Paso Robles City Council
April 15, 2025

Attachment 1
9 3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement.

Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5 General Provisions.

3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:

This GUY Junk Removal
268 Spruce Street
Arroyo Grande, CA 93420
805-867-5776
City:

City of El Paso de Robles
1000 Spring Street
El Paso de Robles, CA 93446
Attn: Caleb Davis, Police Commander
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.2 Indemnification.

3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor’s Services, the Project or this Agreement, including without limitation the payment of all consequential

Attachment 1
10 damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.

3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with Counsel of City's choosing and at Contractor’s own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 3.5.2.1 that may be brought or instituted against City or its officials, officers, employees, volunteers and agents. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse City for the cost of any settlement paid by City or its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for City’s attorneys’ fees and costs, including expert witness fees. Contractor shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the City, its officials officers, employees, agents, or volunteers.

3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in San Luis Obispo County, California. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its officials, officers, employees,

Attachment 1
11 agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.11 No Third Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.15 Attorneys’ Fees and Costs. If any action in law or equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing Party shall be entitled to recover from the losing party attorney’s fees and costs in an amount determined to be reasonable by a court of competent jurisdiction.

3.5.16 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.17 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.5.18 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

Attachment 1
12 [SIGNATURES ON NEXT PAGE]

Attachment 1
13 SIGNATURE PAGE FOR MAINTENANCE SERVICES AGREEMENT

BETWEEN THE CITY OF EL PASO DE ROBLES

AND THIS GUY JUNK REMOVAL
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the _____ day of _____, ______.

CITY OF EL PASO DE ROBLES
Damian Nord
Chief of Police
Date
Reviewed By:

City Project Manager
Jesus Beltran Flores
Signature
Name
Title
Date

This Guy Junk R This Guy Junk Removal
268 Spruce Street, Arroyo Grande, CA, USA
8058675776
https://thisguyjunkremoval.com
[email protected]
TO
City of El P City of El Paso de Raso de Robles
Maeghan
1000 Spring Street, El Paso de Robles, California 93446 8052376464
8052376464
[email protected]

ESTIMATE
EST0366
DATE
03/18/2025
TOTAL
USD $1,583.00

DESCRIPTION RATE QTY AMOUNT
Labor (2 Guys) $126.00 8 Hours $1,008.00
Full Trailer load $400.00 1 $400.00
Polaris side by side $175.00 1 $175.00
TOTAL USD $1,583.00
Description of work:

Clean up homeless encampments from 3/18/2025 to 6/30/2025 *Not to exceed $50,000
Clean up homeless encampments from 07/01/25 to 0/6/30/26 *Not to exceed $150,000
Attachment 2

Council Agenda Report
From: Kevin Wells, Assistant Capital Projects Manager
Subject: Approval of a Construction Contract for Annual Pavement Striping and Markers Refreshment
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).

Date: April 15, 2025
Facts

1. The City road system consists of more than 150 lane miles, or 33 million square feet, of pavement and sidewalk. Pavement markings and striping are an important part of the roads system and is essential for the safety of motorists and pedestrians. Maintenance of faded pavement striping and markings improves pedestrian and motorist safety, especially at night.

2. The State of California imposes per-gallon excise taxes on gasoline and diesel fuels with allocations to the City dedicated for transportation purposes. The City receives approximately $900,000 each year in Gas Tax revenues.

3. Historically, the City has allocated Gas Tax revenues to replace and refresh pavement striping and markers. Locations to be upgraded are determined by a combination of staff and/or concerned residents and business owners. See Attachment No. 2 for specific locations.

4. Plans were prepared and advertised for bids for the Annual Pavement Striping and Markers Refreshment project. The engineer’s estimate for the project was $290,000.

5. On March 6, 2025, City staff opened bids for the Annual Pavement Striping and Markings project.

Three (3) bids were received as follows:

Contractor Bid Amount
Specialized Pavement Marking $190,764.20
Chrisp Company $206,358.00
Toste Construction $286,750.00
Options

1. Take no action;

2. Authorize the City Manager to enter into a construction contract with Specialized Pavement Marking in an amount not-to-exceed $190,764.20 (with a 5% construction contingency for a total project cost of $200,400) for the Annual Pavement Striping and Marker Refreshment Project; or

3. Provide alternative direction to staff.

Analysis and Conclusions
Staff reviewed the low bid submitted by Specialized Pavement Marking and found it to be a responsive and responsible bid. Pavement markings and striping are critical to the roads system and essential for motorist and pedestrian safety. Each year, staff evaluates segments of faded pavement striping and markings. The following locations for striping and markings are scheduled to be addressed:
 Airport Road (SR46 to Tower Road)
 River Oaks Drive (Buena Vista Drive to North River Road)  Experimental Station (Buena Vista Drive to River Oaks Drive)  South River Road (Niblick Road to Navajo Avenue)
 South River Road (Navajo Avenue to approximately 750 feet North)  South River Road (13th Street and Creston Road intersection approximately 900 feet South)  1
st Street (South Vine Street to Oak Street)
 Scott Street (Creston Road to Via Ramona)
Fiscal Impact
The total cost of the construction contract to Specialized Pavement Marking is not to exceed $190,764.20, including a 5% construction contingency, the total cost for the Annual Pavement and Markers Refreshment Project is estimated to be $200,400. The funding for this project will be appropriated from the City’s Gas Tax allocation, which is restricted for transportation purposes, such as striping and marking.

The FY 2024-25 adopted budget anticipates this project each year, and as such, no further action is required.

CEQA
The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301).

Recommendation (Option 2)
Approve Resolution 25-XXX authorizing the City Manager to enter into a construction contract with Specialized Pavement Marking in the amount of $190,764.20 (with a 5% construction contingency for a total project cost of $200,400) for the Annual Pavement Striping and Markers Refreshment project, with the City Manager and City Attorney to make any minor, technical, or non-substantive changes to the City’s standard contract documents consistent with this Council action.

Attachments

1. Resolution 25-XXX - Annual Pavement Striping and Markers Refreshment

2. Bid Submittal – Specialized Pavement Marking

Attachment 1
RESOLUTION 25-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES

AWARDING A CONSTRUCTION CONTRACT FOR ANNUAL PAVEMENT STRIPING AND

MARKERS REFRESHMENT
WHEREAS, pavement markings and striping are an important part of the roads system and are key for the safety of motorists and pedestrians around the City, especially at night; and WHEREAS, each year the City allocates Gas Tax revenue to replace and refresh pavement striping and markers; and
WHEREAS, plans were prepared and advertised for bids for the Annual Pavement Striping and Markers Refreshment project and on March 6, 2025, three bids were received, the lowest being $190,764.20 submitted by Specialized Pavement Marking; and
WHEREAS, staff determined that the bid submitted by Specialized Pavement Marking is a responsive and responsible bid; and
WHEREAS, a 5% construction contingency is requested for a total project cost of $200,400.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. All of the above recitals are true and correct and incorporated herein by reference.

Section 2. The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use. (State CEQA Guidelines, § 15301).

Section 3. The City Council hereby authorizes the City Manager to enter into a construction contract with Specialized Pavement Marking for $190,764.20 for the Annual Pavement Striping and Markers Refreshment project, and allocates a 5% construction contingency for a total project cost of $200,400, and authorizes the City Manager and City Attorney to make any minor, technical, or non-substantive changes to the City’s standard contract documents consistent with this Council action.

Section 4. Project funding is to be paid from the City’s Gas Tax Allocation which has adequate funds for this contract.

Attachment 1
APPROVED this 16th day of April 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

John R. Hamon Jr., Mayor
ATTEST:

Melissa Boyer, City Clerk

Attachment 2

Attachment 2

Attachment 2

Council Agenda Report
From: Ditas Esperanza, Capital Projects Engineer
Subject: Approval of an Agreement with MNS Engineers, Inc. to Provide Construction Management Services for the South Vine Bridge Project
CEQA Determination: The City finds that this action is not a project subject to CEQA because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.).

Date: April 15, 2025
Facts

1. The Paso Robles Gateway Annexation project is located northwest of the intersection of Highway 101 and Highway 46 West and includes the development of two hotels with 325 rooms, three commercial centers with approximately 75,600 square feet of space, a 30,000 square-foot conference center, 17 workforce residential units, and up to 80 resort residential units or a third hotel with 100 rooms.

2. In 2020, the City Council approved a Development Agreement (DA) with the developers of the Gateway Annexation project which requires the realignment of South Vine Street with Theatre Drive, which involves not only construction of a new road, but also construction of a bridge in order to connect to Highway 46 West.

3. In accordance with the DA, the City is responsible to construct the bridge and approximately half of the cost to realign the road within 7-years of annexation, which occurred on December 20, 2021; the Developer is responsible for their portion of the road and undergrounding their utilities.

4. In September 2024, after a lengthy process, an encroachment permit was issued by Caltrans allowing the City to move forward with construction of the project. The encroachment permit allows for the connection of the bridge to Caltrans’ right-of-way.

5. The estimated construction cost of the bridge is $15 million. Due to the challenging nature of the project, it requires staff to have technical assistance to oversee and manage the construction. To that end, a Request for Proposals (RFP) was issued to provide construction management services (CMS) for the South Vine Bridge construction.

6. On March 6, 2025, the three firms who submitted a response to the RFP were invited to interview with a panel consisting of Tom Noya, representing the developer of the Gateway project, Buddy Hain representing the City’s design engineer, Stantec, Freda Berman, Public Works Director, and Ditas Esperanza, Capital Projects Engineer.

7. The selection committee concluded that the team from MNS Engineers, Inc. is the best qualified firm and has the requisite technical ability and knowledge to assist staff in overseeing the bridge project for the City.

Options

1. Take no action;

2. Authorize the Interim City Manager to enter into an agreement with MNS Engineers, Inc. to provide construction management services for the South Vine Bridge, in the amount of $839,743.20; or

3. Refer back to staff for further analysis.

Analysis and Conclusions
In 2009, Caltrans conducted a Project Study Report (PSR) for improvements to the U.S. 101/Highway 46 West interchange. The Caltrans PSR included the reconfiguration of the South Vine Street and State Highway 46 West intersection, westward to realign with the Theatre Drive/SR 46 signal. The realignment of South Vine Street is only one part of the overall interchange improvement project. Part 1, which included the relocation of Theater Drive west of the original intersection location, has been completed.

Part 3 includes converting the existing off and on-ramp intersections into roundabouts; this portion of the project, funded by San Luis Obispo Council of Governments, is currently in design. Overall, the purpose of the Caltrans project, including the South Vine Street realignment, is to improve local and regional congestion, including improving the ramp intersections and frontage road intersections with Highway 46 West.

Additionally, by completing the construction of the South Vine Bridge, the City is meeting its obligations pursuant to the development agreement for the Gateway project and the settlement agreement in the litigation related to the CENCO hotel and Gateway projects.

The challenging nature of the bridge portion of the project requires staff to have technical assistance to oversee and manage the construction. As a result, it is necessary to secure construction management services (CMS). The contract for the construction of the bridge structure is currently out for bid and anticipating award, including the debt financing package, to be reviewed by City Council in May 2025.

Obtaining the construction management services prior to the awarding of the bridge construction agreement will be of benefit to the project by providing technical assistance in evaluating the construction bid packages and advancing pre-construction collaboration with the Gateway project team and other stakeholders.

Fiscal Impact
The total cost for construction management services to MNS Engineers, Inc. is $839,743.20. The City’s Capital Improvement Program project budget totals $27.7 million, consisting of several different funding sources such as the General Fund, Transportation Impact Fee Fund, developer contributions, and debt financing. The construction management services were anticipated and can be accommodated in the current budget with any debt financing.

CEQA
The City finds that approval of a construction management services contract is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.).

Recommendation (Option 2)
Approve Resolution 25-XXX, authorizing the Interim City Manager to enter into an agreement with MNS Engineers, Inc. to provide construction management services for the South Vine Bridge, in the amount of $839,743.20

Attachments

1. Resolution 25-XXX – South Vine Street Bridge CMS

2. MNS Scope and Fee

3. Location Map

4. Illustration Exhibit of South Vine Bridge

Attachment 1
RESOLUTION 25-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES

APPROVING AN AGREEMENT WITH MNS TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES

FOR THE SOUTH VINE BRIDGE CONSTRUCTION
WHEREAS, in 2020, the City Council approved a Development Agreement (DA) with the developers of the Gateway Annexation project which requires the realignment of South Vine Street with Theatre Drive, which involves not only construction of a new road, but also construction of a bridge in order to connect to Highway 46 West (South Vine Bridge); and
WHEREAS, in accordance with the DA, the City is responsible to construct the bridge and approximately half of the cost to realign the road within 7-years of annexation, which occurred on December 20, 2021; the Developer is responsible for their portion of the road and undergrounding their utilities; and WHEREAS, the work on the South Vine Bridge has progressed and an encroachment permit was issued by Caltrans in September 2014 which allows for the connection of the bridge to Caltrans’ right-of-way; and
WHEREAS, the project requires technical assistance to oversee and manage bridge construction and to that end, a Request for Proposals was issued to provide construction management services; and WHEREAS, on March 6, 2025, the three firms who submitted a response to the RFP were invited to interview with a selection panel with the panel concluding that the team from MNS is the best qualified firm and has the requisite technical ability and knowledge to provide construction management services for the South Vine Bridge project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. All of the above recitals are true and correct and incorporated herein by reference.

Section 2. Authorize the Interim City Manager to enter into an agreement with MNS to assist staff in providing construction management services for the South Vine Bridge Project, in the amount of $839,743.20.

Section 3. The City’s Capital Improvement Project has adopted a budget to construct the South Vine Bridge. The fee for MNS in the amount of $839,743.20, will be accommodated in the budget and no other action is required.

Section 4. The City Council finds that approval of a construction management services contract is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.).

Attachment 1
APPROVED this 15th day of April, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

John R. Hamon, Jr., Mayor
ATTEST:

Melissa Boyer, City Clerk

O)MNS
I Section 7. Scope of Services
Project Understanding
MNS understands the City is seeking a qualified consultant to provide construction management professional services to oversee the construction of the South Vine Bridge at State Route-46 West.

The South Vine Bridge project is part of a traffic congestion relief program to relieve local and regional circulation issues by improving operations of the US 101/State Route 46-
West Interchange. The improvements are being designed
and constructed in four different phases. The initial Phase 1 was constructed in 2012, and relocated Theatre Drive to create a new intersection with State Route-46 West and
constructed an interim three-signal intersection.

The South Vine Bridge project is part of the Phase 2
improvements. This includes the construction of the new bridge and the relocation of South Vine Street to the
Theatre Drive intersection with State Route-46 Westmaking the intersection into a four-signal intersection. The relocation of South Vine Street will be constructed as a separate project.

The bridge construction will consist of a single span, 47-feetlong prefabricated steel truss bridge founded on 36-inch cast-in-drilled-hole (CIDH) piles. The project also includes construction of fill slopes, two abutments, retaining walls, rerouting of the creek bed, and the fabrication of the bridge structure. The fabrication of the bridge structure will require source inspection to ensure that the bridge is fabricated in compliance with the contract plans and specifications.

The abutment fills require sub-surface settlement
monitoring, this will require coordination with the City's Geotechnical Engineer to ensure proper compliance with
design expectations.

The CIDH pile will require Gamma-Gamma testing, and if
needed, cross-hole sonic testing, to verify soundness of the pile. If anomalies are detected mitigations may be required.

One the piles are placed, the abutments will be constructed and the prefabricated bridge structure will be set on its foundation. The approach slabs and the final paving will complete this phase of the work.

The work on and along State Route-46 West will require
coordination with Caltrans and a Caltrans Encroachment
Permit Engineer. Traffic control and closures affecting the state highway will need approval through Caltrans.

Scope of Services
MNS tailored a scope of work to provide comprehensive
construction management services to meet City and
Caltrans LAPM requirements for the South Vine Bridge
Project. Our comprehensive and hands-on approach to
construction management delivers consistent, effective
results and quality construction completion. The technical approach provided herein has been successfully utilized by MNS on similar bridge replacement projects and can
be tailored to meet the City's needs as well as ensure
compliance with the Caltrans LAPM.

TASK 1 Pre-Construction Services
@41381 Project Review/Kick-off Meeting
Our construction management approach begins with a
kick-off meeting with the City's Project Manager and Design Engineer to share the intent of the plans and specifications; design constraints; features requiring special attention such as work within the creek, temporary construction
easements, and permit coordination; and public outreach.

Prior to construction, a clear protocol to be used throughout the project will be established such as:
• Roles and responsibilities, lines of communication, and levels of authorization
• Procedures for progress payments, CCOs, RFls, and
notifications
• SWPPP and permits
In addition, the MNS team will establish contact with any stakeholders involved in the project for coordination efforts during construction.
@bM(lf W Constructability Review
As the first order of work, MNS will perform a constructibility review of the plans, specifications and environmental
documents.

SECTION 7. SCOPE OF SERVICES ■
Attachment 2

O)MNS
During the constructability review, we will identify potential coordination issues, missing details, and potential constraints or conflicts. MNS will utilize this review to facilitate the administration of the project our review will include:
@t-!-J31@ Project Setup
MNS will develop project administration, documentation, and filing systems. These systems will be consistent with the Caltrans Construction Manual and LAPM, conform to
the parameters established in the kick-off meeting, and be tailored to meet the City's needs.

Although MNS has its own in-house administration system, we will meet with the City to determine which management system best suits the City's needs for this project. MNS plans to utilize CMIS, CM tracking software, for the project document control and administration.

At this time, MNS will contact the project stakeholders to establish a working relationship and expectations
throughout the project.
@t®3111 Pre-Construction Meeting
MNS will coordinate and conduct the pre-construction
meeting. Prior to the meeting, the Resident Engineer (RE), Phil Gaston, PE will prepare a draft agenda for the City's review and comment. Representatives from the various
key project stakeholders including the City and any other affected utility will be invited. The meeting will focus on reviewing key contract provisions, especially those critical to the start of the work; establishing a common understanding of how the work is to be performed; developing a plan for work coordination with the various project stakeholders; and agreeing on the process for effective communication to resolve any issues. The meeting will highlight the
contractor's responsibility for:
• Order of work and utilities
• Safety, traffic control, and access
• Labor compliance and progress pay requests
• Submittals, RFls, and CCOs
• Permit and environmental agreements and SWPPP
• Quality control and materials certification
• Schedule updates and weekly meeting
■ SECTION 7 SCOPE OF SERVICES
@iJ-1:IJW Pre-Construction Jobsite Documentation
MNS will perform a pre-construction photo and video
survey to document the existing condition of the site. Preconstruction notices, reports, or site photographs required for permitting agencies will be submitted at this time.

TASK 2 Co�
struction Ma�
agement Services
Durmg Construction
1111 Construction Management and Contract
Administration
MNS will implement the project administration system
discussed in Task 1.3, This system will conform to the
Caltrans LAPM and contain a process for organizing files to assist in documenting materials testing results and tracking correspondence and agreements, submittals, RFls, CCOs
and extra work bills, progress payments, daily diaries, labor compliance (including certified payrolls), employee interviews, progress schedule and Weekly Statement of
Working Days (WSWDs), progress pay estimates and
quantities, potential claims, safety and traffic control, permit agreements, weekly meeting agenda and minutes, quality
control records, and material certifications.
■Mmt!M Project Communication and Coordination
The RE will act as the City's Representative in charge of project communication and coordination with the CM team, City, Caltrans, Design Engineer, businesses, and contractor throughout the construction phase. The RE will provide
constant communication with the City's Project Manager and keep the City informed of all project activities and concerns.

Weekly Construction Coordination Meetings. The
RE will conduct weekly meetings as part of the regular
construction management duties. Discussions during the
meeting will include the contractor's three-week-lookahead schedule, the status of the overall project schedule and budget; review of the submittal, RFI, and CCO logs; and safety considerations to ensure work proceeds in an efficient manner without the need for interruptions resulting from safety concerns. Special meetings will be held with the contractor and other project stakeholders to discuss items such as:
• Construction work within the creek
• Pile placement
• Bridge placement
Attachment 2

OMNS
For each meeting, MNS will prepare the agenda and
distribute the minutes, which will include pertinent
discussions and action items.
@t+fijf JI Project Schedule Control
The RE will review and analyze the contractor's proposed baseline CPM schedule and recommend acceptance
or require changes. The initial review will verify the
baseline schedule adheres to the contract specifications, the milestone dates meet the overall project schedule,
appropriate and realistic relationships and durations, and critical and near critical path activities.

The contractor's approved baseline CPM schedule must
be updated monthly to reflect the current progress of the work, changes to the work, weather delays, and remaining work to be performed. This is the most valuable tool for monitoring the overall project progress and approach to the work relative to the contractor's initially planned schedule, identifying potential concerns related to the contractor's actual progress, identifying potential issues affecting the overall work progress, evaluating the effects of delays and developing alternatives to mitigate them, and ensuring the project stays on track for timely completion.

Phil has extensive experience with CPM scheduling
methods and software, performing CPM schedule reviews,
preparing and evaluating time impact analyses for changes, and developing alternatives to improve upon the current schedule.

MNS will examine monthly as-built schedule updates for
completeness and identify any potential problems and
impacts. Should the project begin to slip, the contractor will be requested to submit a Recovery Schedule showing their plan to get the project back on track. The contractor will be providing a three-week-look-ahead schedule, which will be reviewed at the weekly project meeting. The CPM and
three-week look-ahead schedules will be used to foresee when submittals need to be received and reviewed; and to determine when to distribute notices to local businesses and residents.
if®f JI Project Cost Control
Cost control will be an ongoing task throughout the project.

Costs will be carefully managed to contain expenditures within the available budget. The project's document
control system will be used to track and monitor the actual construction costs on a project. The tracking of contract item payments and quantities will be incorporated into
the progress payment spreadsheet. These items will also be tracked: contract change order payments, extra work, supplemental work, and item overruns and underruns. The project contingency balance will be verified as part of the monthly progress pay estimate review and submittal.

Efficient Management of Resources. The detailed lookahead schedule will provide the RE with the information needed to efficiently manage MNS' team resources. The
contractor's detailed plan for the work also allows the RE to identify specific inspection or testing staff required on a daily basis. This ensures the proper scheduling for test staff or other subconsultants to support the planned work.

The most effective way to avoid exceeding the resources allocated for specific tasks and to keep the contractor on schedule is to solve problems before delays occur. The
contractor must be held to his obligation to complete the work within the time allowed in the construction contract.

Our focus on preventing construction delays, combined with our monthly tracking reports, keep our costs down and our -
clients informed, resulting in a cost-effective project.

Quantity Calculations and Progress Pay
Estimate
MNS understands the importance of providing adequate
backup information to support costs paid to the contractor.

The team will prepare accurate and complete quantity
calculations (Q-sheets) for each contract item and each progress pay estimate. The RE will review the contractor's monthly pay request against the Q-sheets before
recommending payment approval to the City. Extra work
and supplemental work costs will be tracked and compared against the authorized change order amounts.
lhf if JM Submittals and RFls
The timely review of submittals and RFls will be critical to the construction of the project. Our document control system includes logs for tracking both submittals and RFls.

All submittals and RFls will be logged and distributed as necessary. They are tracked and discussed at the weekly meeting with the contractor to ensure each is resolved
quickly. RFls are reviewed to see if they are legitimate before processing. As the RE, Phil will monitor the log and coordinate with the City and Design Engineer as needed
to ensure timely response to RFls and submittals. Initial SECTION 7 SCOPE OF SERVICES ■
Attachment 2

OMNS
submittals to be reviewed and approved as the first order of work include:
• SWPPP
• Project baseline schedule
• CIDH pile placement plan
• Bridge erection plan
@@f@ Change Order Management
As part of their daily activities, the RE and the field inspector will be alert for issues that may require changes to the work.

The RE will contact the City's Project Manager promptly in the event of changes or potential changes to the work, and he will work with the contractor to eliminate or mitigate the effects of these changes.

If a change to the work is necessary, the RE will develop proposed alternatives and present these to the City's
Project Manager. All contract change orders must have
a defined project scope of work and limits and be in
compliance with the project documents. This information will be used to determine the preferred alternative. Upon reaching agreement of the change order scope of work, a detailed scope and an independent cost analysis and time impact analysis will be prepared. This will form the basis for evaluating the contractor's submitted costs and time impact for the changed work and negotiating a change order with the contractor.

A discussion of changes and potential changes will be a key agenda item for the weekly coordination meetings with the contractor to ensure the proper monitoring for changed work and effective mitigation of impacts to the project. Any potential claims associated with changes to the work will be addressed before becoming actual claims. The RE will work closely with the City's Project Manager and contractor to resolve change orders and/or disputes in a timely and efficient manner.
@tJMf J:i Daily Field Inspection and Documentation
MNS will provide experienced project inspection staff
skilled in the inspection of all aspects of the proposed improvements. Our inspection team will ensure the
contractor provides a quality product meeting the plans and specifications, safeguards the City from defects and deficiencies in the work, and guards public safety. To meet this goal, our staff's duties will include:
■ SECTION 7. SCOPE OF SERVICES
• Ensure the contractor complies with project document
requirements.
• Monitor work for compliance with the large array of
project permits and water pollution control requirements in the Construction General Permit and the contractor's approved SWPPP.
• Check work is being performed in accordance with the
latest issued plan sheets, specifications, and submittals. • Disallow deviations from the contract documents unless proper approvals have been obtained.
• Verify only conforming materials are incorporated into the work. Track daily item quantities.
• Schedule required materials testing.
• Answer public and business owner concerns in a prompt, professional manner. All public inquiries will be sent to the RE for prompt follow-up.
• Provide daily photo documentation of the work performed. • Regularly maintain as-built drawings.
lfri-ifJI Claims Management
Our objective is to resolve any potential claim at the job level before it becomes an actual claim. Potential claims submitted by the contractor will be acted on in a timely manner in accordance with the contract documents and
City policies and procedures. Phil will review all potential claims and resolve disputes in the most cost-effective and fair manner. We find the following reduces the risk of dealing with a contract claim:
• Anticipate problems and resolve issues proactively
• Timely response to RFls and CCOs
• Keep quality documentation
• Be firm, but fair when analyzing potential disputes
A thorough review of the contract documents prior to
bidding, utilizing our experience on similar projects, allows us to identify potential problems early and develop solutions to avoid potential claims and minimize delays to the project.

In the event issues arise leading to potential claims, the RE will promptly notify the City's Project Manager of the nature of the issue, provide an initial assessment of the merit of the issue, and estimate the magnitude of the potential exposure to the City. Our steps in resolving the issue will be to explore alternatives to resolve the issue. We will present the City with our alternatives and provide our recommended Attachment 2

OMNS
resolution along with an estimate of impacts, if any, to the contract time and budget. We aim to thoroughly defend the City's interests while solving the issue in the most cost- and time-effective manner.

If +M@J11■ Environmental Coordination
MNS will review the ECR and the environmental permits to obtain an understanding of the permit requirements. The RE will coordinate with the City's environmental consultant to perform the required surveys and other tasks as per the environmental document and the Local Assistance NEPA
Permits and ECR during the period prior to the contractor starting work. During the construction phase, the contractor will be responsible for permit compliance. During this phase, MNS inspectors, in cooperation with the City environmental consultant, will monitor the contractor's operations to ensure they meet their contractual obligations and adhere to the permit requirements.
•ffi.i(f JI• Materials Testing
MNS will coordinate with the City's Geotechnical Engineer to develop a comprehensive testing program for the project in accordance to the contract documents and per Caltrans and the City's Quality Assurance Program (QAP). The RE
will be responsible for supervising and coordinating the materials testing program with the materials testing firm to ensure performance and documentation of all required testing. Sampling and testing activities will be conducted in accordance with the contract documents.

MNS will have Gamma-Gamma testing performed on the
CIDH pile to check for anomalies, and follow up with Crosshole sonic logging if needed for evaluation. lt@J:f jf j Source Inspection
ZTC will perform the source inspection on the prefabricated bridge structure to ensure that it is fabricated per the contract plans and specifications. This will include a prefabrication meeting and periodic scheduled inspections at the required intervals to ensure compliance.

ZTC's responsibilities will range from reviewing QC records, performing surveillance inspection, facility audits, QA sampling and testing, and intermittent quality verification inspections. ZTC will be responsible for:
• Processing all incoming notices of materials to be used • Assigning appropriate QA procedures for materials
• Providing source QA inspection staff including:
- Structural Materials Representatives (SMR)
- Certified Weld Inspectors (CWI)
- Non-destructive Testers (NOT)
- Coating Inspectors (NACE)
At the completion of the project, ZTC will make sure that all files, QC records, material test reports (MTRs), documents, test results, and engineering reviews are documented and in conformance with the project specifications and plans.

ZTC will file source inspection records and provide a copy of the records to MNS. A final material certification in accordance with the project specifications and plans will be provided to MNS.
•hfJ:f j@ Stormwater Compliance
MNS will review of the contractor's submitted SWPPP in
accordance with the Caltrans SWPPP and Water Pollution
Control Program (WPCP) Review Guidance Manual,
provide appropriate comments to the contractor and ensure that the final SWPPP complies with the requirements of the specifications and the SWRCB General Permit.

During construction, MNS will continually monitor the
work to assure that the contractor is implementing
and maintaining appfopriate BMPs, conducting and
documenting their required inspections and performing
required sampling and analysis of runoff at the appropriate discharge locations. The contractor will be notified in writing of any deficiencies observed and corrective work will be verified and documented.

If changes to the approved SWPPP are required, we will
require amendments to be submitted and approved.

TASK 3 Project Closeout
@t4Mfll Closeout
MNS will maintain an up-to-date set of as-built plans,
quantities, CCO costs, and general record keeping
throughout the project's construction in order to expedite and ensure accuracy of final documents and reports.

Closeout items include:

Record Drawings. MNS will maintain a field set of as-built drawings in accordance with the contract requirements to ensure the record drawings are complete. The office will utilize its field set of as-built drawings for use to ensure the contractor's copy is complete. Upon completion, the final SECTION 7. SCOPE OF SERVICES ■
Attachment 2

OMNS
set of record drawings will be reviewed by the Resident Engineer and submitted through the City's Project Manager to the Design Engineer for final processing.

Final Inspection and Punch List. MNS will develop a
punch list for the work performed, notify the contractor, and re-inspect the completed work. A final walk through of the project will be scheduled with the City, Caltrans, and any other party the City may wish to attend.

Acceptance and Final Report. MNS will evaluate
the contractor's completion of work and make a final
acceptance recommendation to the City and Caltrans. The proposed final estimate will be prepared and submitted
to the contractor for review and acceptance. MNS will
submit the Notice of Completion, project files, and the Final Reports and Certifications in accordance with City requirements and Chapter 17 of the Caltrans LAPM.
■ SECTION 7. SCOPE OF SERVICES
Attachment 2

OMNS
Construction Management Services
South Vine Street Bridge
City of Paso Robles
6 � - -=-� �
2025 2-026
di.; •• _.-�•-.. �f!_;_ �-• . 2' .

PRE-CONSTRUCTION
P1ojed Manager A41on Hclon, PE • 8 l� J25 Oil 338.00 S
Rasldnnt EnQineer/Structures Reo Phil Gaston. PE 24 40 6� 21:10,CU 2912(1 S Conslruclion lnsoE:ctor Chris Coooer 24 2' 19S Oll 202 8(1 S Scheduler Said Najafi (I 265 OU 275 6Cl S
Office Em11neur L.aune Jand� 20 2[i 140 00 14550 S:

P�E,OON5T�Uc:J1® WB-T,OT�!- 0 , 28 92 0' a I 0 • 0 0 0 0 0 • 0 ' 0 0 • o 120 s

CONSTRUCTION MANAGEMENT
P1ojcc.tMnrµ11J.cr /\ar011 H�lon, PE • • 6 • • • 8 6 8 • 8 86 :J25 uo 3)8 00 S Re.srder.t Eri,iimttt1;S1.Juctur1f's R�µ PhllGo,IDn. PE 100 100 \OD 60 80 00 ,o BO 00 00 BO 9�0 280 00 :l91 20 S Consuut1tiun 1r,s�tt.ur Ct•lscuullflr 120 172 172 172 172 172 172 172 172 172 150 1818 19S 00 202 80 S Sc111:duler Said Naiati 4 4 4 4 4 4 < 4 4 4 4 .. 26'.i 00 275 6(1 s Cff�ec Enaineer Laurie Jones 24 24 74 z• 24 Z4 24 2◄ 24 2' 24 26< 140 00 145 60 S CON4Tl\UC110NIIAN,'0""1Em°SUB-TOTAL 0 D 0 251i, lOIII, JDI' 2881 288 2H -2U 2H 288 288 , .. D D 0 o· ' >154 s

PROJECT CLOSEOUT
Pmicct Manaaer Aaron Hiltun, PE • • a 325 oc :ne oo s
Ruldont Eno,noa,1$!,,ictu1<10 Rop Prnl Ga!t:0n, PE 60 40 10U 260 OU 291 21) S Com,lrun110n ln!\P\!t:lor CtmsCooger " 195 00 202 ac s
Scheduler Said Nalafi " 27':J OD 28t:i.OC S
Otlict11 Frw•IHl:!!!-r Lauri&! Junu'S 20 20 •• 140 OU HSifiU 5- CLOSEOUl SUI.I-TOTAL 0 ; ,-i.Q o I �· J 0 0 0 .• 0 � a I 0 0 0 0 14 64 0 o· 148 $ � L ."§1 l
I I
TOTAQIOURS - - 0 u 112,, I.A, :IOI� ,JOI) '.2U, Ill .31· .ua '2H1 ,21t• 211 ne . ,.. .. • 0 :uu Tc;ur Laborl Total Ulbor

I I I I
c□c· .. I I I IS
� :: -
- . ' .� SUS-TOTAL SUB-TOTAL $
J,900 00
17,920 00
4,660 00
.
:?.�00.00
21,lOO.IO
26,808 00
26<..992 00
357 021 60
11,744 80
'7,22! ••
6119.795.20
2,704 00
29120 00
-
5_824 00

37.648.D0.
nsr;,7,:l . 20
1,000 00

1.000.00

PROJECT TOTAL
- --- -- $839,743.20
Notl!s:
1 u�cd �n avcra!J� or 172 hou1s per month based upon clohl·hour wtirkino cfays 'Mlh no ovcr1Imc (OT)

2.Hours proposed abo'.'o bJ�cd cm the following 240 Working days o�sumi11!) slart in April Wlh construction ending Fcbruilr)' 2026, Adu.ii hours .JOU cu�I d�pcndcnr on (ht! actual con�UucJion sctu�duh,! as dete1mincd by lhl! coushtJclion conlr;,ctor
3 No con!.ide1.1lion fordC!liilys due to wcalhN, CCO's, :md R/VV delays Addi1ional d;:iys bcyoud estimated !.chcdulo obo'.'c lo be con:.idcrcd 'i!Jtlilional scope 4 Prov.illin� W,19e rales SUbJCct to PW adjU!:ilments Night work WIii be brllctl al re!JUl;:ir ralc + S1D/hr

5. l hi! .:move tislimalc docsn'l lni;lw.Je ,:,ny OT hou1s However, should OT hours be required due lo contraclor's sctlcdulc, n1.1n•tnempt employees ,ire �ubjcct to OT u�o11l;1lium, .rntl will Uu llillcll uci:on.liflgly (rcgula1 Um<.• x 1 5; rcgulilr lime, 2) 7 Direct costs billed ut cost plus. 10½ nwrkup
Attachment 2

City of Paso
Robles – DPW
13-01

SOUTH VINE

BRIDGE REPAIRS
Attachment 3

City of Paso
Robles – DPW
13-01

SOUTH VINE

BRIDGE REPAIRS
Attachment 4

Council Agenda Report
From: Ditas Esperanza, Capital Projects Engineer
Subject: Approval of Award of a Construction Contract for the Downtown Parking Lot Rehabilitation Projects at 12th Street and Railroad and at Marv’s Pizza, and a Change Order for Related Construction Design Services
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).

Date: April 15, 2025
Facts

1. The City Council adopted goals and priorities for Fiscal Year (FY) 2022-23 and 2023-24 which included refurbishing two downtown parking lots, one adjacent to Marv’s Pizza and the other at Railroad and 12th Street.

2. Construction documents were prepared and in February 2025, bids were solicited for construction.

The engineer’s estimate for the project was $1,325,000.

3. At the bid opening on March 27, 2025, six bids were received as follows:

Contractor Bid Amount
Souza Construction $1,029,955.00
JJ Fisher Construction $1,089,616.00
V. Lopez Construction $1,160,331.50
R. Burke Construction $1,198,684.00
John Madonna Construction $1,426,310.00
Papich Construction $1,559,955.00

6. Staff reviewed the lowest bid from Souza Construction and found it to be a responsive and responsible bid.

7. A contract for design services of the parking lots were awarded by the City Council to Cannon on April 19, 2022. The scope did not include construction administration. A change order to Cannon’s contract in the amount of $208,657 is needed to assist staff in construction review of submittals, pay estimates, provide compaction testing and construction staking and surveying, and response to design clarifications and questions during the construction phase.

Options

1. Take no action;

2. Authorize the City Manager to enter into an agreement with Souza Construction to perform repairs to the Downtown Parking Lots, in the amount of $1,029,955, and approve a change order to Cannon’s

contract in the amount of $208,657 and appropriate an additional $217,000 in recognition of the EVC grant; or

3. Provide alternative direction to staff.

Analysis and Conclusions
Refurbishment of the downtown parking lots at Railroad and 12th Street and adjacent to Marv’s Pizza were identified by the City Council as a priority during the February 2022 Goal Setting Workshop. The scope of work includes improving circulation within the lots, maximizing parking spaces, improving lighting, improving ADA parking space availability, improving driveway access to the lots, improving alley access at 12th, 13th, and Park Streets, improving drainage and installing EVC charging stations. The project as bid addresses all the stated scope items.

Building on the City Council's prioritization of parking lot improvements during the February 2022 Goal Setting Workshop, feedback from downtown stakeholders further emphasizes the need for these upgrades. Local businesses and residents have expressed concerns about the current conditions of these parking lots, particularly regarding lighting and accessibility. Inadequate lighting has been a frequent point of discussion, with stakeholders highlighting how it impacts both security and the overall ambiance of the area, especially after dark. Additionally, the lack of efficient circulation has led to congestion, making it difficult for lot usersto find convenient spots. The improvements outlined in the project, such as enhanced driveway and alley access, as well as ADA parking upgrades, directly respond to these concerns.

Stakeholders have also advocated for more sustainable features, such as the installation of EVC charging stations, which are now being incorporated into the project. This comprehensive refurbishment will not only address the functional needs of the downtown parking lots but also enhance the overall parking experience, driving economic vitality and supporting long-term growth in the area.

Fiscal Impact
The City’s Capital Improvement Program includes funding for this project from the General Fund. The current available project balance is approximately $1.2 million. Since the budget was adopted, the City applied for an EVC Grant and is expected to receive a grant in the amount of $217,000. Taken together, the updated project budget is as follows:

Funding Source
General Fund $ 1,693,000
EVC Grant 217,000
Total Budget $ 1,817,000
Project Expenses
Design Services $ 177,732
PG&E Lighting 289,972
Other Misc. 9,541
Construction* 1,029,955
Construction Administration* 208,657
Construction Contingency 101,143
Total Project Cost $ 1,817,000
* Denotes City Council’s current recommended approval.

CEQA
The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).

Recommendation (Option 2)
Approve Resolution 25-XXX authorizing the City Manager to enter into an agreement with Souza Construction to perform repairs to the City’s Downtown Parking Lots, in the amount of $1,029,955, and approving a change order to Cannon’s contract in the amount of $208,657 and appropriating an additional $217,000 in recognition of the EVC grant.

Attachments

1. Resolution 25-XXX – Downtown Parking Lot Repairs

2. Souza Bid Submittal

3. Parking Lot Location Map

Attachment 1
RESOLUTION 25-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES

AWARDING A CONSTRUCTION CONTRACT FOR THE DOWNTOWN PARKING LOT REHABILITATION AND REPAIR PROJECTS AT 12TH AND RAILROAD AND AT MARV’S PIZZA, AND APPROVING A

CHANGE ORDER FOR RELATED CONSTRUCTION DESIGN SERVICES
WHEREAS, at the City Council Goal Setting Workshop for FY 2022-23 and 2023-24, Council requested staff to proceed with refurbishing the parking lots; and WHEREAS, the scope of the project includes installing additional lighting, drainage and surface repairs and the installation of Electrical Vehicle Charging (EVC) stations; and WHEREAS, construction documents were prepared and in February 2025, bids were solicited for construction; and
WHEREAS, at the bid opening on March 27, 2025, six bids were received ranging from $1,029,955 to $1,559,955 and staff reviewed the lowest bid from Souza Construction and found it to be a responsive and responsible bid; and
WHEREAS, a contract for design services of the parking lots was awarded by the City Council to Cannon on April 19, 2022; and
WHEREAS, a change order to Cannon’s contract in the amount of $208,657 is needed so as to assist staff in construction review of submittals, pay estimates, provide compaction testing and construction staking and surveying, and respond to design clarifications and questions during the construction phase.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. All of the above recitals are true and correct and incorporated herein by reference.

Section 2. Authorize the Interim City Manager to enter into an agreement with Souza Construction to perform repairs to the City’s Downtown Parking Lots, in the amount of $1,029,955, and approve a change order to Cannon’s contract in the amount of $208,657.

Section 3. The adoption of the Capital Improvement budget has listed this project to receive funds. The current budget is $1,693,000. The City has applied for an EVC Grant and is expected to receive a grant in the amount of $217,000. With this Grant the total project budget is $1,817,000. The City Council shall also appropriate an additional $217,000 to cover the project budget.

Section 4. The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).

Attachment 1
APPROVED this 15th day of April, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

John R. Hamon, Jr. Mayor
ATTEST:

Melissa Boyer, City Clerk

1.1 Bid.
00 41 43- BID FORMS

BID FORM
Bids will be received at the City of El Paso de Robles City Hall, 1000 Spring Street, Paso Robles, CA 93446, until 2:00 p.m. on Thursday, March 20, 2025.

NAME OF BIDDER: Souza Engineering Contracting,lnc. dba Souza Construction To the Honorable City Council
of the City of El Paso de Robles
1000 Spring Street
Paso Robles, California 93446
The undersigned hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any for the following Project:

DOWNTOWN PARKING LOT IMPROVEMENTS, DPW 22-08
We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project, as described and in strict conformity with the Drawings, and these Specifications for TOTAL BID PRICE indicated herein.

The undersigned acknowledges receipt, understanding, and full consideration of the following addenda to the Contract Documents:

Addenda No. ----- 1, 2 ---------------

1. Attached is the required Bid Guarantee in the amount of not less than 10% of the Total Bid Price.

2. Attached is the completed Designation of Subcontractors form.

3. Attached is the fully executed Noncollusion Declaration form.

4. Attached is the completed Iran Contracting Act Certification form.

5. Attached is the completed Public Works Contractor Registration Certification form.

6. Attached is the completed Contractor's Certificate Regarding Workers' Compensation form.

7. Attached is the completed Bidder Information and Experience form.

8. Site Visit Affidavit

9. Proposed Major Equipment and Material Suppliers

10. Fleet Compliance Certification
82477.07000\31456712.1 -19-
00 41 43- BID FORMS
Attachment 2

BID FORM

BID SCHEDULE
A. BID SCHEDULE
Item Item Est. Unit Total
No. Description Quantity Cost (in figures)
1 Mobilization (not to exceed 5% of bid), complete and in place, in lLS 'J..'S, -, 2..S - 1...'5, -71_5-
accordance with the plans and specifications, for the price of ... - - - Y<; ·- ,- ·- ·--- ·S,B
2 Property Owner Notification, complete and in place, in accordance lLS with the plans and specifications, for the price of ... ;).,\3�- ;)\32>- 3 Traffic Control System, complete and in place, in accordance with the lLS plans and specifications, for the price of ... lrn�l.\7- tad�,- 4 Water Pollution Control Program, in accordance with the plans and lLS specifications, for the price of ... \\,�7-5- \\,d-is5 Construction Site Management, in accordance with the plans and lLS specifications, for the price of ... �D, Lo'dD - � lo8i'l6 Erosion and Sediment Control, complete and in place, in accordance lLS with the plans and specifications, for the price of ... Lo l.o <is() - 11-\-�"- 7 APCD Grant Compliance, in accordance with the plans and lLS specifications, for the price of ... 7\o- 7\?rParking Lot 1- Marv's Lot 8 Pavement Excavation, complete and in place, in accordance with the 13,600 SF plans and specifications, for the price of ... \ ·i;;,d \\ ,., .�-:::.. -
9 Remove - Concrete, complete and in place, in accordance with the 1,220 SF plans and specifications, for the price of ... \ci.,;o \5,dSli10 Remove - Existing Light and Pole, complete and in place, in accordance lEA with the plans and specifications, for the price of ... �-�L\- 3.�L.\- 11 Crackfill Concrete, complete and in place, in accordance with the plans lLS and specifications, for the price of ... ;;;>8 .�C\5 - de ae,.5- 12 Class II Aggregate Base, complete and in place, in accordance with the lOCY plans and specifications, for the price of ... g..\-C\- �.llPL':)- 13 Hot Mix Asphalt - 3/8" Leveling Course, complete and in place, in 44TON accordance with the plans and specifications, for the price of ... aq3- \a.�d 14 Hot Mix Asphalt -1/2", complete and in place, in accordance with the 211 TON plans and specifications, for the price of ... \t;sq- 3C\.<i<'lq - 15 Minor Concrete - V-Gutter, complete and in place, in accordance with 555 LF the plans and specifications, for the price of ... \oB- 7\ OU.A16 Minor Concrete - Alley Approach, complete and in place, in accordance 855 SF with the plans and specifications, for the price of ... 35- ��ds17 Minor Concrete - Sidewalk, complete and in place, in accordance with 390 SF the plans and specifications, for the price of ... n-,o \o C\r.. -2, - 18 Minor Concrete - Curb and Gutter, complete and in place, in 10 LF accordance with the plans and specifications, for the price of ... \lo\\- '3 3�L\- 82477.07000\31456712.1 -20- 00 41 43- BID FORMS
Attachment 2

BID FORM
Item Item Est. Unit Total
No. Description Quantity Cost (in figures)
Electrical Equipment Concrete Pad - PG&E Meter Pedestal, complete 19 and in place, in accordance with the plans and specifications, for the lEA price of ... L\,\n�o- ll,v,<im20 Electrical Equipment Concrete Pad - PG&E Light Pole, complete and in 4 EA place, in accordance with the plans and specifications, for the price of ... 9530- �'i5 \a(") - 21 Concrete Wheel Stop, complete and in place, in accordance with the 18 EA plans and specifications, for the price of ... :::J:::J(',- 3 C\l_,-,- 22 Drywell Drainage Inlet, complete and in place, in accordance with the lLS plans and specifications, for the price of ... O(<gC\O- 9,,g�a23 Utility Adjustment, complete and in place, in accordance with the plans lLS and specifications, for the price of ... �:::)7('y\- �,:::) "7(',('"\ - 24 Signage and Striping, complete and in place, in accordance with the lLS plans and specifications, for the price of ... 1-,589- c,.,5gq25 PG&E Meter Pedestal, complete and in place, in accordance with the lEA plans and specifications, for the price of ... � \ \ \d\ - '3 \"°o26 Conduit and Wire, complete and in place, in accordance with the plans lLS and specifications, for the price of ... \4 �xL\- 14,'"a�L\- 27 PG&E Allowance & Facilities per PG&E Plans, complete and in place, in lLS accordance with the plans and specifications, for the price of ... '3 \'-\(', - ca \L\(', - Miscellaneous Electrical (grounding, receptacles, fittings, etc.), 28 complete and in place, in accordance with the plans and specifications, lLS for the price of... 1,,,q30- L.0.3(:)-
29 Lights and Poles (Bistro-style), complete and in place, in accordance 4 EA with the plans and specifications, for the price of... \oq,,- '-{ 3 , lt:,lo 'tS' - Parking Lot 2 - Railroad Lot
30 Pavement Excavation, complete and in place, in accordance with the 4,S50 SF plans and specifications, for the price of... �-30 lf'I LIi-� - 31 Mill Asphalt Pavement (0.15'), complete and in place, in accordance 12,810 SF with the plans and specifications, for the price of... 0 .1b g lUo, -
32 Remove - Concrete, complete and in place, in accordance with the 620 SF plans and specifications, for the price of... Q,-50 ;;>\7C)- 33 Remove - Light, Post, and Foundation, complete and in place, in lEA accordance with the plans and specifications, for the price of ... � 8�'--\ - 3 �q4- 34 Remove - Chain Link Fence and Posts, complete and in place, in 105 LF accordance with the plans and specifications, for the price of... \,,\,., - l,, C\�()- 35 Remove - Tree, complete and in place, in accordance with the plans and 2EA specifications, for the price of... 9,177- 5'55'-\- 36 Remove - Tree Stump, complete and in place, in accordance with the lLS plans and specifications, for the price of ... o) �,o- °d s7D37 Class II Aggregate Base, complete and in place, in accordance with the l0CY plans and specifications, for the price of ... �L\q- d,L\.C\O82477.07000\31456712.1 -21- 00 41 43- BID FORMS Attachment 2

Item Item Est.

No. Description Quantity
38 Hot Mix Asphalt -1/2", complete and in place, in accordance with the 146TON plans and specifications, for the price of ... 39 Minor Concrete - V-Gutter, complete and in place, in accordance with 425 LF the plans and specifications, for the price of ... 40 Minor Concrete - Driveway Approach, complete and in place, in 835 SF accordance with the plans and specifications, for the price of ... 41 Minor Concrete - Sidewalk, complete and in place, in accordance with 825 SF the plans and specifications, for the price of ... 42 Minor Concrete - Curb Ramp, complete and in place, in accordance 145 SF with the plans and specifications, for the price of ... 43 Minor Concrete - 6-inch Curb, complete and in place, in accordance 530 LF with the plans and specifications, for the price of ... 44 Minor Concrete - Curb and Gutter, complete and in place, in 175 LF accordance with the plans and specifications, for the price of ... 45 Electrical Equipment Concrete Pad - EV Charger, complete and in place, 3 EA in accordance with the plans and specifications, for the price of ...

Electrical Equipment Concrete Pad - PG&E Meter Pedestal, complete 46 and in place, in accordance with the plans and specifications, for the lEA price of ...
47 Install Permeable Pavers, complete and in place, in accordance with 300SF the plans and specifications, for the price of ... 48 Remove and Replace Retaining Wall, complete and in place, in 73 LF accordance with the plans and specifications, for the price of ... 49 Curb Inlet Structure and Piping, complete and in place, in accordance lLS with the plans and specifications, for the price of ... so Concrete Wheel Stop, complete and in place, in accordance with the 36 EA plans and specifications, for the price of ... 51 6-ft Chain Link Fence and Posts, complete and in place, in accordance 100 LF with the plans and specifications, for the price of ... 52 4-ft Aluminum Fence and Posts, complete and in place, in accordance 175 LF with the plans and specifications, for the price of ... 53 4-inch Diameter Bollard, complete and in place, in accordance with the 2 EA plans and specifications, for the price of ... 54 Street Tree Well, complete and in place, in accordance with the plans 2EA and specifications, for the price of ... 55 Decorative Trash Receptacle, complete and in place, in accordance lEA with the plans and specifications, for the price of ... 56 Park Bench, complete and in place, in accordance with the plans and lEA specifications, for the price of ... 57 Bike Rack, complete and in place, in accordance with the plans and lEA specifications, for the price of ... 82477.07000\31456712.1 -22-
Unit
Cost
�ss-
\\\-\-
'.::)F,�
\7-:;)C
L.\\,... -
59-
74-
-�-�(\oL\.lnr<C\-
33-SO
�5,-
1';;06-
'ctaoloo ·SC
0\4 -
L\C\5 -
3,f'\C\O -
'-l , � &L..t -
S 6�� -
3CAnBID FORM
Total
(in figures)
01 'd30-
L\KL\50
�3 �ga-
\4 v
=
,o1.o., ... 70-
�\ . dlh-
\'dC\50 -
\\.U(')iJ1-\. \o�-
\ (\_ ( "n(") -
\ti'd.Slo\ -
7,50D7.°1�1""1-
' - (')5(')-
"- ,45riC\C\,(') -
(,., ,\'80 -

4.t,,'?J4 -
5,'is�S
3090-
00 41 43- BID FORMS
Attachment 2

Item
No.
58 59
60 61
62 63
64 65
66 Item
Description
Signage and Striping, complete and in place, in accordance with the plans and specifications, for the price of...

Minor Site Grading, complete and in place, in accordance with the plans and specifications, for the price of...

Landscape and Irrigation, complete and in place, in accordance with the plans and specifications, for the price of...

PG&E Meter Pedestal, complete and in place, in accordance with the plans and specifications, for the price of...

Conduit & Wire, complete and in place, in accordance with the plans and specifications, for the price of ...

EV Charger - Level 2 Single-Port, complete and in place, in accordance with the plans and specifications, for the price of...

EV Charger - Level 2 Dual-Port, complete and in place, in accordance with the plans and specifications, for the price of ...

PG&E Allowance & Facilities per PG&E Plans, complete and in place, in accordance with the plans and specifications, for the price of...

Miscellaneous Electrical (grounding, receptacles, fittings, etc.), complete and in place, in accordance with the plans and specifications, for the price of...
\ 1 02.9, OCol.\ 00
Est. Unit
Quantity Cost
lLS

7.1.r,-x-C\-
lLS
�.'-.7« -
lLS
\\\ \,-,N, -
lEA

7.C\°d(") -
lLS
\3, sqa2 EA
q ' :>.'4 (") -
lEA \d,3dl"\-
lLS

3.CtcslLS
L\,7ro-
\\ � -00 L
GRAND TOTAL: __ '.�,_O_'t)_a_,_\-_,d-____ .J_fl>�-------

BID FORM
Total
(in figures)
7,lo8C\ -
3 '<.78' -
\\ \ \ lc,C"l')-
7 9.� -
\'3,'5�(') -
\� .I..\�-
\'d, 3dC\-
3,C\(15 -
4,7oaThe costs for any Work shown or required in the Contract Documents, but not specifically identified as a line item are to be included in the related line items and no additional compensation shall be due to Contractor for the performance of the Work.

In case of discrepancy between the Unit Price and the Item Cost set forth for a unit basis item, the unit price shall prevail and shall be utilized as the basis for determining the lowest responsive, responsible Bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the "Item Cost" column, then the amount set forth in the "Item Cost" column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the Unit Price.

For the purpose of evaluating Bids, the City will correct any apparent errors in the extension of unit prices and any apparent errors in the addition of lump sum and extended prices.

The estimated quantities for Unit Price items are for purposes of comparing Bids only and the City makes no representation that the actual quantities of work performed will not vary from the 82477.07000\31456712.1 -23- 00 41 43- BID FORMS
Attachment 2

BID FORM
estimates. Final payment shall be determined by the Engineer from measured quantities of work performed based upon the Unit Price.

TOTAL BASE BID PRICE:

TOTAL BID PRICE BASED ON BID SCHEDULE TOTAL OF UNIT PRICES FOR ITEMS NOS. 1-66 Total Bid Price in Numbers
9lf>C ��.010, ::\:b3@1P�,'c\ �e '?1,.,tecE:£�'\o GesJex=-, \010P&e:,a \ \ 6 " � L <_ $ l(\'sr&1u \wo c,,0..1 -✓ R
In case of discrepancy between the written price and the numerical price, the written price shall prevail.

The undersigned agrees that this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the Bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.

Upon receipt of the signed contract and other required documents, the contract will be executed by the City, after which the City will prepare a letter giving Contractor Notice to Proceed. The official starting date shall be the date of the Notice to Proceed, unless otherwise specified. The undersigned agrees to begin the Work within ten (10) working days of the date of the Notice to Proceed, unless otherwise specified.

The undersigned has examined the location of the proposed work and is familiar with the Drawings and Specifications and the local conditions at the place where work is to be done.

If awarded the contract, the undersigned agrees that there shall be paid by the undersigned and by all subcontractors to all laborers, workers and mechanics employed in the execution of such contract no less than the prevailing wage rate within San Luis Obispo County for each craft, classification, or type of worker needed to complete the Work contemplated by this contract as established by the Director of the Department of Industrial Relations.

Enclosed find cash, bidder's bond, or cashier's or certified check No. Bidder's 80nd from the ------- Bank in the amount of 10% of bid
, which is not
less than ten percent (10%) of this bid, payable to City of El Paso de Robles as bid security and which is given as a guarantee that the undersigned will enter into a contract and provide the necessary bonds and certificates of insurance if awarded the Work.

The bidder furthermore agrees that in case of bidder's default in executing said contract and furnishing required bonds and certificates of insurance, the cash, bidder's bond, or cashier's or 82477.07000\31456712.1 -24- 00 41 43- BID FORMS
Attachment 2

BID FORM
certified check accompanying this proposal and the money payable thereon shall become and shall remain the property of the City of El Paso de Robles.

Bidder is an individual ___ , or corporation _X __ , or partnership __ _, organized under the laws of the State of -------------- California
Bidder confirms license(s) required by California State Contractor's License Law for the performance of the subject project are in full effect and proper order. The following are the Bidder's applicable license number(s), with their expiration date(s) and class of license(s):
479476, A Exp 2/28/27
If the Bidder is a joint venture, each member of the joint venture must include the required licensing information.

Sureties that will furnish the Faithful Performance Bond and the Labor and Material Payment Bond, in the form specified herein, in an amount equal to one hundred percent (100%) of the contract price within fifteen (15) calendar days from the date the City provides the successful bidder the Notice of Award. Sureties must meet all of the State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120 and must be authorized by the State of California.

The insurance company or companies to provide the insurance required in the contract documents must have a Financial Strength Rating of not less than "A-" and a Financial Size Category of not less than "Class VII" according to the latest Best Key Rating Guide. At the sole discretion of the City, the City may waive the Financial Strength Rating and the Financial Size Category classifications for Workers' Compensation insurance. (signatures continued on next page)
82477.07000\31456712.1 -25- 00 41 43- BID FORMS
Attachment 2

BID FORM
I hereby certify under penalty of perjury under the laws of the State of California that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.

Executed at San Luis Obispo , on this __ day of March 26 , 2025 . (Bidders Name - Print or Type)
Steve A Souza, President
(Corporate Seal)
Names of individual members of firm or names and titles of all officers of corporation and their addresses are listed below:

Name Steve A. Souza Title President
Complete Address 8475 Tassajara Creek Road, Santa Margarita, CA 93453 Phone 805-546-8288 FAX 805-546-8287
Name Lisa Elliott Title Secretary
Complete Address 772 Asilo, Arroyo Grande, CA 93420
Phone 805-546-8288
Name Title
FAX 805-546-8287
------------ ------------------
Complete Address __________________________ _
Phone --------------- FAX ----------------
Name ------------Title ------------------
Complete Address __________________________ _
Phone _______________ FAX ______________ _
824 77 .07000\31456712.1 -26- 00 41 43- BID FORMS
Attachment 2

City of Paso
Robles – DPW
22-08

DOWNTOWN

PARKING LOT

IMPROVEMENTS
Attachment 3

Council Agenda Report
From: Ditas Esperanza, Capital Projects Engineer
Subject: Approval of a Construction Contract for the Pedestrian and Bicycle Enhancements Adjacent to Flamson Middle School
CEQA Determination: The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).

Date: April 15, 2025
Facts

1. On June 2, 2020, City Council authorized staff to submit a grant application to the San Luis Obispo Council of Governments (SLOCOG), to install pedestrian and bicycle improvements adjacent to Flamson Middle School.

2. Subsequently, the SLOCOG Board approved a grant in the amount of $50,000 towards the design and $750,000 towards the construction of those pedestrian and bicycle enhancements.

3. The City also has an adopted Local Roadway Safety Plan (LRSP). The LRSP included a recommendation to modify the traffic signal at 24th Street and Spring Street. Unfortunately, the grant application did not include modifications to the traffic signal.

4. Last year staff went out to bid for this project which included signal modifications in the engineering design scope of work. This added item cost an additional $192,305 for construction, of which there was no funding source identified. As a result, on April 16, 2024, the City Council rejected all bids and authorized staff to re-bid the project.

5. Staff intentionally waited to rebid the project so that construction was to be conducted when school is not in session.

6. In January 2025, the project was readvertised with an engineer’s estimate of $725,000. At the bid opening on March 27, 2025, six bids were received as follows:

Construction Company Bid Amount
Souza Construction $625,516.90
JJ Fisher Construction $672,673.00
RCH Construction $721,841.54
R. Burke Construction $730,420.00
Kies & Sons Construction $827,262.50
Papich Construction $1,485,995.00

7. Staff reviewed the lowest bid from Souza Construction and found it to be a responsive and responsible bid.

Options

1. Take no action;

2. Authorize the Interim City Manager to enter into an agreement with Souza Construction for the construction of the pedestrian and bicycle improvements at Flamson Middle School (the Flamson Safe Route to School Safety Project), in the amount of $625,516.90; or

3. Provide alternative direction to staff.

Analysis and Conclusions
The Flamson Safe Route to School Safety Project will provide critical bicycle and pedestrian safety enhancements along the frontage of Flamson Middle School, and along Spring Street. The project will reconfigure 24th Street by installing buffered bike lanes, a new drop off area, curb extensions to narrow the pedestrian crossings, new street lighting and a rapid flashing beacon crossing enhancement.

Installation of a rectangular rapid flashing beacon (RRFB) will provide greater visibility and awareness of pedestrians in the crosswalks. Spring Street will be enhanced with a new pedestrian ramp at 26th Street and buffered bike lane striping.

On April 2, 2025, SLOCOG presented a Program and Project Status update to its board regarding the grant program that funds this project. As part of the update, SLOCOG staff emphasized the importance of maintaining consistent progress throughout the remainder of the calendar year. Failure to do so may result in SLOCOG exercising its right to withdraw funding by December 2025. Therefore, awarding the construction contract reflects demonstrated progress, ensuring that funding for the project remains intact.

Fiscal Impact
The total cost of construction to Souza Construction is $625,516.90. This project has been included in the Capital Improvement Program since FY 2020-21. Project activity incurred to date and anticipated is as follows:

Project Components
Expended-toDateRemaining
Costs Total Project
Rick Engineering – Design Services 48,704 - 48,704
PG&E – Light Enhancement 138,474 - 138,474
Other Misc. 4,669 - 4,669
Souza Construction - 625,517 625,517
Contingency - 60,000 60,000
Other Construction Services (e.g.,
compaction testing, staking, surveying) - 43,700 43,700 Total 191,847 729,217 921,064
As previously stated, SLOCOG awarded the City $800,000 towards the design and construction of these pedestrian and bicycle improvements. As such, there is currently a project shortfall of $121,064. The City has an established “Americans with Disabilities Act (ADA) Transition Fund”. Currently there is an unappropriated balance of $499,348, of which $125,000 is recommended to be used to cover the funding shortfall for this project.

CEQA
The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).

Recommendation (Option 2)
Approve Resolution 25-XXX authorizing the Interim City Manager to enter into an agreement with Souza Construction for the construction of the pedestrian and bicycle safety enhancements at Flamson Middle School, in the amount of $625,516.90, and authorizing a funding transfer of $125,000 to the Flamson Project from the ADA Transition Fund balance.

Attachments

1. Resolution 25-XXX – Pedestrian Enhancements Flamson Middle School

2. Souza Bid Submittal

Attachment 1
RESOLUTION 25-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES

AWARDING A CONSTRUCTION CONTRACT FOR THE PEDESTRIAN ENHANCEMENTS AT

FLAMSON MIDDLE SCHOOL
WHEREAS, on June 2, 2020, City Council authorized staff to submit a grant application to the San Luis Obispo Council of Governments (SLOCOG), to install pedestrian and bicycle improvements adjacent to Flamson Middle School; and
WHEREAS, the SLOCOG Board approved a grant in the amount of $750,000 towards the construction of pedestrian and bicycle safety enhancements; and
WHEREAS, the City prepared a Local Roadway Safety Plan (LRSP) which included a recommendation to modify the traffic signal at 24th Street and Spring Street, however the grant application to SLOCOG did not include the modifications to the traffic signal and initial bids for the project were rejected by Council on April 16, 2024 as no funding sources was available with Council authorizing staff to rebid the project; and
WHEREAS, in January 2025, the project was readvertised with an engineer’s estimate of $725,000 and at the bid opening on March 27, 2025, six bids were received ranging from $625,516.90 to $1,485,995; and
WHEREAS, staff reviewed the lowest bid from Souza Construction and found it to be a responsive and responsible bid.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL PASO DE ROBLES DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. All of the above recitals are true and correct and incorporated herein by reference.

Section 2. Authorize the Interim City Manager to enter into an agreement with Souza Construction for the construction of pedestrian and bicycle safety enhancements at Flamson Middle School, in the amount of $625,516.90, and authorize a funding transfer of $125,000 to the Flamson Project from the ADA Transition Fund balance.

Section 3. The total project funding needed is $733,216.90 with the SLOCOG Grant off setting a portion of these costs in the amount of $608,345 leaving the project with a shortfall of $124,871.90. The City’s Americans with Disabilities Act (ADA) Transition Fund has a current balance of $500,000, which can be used to cover the funding shortfall for this project.

Section 4. The City finds that this action is categorically exempt from the California Environmental Quality Act (“CEQA”) under the Class 1 exemption, which applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing structures, facilities, mechanical equipment, or topographical features where the project involves negligible or no expansion of existing or former use (State CEQA Guidelines, § 15301).

Attachment 1
APPROVED this 15th day of April, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

John R. Hamon, Jr., Mayor
ATTEST:

Melissa Boyer, City Clerk

1.1 Bid.
00 41 43 - BID FORMS

BID FORM
Bids will be received at the City of El Paso de Robles City Hall, 1000 Spring Street, Paso Robles, CA 93446, until 2:00 p.m. on Thursday, March 20, 2025.

NAME OF BIDDER: Souza Engineering Contracting,lnc. dba Souza Construction To the Honorable City Council
of the City of El Paso de Robles
1000 Spring Street
Paso Robles, California 93446
The undersigned hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any for the following Project:

Flamson School Pedestrian Enhancements (Rebid), DPW 20-25A We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project, as described and in strict conformity with the Drawings, and these Specifications for TOTAL BID PRICE indicated herein.

The undersigned acknowledges receipt, understanding, and full consideration of the following addenda to the Contract Documents:

Addenda No. --- 1 -------------------

1. Attached is the required Bid Guarantee in the amount of not less than 10% of the Total Bid Price.

2. Attached is the completed Designation of Subcontractors form.

3. Attached is the fully executed Noncollusion Declaration form.

4. Attached is the completed Iran Contracting Act Certification form.

5. Attached is the completed Public Works Contractor Registration Certification form.

6. Attached is the completed Contractor's Certificate Regarding Workers' Compensation form.

7. Attached is the completed Bidder Information and Experience form.

8. Site Visit Affidavit

9. Proposed Major Equipment and Material Suppliers

10. Fleet Compliance Certification
82477.07000\31456712.1 -19- 00 41 43 - BID FORMS
Attachment 2

ITEM
NO.
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 BID FORM

BID SCHEDULE
A. BID SCHEDULE
SPEC. UNIT EST. EST. UNIT PRICE TOTAL EXT PRICE NO. QTY TS-1.07 Mobilization LS 1 \¼ 3ca5- ,�.3� -
TS-2 Traffic Control LS 1 e,q �-sc- '<ct �so -
TS-3 Water Pollution Control LS 1 3,cns- -z,97'5-
TS-4 Construction ADA Accessibility Plan LS 1 \,,�s- l"�- TS-6 Protection and Restoration of Adjoining
Private Property LS 1 �-\l .... r'l - ".:l,\I,.,('\ -
TS-8 Adiust Utility to Grade EA 26 .::J'ril\- ,=,-,:::ir, - TS-8 Hot Mix Asphalt (HMA) SF 5,700 ,5.3S" 'is7 4C\'5 - TS-9 SF 730 4�-t..,l.,, �\ �7
\ ·iO Curb Ramp
TS-9 Concrete Curb LF 280 S"l"i1 11.... .!:>c3· '°
0 TS-9 SF
Concrete Cross Gutter and Spandrel 230 L\ l,; 1-{3 ICl,Co78 -C\o TS-9 LF
Concrete Curb & Gutter 440 C\\·'-1
'-I
40 ;;,.:z:i,.· "°O
TS-9 SF
Concrete Sidewalk 5,100 .9�-'� \3\.\�-
TS-11 Brick Pavers SF 1,480 35-IS 6a f'l.:::id -
TS-12 Rectangular Rapid Flashino Beacons EA 6 7 \-is- 43 csoTS-13 Traffic Striping, Signing and Markings LS 1 C\'d,Qu-.:::,..- C\�.C\� .

Street Light Conduit and Bases - per PG&E
Aooendix B LS 1 lo\ \'-'0- 1 .... 1 \40-
Provide and Place CMS Signs during project
duration EA 2 \,O�c- d,Dl.\0-
GRAND TOTAL: � �85' \5 \\__o. C\O
The costs for any Work shown or required in the Contract Documents, but not specifically identified as a line item are to be included in the related line items and no additional compensation shall be due to Contractor for the performance of the Work. 82477.07000\31456712.1 -20- 00 41 43 - BID FORMS
Attachment 2

BID FORM
In case of discrepancy between the Unit Price and the Item Cost set forth for a unit basis item, the unit price shall prevail and shall be utilized as the basis for determining the lowest responsive, responsible Bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the "Item Cost" column, then the amount set forth in the "Item Cost" column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the Unit Price.

For purposes of evaluating Bids, the City will correct any apparent errors in the extension of unit prices and any apparent errors in the addition of lump sum and extended prices.

The estimated quantities for Unit Price items are for purposes of comparing Bids only and the City makes no representation that the actual quantities of work performed will not vary from the estimates. Final payment shall be determined by the Engineer from measured quantities of work performed based upon the Unit Price.

TOTAL BASE BID PRICE:

TOTAL BID PRICE BASED ON BID SCHEDULE TOTAL OF UNIT PRICES FOR FLAMSON SCHOOL PEDESTRIAN ENHANCEMENTS (REBID), DPW 20-25A BID ITEMS 1-17
\QoS S\\..o. °'() $ ____________________________ _
Total Base Bid Price in Numbers
$\)( 'r\�n:::d +� +\\.Je- ��� �\\Je... �,-€cl
$ $\'l...:>r-e£..V"'\ c\e:i\\cws C\"'� 'S'\\'f'e..�� �
Total Base Bid Price in Written Form
In case of discrepancy between the written price and the numerical price, the written price shall prevail.

The undersigned agrees that this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the Bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.

Upon receipt of the signed contract and other required documents, the contract will be executed by the City, after which the City will prepare a letter giving Contractor Notice to Proceed. The official starting date shall be the date of the Notice to Proceed, unless otherwise specified. The undersigned agrees to begin the Work within ten (10) working days of the date of the Notice to Proceed, unless otherwise specified.

The undersigned has examined the location of the proposed work and is familiar with the Drawings and Specifications and the local conditions at the place where work is to be done.

If awarded the contract, the undersigned agrees that there shall be paid by the undersigned and by all subcontractors to all laborers, workers and mechanics employed in the execution of such contract no less than the prevailing wage rate within San Luis Obispo County for each craft, 824 77. 07000\31456712.1 -21- 00 41 43- BID FORMS
Attachment 2

BID FORM
classification, or type of worker needed to complete the Work contemplated by this contract as established by the Director of the Department of Industrial Relations.

Enclosed find cash, bidder's bond, or cashier's or certified check No. Bidder's Bond from the ------- Bank in the amount of 10% of bid , which is not less than ten percent (10%) of this bid, payable to City of El Paso de Robles as bid security and which is given as a guarantee that the undersigned will enter into a contract and provide the necessary bonds and certificates of insurance if awarded the Work.

The bidder furthermore agrees that in case of bidder's default in executing said contract and furnishing required bonds and certificates of insurance, the cash, bidder's bond, or cashier's or certified check accompanying this proposal and the money payable thereon shall become and shall remain the property of the City of El Paso de Robles.

Bidder is an individual ___ , or corporation _x __ , or partnership --� organized under the laws of the State of _
C
_
al
_
ifo
_
rn
_
ia ___________ _
Bidder confirms license(s) required by California State Contractor's License Law for the performance of the subject project are in full effect and proper order. The following are the Bidder's applicable license number(s), with their expiration date(s) and class of license(s):
479476, A Exp 2/28/27
If the Bidder is a joint venture, each member of the joint venture must include the required licensing information.

Sureties that will furnish the Faithful Performance Bond and the Labor and Material Payment Bond, in the form specified herein, in an amount equal to one hundred percent (100%) of the contract price within fifteen (15) calendar days from the date the City provides the successful bidder the Notice of Award. Sureties must meet all of the State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120 and must be authorized by the State of California.

The insurance company or companies to provide the insurance required in the contract documents must have a Financial Strength Rating of not less than "A-" and a Financial Size Category of not less than "Class VII" according to the latest Best Key Rating Guide. At the sole discretion of the City, the City may waive the Financial Strength Rating and the Financial Size Category classifications for Workers' Compensation insurance. (signatures continued on next page)
82477.07000\31456712.1 -22- 00 41 43 - BID FORMS
Attachment 2

BID FORM
I hereby certify under penalty of perjury under the laws of the State of California that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.

Executed at San Luis Obispo , on this fi day of March 2025 , __.
(Bidders Name - Print or Type)
(Corporate Seal)
Names of individual members of firm or names and titles of all officers of corporation and their addresses are listed below:

Name Steve A. Souza Title President
Complete Address 8475 Tassajara Creek Road, Santa Margarita, CA 93453 Phone 805-546-8288 FAX 805-546-8287
Name Lisa Elliott Title Secretary
Complete Address 772 Asilo, Arroyo Grande, CA 93420
Phone 805-546-8288
Name Title
FAX 805-546-8287
------------ ------------------
Complete Address __________________________ _
Phone _______________ FAX______________ _
Name ____________ Tit
le _________________ _
Complete Address __________________________ _
Phone _______________ FAX ______________ _
82477.07000\31456712.1 -23-
00 41 43- BID FORMS
Attachment 2