and procedures.

Mayor _________________________________________________________ Date __________________________________________________________ City Manager_____________________________________________________ Attachment 7

Page 42 of 70 ends

City Council Agenda Addendum December 19, 2023
1 Mary Sponhaltz
From: Jeff Carr <[email protected]>
Sent: Tuesday, December 19, 2023 10:59 AM
To: City Clerk
Subject: Public Comments December 19, 2023 Council Meeting Item H-4 [EXTERNAL EMAIL]
Public Comments for the December 19, 2023 Council Meeting---Item H-4 H. Consent Calendar, Item 4: Approval of Updates to the Community Services Advisory Body Bylaws.

Though I have yet to review the details of the update changes---I'm happy to see the city reviewing advisory body and committee bylaws--adding them where missing--and updating them when necessary.

It does however, bring up the question of missing bylaws for the Housing Constraints & Opportunities Committee that has been operating for years without bylaws. I can't call this a city oversight, because the city is fully aware of this lack of bylaws for the HCOC. And I've been trying to bring it to the city's attention for years now without success.

Sadly, without bylaws--the HCOC has been operating in a questionable manner with respect to city and council policies regarding committee membership, council liaisons, meeting minutes, etc. In addition, the lack of HCOC bylaws is a disregard by city staff of city policies and council direction.

What seems to be the problem? Why no Council approved bylaws for the HCOC? Jeff Carr--Paso Robles, CA
Item H-4 Public Comment
Carr, Jeff

Page 43 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 1 Adopted MM/DD/YYYY
PASO ROBLES Library Board of Trustees
BYLAWS
OF
ARTICLE I ‐ THE CITY OF PASO ROBLES

LIBRARY BOARD OF TRUSTEES
Article I
Establishment
Section 1: Name of Board
The name of the Board shall be the Paso Robles Library Board of Trustees (hereinafter referred to as the “Board”).

Article II
Appointment and Terms (Municipal Code Section 2.12.020) A. A Board of Trustees, consisting of five members to be appointed by the city council, shall advise the city council and the city manager in the management of the public library. Said library trustees shall each hold office serving without compensation for a period and for terms set forth in the bylaws of the library board of trustees. The city council shall make all appointments to the board of trustees and the trustees shall serve at the pleasure of city council. All citizens and residents of the city shall be eligible for such appointment as well as up to two trustees from the county who in the judgment of the city council have special qualifications or experience relevant to services on the library board of trustees. Vacancies shall be filled by appointment for the unexpired term in the same manner as the full‐term appointments are made. (Ord. No. 977 N.S. § 1, 1‐3‐2012)
B. Said library trustees shall each hold office serving without compensation for a period of three consecutive years and serve no more than three consecutive terms.

Article III
Meetings‐Records (Municipal Code Section 2.12.030)
A. The board of library trustees shall meet at least once a month, at such times and places as it may fix by resolution. Special meetings may be called at any time in conformance with requirements of state law, i.e., the Brown Act. A majority of the board shall constitute a quorum for the transaction of business. The board shall appoint one of their number president, who

Page 44 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 2 Adopted MM/DD/YYYY
shall serve for one year and until a successor is appointed, and in the president's absence, the board shall select a president pro tem. The board shall cause a proper record of its proceedings to be kept.
(Ord. No. 977 N.S. § 1, 1‐3‐2012)
B. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in July of each year (recommend deleting).

C. The Board of Library Trustees shall elect a president, president pro tempore, and a secretary at the July meeting of each year. The president pro tempore shall serve as president in the absence of the president. In the absence of the secretary, the Board shall select one of the members to serve as secretary pro tempore.

E. The secretary shall keep a true and accurate account of all proceedings of the Board meetings, or cause the city librarian, who may be an ex‐officio recording secretary, to keep the minutes and other records of the Board. The secretary may also write such correspondence as is necessary.

Article IV
Duties and Responsibilities (Municipal Code Section 2.12.040) The Board shall be advisory to the City Council, advising on matters concerning the library. Members of the Board represent the people living within the library's jurisdiction and provide valuable feedback regarding community need and the development of library policy and potential programs and services.

The duties and responsibilities of the board of library trustees include:
(a) To advise the city council and city manager onin those matters pertaining to the city library. (b) To know and interpret library services to the community and seek community involvement in and financial support of the library program.
(c) To assist in the development of a program for the extension and improvement of library services, resources, and facilities.
(d) To determine and set, with the assistance of the librarian, library rules, regulations and policies not otherwise within the purview of city council or city manager. (e) To annually review the proposed library budget before its submittal to the city council with the aim of assisting the city in providing the community with constantly improving library services. (f) To keep abreast of library trends and standards by participating in trustee’s meetings and workshops in affiliation with the state and national associations. (g) To encourage the giving of bequests and gifts to, or for the benefit of, the library. (h) To be familiar with and be able to interpret local and state laws and actively support library legislation.
(i(i) To review appeals according to the Library’s Request for Reconsideration policy.

Page 45 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 3 Adopted MM/DD/YYYY
(j) To do and perform any and all other acts and things necessary and proper to carry out the provisions of California Education Code Section 18900 and following, as may be requested by the city council. (Ord. No. 977 N.S. § 1, 1‐3‐2012)
Article V
Librarian / Staff
The librarian shall be
Section 3: Membership
Board members are appointed by the city manager in a mannerand serve at the pleasure of the City Council.
a.   Total Membership—Total membership of the Board shall be five members, as defined in paragraph (b) below.
b.   Membership Categories and Qualifications
To be eligible for membership on the Board, a person must be either a:
(1) Resident: To qualify under this category, the person must either own or occupy a residential dwelling located within the City.
(2) Business Owner: To qualify under this category, the person, or the legal entity, which the person represents, must present satisfactory evidence of ownership and operation of a business within the City.
(3) Representative of Existing Community Organization: To qualify under this category, the person must be appointed to serve as a representative member by an existing nonprofit corporation or association of persons and/or entities which has its headquarters or a site office within the City or has a substantial number of constituents who are persons and/or entities who reside or conduct business in the City formed for the purpose of serving the community and generally recognized by persons within the City as a Paso Robles community organization. (4) Other: Non‐residents may be considered/appointed so long as a majority of the Advisory Body are residents as provided in Section 3.a.1‐3 above. d. Open Membership.  Criteria and selection for membership shall not discriminate based upon sex, race, religion, creed, color, age, marital status, national or ethnic origin, or any other classification protected by law or classification protected by any local codified or adopted policy. e. City Residency.  The city council shall make all appointments to the board of trustees and the trustees shall serve at the pleasure of city council. All citizens and residents of the city shall be eligible for such appointment as well as up to two trustees from the county who in the judgment of the city council have special qualifications or experience relevant to services on the library board of trustees. Vacancies shall be filled by appointment for the unexpired term in the same manner as the full‐term appointments are made. (Ord. No. 977 N.S. § 1, 1‐3‐2012) f. Term of Appointment.  A member’s regular term of appointment shall be three years, starting the first meeting in July of each year.

Page 46 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 4 Adopted MM/DD/YYYY
No person shall be eligible for appointment for more than three consecutive three‐year terms, exclusive of prior appointment to fill an unexpired term of office. g. Membership on only One Board/Committee. Appointees shall serve on only one City Council Advisory Body/Commission at any one time. Board members acknowledge that serving on multiple Advisory Body Commissions may lead to forfeiture under the incompatibility of office doctrine.
h. Member Code of Ethics. Board members shall adhere to the City Council’s Code of Ethics (Appendix A), and any binding authority that controls, including State law and Fair Political Practices Commission regulations. In addition, Board members are to act for the long‐term benefit of the community as a whole, not for personal benefit or the benefit of an organization or group they may belong to or that nominated them. In addition, Board members will complete AB 1234 training if required.

Section 8: Filling of Vacancies

Page 47 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 5 Adopted MM/DD/YYYY
In the event of a vacancy on the Board, the City Council shall select an individual to fill such vacancy as soon as reasonably practicable. New members shall meet the qualifications set forth in Section 3 (b) of Article I.

Section 9: Remuneration
Members shall serve without pay except for reimbursement for travel expenses to meetings outside of the City, if any.

Section 10: Liaisons
In addition to the five Board members, two members of the City Council (appointed by the Mayor and confirmed by the full City Council), as well as the City Librarian and Director of Community Services, shall be non‐voting Liaisons. The purpose of the Liaisons shall be to facilitate the work of the Board, by serving as a two‐way conduit of information between the Board and their respective City organizations.

Section 3: Vice‐Chairperson
The Vice Chairperson shall perform the duties of the Chairperson in the absence or incapacity of the Chairperson. In the event of the death, resignation, or removal of the Chairperson, the Vice Chairperson shall assume the Chairperson’s duties until such time as the Board shall elect a new Chairperson.

Section 7: Removal of Officers

Page 48 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 6 Adopted MM/DD/YYYY
Upon an affirmative vote by a majority of the members of the Board present at a regular or special meeting of the Board at which a quorum is present, the Chairperson or Vice Chairperson may be removed from office, and a successor elected pursuant to Section 8 of this Article II.

ARTICLE III – MEETINGS
Section 1: Regular Meetings
The Board shall meet a least once monthly (either in person or virtually, depending on any public health restrictions resulting from a pandemic or other event, consistent with State law)] on a regular recurring day/time/place which will be determined at the annual reorganization meeting when the chairperson is selected. A notice, agenda, and other necessary documents shall be delivered to the members by email and with a link posted on City’s website at least 72 hours prior to any regular meeting.

Section 2: Special Meetings
Special meetings may be held upon call of the Chairperson or Secretary, or an affirmative vote by a majority of the members of the Board present at a regular or special meeting of the Board at which a quorum is present, for the purpose of transacting any business designated in the call, after notification of all members of the Board by written notice personally delivered or by email at least twenty‐four (24) hours before the time specified in the notice for a special meeting. At such special meeting, no business other than that designated in the notice shall be considered.

Section 4: All Meetings to be Open and Public
All meetings of the Board shall be conducted in Paso Robles, at a location accessible to the public (either in person or virtually, depending on any in‐person meeting restrictionsresulting from a pandemic or other event). All persons shall be permitted to attend except as otherwise provided by law.

Section 5: Posting Agendas/Notices
The Secretary shall post an agenda for each regular Board meeting or a notice for each special Board meeting containing the time and location of the meeting together with a brief description of each item of business to be transacted or discussed at the meeting consistent with State law. Agendas/notices shall be posted outdoors at the Paso Robles City Library at least 72 hours in advance of each regular meeting and at least 24 hoursin advance of each special meeting. The Secretary shall maintain a record ofsuch posting.

Page 49 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 7 Adopted MM/DD/YYYY
Section 6: Right of Public to Appear and Speak
At every regular meeting, members of the public shall have an opportunity to address the Board on any matter within the Board’s subject matter jurisdiction. Public input and comment on matters on the agenda, as well as public input and comment on matters not otherwise on the agenda, shall be made during the time set aside for public comment; provided, however, that the Chairperson may direct that public input and comment on matters on the agenda be heard when the matter regularly comes up on the agenda. The Chairperson, with the consent of the Board, and consistent with any Board policies or guidelines, may limit the total amount of time allocated for public discussion, applied uniformly to each individual speaker.

At every special meeting, members of the public shall have an opportunity to address the Board only on a matter agendized for that special meeting.

Section 7: Non‐Agenda Items
Matters brought before the Board at a regular meeting that had not been placed on the agenda of the meeting shall not be acted upon by the Board at that meeting unless action on such mattersis permissible pursuant to the Ralph M. Brown Act (Gov. Code §54950 et seq.). Those non‐agenda items brought before the Board that the Board determines will require Board consideration and action, and where Board action at that meeting is not so authorized, may be placed on the agenda for a future meeting at the discretion of the Board, once a City staff report concerning the matter is prepared.

Section 8: Quorum
The powers of the Board shall be vested in the members thereof. Three members (a majority) then in office shall constitute a quorum for the purpose of conducting the Board’s business, exercising its powers, and for all other purposes, but lessthan that number may adjourn the meeting until a quorum is obtained.

Section 10: Method and Order of Business
All business and matters before the Board shall be transacted in conformance with the City Council’s established city personnel rules and regulations. The city manager shallpractice.

Section 11: Action Minutes
Minutes of the Board shall be prepared in writing by the Secretary and approved by the Board at the next regular meeting. The approved minutes of the Board documenting the Board’s actionsshall be forwarded to the City Council following each meeting. The approved minutes of each meeting shall be made available on the City’s website and filed in the official book of minutes of the Board.

Section 12: Reports and Recommendations to City Council Reports or recommendations of the Board to the City Council, to the extent possible and practicable, consult with the Board before making any such appointment. contemplated by the Board’s purpose and responsibilities, shall be prepared in writing by the Secretary following every regular meeting and

Page 50 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 8 Adopted MM/DD/YYYY
presented to the City Council during a public meeting once the Secretary or designee has prepared a report identifying key facts, options, analysis of the options, fiscal impact, and recommendations, and the report has been reviewed by the City Manager. Reports may also be prepared following a special meeting, at the request of the Board.

A. The librarian shall be under the Director of the Community Services Department and is considered an ex‐officio member of the Board. The librarian shall consult with the Board in relation to policy and operation of the library.

B. The librarian shall select, train and supervise other employees of the library. The librarian shall be responsible for the proper direction and supervision of paid and volunteer staff, for the care and maintenance of the library property, for an adequate and proper selection of books and materials in keeping with the stated policy of the Board, for the efficiency of library service to the public and for its financial operation within the limitations of the budgeted appropriation.

Section 13: Reports to the Community
The Board, assisted by staff, shall also report to the community each time it reports to the Council. In addition, the reports shall seek to elicit questions or feedback from the broadest feasible cross section of the community. To these ends, a variety of media may be used, including, as appropriate, newsletters, social media, utility bill stuffers, the City’s website, etc.

ARTICLE IV ‐ REPRESENTATION BEFORE PUBLIC BODIES OTHER THAN THE CITY COUNCIL The Chairperson or designee may make official representations on behalf of the Board before public bodies other than the City Council at the direction of the Board and with the affirmative vote of a majority of the City Council.

ARTICLE V – SUB‐Committees
The Board may establish any standing and/or special sub‐committees consistent with State law it deems necessary consistent with, and to fulfill, its stated purpose as established in Article I, Section 2 of these Bylaws.

ARTICLE VI – AMENDMENTS
Committees

Page 51 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 9 Adopted MM/DD/YYYY
The President may appoint committees of one or more members for such specific purpose as the business of the Board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the Board.

ARTICLE VII
Amending or Revising By Laws
A. These Bylaws may be amended at a meeting of the Board where a quorum is present,upon an affirmative vote by a majority of the members present, provided a written copy of the proposed amendment shall be mailed to all members at least ten days prior to the meeting at which such amendment is to be voted upon.

B. The bylaws are not official until acted upon by the City Council.

Board Adoption 7/1/92
Revised 4/7/93 and 10/11/01 AND 2/14/19

Page 52 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 1 Adopted MM/DD/YYYY
PASO ROBLES Senior Citizen Advisory Committee
BYLAWS

RULES AND REGULATIONS
FOR

CONDUCTING
ARTICLE I ‐ THE BUSINESS
OF THE

SENIOR CITIZEN ADVISORY COMMITTEE
Section 1: Name of Committee
The name of the Committee shall be the Paso Robles “Senior Citizen Advisory Committee” (hereinafter referred to as the “Committee”).

Section 2: Purpose
The Committee shall serve as an advisory body to the City Council representing senior residents of Paso Robles.

Section 3: Membership
Committee members are appointed by and serve at the pleasure of the City Council. a. Total Membership. Total membership of the Committee shall be five members, as defined in paragraph (b) below.
b. Membership Categories and Qualifications. To be eligible for membership on the Committee, a person must be either a:
(1) Resident: To qualify under this category, the person must either own or occupy a residential dwelling located within the City.
(2) Business Owner: To qualify under this category, the person, or the legal entity, which the person represents, must present satisfactory evidence of ownership and operation of a business within the City.
(3) Representative of Existing Community Organization: To qualify under this category, the person must be appointed to serve as a representative member by an existing nonprofit corporation or association of persons and/or entities which has its headquarters or a site office within the City or has a substantial number of constituents who are persons and/or entities who reside or conduct business in the City formed for the purpose of serving the community and generally recognized by persons within the City as a Paso Robles community organization. (4) Other: Non‐residents may be considered/appointed so long as a majority of the Advisory Body are residents as provided in Section 3.b.1‐3 above. d. Open Membership. Criteria and selection for membership shall not discriminate based upon sex, race, religion, creed, color, age, marital status, national or ethnic origin, or any other classification protected by law or classification protected by any local codified or adopted policy.

Page 53 of 70 ends

No
A. OFFICERS
person shall be eligible for appointment for more than three consecutive three‐year terms, exclusive of prior appointment to fill an unexpired term of office. Persons who have served three full consecutive terms may be reappointed following a one‐term absence. g. Membership on only One Committee. Appointees shall serve on only one City Council Advisory Body/Commission at any one time. Committee members acknowledge that serving on multiple Advisory Body Commissions may lead to forfeiture under the incompatibility of office doctrine. h. Member Code of Ethics. Committee members shall adhere to the City Council’s Code of Ethics (Appendix A), and any binding authority that controls, including State law and Fair Political Practices Commission regulations. In addition, Committee members are to act for the long‐term benefit of the community as a whole, not for personal benefit or the benefit of an organization or group they may belong to or that nominated them. In addition, Committee members will complete AB 1234 training if required.

Section 6: Removal of Members

Page 54 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 3 Adopted MM/DD/YYYY
A member may be removed by an affirmative vote of a majority of the City Council, if, after a hearing, it is found and determined that any one of the grounds for termination specified in Section 5 of Article I exists.

Section 9: Remuneration
Members shall serve without pay except for reimbursement for travel expenses to meetings outside of the City, if any.

Section 10: Liaisons
In addition to the five Committee members, two members of the City Council (appointed by the Mayor and confirmed by the full City Council), as well as the Recreation Services Manager or the Community Services Director, or their designees, shall be non‐voting Liaisons. The purpose of the Liaisons shall be to facilitate the work of the Committee, by serving as a two‐way conduit of information between the Committee and their respective City organizations.

ARTICLE II – OFFICERS
Section 1: Officers

1. The officers of the Senior Citizen Advisory Committee are:

Chairman orshall consist of a Chairperson and a Vice‐Chairman or Chairperson, who shall be elected in the manner set forth in Section 6 of this Article II.

Section 3: Vice‐Chairperson, and
The Vice Chairperson shall perform the duties of the Chairperson in the absence or incapacity of the Chairperson. In the event of the death, resignation, or removal of the Chairperson, the Vice Chairperson shall assume the Chairperson’s duties until such time as the Committee shall elect a new Chairperson.

Section 4: Secretary

Page 55 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 4 Adopted MM/DD/YYYY

1. Elected officers shall serve no longer than two (2) consecutive terms in the same office.

Normal terms of office shall be for two years, the term running from July 1 to June 30 of the following year. Members may serve additional terms if they re‐apply and pass the interview process by City Council.

2. The Chairman conducts the monthly meeting. The Chairman calls the meetings to order and follows the format of the agenda.

3. The Vice‐Chairman shall serve in the absence of the Chairman. In the absence of both the Chairman and the Vice‐Chairman, the members present at the regular monthly meeting may elect a Chairman Pro‐Tem to conduct the meeting.

4. The Chairman, Vice‐Chairman, and Recreation Services Manager or designee shall be the Secretary. The Secretary shall be elected to office the first meeting in July and shall serve a period of one (1) year.

5. The Vice‐Chairman shall succeed the Chairman in the event of death, disability, removal or resignation and a new Vice‐Chairman shall be elected by the committee for the remainder of the term. In the event of death, disability, removal or resignation of the Vice‐Chairman, that office shall be filled at the next regular meeting by an election held by the committee.

6. A secretary shall be appointed by the Department of Library and Recreation Services.

Administration shall provide staff assistance to the committee as authorized by City Council.

7. When staff assistance is not provided in the person of Secretary of Record, the committee shall elect one of its members as Secretary to record the action taken and such member shall serve at the pleasure of the committee.

B. MEETINGS
The regular meeting of the Senior Citizen Advisory Committee shall be held on the second Monday of every month, provided:

1. If at any time any regular meeting falls on a holiday, such regular meeting shall be held on the following Monday.

2. A quorum of the committee at any such regular meeting may, by formal action, including notification to the press, substitute another day for the regular meeting for the ensuing month.

With respect to members not present, it shall be the standing order that the Secretary shall endeavor to advise absentee members of the determination to hold such an adjourned meeting.

Page 56 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 5 Adopted MM/DD/YYYY

4. In the event of the lack of a quorum at a regular meeting, the Chairman, Vice‐Chairman or Chairman Pro‐Tem, in that order, shall adjourn the meeting to another date in the same calendar month and such declaration of adjournment shall serve as sufficient notice thereof to all members present and it shall be the duty of the Secretary to employ such reasonable means as may be necessary to notify the members absent.

5. Special meetings may be called:
a. By action of the Committee at a regular or adjourned meeting. b. By order of the Chairman or in his absence by the Vice‐Chairman. c. By the written request of three or more members of the Committee.

7. Action on matters at special meetings shall be limited to subjects announced in the call for such special meetings.

8. The Chairman shall have the right to appoint special Committees (comprised of less than a quorum of the entire committee) to work on a specific item.

D. AGENDA FOR REGULAR MEETINGS
A copy of the agenda for every regular meeting of the Committee shall be provided to each member not less than two (2) days prior to the date of the meeting at which such agenda is to be considered.responsible for noticing meetings, creating the agenda, and keeping No matter shall be placed on the agenda for any given meeting which was not formally filed with the Department of Library and Recreation Services by noon of the Friday preceding the Committee meeting at which such matter or matters are to be considered. Exceptions to this policy shall require approval by a majority vote of the Committee.

E. MINUTES AND RECORDS

Page 57 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 6 Adopted MM/DD/YYYY
It shall be the duty of the Secretary of the Committee to keep the minutes of alland other official meetings of the Committee including public hearings whether presiding over the Committee as a whole or by a designated member or membersrecords.

F. HEARINGS
Hearings conducted by the Senior Citizen Advisory Committee shall conform to the provisions of law in the matter of public notice, time, number, and reporting. A formal hearing before the Committee for any reason cannot be completed at the time and place originally advertised, may be adjourned to a later date and the announcement of such adjournment and the time and place of such adjourned meeting shall constitute a sufficient notice to all parties concerned.

In the absence of the Chairman and Vice‐Chairman, or a member of the Committee specially designated to preside at any hearing, any member of the Committee present at such time and place of hearing may represent the Committee and conduct the hearing.

Page 58 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 7 Adopted MM/DD/YYYY
length of time and presenting a complete case.”  If this arrangement cannot be made, it may be necessary for the Chairman to restrict each speaker to a limited amount of time in order that all may be heard.  “It is the desire of the Committee to obtain the comments of all interested or affected individuals and organizations and that consideration will be given to all comments and suggestions made.  Irrelevant and off‐the‐subject comments will be ruled out of order.” “Proponents will be given an opportunity to present their case first.  This will be followed by an opportunity for the opponents to present their objections.  Proponents will be given further opportunity for rebuttal.  When the hearing is closed, audience participation is ended.” The Secretary will now read the substance of the request and staff reports.” Following the staff reports, the Chairman will say:
“Any member of the Committee who has made an inspection of the property or has independent knowledge of the situation under review will be given an opportunity to present his/her findings at this time.”
Following applicable remarks by the Committee members, the Chairman will say:
“Those wishing to be heard in favor of the proposal will now be recognized.  Please state your name and address for the record.”
H.  CONDUCT OF BUSINESS
Robert’s Rules of Order shall govern in the conduct of meetings of the Committee.  The Committee may suspend any of these Rules by a two‐thirds (2/3) vote of the entire Committee.

I. MISCELLANEOUS
Section 5: Additional Duties
The officers of the Committee shall perform such other duties and functions as may from time to time be required by the Committee, these Bylaws, or other rules and regulations, or which duties and functions are incidental to the office held by such officers.

Section 7: Removal of Officers

Page 59 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 8 Adopted MM/DD/YYYY
Upon an affirmative vote by a majority of the members of the Committee present at a regular or special meeting of the Committee at which a quorum is present, the Chairperson or Vice Chairperson may be removed from office, and a successor elected pursuant to Section 8 of this Article II.

Section 2: Special Meetings
Special meetings may be held upon call of the Chairperson or Secretary, or an affirmative vote by a majority of the members of the Committee present at a regular or special meeting of the Committee at which a quorum is present, for the purpose of transacting any business designated in the call, after notification of all members of the Committee by written notice personally delivered or by email at least twenty‐four (24) hours before the time specified in the notice for a special meeting. At such special meeting, no business other than that designated in the notice shall be considered.

Brown Act (Gov. Code §54950 et seq.), and indicates the date, time, and place of the adjourned meeting.

Committee members absent from the meeting at which the adjournment decision is made shall be notified by staff of the adjourned meeting.

Section 4: All Meetings to be Open and Public
All meetings of the Committee shall be conducted in Paso Robles, at a location accessible to the public (either in person or virtually, depending on any in‐person meeting restrictions resulting from a pandemic or other event). All persons shall be permitted to attend except as otherwise provided by law.

Section 6: Right of Public to Appear and Speak

Page 60 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 9 Adopted MM/DD/YYYY
At every regular meeting, members of the public shall have an opportunity to address the Committee on any matter within the Committee’s subject matter jurisdiction. Public input and comment on matters on the agenda, as well as public input and comment on matters not otherwise on the agenda, shall be made during the time set aside for public comment; provided, however, that the Chairperson may direct that public input and comment on matters on the agenda be heard when the matter regularly comes up on the agenda. The Chairperson, with the consent of the Committee, and consistent with any Committee policies or guidelines, may limit the total amount of time allocated for public discussion, applied uniformly to each individual speaker.

At every special meeting, members of the public shall have an opportunity to address the Committee only on a matter agendized for that special meeting.

Section 7: Non‐Agenda Items
Matters brought before the Committee at a regular meeting that had not been placed on the agenda of the meeting shall not be acted upon by the Committee at that meeting unless action on such matters is permissible pursuant to the Ralph M. Brown Act (Gov. Code §54950 et seq.). Those non‐agenda items brought before the Committee that the Committee determines will require Committee consideration and action, and where Committee action at that meeting is not so authorized, may be placed on the agenda for a future meeting at the discretion of the Committee, once a City staff report concerning the matter is prepared.

Section 8: Quorum
The powers of the Committee shall be vested in the members thereof. Three of the five total members (a majority) then in office shall constitute a quorum for the purpose of conducting the Committee’s business, exercising its powers, and for all other purposes, but lessthan that number may adjourn the meeting until a quorum is obtained. An affirmative vote by a majority of the members of the Committee present at a regular or special meeting of the Committee at which a quorum is present shall be required for approval of any question brought before the Committee.

Section 10: Method and Order of Business
All business and matters before the Committee shall be transacted in conformance with the City Council’s established practice.

Page 61 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 10 Adopted MM/DD/YYYY
regular meeting and presented to the City Council during a public meeting once the Secretary or designee has prepared a report identifying key facts, options, analysis of the options, fiscal impact, and recommendations, and the report has been reviewed by the City Manager. Reports may also be prepared following a special meeting, at the request of the Committee.

The Chair, or the Chair’s designee, at the direction of a majority of the Committee at a meeting at which a quorum is present, may also make verbal reportsto the City Council on any issue within the Committee’s purview. The verbal report may be agendized as a presentation item by the staff liaison or the Chair or Chair’s designee may make a brief verbal report as part of the general public comment portion of the meeting.

Section 13: Reports to the Community
The Committee, assisted by staff, shall also report to the community each time it reports to the Council.

ARTICLE IV ‐ REPRESENTATION BEFORE PUBLIC BODIES OTHER THAN THE CITY COUNCIL The Chairperson or designee may make official representations on behalf of the Committee before public bodies other than the City Council at the direction of the Committee and with the affirmative vote of a majority of the City Council.

ARTICLE V – SUB‐COMMITTEES
The Committee may establish any standing and/or special sub‐committees consistent with State law it deems necessary consistent with, and to fulfill, its stated purpose as established in Article I, Section 2 of these Bylaws.

ARTICLE VI – AMENDMENTS
These Bylaws may be amended by a two‐thirds (2/3)upon an affirmative vote by a majority of the entire membership of the Senior Citizen Advisory Committee.

The member terms and appointments shall be in accordance with applicable law, ordinances, resolutions, and City Council actions.

It shall be the duty of the Chairman to report any three consecutive unexcused absences of any member of the Committee to the City Council in the form of a letter.

Revised as of January 2, 1989
Amended as of February 26, 2001
Updated as of July 17, 2005
.

Page 62 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 1 Adopted MM/DD/YYYY

BYLAWS FOR THE PASO ROBLES YOUTH COMMISSION
BYLAWS
ARTICLE I ‐ THE COMMITTEE
NAME
ThisSection 1: Name of Committee
The name of the Committee shall be known as the Paso Robles “Youth Commission. ” (hereinafter referred to as the “Committee”).

ARTICLE II

PURPOSE
The purpose of the Paso Robles Youth Commission is to Section 2: Purpose The Committee shallserve as an advisory committeebody to the City Council representing the youth of Paso Robles.

ARTICLE III

MEMBERSHIP
The Commission Section 3: Membership
Committee members are appointed by and serve at the pleasure of the City Council. a. Total Membership.  Total membership of the Committee shall be nine members between the ages of 14 and 21, as defined in paragraph (b) below.
b. Membership Categories and Qualifications.  To be eligible for membership on the Committee, a person must be either a:
(1) Resident: To qualify under this category, the person must reside within the City. (2) Other: Non‐residents may be considered/appointed so long as a majority of the Advisory Body are residents as provided in Section 3.b.1 above. c. Open Membership.  Criteria and selection for membership shall not discriminate based upon sex, race, religion, creed, color, age, marital status, national or ethnic origin, or any other classification protected by law or classification protected by any local codified or adopted policy.

Page 63 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 2 Adopted MM/DD/YYYY
d. City Residency. The Council shall ensure, to the extent possible, that at least a majority of the Committee members are residents of the City.
e. Term of Appointment. A member’s regular term of appointment shall be two years, starting on the first meeting in July of each year. Five‐ninths (5/9) of the members appointed shall be for a term expiring on June 30 of even years. Four‐ninths (4/9) of the members appointed shall be for a term expiring on June 30 of odd years.

No person shall be eligible for appointment for more than three consecutive two‐year terms, exclusive of prior appointment to fill an unexpired term of office. f. Membership on only One Committee. Appointees shall serve on only one City Council Advisory Body/Commission at any one time. Committee members acknowledge that serving on multiple Advisory Body Commissions may lead to forfeiture under the incompatibility of office doctrine. g. Member Code of Ethics. Committee members shall adhere to the City Council’s Code of Ethics (Appendix A), and any binding authority that controls, including State law and Fair Political Practices Commission regulations. In addition, Committee members are to act for the long‐term benefit of the community as a whole, not for personal benefit or the benefit of an organization or group they may belong to or that nominated them. In addition, Committee members will complete AB 1234 training if required.

Section 7: Resignation

Page 64 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 3 Adopted MM/DD/YYYY
Any Committee member may resign at any time by giving written notice to the Chairperson, who shall forward such notice to the Committee and the City Council. Committee members shall endeavor to submit written notice at least ten (10) days before the planned effective date whenever possible. Any such resignation will take effect upon receipt or upon a date specified therein. The acceptance of such resignation shall not be necessary to make it effective.

Section 9: Remuneration
Members shall serve without pay except for reimbursement for travel expenses to meetings outside of the City, if any.

Section 10: Liaisons
In addition to the nine Committee members, two members of the City Council (appointed by the Mayor and confirmed by the full City Council), as well as Recreation Services Manager or the Community Services Director, or their designees, shall be non‐voting Liaisons. The purpose of the Liaisons shall be to facilitate the work of the Committee, by serving as a two‐way conduit of information between the Committee and their respective City organizations.

ARTICLE II – OFFICERS
Section 1: Officers
The officers of the Committee shall consist of 9 members ages 14 through 21, inclusive, that reside in the 93446 zip code appointed by the City Council of the City of El Paso de Robles.

ARTICLE IV

OFFICERS
Officers shall consist of a Chairperson, and a Vice Chairperson, Recording Secretary, and a Recruitment Chair.

Officers shall be appointed by majority vote of the Commission. Officers shall carry out their duties to the best of their ability and shall perform the duties of other Officers if necessarywho shall be elected in the manner set forth in Section 5 of this Article II.

Duties:
a) The Chairperson shall preside over meetings in compliance with Robert’s Rules of Order.

The Section 2: Chairperson
The Chairperson shall preside at all meetings of the Committee, and may submit such agenda, recommendations, and information at such meetings as are reasonable and proper for the conduct of the business affairs and policies of the Committee. The Chairperson may sign documents necessary to carry out the business of the Committee.

Page 65 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 4 Adopted MM/DD/YYYY
Section 3: Vice‐ChairChairperson
The Vice Chairperson shall preside over meetings in compliance with Robert’s Rules of Orderperform the duties of the Chairperson in the absence of the Chairor incapacity of the Chairperson. In the event of the death, resignation, or removal of the Chairperson, the Vice Chairperson shall assume the Chairperson’s duties until such time as the Committee shall elect a new Chairperson.

The Recording
Section 4: Secretary
The Recreation Services Manager or designee shall be the Secretary. The Secretary shall be responsible for ensuring that meeting minutes are recorded for each meeting either by completing said minutes or by assigning the task to City staff. noticing meetings, creating the agenda, and keeping the minutes and other officialrecords.

Page 66 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 5 Adopted MM/DD/YYYY
twenty‐four (24) hours before the time specified in the notice for a special meeting. At such special meeting, no business other than that designated in the notice shall be considered.

Brown Act (Gov. Code §54950 et seq.), and indicates the date, time, and place of the adjourned meeting.

Committee members absent from the meeting at which the adjournment decision is made shall be notified by staff of the adjourned meeting.

Section 4: All Meetings to be Open and Public
All meetings of the Committee shall be conducted in Paso Robles, at a location accessible to the public (either in person or virtually, depending on any in‐person meeting restrictions resulting from a pandemic or other event). All persons shall be permitted to attend except as otherwise provided by law.

At every special meeting, members of the public shall have an opportunity to address the Committee only on a matter agendized for that special meeting.

Page 67 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 6 Adopted MM/DD/YYYY
exercising its powers, and for all other purposes, but lessthan that number may adjourn the meeting until a quorum is obtained. An affirmative vote by a majority of the members of the Committee present at a regular or special meeting of the Committee at which a quorum is present shall be required for approval of any question brought before the Committee.

Section 10: Method and Order of Business
All business and matters before the Committee shall be transacted in conformance with the City Council’s established practice.

The Chair, or the Chair’s designee, at the direction of a majority of the Committee at a meeting at which a quorum is present, may also make verbal reportsto the City Council on any issue within the Committee’s purview. The verbal report may be agendized as a presentation item by the staff liaison or the Chair or Chair’s designee may make a brief verbal report as part of the general public comment portion of the meeting.

Section 13: Reports to the Community
The Committee, assisted by staff, shall also report to the community each time it reports to the Council. c) ARTICLE IVThe Recruitment Chair shall be responsible for promotions. ‐ REPRESENTATION BEFORE PUBLIC BODIES OTHER THAN THE CITY COUNCIL The Chairperson or designee may make official representations on behalf of the Committee before public bodies other than the City Council at the direction of the Committee and with the affirmative vote of a majority of the City Council.

Page 68 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 7 Adopted MM/DD/YYYY
ARTICLE V – SUB‐COMMITTEES

TERMS OF OFFICE
The normal term of office shall be for two years running from July 1 to June 30. Members may serve two terms of office and shall have staggered terms.

The Committee may establish any standing and/or special sub‐committees consistent with State law it deems necessary consistent with, and to fulfill, its stated purpose as established in Article I, Section 2 of these Bylaws.

ARTICLE VI

REGULAR MEETINGS
The Youth Commission shall meet in regular session the first Wednesday of each month unless a scheduled meeting date falls on a school and or City holiday. In the event of such a holiday scheduling conflict, they shall meet on Wednesday of the following week. The meeting time and place shall be selected to accommodate the students’ school activities.

ARTICLE VII

PARLIAMENTARY PROCEDURE
Robert’s Rules of Order shall govern meetings of the Paso Robles Youth Commission.

ARTICLE VIII

ACTIONS
(A) A quorum exists if five or more members are present at any one meeting.

Page 69 of 70 ends

City Council Agenda Addendum December 19, 2023
City of Paso Robles 8 Adopted MM/DD/YYYY
(B) A majority vote of the members present shall be required to carry any proposed motion or resolution. (C) Under no circumstances is any member to take any action or make any statements purporting to be made on behalf of the Commission as a whole unless given authority to do so by vote of the Commission. (D) All written communications to outside groups shall be sent out over the signature of the Chairperson with approval of the majority.

ARTICLE IX
– AMENDMENTS
These policies and proceduresBylaws may be amended from time to timeupon an affirmative vote by a majority of the City Council. The Paso Robles Youth Commission may recommend changes to these policies and procedures.

Mayor _________________________________________________________ Date __________________________________________________________ City Manager_____________________________________________________

Page 70 of 70 ends

City Council Agenda Addendum December 19, 2023

Paso Robles City CouncilDecember 19, 2023

Paso Robles City Council
December 19, 2023