CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda
Tuesday, May 7, 2024, 6:30 PM
Library/Conference Center Council Chamber
1000 Spring Street
Paso Robles, CA 93446
Residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council, other than brief reports and announcements by staff or the Council.
Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name. City Council meetings will be livestreamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube. Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. INVOCATION
D. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Roden, Councilmember Strong, Mayor Hamon
E. STAFF INTRODUCTIONS
F. PRESENTATIONS
1. California Parks and Recreation Society Rising Professional Award Lynda Plescia, Recreation Services Manager
2. National Foster Care Month Proclamation 6 - 6
John R. Hamon, Jr., Mayor
3. Howard Jarvis Taxpayers Association
Chris Huot, Assistant City Manager
John Coupal, President Howard Jarvis Taxpayers Association City Council Agenda May 7, 2024
4. Capital Projects Report
Ditas Esperanza, Capital Projects Engineer
5. Airport Road - Highway 46E Left Turn Closure Briefing Warren Frace, Community Development Director
G. GENERAL PUBLIC COMMENTS
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.
State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).
H. AGENDA ITEMS TO BE DEFERRED
I. OVERVIEW OF ITEMS ON CONSENT CALENDAR
J. CONSENT CALENDAR
ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately.
Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration. Items pulled from consent will be heard at the end of the meeting.
1. Approval of April 16, 2024 City Council Meeting Minutes 7 - 13 Melissa Boyer, City Clerk
2. Receipt of Advisory Body Minutes 14 - 20
Melissa Boyer, City Clerk
Youth Commission - March 6, 2024
Parks and Recreation Advisory Committee - March 11, 2024 Senior Citizen Advisory Committee - March 11, 2024
3. Receipt of Warrant Register 21 - 96
Ryan Cornell, Administrative Services Director
4. Receipt of Treasurer’s Report – March 2024 97 - 114
Catherine Piatti, Finance Manager
Ryan Cornell, Administrative Services Director/City Treasurer CEQA Determination: The city finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Receive and file the Monthly Treasurer’s Report for March 2024.
5. Approval of Amendment No. 1 to the Agreement with the San Luis Obispo Regional Transit Authority for Transit Services
115 - 119
City Council Agenda May 7, 2024 Page 2 of 5
Ryan Cornell, Administrative Services Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to execute Amendment No. 1 of the Agreement between the City of Paso Robles and the San Luis Obispo Regional Transit Authority for City Transit Services.
6. Approval of Construction Agreement to Replace and Repair the Public Safety Center Roof
120 - 126
Kevin Wells, Assistant Capital Projects Manager
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301).
Recommendation: Approve Resolution 24-XXX authorizing the City Manager to enter into a construction contract with Quaglino, Inc. in an amount not to exceed $1,181,551.37 authorizing the City Manager and City Attorney to make any minor, technical, or non-substantive changes to the contract that are consistent with the Council action; and to appropriate $500,000 from the Facility Replacement Fund to cover the project shortfall.
7. Rejection of All Bids, Authorization to Revise the Project Scope and Readvertise for the Flamson Middle School Safe Routes to School Project 127 - 130
Ditas Esperanza, Capital Projects Engineer
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).
Recommendation: Approve Resolution 24-XXX - Rejecting all Bids for the Flamson Middle School Pedestrian Enhancements and Authorizing Staff to Revise the Project Scope and Readvertise for bids.
8. 00 Intent to Levy in Landscape and Lighting District FY 24-25 - Public Works-2024-27 131 - 385 Dwayne Brown, Maintenance Services Superintendent
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378
Recommendation:
1. Approve Resolution 24-XXX (A), initiating proceedings for the annual levy of assessments for the maintenance of Landscape & Lighting Maintenance District facilities.
2. Approve Resolution 24-XXX (B), initiating proceedings for the annual levy of assessments for the maintenance of Drainage Maintenance District facilities.
3. Approve Resolution 24-XXX (C), adopting the draft preliminary Landscape & Lighting Maintenance District Engineer’s Levy Report as presented and making it available to the public for review and comment.
City Council Agenda May 7, 2024 Page 3 of 5
4. Approve Resolution 24-XXX (D), adopting the draft preliminary Drainage Maintenance District Engineer’s Levy Report as presented and making it available to the public for review and comment.
5. Approve Resolution 24-XXX (E), declaring the intent to levy for maintenance of the Landscape & Lighting Maintenance District facilities and cause a Notice to be published for a Public Hearing to be scheduled June 4, 2024.
6. Approve Resolution 24-XXX (F), declaring the intent to levy for maintenance of the Drainage Maintenance District facilities and cause a Notice to be published for a Public Hearing to be scheduled June 4, 2024.
9. Approval of a Contract Amendment for Development Review Engineering Consultant – Joe Chouinard, Professional Engineer
386 - 392
Warren Frace, Community Development Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to approve the Joe Chouinard Interim City Engineering Services contract amendment increase of $49,140 (for a total not-to-exceed contract amount of $151,515.)
10. Approval of Oak Tree Removal Permit 24-06 at 512 24th Street 393 - 413 Darren Nash, City Planner
CEQA Determination: The City finds this action is categorically exempt from CEQA as a class 32 exemption for infill development pursuant to State CEQA Guidelines Section 15332.
Recommendation: Approve Resolution 24-XXX, approving Oak Tree Removal Permit OTR24-06 to allow the removal of one 14-inch live oak tree at 512 24th Street and require replanting oak trees with diameters totaling 4 inches.
K. DISCUSSION ITEMS
1. Review of Paso Robles Main Street Association Proposal for Fiscal Years 2024-25 and 2025-26
414 - 433
Paul Sloan, Economic Development Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Staff requests City Council direction.
2. Review of Hispanic Business Association Funding Request for Fiscal Years 2024-25 and 2025-26
434 - 438
Paul Sloan, Economic Development Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Staff recommends reviewing the presentation and providing direction to staff.
3. Introduction and First Reading of an Ordinance Amending Chapter 2.65 of the Municipal Code to Allow for Electronic and Paperless Filing of Fair Political Practices Commission (FPPC) Campaign Disclosure Statements
439 - 444
Melissa Boyer, City Clerk
City Council Agenda May 7, 2024 Page 4 of 5
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Introduce for first reading by title only an Ordinance amending Chapter 2.65 of the Municipal Code adding Section 2.65.050 “Electronic and Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements”.
4. Preliminary Budget Overview for Fiscal Years 2024-25 and 2025-26 445 - 492 Ryan Cornell, Administrative Services Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Receive and file this report and provide any desired direction on the presentation of the Fiscal Year 2024-25 and 2025-26 budget items outlined within this report.
5. Discussion Regarding Downtown Parking and Potential Next Steps Regarding the Implementation or Continued Suspension/Repeal of Ordinance Number 1135 493 - 503
Ty Lewis, City Manager
Elizabeth Hull, City Attorney
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Staff has no recommendation.
6. Discussion and Consideration of Introduction and First Reading of an Ordinance Repealing Ordinance No. 1135, Which Amended Portions of Paso Robles Municipal Code Chapter 12.42, Parking Management
504 - 507
Ty Lewis, City Manager
Elizabeth Hull, City Attorney
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Staff has no recommendation.
L. CITY MANAGER REPORT
M. COUNCIL BUSINESS AND COMMITTEE REPORTS
N. UPCOMING EVENTS
Library Board of Trustees May 9, 2024, 9:00 AM
Airport Ad Hoc Committeee Meeting May 9, 2024, 2:00 PM
Paso Robles Senior Citizen Advisory Committee Meeting May 13, 2024, 1:30 PM Paso Robles Development Review Committee May 13, 2024, 3:30 PM Paso Robles Parks & Recreation Advisory Committee Meeting May 13, 2024, 4:00 PM Paso Robles Planning Commission Meeting May 14, 2024, 6:30 PM Supplemental Sales Tax Oversight Committee Meeting May 15, 2024, 5:30 PM Beechwood Community Park Public Workshop May 15, 2024, 6:00 PM Paso Robles City Council Meeting May 21, 2024, 6:30 PM
O. ADJOURNMENT
City Council Agenda May 7, 2024 Page 5 of 5