CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Regular Meeting Agenda
Tuesday, December 17, 2024, 6:30 PM
Council Chamber - Library/Conference Center
1000 Spring Street
Paso Robles, CA 93446
Residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council, other than brief reports and announcements by staff or the Council.
Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name. City Council meetings will be livestreamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube. Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. 6:30 PM CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. INVOCATION
Rabbi Meir Gordon, Chabad of Paso Robles
D. ROLL CALL
Councilmember Bausch, Councilmember Gregory, Councilmember Roden, Councilmember Strong, Mayor Hamon
E. STAFF INTRODUCTIONS
F. ELECTION RESULTS
1. Declaration and Certification of Results of Consolidated General Election – November 5, 2024
7 - 21
Melissa Boyer, City Clerk
CEQA: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX reciting the facts and declaring the City Council Agenda December 17, 2024
results of the November 5, 2024 Consolidated General Election for the City Treasurer, and members of Council in Districts 1, 3, and 4 as made available by the County Elections Office.
2. Oaths of Office and Certificates of Election for Newly Elected Officials from the November 5, 2024 Consolidated Election
22 - 29
G. ADJOURN TO RECEPTION
H. RECONVENE MEETING
I. ROLL CALL OF NEW COUNCIL
Councilmember Bausch, Councilmember Beal, Councilmember Gregory, Councilmember Strong, Mayor Hamon
J. PRESENTATIONS
1. Recognition of Outgoing Councilmember Sharon Roden
Mayor John R. Hamon, Jr.
2. American Legion 100th Anniversary Proclamation 30 - 30 Mayor John R. Hamon, Jr.
3. Veterans of Foreign Wars 125th Anniversary Proclamation 31 - 31 Mayor John R. Hamon, Jr.
K. GENERAL PUBLIC COMMENTS
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.
State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).
L. AGENDA ITEMS TO BE DEFERRED
M. OVERVIEW OF ITEMS ON CONSENT CALENDAR
Ty Lewis, City Manager
N. CONSENT CALENDAR
ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately.
Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration. Items pulled from consent will be heard at the end of the meeting.
1. Approval of December 3, 2024 City Council Meeting Minutes 32 - 36 Melissa Boyer, City Clerk
2. Approval of December 9, 2024 City Council Special Meeting Minutes 37 - 39 Melissa Boyer, City Clerk
City Council Agenda December 17, 2024 Page 2 of 6
3. Receipt of Advisory Body Minutes 40 - 50
Melissa Boyer, City Clerk
Planning Commission - 07/09/2024, 08/13/2024 and 08/27/2024
4. Receipt of Warrant Register 51 - 97
Ryan Cornell, Administrative Services Director
5. Receipt of Treasurer’s Report – October 2024 98 - 116 Catherine Piatti, Finance Manager
Ryan Cornell, Administrative Services Director/City Treasurer CEQA: The city finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Receive and file the Monthly Treasurer’s Report for October 2024.
6. Approval of a Resolution Awarding Banking Services to Pacific Premier Bank 117 - 120 Ryan Cornell, Administrative Services Director
CEQA: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, awarding City banking services to Pacific Premier Bank.
7. Approval of Side Letters of Agreement with the Paso Robles Police Association, the Paso Robles Professional Firefighters, and the Service Employees International Union; the Wage and Benefit Summary Amendments with the Unrepresented Confidential, Professio
121 - 143
Ryan Cornell, Administrative Services Director
Shannon Foutz, Human Resources/Risk Manager
CEQA:The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to approve the side letter of agreements with the Paso Robles Police Association, the Paso Robles Professional Firefighters, and the Service Employees International Union; the amendments to the Wage and Benefit Summaries with the Unrepresented, Professional, Management and the Unrepresented Part-Time Groups; and approve the Master Pay Schedule.
8. Approval of First Amendment to Lease Agreement with Congressman Jimmy Panetta for the Congressional District Office located at the Train Station at 800 Pine Street
144 - 172
Paul Sloan, Economic Development Manager
CEQA: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, accepting the First Amendment Proposal for Congressman Panetta’s Lease for the commercial property 800 Pine Street attached hereto as Exhibit A, authorizing the City Manager to execute leasing agreements, subject to any minor, technical, or non-substantive changes approved by the City Attorney and consistent with Council’s intent.
City Council Agenda December 17, 2024 Page 3 of 6
O. PUBLIC HEARINGS
1. Time and Place Fixed for Public Hearing on Annexation No. 1 to City of Paso Robles Community Facilities District No. 2022-2N (Olsen/South Chandler Ranch – Services), including Adoption of Resolution Calling a Special Election for Said Community Facilities
173 - 199
District, Canvassing of Votes for the Ballot Election to Annex Territory into Said Community Facilities District, Adoption of Resolution Certifying Election Results and Adding Property to Said Community Facilities District, and Introduce by Title Only an Ordinance of the City Council of the City of Paso Robles, Acting in its Capacity as the Legislative Body of Said Community Facilities District, Levying and Apportioning Special Tax Liens in Territory Annexed into Said Community Facilities District Ryan Cornell, Administrative Services Director/City Treasurer CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: It is recommended that City Council takes the following actions:
1. Conduct a public hearing for Annexation No. 1;
2. Approve Resolution 24-XXX(A), calling for a special election of landowners to annex territory into the District;
3. Conduct the election;
4. Approve Resolution 24-XXX(B), declaring the results of the special election;
5. Introduce for first reading by title only, Ordinance XXXX, levying and apportioning special taxes in the territory annexed into the Community Facilities District No. 2022-2N.
P. DISCUSSION ITEMS
1. Approval of Agreement with Department of Resources Recycling and Recovery (CalRecycle) for Financial Assurance for Postclosure Maintenance and Corrective Action of the City Landfill
200 - 203
Adam Spaulding, Solid Waste & Recycling Manager
CEQA: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 24-XXX, authorizing the City Manager to enter into an agreement with the California Department of Resources Recycling and Recovery Agreement (CalRecycle) confirming the City’s pledge of financial assurance for post-closure and corrective action activities.
2. Approval of a Change Order to the Design Contract for a New Corporation Yard 204 - 222 Freda Berman, Public Works Director
CEQA: The City finds that this action is consistent with the previously certified Mitigated Negative Declaration for the Union Road Safety Training Center and therefore no additional review is required under the California Environmental Quality Act.
Recommendation: Approve Resolution 24-XXX authorizing the City Manager to execute a Change Order to the existing contract with Omni Design Incorporated in the amount of $159,037 bringing the total contract to $1,058,490 with the City Manager and City Attorney making minor, technical and non-substantive changes as necessary, consistent with Council’s overall intent and finding that this action is consistent with the previously certified Mitigated Negative Declaration for the City Council Agenda December 17, 2024 Page 4 of 6
Union Road Safety Training Center and no additional CEQA review is required.
3. Approval of Final Map Tract 3149 For Recordation, Vinedo Planning Area 9 (Olsen – South Chandler Specific Plan PA-9)
223 - 454
Warren Frace, Community Development Director
CEQA: A Final Environmental Impact Report (EIR) was previously prepared for the Olsen South Chandler Specific Plan. The proposed Final Tract Map does not require additional review under CEQA pursuant to Public Resources Code section 21166 and CEQA Guidelines section 15162 and 15182 (no subsequent or supplemental EIR is required, because no “substantial changes” to the project or to the circumstances under which the project was undertaken are proposed, and there are no “new significant environmental effects” or a “substantial increase in the severity of previously identified significant effects” under the existing EIR).
Recommendation:
1. Approve Resolution 24-XXX which:
a. Approves Final Map Tract 3149, CC&R's and Deed Restrictions and directs the City Clerk to state the Council’s approval on the Final Map. b. Accepts the Offers of Dedication to the terms of Offer of Dedication by the parties having a record interest in said land.
c. Orders the abandonment of Public Right of Way Abandonments shown on the Final Map affecting the residential lots.
d. Authorizes entering into a Subdivision Improvement Agreement, directing the City Manager to sign the Subdivision Improvement Agreement, and authorizing the City Attorney to correct any non-substantive errors in the document. e. Authorize the City Manager to sign the Agreement with Vinedo II, LLC entitled Agreement Affecting Real Property – Right of Way Dedication entered into on February 14, 2020.
f. Authorize the City Manager to sign the recision of the Agreement Affecting Real Property – Right of Way Dedication Agreement with the Fuentez Family LLC, a California Limited Liability Company, Steven C. Meixner, an unmarried man, Thomas Newlin Hastings Jr. and Elizabeth S. Hastings, Trustees of the Hastings Family Trust Dated July 4, 2000, Bryan N. Beckham and Louise Spadia Beckham, Trustee of the BLB Family Trust Dated December 25, 1999, Paul Shannon and Kenna Shannon, Husband and Wife as Joint Tenants, and Corban Holland and Ann Holland, Husband and Wife as Joint Tenants, all as Tenants in Common dated February 13, 2020 (Recorded document No. 2020021503)
2. Direct the City Engineer to record all documents required by the Conditions of Approval.
4. Second Reading by Title Only and Adoption of Ordinance 1153 Amending Paso Robles Municipal Code Chapter 12.44.010 Regarding Employee Parking Permits 455 - 462
Chris Huot, Assistant City Manager
Damian Nord, Police Chief
CEQA: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Second reading by title only and adopt Ordinance 1153 amending Section 12.44.010 of the Paso Robles Municipal Code to eliminate the Employee Parking Permit Program as of January 1, 2025.
5. Selection of Mayor Pro Tempore and Assignment of Councilmembers to Regional Bodies, Ad Hoc Committees, and as Liaisons to Advisory Bodies 463 - 470
City Council Agenda December 17, 2024 Page 5 of 6
Melissa Boyer, City Clerk
CEQA: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.
Recommendation: Select a Mayor pro Tempore and approve the assignment of Councilmembers to regional bodies, commission liaisons, and ad hoc committees as proposed by the Mayor and modified, if desired, by the Council.
Q. CITY MANAGER REPORT
R. COUNCIL BUSINESS AND COMMITTEE REPORTS
S. UPCOMING EVENTS
City Facilities Closed in Observance of Christmas Holiday December 25, 2024 City Facilities Closed in Observance of New Years Day January 1, 2025 Paso Robles Youth Commission Advisory Committee Special Meeting January 8, 2025, 5:00 PM
Paso Robles Senior Citizen Advisory Committee Meeting January 13, 2025, 1:30 PM Paso Robles Parks & Recreation Advisory Committee Meeting January 13, 2025, 4:00 PM
Paso Robles Planning Commission Meeting January 14, 2025, 6:30 PM Paso Robles City Council Meeting January 15, 2025, 6:00 PM T. ADJOURNMENT
City Council Agenda December 17, 2024 Page 6 of 6