CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda
Tuesday, February 6, 2024, 5:00 PM
Tuesday, February 6, 2024, 6:30 PM
Library/Conference Center Council Chamber
1000 Spring Street
Paso Robles, CA 93446
Residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council, other than brief reports and announcements by staff or the Council.
Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name. City Council meetings will be livestreamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube. Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. 5:00 PM CALL TO ORDER
B. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Roden, Councilmember Strong, Mayor Hamon
C. CLOSED SESSION ITEMS
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Gov. Code, § 54956.9(d)(2))
Significant Exposure to Litigation: One case
The city has received a cease and desist letter regarding modifications to the Paid Parking Program alleging violations of the Brown Act and other State laws.
D. PUBLIC COMMENT REGARDING CLOSED SESSION MATTERS
E. ADJOURN TO CLOSED SESSION
F. 6:30 PM RECONVENE TO OPEN SESSION
G. PLEDGE OF ALLEGIANCE
H. INVOCATION
City Council Agenda February 6, 2024
Bishop Gabe Abdelaziz, The Revival Center
I. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Roden, Councilmember Strong, Mayor Hamon
J. STAFF INTRODUCTIONS
K. REPORT FROM CLOSED SESSION
L. PRESENTATIONS
1. Capital Projects Report
Ditas Esperanza, Capital Projects Engineer
David LaCaro, Public Works Operations Manager
Freda Berman, Public Works Director
2. Travel Paso Annual Update
Chris Huot, Assistant City Manager
Stacie Jacob, Chief Strategist Solterra Strategies
M. GENERAL PUBLIC COMMENTS
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.
State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).
N. AGENDA ITEMS TO BE DEFERRED
O. CONSENT CALENDAR
ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately.
Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration. Items pulled from consent will be heard at the end of the meeting.
1. Approval of January 11, 2024 City Council Special Meeting Minutes 6 - 7 Melissa Boyer, City Clerk
2. Approval of the January 16, 2024 City Council Meeting Minutes 8 - 12 Melissa Boyer, City Clerk
3. Receipt of Warrant Register
Ryan Cornell, Administrative Services Director
4. Approval of a Resolution Repealing Resolution 22-029 and Adopting a Revised City Council Voting District Boundary Map
13 - 19
Melissa Boyer, City Clerk
CEQA Determination: The City finds that this action is not a project under the City Council Agenda February 6, 2024
California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, repealing Resolution 22-029, adjusting the boundaries of the four City Council districts, and approving a new official Council District Map for the City of El Paso de Robles based on the results of the 2020 Decennial Census.
5. Second Reading and Adoption of Ordinance 1134 N.S. Amending Chapter 9.05 of the Municipal Code
20 - 27
Angelica Fortin, Community Services Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378, (b)(2).
Recommendation: Waive the second reading and adopt Ordinance 1134 N.S., amending Chapter 9.05 of the City of El Paso de Robles Municipal Code.
6. Authorization to Execute Consent to the Assignment and Assumption of Lease for Sherwood Dog Park to the Central Coast Dog Park Alliance (CCDPA) 28 - 37
Angelica Fortin, Community Services Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(3), 15378(b)(5).
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to execute the consent to the Assignment and Assumption of Lease for the Sherwood Dog Park and take all other actions necessary to effectuate the assignment and assumption process.
7. Approval of Agreements for Construction and Construction Management for the Paso Fiber Connect Project
38 - 49
Ditas Esperanza, Capital Projects Engineer
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines Section § 15031).
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to enter into the following contracts: a) Leo Tidwell for the project construction contract, in the amount of $2,304,466.61; and b) Omni Design Incorporated for construction management services contract, in the amount of $352,510.
8. Approval of Design for a Shade Structure Located Between the Veteran’s Memorial Building and Senior Center
50 - 54
Freda Berman, Public Works Director
CEQA Determination: The City finds that this action to approve the design for a shade structure between the Veteran’s Memorial Building and Senior Center and authorize the preparation of construction bid documents is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve the design for a shade structure located between the Veteran’s Memorial Building and Senior Center and authorize the preparation of construction bid documents.
City Council Agenda February 6, 2024
9. Approval of Construction Management Services for the Recycled Water Distribution System
55 - 107
Matt Thompson, Recycled Water Manager
CEQA Determination: The City prepared an Initial Study and Mitigated Negative Declaration (IS/MND) for the Recycled Water Distribution System project and circulated it for public comment (State Clearinghouse #2018051033). The City certified the IS/MND and filed a Notice of Determination on August 24, 2018. This action is consistent with the previously certified IS/MND.
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager, subject to legal counsel review, to enter into a professional services agreement with Cannon or an amendment to their existing agreement, for an amount up to $1,998,505, for construction management services for the Recycled Water Distribution System.
10. Approval of a Contract Amendment for Development Review Engineering Consultant
108 - 112
Warren Frace, Community Development Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15061, subd. (b)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to approve the Joe Chouinard Interim City Engineering Services contract amendment increase of $13,650 (not to exceed $102,375.)
P. REPORT ON ITEMS APPROVED ON CONSENT
Q. DISCUSSION ITEMS
1. Approval of a Contract with SWCA Environmental Consultants for CEQA Review for Annexation of 133 Acres of City-Owned Property Adjacent to the Landfill, 113 - 138
Accompanying Preparation of Rezoning and General Plan Amendments, Exploration and Application of Relevant Federal and State Grants to Fund a Potential Regional Facility for Advanced Processing of Biosolids and Necessary Associated Infrastructure.
Adam Spaulding, Solid Waste & Recycling Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act under State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX authorizing the following:
• Authorize the City Manager or their designee to undertake the work necessary to prepare the rezoning and associated general plan amendments and enter into a contract with SWCA Environmental Consultants not-to-exceed $60,912 for CEQA review of the LAFCO application submittal for Annexation of 133 acres of City-owned property adjacent to the City’s landfill; and, if approved by the City Council below, other issues necessary to pursue the grant opportunities; and • Authorize staff to explore and apply for relevant federal and state grants to fund a potential regional facility for advanced processing of biosolids and necessary associated infrastructure.
2. Fiscal Years 2024-25 and 2025-26 Budget Process and Timeline 139 - 140 City Council Agenda February 6, 2024
Ty Lewis, City Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation: Direct staff to move forward with noticing/community outreach for the workshop and to endorse the proposed budget development calendar.
R. CITY MANAGER REPORT
S. COUNCIL BUSINESS AND COMMITTEE REPORTS
T. UPCOMING EVENTS
Paso Robles Youth Commission Advisory Committee Meeting February 7, 2024, 5:00 PM
Library Board of Trustees February 8, 2024, 9:00 AM
Paso Robles City Council Special Meeting - Advisory Body Interviews, February 8, 2024, 5:00 PM
Paso Robles Senior Citizen Advisory Committee Meeting February 12, 2024, 1:30 PM Paso Robles Development Review Committee February 12, 2024, 3:30 PM Paso Robles Parks & Recreation Advisory Committee Regular Meeting February 12, 2024, 4:00 PM
Paso Robles Planning Commission Meeting February 13, 2024, 6:30 PM Coffee with the City Manager - Public Safety February 16, 2024, 7:30 AM City Facilities Closed in Observance of Presidents' Day February 19, 2024 Paso Robles City Council Meeting February 20, 2024, 6:30 PM U. ADJOURNMENT
City Council Agenda February 6, 2024