CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Revised Agenda
Wednesday, January 15, 2025, 4:30 PM
Wednesday, January 15, 2025, 6:00 PM
Council Chamber - Library/Conference Center
1000 Spring Street
Paso Robles, CA 93446
Residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council, other than brief reports and announcements by staff or the Council.
Written public comments can be submitted via email to [email protected] prior to 12:00 noon on the day of the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name. City Council meetings will be livestreamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube. Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. 4:30 PM CALL TO ORDER
B. ROLL CALL
Councilmember Bausch, Councilmember Beal, Councilmember Gregory, Councilmember Strong, Mayor Hamon
C. CLOSED SESSION ITEMS
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
Significant Exposure to Litigation: Three cases
2. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION (Gov. Code, § 54956.9(d)(4))
Initiation of Litigation: One case
D. PUBLIC COMMENT REGARDING CLOSED SESSION MATTERS
E. ADJOURN TO CLOSED SESSION
F. 6:00 PM RECONVENE TO OPEN SESSION
G. PLEDGE OF ALLEGIANCE
City Council Agenda January 15, 2025
H. INVOCATION
Pastor Pat Sheean, Family Worship Center
I. ROLL CALL
Councilmember Bausch, Councilmember Beal, Councilmember Gregory, Councilmember Strong, Mayor Hamon
J. STAFF INTRODUCTIONS
K. REPORT FROM CLOSED SESSION
L. PRESENTATIONS
1. Big Brothers Big Sisters Proclamation 7 - 7
John R. Hamon, Jr., Mayor
2. Doug Harris Retirement Proclamation 8 - 9
John R. Hamon, Jr., Mayor
3. John Prickett Retirement Proclamation 10 - 10
John R. Hamon, Jr., Mayor
M. GENERAL PUBLIC COMMENTS
This is the time the public may address the Council on items within the Council’s purview but not scheduled on the agenda. All persons desiring to speak on an agenda item are asked to fill out Speaker Information Cards and give them to the City Clerk prior speaking. Each individual speaker will be limited to a presentation total of three (3) minutes per item. Those persons wishing to speak on any item scheduled on the agenda will be given an opportunity to do so at the time that item is being considered.
State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2).
N. AGENDA ITEMS TO BE DEFERRED
O. OVERVIEW OF ITEMS ON CONSENT CALENDAR
Ty Lewis, City Manager
P. CONSENT CALENDAR
ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED ROUTINE, NOT REQUIRING SEPARATE DISCUSSION. However, if discussion is wanted by a member of the Council or public the item may be removed from the Consent Calendar and considered separately.
Councilmembers and members of the public may offer comments or ask questions of clarification without removing an item from the Calendar. Individual items are approved by the vote that approves the Consent Calendar unless an item is pulled for separate consideration. Items pulled from consent will be heard at the end of the meeting.
1. Approval of December 17, 2024 City Council Meeting Minutes 11 - 17
2. Approval of January 7, 2025 City Council Special Meeting Minutes 18 - 21
3. Approval of January 8, 2025 City Council Special Meeting Minutes 22 - 23 Melissa Boyer, City Clerk
4. Receipt of Advisory Body Minutes 24 - 39
Melissa Boyer, City Clerk
City Council Agenda January 15, 2025 Page 2 of 6
5. Approval of Agreement with Townsend Public Affairs for State and Federal Legislative Advocacy and Grant Writing Services
40 - 82
Chris Huot, Assistant City Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 25-XXX, authorizing the City Manager to execute agreement with Townsend Public Affairs, Inc. for a term of two years expiring December 31, 2026.
6. Receipt of Warrant Register 83 - 172
Ryan Cornell, Administrative Services Director
7. Receipt of Annual Comprehensive Financial Report for Fiscal Year 2023-24 173 - 387 Ryan Cornell, Administrative Services Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Receive and file the Annual Comprehensive Financial Report, which includes the Independent Auditor’s Report on the City’s financial statements, for the fiscal year ended, June 30, 2024.
8. Approval of a Resolution Awarding a Professional Services Agreement to Rick Engineering to Update the 2007 Storm Drain Master Plan
388 - 405
Kim Porter, Stormwater Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378, where it can be seen with reasonable certainty the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment.
Recommendation: Approve Resolution 25-XXX, authorizing the City Manager to execute a Professional Services Agreement with Rick Engineering in the amount not to exceed $199,980, authorizing the City Manager, in consultation with the City Attorney, to make any minor, technical, or non-substantive changes to the Agreement that are consistent with the Council action.
*9. Approval of a Resolution to Award of a Construction Contract for Water Services Installation Related to the Creston Road Rehabilitation Project 406 - 423
David Athey PE, Water Resources Manager
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).
Recommendation: Approved Resolution 25-XXX, authorizing the City Manager to approve a construction contract with RCH Construction to install thirty water services on Creston Road in the amount of $189,229 and appropriate Wastewater Fund reserves to cover this unanticipated project cost.
10. Approval of a Resolution Awarding a Construction Contract for Road Repairs for the Serenade and Brahma Neighborhood (Zones 4C, 4F, and parts of 4I) Project 424 - 430
Ditas Esperanza, Capital Projects Engineer
City Council Agenda January 15, 2025 Page 3 of 6
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).
Recommendation: Approve Resolution 25-XXX, authorizing the City Manager to award a contract to Calportland Construction to perform Road Repairs for the Serenade and Brahma neighborhood (Zones 4C, 4F, and parts of 4I), in the amount of $869,000.00, and to authorize the City Manager and City Attorney to make minor, technical, or non-substantive changes to the contract that are consistent with the Council action.
11. Approval of a Resolution Amending the Contract with Stantec Consulting for the Design of the South Vine Road Realignment and South Vine Bridge 431 - 436
Ditas Esperanza, Capital Projects Engineer
CEQA Determination: The City finds that this action is consistent with the Gateway Annexation Project Environmental Impact Report (SCH#2013101050) certified by the City Council on June 16, 2020, per CC Resolution 20-102 Recommendation: Approve Resolution 25-XXX, authorizing the City Manager to supplement an additional $160,000 to Stantec Consulting’s contract for the design of the South Vine Street realignment and South Vine Bridge.
Q. PUBLIC HEARINGS
1. Time and Place Fixed for Public Hearing to Revise the Rate and Method of Apportionment of Special Tax of Improvement Area No. 2 of the City of Paso Robles Community Facilities District No. 2022-1N (Olsen/South Chandler Ranch – Facilities), including Adopt
437 - 468
Ryan Cornell, Administrative Services Director/City Treasurer CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: It is recommended that City Council takes the following actions:
1. Conduct a public hearing;
2. Approve Resolution 25-XXX(A), calling for a special election;
3. Conduct the election;
4. Approve Resolution 25-XXX(B), of change and declaring the results of the special election;
5. Introduce for first reading by title only, Ordinance XXXX, authorizing the levy of special taxes.
*2. Public Hearing Concluding the Proposition 218 Process for Solid Waste Collection Rates
469 - 513
Adam Spaulding, Solid Waste & Recycling Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Approve Resolution 25-XXX, approving the solid waste rates for Paso Robles Waste and Recycle Exclusive Solid Waste Franchise Agreement with the City (as shown in Exhibit A) and authorize the City Manager to execute all relevant documentation.
R. DISCUSSION ITEMS
City Council Agenda January 15, 2025 Page 4 of 6
1. 2025 Fourth of July Community Fireworks Celebration at Barney Schwartz Park 514 - 515 Freda Berman, Public Works Director
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Authorize staff to continue the 2025 Fourth of July Community Fireworks Celebration at Barney Schwartz Park with all expenses exceeding available revenue covered by General Fund reserves (estimated by City staff at roughly $70,000, if the costs mirror the 2024 event).
*2. Introduce for First Reading by Title Only an Ordinance of the City of El Paso de Robles Municipal Code Updating Existing Animal Control Regulations of Title 8 516 - 561
Tod Rehner, Police Commander
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Introduce for First Reading by Title Only Ordinance No. XXXX, Amending Title 8 of the El Paso de Robles Municipal Code Regarding Updates to Existing Animal Control Regulations.
3. Establishing the City’s Intent to Sell Real Property Located at 417 Cool Valley Drive, Finding that the Subject Property is Exempt from the Surplus Land Act, and Setting a Hearing Date for Consideration of Protests
562 - 568
David LaCaro, Public Works Operations Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3).
Recommendation: Approve Resolution 25-XXX which will
1) Announce the City’s intent to sell the property located at 417 Cool Valley Drive based in the finding of public interest and convenience requiring the sale of the property; and
2) Fix a date and time for hearing protests to the property conveyance; and 3) Publish the adopted Resolution in the local publication and no less than ten (10) days in three (3) conspicuous locations upon the property; and 4) Declare that the subject property is exempt for the Surplus Land Act.
4. Consideration of Support for Legislation Efforts that Allow for a Future, VoterApproved, San Luis Obispo Council of Governments Transportation-Specific Measure to be Waived from the Two Percent Local Sales Tax Limit. 569 - 573
Chris Huot, Assistant City Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Authorize the Mayor to sign a letter of support on behalf of the City Council and remit letter to SLOCOG.
5. Consideration of City Council Meeting Video Production and Chamber Improvements
574 - 576
Chris Huot, Assistant City Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
City Council Agenda January 15, 2025 Page 5 of 6
Recommendation: Approve the initiation of the City Council Meeting Video Project including Council-selected optional upgrades, appropriate $225,000 in PEG fund to the project and direct staff to issue a request for proposal.
S. CITY MANAGER REPORT
T. COUNCIL BUSINESS AND COMMITTEE REPORTS
U. UPCOMING EVENTS
City Facilities Closed in Observance of Martin Luther King Jr. Day January 20, 2025, All Day
Martin Luther King Jr. Celebration January 20, 2025, 1:00 PM - 3:00 PM, City Park Coffee with the City Manager January 24, 2025, 7:30 AM
Development Review Committee January 27, 2025, 3:30 PM
Paso Robles Planning Commission Meeting January 28, 2025, 6:30 PM Development Review Committee February 3, 2025, 3:30 PM
Paso Robles City Council Meeting February 4, 2025, 6:00 PM V. ADJOURNMENT
City Council Agenda January 15, 2025 Page 6 of 6