CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Agenda Addendum
Tuesday, June 18, 2024, 6:30 PM
Library/Conference Center Council Chamber
1000 Spring Street
Paso Robles, CA 93446
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AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Agenda was revised to included Item J-4 - Receipt of Warrant Register Addendum includes public comment received for items K1 and L3.
Pages
K. PUBLIC HEARINGS
*1. Approval of Resolution Confirming the Existence of Weeds or Noxious Growth Creating a Potential Fire Hazard and Ordering their Abatement 3 - 38
Paul Patti, Battalion Chief/Fire Marshal
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, confirming the existence of public nuisance(s) described in Exhibit A and ordering the abatement of weeds or noxious growth to abate the nuisance.
L. DISCUSSION ITEMS
*3. Airport Ad Hoc Recommendation for Municipal Airport Full Service Fixed Based Operator (FBO) – Direction on Future Negotiations
39 - 596
Mark Scandalis, Airport Manager
CEQA Determination: The City finds that this action is not a project under the City Council Agenda June 18, 2024
California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Accept the findings and recommendation of the Ad Hoc Committee and authorize the City Manager to enter into negotiations with Loyd’s Aviation for fixed based operator services at Paso Robles Municipal Airport.
City Council Agenda June 18, 2024 Page 2 of 596
Council Agenda Report
From: Paul Patti, Battalion Chief/Fire Marshal
Subject: Approval of Resolution Confirming the Existence of Weeds or Noxious Growth Creating a Potential Fire Hazard and Ordering their Abatement
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: June 18, 2024
Facts
1. On June 4, 2024, the City Council approved Resolution No. 24-055, declaring weeds or noxious growth on 715 specific properties within the City to be a nuisance.
2. “Notice to Abate” letters were sent notifying each property owner of the condition and need to abate.
3. The property owners were notified of the public hearing scheduled for June 18, 2024, and invited to show cause why such condition should not be condemned as a nuisance, and why such nuisance should not be abated by the City.
4. As of June 6, 2024, 207 properties remain in violation. An update on any further progress will be provided to the Council at the meeting on June 18, 2024.
5. ORDINANCE NO. 1048 N.S. grants authority for the City Council to order the Fire Chief to abate the nuisance by having the Weeds, rubbish, Refuse, and dirt removed.
Options
1. Take no action.
2. Declare a public nuisance relating to weed abatement and order the Fire Chief to abate the weeds and noxious growth on those properties that are non-compliant as of June 18, 2024.
3. Amend or modify the Resolution as submitted.
4. Provide alternative direction to staff.
Analysis and Conclusions
Through its delegated authority, Fire and Emergency Services works to eliminate community fire hazards created by dry vegetation (weeds). This work includes a public information campaign, letters to property owners found in violation, and administrative cautions.
Fire and Emergency Services has made reasonable attempts to achieve safety regulation compliance for those properties found in Exhibit A. These 207 properties nonetheless remain in violation. Elimination of the hazard necessitates that the City Council declare these properties as nuisances, conduct a public hearing, and name the Fire Marshal as the enforcement superintendent prior to directing the work to be done.
Fiscal Impact
None for this action. The charges for each of the unabated properties cover the full cost of the abatement, including administrative costs. The administrative costs incurred by the City for properties that did abate after receiving notice, are not recouped.
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation
Approve Resolution 24-XXX, confirming the existence of public nuisance(s) described in Exhibit A and ordering the abatement of weeds or noxious growth to abate the nuisance.
Attachments
1. Resolution 24-XXX
a. Exhibit A – Assessor’s Parcel Number, address, and owner
Attachment 1
RESOLUTION 24-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES CONFIRMING EXISTENCE OF
A PUBLIC NUISANCE, THEREFORE CREATING A POTENTIAL FIRE HAZARD ON VARIOUS PROPERTIES
THROUHGOUT THE CITY AND ORDERING THE FIRE CHIEF TO ABATE THE NUISANCE WHEREAS, the City Council of El Paso de Robles(“City”) on June 4, 2024 adopted Resolution No. 24-055 “A resolution of the City Council of El Paso de Robles Making Declaration Of Public Nuisances Relating To Weed Abatement Within The City And Setting Public Hearing For 2024 Weed Abatement” which set a hearing for June 18, 2024 to consider all objections to the abatement of the nuisance (herein “Declaration of Nuisance”); and
WHEREAS, the Declaration of Nuisance, among other things:
Declared that weeds or noxious growth growing on certain properties within the City to be a nuisance.
Directed the Fire Chief to give written Notice (herein “Notice to Abate”) to the property owners of each property, wherein the weeds and noxious growth were declared to be a nuisance, of a public hearing scheduled for June 18, 2024 at 6:30 p.m. for consideration of objections to the City’s Declaration of Nuisance; and
WHEREAS, the Fire Chief, provided the Notice to Abate in accordance with Paso Robles Municipal Code Chapter 16.10 and Council Resolution No. 24-055 and conducted an inspection of the affected properties to determine whether or not said property owners had abated the weeds and noxious growth pursuant to the Notice to Abate; and
WHEREAS, the Fire Chief has determined that the weeds and noxious growth on those properties identified in Exhibit A have not been abated and create a fire hazard; and WHEREAS, the City Council held a public hearing on June 18, 2024 and considered all objections to the proposed abatement of weeds and noxious growth.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council hereby confirms the immediate existence of a public nuisance on those parcels listed in the attached Exhibit A (incorporated herein by reference) and pursuant to Paso Robles Municipal Code, Chapter 16.10, and Government Code Section 39571 orders the Fire Chief to abate the nuisance by having the weeds and noxious growth removed.
a. Before the Fire Chief arrives, any property owner may remove the weeds and noxious growth at his/her own expense. In that case, the assessment and lien shall be limited to the costs incurred by the City in enforcing abatement upon the parcels, including investigation, boundary determination, measurement, clerical and other related costs. b. The Fire Chief may abate the nuisance(s) by City forces or hiring of contractors. c. The Fire Chief shall submit to the City for confirmation an itemized written report (“Report”) showing such costs.
d. A copy of the Report shall be posted for at least three days prior to its submission to the City within the 24-hour City noticing board near the chamber doors of the City Council, with a notice of the time submission.
e. Return to City Council for the levy of abatement costs and the placement of said costs as a property lien.
Attachment 1
APPROVED by the City Council of the City of El Paso de Robles by the following vote on June 18, 2024.
AYES:
NOES:
ABSENT:
ABSTAIN:
John R. Hamon, Jr., Mayor
ATTEST:
Melissa Boyer, City Clerk
Exhibit A – Property List - Assessor Parcel Number, address, and owner
Property in Non-Compliance Under Weed Ordinance
NUMBER APN PROPERTY ADDRESS OWNER
1 008-012-022 535 FEIN AV SLO INVESTMENTS LLC A CA LLC
2 008-031-025 525 36TH ST PASO ROBLES JOINT UNIFIED SCHOOL DISTRICT 3 008-034-009 515 ARLEEN AV LINDNER BRIAN LIVING TRUST
4 008-035-017 3219 OAK ST NEWMAN BRANDON J
5 008-041-040 3545 PARK ST CORVERA JAIME
6 008-042-020 3318 SPRING ST PASO ROBLES SPRING ST LLC
7 008-092-028 2323 VINE ST REES SHAWN
8 008-092-043 340 24TH ST FIRST PRESS PARTNERS LLC A CA LLC 9 008-121-001 2548 SPRING ST 2548 SPRING LLC A CA LLC
10 008-122-034 1006 26TH ST PATEL JITEN & ULOOPI 2000 TRUST (TR 1) 11 008-172-020 2231 PINE ST MCCAFFERTY KIM
12 008-181-006 2114 PINE ST JORDAN KENNETH C
13 008-224-009 2045 SPRING ST FROGTOWN ADELAIDA LLC A CA LLC 14 008-226-002 2000 SPRING ST NICHOLSON FAMILY REVOCABLE TRUST 15 008-237-011 1929 PINE ST KING NELLIE M
16 008-238-001 1848 PARK ST ERB MARY A FAMILY TRUST 2016 17 008-245-011 1915 RIVERSIDE AV MERCER LOUIS TRUST 2019 18 008-288-015 1605 PINE ST MOORE STEPHEN
19 008-294-010 1615 RIVERSIDE AV BROOKS ANTON D
20 008-318-003 1538 OLIVE ST LARSON BRANNON C
21 008-321-002 1534 SPRING ST ATASCADERO ENTERPRISES LLC A LLC 22 008-324-006 1445 PINE ST CLARK MICHAEL D
23 008-324-008 1427 PINE ST TIL CHAD V
24 008-351-061 1760 HIGHLAND PARK DR MCDONALD JON
25 008-361-028 244 FAIRVIEW LN THOMAS LARRY G LIVING TRUST 2021 26 008-381-010 291 VINE ST MASIA MATT FAMILY TRUST NO ONE 27 008-381-011 3349 VINE ST MASIA MATT
28 008-431-054 2165 COUNTRY VIEW LN BERTONI FAMILY TRUST 29 008-431-056 2185 COUNTRY VIEW LN BERTONI FAMILY TRUST 30 008-431-060 2160 COUNTRY VIEW LN CHERRY THOMAS M
31 009-014-017 72 15TH ST SHAW FAMILY LIVING TRUST
32 009-061-054 27 FRESNO ST GRAEBNER CELESTE E (AKA 1)
33 009-081-047 262 TOWNHOUSE TER GALLO JOHN F & JANET L TRUST 34 009-114-001 1048 PASO ROBLES ST CROSIER FAMILY TRUST (TR 1) 35 009-121-071 725 GROVE ST PASO ROBLES CITY OF
36 009-131-044 744 CHERRY ST STEELE DANA M REVOCABLE TRUST 37 009-134-011 277 BLACKBURN ST DEQUIROZ MINELIA M
38 009-152-008 828 SPRING ST ACORN PROPERTIES PASO ROBLES LLC 39 009-182-039 274 BLACKBURN ST JONES JAIMEY
40 009-194-016 532 7TH ST BRUCE-AIJIAN DAVID M & CHRISTINE M 2019 RV TR(TR3) 41 009-201-003 710 SPRING ST GARAY LIVING TRUST
42 009-203-004 712 PARK ST PARKS REV LIVING TRUST
43 009-211-016 731 PASO ROBLES ST TSUI PHILIP & MARY Q TRUST
EXHIBIT A
Property in Non-Compliance Under Weed Ordinance
NUMBER APN PROPERTY ADDRESS OWNER
44 009-214-002 650 PASO ROBLES ST VIBORG PAUL & DEBBIE FAMILY REVOCABLE TRUST 45 009-221-021 549 DERBY LN DUNDON CLIPPERLY 2011 LIVING TRUST 46 009-221-031 420 PACIFIC AV DELATORRE LINDSEY
47 009-221-039 440 DERBY LN BADGER TER LIVING TRUST
48 009-231-020 541 PEACHY CT GARAVATTI PAUL R
49 009-241-054 400 6TH ST KOWALCZYK ANDREW
50 009-241-055 431 OLIVE DR HAMLIN CHARLES F TRUST
51 009-251-025 521 OLIVE DR ROSS MARSHA L
52 009-256-014 320 VINE ST HEESS RA TRUST
53 009-258-003 412 OAK ST BERGMAN ROBERT B FAMILY TRUST 54 009-268-008 UPRR ROW SOUTHERN PACIFIC TRANSPORTATION CO (FKA) 55 009-271-012 530 PASO ROBLES ST VIBORG PAUL & DEBBIE FAMILY REVOCABLE TRUST 56 009-285-018 345 SPRING ST KADO PROPERTIES LLC
57 009-291-012 800 4TH ST AZSA HOSPITALITY LLC A CA LLC 58 009-291-013 800 4TH ST AZSA HOSPITALITY LLC A CA LLC 59 009-291-014 800 4TH ST AZSA HOSPITALITY LLC A CA LLC 60 009-291-015 800 4TH ST AZSA HOSPITALITY LLC A CA LLC 61 009-291-019 800 4TH ST AZSA HOSPITALITY LLC A CA LLC 62 009-291-021 800 4TH ST AZSA HOSPITALITY LLC A CA LLC 63 009-291-023 800 4TH ST AZSA HOSPITALITY LLC A CA LLC 64 009-291-024 800 4TH ST AZSA HOSPITALITY LLC A CA LLC 65 009-291-026 UPRR ROW UNION PACIFIC RAILROAD CO
66 009-291-027 UPRR ROW UNION PACIFIC RAILROAD CO
67 009-301-005 245 PASO ROBLES ST DOHERTY JOHN W
68 009-325-006 254 SAN CARLOS DR KAUHN HERBERT A
69 009-325-007 264 SAN CARLOS DR HARE KEVIN P
70 009-328-003 224 SANTA CRUZ AV FELT CHRISTOPHER B
71 009-328-006 254 SANTA CRUZ AV CAMPOVERDE DE RAMIREZ PETRA 72 009-328-013 275 SANTA YSABEL AV WRIGHT KATHLEEN I
73 009-328-015 255 SANTA YSABEL AV PENNER CHARLOTTE A
74 009-328-017 235 SANTA YSABEL AV PLASENCIA JESSE JR
75 009-328-019 215 SANTA YSABEL AV MARSHALL CRAIG
76 009-328-020 164 SAN AUGUSTIN DR REYNOSO YVETTE
77 009-361-016 643 GATES CT PLASCENCIA JUAN M JR
78 009-361-018 637 GATES CT GARNER ADRIENNE
79 009-361-019 631 GATES CT WEST BRANDON C
80 009-361-030 644 CECIL CT MATHISON FAMILY TRUST
81 009-371-020 603 TRIGO LN HAHN STEVEN D & MICHELLE D 2016 REVOCABLE TRUST 82 009-391-006 15 HILLCREST DR SWARBRICK JANICE LIVING TRUST 83 009-391-025 334 17TH ST KEILAR GLENN & MIRIAM 2004 REVOCABLE LIVING TRUST 84 009-411-042 731 SHANNON HILL DR AUTRY MAKANI M
85 009-423-014 720 SHANNON HILL DR GULARTE JOANNE M
86 009-424-014 627 CRESTON RD GRANGE #555 PASO ROBLES
EXHIBIT A
Property in Non-Compliance Under Weed Ordinance
NUMBER APN PROPERTY ADDRESS OWNER
87 009-424-033 725 WALNUT DR RKMS INVESTMENTS LLC A CA LLC 88 009-441-062 727 TRIGO LN WINTER GENTLE E (AKA 1)
89 009-460-029 823 CASALS DR MCIIWAIN ESTER A
90 009-461-049 1600 COUNTRY CLUB DR R & H GOLF LP A CA LP 91 009-462-038 928 AUSTIN CT LUGO BENJAMIN
92 009-463-014 900 MOODY CT ROGERS SARAH KG
93 009-467-011 914 SPYGLASS CT KOPACK CHRISTOPHER IRREVOCABLE TRUST (TR 3) 94 009-471-040 1018 PAR AV HARVEY BRIAN M
95 009-481-010 1006 EAGLE CT MILLER JOHN F
96 009-485-041 2069 FALLBROOK CT COYKENDALL IVAN & RUTH REVOCABLE LIVING TRUST 97 009-486-045 918 SLEEPY HOLLOW RD PHILLIPS JOHN L JR
98 009-511-011 600 NAVAJO AV CRUZ WENDY VR
99 009-514-009 245 CHEYENNE DR BOUEITA AMMAR I
100 009-516-032 594 RED CLOUD RD KILIC KEMAL S
101 009-523-005 105 CAPITOL HILL DR COOK RICHARD S LIVING TRUST 2019 102 009-541-001 420 CRESTON RD NO OWNWE NAMED
103 009-541-003 424 CRESTON RD NO OWNWE NAMED
104 009-541-008 426 CRESTON RD NO OWNWE NAMED
105 009-541-009 410 CRESTON RD AHSTON PAUL G TRUST
106 009-562-014 1091 SYLVIA CIR LEWIS JAMES H
107 009-562-026 1079 SYLVIA CIR ELDRIDGE EVERT C
108 009-562-044 1074 LANA ST CONNER BRANDON
109 009-562-057 602 LAURA WY ALLEN DEANNA L
110 009-562-058 623 LAURA WY FOX JERILYN H
111 009-563-006 1185 DOROTHY ST KAPLAN CARLA I
112 009-563-021 1218 DOROTHY ST GLASS BRYANT H
113 009-563-040 1158 DOROTHY ST SORENSEN NEIL C & KAREN L REVOCABLE LIVING TRUST 114 009-563-048 1206 FRANCES ST POPE HELEN M
115 009-564-032 1253 LANA ST POWERS KEITH D & CHERYL J REVOCABLE LIVING TRUST 116 009-564-033 1247 LANA ST KNUPPENBURG JERRY
117 009-564-037 1256 FRANCES ST SHEEHAN CAROL H
118 009-564-042 1266 LANA ST DOUPE BETHANY A
119 009-565-021 1029 RACHEL LN STOWELL RONELLE
120 009-567-003 547 ANDREA CIR KHAZAL BORHAN
121 009-568-005 1037 NANETTE LN AGUILAR ALBERTO
122 009-572-006 1316 BUTTERCUP LN HIGUERA SHANNON A
123 009-573-001 300 PRIMROSE LN OAK MEADOWS HOMEOWNERS ASSOC NON-PROFIT 124 009-573-006 309 PRIMROSE LN LEWIS JOSHUA M
125 009-588-003 1119 NIBLICK RD PALAFOX ALEX J
126 009-588-011 1489 COUNTRY CLUB DR PARRA MARK I
127 009-612-021 515 CHUMASH CT KOLF CAROLYN
128 009-612-049 525 SACAGAWEA CT WEADON TIMOTHY S TRUST 129 009-613-007 839 RED CLOUD RD CARRASCO STEVIE
EXHIBIT A
Property in Non-Compliance Under Weed Ordinance
NUMBER APN PROPERTY ADDRESS OWNER
130 009-641-049 709 ROLLING HILLS RD FLT ROLLING HILLS LLC A DE LLC 131 009-681-034 1130 LANA ST HANSON KIRSTIN K
132 009-699-001 379 QUARTERHORSE LN RIVAS FAMILY TRUST
133 009-711-025 203 VERONICA DR HALLETT SHARON FAMILY TRUST 134 009-711-070 301 VERONICA DR CROSS JUDITH
135 009-747-012 910 ST ANN DR ROHRBERG CHRISTOPHER
136 009-750-043 2301 ASHWOOD PL DOMINGUEZ ALEJANDRA
137 009-753-003 370 SCOTT ST MAGANDA ISAIAS
138 009-753-014 416 CEDARWOOD DR MACIEL CHRISTINA L
139 009-754-017 1918 DRIFTWOOD DR OKEEFE HOLLY
140 009-755-004 112 MYRTLEWOOD DR WARWICK LINDA S FAMILY AVALON TRUST 141 009-759-033 2488 FALCON DR PLYMALE FAMILY TRUST
142 009-766-013 1645 SUMMER CREEK LN NOBRIGA KRISTINA L 143 009-766-015 1649 SUMMER CREEK LN JONES DANIELLE P
144 009-772-019 167 BRIDGEGATE LN GALLI ROBERT J
145 009-772-042 164 BRIDGEGATE LN NAY DOROTHY J FAMILY TRUST 146 009-777-052 762 ANGUS ST WILSON CLARISSA A
147 009-781-030 1037 TURTLE CREEK RD CONTRERAS JOSE FA
148 009-781-036 1119 TURTLE CREEK RD ARAGON AURORA A
149 009-781-042 1524 SIERRA LN CAMPOVERDE CLEOTILDE
150 009-782-023 1628 POPPY LN HAHN STEVEN D & MICHELLE D 2016 REVOCABLE TRUST 151 009-814-044 298 NIBLICK RD WOODLAND RICHARD J & PARTICIA D TRUST TRUST A 152 009-815-021 500 RIVER RD KENNEDY ATHLETIC CLUB OF ATASCADERO A CA LTD PTP 153 009-821-002 220 VINE ST ESTRADA SILAS & TERESA TRUST 154 009-831-021 211 ALEXA CT PATEL FAMILY TRUST
155 009-831-025 1850 RAMADA DR JKS-SLO LLC A CA LLC
156 009-831-026 1850 RAMADA DR JKS-SLO LLC A CA LLC
157 009-831-027 1850 RAMADA DR JKS-SLO LLC A CA LLC
158 009-851-013 2725 THEATRE DR HARDING REAL PROPERTY LLC A CA LLC 159 009-851-023 65 NUTWOOD CIR DRA COMMERCIAL LLC A CA LLC 160 009-863-033 2610 BEECHWOOD DR CAGLIERO JON & SAMANTHA FAMILY TRUST (TR 4) 161 009-863-053 2250 CRESTON RD HARROD PASO LP A CA LP
162 009-881-001 1505 VINE ST QUORUM REALTY FUND IV LLC A DE LLC 163 009-881-002 110 WILMAR PL QUORUM REALTY FUND IV LLC A DE LLC 164 009-881-003 15 CUERNO LARGO WY QUORUM REALTY FUND IV LLC A DE LLC 165 009-881-008 1701 VINE ST CENCO INVESTMENT LLC
166 025-015-017 1205 MARIAH LN DANIELS LIVING TRUST
167 025-141-012 910 VISTA GRANDE GARCIA ERNEST & LINDA M 2023 REVOCABLE TRUST 168 025-151-006 1007 VISTA GRANDE ROBINSON DANIEL J REVOCABLE TRUST 2014 (TR 1) 169 025-151-011 924 OSOS WY GARCIA ERNEST & LINDA M 2023 REVOCABLE TRUST 170 025-151-014 936 OSOS WY KINNER KIMBERLY L (AKA 1)
171 025-191-025 746 TRIGO LN BLATZ RALPH & CLAIR REVOCABLE LIVING TRUST 172 025-191-026 744 TRIGO LN STEPHENSON MARK & KELLI JOINT REVOCABLE TRUST
EXHIBIT A
Property in Non-Compliance Under Weed Ordinance
NUMBER APN PROPERTY ADDRESS OWNER
173 025-362-004 2940 UNION RD PASO HIGHWAY HOTEL PARTNERS LP A CA LTD PTP 174 025-362-011 1560 GOLDEN HILL RD GOLDSTEIN FAMILY LLC A CA LLC 175 025-372-004 1927 CATAHOULA CT ALVAREZ HECTOR
176 025-396-059 730 WATERFORD CT RIVER OAKS RESERVE LLC A CA LLC 177 025-402-022 1644 KLECK RD NO OWNER NAMED
178 025-402-075 1644 KLECK RD HARROD HOMES ONE LP A CA LTD PTP 179 025-410-004 2800 BUENA VISTA DR SLO CO COMMUNITY COLLEGE DISTRICT 180 025-410-008 1700 EXPERIMENTAL STATION RDDOBROTH ERIC 181 025-410-010 1412 EXPERIMENTAL STATION RDCFA-GP5 LLC A CA LLC 182 025-422-026 2461 GOLDEN HILL RD PASO GOLDEN HILL LLC A DE LLC 183 025-423-002 2002 DALLONS DR SVB HOSPITALITY LLC A CA LLC 184 025-425-016 2150 WISTERIA LN PRG PASO INDUSTRIAL HOLDINGS LLC A CA LLC 185 025-425-019 2200 WISTERIA LN PRG PASO INDUSTRIAL HOLDINGS LLC A CA LLC 186 025-425-020 2230 WISTERIA LN PRG PASO INDUSTRIAL HOLDINGS LLC A CA LLC 187 025-425-021 2240 WISTERIA LN PRG PASO INDUSTRIAL HOLDINGS LLC A CA LLC 188 025-425-022 2250 WISTERIA LN PRG PASO INDUSTRIAL HOLDINGS LLC A CA LLC 189 025-425-023 2260 WISTERIA LN PRG PASO INDUSTRIAL HOLDINGS LLC A CA LLC 190 025-425-024 2262 WISTERIA LN PRG PASO INDUSTRIAL HOLDINGS LLC A CA LLC 191 025-425-025 2270 WISTERIA LN PRG PASO INDL LLC A CA LLC 192 025-425-026 2280 WISTERIA LN PRG PASO INDL LLC A CA LLC 193 025-425-027 2282 WISTERIA LN PRG PASO INDL LLC A CA LLC 194 025-425-029 2290 WISTERIA LN PRG PASO INDL LLC A CA LLC 195 025-425-034 2650 DANLEY CT MULLAHEY MICHAEL & DIANE FAMILY TRUST (TR 1) 196 025-426-040 2301 PASO ROBLES BLV NO OWNER NAMED
197 025-434-009 5050 AIRPORT RD AMERICAN WAY PROPERTIES LLC A CA LLC 198 025-434-013 5050 AIRPORT RD RICH PROPERTIES MANAGEMENT LLC A CA LLC 199 025-435-038 2298 WISTERIA LN RANCH & COAST PROPERTIES INC A CA CORP 200 025-436-019 3490 AIRPORT RD DIDONNA ANTHONY & MAXINE TRUST 201 025-436-029 3340 AIRPORT RD STIER KAREN
202 025-520-032 1530 VIA BRIZA CT AFFOURTIT & GUCCIONE TRUST 203 025-523-068 191 VIA MAGNOLIA VINCE VANDERLIP INC A CA CORP 204 025-525-026 2036 VISTA OAKS WY FOWLER LIVING TRUST
205 025-533-025 508 RED RIVER DR OWEN CHARLES G
206 025-533-028 514 RED RIVER DR TABAREZ FERNANDO
207 025-534-001 1303 CRESCENT OAKS WY PAYNE FAMILY 2021 REVOCABLE TRUST
EXHIBIT A
FRANK EDEN KOPCINSKI
Lane, Paso Robles, CA 93446 Ƈ
June 12, 2024
Dear City Council and Fire Chief,
We received a weed abatement request letter from the City in May 2024. This was around the time our tenants had moved out and we began making repairs and conducting maintenance at the property. During this time, we abated the weeds in our yard twice. (See Attachment 1, Before and After Photos of Weed Abatement from MayDQG 2024). Subsequently, we received a second abatement letter. We abated the weeds and debris in our yard for a third time yesterday June 11, 2024. (See Attachment 2, Before and After Photos of Weed Abatement from June 11, 2024). At this time we feel there is no need for the City to take any further action.
Respectfully,
Frank Kopcinski
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Council Agenda Report
From: Mark Scandalis, Airport Manager
Subject: Airport Ad Hoc Recommendation for Municipal Airport Full Service Fixed Based Operator (FBO) – Direction on Future Negotiations
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: June 18, 2024
Facts
1. A fixed based operator is a commercial business granted the right by the Airport sponsor to operate on an airport and provide aeronautical services such as fueling, aircraft storage, tie-down and parking, aircraft rental, aircraft maintenance, flight instruction, and other related services.
2. Municipally owned airports with moderate to high traffic volume, such as the Paso Robles Airport (KPRB), typically utilize a private FBO company to provide these services to general aviation customers.
3. Since the early 1970’s, KPRB has contracted for provision of full service FBO services to the flying public. Since that time, several companies have operated the full service FBO concession at KPRB, including Golden Carriage Air, Oasis, The Executive Air Center, Aero Service, North American Jet Charter Inc., and most recently ACI Jet.
4. Prior to and in preparation for the expiration of the current FBO contract with ACI Jet, a subcommittee of the Airport Commission was formed to discuss the FBO service contract and the issuance of a request for proposals (RFP). The City contracted with Aviation Management Consulting Group, Inc. (AMCG) to draft an RFP document to solicit FBO services for the Airport.
5. On April 14, 2023, the City released an RFP for FBO services at the airport. The City received two proposals for FBO Services from Loyd’s Aviation and ACI Jet.
6. Following the RFP submission deadline an Evaluation Review Committee was formed to independently evaluate each proposal received. The Evaluation Review Committee was composed of nine individuals knowledgeable about the City of Paso Robles, the Airport environment, and the requested services detailed in the RFP. The Evaluation Review Committee included two Airport Commissioners, two executive managers for the City of Paso Robles, two middle managers for the City of Paso Robles, one outside Airport Manager, one Battalion Chief for CALFIRE Air Attack, and one Airport business owner and user. The Evaluation Review Committee reviewed the written proposals only. Following the review, Loyd’s Aviation was selected as the preferred proposer by a vote of 5 to
4. 7. Separately, the confidential financial information provided by both proposers was reviewed by City finance staff. Both proposers were determined to have the financial wherewithal to perform the services and capital investments detailed in their proposals.
8. Following the Evaluation Review Committee both responding firms were invited to an in-person interview. The interview panel was composed of seven individuals knowledgeable about the City of Paso Robles, the Airport environment, and the requested services detailed in the RFP. The interview panel included two Airport Commissioners, two outside Airport Managers, one Paso Robles Airport Manager, one airport business owner and user, and one local airport developer. Each respondent was given the opportunity to give a presentation and the interview panel was given an opportunity to ask clarifying questions. At the conclusion of this process, the interview committee made the recommendation to City Council that the City retain the ability to negotiate with both proposers in order to seek the best overall arrangement for the City, while acknowledging a preference for Loyd’s Aviation, by a 4 to 3 voting margin.
9. On December 19, 2023, the City Council and Airport Commission held a joint meeting to discuss the proposals. After several questions about the proposals, the Council decided to create an Ad Hoc Committee of two council members and two airport commissioners to continue to review the proposals and requested additional information be collected by staff. The Ad Hoc committee and staff were tasked with gathering additional information from both proposers, including a review of available financial information so a comparison of the value of the two proposals could be conducted.
The Ad Hoc Committee was tasked to return to the Council with the additional information and a recommendation at a future Council meeting.
10. The Ad Hoc committee, comprised of Councilmembers Steve Gregory and Sharon Roden and Airport Commissioners Eric Cook and Ben Andros and supported by AMCG Senior Consultant Robert Trimborn, held three open and noticed public meetings to discuss each FBO proposal and gather additional information about each proposal in order to make a recommendation to the Council on which firm with which to begin negotiations. At the May 9, 2024 Ad Hoc Committee meeting, by a 3- 1 vote, the Committee voted to recommend Loyd’s Aviation as the most respondent proposer and recommended the City enter into negotiations with Loyd’s Aviation for the full service FBO contract.
Options
1. Accept the findings and recommendation of the Ad Hoc Committee and authorize the City Manager to enter into negotiations with Loyd’s Aviation for fixed based operator services at Paso Robles Municipal Airport; or
2. Provide alternative direction to staff.
Analysis and Conclusions
In December 2023, a joint meeting of the City Council and Airport Commission was held which resulted in the formation of an Ad Hoc Committee to further study the FBO proposals and make a recommendation to City Council regarding the preferred candidate and issues for negotiation. Since that time, the Ad Hoc committee held three public meetings and reviewed over 400 pages of material:
The March 28, 2024 Ad Hoc Committee meeting included a review of the FBO process to date, the formation of the Ad Hoc committee, AMCG’s role in the process, and set the future meeting dates and agenda items.
At the April 18, 2024 meeting AMCG presented a comprehensive comparison of the FBO proposals including a financial analysis. At the request of the Committee, Assistant City Attorney Thomas Rice presented the results of a litigation check of both firms as well as more current legal issues related to the current FBO. At this meeting, various clarifying questions were posed by the Ad Hoc Committee members for the AMCG team and for the proposers. The Ad Hoc Committee determined that a third and final Ad Hoc meeting would be held for the responses to the
additional questions and for deliberation and a recommendation. In total 14 clarifying questions were received by staff from the Ad Hoc Committee and a data request was made to proposers and AMCG, as appropriate, to respond to the questions raised. The May 9, 2024 meeting included a presentation to review and clarify the FBO proposals in response to the 14 previously communicated questions. Following the presentation, Ad Hoc members discussed their preferences for an FBO provider and negotiation points. Ultimately, the Ad Hoc Committee voted to recommend Loyd’s Aviation by a vote of 3-1. In reaching this conclusion, the Ad Hoc Committee noted the following: Loyd’s Aviation’s support for piston engine and general aviation aircraft, including Loyd’s Aviation’s willingness to provide onsite aviation maintenance by owning and operating the maintenance shop; Loyd’s Aviation’s ability to service jets; Loyd’s Aviation’s culture and fit with the City; Loyd’s Aviation’s development vision as related to the needs of the Paso Robles Airport, and the ability for the City to retain local control of the Airport.
In addition to voting to recommend Loyd’s Aviation as the preferred proposer, the Ad Hoc committee expressed the following suggested negotiation points be shared with the City Council:
a. Structure the contract as an initial 5-year term with the opportunity to go beyond the initial term provided Loyd’s Aviation meets contractual obligations and development milestones. b. Focus on the development of the hangar complex detailed in the proposal en masse. c. Until a new Defense Logistics Agency (DLA) Contract is released in 2026, Loyd’s Aviation to provide contract prices to military and federal government aircraft based on their existing DLA contract rates.
d. Ensure competitive fuel prices by benchmarking fuel prices to similarly situated airports within our region.
e. Recommend the City contract directly with subtenants of current FBO for spaces owned by the City, such as the restaurant.
f. Ensure the Loyd’s Aviation maintenance shop is started in a timely manner to meet the needs of the Airport and the regional aviation community.
g. Design and approval of the proposed terminal expansion to follow established development review process, including review by the Airport Commission.
Fiscal Impact
Currently the City receives approximately $180,000 per year in lease revenue from the existing full service FBO contract with ACI Jet. A review of each proposer’s financial plans was presented by AMCG, resulting in no material difference in rents paid to the City was found (Loyd’s Aviation $153,600/year and ACI Jet $163,759/year). Since all terms of the contract are negotiable, the actual financial impact is not known until negotiations are completed; however, it is expected the City would receive lease revenue in line with fair market values for property at the Airport.
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation (Option 1)
Accept the findings and recommendation of the Ad Hoc Committee and authorize the City Manager to enter into negotiations with Loyd’s Aviation for fixed based operator services at Paso Robles Municipal Airport.
Attachments
1. Combined FBO Proposal Review and Response to Ad Hoc Questions
2. Full FBO RFP process document
May 31, 2024
Combined Fixed Base
Operator Proposal Review
and Response to Ad Hoc
Committee Questions
City of El Paso de Robles
Paso Robles MunicipalAirport
Attachment 1
9085 East Mineral Circle | Suite 315 | Centennial, Colorado | 80112-3499 | 303.792.2700 | www.aviationmanagement.com May 31, 2024
Mark Scandalis
Airport Manager
Paso Robles Municipal Airport
4912 Wing Way
Paso Robles, California 93446
RE: Fixed Base Operator: Proposal Submittal Review
Dear Mark:
This report conveys Aviation Management Consulting Group’s (AMCG’s) review and analysis of proposals submitted by ACI Jet and Loyd’s Aviation in response to a Request for Proposals published by the City of El Paso de Robles (City). This report also includes responses to questions and clarification of issues that arose from the Paso Robles Municipal Airport (Airport) Ad-Hoc Committee Meeting #2 which occurred April 18, 2024.
AMCG is pleased to have been called on to provide the following information. Please contact me if you have any questions pertaining to the findings or opinions conveyed in this report.
Helping your aviation management excellence,
Robert Trimborn
Senior Aviation Consultant
Aviation Management Consulting Group
Attachment 1
TABLE OF CONTENTS
FBO Proposal Review i
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) I. INTRODUCTION..................................................................................................... 2 A. Scope of Work................................................................................................. 2 B. Background..................................................................................................... 2 C. Project Approach............................................................................................. 3 II. SYNOPSIS.............................................................................................................. 5 III. APPENDIX.............................................................................................................. 7 A. Cover Letter .................................................................................................... 7 B. Executive Summary ........................................................................................ 8 C. Qualifications and Experience....................................................................... 10 D. Management Plan......................................................................................... 12 E. Operational Plan ........................................................................................... 14 F. Marketing Plan .............................................................................................. 16 G. Financial Plan................................................................................................ 18 H. Development Plan......................................................................................... 19 I. Additional Information ................................................................................... 21 J. Financial Compensation................................................................................ 22 K. Analysis and Conclusions from Staff Report ................................................. 24
1. Loyd’s Aviation...................................................................................... 24
2. ACI Jet .................................................................................................. 24 IV. AIRPORT AD HOC COMMITTEE QUESTION COMPILATION AND RESPONSE .............................................................................................................................. 26 A. Loyd’s Aviation Award Letter from DLA to Avfuel.......................................... 35 B. Loyd’s Aviation Fuel Supply Agreement........................................................ 36 C. Loyd’s Aviation Standard Form 1449 Showing Purchase Authorization........ 38 D. ACI Jet Response ......................................................................................... 47 E. ACI Jet Letter Regarding Loyd’s Aviation...................................................... 61 F. ACI Jet Response to Ad Hoc Committee Q&A.............................................. 62 G. City Adopted Comprehensive Fee Schedule................................................. 69 H. ACI Jet Fee Schedule ................................................................................... 70 Attachment 1
INTRODUCTION
FBO Proposal Review 2
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) I. INTRODUCTION
A. Scope of Work
This report conveys Aviation Management Consulting Group’s (AMCG’s) review and analysis of proposals submitted by ACI Jet and Loyd’s Aviation in response to a request for proposals (RFP) published by the City of El Paso de Robles (City) on April 14, 2023.
The City requested proposals from qualified and experienced entities interested in leasing land and improvements at the Paso Robles Municipal Airport (Airport) to operate and market fixed base operator (FBO) facilities at the Airport.
AMCG was requested by the City to conduct a financial analysis of the proposals and compare proposed services, operation, marketing, and capital improvements.
AMCG was not requested to rank the proposals or provide an opinion as to which entity should be chosen by the City.
B. Background
On April 14, 2023, the City published the FBO RFP in conformance with standard City protocols. On May 8, 2023, a site visit for potential proposers was held. Proposers could submit clarifying questions until May 18, 2023. Two addendums to the RFP were issued in response to written questions from proposers. Proposals were received up until the June 29, 2023 submission deadline. The City received proposals from. Both proposals were determined to be responsive and met the submittal criteria outlined in the RFP. City staff reviewed confidential financial statements from both proposers, including three-year profit/loss statements, statements of financial capacity, and proof of insurance. Both were deemed financially capable of providing the required services and developing proposed improvements.
Subsequently a proposal review committee was established by the City to evaluate and rank the proposals based on criteria established in the RFP. The evaluation committee was made up of nine members including two Airport Commissioners, two Airport stakeholders, San Mateo County Assistant Airport Manager and City staff. Out of a possible 110 points, Loyd's Aviation scored 91.1 points and ACI Jet scored 86.8 points.
The proposal review committee preferred Loyd’s Aviation’s proposal by a vote of 5 to 4.
Both entities were invited for an in-person presentation and interview. The City formed a seven-member interview committee that included two Airport Commissioners, two Airport stakeholders, San Luis Obispo Country Director of Airports, Salinas Airport Manager, and Paso Robles Airport Manager. After thoughtful deliberation, the interview committee preferred Loyd’s Aviation by a vote of 4 to 3. Airport staff indicated that the committee’s preference for Loyd’s was based on the positive impression of their customer service, culture fit with Paso Robles, attentiveness to general aviation operations, and consistency with the offerings detailed in the RFP.
Attachment 1
INTRODUCTION
FBO Proposal Review 3
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) The interview committee recommended that the City negotiate with both proposers in an effort to attain the best overall operator and agreement for the City. On December 19, 2023, Airport staff presented the results of the RFP process to the Paso Robles City Council and Airport Commission during a special meeting. Following the presentation of the staff report, testimony from the public, and deliberation by Councilmembers, the City Council unanimously voted to direct staff to create an Ad Hoc Committee comprised of Councilmember Gregory, Councilmember Roden, Airport Commissioner Andros, and Chairperson Cook; and to direct staff to continue to work with the two proposers to gather additional information and fiscal analysis before the ad hoc committee meets.
Subsequently, City staff requested the proposers to submit additional information related to their RFP submittals (see attached letter dated December 27, 2023). The additional information was due on or before January 31, 2024. Both entities provided the additional material in a timely manner. The proposers were advised that upon receipt of the additional documentation, City staff would review and analyze the materials prior to convening the Ad Hoc Committee. Once the Ad Hoc Committee is convened, it is possible that additional information may be required or that the entities further clarify aspects of their proposals.
C. Project Approach
To achieve the scope of work, AMCG completed the following work plan:
1. Reviewed the April 14, 2023 FBO RFP
2. Reviewed two City issued addendums to the RFP in response to written questions from proposers
3. Reviewed and analyzed proposals submitted by ACI Jet and Loyd’s Aviation
4. Reviewed the December 19, 2023 staff report entitled “Municipal Airport Full Service Fixed Based Operator (FBO) Request for Proposals – Direction on Future Negotiations”
5. Reviewed the recording of the December 19, 2023 Joint Meeting of the City Council and Airport Commission and related minutes
6. Reviewed December 27, 2023 letter to RFP proposers requesting additional information
7. Reviewed and analyzed the additional information submitted by ACI Jet and Loyd’s Aviation
8. Conducted a financial analysis of the proposals and compared proposed services, operation, marketing, and capital improvements for consideration by the Ad Hoc Committee
Attachment 1
SYNOPSIS
FBO Proposal Review 4
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) The following synopsis of Loyd’s Aviation and ACI Jet’s proposals was presented to the Airport Ad-Hoc Committee on April 18, 2024.
Attachment 1
SYNOPSIS
FBO Proposal Review 5
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) II. SYNOPSIS
Loyd’s Aviation ACI Jet
Overview 65 years of aviation experience. 1 location (BFL) 25 years of aviation experience. Incumbent FBO – 10+ years at PRB. 5 locations (SBP, PRB, SNA, L52, VNY)
Proposed Services Fuel Services, Ground Handling, Customer Accommodations, Aircraft Sales, Aircraft Charter, Aircraft Maintenance
Fuel Services, Ground Handling, Customer Accommodations, Aircraft Maintenance
Operation Monday - Friday 6:00am-6:00pm
Saturday and Sunday 7:00am-6:00pm
After hours on call with seasonal and holiday adjustments 1 on-site supervisor, 1 Customer Service Representative (CSR) 4-5 Line Service Technicians (LSTs)
March to November - 7:00am and 7:30pm daily
December to February - 7:00am and 6:30pm daily
After hours on call
4 full-time hybrid staff - Aircraft Ground Support and additional onsite Supervisor. Technicians/Hospitality Experience agents providing parking/fueling and concierge services plus 1 dedicated Hospitality & Experience agent assigned to PRB
Marketing Conservatively increasing hangar space, without flooding the market, will help to increase the activity and sales on the field without driving hangar prices below profitability.
Holds a minority stake of a company held by Freeman Holdings Group (FHG) providing ACI a network of locations and companies to communicate its offerings and leverage existing relationships to locate and engage opportunities for additional business.
Proposed Lease
Term
Proposes an initial 5-year lease with a contingency that a new lease term will begin upon the commencement of construction for the Executive FBO facility. At that point, a new term of 30 years, with two 5-year options is proposed in conjunction with Phase I.
Will accept 5-year lease with no development as set forth in RFP.
If proposed development plan is accepted by City, a new lease term will begin upon the commencement of constructing Phase 1 improvements. At that point, a new term of 40 years is proposed.
Capital
Improvements
Phase 1 development utilizing the areas identified in RFP to construct a two-story addition to the existing terminal building.
Phase 2 development utilizing 3.2 acre to construct hangar development project located west of the fuel farm consisting of 11- 60’x60’ hangars and 8 T-hangars (or box hangars) designed for small aircraft. Phase II constructed “on-demand” approach.
Phase 1 = $3,043,400 beginning in Year 6
Phase 2 = Up to $5,951,600 if all hangars constructed
Phase 1 development to (1) expand main terminal with two-story addition, (2) refresh interior and exterior with paint, carpet, lighting, and fixtures as appropriate, and (3) renovate all existing public-use space in main terminal including bathrooms at no cost to the City.
Construct a new 150’x120’ (18,000sf) executive hangar with 28’ high doors. Construct new ground support equipment (GSE) maintenance facility and new vehicle parking areas.
Phase 2 development includes mixed-use community hangar to commence upon securing funding and anchor tenants.
Phase 1 = $5,982,365 upon new 40-year term
Spaceport Support Fully support spaceport operations through FBO services offered.
The specifics of how the operations may work were not identified.
Spaceport support operations would mirror existing turbine aircraft support. Resources and experience include but are not limited to:
advanced calibrated technical equipment, experience with regulatory processes and agencies, and large capacity fuel trucks.
Attachment 1
SYNOPSIS
FBO Proposal Review 6
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Compensation to
City
Year 1 rent compensation = $153,600.
Additional information in Appendix J. Financial Compensation Year 1 rent compensation = $163,759.
Additional information in Appendix J. Financial Compensation Loyd’s Aviation ACI Jet
Development
Plan
*Phase II development timeline not identified
Attachment 1
APPENDIX
FBO Proposal Review 7
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) III. APPENDIX
A. Cover Letter
Additional Comments:
Loyd’s Aviation and ACI Jet both fully complied with the criteria requested in the Cover Letter.
The Cover Letter must identify the legal name and business trade name (if different from the legal name) of the proposing entity or entities as well as the Proposer’s primary office location and contact information. The Proposal shall be signed by a representative authorized to make commitments and/or enter into agreements on behalf of the Proposer along with the representative’s contact information. The signed RFP Addenda Acknowledgement Form shall be included acknowledging receipt all addenda.
Attachment 1
APPENDIX
FBO Proposal Review 8
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) B. Executive Summary
Loyd’s Aviation ACI Jet
Qualifications
and
Experience
More than 65 years of aviation
experience into this proposal, including
Fuel Operations and Handling, Hangar
Storage and Construction, Aircraft
Maintenance, Corporate Aircraft
Management and Aircraft Charter
Business Aircraft Handling – 25+ years
Military Aircraft Handling – 20+ years
Airport Property Management – 20+
years
Airport Construction Management – 20+
years
Airline & Scheduled Part 135 Support –
20+ years
Firebase Aircraft Handling – 12+ years
Aircraft Charter and Management – 23+
years
Aircraft Maintenance – 20+ years
Understanding
of Objectives
“In preparation for this proposal, Loyd’s
Aviation has made itself familiar with
the operation of KPRB, the Request for
Proposal (RFP), and Airport
publications. Further, Loyd’s Aviation
understands the objectives of the City
as they relate to KPRB and as stated in
the RFP.”
Referenced Airport’s 2013 Business
Improvement Plan and City’s 2018
Economic Land Use Plan.
The Executive Summary must summarize the key elements of the proposal in a clear and concise manner including, but not necessarily limited to, the following:
• Qualifications and experience of the Proposer as it relates specifically to the aeronautical activities proposed including a summary of the products, services, and facilities currently being provided by the Proposer at other airports; • Proposer's understanding of the objectives of the City as it relates specifically to the opportunity and the products, services, and facilities proposed to be provided at the Airport;
• Summary of the compensation (rents, fees, and other charges) proposed to be paid to the City;
• If applicable, a summary of the capital investment in the Subject Property and other improvements to be made (including justification of need) as well as the cost of proposed improvements, amortization period, source of funding, and the schedule for development and completion;
• Overview of the aircraft, vehicles, and equipment to be deployed at the Airport; and • Statement explaining why the Proposer is the best selection.
Attachment 1
APPENDIX
FBO Proposal Review 9
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Summary of
Compensation
to be paid
Executive Air Center Offices (FBO
Dedicated) $4.44 psf/yr. Executive Air
Center Storage Hangar (FBO
Dedicated) $7.80 psf/yr.
Restaurant Area of the Airport Terminal
$16.80 psf/yr. Dedicated FBO Office
Space (Terminal) $12.00 psf/yr.
Jet Fuel $0.12 per gallon
Avgas $0.10 per gallon
Fuel Facilities Development (all fuels)
$0.03 per gallon or as otherwise stated
in the most recently adopted
Comprehensive Fee Schedule.
Parking/Overweight Fees per the current
Adopted Comprehensive Fee Schedule
as applicable with a negotiated split
between City and FBO. Ranges from
$255,973 in year 1 to $264,212 in year 5
including rents and fees.
Presented Fuel Flowage Fee (Jet-A and
Avgas), Land & Building Rents and Fuel
Storage Rents.
Ranges from $254,659 in Year 1 to
$282,706 in Year 5 including rents and
fees.
Summary of
Capital
Investment
Proposing 2 capital investment
phases:
1st – addition to existing terminal
($3,043,400)
2nd - hangar development project
located on the vacant land identified in
the RFP and located directly west of
the fuel farm. ($5,951,600)
Proposed development plan capital
investment is $5,982,365. This is
contingent upon the lease of
additional spaces identified in Section
2.2 of the RFP that are not part of the
“Dedicated FBO” spaces.
Requesting 5 year term with option of
adding the proposed development at
Council’s discretion
Overview of
aircraft,
vehicles, and
equipment to
be deployed
2 Jet-A fuel truck
1 Avgas fuel truck
1 GPU
1 Lavatory Service Cart
1 Tug
4 fuel trucks (3 Jet-A, 1 AVGAS),
3 aircraft tugs
2 ground-power units (GPU)
1 turbine air starter
1 lavatory cart
1 water cart
1 tower for de-icing
1 follow-me cart
1 crew car
1 pickup truck
Statement
explaining why
Proposer is
best selection
Because Kern County is so
agriculturally centered, many of our
customers are both economically and
socially connected to Paso Robles.
Paso Robles makes a perfect cultural
fit with our values, our clientele, and
our team.
ACI Jet has been auditioning for this
RFP for the last 10+ years and has
delivered on all promises and
commitments in its short-term lease. We
are an active supporter of the Paso
Robles community with additional
resources nearby in SLO to provide
synergy and a quick-response capability
that no other applicant can match.
Additional Comments:
Both respondents have operational experience, skills, and an understanding of the City’s objectives and knowledge of the market to operate a successful FBO at the Airport. ACI Jet’s development plan includes renovation of all existing public-use space in the main terminal while Loyd’s Aviation does not propose any renovations to existing public-use space.
Attachment 1
APPENDIX
FBO Proposal Review 10
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) C. Qualifications and Experience
Loyd’s Aviation ACI Jet
Commercial
Aeronautical
Activities
Experience
Fuel and Line Services – Certified
Stage III under IS-BAH, all LSTs
NATA Safety 1st Trained and
certified
Aircraft Maintenance Services –
Lloyd’s Aircraft Maintenance in
operations since 1986. CFR Part
145 Repair Station Certificate.
Cessna and Piper Aircraft
Authorized Repair Station
FAA 14 CFR Part 135 Air Carrier
(Charter) Certificate
Business Aircraft Handling = 25+
Military Aircraft Handling = 20+
Airport Property Management = 20+
Airport Construction Management =
20+
Airlines & Scheduled Part 135 Support
= 19+
Fixed Base Aircraft Handling = 12+
Aircraft Charter & Management = 23+
Aircraft Maintenance = 20+
Biographies of
Management Team
Members
Resumes of 5 individuals provided. Biographies of 8 individuals provided.
Identification of
Airport Property
Leased
Currently leases approximately 25
acres of property from the County of
Kern at KBFL on a new 30-year
lease signed in 2022.
5 locations included
The Qualifications and Experience section will provide a thorough description of the Proposer’s qualifications and experience in the commercial aeronautical activities proposed at the Airport, including, but not limited to:
• Number of years engaged in the planning, development, operation, management, and/or marketing of commercial aeronautical activities; • Biography of each member of the management team including industry experience (with resumes included as an attachment to the Proposal); • Identification of all airport property (by type and location of the property – airport, city, and state – and the history of the property) leased by the Proposer; • Identification of all aviation businesses (by name and location of the business – airport, city, and state – and the type and history of the business) owned and/or operated by the Proposer;
• Provide the names of up to five airports (and contact information) where the Proposer has leased airport property and engaged in commercial aeronautical activities within the last five years; and
• Three business references, three customer references, and two financial references (including contact telephone number and email for each).
Attachment 1
APPENDIX
FBO Proposal Review 11
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Identification of
Aviation
Businesses Owned
and Operated
Today, Loyd’s Aviation operates
Bakersfield Jet Center, a FullService FBO at Meadows Field, as well as a Flight Department,
Parts Sales department, hangar
rentals and a maintenance
business, Loyd’s Aircraft
Maintenance.
Aviation businesses at SBP, PRB, L52,
VNY and SNA identified
Airports and
Contact
Information
Meadows Field, Bakersfield,
California.
SBP – Courtney Johnson, Director of
Airports
PRB – Mark Scandalis, Airport
Manager
SNA – Charlene Reynolds, Airport
Director
L52 – Courtney Johnson, Director of
Airports
VNY – Casey Pullman, GM, Castle &
Cooke (FBO)
Business
References
Curt Castagna, President/CEO,
Aeroplex Group Partners
Joe Gregory – President, Grapevine
MSP
Ben Laverty IV – COO, California
Safety Training
Craig Stoller – Co-Owner, Sextant
Wines
Matt Daglish, VP Flight Operations,
Wonderful Aviation
Brian Maxted, CEO, Holloway
Group
Janet Hepp, SVP Loans, TriCounties Bank
Mark Haynes, VP Sales - Avfuel
Mark Haynes – VP Sales, Avfuel
Jim Coleman, VP, Avsurance
Christy Hasty, President, Jetspeed
Chuong Nguyen, Customer, Air
Methods
John Couch, Customer, Estrella
Warbirds
Matt Daglish, Customer, Wonderful
Aviation
Jeannie Hill, Financial Reference,
Centennial Bank
Matrice Mosby, Relations Manager,
Wells Fargo
Additional Comments:
Both respondents have the qualifications and experience necessary to operate a successful FBO at the Airport and each individual of the respective management teams are well experienced with FBO operations. All business references included seem to be from industry leaders, however, it is important to note that Mark Haynes, VP Sales Avfuel, is listed as a reference for both respondents. As this individual is familiar with both respondents, AMCG recommends contacting Mark Haynes as his input would be valuable.
Attachment 1
APPENDIX
FBO Proposal Review 12
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) D. Management Plan
Loyd’s Aviation ACI Jet
Mission, Vision
and Values
Mission – The mission of Loyd’s
Aviation is to maintain the highest
level of safety and customer service
in the aviation industry
Vision – The vision of Loyd’s
Aviation is to be a leader in defining
a premier aviation company that will
foster a rewarding, nurturing, and
challenging work environment.
Values – Safety, Customer Service,
Integrity
Mission -To help people, businesses
and communities reach their full
aviation potential.
Vision - ACI will be the premier
Bombardier Maintenance & Parts
provider on the West Coast while
serving as a bespoke aircraft operator
that is well known for its distinctive
FBOs and depth of connections and
resources
through its Freeman Holdings Group
(FHG) family.
Vales - Integrity, Safety, Perseverance
and Service
Organizational
Chart
Corporate organizational chart
includes 6 individuals in leadership
positions and additional 5 Line
Service Technicians and 1
Customer Service Representative.
Corporate organizational chart of 13
individuals listed. Of individuals listed,
VP of FBOs & Facilities, General
Manager, Aircraft Ground Support
Supervisor and Hospitality &
Experience Manager are shown to be
dedicated to the proposed PRB
operation.
Roles of Principals
and General
Manager
General Manager – Oversees
accounting for all Loyd’s Aviation
businesses, oversees FBO
operations, plans capital
expenditures, and provides
mentorship for the Line Service
Manager.
As the General Manager of ACI Jet,
Paso Robles, Luke Newlon is
responsible for the daily operations,
personnel management, and the
overall performance of the FBO. His
oversight of the growth and
development of the FBO in Paso
Robles includes strategic planning,
identifying growth opportunities,
liaising with the various branches of
the Military, and maintaining financial
responsibility for daily
operations.
The proposal must address the following:
• Statements of Proposer’s mission, vision, and values; • Chart depicting the Proposer’s organizational structure; • Description of the roles and responsibilities of the Proposer’s principals and on-site general manager;
• Anticipated staffing levels and hours of operation;
• Description of the training and quality assurance programs to be implemented; and • Approach and timeframe initiating operation and approach for use of exclusive areas.
Attachment 1
APPENDIX
FBO Proposal Review 13
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Staffing Levels and
Hours of Operation
It is anticipated that a staff of four
full-time positions and 2-3 part-time
positions will be required to meet
the requirements of the RFP. That
will include one On-Site Supervisor,
one Customer Service
Representative (CSR) and 4-5 Line
Service Technicians (LSTs)
Monday – Friday 6:00am-6:00pm
Saturday and Sunday 6:00am6:00pm
4 full-time Aircraft Ground Support
Technicians which can increase from
supplementing from the San Luis
Obispo location. 10 hospitality and
experience agents.
7:00am-7:30pm March – Nov.
7:00am – 6:30pm Dec. – Feb.
Customer service is available over the
phone 24/7, answered by staff seven
days a week between
6:00am and 9:00pm. From 9:00pm to
6:00am, phones are answered by a
third-party service that routes
calls to on-call staff.
Training and
Quality Assurance
Programs
Specific training for Line Service
personnel through use of the online
NATA Safety 1st program, in
addition to the in-house training
program which includes equipment
specific training Jet Fuel QC, a
program that records and tracks all
Quality Assurance (QA) test
The training plan incorporates
elements of employee onboarding,
initial safety training, Paso Robles
Airport training requirements,
classroom/web-based instruction, fuel
safety modules developed by ACI Jet’s
aviation fuel supplier (Avfuel),internally
developed training modules for jobspecific duties, and practical applications.
Approach and
timeframe of
initiating operation
and approach for
use of exclusive
areas
Phase 1 – Ramp Up (90 day after
notification of successful proposal)
Phase 2 – Launch Operations
Phase 3 – FBO Construction
Phase 4 – Hangar Construction
Prepared to continue providing
services and support to all airport
users on November 1, 2023 with no
interruption to existing services.
Additional Comments:
Staffing levels and hours of operation listed by both respondents appear to be adequate to fulfill the needs of the FBO.
Attachment 1
APPENDIX
FBO Proposal Review 14
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) E. Operational Plan
Loyd’s Aviation ACI Jet
Proposed
Products and
Services
Fuel services, maintenance
services, ground handling, luggage
service, ground transportation
services, hotel accommodations,
aircraft sales, aircraft charter, crew
and passenger amenities.
FBO Services, maintenance services,
charter & management services,
Equipment Cost
Estimates
The total estimated capital cost for
the main pieces of equipment is
$875,000.00.
The total estimated capital cost for the
main pieces of equipment is
$1,274,000 based on the below:
5K Jet-A fuel truck - $217,000
5K Jet-A fuel truck - $217,000
3K Jet-A fuel truck - $125,000
1K 100LL fuel truck - $100,000
Lektro 8800 Tug - $115,000
Lektro 8600 - $80,000
Gas Tug - $55,000
28-Volt DC GPU - $96,000
400Hz AC/DC GPU $110,000
Turbine Air Start - $75,000
Lavatory Cart - $8,000
Water Cart - $5,000
Tower De-Icing - $18,500
Follow-Me Cart - $500
Crew Car - $30,000
Pickup Truck - $22,000
The proposal must address the following:
• Description of the proposed products and services including type, range, level, and quality as well as hours of operation;
• Overview of the cost estimates for the vehicles, equipment, and aircraft to be deployed at the Airport;
• Description of the policies and procedures to ensure the anticipated products and services will be provided in a safe, secure, efficient, prompt, and professional manner; • Evidence of all licenses, permits, and operating certificates required by any governmental agency;
• Proposed types and limits of insurance to be obtained specifically related to the opportunity;
• Evidence of any established or anticipated industry standard Safety Management System (SMS); and
• Security plan.
Attachment 1
APPENDIX
FBO Proposal Review 15
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Policies and
procedures for
offering products
and services
Line Service Policies and
Procedures are contained within
Loyd’s Aviation’s Employee Policies
and Procedures Manual (EPPM).
Additionally, a Spill Prevention
Control and Countermeasures plan
(SPCC), Safety Management
System (SMS), and an Emergency
Response Plan (ERP) contain
information used to supplement the
EPPM.
Jet Fuel QC used for fuel quality,
aircraft fueling safety and ATA 103
compliance.
X-1 FBO management platform
utilized.
Evidence of
licenses and
permits
Copies of licenses and permits
provided as exhibits
Copies of licenses and permits
provided in attachment
Types and limits of
insurance
Per the RFP, evidence of current
and proposed coverage of $10
million provided in attachment.
Later clarified in public comment will
provide coverage to level required
by City.
Per the RFP, evidence of current and
proposed coverage of $250 million
provided in attachment.
SMS Plan Includes Safety Policy Statement,
flight risk assessment tools, root
cause analysis, SMS portal through
FltSafety.com and monthly safety
meetings.
Established SQMS in 2010 and
provides preemptive risk analysis to
proactively prevent issues. Certified to
the highest third-party auditing
standards of SMS performance.
Security Plan Loyd’s Aviation’s current security
plans and practices are heavily
driven by TSA and 14 CFR Part
139 airport requirements, most of
which do not apply to KPRB. A
revised plan will be made to
accommodate the uncontrolled
airport environment.
Pre-employment background checks,
security training once employed. 24/7
security cameras.
Attachment 1
APPENDIX
FBO Proposal Review 16
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) F. Marketing Plan
Loyd’s Aviation ACI Jet
Proposer’s target
markets and
analysis for
demand capacity
Given the current environment,
Loyd’s Aviation sees the most
growth potential in small
corporate aircraft for KPRB.
Private aircraft of all types including
small and larger corporate aircraft
Marketing
strategies
It has been our experience that
targeted, individual marketing
based on relationship building
works the best.
Transient traffic marketing will
consist of aviation specific ad
campaigns on platforms such as
fltplan.com, Foreflight, Garmin Pilot,
etc. Loyd’s Aviation will also
represent KPRB at regionally
appropriate industry trade shows,
such as NBAA’s events and offer
fuel reward programs to attract
aircraft looking for fuel stops
ACI Jet’s foundational market strategy
is to maintain its reputation as a highquality company that routinely “delivers on its promises” in a safe and
responsible manner.
Pricing strategies
for products,
services and
facilities
Loyd’s Aviation’s pricing strategy
has always been, and will continue
to be, one of moderation. It is not
the intention to be the cheapest
option and compete solely based on
price, nor is it the intention to gouge
customers to gain every margin
dollar possible. A fair price to allow
for fair wages and fair profits,
topped off with exceptional service
will be the strategy.
General description of fair and
transparent pricing.
The proposal must address the following:
• A description of the Proposer’s target markets including size, composition, trends and future outlook as well as an analysis of the demand and capacity at the Airport for the activities proposed;
• Marketing strategies utilized to reach the target market; • Description of the Proposer’s pricing strategies for all products, services, and facilities; • Overview of the Proposer’s experience championing issues that have resulted in growth and development of aviation businesses and airport activity; • Proposed marketing budget; and
• Overall value to the aviation community.
Providing letter(s) of support from existing or prospective customers for the Proposer’s operation at the Airport is desirable.
Attachment 1
APPENDIX
FBO Proposal Review 17
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Experience
championing
issues
Loyd’s Aviation has always been
involved in the larger aviation
community, including seats on
boards and committees for trade
associations NATA, NBAA and
AOPA.
President Ryan Cowl serves at Cice
Chair of the Airport Business
Committee for NATA and member
of Aerospace Advisory Board for
the Prescott, AZ campus of ERAU.
Referenced ACI Jet – Cuesta College
– SLO County Partnership.
In-kind grant commitment of $500,000
to establish the region’s first Part 147
maintenance technician program to
train certified aircraft technicians
(“A&Ps”) for local aerospace
businesses. Founding member of
Regional Economic Action Coalition.
Individual contributions of members of
the executive and management team.
Proposed
marketing budget
Loyd’s Aviation will spend an
estimated $20,000 per year to
promote KPRB and will continue to
advocate for the industry as a
whole.
Anticipate a total marketing spend for
entire company in excess of $500,000
Overall value to
aviation
community
Not provided Focusing on Mission “To help people,
businesses and communities reach
their full aviation potential” not only
enables to do what is right for intrinsic
reasons but is a solid long-term
business strategy, yielding the best
results for both the company and the
communities it serves
Letters of Support Letters from following:
Tri Counties Bank
Chubb Federal Insurance Company
Letters from following:
Cuesta College
REACH
California Polytechnic State University
Air Methods Corporation
Helicomm Avionics
Estrella Warbirds Museum
Additional Comments:
None.
Attachment 1
APPENDIX
FBO Proposal Review 18
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) G. Financial Plan
Loyd’s Aviation ACI Jet
Statement of
financial capacity
Referenced letters from TriCounties Bank and Chubb Federal Insurance Company.
Says provided in Confidential
Information Packet – unable to
confirm.
Three-year
historical income
statement
Provided but redacted. Unable to
review.
Says provided in Confidential
Information Packet – unable to
confirm.
Identification of
rents, fees and
other charges
proposed to be
paid
Executive Air Center Offices - $4.44
psf/yr
Hangar - $7.80 psf/yr
Restaurant Area of Terminal -
$16.80 psf/yr
FBO Office Space Terminal -
$12.00 psf/yr
Jet fuel - $0.12 per gallon
Avgas - $0.10 per gallon
Fuel facilities development - $0.03
psf/yr
Apron – no rental rate identified
Parking Fees – per the adopted
comprehensive fee schedule with
negotiated split between City (85%)
and Loyd’s (15%).
Executive Air Center Offices - $4.80
psf/yr (land/building)
Hangar - $4.80 psf/yr (land/building)
Restaurant Area of Terminal –
$4.80 psf/yr (land/building)
FBO Office Space Terminal –
$4.80 psf/yr (land/building)
Jet fuel – not identified
Avgas – not identified
Fuel facilities development – $0.24 per
gallon per year
Apron – $0.60 psf/yr
Parking Fees – proposed a fee
schedule different from City adopted
comprehensive fee schedule with
negotiated split between City (20%)
and FBO (80%).
Total Land Rent - $59,462
Total Building Space Rent - $96,617
Total Fuel Storage Rent - $7,680
Proof of insurance
of evidence of
ability to obtain
Insurance Certificate from ACORD
provided.
Insurance Certificate from STARR
Insurance Companies provided.
Additional Comments:
The City’s Financial Department has reviewed the financial statements provided by Loyd’s Aviation and ACI Jet and has determined that both respondents are of adequate financial standing.
The proposal must address the following:
• Statement of financial capacity from a qualified financial institution or other source easily verified by the City that identifies the sources and the funds available to provide working capital to initiate the proposed activities and make any proposed capital investment;
• Three-year historical income (profit and loss) statement • Identification of rents, fees, and other charges proposed to be paid to the City; and • Proof of insurance or evidence of ability to obtain required insurance.
Attachment 1
APPENDIX
FBO Proposal Review 19
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) H. Development Plan
Loyd’s Aviation ACI Jet
Preliminary site
and floor plan
Development plan includes two
major conceptual improvements to
the Airport. First is an addition to
the existing Airport Terminal to
provide an executive FBO space.
The second improvement includes
the development of a hangar
complex located on the vacant lot
west of the fuel farm identified in the
RFP
Site plan and floor plans provided.
development to occur in 2 phases.
Description of
preliminary
specifications
5,200sf addition to terminal
The hangar development will
include up to 11 individual corporate
hangars of approximately 3,600
square feet each, and an additional
series of small “T” hangars (or box
hangars) designed for small aircraft.
Expansion of main terminal.
Construction of 18,000 sf executive
hangar with line office and GSE facility
and new parking areas.
Phase 2 is not defined in detail but
includes two separate 36,000sf
executive hangar with adjacent shop
for Helicomm Avionics, 40,000sf of
new ramp space, relocated fuel farm
and aerospace educational facilities.
The proposal must address the following:
• Preliminary site plan and floor plan which may include a rendering of the proposed improvements;
• Description of and preliminary specifications for the proposed improvements by major component;
• Cost estimate of proposed improvements by major component, source of funds, and the contribution expected, if any, from the City or others; • Schedule for design, site preparation (demolition), development, and completion of the proposed improvements by major component;
• Evidence of the ability to obtain a bond from a bonding company or irrevocable letter of credit from a federally regulated bank that guarantees the timely, full, and faithful performance of the Proposer’s construction obligations in the amount equal to the cost of the proposed improvements; and
• Identification of the proposed amortization period for the proposed improvements.
Attachment 1
APPENDIX
FBO Proposal Review 20
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Cost estimate of
proposed
improvements
Executive FBO - $3,043,400
Hangar Development (total build) -
$5,951,600
Phase 1 - $3,043,400
Phase 2 - $5,951,600 on-demand
Construction estimate - $4,838,491
A/E Fees - $500,000
Geo Tech - $7,000
Furniture - $125,000
Artwork - $20,000
Equipment Package - $20,000
AV - $15,000
Radio Communications - $12,000
IT/Security - $85,000
Exterior + CSR Signage - $75,000
Contingency $284,874
Phase 1 - $5,982,365
Schedule Phase 1 FBO construction will be
12-18 months.
Phase 2 hangar development to
occur after FBO construction and
will be constructed in phases based
on demand. The first hangars are
expected to take 12-18 months to
complete depending on steel
availability.
2023 – Lease Negotiated
2024-2025 – Design & Permitting
2026 – Phase 1 Construction
2027 – Open
Evidence of ability
to obtain a bond or
irrevocable letter
of credit
Letters provided by Chubb Federal
Insurance Company
Says provided in Confidential
Information Packet – unable to
confirm.
Proposed
amortization
period
The amortization period for the
construction will be up to 24 years.
Loyd’s proposes an initial 5 year
lease with a contingency that a new
lease term will begin upon the
commencement of construction for
the Executive FBO. At that point, a
new term of 30 years, with two 5-
year options will begin.
ACI Jet would initially amortize any
financed portion of its improvements
over a period of twenty (20) years with
respect to the loan amortization, but
proposes that the negotiated lease
term be set at 40 years.
Additional Comments:
It is important to note that ACI Jet’s Initial development plan was contingent upon ACI Jet being able to lease approximately 250,000 square feet that was not included in the development area of the RFP, but this request was later removed in lieu of ACI Jet’s revised fee structure found in Appendix H.
Loyd’s proposed Phase 2 hangar development project will require extensive infrastructure improvements to the 3.2 acre parcel (grading, paving, utilities, etc.) prior to the construction of hangars. The cost and timing of infrastructure improvements and proposed rental rate to the City for the use of the parcel was not clearly defined in their proposal.
Attachment 1
APPENDIX
FBO Proposal Review 21
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) I. Additional Information
Loyd’s Aviation ACI Jet
Additional
Information
N/A Relationship with Freeman Holdings
Group network of 20+ FBOs
Partner with Cuesta College on its
Aviation Maintenance Technician
Program.
The terminal will achieve its full and
intended potential with reduced costs
for the Airport (cleaning and
maintenance largely privatized).
Founding member of Regional
Economic Action Coalition (REACH)
Close ties with Cal Poly Aerospace
Department.
10 Year Record of Keeping Promises
Additional Comments:
None.
Proposer may include additional information considered useful in helping the City evaluate the qualifications and experience of the Proposer.
Attachment 1
APPENDIX
FBO Proposal Review 22
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) J. Financial Compensation
Attachment 1
APPENDIX
FBO Proposal Review 23
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Year 1 Year 2 Year 3 Year 4 Year 5
Loyd's Aviation
Fees
Fuel Flowage Fee (Jet-A) $87,000.00 $88,740.00 $90,514.80 $92,325.10 $94,171.60 Fuel Flowage Fee (Avgas) $15,373.16 $15,680.62 $15,994.23 $16,314.12 $16,640.40 Total Fees (Projected) $102,373.16 $104,420.62 $106,509.03 $108,639.22 $110,812.00 Rents *
Land Rent $0 $0 $0 $0 $0
Building Rents $152,640 $152,640 $152,640 $152,640 $152,640 Fuel Storage Rents $960 $960 $960 $960 $960
Total Rents (Projected) $153,600 $153,600 $153,600 $153,600 $153,600 * No escalation identified for Year 2 - Year 5
Total Rents and Fees (Projected) $255,973.16 $258,020.62 $260,109.03 $262,239.22 $264,412.00 Year 1 Rents Land Size Facility Size Land Rent Facility Rent Component Rent Executive Air Center Aircraft Storage Hangar
FBO Hangar 10,000 10,000 N/A $7.80 $78,000
FBO Attached Offices 4,300 8,600 N/A $4.44 $38,184
Dedicated FBO Ramp
FBO Ramp 80,400 N/A
Dedicated Portions of Terminal
FBO Office 546 546 N/A $12.00 $6,552
FBO Restaurant 1,780 1,780 N/A $16.80 $29,904
FBO Maintained Public Access and Restrooms 745 745
Terminal Lobby, City Managed Area 1,333 1,333
Fuel Storage Facility
Avgas (identified as Fuel Facilities Development Fee) N/A 12,000 N/A $0.03 $360 Jet-A (identified as Fuel Facilities Development Fee) N/A 20,000 N/A $0.03 $600 Total 99,104 23,004 N/A N/A $153,600
Additional lease areas proposed at a negotiated rent for unimproved land designated for FBO development to support development following Phase 3 No rental rate identified
No rental rate identified
No rental rate identified
Proposed Total Capital Expenditure: $3,043,400 beginning Year 6 (Phase 3) upon commencement of new 30-year term with two 5-year options Potential Total Capital Expenditure: $5,951,600 following completion of Phase 3 and built on-demand at 2-3 hangars at a time Financial Compensation
Attachment 1
APPENDIX
FBO Proposal Review 24
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) K. Analysis and Conclusions from Staff Report
In addition to evaluating each respondent’s financial strength, compensation to be received and development plan proposed, AMCG believes that the quality of each proposal should also be considered.
1. Loyd’s Aviation
a) Leasing the existing facility offerings detailed in the RFP; b) An expansion of the Airport Terminal building to the south including a two-story executive FBO building, a customer service desk, a flight planning area, a pilot’s lounge, a passenger lounge, and three additional restrooms;
c) On-site car rental services;
d) A phased development (two to three hangars at a time) of 19 additional small to mid-size hangars on the 3.2 acre development area;
e) An initial 5-year term with an option to extend long term upon completion of the Airport Terminal expansion;
f) A negotiated split 85%-City/15%-Loyd’s on aircraft parking fees with rates set by the City Council per the adopted comprehensive fee schedule with no annual apron rental rate; g) Loyd’s Aviation would start their own maintenance shop with local, existing personnel.
2. ACI Jet
a) Leasing the existing facility offerings detailed in the RFP; b) An expansion of the Airport Terminal to the south including a two-story executive FBO building, customer service desk, a flight planning area, a pilot lounge, a passenger lounge, and the remodeling of the existing restroom facility rather than the addition of new restrooms in the Airport Terminal expansion;
c) One 18,000 SF corporate jet hangar and a development concept for the 3.2 acre offered parcel. ACI Jet proposed a 40-year term on all areas except the 3.2-acre parcel of which they proposed a 10-year term with a 30-year first right of refusal on the parcel if they did not develop the area within the initial 10-year term.
d) Included as part of, and contingent on, the ACI Jet proposal was the long-term lease of an additional, approximately 250,000 square feet (“SF”) of ramp area not identified by the City to be leased by the prospective FBO. This additional ramp area fronts the Airport Terminal and includes all premium ramp space at the Airport: the Terminal Ramp, Transient Ramp, the Heliport, and the Terminal Overflow Ramp. e) To address the aircraft maintenance obligations of the RFP, ACI Jet proposed a subcontract with a local maintenance provider for general aviation maintenance with support for turbine and Jet aircraft out of their repair station in San Luis Obispo. f) A negotiated split 20%-City/80%-ACI Jet on aircraft parking fees with new proposed rate schedule different from rates set by the City Council per the adopted comprehensive fee schedule plus apron rental rate of $0.60 psf/yr.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 25
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) The following Question Compilation and Response was provided May 7, 2024 in response to the questions that arose from the Airport Ad-Hoc committee meeting #2 which occurred April 18, 2024.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 26
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) IV. AIRPORT AD HOC COMMITTEE QUESTION COMPILATION AND RESPONSE AMCG was requested to respond to questions submitted by the Airport Ad Hoc Committee. Following in-depth analysis of the questions, AMCG developed the following written responses. Each of the questions submitted have been addressed in this document. Each comment is represented by a “C” and the response to the comment is represented by an “R”. Numbering is utilized only as a method to identify and organize comments.
C1 Ensure the analysis identifies the length of the contract term offered by each proposer. If there are inconsistencies in what either proposer has offered, please note that.
R1 – Loyd’s Aviation Question not posed to respondent.
R1 – ACI Jet Question not posed to respondent.
R1 – AMCG As stated in Loyd’s Aviation proposal (Page 33), “Loyd’s Aviation proposes an initial 5-year lease with a contingency that a new lease term will begin upon the commencement of construction for the Executive FBO. At that point, a new term of 30 years, with two 5 year options will begin. That arrangement should allow Loyd’s Aviation plenty of time to design and procure building permits with enough lease to adequately finance the project, and it gives the City an assurance that construction will begin.” As stated in ACI Jet’s proposal (Page 3), “Our response is structured in this fashion to allow the City to select ACI Jet as a successful proposer for the 5-year term identified in the RFP with the option of adding its proposed development plan at the City Council’s discretion.” A 40 year term would then begin at construction of Phase 1 improvements.
Further, ACI Jet’s proposal (Page 28) states ACI Jet “proposes that the negotiated lease term be set at 40 years. This will allow for refinancing, if necessary or desirable, and complies with FAA policies regarding the length of leases.”
It is AMCG’s understanding Loyd’s Aviation desires a 5-year term followed by a 30-year term with two 5-year options while ACI Jet desires a 40-year term.
C2 Ensure the analysis clearly identifies the staffing level proposed by each proposer.
R2 – Loyd’s Aviation Question not posed to respondent.
R2 – ACI Jet Question not posed to respondent.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 27
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) R2 - AMCG As stated in Loyd’s Aviation proposal (Page 16), 1 on-site supervisor, 1 Customer Service Representative, and 4-5 Line Service Technicians are proposed.
As stated in ACI Jet’s proposal (Page 12), 4 hybrid Ground Support/Hospitality Agents and 1 dedicated Hospitality & Experience agent are proposed. Additionally, as stated in ACI Responses to Ad Hoc Committee Q&A (see Appendix F), “ACI’s General Manager (Luke Newlon) is permanently committed to operate the FBO and assist with the oversight of all future development at KPRB. Luke’s presence is in addition to the staffing in ACI’s proposal and it provides deeper local relationships and connections than the Supervisor Role proposed by the competition.”
C3 Ensure the analysis identifies the estimated (or claimed) equipment cost and equipment type that will be dedicated to KPRB.
R3 – Loyd’s Aviation Question not posed to respondent.
R3 – ACI Jet Question not posed to respondent.
R3 – AMCG Loyd’s Aviation proposes the following equipment dedicated to the Airport:
• 2 Jet-A fuel truck
• 1 avgas fuel truck
• 1 GPU
• 1 Lavatory Service Cart
• 1 Tug
Loyd’s Aviation Total Equipment Investment = $875,000
ACI Jet proposes the following:
• 3 Jet-A fuel trucks
• 1 Avgas truck
• 3 Tugs
• 2 GPUs
• 1 Turbine Air Starter
• 1 Lavatory Cart
• 1 Water Cart
• 1 Tower for de-icing
• 1 Follow-Me cart
• 1 Crew car
• 1 Pickup Truck.
ACI Jet’s Total Equipment Investment = $1,274,000
C4 Ensure the analysis identifies the fuel storage rents in each proposal.
Please ensure the analysis notes that fuel storage is a component of our fuel flowage fees.
R4 – Loyd’s Aviation This seems like a question for ACI. Per the current rates and fee schedule, and per the Airport Manager, that fee has been rolled into the adopted flowage fee schedule. A separate fee was not proposed.
R4 – ACI Jet “As identified in our original response, and all subsequent financial comparisons, ACI has always proposed paying additional rent for the Fuel Storage Facility in addition to the proposed Land & Building Rents. This additional rent of $7,680 per year ($0.24 per available gallon of storage capacity) is not in any way related to the Fuel Facilities Development Fee and is still being offered as part of our proposal.” See Appendix D – ACI Jet Response for additional detail.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 28
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) R4 – AMCG As a point of clarification, Page 32 of Loyd’s Aviation proposal identified at Fuel Facilities Development Fee of $0.03 per gallon (all fuels) C5 Eliminate any references in the analysis to any proposals for ramp space not offered in the RFP.
R5 – Loyd’s Aviation Question not posed to respondent.
R5 – ACI Jet Question not posed to respondent.
R5 – AMCG Reference of ramp space not offered in the RFP is from analysis and conclusions from Staff Report and not included in AMCG’s financial or operational analysis.
C6 To the extent new fee structures are proposed, please identify how the proposed structure differs from the City Council-approved fee structure. (See attached 03 Exhibits to Resolution…for current fee schedule FY23- 24 on this document were adopted.)
R6 – Loyd’s Aviation Question not posed to respondent.
R6 – ACI Jet Question not posed to respondent.
R6 – AMCG As stated in Loyd’s Aviation Additional Information Response (Page 2), “It is Loyd’s Aviation’s understanding that the fees identified in the adopted Comprehensive Fee Schedule are designed to fund the City’s ongoing efforts to support and maintain the airport and are not a source of income for the FBO. Therefore, Loyd’s Aviation’s “negotiated split” mentioned in the proposal, has been envisioned as an 85/15 (City/Loyd’s Aviation) split.
Loyd’s Aviation’s portion is just to cover staff and processing fees.” The City’s adopted Comprehensive Fee Schedule is based upon 4 categories of aircraft (Single-Engine, Twin-Engine, Jet and Helicopter).
See Appendix G.
As stated in ACI Jet’s Additional Information Response (Page 2), ACI Jet proposes a new fee schedule of ramp fees and parking fees, which can all be waived with a minimum fuel purchase based on aircraft type. The fee schedule proposed by ACI Jet includes 10 categories of aircraft (Piston Single, Piston Twin, Helicopter Small, Helicopter Standard, Very Light Jet, Light Jet, Mid-Size Jet, Super Mid Jet, Large Jet and Super Long Range Jet). ACI Jet will remit 20% of the revenue collected from such fees to the City and will keep 80%. See Appendix H.
C7 Ensure the analysis identifies any revenue share splits for airport fees offered by either proposer.
R7 – Loyd’s Aviation Question not posed to respondent.
R7 – ACI Jet Question not posed to respondent.
R7 – AMCG See Response R6 – AMCG.
C8 Include information on government contracts in the analysis.
Specifically, please ensure the DLA contract process is explained and confirm whether any FBO operating at KPRB can obtain such contracts.
Please request copies of the DLA contract from the proposers for this purpose.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 29
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) R8 – Loyd’s Aviation Question: Please confirm if Loyd’s Aviation will provide DLA contract services at PRB to allow for the procurement of aviation fuel, fuel-related supplies, and approved ground services by the Department of Defense and federal civilian agencies.
• Please provide a copy of Loyd’s Aviation DLA contract.
Answer:
• Some terminology and procedures need to be clarified. • The DLA does not sign obligatory fuel “contracts,” they are only pricing agreements. These pricing agreements do not obligate any aircraft to utilize any specific fuel service provider. Every DLA aircraft can utilize any FBO that accepts a government Air Card…which is nearly every FBO.
• As alluded to in the first point, a Pricing Agreement is not required to provide services to DLA aircraft. Most soleprovider FBOs don’t have one. • Neither Loyd’s Aviation nor ACI hold the Pricing Agreement with the DLA. That agreement is between the DLA and Avfuel.
In turn, Avfuel utilizes their service provider (ACI in PRB and Loyd’s Aviation in BFL) to fulfill the agreement.
• If awarded a lease, Loyd’s Aviation would provide fuel services to the DLA starting on day 1. Since we are already an Avfuel dealer, and would continue to be in PRB, the transition would be a seamless non-event for DLA customers.
• Regarding the DLA Agreement, there are 3 items attached. • The Award letter from DLA to Avfuel (see Appendix A). • Fuel Supply Agreement between us and Avfuel (see Appendix B).
• Standard Form 1449 showing the purchase authorization. To comply with my contract with Avfuel, the pricing has been redacted in this document (see Appendix C).
R8 – ACI Jet Question: Please confirm if ACI Jet will provide DLA contract services at PRB to allow for the procurement of aviation fuel, fuel-related supplies, and approved ground services by the Department of Defense and federal civilian agencies.
• Please provide a copy of ACI Jet’s DLA contract.
Answer:
• “Yes. Please see below (award letter) and attached (contract)." See Appendix D – ACI Jet Response.
R8 – AMCG AMCG understands the Defense Logistics Agency (DLA) facilitates the U.S. Government AIR Card® Program that provides the Department of Defense military services and federal civilian agencies a means to procure aviation fuel, fuel-related supplies and approved ground services worldwide at both DLA Energy contract locations and commercial airports.
The program is based on a charge card that can be electronically swiped, Mechanically imprinted or hand scribed onto a commercial delivery ticket The DLA contract is secured directly with the fuel provider, both Loyd’s Aviation (AvFuel) and ACI Jet (Chevron) utilize a fuel provider with a DLA contract. This relationship allows Loyd’s Aviation and ACI Jet to accept the U.S. Government AIR Card®.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 30
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) C9 Ensure the analysis addresses how each proposer proposes to handle aircraft charter operations.
R9 – Loyd’s Aviation Question: Please provide additional information regarding Loyd’s Aviation proposed aircraft charter operations at PRB. Identify aircraft type, where aircraft will be based, and how a customer would obtain aircraft charter services and estimated response times.
Answer: “Loyd’s Aviation has operated charter aircraft in and out of PRB for many years. We will continue to do that. Positioning time to move an aircraft from BFL to PRB is 30 minutes or less. Upon award of a lease, we will actively seek local aircraft to be added to our charter certificate. We have already interviewed local PRB pilot staff to operate the aircraft.”
R9 – ACI Jet Question: Please provide additional information regarding ACI Jet’s proposed aircraft charter operations at PRB. Identify aircraft type, where aircraft will be based, and how a customer would obtain aircraft charter services and estimated response times.
Answer: “Upon completion of a large commercial hangar, ACI is ready and willing to base a Global Express Aircraft at PRB, which will bring additional operational and tax revenue to the city of Paso Robles.
With respect to charter operations, ACI already operates routinely out of PRB and would continue doing so in the same fashion. Customers can contact our charter team 24/7 via email or telephone and request a quote for a trip. Response time varies depending on the time of day of the request and the length of the trip (FAA Duty & Rest Requirements), but can be as short as 1 hour.” See Appendix D – ACI Jet Response.
R9 – AMCG N/A
C10 Ensure the analysis addresses the number and type of aircraft currently maintained by each proposer’s Part 145 repair station.
The analysis should ideally identify the number of both piston and turbine/jet aircraft each repair station maintains on a yearly basis.
R10 – Loyd’s
Aviation
Question: Please provide a synopsis detailing the number and type of aircraft currently maintained by Loyd’s Aviation Part 145 repair station. • Identify the number and type of both piston and turbine/jet aircraft the repair station maintains on an annual basis over the preceding three (3) year period.
Answer:
• “We don’t track information broken down that way. What I can tell you is that we have over 1,580 shop orders in that time period. I can also tell you that our labor is billed into three categories, Piston, Turbine, and Avionics (Avionics includes both turbine and piston). Over the last two months, that split was 40% piston, 34% turbine, and 26% avionics. That’s fairly typical for us as our turbine and piston maintenance are fairly evenly split.”
R10 – ACI Jet Question: Please provide a synopsis detailing the number and type of aircraft currently maintained by ACI Jet Part 145 repair station. • Identify the number and type of both piston and turbine/jet aircraft the repair station maintains on an annual basis over the preceding three (3) year period.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 31
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Answer:
• “ACI Jet’s Maintenance organization as a whole maintained over 4,100 aircraft over the last three (3) years, with those released under 14 CFR Part 145 noted accordingly.” See Appendix D – ACI Jet Response for additional detail.
R10 – AMCG N/A
C11 Ensure the analysis addresses whether either proposer offers price breaks for fuel purchase to routine customers and at what point (gallon or dollar amount) does an aircraft qualify for a fuel price break.
R11 – Loyd’s
Aviation
Question: Will Loyd’s Aviation offer a price discount for fuel purchases by routine customers and at what point (either gallon or dollar amount) would an aircraft operator qualify for a fuel discount rate? Answer: The short answer is yes. Through Avfuel’s contract fuel program, Loyd’s Aviation currently offers discounts starting at the first gallon. That will continue in Paso Robles. Other discounts will be offered for based and volume customers.
R11 – ACI Jet Question: Please verify whether or not ACI Jet would offer a price discount for fuel purchases by routine customers and at what point (either gallon or dollar amount) would an aircraft operator qualify for a fuel discount rate.
Answer: “Yes, as a matter of policy, ACI’s retail Avgas pricing is discounted for all customers and requires no minimum purchase. By comparison, Jet Fuel is sold at ACI Jet’s normal retail margins and then discounted for uplifts in excess of 1,000 gallons. Also extended is an additional $1.22/gal off of truck rates for self-serve fuel. ACI believes this policy along with its investment in self-serve equipment is the best way to support the light GA community. Over the last 10+ years, ACI’s retail price has averaged $1.34 lower per gallon on Avgas and $0.53 per gallon on Jet-A than Loyd’s Aviation. In addition to competitive pricing, ACI offers volume discounts to all clients that exceed the following volumes:
• Any individual uplift in excess of 1,000 gallons
• 25,000 gallons of Avgas annually
• 50,000 gallons of Jet Fuel annually.”
See Appendix D – ACI Jet Response for additional detail.
R11 – AMCG N/A
C12 Please check with sources and try to confirm ACI Jet assertions in public comment that Loyd’s Aviation is “actively engaged in considering the potential sale of the business”.
R12 – Loyd’s
Aviation
Question not posed to respondent.
R12 – ACI Jet See Appendix E – ACI Jet Letter Regarding Loyd’s Aviation for complete letter response.
R12 – AMCG N/A
C13 Please confirm the ownership of ACI Jet and whether there are intentions for Freeman Holdings Group to combine FBOs with ACI Jet as stated in the October 19, 2021 report on ainonline.com
(https://www.ainonline.com/aviation-news/business-aviation/2021-10- 19/million-air-franchisee-acquires-aci-jet-stake).
R13 – Loyd’s
Aviation
Question not posed to respondent.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 32
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) R13 – ACI Jet ACI is majority owed by William Borgsmiller and approximately 30 San Luis Obispo County resident employees, with Mr. Borgsmiller having full voting control of the corporation. This has been the case for ACI’s entire presence in Paso Robles. In 2021, Freeman Holdings Group (“FHG”) took the place of Olivier leclercq who had been a minority shareholder since 2014. This was a simple stock purchase, as has occurred several times in ACI’s history with no change in control, brands, focus, direction, etc.
The relationship with FHG has been highly productive and the quote of “combining of FBOs to provide a huge choice of destinations to our customers” occurred at the time of the transactions. Both ACI and FHG have worked together to market Paso Robles and each others’ mutual locations at conferences and trade shows such as (MRA, NBAA S&D, etc.) which has proved highly valuable to both companies and all locations. The ability to leverage these relationships across such has been invaluable to PRB as an airport.”
See Appendix D – ACI Jet Response.
R13 – AMCG N/A
C14 Each proposer has stated they would utilize existing on airport maintenance staff to fulfill the maintenance obligations of the RFP; can you ask each proposer whether they have or could obtain a letter of agreement or similar with any existing maintenance entities at KPRB? R14 – Loyd’s
Aviation
Question: Please provide additional detail regarding proposed aircraft maintenance services at PRB.
• Detail the number of aircraft maintenance technicians proposed to be utilized;
Answer: We have an agreement with one technician already, and will supply another apprentice through our already-established and operating apprenticeship program. Our plan is to grow the shop to include 5-6 technicians.
• Aircraft maintenance services to be offered at PRB;
Answer: Piston and Turbine airframe and powerplant maintenance. • Identify whether or not the maintenance technicians will be employees of Loyd’s Aviation;
Answer: Yes, all technicians and staff will be employees of Loyd’s Aviation • If maintenance technicians will not be employees of Loyd’s Aviation, please provide information as to how such services will be provided and whether a letter of agreement (or similar instrument) will be utilized with existing maintenance entities based at KPRB or if Loyd’s Aviation intends to utilize a firm(s) based at another airport.
Answer: Not applicable.
R14 – ACI Jet Question: Please provide additional detail regarding proposed aircraft maintenance services at PRB.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 33
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) • Detail the number of aircraft maintenance technicians proposed to be utilized;
• Aircraft maintenance services to be offered at PRB;
• Identify whether or not the maintenance technicians will be employees of ACI Jet;
• If maintenance technicians will not be employees of ACI Jet, please provide information as to how such services will be provided and whether a letter of agreement (or similar instrument) will be utilized with existing maintenance entities based at KPRB or if ACI Jet intends to utilize a firm(s) based at another airport Answer: ACI intends to provide Turbine maintenance support directly through its team of 12 AOG technicians that are available 24/7, with the future potential to base these types of people and equipment in PRB upon completion of ACI’s new hangar facilities. (Additionally, this team can support unscheduled light GA needs of any kind at night and on weekends.)
With respect to Piston Service, ACI plans to subcontract maintenance under a long-term leasehold agreement, as we believe it is in the City’s best interest to see a specialized local maintenance tenant thrive and grow. ACI Jet believes that its role is to help establish, fund, and mentor this venture to ensure its success and will continue to own the responsibility of ensuring piston aircraft maintenance services are available and thriving under any circumstance.
The prompt construction of new hangar facilities will greatly enhance the airport’s ability to provide all of these services across a broad range of aircraft and emerging technologies such as eVTOL and commercial spacecraft.
ACI JET’S PLAN TO FURTHER DEVELOP PISTON MAINTENANCE @
KPRB
It is helpful to understand that ACI has continually subsidized piston Maintenance at a cost in excess of $100,000 per year in PRB, but has been unable to implement a long term plan for success while on successive short term leases without adequate hangar facilities to meet all of the airport’s needs.
In order to be successful, a light GA shop needs to operate with the minimum staffing levels identified below:
• One (1) Manager / A&P w/ I.A.
• Two (2) A&P Technicians (One with 5+years experience, one can be new)
• One (1) Assistant Technician
ACI intends to accomplish the following steps to ensure that demand is properly met by the team of people most likely to succeed as the service provider.
• Surveying aircraft owners in PRB to determine their level of satisfaction with Mx Services currently provided on the field.
Attachment 1
QUESTION COMPILATION AND RESPONSE
FBO Proposal Review 34
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) • Identifying gaps in service provided vs service desired (both quality & quantity).
• Developing the team identified above in a way that fills those gaps.
After identifying the existing top service providers, ACI would develop a path to bring existing providers together to serve in the more experienced roles identified while pairing them with newer entrants to the field (e.g. Cuesta AMT Program Graduates) to ensure that the airport is developing the next generation of providers as well.
ACI sees itself functioning as an investor, partner, contributor, and advisor, to help this new business grow. (i.e. ACI currently owns about $25,000 worth of equipment that it is allowing Air Jav to use for its maintenance operation.)
ACI believes that starting with PRB based technicians and firms that have existing relationships is best. When paired with our new facilities, ACI will be able to best leverage these strengths, to increase the airport’s overall capacity to provide maintenance services across a broad range of aircraft and even emerging technologies such as eVTOL and commercial spacecraft.
See Appendix D – ACI Jet Response.
R14 – AMCG N/A
Attachment 1
APPENDIX A
FBO Proposal Review 35
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) A. Loyd’s Aviation Award Letter from DLA to Avfuel
Attachment 1
APPENDIX B
FBO Proposal Review 36
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) B. Loyd’s Aviation Fuel Supply Agreement
Attachment 1
APPENDIX B
FBO Proposal Review 37
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX C
FBO Proposal Review 38
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) C. Loyd’s Aviation Standard Form 1449 Showing Purchase Authorization Loyd’s Aviation: “Standard Form 1449 showing the purchase authorization. To comply with my contract with Avfuel, the pricing has been redacted in this document.” Attachment 1
APPENDIX C
FBO Proposal Review 39
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX C
FBO Proposal Review 40
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX C
FBO Proposal Review 41
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX C
FBO Proposal Review 42
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX C
FBO Proposal Review 43
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX C
FBO Proposal Review 44
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX C
FBO Proposal Review 45
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX C
FBO Proposal Review 46
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 47
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) D. ACI Jet Response
Attachment 1
APPENDIX D
FBO Proposal Review 48
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 49
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 50
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 51
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 52
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 53
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 54
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 55
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 56
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 57
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 58
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 59
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX D
FBO Proposal Review 60
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX E
FBO Proposal Review 61
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) E. ACI Jet Letter Regarding Loyd’s Aviation
Attachment 1
APPENDIX F
FBO Proposal Review 62
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) F. ACI Jet Response to Ad Hoc Committee Q&A
Attachment 1
APPENDIX F
FBO Proposal Review 63
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX F
FBO Proposal Review 64
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX F
FBO Proposal Review 65
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX F
FBO Proposal Review 66
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX F
FBO Proposal Review 67
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX F
FBO Proposal Review 68
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) Attachment 1
APPENDIX G
FBO Proposal Review 69
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) G. City Adopted Comprehensive Fee Schedule
Attachment 1
APPENDIX H
FBO Proposal Review 70
City of El Paso de Robles, Paso Robles Municipal Airport (05/31/2024) H. ACI Jet Fee Schedule
Attachment 1
Council Agenda Report
From: Mark Scandalis, Airport Manager
Subject: Municipal Airport Full Service Fixed Based Operator (FBO) Request for Proposals – Direction on Future Negotiations
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: December 19, 2023
Facts
1. A fixed based operator is a commercial business granted the right by the airport sponsor to operate on an airport and provide aeronautical services such as fueling, hangaring, tie-down and parking, aircraft rental, aircraft maintenance, flight instruction, and other related services.
2. Municipally-owned airports with moderate to high traffic volume, such as the Paso Robles Airport (KPRB), typically utilize a private FBO company to provide these services to general aviation customers.
3. Since the early 1970’s, KPRB has contracted for provision of Full Service FBO services to the flying public. Since that time, several companies have operated the Full Service FBO concession at KPRB, including Golden Carriage Air, Oasis, The Executive Air Center, Aero Service, North American Jet Charter Inc., and most recently ACI Jet.
4. After North American Jet Charter Inc. unexpectedly closed in 2010, ACI Jet stepped in on an emergency basis to provide FBO services. In 2011, a contract with ACI Jet was signed for a total contractual term of 10 years. Upon expiration of the 10-year term the City administratively extended the contract four times in short term or one-year increments with the contract ultimately expiring on October 31, 2023. Currently the contract is being held over on a month-to-month basis and will expire upon execution of a new Full Service FBO contract.
5. Prior to and in preparation for the expiration of the Full Service FBO contract, a subcommittee of the Airport Commission was formed to discuss the services and important considerations in selecting a provider. Airport Commissioners Ben Andros, Marc Dart, and Chairman Eric Cook sat on the subcommittee. Subcommittee conclusions were:
a. The City should retain local control of the Airport; b. The FBO provider should have a strong relationship with the maintenance mechanic, preferably as an employee of the FBO;
c. If the FBO Service provider commits to no capital investment in the Airport, a short-term contract (five years) is appropriate;
d. If the FBO Service provider commits to significant capital investment in the Airport, a longterm contract commensurate with the level of investment is appropriate.
6. Given the criticality of FBO services to KPRB, the City contracted with Aviation Management Consulting Group to assist in drafting the request for proposals document. Draft versions were discussed with the Airport Commission subcommittee and City staff prior to publication.
Attachment 2
7. On April 14, 2023, the RFP document was published online and through normal City channels. The document was circulated until the June 29, 2023 submission deadline. On May 8, 2023, a site visit for potential proposers was held. Proposers had an opportunity to submit clarifying questions until May 18, 2023. Two addendums to the RFP were issued in response to written questions from proposers and issued to all those firms that had indicated an interest in submitting a proposal.
8. Included in the RFP document are required parameters and negotiable offerings. Minimum products, services, and facilities to be provided by the successful FBO were detailed on page 3 of the RFP and include the following:
a. Retail aircraft fueling services and self-service fueling as well as an FBO receptive to exploring alternative fuel options such as sustainable aviation fuel (SAF), unleaded aviation fuel, electric, hydrogen; and upgrading the current self-service system such as the addition of an electric hose reel for self-serve fueling and loyalty programs for based aircraft;
b. Aircraft ground handling services (including parking guidance, towing, etc.); c. Crew and passenger services (including baggage handling, ground transportation arrangements, etc.);
d. Operation of the Unicom radio, monitoring the CTAF and issuing necessary public information involving airport operations and status;
e. Tie-down and apron parking rental management;
f. Crew and passenger amenities and facilities;
g. Emergency service to disabled general aviation aircraft (i.e., towing/transporting disabled aircraft);
h. Sale of miscellaneous retail pilot supplies;
i. Maintenance for both piston and jet aircraft; and
j. Aircraft charter services.
9. Negotiable real estate offerings were detailed on page 2 of the RFP and include the following:
a. Existing facilities owned by the City:
i. The Executive Air Center, a purpose built FBO building at 4990 Wing Way which includes 10,000 SF Hangar and 8,600 SF of office space; ii. 80,400 SF dedicated FBO ramp located in front of the Executive Air Center; iii. Dedicated portions of the Airport Terminal building including a 546 SF office, 1,780 SF restaurant, and City-managed but FBO maintained (janitorial) 745 SF public access, restrooms, and 1,333 SF terminal lobby area; iv. City owned aviation fuel storage to be maintained and operated by the FBO including:
1. 12,000-gallon AvGas storage tank
2. 20,000-gallon Jet A storage tank
3. QT- Pod self-service system
b. Development area:
i. 3.2 Acre (165,794 SF) parcel adjacent to the Airport Terminal along taxiway Delta was identified for aviation development.
10. The anticipated lease term was detailed on pages 3 and 4 of the RFP. If capital investment was not provided by the proposer the anticipated term was 5 years. If capital investment was provided, the term was to be negotiated with the City with a maximum available term being 40 years depending on the level of approved capital investment. Consistent with existing City and FAA best practices the improvements developed by the proposer shall revert to the City upon expiration of the lease term.
11. The City received two proposals for FBO Services --Loyd’s Aviation and ACI Jet. Following the RFP submission deadline an evaluation review committee was formed to independently evaluate the Attachment 2
proposal based on standard criteria identified in section 4.12 and 4.13 of the RFP. The evaluation committee was made up of nine members including Eric Cook, Chair of the Airport Commission; Ben Andros, Airport Commissioner; Kendal Pearson, KPRB Flight School Owner/Operator; James Tully, Battalion Chief, Paso Robles CALFIRE Air Attack Base; Michael Byrne, Assistant Airport Manager, San Mateo County; Paul Sloan, Economic Development Manager; Chris Huot, Assistant City Manager; Freda Berman, Public Works Director and Mark Scandalis, Airport Manager. The proposal review committee preferred Loyd’s Aviation’s proposal by a count of 5 to 4 based on individual scores of the review committee members. The average score for Loyd's Aviation was 91.1 points and the average score for ACI Jet was 86.8 points out of a possible 110 points.
12. Given that the proposers were rated so closely, both firms were invited for an in-person presentation and interview. The interview committee was comprised of seven members including Eric Cook, Chair, Airport Commission; Ben Andros, Airport Commissioner; Kendall Pearson, KPRB Flight School Owner/Operator; Courtney Johnson, Director of Airports, San Luis Obispo Country Regional Airport; Brett Godown, Airport Manager, Salinas Municipal Airport; Jim Saunders, community member and Airport developer and Mark Scandalis, Airport Manager. After the interview process, the interview committee preferred Loyd’s Aviation in a 4-3 vote. Preference for Loyd’s was given because of the positive impression of their customer service, culture fit with Paso Robles, attentiveness to general aviation operations, and consistency with the offerings detailed in the RFP.
13. The interview committee recommended negotiating with both proposers in order to seek the best overall arrangement for the City, acknowledging a preference for Loyd’s Aviation.
Options
1. Authorize staff to negotiate with both proposers(Loyd’s Aviation and ACI Jet) in order to seek the best overall arrangement for the City; or
2. Negotiate exclusively with Loyd’s Aviation to seek the best overall arrangement for the City; or
3. Negotiate exclusively with ACI Jet to seek the best overall arrangement for the City; or
4. Reject all proposals and republish the Request for Proposals for FBO Services; or
5. Direct staff to conduct a feasibility study to operate the FBO in-house; or
6. Provide alternative direction to staff; or
7. Retain the existing month-to-month lease.
Analysis and Conclusions
Of the two proposals received for the full service FBO contract, City staff believe both have advantages and disadvantages. Ultimately, Loyd’s Aviation and ACI Jet put forth development concepts that if realized, would provide a significant increase in the level of service to the flying public and capital investment in the Airport for the betterment of the Airport.
City staff reviewed confidential financial statements from both FBO proposals, including three-year profit/loss statements, statements of financial capacity, and proof of insurance. Both proposers were deemed capable of providing the required services.
Highlights of each proposal are as follows:
1) Loyd’s Aviation proposes:
a) Leasing the existing facility offerings detailed in the RFP; b) An expansion of the Airport Terminal building to the south including a two-story executive FBO building, a customer service desk, a flight planning area, a pilots lounge, a passenger lounge, and three additional restrooms;
Attachment 2
c) On-site car rental services.
d) A phased development (two to three hangars at a time) of 19 additional small to mid-size hangars on the 3.2 acre development area;
e) An initial 5-year term with an option to extend long term upon completion of the Airport Terminal expansion;
f) A negotiated split on aircraft parking fees with rates set by the City Council per the adopted comprehensive fee schedule;
g) To address the aircraft maintenance obligations of the RFP, Loyd’s was open to supporting local businesses however possible, including a contractual relationship with the existing onsite maintenance shops or opening its own maintenance shop should the need arise. During the interview process Loyd’s indicated their maintenance activity in Bakersfield is ~40% light aircraft and that they are a Piper and Cessna authorized repair station. 2) ACI Jet proposes:
a) Leasing the existing facility offerings detailed in the RFP; b) An expansion of the Airport Terminal to the south including a two-story executive FBO building, customer service desk, a flight planning area, a pilot lounge, a passenger lounge, and the remodeling of the existing restroom facility rather than the addition of new restrooms in the Airport Terminal expansion;
c) One 18,000 SF corporate jet hangar and a development concept for the 3.2 acre offered parcel.
ACI Jet proposed a 40-year term on all areas except the 3.2-acre parcel of which they proposed a 10-year term with a 30-year first right of refusal on the parcel if they did not develop the area within the initial 10-year term.
d) Included as part of, and contingent on, the ACI Jet proposal was the long-term lease of an additional, approximately 250,000 square feet (“SF”) of ramp area not identified by the City to be leased by the prospective FBO. This additional ramp area fronts the Airport Terminal and includes all premium ramp space at the Airport: the Terminal Ramp, Transient Ramp, the Heliport, and the Terminal Overflow Ramp.
i) In question #1 of addendum #2 ACI Jet asked whether these areas were offered for lease to which the City responded “No, all the areas in the attached photo are not expressly part of the facilities to be leased by the successful proposer …” Despite confirmation by the City that the additional areas were not offered, ACI Jet retained these areas in their proposal.
Furthermore, on page 23 of the ACI Jet proposal it states “development is contingent upon our ability to lease the following additional areas.” ACI Jet offered a 40-year term on this additional ramp space. For the first 10 years of the term, rent would be set at $0.12/SF/year with an 80% ACI/20% City split on the parking fees generated on the ramp area of which rates are set by ACI Jet. Following the initial 10-year term, the City would receive Fair Market Value for the ramp space and no longer receive a revenue share for parking fees on the leased areas.
For the entire term, the City would remain responsible for the maintenance and upkeep of the parking areas leased by ACI Jet.
ii) During the interview process ACI Jet confirmed they would not provide capital investment in the Airport unless they were able to lease the additional ramp space. e) To address the aircraft maintenance obligations of the RFP, ACI Jet proposed a subcontract with a local maintenance provider for general aviation maintenance with support for turbine and Jet aircraft out of their repair station in San Luis Obispo.
Future Negotiation:
Attachment 2
Per the provisions of the RFP the City retains the right to negotiate with one or more proposers and the right to terminate negotiations at any time without liability before awarding the agreement. Following discussion between interview committee members it was agreed if the City were to negotiate with either one or both proposers, the following negotiated points should be considered:
1) Loyd’s Aviation:
a) Seek an improved proposal for the Airport Terminal expansion design to more closely match the existing building;
b) Focus on FBO operated aircraft maintenance servicesrather than a subcontract arrangement; and c) Development of the 19 additional hangars en masse rather than phased. 2) ACI Jet:
a) Seek a reduction in the amount of leased space and exclusion of first right of refusal language to align with the offerings of the RFP;
b) Focus on FBO operated aircraft maintenance services rather than a subcontract arrangement; c) Seek improved restroom access in the Airport Terminal expansion design; d) Retain the ability for City Council to set rates and fees for aeronautical charges; and e) Detail customer service level guarantees.
Fiscal Impact
Currently the City receives $179,433 per year in lease revenue from the existing full service FBO contract.
Upon review of the proposer’s financial plans, both proposals offered roughly $150,000 per year in lease revenue to the City for the areas offered in the RFP. Since all terms are negotiable the City is unable to determine the actual financial impact until negotiations are completed but it is expected the City would receive lease revenue in line with fair market values for property at the Airport.
CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation
While staff does not have a specific recommendation, should the City Council authorize staff to negotiate with one or both of the proposers, staff would recommend the City Council direct staff to negotiate on the points above under “Future Negotiation,” in addition to any other considerations to achieve the most favorable overall arrangement for the City.
Attachments
1. Request for Proposals, including addendums 1 and 2.
Attachment 2
April 14, 2023
City of Paso Robles
Municipal Airport Terminal
4912 Wing Way
Paso Robles, California 93446
805.237.3877
REQUEST FOR PROPOSALS
Fixed Base Operation
Paso Robles Municipal Airport
Release Date: April 14, 2023
Proposer’s Site Visit Airport Lobby: May 8, 2023, 10:00 a.m. Pacific Standard Time Deadline for Questions: May 18, 2023, before 5:00 p.m. Pacific Standard Time Proposal Due Date: June 29, 2023, before 5:00 p.m. Pacific Standard Time Attachment 2
TABLE OF CONTENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 1 City of Paso Robles, California (04/14/2023)
1. NOTICE OF REQUEST FOR PROPOSALS 1
1.1. Purpose 1
1.2. Requirements 1
1.3. Expected Timeline 1
1.4. Delivery of Proposals 1
2. OVERVIEW OF THE OPPORTUNITY 2
2.1. Introduction 2
2.2. Description of the Airport/FBO Property and Facilities 2
2.3. Minimum FBO Products, Services and Facilities 3
2.4. Minimum Hours of Operation 3
2.5. Description of the FBO Vehicles and Equipment 3
2.6. Anticipated Lease Term 4
2.7. Anticipated Development 4
2.8. Anticipated Rents and Fees 4
2.9. Anticipated Insurance Requirements 4
3. BACKGROUND INFORMATION 5
3.1. Airport Sponsor 5
3.2. Airport Geographic Locations 5
3.3. Airport Profile and Infrastructure 6
3.4. Aircraft Operations 7
3.5. Based Aircraft 7
3.6. Fuel Volumes 7
3.7. Commercial Operators 9
4. PROPOSER INSTRUCTIONS 10
4.1. Introduction 10
4.2. Investigation of Conditions and Circumstances 10
4.3. Preparation of Proposals 10
4.4. Proposer Request for Receiving Addendums 11
4.5. Questions 11
4.6. Anticipated Schedule 11
4.7. Delivery of Proposals 11
4.8. Withdrawal of Proposal 12
4.9. Prohibition Against Lobbying 12
4.10. Contact with the City and Others 12
4.11. Discrimination 13
4.12. Disqualification of Proposal and/or Rejection of Proposal 13
4.13. Evaluation Criteria 14
4.14. Evaluation Committee 14
4.15. Interviews 14
4.16. Additional or Supplemental Information 14
4.17. Selection and Negotiation 14
Attachment 2
TABLE OF CONTENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 2 City of Paso Robles, California (04/14/2023)
4.18. Award of Lease 15
4.19. Failure to Execute Agreement 15
4.20. Failure to Meet and/or Perform Related Obligations 15
5. PROPOSAL CONTENT 16
5.1. Cover Letter 16
5.2. Executive Summary 16
5.3. Qualifications and Experience 16
5.4. Management Plan 17
5.5. Operational Plan 17
5.6. Marketing Plan 17
5.7. Financial Plan 18
5.8. Development Plan 18
5.9. Additional Information 18
6. ATTACHMENTS 19
Attachment 1 – FBO Property 19
Attachment 2 – Executive Air Center, Aircraft Maintenance/Storage Hangar 20 Attachment 3 – FBO Ramp 22
Attachment 4 – Terminal Based FBO Facilities 23
Attachment 5 – Aviation Fuel Storage and Self-Service Facility 24 Attachment 6 – Future FBO Development Area 25
Attachment 7 – North GA Ramp 26
Attachment 8 – Terminal Ramp and Transient Ramp 27
Attachment 9 – Heliport 28
Attachment 10 – Terminal Overflow Ramp and Flight School Ramp 29 Attachment 11 – South GA Ramp 30
Attachment 12 – South Ramp - Preferred Large Aircraft Parking 31 Attachment 13 – Airport Operating Permit 32
Attachment 14 – Airport Layout Plan 33
Attachment 2
NOTICE OF REQUEST FOR PROPOSALS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 1 City of Paso Robles, California (04/14/2023)
1. NOTICE OF REQUEST FOR PROPOSALS
1.1. Purpose
The City of Paso Robles (City) is requesting proposals from qualified and experienced entities (Proposer) interested in leasing land and improvements (Subject Property) at the Paso Robles Municipal Airport (Airport) in Paso Robles, California for engaging in commercial aeronautical activities. More specifically, the City is seeking interest from parties interested in managing, operating, and marketing the fixed base operation (FBO) products, services, and facilities at the Airport.
1.2. Requirements
The ideal Proposer will have substantial qualifications and experience related specifically to the aeronautical activities proposed including the submittal of a detailed management, operational, marketing, and financial plan to support the activities. The RFP will be available electronically, at no cost, at www.ciplist.com. Use the map at www.ciplist.com to navigate to “California”, then select “Browse Cities” from San Luis Obispo City in the California list of counties. To download the RFP, the user must register for a free account on the site. It is the responsibility of each individual or firm to download and print the entire RFP for review and to verify the completeness of the RFP before submitting. Any Addenda will be posted at www.ciplist.com.
1.3. Expected Timeline
The anticipated schedule for this RFP process (which is subject to change) follows:
RFP Schedule
Milestone Date
Issue date of RFP 04/14/2023
Proposers’ Request for Receiving Addendums 04/27/2023
Proposers’ Site Visit Airport Lobby 10:00 AM 05/08/2023 Proposers’ Question Submission Deadline 05/18/2023
City’s Response Deadline for Answering Questions 05/26/2023 Proposal Submission Deadline 06/29/2023
Interviews (if necessary) By 07/13/2023
Successful Respondent Decision By 07/27/2023
Lease/Management Agreement Start Date 10/31/2023
1.4. Delivery of Proposals
One digital copy of the proposal and any additional supporting information must be submitted electronically (in a PDF format) to Mark Scandalis, Airport Manager, via email to [email protected] prior to 5:00 p.m. Pacific on June 29, 2023 (Proposal Submission Deadline) with a subject line stating “Proposal – FBO at Paso Robles Municipal Airport.” Email submissions must be confirmed by returned email. Facsimiles will not be accepted.
One hard copy of the proposal must also be delivered to Mark Scandalis prior to 5:00 p.m. Pacific on June 29, 2023, at the Paso Robles Municipal Airport Terminal, 4912 Wing Way, Paso Robles, CA 93446.
Additional details pertaining to the delivery of proposals are outlined in Section 4.6 of this RFP.
Attachment 2
OVERVIEW OF THE OPPORTUNITY
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 2 City of Paso Robles, California (04/14/2023)
2. OVERVIEW OF THE OPPORTUNITY
2.1. Introduction
The City is requesting proposals from qualified and experienced entities interested in leasing the Subject Property at the Airport for the provision of FBO products, services, and facilities, as detailed herein.
2.2. Description of the Airport/FBO Property and Facilities The FBO Property, located on the western side of the Airport (See Attachment 1), consists of the following:
(Please note: Parts of the Executive Air Center and the dedicated portions of the Terminal have preexisting subtenants. The Proposal should indicate whether and, if so how, the current subtenants would be accommodated, expanded, or transitioned.)
Executive Air Center Aircraft Storage Hangar
10,000 SF – FBO Hangar
8,600 SF – FBO Attached Offices (see Attachment 2)
Dedicated FBO Ramp
80,400 SF – FBO Ramp (see Attachment 3)
Dedicated Portions of Terminal (5-year renewable lease) 546 SF – FBO Office
1,780 SF – FBO, Restaurant
745 SF – FBO Maintained Public Access and Restrooms
1,333 SF – Terminal Lobby, City Managed Area (see Attachment 4) Aviation Fuel Storage (FBO Maintained and Operated)
12,000 Gallon – Aboveground, Double-Walled Avgas Tank 20,000 Gallon – Aboveground, Double-Walled Jet A Tank QT-Pod Self-Service System (see Attachment 5)
Future FBO Development Area
165,794 SF (see Attachment 6)
Aircraft Parking and Storage
Parking is dependent on weight bearing capacity. The FBO will be responsible for collecting all applicable overweight waivers and remitting related fees to the City.
Attachment 2
OVERVIEW OF THE OPPORTUNITY
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 3 City of Paso Robles, California (04/14/2023)
22 Aircraft Tiedowns, North GA Ramp (See Attachment 7) 15 Aircraft Tiedowns, Transient Ramp (See Attachment 8) 6 Helicopter Parking Spots (See Attachment 9)
11 Aircraft Tiedowns, or 2 Large Aircraft, Heavy Weight Bearing Capacity Parking Positions, Terminal Overflow Ramp (See Attachment 10)
6 Aircraft Tiedowns, South GA Ramp Extension (See Attachment 10) 16 Aircraft Tiedowns, South GA Ramp (See Attachment 11) 10 Aircraft Tiedowns, South Ramp (See Attachment 12)
2.3. Minimum FBO Products, Services and Facilities
The following are the minimum FBO products, services, and facilities required to be provided by the successful respondent at the Airport.
Retail aircraft fueling services (100LL and Jet A) and self-service fueling (100LL); receptive to exploring alternative fuel options such as sustainable aviation fuel (SAF), unleaded aviation fuel, electric, and hydrogen; and upgrading of current self-serve system such as addition of an electric hose reel; loyalty programs for based aircraft;
Aircraft ground handling services (including parking guidance, towing, etc.); Crew and passenger services (including baggage handling, ground transportation arrangements, etc.); Operation of the Unicom radio, monitor the CTAF and issue necessary public information involving airport operations and status (NOTAMS);
Tie-down and apron parking rental management;
Crew and passenger amenities and facilities;
Emergency service to disabled general aviation aircraft (i.e., towing/transporting disabled aircraft); Sale of miscellaneous retail pilot supplies;
Aircraft maintenance, piston and jet (may be provided through a subcontractor); and Aircraft charter services (may be provided through a subcontractor).
2.4. Minimum Hours of Operation
Following are the minimum hours of operation for the provision of FBO products, services, and facilities:
Fueling, Ground Handling, and Crew/Passenger Services
10 hours a day, 7 days a week
Holidays and afterhours – on call with one hour response time Aircraft Maintenance Services
Eight hours a day for five days a week
Holidays and afterhours – on call with two-hour response time
2.5. Description of the FBO Vehicles and Equipment
All of the current FBO vehicles and equipment are owned by the current FBO, ACI Jet. These may or may not be available for purchase by the successful Proposer. Any such arrangements shall be between ACI Jet and the successful Proposer.
2.6. Anticipated Lease Term
Lease term will be commensurate with the capital investment made by the Proposer on the Subject Property or at the Airport.
• If capital investment is not provided by the Proposer, the anticipated term is 5 years.
Attachment 2
OVERVIEW OF THE OPPORTUNITY
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 4 City of Paso Robles, California (04/14/2023)
• If capital investment is provided by the Proposer, term will be negotiated with the City. The maximum term available is 40 years, depending on the level of approved capital investment by the Proposer to provide opportunity for amortization of the proposed capital investment.
Consistent with existing City practices at the Airport and FAA best practices, the improvements developed by the Proposer shall revert to the City upon expiration of the lease term.
2.7. Anticipated Development
If the Proposer intends to make any capital improvements to the Subject Property and/or at the Airport, a Development Concept plan must be included in the proposal. The Development Concept plan shall clearly convey the desired property and may include renderings and/or layout plans. All proposed improvements will be subject to necessary review and approval by the Federal Aviation Administration (FAA), including but not limited to 14 CFR Part 77 - Safe, Efficient Use, and Preservation of the Navigable Airspace.
2.8. Anticipated Rents and Fees
Rents and fees shall be proposed on either a “square foot per year basis” (psf/yr), “percentage of revenue share” (%), or “per gallon” for the following as appropriate and noted below:
Executive Air Center Offices (FBO Dedicated) – psf/yr Executive Air Center Aircraft Storage Hangar (FBO Dedicated) – psf/yr Dedicated Portions of the Airport Terminal (FBO Dedicated) – psf/yr Aviation Fuel Storage and Self-Service Facility (FBO Dedicated) – cents per gallon Fuel Flowage Fee – a minimum of $0.10 per gallon for 100LL and $0.12 per gallon for Jet A, or the most recently adopted fee schedule.
A rent and fee structure shall be proposed under one, or a combination of, the following scenarios:
● “Per square foot per year basis” (psf/yr) for exclusive use areas (hangars, office, shop, etc.) ● Fee structure for preferential use or managed areas (e.g., apron) The City expects the future lessee will be responsible for all maintenance and repair, insurance, utilities, and taxes associated with the use and occupancy of exclusive use areas under a triple net lease arrangement. The Proposal shall clearly convey the proposed lease arrangement (e.g., modified gross, gross, etc.) for all preferential use or managed areas, including identifying the percentage of revenue retained by the City.
The City expects rent for exclusive use areas will be adjusted on a periodic basis (market adjustment every five years with Consumer Price Index adjustments annually in intervening years) throughout the term of the agreement (if longer than five years). Additionally, the City expects fees for preferential use or managed areas will be adjusted on a periodic basis to reflect appropriate market conditions.
2.9. Rules and Regulations
Proposals are expected to comply with all Airport Rules and Regulations, the Airport’s Minimum Standards, Federal, State, or local, rules, regulations, laws, ordinances, statues, or orders as they relate to the Airport or activities thereon, including compliance with FAA, TSA, and Airport security standards, grant assurances, and plans.
2.10. Anticipated Insurance Requirements
A letter of commitment or certificate of insurance (COI) from an acceptable (A.M. Best rating of A VIII [A:8]) insurance company setting forth the following types and amounts of insurance coverage, at a minimum, will be required at the time of commencement of the Agreement term: (The City must have the COI and all endorsements before the lease commences.)
Attachment 2
OVERVIEW OF THE OPPORTUNITY
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 5 City of Paso Robles, California (04/14/2023)
General Liability and Completed Products – $5,000,000 Airport Premises Liability – $5,000,000
Workers Compensation – Statutory Limits
Vehicle Liability – $1,000,000
Pollution Liability – $1,000,000
Hangar Keepers – $5,000,000
Property Insurance – Replacement Value Of Owned Or Leasehold Premises. Chemical Liability – Statutory
Non-Owned Aircraft Liability – As Determined By The City. Environmental – $1,000,000
Aircraft Liability – $10,000,000
The City shall be named as Additional Insured, requires primary, non-contributing and waiver of subrogation coverage, and must have an indemnification agreement clause. The City reserves the right to request additional insurance coverages and amounts based on the proposed FBO products, services, and facilities.
Attachment 2
BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 6 City of Paso Robles, California (04/14/2023)
3. BACKGROUND INFORMATION
3.1. Airport Sponsor
The Airport is owned and operated by the City of Paso Robles, California and governed by the City of Paso Robles City Council.
3.2. Airport Geographic Locations
Figure 1 – Airport Geographic Locations
Attachment 2
BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 7 City of Paso Robles, California (04/14/2023)
3.3. Airport Profile and Infrastructure
Table 1 – Airport Profile
Item Information
Airport Name Paso Robles Municipal Airport
FAA Airport Identifier PRB
City and State Paso Robles, California
Distance/Direction from CBD 4 miles Northeast of the Central Business District Airport Sponsor (Type) City of Paso Robles (City)
Airport Governing Body City of Paso Robles City Council Type of Airport Governing Body ☒Elected ☐Appointed
Airport Operator (Type) City of Paso Robles (City)
Service Level (NPIAS) ☐General Aviation Reliever ☒General Aviation Airport Role (NPIAS) ☐Basic ☒Local ☐Regional ☐National
Airport Reference Code (ARC) AAC: ☐A ☒B ☐C ☐D ☐E ADG: ☐I ☒II ☐III ☐IV ☐V RVR: ☐VIS ☐5000 ☐4000 ☐2400 ☐1800 ☐1200 ☒N/A
Market Segments Served Industry
☐Air Carrier ☒Military ☒General Aviation
General Aviation
☒Personal ☒Business ☐Commercial ☒Government
Air Traffic Control Tower ☐FAA ☐Contract ☒None
Acreage 1,300 acres
Table 2 – Airport Infrastructure
Airport Infrastructure Details
Runway 01/19
Length/Width 6,008’ x 150’
Weight Bearing Capacity S-60, D-106, ST-150
Runway Pavement/Condition Asphalt/Good
Taxiways (WBC and Width) Fair/50’
Precision Approaches None
Non-Precision Approaches 19: RNAV (GPS), VOR, VOR-B
Other Navigation Aids 19: 4-light PAPI on left (3.00 degrees glide path) Lighting 01/19: HIRL , 19: PAPI
Runway 13/31
Length/Width 4701’ x 100’
Weight Bearing Capacity S-30, D-50, ST-90
Runway Pavement/Condition Asphalt/Good
Taxiways (WBC and Width) Fair/50’
Precision Approaches None
Non-Precision Approaches 31: RNAV (GPS)
Other Navigation Aids 31: 4-light PAPI on left (3.00 degrees glide path) Lighting 13/31: MIRL, 31: PAPI
Heliport
Helipad H1 100 x 100 ft.
Surface Asphalt in Excellent Condition
Lighting Perimeter
Attachment 2
BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 8 City of Paso Robles, California (04/14/2023)
3.4. Aircraft Operations
Airport does not have a tower but based on ADSB tracking, the City estimates 40,000 - 50,000 operations per year.
3.5. Based Aircraft
Figure 2 illustrates the number of based aircraft at the Airport in 2010 and 2020, as reported by the City and Century West.
Figure 2 – General Aviation Based Aircraft
As shown in Table 3, 193 aircraft are currently based at the Airport.
Table 3 – General Aviation Based Aircraft
General Aviation Based Aircraft
Year Singleengine
MultiengineSingle
Turbo
Multi
Turbo Jet Helicopter
Glider Total
2023 168 11 3 2 1 6 2 193
3.6. Fuel Volumes
Figure 3 and Table 4 depict the general aviation fuel volumes (by type – jet fuel and avgas) at the Airport from Fiscal Year1 (FY) 2012 to FY 2023, as reported by the current FBO services provider. 1 The City fiscal year begins July 1st and ends June 30th.
Attachment 2
BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 9 City of Paso Robles, California (04/14/2023)
Figure 3 – General Aviation Fuel Volumes
Table 4 – General Aviation Fuel Volumes
PASO ROBLES AIRPORT Calendar Year Fuel Sales (2012 –2023) Year AV Gas Jet A Total Sales
2012 138,795 307,381 446,176
2013 174,738 457,841 632,579
2014 184,159 283,556 467,715
2015 160,932 494,625 655,557
2016 188,680 643,516 832,196
2017 143,866 482,909 626,775
2018 130,437 478,070 608,507
2019 136,343 402,662 539,005
2020 139,556 556,181 695,737
2021 72,769 226,939 299,708
2022 146,411 523,255 669,666
2023 ytd 9,571 129,158 138,729
Average 146,971 441,540 588,511
Attachment 2
BACKGROUND INFORMATION
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 10 City of Paso Robles, California (04/14/2023)
3.7. Commercial Operators
ACI Jet is the current provider of FBO products, services, and facilities, including fueling (jet and avgas), aircraft ground handling services, aircraft parking (hangar and tiedown), and aircraft maintenance. The ACI Jet agreement expires on October 31, 2023.
Table 5 identifies additional providers of commercial and non-commercial aeronautical activities.
Table 5 – Providers of Commercial and Non-Commercial Aeronautical Activities ACI Jet FBO www.ACIJET.com
Air Jav Aviation Aircraft Maintenance www.airjav.com/
Air Methods Air Ambulance www.ata-sd.com
Air Paso Flight Services Flight Instruction, Aircraft
Rental, Sight Seeing
www.airpaso.com/
Airport Rental & Leasing Lilly Hangars 805-238-4242
Antique Aero Vintage Aircraft Mechanic 805-239-0749
Avlite Corporation Aircraft lighting parts www.aviliteaviation.com CDF Air Attack Base Cal Fire 805-238-1878
CHP Air Operations CHP station www.chp.ca.gov
Cooks Coastal Enterprises Pilot Examiner/flight
simulator
805-459-8876
Del Rio Aviation Helicopter services www.delrioaviation.com Estrella Warbirds Museum Museum www.ewarbirds.com
FAA-Airways Facility Sector FAA tech ops 405-666-1073
Helicomm Avionics Shop 805-674-1729
Nunno Corporation Hangars/metal buildings www.nunnosteel.com Sinton Helicopters Helicopter Services www.sintonhelicopters.com
3.8. Spaceport
The City is currently pursuing an FAA Part 420 spaceport license in order to launch small to midsized fixed wing spacecraft horizontally. These spacecrafts will have the ability to reach low earth orbit utilizing existing Airfield infrastructure. The City has partnered with California Polytechnic State University, San Luis Obispo, to draft technical documents needed to apply for the license. If successful, the license is expected to be granted within the next 5 years.
Attachment 2
PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 11 City of Paso Robles, California (04/14/2023)
4. PROPOSER INSTRUCTIONS
4.1. Introduction
Proposer is responsible for undertaking such investigation as necessary to formulate the basis of its proposal and determine Proposer’s ability to comply with this RFP.
4.2. Investigation of Conditions and Circumstances
The submission of a proposal shall be considered conclusive evidence that the Proposer: (i) is thoroughly familiar with all terms, conditions, and provisions set forth in the RFP and all related materials, (ii) is fully qualified, experienced, and competent to successfully occupy and use the Subject Property and engage in the proposed activities at the Airport and completely understands, and will fully comply with all the requirements associated with doing so, (iii) has thoroughly, investigated all aspects of the opportunity and all related conditions or circumstances and has not relied on any information or other material conveyed in this RFP or otherwise provided by the City, and (iv) fully understands the conditions and/or circumstances that exist in the aviation industry, the community, and in the marketplace at and around the Airport.
The final agreement between the future Lessee/Operator and the City will incorporate the successful Proposer’s proposal submitted in response to this RFP and all related materials including all attachments, exhibits, etc.
The Lessee will be leasing the improvements in an “as is” condition without representations or warranties from the City for engaging in any activity or for use by any type, category, or class of aircraft. Proposers shall conduct their own independent investigation and due diligence to make their own assessments, judgments, and decisions regarding this opportunity.
4.3. Preparation of Proposals
Proposals must be complete, accurate, and free from ambiguity or irregularities of any kind. All Proposers must complete the Airport Operating Application/Permit (see Attachment 4 – Airport Operating Application/Permit) and include the completed application as part of the proposal. The completed application form must be signed by the Proposer or an authorized representative of the Proposer. If the completed application form is not signed as described, the Proposer may be disqualified and/or the proposal may be rejected by the City. In case of conflict between words and numerals, the words, unless obviously incorrect, shall govern. Proposer is cautioned to verify and confirm all aspects of its proposal prior to submittal. Proposer has no right to withdraw or amend the proposal after the Proposal Submission Deadline. Mistakes in the proposal caused by the negligence or omission on the part of the Proposer (or any party assisting with the proposal) will not be a valid justification for amending or withdrawing a proposal after the Proposal Submission Deadline. Negligence or omission on the part of the Proposer or any party preparing any portion of the proposal has no right to withdraw or amend the proposal after the Proposal Submission Deadline.
No claim for adjustment of any of the provisions of the draft Minimum Standards shall be honored after the proposal has been submitted by the Proposer on the grounds that the Proposer was not fully informed and/or did not fully understand this document or any other documents or any related data, information, and other material.
The City shall not, under any circumstances, be responsible for any costs or expenses associated with preparation of the proposal including, research, investigation, development, preparation, duplication, production, collation, packaging, delivery, transmittal, or presentation of the proposal or any other related information and other material. All costs and expenses incurred by the Proposer in connection with the proposal submitted shall be the sole responsibility of the Proposer.
Attachment 2
PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 12 City of Paso Robles, California (04/14/2023)
4.4. Receiving Addendums
It is the responsibility of each individual or firm to download and print the entire RFP for review and to verify the completeness of the RFP before submitting. Any Addenda will be posted at www.ciplist.com.
Any questions, comments, or requests concerning this RFP (and any of the attachments to this RFP) must be submitted in writing to Mark Scandalis, Airport Manager, via email to [email protected] prior to 5:00 p.m.
Pacific on April 10, 2023 (Proposer’s Question Submission Deadline). Proposers are strongly encouraged to submit questions, comments, or requests as early as possible in the process.
The City’s responses to questions, comments, or requests will be provided in the form of a written addendum to the RFP and will be posted at www.ciplist.com.
Oral communications from the City or its representatives shall not be binding on the City and shall in no way modify any provision of the RFP document. Only written responses in the form of a written addendum to the RFP issued by the City shall be binding on the City.
All addenda must be acknowledged by Proposers on the RFP Addenda Acknowledgement Form and submitted with the Proposal. The form is available on www.ciplist.com.
4.5. Anticipated Schedule
The anticipated schedule for this RFP process (which is subject to change) follows:
RFP Schedule
Milestone Date
Issue date of RFP 04/14/2023
Proposers’ Request for Receiving Addendums 04/27/2023
Proposers’ Site Visit at 10:00 AM 05/08/2023
Proposers’ Question Submission Deadline 05/18/2023
City’s Response Deadline for Answering Questions 05/26/2023 Proposal Submission Deadline 06/29/2023
4.6. Delivery of Proposals
One digital copy of the proposal and any additional supporting information must be submitted electronically (in a PDF format) to Mark Scandalis, Airport Manager, via email to [email protected] prior to 5:00 p.m. Pacific on June 29, 2023 (Proposal Submission Deadline) with a subject line stating “Proposal – FBO at Paso Robles Municipal Airport.” Email submissions must be confirmed by returned email. Facsimiles will not be accepted.
One hard copy of the proposal will also be delivered to Mark Scandalis prior to 5:00 p.m. Pacific on June 29, 2023, at the Paso Robles Municipal Airport Terminal, 4912 Wing Way, Paso Robles, CA 93446.
Proposers should anticipate the time required for email submissions to be received. As such, the proposal shall be submitted as early as possible to ensure receipt prior to 5:00 p.m. Pacific on June 29, 2023 (Proposal Submission Deadline). The City is not responsible for delays in transmission or technical issues related to the submission of a proposal.
Proposers’ internal networks may have limits on the size attachments for sending emails. It is incumbent on the Proposer to ensure the proposal can be transmitted by the Proposers' network and accepted by the City network.
If attachments exceed these limitations, the City will accept proposals in multiple emails, provided all applicable emails (and attachments) are received prior to 5:00 p.m. Pacific on June 29, 2023 (Proposal Submission Deadline). Under this circumstance, respondent shall note in the description of the email that the proposal will Attachment 2
PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 13 City of Paso Robles, California (04/14/2023)
be provided in multiple parts and include the total number of components and which component, of the total, the attachment represents.
Any proposal and all additional supporting information received after the Proposal Submission Deadline, regardless of the reason for the delay, will not be accepted and will be returned to the Proposer.
Proposals must conform to the requirements stipulated in the RFP. By submitting a proposal, Proposer agrees the proposal represents genuine interest in the opportunity at the Airport. Further, Proposer agrees that all materials submitted by Proposer in response to this RFP will become the property of the City and shall not be returned to the Proposer. The City shall have the right to copy, disclose, publicize, and dispose of the proposal and all other material. In addition, the City shall be free to use as its own ideas, concepts, recommendations, techniques, or plans provided by the Proposer without obligation for compensation or liability of any kind.
The Proposals will be reviewed by the Evaluation Committee, as further described in Section 4.13 of this RFP.
The Evaluation Committee will not disclose any part of any proposal before announcing a recommendation for award and the City will not disclose any part of any proposal before announcing an award, on the grounds that there is a substantial public interest in not disclosing submittals during the evaluation process. After the announcement of a recommended award, all proposals received in response to this RFP will be subject to public disclosure.
Proposer understands and agrees that all documents submitted in connection with this RFP are subject to disclosure in accordance with the California Public Records Act (Cal. Gov. Code §6250, et seq.) Proposer must identify, in writing, all copyrighted material, trade secrets or other proprietary information that Proposer claims are exempt from disclosure pursuant to the California Public Records Act and include the specific provision in the California Public Records Act which provides an exemption. Proposer claiming such an exemption must also state in its proposal that, “The Proposers agrees to indemnify and hold harmless the City and its elected officials, officers, officials, directors, employees, agents, and volunteers, from any claims, liability or damages, including reasonable attorney’s fees and court costs, against the City and to defend any actions brought against the City for its refusal to disclose such material, trade secrets or other proprietary information to any party.”
4.7. Withdrawal of Proposal
Unless the Proposer makes a request for withdrawal in writing and the request is received by the City prior to the Proposal Submission Deadline, proposals may not be withdrawn for a period of 180 calendar days.
4.8. Prohibition Against Lobbying
Neither Proposer nor its representatives shall lobby, either on an individual or collective basis, either directly or indirectly, the City, its Council, employees, or advisors, or any federal, state, or local elected or public officials or staff members regarding this RFP or the Proposer’s anticipated or actual proposal. Neither Proposer nor its representatives shall contact the City, its Council, employees, or advisors, or any federal, state, or local elected or public officials or staff members or take any action to influence the outcome of the process. Violation of this provision, by or on behalf of a Proposer, intentionally or unintentionally, will result in disqualification of the Proposer and/or rejection of the proposal.
4.9. Contact with the City and Others
Except for submitting written questions concerning this RFP to Mark Scandalis, Airport Manager, which is specifically authorized by the City in this RFP, Proposers shall not contact the City, its Council, Airport Commission, employees, or advisors, or any federal, state, or local elected or public officials or staff members regarding this RFP. Violation of this provision, by or on behalf of a Proposer, intentionally or unintentionally, shall be cause for disqualification of the Proposer and/or rejection of the proposal.
Attachment 2
PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 14 City of Paso Robles, California (04/14/2023)
4.10. Discrimination
In its evaluation of proposals, the City shall not discriminate on the grounds of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, or sexual orientation.
4.11. Disqualification of Proposal and/or Rejection of Proposal A Proposer may be disqualified and/or a proposal may be rejected by the City for any of the following reasons:
1. Submission of proposal after the Proposal Submission Deadline;
2. Submission of more than one (1) proposal by any entity under the same or a different name;
3. Collusion among Proposers;
4. Existence of any unresolved claim between the Proposer and the City;
5. Proposer (or the proposed operation) does not fully meet the qualifications, requirements, or standards including, but not limited to, the Minimum Standards established by the City;
6. Proposer provides inaccurate, misleading, or false information or other material or misrepresents any material fact;
7. Proposer fails to make full disclosure;
8. Proposer (or an officer, director, agent, representative, shareholder, or employee of the Proposer) has a record of violating federal, state, or local regulatory measures including, but not limited to those established by the FAA, the State of California, the City, or any other airport owner/operator;
9. Proposer (or an officer, director, agent, representative, shareholder, or employee of the Proposer) has defaulted in the performance of any agreement at the Airport or at any other airport;
10. Proposer fails to demonstrate that it possesses adequate financial resources or that it can conduct the proposed activity;
11. Proposer (or an officer or director of the Proposer) has been convicted of a felony or a crime involving theft, fraud, or dishonesty;
12. Proposer’s interests and/or the proposed activity, use, or improvement is inconsistent with the Airport Master Plan’s goals or objectives, the Airport Layout Plan (ALP), the best interests of the City, or any airport assurance or other obligation;
13. The Subject Property leasehold is not appropriate or not adequate for the proposed activity;
14. Violation of Section 4.10. of this RFP;
15. The Proposal will require that the City expend funds or supply labor or materials in connection with the proposed activities or improvements that the City is unwilling or unable to spend or will result in a financial loss or hardship to the City;
16. Proposer cannot demonstrate its ability to obtain insurance as required by the City for the proposed activity and/or improvements;
17. Proposer seeks terms and conditions which are inconsistent with the RFP and/or the policies and practices of the City; and/or
Attachment 2
PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 15 City of Paso Robles, California (04/14/2023)
18. The Proposal will (i) result in congestion of aircraft, vehicles, or equipment; (ii) result in undue interference with aircraft operations or the operations of others; (iii) prevent free access and egress to existing areas; or (iv) deprive others of the full and unrestricted use of their leased premises.
4.12. Evaluation Criteria
Proposals will be evaluated based on the following criteria:
Evaluation Criteria
Content Points
Qualifications and Experience 25
Management Plan 15
Operational Plan 25
Marketing Plan 15
Financial Plan 20
Total Possible Points 100
Development Plan (Bonus) 10
4.13. Evaluation Committee
The Evaluation Committee will review and evaluate qualified proposals received based on the Evaluation Criteria identified in this RFP. The Evaluation Committee shall consist of members of the airport community and City staff, as determined by the City. After completing the evaluation process, the Evaluation Committee will recommend to the City the Proposer that best meets the requirements of the City, as determined by the City in its sole discretion. At its sole discretion, the City may accept and/or reject the Evaluation Committee’s recommendation.
4.14. Interviews
Proposers may be required to interview (by telephone, web-based meeting software, and/or in-person) with the Evaluation Committee and/or the City Council with date, time, and location to be determined.
An interview and/or provision of additional information or other materials shall not be construed as an acceptance of Proposer’s proposal.
4.15. Additional or Supplemental Information
Proposers may be required to provide additional or supplemental information or other material to the City. The City has the right to conduct such investigations as the City considers appropriate with respect to the qualifications, experience, competencies, capacities, abilities, or reputation of the Proposer or the information or other material provided by the Proposer.
The City has the right to consider, in its evaluation and selection process, additional information or other material obtained from the Proposer or obtained by the City through its own independent investigation.
4.16. Selection and Negotiation
Upon approval by the City, the selected Proposer(s) shall receive notice of intent to award a lease agreement and negotiations will be initiated by the City. The City may negotiate with one or more Proposers before awarding an agreement. The City may discontinue negotiations with any Proposer and/or withdraw any proposed agreement at any time before the agreement has been executed by both parties.
All Proposers will be notified in writing if selected or rejected for negotiation.
Attachment 2
PROPOSER INSTRUCTIONS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 16 City of Paso Robles, California (04/14/2023)
4.17. Award of Lease
Following agreeable negotiations, the agreement will be executed and returned to the selected Proposer(s) by the City. The agreement will only be binding when executed by both parties. In the event of a conflict between the agreement and the RFP or the Proposer’s proposal, the agreement shall control or prevail. The City reserves the right to terminate negotiations at any time without liability, except for the return of the proposal deposit without interest to the Proposer, any time before the agreement has been executed by both parties.
4.18. Failure to Execute Agreement
If the selected Proposer refuses or fails to execute the agreement, their proposal will be removed from consideration. Upon such refusal or failure to execute the agreement, the City may accept the proposal of any other Proposer or withdraw the RFP and not proceed with this procurement.
4.19. Failure to Meet and/or Perform Related Obligations If the selected Proposer fails to meet and/or perform related obligations in a diligent and timely manner, the City may: (i) withdraw the notice of intent to award the agreement to the selected Proposer and issue a notice of intent to award the agreement to another Proposer, (ii) reject all proposals (i.e., not award the agreement to any Proposer), or (iii) take such other action as the City deems appropriate.
Attachment 2
PROPOSAL CONTENT
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 17 City of Paso Robles, California (04/14/2023)
5. PROPOSAL CONTENT
Proposals must be organized so that each element (identified in this section) is addressed in the order indicated.
Proposers must answer all questions completely and accurately and furnish all required information and materials – failure to do so may result in disqualification of the Proposer and/or rejection of the proposal.
Proposals must use letter size format, Times New Roman font and a minimum 11-point type size. Proposals, excluding the Airport Operating Application/Form and RFP Addenda Acknowledgement Form, are limited to 35 pages.
5.1. Cover Letter
The Cover Letter must identify the legal name and business trade name (if different from the legal name) of the proposing entity or entities as well as the Proposer’s primary office location and contact information. The Proposal shall be signed by a representative authorized to make commitments and/or enter into agreements on behalf of the Proposer along with the representative’s contact information. The signed RFP Addenda Acknowledgement Form shall be included acknowledging reciept all addenda.
5.2. Executive Summary
The Executive Summary must summarize the key elements of the proposal in a clear and concise manner including, but not necessarily limited to, the following:
• Qualifications and experience of the Proposer as it relates specifically to the aeronautical activities proposed including a summary of the products, services, and facilities currently being provided by the Proposer at other airports;
• Proposer's understanding of the objectives of the City as it relates specifically to the opportunity and the products, services, and facilities proposed to be provided at the Airport; • Summary of the compensation (rents, fees, and other charges) proposed to be paid to the City; • If applicable, a summary of the capital investment in the Subject Property and other improvements to be made (including justification of need) as well as the cost of proposed improvements, amortization period, source of funding, and the schedule for development and completion; • Overview of the aircraft, vehicles, and equipment to be deployed at the Airport; and • Statement explaining why the Proposer is the best selection.
5.3. Qualifications and Experience
The Qualifications and Experience section will provide a thorough description of the Proposer’s qualifications and experience in the commercial aeronautical activities proposed at the Airport, including, but not limited to:
• Number of years engaged in the planning, development, operation, management, and/or marketing of commercial aeronautical activities;
• Biography of each member of the management team including industry experience (with resumes included as an attachment to the Proposal);
• Identification of all airport property (by type and location of the property – airport, city, and state – and the history of the property) leased by the Proposer;
• Identification of all aviation businesses (by name and location of the business – airport, city, and state – and the type and history of the business) owned and/or operated by the Proposer; • Provide the names of up to five airports (and contact information) where the Proposer has leased airport property and engaged in commercial aeronautical activities within the last five years; and • Three business references, three customer references, and two financial references (including contact telephone number and email for each).
Attachment 2
PROPOSAL CONTENT
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 18 City of Paso Robles, California (04/14/2023)
5.4. Management Plan
The proposal must address the following:
• Statements of Proposer’s mission, vision, and values; • Chart depicting the Proposer’s organizational structure; • Description of the roles and responsibilities of the Proposer’s principals and on-site general manager; • Anticipated staffing levels and hours of operation;
• Description of the training and quality assurance programs to be implemented; and • Approach and timeframe initiating operation and approach for use of exclusive areas.
5.5. Operational Plan
The proposal must address the following:
• Description of the proposed products and services including type, range, level, and quality as well as hours of operation;
• Overview of the cost estimates for the vehicles, equipment, and aircraft to be deployed at the Airport; • Description of the policies and procedures to ensure the anticipated products and services will be provided in a safe, secure, efficient, prompt, and professional manner; • Evidence of all licenses, permits, and operating certificates required by any governmental agency; • Proposed types and limits of insurance to be obtained specifically related to the opportunity; • Evidence of any established or anticipated industry standard Safety Management System (SMS); and • Security plan.
5.6. Marketing Plan
The proposal must address the following:
• A description of the Proposer’s target markets including size, composition, trends, and future outlook as well as an analysis of the demand and capacity at the Airport for the activities proposed; • Marketing strategies utilized to reach the target market; • Description of the Proposer’s pricing strategies for all products, services, and facilities; • Overview of the Proposer’s experience championing issues that have resulted in growth and development of aviation businesses and airport activity; • Proposed marketing budget; and
• Overall value to the aviation community.
Providing letter(s) of support from existing or prospective customers for the Proposer’s operation at the Airport is desirable.
5.7. Financial Plan
The proposal must address the following:
• Statement of financial capacity from a qualified financial institution or other source easily verified by the City that identifies the sources and the funds available to provide working capital to initiate the proposed activities and make any proposed capital investment; • Three-year historical income (profit and loss) statement; • Identification of rents, fees, and other charges proposed to be paid to the City; and • Proof of insurance or evidence of ability to obtain required insurance.
Attachment 2
PROPOSAL CONTENT
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 19 City of Paso Robles, California (04/14/2023)
This material may be submitted under separate cover marked as Confidential Information and will remain confidential to the extent allowed by law.
5.8. Development Plan
If applicable, the proposal must address the following:
• Preliminary site plan and floor plan which may include a rendering of the proposed improvements; • Description of and preliminary specifications for the proposed improvements by major component; • Cost estimate of proposed improvements by major component, source of funds, and the contribution expected, if any, from the City or others;
• Schedule for design, site preparation (demolition), development, and completion of the proposed improvements by major component;
• Evidence of the ability to obtain a bond from a bonding company or irrevocable letter of credit from a federally regulated bank that guarantees the timely, full, and faithful performance of the Proposer’s construction obligations in the amount equal to the cost of the proposed improvements; and • Identification of the proposed amortization period for the proposed improvements.
5.9. Additional Information
Proposer may include additional information considered useful in helping the City evaluate the qualifications and experience of the Proposer.
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 20 City of Paso Robles, California (04/14/2023)
6. ATTACHMENTS
Attachment 1 – FBO Property
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 21 City of Paso Robles, California (04/14/2023)
Attachment 2 – Executive Air Center, Aircraft Maintenance/Storage Hangar Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 22 City of Paso Robles, California (04/14/2023)
o
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 23 City of Paso Robles, California (04/14/2023)
Attachment 3 – FBO Ramp
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 24 City of Paso Robles, California (04/14/2023)
Attachment 4 – Terminal Based FBO Facilities
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 25 City of Paso Robles, California (04/14/2023)
Attachment 5 – Aviation Fuel Storage and Self-Service Facility Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 26 City of Paso Robles, California (04/14/2023)
Attachment 6 – Future FBO Development Area
In addition to the identified development area, applicants are encouraged to propose development concepts consistent with City and FBO business goals. Other development ideas include but are not limited to expansion of the Airport terminal to the south, renovations to the Executive Air Center, and development of other available parcels on Airport property.
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 27 City of Paso Robles, California (04/14/2023)
Attachment 7 – North GA Ramp
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 28 City of Paso Robles, California (04/14/2023)
Attachment 8 – Terminal Ramp and Transient Ramp
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 29 City of Paso Robles, California (04/14/2023)
Attachment 9 – Heliport
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 30 City of Paso Robles, California (04/14/2023)
Attachment 10 – Terminal Overflow Ramp
o Attachment 11 – South GA Ramp
o Attachment 12 – South Ramp - Preferred Large Aircraft Parking Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 31 City of Paso Robles, California (04/14/2023)
Attachment 11 – South GA Ramp
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 32 City of Paso Robles, California (04/14/2023)
Attachment 12 – South Ramp
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 33 City of Paso Robles, California (04/14/2023)
Attachment 13 – Airport Operating Permit
Attachment 2
ATTACHMENTS
Request for Proposals, Fixed Base Operation, Paso Robles Municipal Airport 34 City of Paso Robles, California (04/14/2023)
Attachment 14 – Airport Layout Plan
Attachment 2
CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
RFP ADDENDUM NO. 1
Fixed Base Operation
Paso Robles Municipal Airport
RFP ADDENDUM ISSUE DATE: May 12, 2023
RFP DUE DATE: June 29, 2023 at 5:00 PM
NOTE: IT IS NECESSARY TO INCLUDE A SIGNED RFP ADDENDUM WITH YOUR RFP PROPOSAL IN ORDER FOR THE PROPOSAL TO BE DEEMED RESPONSIVE. IN THE
EVENT OF MULTIPLE ADDENDA, ALL ARE REQUIRED TO BE SIGNED AND SUBMITTED.
I acknowledge receipt of this RFP Addendum, which consists of these xx pages with additional information and clarification. I further acknowledge that the RFP Proposal submitted for this project incorporates the information contained in this RFP Addendum.
Company Name:
Signature:
Title:
Date:
1. Section 2.2 (Description of the Airport/FBO Property and Facilities/Aircraft Parking and Storage) does not include the Terminal Ramp. Why is that the case? What is the City’s expectation of the FBO when it comes to use and management of the Terminal Ramp?
A: The terminal ramp was inadvertently omitted from Section 2.2. It is depicted on page 24 of the document. For the terminal ramp, and other public ramps not under agreement with the FBO it is expected that the FBO help manage day to day parking and general directing of aircraft to parking as needed and in conjunction with Airport staff.
2. Section 2.2 (The Proposal should indicate whether and, if so how, the current subtenants would be accommodated, expanded, or transitioned.) Please provide a list of all current agreements the city has on all of the proposed properties with Attachment 2
Bid Addendum No. ___, DPW No. ___ Page 2 of 3
associated rates and terms, including the seasonal agreement for the Skycrane Helicopter.
A: This Section speaks to the subtenants under the current FBO lease hold; Joe’s 19er Diner in the Airport Terminal restaurant space; and Air Methods and Air Jav Aviation in the Executive Air Center. As these three tenants are subtenants of the current FBO, the City does not have any agreements with the companies. The prospective FBO should indicate if these subtenants would be accommodated, expanded, or transitioned. Any seasonal agreement with the Skycrane Helicopter would be outside of the purview of the Full Service FBO Request for Proposals and under the Department of Forestry.
3. Section 2.2 (The FBO will be responsible for collecting all applicable overweight waivers and remitting related fees to the City.) What are the official weight limits that the airport can accommodate? What is considered overweight from the City’s perspective? Have these numbers been provided to the Military to inform appropriate revisions to the Giant Report and for knowing the threshold to request waivers? A: The official weight limits for the Airport can be found on page 7, Table 2 “Airport Infrastructure” of the RFP document. The Military is kept up to date on current Airfield conditions through routine inspections.
4. Section 2.2, Helicopter Parking Spots Attachment 9 depicts 7 helicopter parking spots. Which are for FBO use?
A: 6 parking positions are to the east of the Helipad. A prospective FBO may propose exclusive use of a helicopter parking position, including preferred location for consideration.
5. Section 2.2, Attachment 3. 13,000 sf cutout dedicated for periodic fire emergency operations. What constitutes emergency fire operations? Who collects rent / fees when this space is used for this purpose?
A: An emergency fire operation is considered to be a situation where the City Fire Department responds to an incident at the airfield. An example, among other situations, would be an aircraft crash. Fees and rents would not be collected during a short-term emergency situation. If need be, a prospective FBO can elect not to include this square footage in any agreement with the City, permanently keeping it clear and reserving the square footage for emergency response. If a prospective FBO includes this area as part of an agreement with the City, the area would be kept clear of semi-permanent or not readily movable assets. The intended use of the space is light aircraft storage, easily moved in case of emergency. The space’s proximity to the Airport Fire Station and ingress/egress to the airfield dictate its special use condition.
6. Section 2.8 Anticipated Rents and Fees: The City currently has established flow fees but the RFP requests both proposed Storage and flow fees. Is the City’s intent that proposers would identify an additional amount to be paid to the City moving forward?
A: Fuel flowage fees will be the only fees assessed for the use of the City owned fuel storage facility.
Attachment 2
Bid Addendum No. ___, DPW No. ___ Page 3 of 3
7. Section 4.12 Evaluation Criteria. When scoring, are the points divided up evenly amongst the bullet points listed within the defined proposed content? For example, are the 25 possible points for “Qualifications and Experience” divided evenly between the 6 bullet points of 5.3 (Qualifications and Experience)? A: Evaluation criteria are as defined in 4.12, are ranked and graded holistically based on the key elements listed for each of the parts of the proposal content in Section 5.
8. Do full page tab dividers count toward the proposal's maximum page count? A: No, dividers between sections are not included in the maximum page count.
9. If using double-side printing for our proposal, are we charged one or two pages toward the proposal's maximum page count?
A: Double-sided printing is considered two pages.
10. Do attachments count toward the proposal's maximum page count? A: Except for schematic or renderings depicting proposed development plans, attachments are included in the maximum page count.
11. Do embedded documents within the proposal, if kept in their original format or scanned copies of originals, need to meet the Times New Roman and minimum 11pt font size requirement?
A: No, embedded content can be kept in its original format provided content is easily legible.
# # #
Attachment 2
CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
RFP ADDENDUM NO. 2
FINAL ADDENDUM
Fixed Base Operation
Paso Robles Municipal Airport
RFP ADDENDUM ISSUE DATE: May 23, 2023
RFP DUE DATE: June 29, 2023 at 5:00 PM
NOTE: IT IS NECESSARY TO INCLUDE A SIGNED RFP ADDENDUM WITH YOUR RFP PROPOSAL IN ORDER FOR THE PROPOSAL TO BE DEEMED RESPONSIVE. IN THE
EVENT OF MULTIPLE ADDENDA, ALL ARE REQUIRED TO BE SIGNED AND SUBMITTED.
I acknowledge receipt of this RFP Addendum, which consists of these xx pages with additional information and clarification. I further acknowledge that the RFP Proposal submitted for this project incorporates the information contained in this RFP Addendum.
Company Name:
Signature:
Title:
Date:
1. Are all the areas shown in blue part of the FBO facili�es to be leased to other successful proposer? (photo 1 at end of document)
a. No, all the areas in the atached photo are not expressly part of the facility to be leased by the successful proposer. See the first 5 items of bold letering under sec�on 2.2 on page 2 for descrip�on of poten�al FBO facili�es to be leased.
2. Does the City currently have any month to month, quarterly, or annual agreements with any user, other than the current FBO, on any of the proposed FBO lease hold areas depicted in the RFP? If so, what rates are these users paying to u�lize space? a. No. Unless otherwise nego�ated, rates are based off the current fee schedule adopted by City Council.
Attachment 2
Bid Addendum No. ___, DPW No. ___ Page 2 of 3
3. Can the City authorize addi�onal pages for proposers submi�ng a development plan? a. By way of this Addendum the City authorizes an addi�onal 10 pages for proposers submi�ng a development plan.
4. If a proposer submits confiden�al informa�on (i.e. financial statements) under a separate cover and designates them as confiden�al, are those pages counted against the 35 page total? a. No. Confiden�al documents can be submited under a different cover and will not count towards the total number of pages allowable.
5. Are the subleases with the exis�ng FBO a public document? a. Yes.
6. Is it possible to eliminate the requirement of providing aircra� maintenance, but allowing the FBO to decide to engage in aircra� maintenance in the hangar if the business was viable? a. Aircra� maintenance is required per the City Council adopted Minimum Standards for the Full Service FBO and cannot be eliminated.
7. How are fees now collected on behalf of the airport? Including landing, parking and anything else that is not on the FBO designated ramp?
a. Generally, the City itself handles collec�on of airport fees on areas not under FBO lease hold with the excep�on of overweight fees iden�fied in the RFP (if applicable).
8. Is there a revenue split for collec�ng these fees?
a. A revenue split may be a nego�ated point if the proposer chooses to include it in their proposal.
9. There appears to be a significant amount of land not iden�fied in the RFP for development. Is it possible to iden�fy that land and expecta�ons for future development? a. In addi�on to the iden�fied parcel on page 26 of the RFP document, APN numbers 025- 471-035, 025-471-038, 025-471-037, 025-471-036, 025-471-030 may be available for aeronau�cal development.
10. Who holds the environmental responsibili�es, such as CEQA, NEPA, SWPPP and any other environmental standards? Is it the airport, or the tenants (FBO)? a. Developers/FBO are responsible for any environmental documents associated with their poten�al development or lease hold.
11. Are there any known contaminants, or other environmental issues iden�fied on airport property?
a. Being an ex-military base, it is unknown if the en�rety of the airport’s acreage has contaminants. It is known there are a number of vernal pools poten�ally housing environmentally sensi�ve ferry shrimp. To the best of the City’s knowledge, the iden�fied parcel on page 26 or parcels iden�fied in the answer to Ques�on 9 above are not encumbered by said challenges.
Photo 1:
Attachment 2
Bid Addendum No. ___, DPW No. ___ Page 3 of 3
# # #
Attachment 2
CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
RFP ADDENDUM NO. 3
Fixed Base Operation
Paso Robles Municipal Airport
RFP ADDENDUM ISSUE DATE: January 16, 2023
RFP ADDITIONAL DOCUMENTATION DUE DATE: January 31, 2024 at 5:00 PM NOTE: IT IS NECESSARY TO INCLUDE A SIGNED RFP ADDENDUM WITH YOUR RFP
ADDITIONAL DOCUMENTATION IN ORDER FOR THE PROPOSAL TO BE DEEMED RESPONSIVE. IN THE EVENT OF MULTIPLE ADDENDA, ALL ARE REQUIRED TO BE SIGNED AND SUBMITTED.
I acknowledge receipt of this RFP Addendum, which consists of these 2 pages (including Attachment 1) with additional information and clarification. I further acknowledge that the RFP Additional Documentation submitted for this project incorporates the information contained in this RFP Addendum.
Company Name:
Signature:
Title:
Date:
1. May the area outlined in green on Atachment 1, to the south of the main terminal, be included in the proposal, and ul�mately leased to other successful proposer? a. Yes. As iden�fied in Sec�on 2.2 and Atachment 6 of the original RFP, the expansion of the Airport terminal to the south may be included in the proposal. This is also supported by the City’s answer to Ques�on 9 on Addendum 2. The green outlined area in Atachment 1 is a fair representa�on of the area which the City is open to considering leasing. Note: Any loss in exis�ng city infrastructure through the development of this area will be addressed in the nego�a�on process.
2. Sec�on 4.8 (Prohibi�on Against Lobbying) and Sec�on 4.9 (Contact with the City and Others) are hereby removed from the RFP, effec�ve immediately.
Attachment 2
Bid Addendum No. 3 Page 2 of 2
a. With the evalua�on commitee phase, the interviews, and the ini�al scoring of the proposals now complete, and with the RFP process transi�oning into a new phase, these provisions are no longer considered necessary by the City. These provisions established common an�-lobbying restric�ons, which are a rou�ne part of many procurement processes, and were narrowly tailored to protect the integrity of the RFP process. The removal of these provisions will ensure a level playing field among proposer. b. Proposers are expected to know and comply with applicable transparency laws including the Ralph M. Brown Act.
c. In addi�on, proposers should remain mindful that decision-makers may be asked to disclose ex parte communica�ons with proposers as part of any final decision-making on the RFP.
Attachment 1
Attachment 2
Proposal
Fixed Base Operation
Paso Robles Municipal Airport
Attachment 2
Attachment 2
2 Table of Contents
1 EXECUTIVE SUMMARY ................................................................................................... 3
1.1 SUMMARY OF COMPENSATION ............................................................................................. 3
1.2 CAPITAL INVESTMENT .......................................................................................................... 4 2 QUALIFICATIONS AND EXPERIENCE ......................................................................... 5
2.1 BACKGROUND AND HISTORY ............................................................................................... 5
2.2 MANAGEMENT PROFILES ..................................................................................................... 7 3 REFERENCES .................................................................................................................... 13 4 MANAGEMENT PLAN .................................................................................................... 14
4.1 PLAN OVERVIEW ................................................................................................................ 14
4.2 ROLES AND RESPONSIBILITIES ........................................................................................... 14
4.3 ORGANIZATIONAL CHART .................................................................................................. 15
4.4 STAFFING AND HOURS OF OPERATION ................................................................................ 16
4.5 TRAINING AND QUALITY ASSURANCE PROGRAMS ............................................................. 16
4.6 INITIATION OF OPERATION.................................................................................................. 20 5 OPERATIONAL PLAN ..................................................................................................... 22
5.1 PRODUCTS AND SERVICES .................................................................................................. 22
5.2 EQUIPMENT COSTS ............................................................................................................. 24
5.3 POLICIES AND PROCEDURES ............................................................................................... 24 6 MARKETING PLAN ......................................................................................................... 27
6.1 MARKET GROWTH STRATEGY ............................................................................................ 27
6.2 ADVERTISING STRATEGY ................................................................................................... 27
6.3 PRICING STRATEGY ............................................................................................................ 27 7 FINANCIAL PLAN ............................................................................................................ 29
7.1 STATEMENT OF FINANCIAL CAPACITY ................................................................................ 30
7.2 THREE YEAR HISTORICAL INCOME .................................................................................... 31
7.3 RENTS, FEES, AND OTHER CHARGES .................................................................................. 32
7.4 PROOF OF INSURANCE ........................................................................................................ 32 8 DEVELOPMENT CONCEPT PLAN ............................................................................... 33
8.1 COST ESTIMATES ................................................................................................................ 33
8.2 CONSTRUCTION SCHEDULE ................................................................................................ 33
8.3 AMORTIZATION AND LENGTH OF LEASE ............................................................................. 33
8.4 EXECUTIVE FBO ................................................................................................................ 33
8.5 HANGAR DEVELOPMENT .................................................................................................... 35 9 EXHIBITS ........................................................................................................................... 36 Attachment 2
3 1 Executive Summary
Loyd’s Aviation is pleased to offer its proposal to the City of El Paso De Robles (City) for the Fixed Base Operation at the Paso Robles Municipal Airport (KPRB). Enclosed, you will find our plan to improve, develop, and service the General Aviation needs at KPRB.
Loyd’s Aviation brings more than 65 years of aviation experience into this proposal, including Fuel Operations and Handling, Hangar Storage and Construction, Aircraft Maintenance, Corporate Aircraft Management and Aircraft Charter. In support of those operations, Loyd’s Aviation maintains an Air Carrier Certificate under 14CFR Part 135 (#LOYA165G) and a FAA Certified Repair Station Certificate under 14CFR Part 145 (#7LOR165C).
In preparation for this proposal, Loyd’s Aviation has made itself familiar with the operation of KPRB, the Request for Proposal (RFP), and Airport publications. Further, Loyd’s Aviation understands the objectives of the City as they relate to KPRB and as stated in the RFP.
This proposal is a natural expression of interest for Loyd’s Aviation. For several decades we have been a user of KPRB, have cared for its tenants through our wide range of services, and value several happy customers currently based there. Because Kern County is so agriculturally centered, many of our customers are both economically and socially connected to Paso Robles.
For more than 65 years we’ve offered aviation services centered around personal relationships backed with expertise and high standards. The FBO is often the first impression for new visitors to a city and we hold that responsibility in high regard. Paso Robles makes a perfect cultural fit with our values, our clientele, and our team.
1.1 Summary of Compensation
Based upon the information contained within the RFP, and subject to the negotiated terms of a master lease between the City and Loyd’s Aviation, the following fees are proposed.
Lease Rates
Executive Air Center Offices (FBO Dedicated)
Executive Air Center Storage Hangar (FBO Dedicated)
Restaurant Area of the Airport Terminal
Dedicated FBO Office Space (Terminal)
Flowage Fees
Jet Fuel $.12 per gallon*
Avgas $.10 per gallon*
Fuel Facilities Development (all fuels) $.03 per gallon* * or as otherwise stated in the most recently adopted Comprehensive Fee Schedule.
Parking/Overweight Fees
Per the current Adopted Comprehensive Fee Schedule as applicable with a negotiated split between City and FBO.
Attachment 2
4 1.2 Capital Investment
Loyd’s Aviation is proposing two capital improvement projects as a part of this proposal. The first is an addition to the existing terminal for the purposes of supporting the FBO operations and passengers. The second is a hangar development project located on the vacant land identified in the RFP and located directly west of the fuel farm. The details of each project can be found in the Development Plan below.
Financing for each project will be secured from traditional banking sources. See the financial letter of reference contained in the Financial Plan. Amortization of capital is expected to be long-term, in the 20+ year range.
Deployed Equipment
The anticipated equipment needs will include the following:
Fuel Trucks
A total of 3 trucks are anticipated to be needed in support of the FBO operations. Those include two Jet-Fuel trucks and one Avgas truck. Trucks will meet all applicable fire and quality assurance standards and will be inspected daily in accordance with Loyd’s Aviation’s IS-BAH approved standards.
Ground Service Equipment
The anticipated need for ground service equipment (GSE) includes a 28-volt Ground Power Unit (GPU), a lavatory service cart, and a tug appropriate for the size and operational needs of the FBO and based aircraft.
Aircraft
Loyd’s Aviation’s fleet of aircraft available for charter will be available for use to local clients and occasionally stored at KPRB. Additionally, aircraft management and charter services will be offered to locally based aircraft owners. Loyd’s Aviation has served KPRB for many years, bringing passengers from other locations as well as picking up local customers.
This proposal is a natural expression of interest for Loyd’s Aviation. For several decades we have been a user of KPRB, have cared for its tenants through our wide range of services, and value several happy customers currently based there. Because Kern County is so agriculturally centered, many of our customers are both economically and socially connected to Paso Robles.
For more than 65 years we’ve offered aviation services centered around personal relationships backed with expertise and high standards. The FBO is often the first impression for new visitors to a city and we hold that responsibility in high regard. Paso Robles makes a perfect cultural fit with our values, our clientele, and our team.
Attachment 2
5 2 Qualifications and Experience
2.1 Background and History
Loyd’s Aviation was established in 1958 by Byron Loyd in Bakersfield, CA. Initially a flying service company, Byron began selling aircraft parts, followed by the construction of shadeports and hangars at Meadows Field (KBFL). In 1986, Byron’s son Steve Loyd joined the company as President and continued its growth by adding an Aircraft Maintenance business and Fuel services. Aircraft Management and Aircraft Charter have remained as services of the company.
In 2005, Ryan Crowl joined the company as a flight instructor and in 2016 took over as its President, a role he continues to hold.
Today, Loyd’s Aviation operates Bakersfield Jet Center, a Full-Service FBO at Meadows Field, as well as a Flight Department, Parts Sales department, hangar rentals and a maintenance business, Loyd’s Aircraft Maintenance.
Loyd’s Aviation has been in continuous business at Meadows Field (KBFL) Bakersfield, CA since 1958. Currently, it leases approximately 25 acres of property from the County of Kern at KBFL on a new 30-year lease signed in 2022. Loyd’s Aviation operates business units in the following aviation areas:
Fuel and Line Services
• Loyd’s Aviation, DBA Bakersfield Jet Center, is the largest FBO at Meadows Field. • Certified Stage III under the International Standard for Business Aircraft Handling (IS-BAH). Bakersfield Jet Center was just the 8th company in the U.S., and 21st in the World, to achieve Stage III status. It remains the only IS-BAH Certified FBO of any kind in Kern County.
• Contracted fuel supplier for the US Government Defense Logistics Agency (DLA). • Contracted fuel supplier for the Corporate Aircraft Association (CAA). • Avfuel Branded fuel dealer since 2001.
• All Line Service Technicians (LSTs) NATA Safety 1st Trained and Certified. • In Excess of 100,000 sq. ft. of hangar storage.
Aircraft Maintenance Services
• Loyd’s Aircraft Maintenance is a wholly owned subsidiary of Loyd’s Aviation and has been in operation since 1986.
• FAA 14 CFR Part 145 Repair Station Certificate.
• Cessna and Piper Aircraft Authorized Repair Station.
• Authorized dealer of Garmin Avionics.
• A wide variety of aircraft served from single-engine piston to corporate jets.
Attachment 2
6 • Turbine Aircraft Specialties in Beechcraft King Air and Cessna Citation products. • Retail Aircraft Parts Sales.
Flight Department Services
• Aircraft Management Services – Including provisions of pilots, maintenance, hangar, fuel, accounting, scheduling, and concierge services.
• FAA 14 CFR Part 135 Air Carrier (Charter) Certificate. • Currently manages piston, turboprop and jet aircraft.
Attachment 2
7 2.2 Management Profiles
The following pages show the profiles, training, experience, and certifications of the management team at Loyd’s Aviation. Personnel described hold the titles of:
• President
• CFO/General Manager
• Vice President
• Safety Coordinator
• Line Department Manager
Attachment 2
8 Ryan Crowl – President
Pilot Ratings
Airline Transport Pilot Flight Instructor Ratings – CFI, CFII, MEI Small UAS Aircraft Type Ratings – BE-30, CE525, CE560XL, CE-680 Flight Experience
Total ............................... 7000+ PIC .............. 6500+ Turbojet ...................... 1400+ Work Experience
Loyd’s Aviation Sept. 2005 – Present
Positions Held:
• President (Current), 2016-Present
• VP of Flight Operations, 2009-2016
• Charter and Flight School Director, 2007-2009
• Chief Flight Instructor, 2005-2007
Current Duties:
• Management Responsibility for Loyd’s Aviation’s overall operation and direction • Management of 40+ employees
• Financial and Strategic Planning
• Creation of new sales and business opportunities
Embry-Riddle Aeronautical University March 2001 – August 2005 Positions Held:
• Assistant Training Manager
• Flight Supervisor
• Flight Standards Pilot
• Flight Instructor
Education
Missouri State University 2018 – 2022
Master of Business Administration
Embry-Riddle Aeronautical University 1996 – 2000
Bachelor of Science
• Major: Aeronautical Science
• Minor: Business Administration
Other Experience
• Vice Chair, National Air Transportation Association (NATA) Airport Business Committee • Board Member, Embry-Riddle Aeronautical University – Aerospace Advisory Board • Rotary Club of Bakersfield
• Vistage CEO Group - Member
Attachment 2
9 Chris Clements – CFO/General Manager
Work Experience
Loyd’s Aviation Sept. 2008 – Present
Positions Held:
• General Manager, 2011 – Present
• Accounting Manager, 2008-2011
Oversight of Accounting functions
Oversight of Managed Aircraft companies
• Accounting Clerk, 2008 – 2008
Accounts Receivable/Accounts Payable
Bank Reconciliation
Payroll
Current Responsibilities:
• Manage daily operations.
• Oversee facilities maintenance.
• Manage rental space.
• Oversee Accounting department.
• Oversee Human Resources department.
Education
California State University - Bakersfield 2007
Bachelor of Science
• Major: Business Administration
Other Experience
• National Business Aviation Association (NBAA) Certified Aviation Manager – 2022 • Boy Scouts of America – Eagle Scout – 1992
Attachment 2
10 William Long – Vice President of Aircraft Maintenance Work Experience
Loyd’s Aviation 1991- Present
Positions Held:
• Vice President of Maintenance (Current), 2007-Present • Parts Department Manager, 1991-2007
Current Duties:
• Operational responsibility for Loyd’s Aircraft Maintenance, Inc. • Management of all A&P Mechanics
• Oversight of Parts Department
• Aircraft Sales
Previous Responsibilities
• Management of the Line Service Department
• Supervision of the Rentals Department (Aircraft and RV storage) • IT Management and Website design
• Sourcing and Procurement of Aircraft Parts
• Aircraft Maintenance Quoting/Estimating
Other Experience
• Private Pilot License
• Extensive Parts and Inventory Management Experience
Attachment 2
11 Daniel Samms – Safety Coordinator
Work Experience
Loyd’s Aviation 2014- Present
Positions and Responsibilities:
• Managed the Line Service Department for 5 years (2014 - 2019) • Concurrently managed Customer Service Representatives for 4 years (2015 - 2019). • Managed the Safety Department from 2016 to current, moving into the role full time in February of 2019.
• Lead Loyd's Aviation through all 3 two-year phases of the IS-BAH (International Standard of Business Aircraft Handling) Certification, becoming just the 8th U.S. FBO, and 21st in the world, to be approved for the 3rd Stage.
• Helped develop our robust Safety Management System and Safety Culture. • Wrote the Employee Policy and Procedure Manual used in the Loyd's Aviation Line Department.
• Nearly a decade of experience in Fuel QC and compliance. • Trained dozens of employees to our exacting standards. • Review SMS entries in conjunction with the Safety Committee to help form future policy and mitigate risks.
• Perform monthly audits and approve of necessary solutions to ensure compliance with OSHA, FAA, TSA, NTSB, CERS, SJVAPCD, and other governmental regulatory bodies.
Education
Summit Bible College 2018
Master of Theology in Counseling – Graduated Cum Laude
Summit Bible College 2018
Bachelor of Theology
• Major: Christian Counseling
Other Experience
• Cal-OSHA 30 Hour Card
• CPR Certified
• IS-BAH Auditor (lapsed)
• NATA Safety 1st Qualified
Attachment 2
12 John Wright – Line Service Manager
Work Experience
Loyd’s Aviation 2014- Present
Positions and Responsibilities:
• Recruiting, interviewing and hiring Line Department employees. • Implemented mentoring program to promote positive feedback and engagement. • Open and close location and monitor shift changes to uphold successful operations strategies and maximize business success.
• Inventory Management, Including the ordering of fuel deliveries (Jet-A & 100LL). • Quality Assurance (QA) Management of Aviation Fuels – Quality checks, daily samples, filter changes, etc.
• Maintenance of Training and Employee Records.
• Employee Coaching and Training.
• Hazardous Waste Management and Removal.
• Personal Protective Equipment (PPE) Inventory management and enforcement. • Uniform Management
Education and Training
• NATA Safety 1st Training - 12/2022 – Certificate
• Fuel Safety Supervisor Training – 10/2022 Certificate • Professional Development: Peer to Supervisor – Certificate • Negating Negativity in a Work Place – Certificate
• Workplace Harassment Prevention for Managers – Certificate • Safety Management Systems Training – Certificate
• Solid Foundation for Supervisors Training – Certificate Attachment 2
13 3 References
The references listed below are available for the City’s verification use.
Business References
Curt Castagna – President/CEO
Aeroplex Group Partners
[email protected]
(562) 981-2659
Joe Gregory – President
Grapevine MSP
[email protected]
(661) 345-5526
Ben Laverty IV – COO
California Safety Training
[email protected]
(661) 377-8300
Financial References
Tri-Counties Bank
Janet Hepp – SVP, Loans
[email protected]
(661) 371-2036
Avfuel
Mark Haynes – VP Sales
[email protected]
(734) 663-6466, ext. 424
Customer References
Craig Stoller – Co-Owner
Sextant Wines
[email protected]
(805) 542-0133
Matt Daglish – VP of Flight Operations
Wonderful Aviation
[email protected]
(661) 391-6400
Brian Maxted – CEO
Holloway Group
[email protected]
(805) 369-2000
Attachment 2
14 4 Management Plan
4.1 Plan Overview
Loyd’s Aviation intends to take a “hands-on” approach to managing the FBO location through the use of an onsite, full-time manager, as well as oversight and support offered by executive staff. All key members of the management team located in Bakersfield will contribute to the oversight of the Paso Robles FBO and all members of the team will make regular visits to the location. The team’s current proximity (either a 2-hour drive or a 30-minute flight) makes that an easily obtainable goal. Team members in Paso Robles will also visit Bakersfield for initial and recurrent training.
The mission, vision, and values of Loyd’s Aviation will extend to the Paso Robles Airport.
Those are:
Mission
The mission of Loyd’s Aviation is to maintain the highest level of safety and customer service in the aviation industry.
Vision
The vision of Loyd’s Aviation is to be a leader in defining a premier aviation company that will foster a rewarding, nurturing, and challenging work environment.
Values
Safety, Customer Service, Integrity
4.2 Roles and Responsibilities
Below are brief descriptions of the roles and responsibilities of the applicable positions to this RFP. Additional information on these positions and personnel can be found in the Qualifications and Experience section.
President – Provides oversight of all Loyd’s Aviation departments and revenue streams, drives growth, nurtures the culture, and acts as chief cheerleader for employee success.
General Manager – Oversees accounting for all Loyd’s Aviation businesses, oversees FBO operations, plans capital expenditures, and provides mentorship for the Line Service Manager.
Line Service Manager (LSM) – Supervises LSTs, ensures Quality Assurance (QA) testing is accurate and complete, supervises the maintenance of equipment, and ensures excellent customer service.
On-Site Manager – Will supervise the LSTs and CSRs under the direction of the Line Service Manager, set staff schedules, ensure QA testing is accurate and complete, ensure compliance Attachment 2
15 with policies and procedures, work with LSM to maintain equipment, and ensure excellent customer service.
Safety Coordinator – Will facilitate the implementation and maintenance of our existing Safety Management System (SMS). This includes onsite inspections and follow-up of SMS safety concerns. Will also create a custom Emergency Response Plan unique to the operation.
4.3 Organizational Chart
Attachment 2
16 4.4 Staffing and Hours of Operation
Loyd’s Aviation will hire and train local staff to support the functions required by the RFP.
Unless otherwise noted, it is the intention of Loyd’s Aviation to fulfill this contract with its own employees. It is anticipated that a staff of four full-time positions and 2-3 part-time positions will be required to meet the requirements of the RFP. That will include one On-Site Supervisor, one Customer Service Representative (CSR) and 4-5 Line Service Technicians (LSTs). Loyd’s Aviation intends to hire locally to fill all of the positions if possible.
Those staff members will be supported by Loyd’s Aviation’s management staff and Safety Coordinator. Resumes for key management positions can be found in the Qualifications and Experience section.
Daily schedules will usually consist of two overlapping shifts, allowing for breaks to be covered.
Coverage will include 7-day staffing. Seasonal and holiday adjustments may be made to accommodate demand. Major holidays may be reduced to a minimum staff, depending on demand, but will always have coverage via callout service. The anticipated schedule is below.
Monday - Friday 0600-1800
Saturday and Sunday 0700-1800
All Line Service Technicians (LSTs) are required to participate in the On Call program once they have reached the level of LST2 on the Loyd’s Aviation LST Career Ladder. This program is designed so that, on a weekly rotation, an LST is responsible for any after-hours fueling needs and emergencies.
The On-Call LST must be able to respond to the call within 1 hour during their assigned On-Call week and may not engage in any activity that could prevent the employee from completing the necessary services. This includes, but is not limited to, consuming/using any and all substances or medications that can affect one or more mental and/or physical functions (e.g., coordination, reflexes, vision, mental capacity, judgment, etc.), in accordance with Loyd’s Aviation Employee Policy Handbook.
4.5 Training and Quality Assurance Programs
Training
Loyd’s Aviation provides both general and specific training for Line Service personnel through use of the online National Air Transportation Association (NATA) Safety 1st program, in addition to the in-house training program which includes equipment specific training. Supervisor training also includes Fuel-Supplier Sponsored Quality Assurance training. Training includes the following areas and requirements:
• The NATA Safety 1st program will be completed biennially by all Line Service Technicians employed by Loyd’s Aviation, including Human Factors training. • LSTs are expected to complete a new ‘Equipment Specific Training’ document each year of employment.
Attachment 2
17 • First Aid training, including the use of Automated External Defibrillators (AED’s) will be provided to select employees of the department biennially. • All employees of Loyd’s Aviation shall complete a training course in the recognition of classes of fires, extinguisher types, and how to successfully extinguish aviation and nonaviation related fires at the beginning of employment, and at least annually thereafter. • All employees of Loyd’s Aviation shall complete a review of the Emergency Response Plan (ERP) and emergency evacuation procedures at the beginning of employment, and at least annually thereafter. This shall include practical activity training as well as the location of emergency equipment.
• Employees are not permitted to operate fuel trucks or perform job-specific tasks such as fueling on their own until they have received adequate training and been approved by management.
Quality Assurance
Loyd’s Aviation’s Quality Assurance Program is integrated into its EPPM (Employee Policy and Procedures Manual) and NATA Safety 1st Training. It is tracked and inspected via Jet Fuel QC, a program that records and tracks all Quality Assurance (QA) tests. All managers have access to Jet Fuel QC, which gives both an instant look and historical records of the status of all QA testing. All of Loyd’s Aviation’s Line Department policies, procedures, and records are independently audited through the International Business Aviation Council’s (IBAC) International Standard for Business Aircraft Handling (IS-BAH) program.
Quality Assurance (QA) Checks are a vital component of the operation of the Line Department.
These QA checks provide assurance as to the quality of dispensed fuel, in addition to ensuring fueling equipment remains in a satisfactory, operable condition.
QA checks are monitored by the General Manager, Safety Coordinator, and Line Dept Manager and are updated annually through Safety Management System (SMS) data and to comply with industry, and IS-BAH, best practices.
Safety Coordinator and Line Department Manager will ensure compliance to policy during regular and unscheduled site visits.
QA Checks are performed under the guidance of NATA Safety 1st principles. The QA checks are broken down into two categories (Fuel Farm and Trucks), then subdivided into daily, weekly, monthly, quarterly, or annual periods.
Fundamentals of Inspection
Loyd’s Aviation utilizes Jet Fuel QC for all of its checking and testing records and forms. As such, all data, including inspection dates and results are inputted electronically via a tablet and monitored via a dashboard by supervisors. Paper forms are not typically printed however can be retrieved from Jet Fuel QC. Samples of forms produced out of Jet Fuel QC are listed below. All forms are ATA compliant.
Inspection Supervision
Attachment 2
18 Supervision of inspection status is the responsibility of all LSTs. However, special emphasis of this effort is given to the Line Service Manager and On-Site Manager. Additionally, periodic inspections are completed by the Safety Coordinator and the General Manager. Supervisors of all levels have access to the Jet Fuel QC dashboard which gives instant access to the status of inspections and QA testing.
Correction of Discrepancies
Guidance for correcting discrepancies is contained within the EPPM. All employees are highly encouraged to report safety or quality issues immediately to their supervisor. Additionally, Loyd’s Aviation’s Safety Management System (SMS) is an active method for discovering, tracking and remedying any real, imminent or potential safety threats.
Examples of QA checks from Jet Fuel QC are below:
Attachment 2
19 Attachment 2
20 4.6 Initiation of Operation
The initiation and implementation of Loyd’s Aviation’s plan will involve four phases.
Descriptions of the phases are below along with an estimated timeframe for each.
Phase 1 – Ramp Up
The first phase will begin immediately upon notification of a successful proposal. During this approximately 90-day period, Loyd’s Aviation will focus on:
• Recruiting, hiring and training personnel: As the most time-consuming part of this phase, this work will begin immediately. Loyd’s Aviation will recruit locally and carefully select candidates to help with the FBO launch. Prior to the second phase, new team members will be trained on-site in Bakersfield to ensure a smooth transition on opening day. The Line Service Manager will take the lead role in supervising the recruiting and training.
• Procure necessary equipment: Two Jet A and one Avgas refueler trucks will be required for the FBO, so Loyd’s Aviation will secure these trucks through direct purchases and/or lease agreements. Additionally, a GPU and a lavatory service cart will be purchased to be ready upon commencement of the lease. The General Manager will take the lead role in procuring equipment, assisted by the President.
• Customize policies and procedures specifically for PRB. The Line Service Manager and Safety Coordinator will work together to complete this step. The existing Employee Policy and Procedures Manual (EPPM) will be adapted to meet the site-specific needs at KPRB. This step will also include a specific Spill Prevention Control and Countermeasures Plan (SPCC), and Safety Management System (SMS) based on Loyd’s Aviation’s existing plans.
Phase 2 – Launch Operations
The second Phase will begin on the commencement date of the lease and is expected to extend six to twelve months. During this phase, Loyd’s Aviation will utilize the existing portions of the terminal, specifically the first floor FBO office, as a base from which to greet customers and operate its fueling services.
During this period, the priority is to build relationships with airport tenants and businesses alike.
With the goal of fostering a safe and efficient airport environment that encourages growth, this step is quite possibly the most important of all and will not be rushed. We realize that the aviation business is based on relationships, so that will be the focus. Loyd’s Aviation has no intention of displacing any existing FBO tenant. On the contrary, its goal is to foster a relationship of growth for all.
The last remaining portion of this phase will include a refinement of policies and procedures, building a cohesive team of staff, and learning the airport environment, seasonality of operations, and the ebb and flow of traffic.
Phase 3 – FBO Construction
This phase will be focused on the construction of the FBO building as an add-on to the existing terminal. Details of the plans for this can be found in the Development Plan. It is anticipated Attachment 2
21 that this phase will extend for twelve to eighteen months. The first step will be to finalize the FBO design, followed by securing permits, and finally begin the construction. During construction, FBO operations will continue out of the existing FBO office, which will be remodeled during the final phase of construction. This phase may overlap a bit with Phase 2.
Phase 4 – Hangar Development
The final phase of operation is the development of the land site west of the fuel farm. Loyd’s Aviation’s detailed plan for hangar development can be found in the Development Plan. This construction is anticipated to begin after Phase 3 is complete and will be constructed in phases as demand presents itself. The first hangars are expected to take twelve to eighteen months to complete, depending on steel availability.
Attachment 2
22 5 Operational Plan
5.1 Products and Services
In addition to the specific products and services listed below, Loyd’s Aviation can support KPRB with additional personnel and equipment during peak business periods or heavy fire-fighting activity. Onsite support is only a 30-minute flight, or a two-hour drive away.
Fuel Services
Loyd’s Aviation will offer both Jet A and Avgas via truck and maintain the self-serve Avgas location. The quality of fuels delivered is a top priority, which is why Loyd’s Aviation is an ISBAH (International Standard for Business Aircraft Handling) Stage III certified FBO. This certification covers all aspects of an FBO’s operations from towing to quality assurance (QA) and requires a minimum of 4 years and three successful audits, each presenting a higher standard than the first, to receive the Stage III certification. Loyd’s Aviation was proud to be just the 23rd FBO in the world and 8th in the United States to receive such certification.
As part of the commitment to quality fuel, Loyd’s Aviation utilizes Jet Fuel QC to track and record its QA checks and tests. One of many advantages to the system is that it allows for management oversite of the checks even from a remote location. Samples of QA forms from Jet Fuel QC are located in the previous section.
Refueling trucks necessary to support KPRB will consist of two Jet A trucks and a single Avgas truck. Jet A trucks will be equipped with both over-wing and single-point fueling hoses and include an ice-inhibiting additive (“Prist/FSII”) system. These trucks will support the variety of aircraft that may utilize KPRB.
Fuel payment processing will accept all major credit cards, major contract fuel programs, and offer loyalty rewards for enrolled customers.
A note about alternative fuels: Loyd’s Aviation is in tune with the industry’s attempt to reduce emissions from aircraft. Those attempts fall into two categories:
1. Sustainable Aviation Fuel (SAF) is a renewable jet fuel that can be blended with traditional jet fuel in an effort to reduce carbon emissions. That product is currently available in small batches at a significantly increased price compared to traditional jet fuel. Some tax incentives are available to offset the cost, but it is currently running $0.25 to $0.75 per gallon more than traditional jet fuel. Through its suppliers, Loyd’s Aviation has the capability of offering SAF to those customers who would prefer it.
2. Unleaded Avgas has been a goal of general aviation for a number of years. It’s a challenging issue that has not fully been solved yet. At this time, there is only one unleaded option for avgas in the form of UL94. While UL94 is available in limited quantities, it is not approved for all aircraft, it requires aircraft owners to purchase an STC (Supplemental Type Certificate) in order to use the fuel, and it is significantly more expensive than 100LL. There Attachment 2
23 are other options that are on the horizon, but we still do not have a commercially viable unleaded option. As soon as an option emerges, Loyd’s Aviation will seek to offer it to consumers.
Maintenance Services
Loyd’s Aviation does not intend to open its own maintenance shop on the airport, although that ability is available should the need arise. It does, however, intend to support the local maintenance and avionics businesses however possible so they may be successful. That support may come in the way of parts procurement and sales, technical publications support, business management assistance, tooling, or other experience support. If needed, Loyd’s Aviation can also offer the assistance of temporary on-site technicians and specialty equipment to aid local shops. Subject to conversations with their leadership, Loyd’s Aviation wishes to continue the contracted maintenance relationship with Air Jav Aviation to meet the requirements of the RFP.
Ground Handling
Active handling of the transient ramp space will be conducted by local staff. This includes parking, marshalling, chocking and coning off parked aircraft. In some cases, it may also include moving aircraft to overflow parking to free space for others. All of these procedures are outlined in Loyd’s Aviation’s EPPM.
Equipment utilized in ground handling will include a GPU for engine starting, heating and cooling of aircraft, and a lavatory service cart. Each of these is towable by a tug or other small vehicle. Aircraft towing will also be available for FBO hangar tenants and for the positioning of aircraft on the transient ramp, as needed.
Luggage Service
Luggage carts will be on site along with staff to assist arriving and departing passengers.
Ground Transportation Services
Loyd’s Aviation has an existing relationship with Priceless Rental Cars and can offer on-site rental cars for crews and passengers alike. Cars will be kept at the airport, readily available for customers.
Hotel Accommodations
Loyd’s Aviation will seek to negotiate discounted rates at local hotels to accommodate crew and passengers.
Aircraft Sales
Loyd’s Aviation has decades of experience in the sales and acquisition of aircraft and will offer those services to the local aviation community. Sales and acquisitions can increase activity on an airport via pre-buy inspections and maintenance, and new tenants. Loyd’s Aviation maintains an FAA Dealer’s Aircraft Registration Certificate (#D001297), see Exhibit E.
Attachment 2
24 Aircraft Charter
Chartered aircraft will be available under Loyd’s Aviation’s Air Carrier Certificate (#LOYA165G). Loyd’s Aviation currently offers turboprop and jet aircraft for charter.
Positioning discounts for local customers will be offered.
Crew and Passenger Amenities
A variety of refreshments will be available to FBO customers, crews, and passengers, including coffee, water, and snacks. A private crew lounge is available upstairs along with a conference room and additional restroom.
5.2 Equipment Costs
The total estimated capital cost for the main pieces of equipment is $875,000.00. That equipment includes three fuel trucks, a tug, GPU, and lavatory service cart. This estimate does not include any costs for capital improvements.
5.3 Policies and Procedures
Line Service Policies and Procedures are contained within Loyd’s Aviation’s Employee Policies and Procedures Manual (EPPM). Additionally, a Spill Prevention Control and Countermeasures plan (SPCC), Safety Management System (SMS), and an Emergency Response Plan (ERP) contain information used to supplement the EPPM.
Each of these documents are currently implemented at Loyd’s Aviation, discussed at department meetings and/or monthly safety meetings, and are audited by third parties. The information contained within them is beyond the scope of this proposal, but significant topics covered in each document are listed below.
Employee Policies and Procedures Manual (EPPM)
The EPPM is a living reference document that serves as a training source for new LSTs and as a reference point for all Line personnel. It includes information and direction on a large variety of tasks and topics. Each procedure is broken down into step-by-step processes. Some of the contents are:
• Standards of Performance
• Career Ladder
• Training and Competency
• Quality Assurance Checks
• Aircraft Fueling
• HAZMAT Storage
• Ground Service Equipment Maintenance Control System
Spill Prevention Control and Countermeasures (SPCC) Plan The SPCC is a plan to prevent and contain discharges of oil-based products into the environment.
Reviewed every five years, the plan includes:
Attachment 2
25 • Identification and Location of storage sources
• Direction of flow in the event of a rupture or leak
• Assessment of primary and secondary containment
• Personnel Training
• Contingency Planning
Safety Management System (SMS)
The SMS is the core of Loyd’s Aviation’s safety culture. It contains policy elements, safety philosophy, and action items. The system is actively managed by the Safety Coordinator that has been trained in SMS for managers. Examples of its content include:
• Safety Policy Statement – See Exhibit G
• Flight Risk Assessment Tools
• Risk Management Tools
• Root Cause Analysis
• SMS Portal through FltSafety.com – Allows users to input safety concerns that are actively tracked to a resolution.
• Monthly Safety Meetings
Emergency Response Plan (ERP)
The ERP serves as a step-by-step guide to navigating an emergency. It includes useful information not normally utilized in day-to-day operations. Included in the ERP are:
• Emergency Phone Numbers
• Initial Contact and Response action items
• A guide to activating and operating the Emergency Operations Center • On-Site Response steps
• Guidelines to notifying next of kin
• Interactions with news media
• Accident and Incident Investigation
• General Emergency Preparations
• Responses to specific emergencies such as bomb threats, hijacking, and earthquakes. • Checklists for various emergency situations
Licenses, Permits, Operating Certificates
Loyd’s Aviation maintains various permits, licenses and certificates for its business lines. Those applicable for this proposal are listed below and attached as exhibits. • Air Carrier Certificate - #LOYA165G (Exhibit C)
• Repair Station Certificate - #7LOR165C (Exhibit D)
• Dealer’s Aircraft Registration Certificate - #D001297 (Exhibit E) • California Department of Tax and Fee Administration Seller’s Permit – (Exhibit F) Insurance
Loyd’s Aviation is currently insured by QBE Insurance Group, LTD. A certificate of insurance showing current General Liability limits is attached as Exhibit H. Loyd’s Aviation will maintain Attachment 2
26 insurance coverage adequate for its operations and in compliance with City’s Minimum Standards for Airport Services, as amended.
Security Plan
Loyd’s Aviation’s current security plans and practices are heavily driven by TSA and 14CFR Part 139 airport requirements, most of which do not apply to KPRB. A revised plan will be made to accommodate the uncontrolled airport environment. Providing reasonable, yet unintrusive, security will be the goal for that policy.
Attachment 2
27 6 Marketing Plan
6.1 Market Growth Strategy
It is the opinion of Loyd’s Aviation that Paso Robles Municipal airport is positioned well for conservative growth in the coming years. As the City continues to grow and evolve, the airport will as well. The proximity to the central coast, the few options for nearby airline service, the availability of development land, and the lack of congested airspace all combine to paint a picture of growth possibilities.
Airport growth is directly tied to local business growth, especially those businesses that create above-average job wages. Therefore, Loyd’s Aviation would encourage the City to continue its business-friendly practices. Businesses that are interested in establishing or retaining their corporate headquarters near airports are considered to be the most coveted.
Given the current environment, Loyd’s Aviation sees the most growth potential in the small corporate aircraft for KPRB. Specifically, turboprops and light jets represent a healthy portion of the market, and can drive growth in fuel sales, maintenance, and passenger counts. Example aircraft include Beechcraft King Airs, Pilatus PC-12s, Cessna Citation’s CJ series. There is currently a lack of hangar space for that sized aircraft at KPRB while other CA airports are out of space. Conservatively increasing hangar space, without flooding the market, will help to increase the activity and sales on the field without driving hangar prices below profitability. A small waiting list for hangar tenants is a healthy situation, so the addition of two or three corporate-sized hangars every two or three years would be the recommendation based on current demand.
6.2 Advertising Strategy
It has been our experience that targeted, individual marketing based on relationship building works the best. It’s not the flashiest or most exciting method but proves steady and long-lasting.
Therefore, the marketing approach for based tenants will happen through targeted contacts using industry specific data such as JetNet, and others.
Transient traffic marketing will consist of aviation specific ad campaigns on platforms such as fltplan.com, foreflight, Garmin Pilot, etc. Loyd’s Aviation will also represent KPRB at regionally appropriate industry trade shows, such as NBAA’s events and offer fuel reward programs to attract aircraft looking for fuel stops.
6.3 Pricing Strategy
Loyd’s Aviation’s pricing strategy has always been, and will continue to be, one of moderation.
It is not the intention to be the cheapest option and compete solely based on price, nor is it the intention to gouge customers to gain every margin dollar possible. A fair price to allow for fair wages and fair profits, topped off with exceptional service will be the strategy.
Attachment 2
28 Fuel prices will be posted regularly on common industry websites, and adjustments made weekly when appropriate. Discounts for volume purchases, contract fuel accounts, and FBO-hangared tenants will be offered, as well as loyalty programs through the selected fuel supplier.
Aviation Development/Growth and Advocacy
Loyd’s Aviation has always been involved in the larger aviation community, including seats on boards and committees for trade associations. Current memberships include the National Air Transportation Association (NATA), National Business Aviation Association (NBAA), and the Aircraft Owners and Pilots Association (AOPA).
Loyd’s Aviation’s President, Ryan Crowl currently serves as Vice Chair of the Airport Business Committee for NATA. Issues taken up by the committee include SAF, Unleaded Avgas, and NFPA 409 Fire Code for Hangars. In June of 2023, Mr. Crowl was part of a delegation advocating for aviation business alongside NATA on Capitol Hill and met with the Speaker of the House’s staff to discuss the issue.
Additionally, Mr. Crowl is a member of the Aerospace Advisory Board for the Prescott, AZ campus of Embry-Riddle Aeronautical University. As a member of the board, he advises the faculty on current industry issues and concerns and speaks to students in the classroom to promote business and corporate aviation careers. Loyd’s Aviation is very interested in the promotion of general aviation to the next generation of leaders.
These efforts promote the entire general aviation community as a great career choice, a message that is never loud enough. Loyd’s Aviation will spend an estimated $20,000 per year to promote KPRB and will continue to advocate for the industry as a whole.
Attachment 2
29 7 Financial Plan
Portions of this section have been redacted to protect the proprietary and non-public information of Loyd's Aviation. A separate un-redacted version has been provided to the City for exclusive use of the RFP selection committee.
Attachment 2
30 7.1 Statement of Financial Capacity
See letters inserted on the following pages from banking and bonding companies.
Attachment 2
Member FDIC
Tri counties bank
5000 California Ave Ste 110
Bakersfield CA 93309
Attachment 2
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Attachment 2
Attachment 2
31 7.2 Three Year Historical Income
See the following page for a combined financial statement showing total profit and loss for the combined years of 2020, 2021, and 2022. Numbers are shown in an EBITDA format.
Attachment 2
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33 8 Development Concept Plan
Loyd’s Aviation’s development plan includes two major conceptual improvements to the Airport.
First is an addition to the existing Airport Terminal to provide an executive FBO space. The second improvement includes the development of a hangar complex located on the vacant lot west of the fuel farm identified in the RFP. Detailed explanations of the two improvements are described below. Final designs may change due to the availability of utilities, material cost fluctuations, financing rates, permitting requirements, or a number of other factors.
8.1 Cost Estimates
Estimated costs for the two improvements are based on preliminary estimates, current materials costs, and projected permitting expenses. Each project will bonded and managed by a licensed general contractor. The hangar development figure below includes the cost of the ramp space/apron shown in the design layout below.
Executive FBO $3,043,400.00
Hangar Development (Total Build) $5,951,600.00
Total $8,995,000.00
Financing for the construction will come from traditional bank financing. See statement of financial capacity in Section 7.
8.2 Construction Schedule
The anticipated schedule for development is described in section 4.6.
8.3 Amortization and Length of Lease
The amortization period for the construction will be up to 24 years. Financial institutions will typically only finance for 80% of the length of a lease. Therefore, Loyd’s Aviation proposes an initial 5-year lease with a contingency that a new lease term will begin upon the commencement of construction for the Executive FBO. At that point, a new term of 30 years, with two 5-year options will begin. That arrangement should allow Loyd’s Aviation plenty of time to design and procure building permits with enough lease to adequately finance the project, and it gives the City an assurance that construction will begin.
8.4 Executive FBO
It is our belief that an addition to the existing terminal makes the most sense for a new FBO for several reasons. First, the large existing ramp space and the large presence of the Airport Terminal makes it the logical parking place for transient aircraft. From both the street side and the ramp side, the terminal is the focal point of the airport. Secondly, locating the FBO in close proximity to the restaurant benefits both businesses.
Attachment 2
34 The airport does not require a large FBO building given the anticipated traffic, but it does need an upscale location that is easy to access from both the ramp and street. The BFO building concept is designed to do just that, and measures approximately 5,200 square feet. The desire is for the addition to look related to the terminal, but with a bright, open, executive look. See Exhibit A for drawings and renderings of the Executive FBO.
First Floor: The lower level will feature an open design that extends upward through both levels on the ramp side. This will allow light from the glass wall to fill the space. The reception desk will be insight from both entrances to allow customer service representatives to greet guests entering from either location.
The restrooms downstairs will feature a classy design with a privacy wall in front of the entrance. Research shows that FBO restrooms are among the highest priorities for guests so they will be well appointed.
The entrance from the ramp side will include a dual-purpose vestibule. It will provide storage for luggage carts to they are easily accessible, as well as provide a way to quiet the noise into the building. Located next to the vestibule will be a landscaped area. This area will help to warm the appeal of the entrance as well as provide a relief place for those traveling with their pets.
A subtle feature of the first-floor design is a doorway between the restrooms and the reception area that will lead into the existing terminal. This will allow customers to access the restaurant without exiting the building, promoting the symbiotic relationship between the FBO and the restaurant.
Not shown on the first-floor design is the use of the dedicated FBO space in the existing terminal. That area will be used as office space for line service staff.
Second Floor: The top floor will also benefit from the open concept and the glass wall to enable a bright space. The conference room will feature several windows, including some facing the ramp area to allow for a view of aircraft activity. The space will be available to all FBO guests.
Additional features of the second floor include a pilot lounge with a view to the street side of the building. This is an important feature so pilots can see when their passengers are arriving. Also upstairs, is a counterspace with seating that can be used as a charging station, workstation, or viewing area. Rounding out the upstairs is a single user restroom, a storage closet, and another access door to the existing terminal.
Below, you will find elevation drawings, floor plans, and artist renderings of the proposed FBO addition. Please feel free to reach out with questions.
Attachment 2
35 8.5 Hangar Development
The hangar development will include up to 11 individual corporate hangars of approximately 3,600 square feet each, and an additional series of small “T” hangars (or box hangars) designed for small aircraft. Independent research of the area’s aviation community has shown Loyd’s Aviation the need for hangars to house corporate-sized aircraft. See Exhibit B for the Hangar Development Plan.
The approach for construction will be an “on-demand” approach. This hangar development is not intended to be built in one phase. Doing so would flood the airport’s hangar market and bring down pricing across the field. A steady approach of two or three hangars at a time will be the plan.
Corporate Hangars
Hangars will be of steel construction, each measuring approximately 3,600 square feet, and include door widths of approximately 60 feet and door heights of approximately 19 feet. These dimensions are adequate to accommodate turboprops, light jets, and some mid-sized jets.
Aircraft larger than a 60-foot wingspan will not be considered for this area due to the taxi lane width constraints approaching the parcel. Options available for hangar tenants will include insulation and a small interior office space.
As an optional add-on value, Loyd’s Aviation has partnered with a new aviation technology company called Hangar Safe. They provide an artificial intelligence system that helps to prevent “hangar rash” damage to aircraft. This system will be offered to hangar tenants.
Small Hangars
Loyd’s Aviation still sees the need for small hangars on the field, which is why the proposal includes a few small hangars that will accommodate single-engine and small twin-engine aircraft.
Attachment 2
36 9 Exhibits
Exhibit A – FBO Design and Renderings
Exhibit B – Hangar Development Plan
Exhibit C – Air Carrier Certificate
Exhibit D – Repair Station Certificate
Exhibit E – Dealer’s Aircraft Registration Certificate
Exhibit F – CDTFA Seller’s Permit
Exhibit G – Safety Policy Statement
Exhibit H – Certificate of Liability Insurance
Exhibit I – Signed RFP Addenda Acknowledgement Forms
Exhibit J – Airport Operating Permit
Attachment 2
A-1
Exhibit A
Attachment 2
A-2 Attachment 2
A-3 Attachment 2
Attachment 2 Page 210 of 596 City Council Agenda June 18, 2024 Attachment 2 Page 211 of 596 City Council Agenda June 18, 2024 Attachment 2 Page 212 of 596 City Council Agenda June 18, 2024 Exhibit C
Attachment 2
Exhibit D
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Exhibit E
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2
DISPLAY CONSPICUOUSLY AT PLACE OF BUSINESS FOR WHICH ISSUED
CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION
SELLER'S PERMIT
April 1, 2001
ACCOUNT NUMBER
097863446 - 10000
Off ce of Contro :
Bakersf e d Branch Off ce
NOTICE TO PERMITTEE:
You are required to obey all
Federal and State laws that
regulate or control your
business This permit does
not allow you to do
otherwise
LOYD'S AVIATION INC
1601 SKYWAY DR
BAKERSFIELD CA 93308-1628
S HEREBY AU HOR ZED PURSUAN O SALES AND USE AX LAW O ENGAGE N HE BUS NESS OF SELL NG ANG BLE
PERSONAL PROPER Y A HE ABOVE LOCA ON H S PERM S VAL D ONLY A HE ABOVE ADDRESS
H S PERM S VAL D UN L REVOKED OR CANCELED AND S NO RANSFERABLE F YOU SELL YOUR BUS NESS OR DROP OU
OF A PAR NERSH P NO FY US OR YOU COULD BE RESPONS BLE FOR SALES AND USE AXES OWED BY HE NEW OPERA OR
OF HE BUS NESS
Not valid at any other address
For general tax questions, please call our Customer Service Center at 1-800-400-7115 (CRS:711).
For information on your rights, contact the Taxpayers' Rights Advocate Office at 1-888-324-2798 or 1-916-324-2798.
CD FA-442-R REV 18 (5-18)
A MESSAGE TO OUR NEW PERMIT HOLDER
As a seller, you have rights and responsibilities under the Sales and Use Tax Law. In order to assist you in your endeavor and to better understand the law, we offer the following sources of help:
• V s t ng our webs te at www cdtfa ca gov
• V s t ng an off ce
• Attend ng a Bas c Sa es and Use Tax Law c ass offered at one of our off ces • Send ng your quest ons n wr t ng to any one of our off ces • Ca ng our to free Customer Serv ce Center at 1 800 400 7115 (CRS:711) As a seller, you have the right to issue resale certificates for merchandise that you intend to resell. You also have the responsibility of not misusing resale certificates. While the sales tax is imposed upon the retailer, • You have the r ght to seek re mbursement of the tax from your customer • You are respons b e for f ng and pay ng your sa es and use tax returns t me y • You have the r ght to be treated n a fa r and equ tab e manner by the emp oyees of the Ca forn a Department of Tax and Fee Adm n strat on (CDTFA)
• You are respons b e for fo ow ng the regu at ons set forth by the CDTFA As a se er, you are expected to ma nta n the norma books and records of a prudent bus nessperson. You are requ red to ma nta n these books and records for no ess than four years, and make them ava ab e for nspect on by a CDTFA representat ve when requested. You are a so requ red to know and charge the correct sa es or use tax rate, nc ud ng any oca and d str ct taxes. The tax rate app cab e to your sa es or use may not necessar y correspond to the tax rate of your bus ness address d sp ayed on th s perm t. You are a so expected to not fy us f you are buy ng, se ng, add ng a ocat on, or d scont nu ng your bus ness, add ng or dropp ng a partner, off cer, or member, or when you are mov ng any or a of your bus ness ocat ons. If t becomes necessary to surrender th s perm t, you shou d on y do so by ma ng t to a CDTFA off ce, or g v ng t to a CDTFA representat ve.
If you wou d ke to know more about your r ghts as a taxpayer, or f you are unab e to reso ve an ssue w th CDTFA, p ease contact the Taxpayers' R ghts Advocate Off ce for he p by ca ng to free, 1 888 324 2798 or 1 916 324 2798. The r fax number s 1 916 323 3319.
Please post this permit at the address for which it was issued and at a location visible to your customers.
Ca forn a Department of Tax and Fee Adm n strat on
Bus ness Tax and Fee D v s on
Exhibit F
Attachment 2
Exhibit G
Attachment
2
Attachment 2
CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
RFP ADDENDUM NO. 1
Fixed Base Operation
Paso Robles Municipal Airport
RFP ADDENDUM ISSUE DATE: May 12, 2023
RFP DUE DATE: June 29, 2023 at 5:00 PM
NOTE: IT IS NECESSARY TO INCLUDE A SIGNED RFP ADDENDUM WITH YOUR RFP PROPOSAL IN ORDER FOR THE PROPOSAL TO BE DEEMED RESPONSIVE. IN THE
EVENT OF MULTIPLE ADDENDA, ALL ARE REQUIRED TO BE SIGNED AND SUBMITTED.
I acknowledge receipt of this RFP Addendum, which consists of these 3 pages with additional information and clarification. I further acknowledge that the RFP Proposal submitted for this project incorporates the information contained in this RFP Addendum.
Company Name:
Signature:
Title:
Date:
1. Section 2.2 (Description of the Airport/FBO Property and Facilities/Aircraft Parking and Storage) does not include the Terminal Ramp. Why is that the case? What is the City’s expectation of the FBO when it comes to use and management of the Terminal Ramp?
A: The terminal ramp was inadvertently omitted from Section 2.2. It is depicted on page 24 of the document. For the terminal ramp, and other public ramps not under agreement with the FBO it is expected that the FBO help manage day to day parking and general directing of aircraft to parking as needed and in conjunction with Airport staff.
2. Section 2.2 (The Proposal should indicate whether and, if so how, the current subtenants would be accommodated, expanded, or transitioned.) Please provide a list of all current agreements the city has on all of the proposed properties with associated rates and terms, including the seasonal agreement for the Skycrane Helicopter.
Exhibit I-1
Loyd's Aviation President June 27, 2023
Attachment 2
CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
RFP ADDENDUM NO. 2
FINAL ADDENDUM
Fixed Base Operation
Paso Robles Municipal Airport
RFP ADDENDUM ISSUE DATE: May 25, 2023
RFP DUE DATE: June 29, 2023 at 5:00 PM
NOTE: IT IS NECESSARY TO INCLUDE A SIGNED RFP ADDENDUM WITH YOUR RFP PROPOSAL IN ORDER FOR THE PROPOSAL TO BE DEEMED RESPONSIVE. IN THE
EVENT OF MULTIPLE ADDENDA, ALL ARE REQUIRED TO BE SIGNED AND SUBMITTED.
I acknowledge receipt of this RFP Addendum, which consists of these 3 pages with additional information and clarification. I further acknowledge that the RFP Proposal submitted for this project incorporates the information contained in this RFP Addendum.
Company Name:
Signature:
Title:
Date:
1. Are all the areas shown in blue part of the FBO facili�es to be leased to other successful proposer? (photo 1 at end of document)
a. No, all the areas in the atached photo are not expressly part of the facility to be leased by the successful proposer. See the first 5 items of bold letering under sec�on 2.2 on page 2 for descrip�on of poten�al FBO facili�es to be leased.
2. Does the City currently have any month to month, quarterly, or annual agreements with any user, other than the current FBO, on any of the proposed FBO lease hold areas depicted in the RFP? If so, what rates are these users paying to u�lize space? a. No. Unless otherwise nego�ated, rates are based off the current fee schedule adopted by City Council.
Exhibit I-2
Loyd's Aviation President June 27, 2023
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Municipal Airport ▪ 4912 Wing Way ▪ Paso Robles ▪ California 93446 (805) 237-3877 [email protected]
December 27, 2023
William Borgsmiller
ACI Jet
4751 Aviadores Way
San Luis Obispo
CA, 93401
RE: Request for Proposals for Fixed Based Operation
Dear Mr. Borgsmiller,
Thank you for your continued participation in the Fixed Base Operation (FBO) Request for Proposal (RFP) process for the Paso Robles Municipal Airport. The City appreciates the time and effort you put into your proposal, the interview, and section process to date.
As you know, at the special joint meeting of the City Council and the Airport Commission on Tuesday, December 19, the City Council took action to:
(1) direct staff to continue to work with both proposers to obtain additional information and to address questions raised by the City Council at the meeting; (2) establish a Council Ad Hoc Committee composed of Mayor Hamon and Council Member Gregory, with support from Commission Chair Cook and Commissioner Andros, to perform a detailed review of the proposals and the additional information gathered by staff, and to ultimately make a recommendation to the City Council; and (3) request that final presentations of the proposals be made to the City Council as a whole at a future meeting.
In accordance with the foregoing direction, and as a continuation of the interview process (per Section 4.14 of the RFP) and as an effort to obtain additional and supplemental information or other material (per Section 4.15 of the RFP), the City Council has requested the following supplemental information and materials:
(A) a revised Development Plan addressing only those airport properties identified to be leased in the RFP documents and no other properties, including specifics on the proposed timing of hangar developments on the development area identified in section 2.2 of the RFP;
(B) a detailed explanation of how the FBO will operate should the City successfully establish a spaceport at the Airport;
CITY OF EL PASO DE ROBLES
“The Pass of the Oaks”
Attachment 2
Municipal Airport ▪ 4912 Wing Way ▪ Paso Robles ▪ California 93446 (805) 237-3877 [email protected]
(C) a detailed customer service plan identifying the location of customer service operations, the proposed hours of operations, and additional information on the services provided;
(D) a detailed proposal on any proposed revenue share fee split and the proposed structure of parking fees, ramp fees, and other FBO fees at the Airport if different than the City Council adopted comprehensive fee schedule; and (E) an updated Financial Plan to the extent necessary based on the foregoing updated documentation.
In addition to these requests from the City Council, staff is seeking a detailed proposal of how the FBO intends to fulfill the maintenance obligations for both Piston and Jet Aircraft maintenance. Please also identify the location of the maintenance activities, the proposed hours of operations, and the relationship the provider has with the FBO as either a contractor or employee.
Please provide the foregoing documentation via email to [email protected] no later than 5:00 p.m. (Pacific Time) on January 31, 2024 with a subject line stating “FBO Proposal – Additional Materials”. Upon receipt of the additional documentation, City staff will review and analyze the materials prior to convening the Ad Hoc Committee. Once the Ad Hoc Committee is convened, it is possible that additional information may be required or that you may be asked to further clarify aspects of your proposal.
As a reminder, the anti-lobbying and non-contact provisions detailed in Sections 4.8 and 4.9 of the RFP remain in effect until the conclusion of this process, when City Council awards a contract to the chosen FBO candidate. For the avoidance of any doubt, these provisions prohibit contact with any members of the Ad Hoc Committee outside of any meetings established by the Ad Hoc Committee.
Please let me know if you have any questions.
Sincerely,
Mark W. Scandalis
Airport Manager
xc: Ty Lewis, City Manager
Freda Berman, Public Works Director
Elizabeth Hull, City Attorney
Attachment 2
Proposal—FBO at Paso Robles Municipal Airport
Supplemental Information and Materials
Aviation Consultants, Inc. d.b.a. ACI Jet
Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 2 of 18
TABLE OF CONTENTS
TAB 1
TAB 2
TAB 3
TAB 4
TAB 5
TAB 6
A—DEVELOPMENT PLAN
B—SPACEPORT
C—CUSTOMER SERVICE
D—FEES
E—FINANCIAL PLAN
MAINTENANCE
APPENDIX TAB 7
Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 3 of 18
SUPPLEMENTAL INFORMATION & MATERIALS (CITY COUNCIL)
A revised Development Plan addressing only those airport properties identified to be leased in the RFP documents and no other properties, including specifics on the proposed timing of hangar developments on the development area identified in section 2.2 of the RFP.
Phase 1 of ACI’s Development Plan remains unchanged except for the addition of bathrooms and a shower into the terminal expansion. Also, while not highlighted in staff’s presentation, our original proposal as well as this revised one includes the renovation of all existing public-use space in the main terminal including the bathrooms at no cost to the City.
EXISTING PROPOSED
A
B
C
D
F E
G
H I
J K
L
JK
NOT FOR CONSTRUCTION
4900 WING WAY
PASO ROBLES, CA 93446
01.24 2024
FBO PLAN
LEVEL 1 0' 4' 8' 16' 32'
AREA SCHEDULE (NEW BUILDING PRICING)
FBO LEVEL 1 2,547 SF PROPOSED NEW BUILD (GROSS)
FBO LEVEL 2 1,058 SF PROPOSED NEW BUILD (GROSS)
AREA SCHEDULE (EXISTING REFINISH PRICING)
FBO LOBBY 552 SF EXISTING SPACE / NEW FINISHES
LOBBY 1,268 SF EXISTING SPACE / NEW FINISHES
MEN 187 SF EXISTING SPACE / NEW FIXTURES & FINISHES
WOMEN 188 SF EXISTING SPACE / NEW FIXTURES & FINISHES
FLOOR PLAN LEVEL 1
A AIRPORT LOBBY
B ACI JET LOBBY
C CSR
D LOUNGE
E GM
F OFFICE
G STORAGE
H FLIGHT PLANNING
I SUPPORT
J WOMEN
K MEN
L UNISEX
NOT FOR CONSTRUCTION
4900 WING WAY
PASO ROBLES, CA 93446
01.24 2024
INTERIOR
VIEWS
A
Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 4 of 18
Phase 2 features an enlarged mixed-use community hangar that can house any type of aircraft – from small GA to long wingspan horizontal space launch vehicles. This development also includes the previously proposed joint-use education facility that could be shared by Cal Poly’s Aerospace Engineering Department and the Cuesta College AMT Program.
Phase 1 construction would begin as soon as possible and Phase 2 would commence upon securing funding for the educational facilities and anchor tenants for the multi-use hangar. We estimate this would take less than 10 years, which is why we proposed a 10-year initial lease term for this space in our initial proposal.
Our development plan is based on our ability to handle transient aircraft consistent with normal commercial practices that incentivize additional fuel purchases to increase revenue to the City and the FBO. Although we originally proposed leasing the ramp to accomplish this, we are open to any alternative arrangements that achieve the same results. The City’s consultant specifically cited Scottsdale Airport (KSDL) as a shining example of a successful GA airport. ACI agrees and suggests looking to KSDL as a model for developing the appropriate structure in Paso Robles during negotiations.
As a longtime partner with the City of Paso Robles and as an extension of our commitment to bring aerospace education and careers to North County, ACI Jet is willing to contribute $100,000 to the Cuesta College Foundation upon its selection as the successful proposer. These funds will be used as seed money to support additional fundraising for the express purpose of establishing an educational facility at the Paso Robles Airport.
Full-Resolution Floor Plan & Phasing Plan (Appendix Pages 17-18) Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 5 of 18
SUPPLEMENTAL INFORMATION & MATERIALS (CITY COUNCIL)
A detailed explanation of how the FBO will operate should the City successfully establish a spaceport at the Airport.
We are enthusiastic about the Paso Robles Spaceport and committed to the success of this groundbreaking initiative in a way that fully aligns with the City’s goals. ACI Jet can provide value in the establishment and ongoing success of a spaceport at KPRB through its longstanding relationships with local businesses and community members that have been built over the last 25 years on the Central Coast. We also believe that ACI’s commitment to regional success through its partnerships with organizations such as REACH, Cuesta College, and Cal Poly-San Luis Obispo will be invaluable in achieving the City of Paso Roble’s stated goals.
In addition to our deep community roots
and track record of success, ACI Jet can
contribute to the future success of the
proposed Spaceport in the following ways:
Facility
Our proposed community hangar design
can accommodate longer-wingspan aircraft,
the prevalent design for horizontal launch
capabilities. Additionally, ACI Jet has a
long standing relationship with a space
technology tenant under lease in SBP who
is interested in becoming a long term tenant
in our proposed development at KPRB.
B
Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 6 of 18
Relationships & Workforce Development
ACI will use its longstanding relationships
with local aerospace companies as well as
its connections with large scale commercial
space operators such as SpaceX to highlight
and promote KPRB’s potential. We have
already received numerous inquiries to
connect with graduates of the new AMT
program that we established in partnership
with Cuesta College and believe these
companies can be pursued to help fund
the proposed joint Cal-Poly / Cuesta
educational facility at the Paso Robles
Airport. The ability to integrate this element
of workforce development into the DNA of
KPRB aligns perfectly with the City’s goal of establishing the Paso Robles Space Innovation and Technology Park and will help to attract much needed future business development to ensure the Airport / Spaceport’s success.
Did you know?...
ACI Jet helped to launch Cuesta’s Aircraft Maintenance
Technician (AMT) program, with a $500,000 private
contribution from the company!
Provided that ACI is selected as the successful proposer, the company will expand on this commitment with an additional $100,000 contribution to the Cuesta College Foundation
as seed money for the express purpose of establishing an educational facility at the Paso Robles Airport.
FBO Support
Spaceport operations at our facility would mirror existing turbine aircraft support ensuring a seamless addition of new space-focused operations. We anticipate that our high-tech resources and in-depth experience with advanced turbine powered aircraft will be highly relevant to supporting spaceport operations. These resources and experience include but are not limited to:
• Advanced calibrated technical equipment
to measure the precise thickness of metal,
composite, and applied surfaces materials. (i.e.
Spacecraft skin thickness.)
• Advanced certification equipment that can
be used to certify high altitude aerospace
instruments.
• Experience with the regulatory process and
agencies involved in oceanic operations, including clearances, Flight Information Region (FIR) regulations, and applicable ICAO protocols and procedures. • Larger capacity fuel trucks to serve larger aircraft and other properties around the airport. • Buses and/or vans to support terminal arrivals and transportation to other properties around the airport.
• Collaboration with the City of Paso Robles to promote events and community activities.
Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 7 of 18
SUPPLEMENTAL INFORMATION & MATERIALS (CITY COUNCIL)
A detailed customer service plan identifying the location of customer service operations, the proposed hours of operations, and additional information on the services provided.
There appears to be a misconception that ACI Jet does not currently have customer service at KPRB and/or that we did not include on-site customer service in our original RFP response. The information provided below is intended to clarify our planned service levels and guarantees.
Customer Service at KPRB Today
Staffing. ACI Jet’s Customer Service Team consists of Aircraft Ground Support (AGS) technicians and Hospitality and Experience (H&E) agents. We currently staff four full-time personnel at PRB in a hybrid capacity (AGS/H&E) providing parking/fueling and concierge services for arriving and departing customers. A quick review of our operations at PRB showed that our lobby is currently staffed 90% of the time by a member of our team.
Also, while phone calls are initially routed to our H&E agents in SLO, they are quickly transferred to our staff in Paso Robles for smooth coordination of on-site needs. We currently employ 10 H&E agents in SLO who are adept at supporting Paso Robles and who work on-site from time to time when dictated by demand.
ACI’s ability to leverage its larger team and resources has delivered an exceptional level of service in PRB, even during periods of low demand when maintaining such a large team of trained and qualified professionals would not otherwise be possible. Conversely it is the reason that ACI can respond with confidence and on short notice to periods of extreme demand such a tanker base response to a nearby wildfire.
ACI’s Current Hours of Operations at Paso Robles Airport are as follows:
• March to November: on-site 7 am - 7:30 pm.
• December to February: on-site 7 am - 6:30 pm.
• After-hours notification to ACI-PRB personnel:
◦ Until 9 pm: calls answered/forwarded by ACI-SLO.
◦ After 9 pm: calls fielded by a professional answering service. ◦ Note: nearly all after-hours services are known ahead of time and planned for.
C
Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 8 of 18
Proposed Future Customer Service at KPRB
In addition to the current staffing described above, a dedicated Hospitality & Experience agent would be assigned to PRB:
• Before completion of the new executive terminal/hangar: Thursday to Sunday, 9 am - 3 pm. • After completion of the new executive terminal/hangar: Daily, 7 am - 7 pm.
NOT FOR CONSTRUCTION
4900 WING WAY
PASO ROBLES, CA 93446
06.22 2023
INTERIOR
VIEWS
Summary of ACI Jet Customer Services
Customer Service Line Service
• Rental vehicles (vehicles available on-site)
• Arrange catering
• Transportation (limo, Uber, etc.)
• Process payments
• Dispatch requests
• Coordinate after-hours services
• Snack and refreshment ordering / stocking
• Lobby cleanliness and organization
• Concierge services
• Operational communications
• Ensure safe aircraft operations
• Airside security and safety
• Aircraft parking
• Ramp space management
• Aircraft marshaling
• Fueling
• Aircraft lavatory service
• Potable water service
• Coffee, ice papers
• Oil services
• Fuel spill prevention and clean-up
• Ground power services
• Quality control checks and assurance
• Fuel inventory management
• Ramp cleanliness and organization
A small example of some of ACI Jet’s stellar reviews at KPRB. A more comprehensive summary of customer reviews was provided at the Joint City Council & Airport Commission Meeting.
Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 9 of 18
SUPPLEMENTAL INFORMATION & MATERIALS (CITY COUNCIL)
A detailed proposal on any proposed revenue share fee split and the proposed structure of parking fees, ramp fees, and other FBO fees at the Airport if different than the City Council adopted comprehensive fee schedule.
Revenue Share Fee Split & Fees
Provided that the City would like to proceed with ACI Jet’s proposed capital improvements, we propose an 80% (ACI) / 20% (City) split on the ramp and parking fees, all of which can be waived with minimum fuel purchases. The proposed fees shown below are consistent with normal commercial practices within our industry when an FBO provides marshaling, parking, towing, exceptional facilities, concierge services, and customary amenities. This package of services is precisely what ACI is proposing and what sophisticated and high value customers are willing to pay for.
Aircraft Ramp Fee Parking Fee Min. Fuel to Waive
Piston Single $0 $12 Any
Piston Twin $0 $12 Any
Helicopter Small $60 $45 20 gal
Helicopter Standard $125 $55 50 gal
Very Light Jet $125 $150 75 gal
Light Jet $250 $210 150 gal
Mid-Size Jet $385 $270 250 gal
Super Mid Jet $510 $360 350 gal
Large Jet $635 $460 400 gal
Super Long Range $825 $550 500 gal
A Sustainable Win-Win FBO Business Model
Our proposed financial model is integral to our ability to deliver high-end services that are synonymous with the ACI Jet brand and to contribute significantly to the airport experience for all types of airport users, including light GA. This model also incentivizes more sales to transient flight crews resulting in more direct revenue to the City that can- be reinvested in the airport.
By providing a higher level of service, ACI can generate a corresponding higher level of revenue that when split with the City will generate more income than the established fees that are merely for the use of space instead of a combined high touch service experience. Our proposed arrangement is standard practice at FBOs across the country and aligns with industry best practices. As mentioned by City’s consultant, Scottsdale Airport (KSDL) is a shining example of economic success and all of the FBOs in Scottsdale employ a similar ramp fee structure with waiver of all or part of the fees with an appropriate fuel purchase. (Continued on Next Page)
D
Attachment 2
Proposal – FBO at Paso Robles Municipal Airport
Supplemental Information & Materials, Page 10 of 18
While this is normally accomplished by the FBOs leasing appropriate ramp space to accommodate high value clients, ACI is open to an alternative arrangement that provides the same results.
Consistent with this concept, we have proposed an ongoing 80/20 split revenue sharing model for the entire 40 year proposed period but we remain open to any other options agreeable to the City that achieve the same results.
Consistent with our proposal, it is worth noting that ACI Jet’s business model, including competitive fuel pricing, has garnered national recognition.
Fuel pricing matters...
The City benefits directly from the sale of fuel,
and lower pricing drives more fuel sales. ACI
Jet’s business model has always been to apply
a competitive fuel pricing model which in turn
generates substantial revenue for the airports we
operate from. The table below represents both
ACI Jet and Loyd’s retail fuel pricing on Air Nav
as of January 29, 2024.
ACI Jet Loyd’s Difference
Avgas $6.22/g $7.49/g +20.4%
Jet-A $6.27/g $7.09/g +13.1%
Self-Serve $5.00 N/A N/A
Source: airnav.com
Attachment 2