CITY OF EL PASO DE ROBLES
"The Pass of the Oaks"
City Council Special Meeting Revised Agenda
Friday, November 21, 2025, 9:00 AM
Centennial Park - Norris Room
600 Nickerson Drive
Paso Robles, CA 93446
Residents can livestream the meeting at www.prcity.com/youtube, and call (805)865-7276 to provide public comment via phone. The phone line will open just prior to the start of the meeting and remain open throughout the meeting to ensure the opportunity to comment on each item heard by the Council. Written public comments can be submitted via email to [email protected] prior to 4:00 PM on the day before the Council meeting to be posted as an addendum to the Agenda. If submitting written comments in advance of the meeting, please note the agenda item by number or name.
City Council meetings will be live-streamed during the meeting and also available to play later on YouTube by accessing the following link: www.prcity.com/youtube.
Any writing or document pertaining to an open session item on this agenda which is distributed to a majority of the City Council after the posting of this agenda will be available for public inspection at the time the subject writing or document is distributed. The writing or document will be available for public review in the City Clerk’s Office, 1000 Spring Street, Paso Robles, CA, during normal business hours, and may be posted on the City’s web site at www.prcity.com/meetings.
AMERICANS WITH DISABILITIES ACT Any individual, who because of a disability needs special assistance to attend or participate in this meeting, may request assistance by contacting the City Clerk’s Office (805) 237- 3960. Whenever possible, requests should be made four (4) working days in advance of the meeting.
Pages
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. STAFF INTRODUCTIONS
E. NO GENERAL PUBLIC COMMENT
Public comment for Special Meetings is limited to agenda items only and an opportunity will be provided for each agenda item after the item has been presented.
F. DISCUSSION ITEMS
*1. City Council Visioning Session and Workshop 3 - 5
Chris Huot, City Manager
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation: Provide direction to staff on City Council Goals and Priorities for FY 2026-27 budget cycle.
City Council Special Meeting Agenda November 21, 2025
G. CLOSED SESSION ITEMS
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code § 54957(b)
Title: City Manager
H. PUBLIC COMMENT REGARDING CLOSED SESSION MATTERS
I. ADJOURN TO CLOSED SESSION
J. RECONVENE TO OPEN SESSION
K. REPORT FROM CLOSED SESSION
L. ADJOURNMENT
City Council Special Meeting Agenda November 21, 2025
Council Agenda Report
From: Chris Huot, City Manager
Subject: City Council Visioning Session and Workshop
CEQA Determination: The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Date: November 21, 2025
Facts
1. The City has not conducted a facilitated, standalone priority and vision setting workshop in many years.
2. A facilitated workshop provides the City Council and staff with a dedicated opportunity to collaborate and engage in structured strategic discussions.
3. A facilitated workshop is distinct from a traditional goal-setting session, as it offers an opportunity for the Council and staff to undertake a deeper dive into strategic priorities, while offering the tools and structure needed to clarify objectives, evaluate trade-offs, and define actionable paths forward.
4. The workshop will provide an overview of good governance practices and strengthen alignment in advance of the FY 2026–27 budget cycle.
5. The session aims to enhance teamwork, improve communication, and build shared understanding on City Council priorities.
6. The workshop is being held well in advance of the FY 2026-27 budget process to ensure both City Council and staff enter the upcoming budget cycle with clear expectations and unified priorities.
7. This session allows Council and staff to begin the FY 2026-26 budget work plan development with greater clarity, increasing
8. The workshop builds on previous goal-setting efforts and supports continuous improvement, helping the City stay aligned with long-term community goals and emerging trends.
9. The priorities and input provided during this session will be used to help shape the upcoming Options
1. Provide direction to staff on City Council Goals and Priorities for FY 2026-27 budget cycle.
Analysis and Conclusions
The City Council has historically conducted goal-setting sessions at the start of the City’s budget process in January or February preceding the budget adoption in June. These sessions help establish policy direction, shape departmental work plans, and guide resource allocation.
With the recent leadership transition and the next budget development cycle beginning in Q1 2026, an earlier workshop allows Council to initiate strategic planning well in advance. This proactive timing will strengthen alignment between Council and staff, ensuring the upcoming budget reflects shared goals and clear organizational priorities.
City Council Special Meeting Agenda November 21, 2025
This facilitated workshop will also review the characteristics of a high-performing City Council, clarity of roles, consistent norms, strategic thinking, effective communication, and a strong working relationship with staff. Integrating these elements into the workshop framework is key to supporting strong governance and successful long-range planning.
The upcoming workshop is designed to provide the City Council and staff with a focused opportunity to collaborate, reflect on governance practices, and establish clear strategic direction ahead of the FY 2026– 27 budget cycle. Through facilitated discussion and shared planning, the session aims to strengthen alignment, enhance teamwork, and ensure that both Council and staff enter the next budget process with a unified understanding of priorities and expectations.
Fiscal Impact
There is no fiscal impact with this item. The facilitated strategic planning session was anticipated as part of the City Manager’s Office budget for Fiscal Year 2025-26. The implementation CEQA
The City finds that this action is not a project under the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.
Recommendation (Option 1)
Provide direction to staff on City Council Goals and Priorities for FY 2026-27 budget cycle.
City Council Special Meeting Agenda November 21, 2025
Item F: Discussion Item
Bausch, Chris
City Council Special Meeting Agenda November 21, 2025