CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Revised Agenda
Tuesday, November 19, 2024, 5:30 PM
Tuesday, November 19, 2024, 6:30 PM
Council Chamber - Library/Conference Center
1000 Spring Street
Paso Robles, CA 93446
Residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council, other than brief reports and announcements by staff or the Council.
Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name. City Council meetings will be livestreamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube. Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. 5:30 PM CALL TO ORDER
B. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Roden, Councilmember Strong, Mayor Hamon
C. CLOSED SESSION ITEMS
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATEDLITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Number of Cases: 1
D. PUBLIC COMMENT REGARDING CLOSED SESSION MATTERS
E. ADJOURN TO CLOSED SESSION
F. 6:30 PM RECONVENE TO OPEN SESSION
G. PLEDGE OF ALLEGIANCE
H. INVOCATION
Reverend Sarah-Kate Duran, The Revival Center
City Council Agenda November 19, 2024
I. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Roden, Councilmember Strong, Mayor Hamon
J. STAFF INTRODUCTIONS
K. REPORT FROM CLOSED SESSION
*L. GENERAL PUBLIC COMMENTS 7 - 9
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.
State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).
M. AGENDA ITEMS TO BE DEFERRED
N. OVERVIEW OF ITEMS ON CONSENT CALENDAR
Chris Huot, Interim City Manager
O. CONSENT CALENDAR
ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately.
Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration. Items pulled from consent will be heard at the end of the meeting.
1. Approval of November 5, 2024 City Council Meeting Minutes 10 - 14
2. Approval of November 13, 2024 City Council Special Meeting Minutes 15 - 16 Melissa Boyer, City Clerk
3. Receipt of Advisory Body Minutes 17 - 19
Melissa Boyer, City Clerk
Youth Commission - 10/02/2024
4. Receipt of Warrant Register 20 - 72
Ryan Cornell, Administrative Services Director
5. Receipt of Treasurer’s Report – July 2024 73 - 91
Catherine Piatti, Finance Manager
Ryan Cornell, Administrative Services Director/City Treasurer CEQA Determination: The city finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Receive and file the Monthly Treasurer’s Report for July 2024.
6. Receipt of Treasurer’s Report – August 2024 92 - 111 City Council Agenda November 19, 2024 Page 2 of 6
Catherine Piatti, Finance Manager
Ryan Cornell, Administrative Services Director/City Treasurer CEQA Determination: The city finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Receive and file the Monthly Treasurer’s Report for August 2024.
7. Approval of Change Order to the Pacific Waste Services Contract for Phase I and Phase II of Landfill Partial Final Closure – Construction, Design, Permit, Construction Management
112 - 121
Adam Spaulding, Solid Waste & Recycling Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX approving the Change Order to PWS Contract for the Paso Robles Landfill Partial Final Closure Design in the amount of $48,316.
8. Approval of Purchase of Fleet Replacement Items 122 - 131 Dwayne Brown, Maintenance Services Superintendent
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378(b).
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to purchase authorizing an International HX620 SBA 3,800 Gallon Water Truck and Freightliner XT 70 RM High Ranger as included in the City’s FY 2024-25 Fleet Replacement Program.
9. Approval of a Resolution Awarding a Construction Contract to Whitaker Construction Group, Inc. to Install a Portion of the Sewer Upgrades Serving Capitol Hill on Creston Road
132 - 137
Ditas Esperanza, Capital Projects Engineer
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).
Recommendation: Approve Resolution 24-XXX authorizing the Interim City Manager to approve a construction contract with Whitaker Construction Group, Inc. to install a portion of the Capitol Hill Road sewer crossing Creston Road, in the amount of $151,105.
10. Approval of a Resolution Awarding a Construction Contract to V. Lopez Construction to Install Pedestrian Enhancements at the East and West Ends of the 24th Street Bridge
138 - 149
Ditas Esperanza, Capital Projects Engineer
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of City Council Agenda November 19, 2024 Page 3 of 6
existing or former use (State CEQA Guidelines, § 15301).
Recommendation: Approve Resolution 24-XXX authorizing the City Manager to approve a construction contract with V. Lopez Construction to install pedestrian enhancements at the east and west ends of the 24th Street Bridge, in the amount of $550,673.
11. Approval of a Resolution Awarding a Professional Services Agreement to Prepare Plans, Specifications, and Estimates (PS&E) to Rehabilitate and Repair the Bridge Decks of the 13th Street Bridge and Niblick Bridge
150 - 164
Ditas Esperanza, Capital Projects Engineer
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to enter into professional services agreement with Kimley-Horn in the amount of $397,954 to provide Plans, Specifications, and Estimates (PS&E) to rehabilitate and repair the bridge decks of the 13th Street Bridge and the Niblick Bridge.
12. Second Reading by Title Only and Adoption of an Ordinance No. 1151 Amending Zoning Code Standards for Accessory Dwelling Units and Junior Accessory Dwelling Units to Comply with State Law (P24-0074, RZN24-01)
165 - 181
Katie Banister, Associate Planner
CEQA: Staff recommends that the City Council find this action is statutorily exempt from CEQA under Section 21080.17 of the Public Resources Code Recommendation: Approve second reading by title only and adopt Ordinance 1151 regarding accessory dwelling units and junior accessory dwelling units to comply with recent changes in state law based on findings.
13. Sewer Reimbursement Agreement between the City of Paso Robles and Quorum Realty Fund IV, LLC
182 - 205
David Athey, Acting City Engineer
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager, or their authorized representative, to sign the Sewer Main Installation Reimbursement Agreement for the installation of the sewer main extension subject to any minor, technical, or non-substantive changes as approved by the City Manager in consultation with the City Attorney.
P. PUBLIC HEARINGS
*1. 2025 Community Development Block Grant Program and the Draft Annual Action Plan
206 - 218
Darren Nash, City Planner
CEQA Determination: The Draft Annual Action Plan is exempt from the California Environmental Quality Act (CEQA) pursuant to State Guidelines Section 15061(b)(3) and 15378, as it does not constitute a “project” under CEQA.
Recommendation: Set the Public Hearing for 2025 CDBG Allocation to the regularly scheduled City Council meeting on Tuesday, March 4, 2025 and direct that the City Council Agenda November 19, 2024 Page 4 of 6
following applications be listed in the Draft One Year Action Plan as follows:
a. Parkview/Airport Road Crosswalk $132,022
b. Indicate which of the three public service applications should be in the Draft Consolidated Plan as being
recommended for the entire 15% public service funding
to be used for Paso Robles services $ 30,467
c. Administration $ 14,218
Total $176,707
Q. DISCUSSION ITEMS
1. Acceptance of Gift: Ford Transit 350 Van from the Paso Robles Library Foundation 219 - 222 Angelica Fortin, Community Services Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX accepting the Paso Robles Library Foundation’s gift of a Ford Transit 350 van valued at $74,735.
2. Introduction and First Reading by Title Only of an Ordinance Amending Paso Robles Municipal Code Chapter 2.04 Regarding the Time of Regular Meetings of the City Council
223 - 226
Chris Huot, Interim City Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Introduction for first reading by title only Ordinance XXXX amending Section 2.04.010 of the municipal code allowing for the regular City Council meeting start time to be set by resolution.
*3. Approval of a Resolution Awarding Contract for Pickleball Court Complex Construction at Sherwood Park
227 - 275
Freda Berman, Public Works Director
CEQA Determination: The pickleball court complex is categorically exempt from the California Environmental Quality Act (CEQA) under the Class 3 exemption, which applies to the construction of small facilities. (State CEQA Guidelines, section 15303.)
Recommendation: It is recommended that the City Council take the following actions:
1. Approve Resolution 24-XXX awarding a contract for construction of the Pickleball Court Complex to JJ Fisher Construction, Inc. in the amount of $3,279,897 and authorize the City Manager to execute the contract, subject to any minor, technical, or non-substantive changes as approved by the City Manager and the City Attorney;
2. Approve a total project budget of $4,091,411 and appropriate funds from the Parks and Development Impact fees totaling $1,211,948 and ARPA funds totaling $2,879,463 to the project by redirecting ARPA funds totaling $2,045,963 from the South Vine Street Bridge to the Pickleball Court Complex construction project to meet the total project budget.
4. Approval of Landfill Tipping Fees Adjustment 276 - 283 Adam Spaulding, Solid Waste & Recycling Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State City Council Agenda November 19, 2024 Page 5 of 6
CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX approving the proposed adjustments to Landfill tipping fees, effective January 1, 2025.
5. Receipt of the Paso Robles Waste & Recycle Hauling Rate Study Report and Approval to Proceed with a Solid Waste Hauling Rate Adjustment 284 - 322
Adam Spaulding, Solid Waste & Recycling Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: November 19, 2024
Recommendation: Approve Resolution 24-XXX, authorizing the commencement of the Proposition 218 process for property owners to consider the proposed Solid Waste Hauling Rate Adjustments.
R. CITY MANAGER REPORT
S. COUNCIL BUSINESS AND COMMITTEE REPORTS
T. UPCOMING EVENTS
Supplemental Sales Tax Oversight Committee Meeting November 20, 2024, 5:30 PM Paso Robles Planning Commission Meeting November 26, 2024, 6:30 PM City Facilities Closed in Observance of Thanksgiving Holiday November 28, 2024 - November 29, 2024
Downtown Lighting Ceremony November 29, 2024, 5:30PM
Paso Robles City Council Meeting December 3, 2024, 6:30 PM U. ADJOURNMENT
City Council Agenda November 19, 2024 Page 6 of 6