1 DEPARTMENT OF PUBLIC WORKS
“Public Works – Improving Your Quality of Life”
MONTHLY STAFF REPORT
December 2021
Administration & Environmental Compliance Division
Staff continues to work closely with Finance to track all expenses and to submit all necessary FEMA grant reimbursements for all COVID-19 related expenses incurred by the City. The City is receiving in grant funds through the CARES Act, which require detailed expense reporting every month.
The formal SRF loan agreement was approved and has been fully executed for the WQCF LEED Administration Building Project. Staff has been working closely to complete the final design and project is currently out to bid.
The City is currently on the last year of approved water rates. Staff is currently working closely with Bartle Wells & Associates on the new Water Rate Study & Prop 218 process.
Staff is looking at a 10-year financial outlook for the water fund and will work on bringing this item before the Council for adoption of the new five year rate plan in the near future. The City has applied for SRF Loan funding for a City water meter system replacement project.
The project would replace older water meters in the City to help with water system revenue losses and improve overall utility system management. The bid package is being prepared. Staff has been working with Willdan Consulting on updating several City facility and recreation impact fees. Staff has met with the consultant and the Parks & Recreation Master Plan consultant during October to go over the costs associated with parks/recreational facilities. Once the impact fee study is complete, staff will be presenting the item to Council for approval of new proposed fees.
Staff has been working closely with Planning, Recreation/Community Services, and Engineering on the new Parks Master Plan update. Community Outreach has been in progress for over two months through attendance at community events, surveys have been collected via the City’s social media, website, and other avenues. Once the plan is complete, staff will present this item to Council for approval.
Staff is working on the Mid-Year budget review and work closely with Finance to bring this item before the City Council.
Staff is working along other departments and City Attorney’s office to update the City’s municipal code. This will provide more updated codes to help the City comply with many state/federal regulations and provide more enforceable code of law that would allow everyone in the community to live and work safely, productively and in compliance with all environmental laws.
Grant Writing & Administration
North Park Prop 68 Grant: Staff has worked with California Consulting to apply for the Prop 68 funded, Statewide Parks Program (SPP) grant. The application was submitted.
Unfortunately, the City heard back and was not awarded grand funding at this time. 2 Garza Park Prop 68 Grant: Staff has worked with California Consulting and Public Health Advocates (non-profit) to apply for the Prop 68 funded, Statewide Parks Program (SPP) grant.
The grant application was submitted. The application was submitted. Unfortunately, the City heard back and was not awarded grand funding at this time. South Park Per Capita Grant: Staff is working with California Consulting to apply for a per Capita Grant, Statewide Parks Program (SPP) grant. The SPP grant application is due in December 2021. Staff has submitted all documents necessary to for this grant application. Outdoor Equity Grants (OEP): Staff will be working closely with the Recreation Department to apply for a new grant. The City has partnered with Public Health Advocates again to complete the grant application and seek grant funding through this State grant program to help expand the City’s recreational and environmental programs. This application shall be submitted by the deadline of October 8, 2021. Community workshops were held during the month of September. Staff is working closely with Public Health Advocates on the grant application.
Recycling & Solid Waste Program
Staff is Monitoring SB 1383 to analyze how the new law will affect requirements and programs for organic recycling to assist with managing the City’s compliance with the mandatory recycling. Guidance models have recently been distributed to municipalities by CalRecycle. Staff will be analyzing the provided models to determine how to customize and incorporate the new requirements into the city’s program. Staff will utilize the program to centralize all required information for the various recycling programs, public outreach & education efforts and reporting. Staff is currently working on the city ordinance, required by SB 1383 and based on the model ordinance provided by CalRecycle. The 1st Reading and Introduction of the new ordinance was completed on November 16th. The 2nd Reading was completed December 7th. Implementation of the new ordinance to begin by January 2022. Shred it Day event for the community is scheduled for November 6th at the City’s community center parking lot located on W. Las Palmas/Ward Avenue. This event has been very successful and due to its success the City has budgeted to hold these events twice per year.
F.O.G (Fats, Oils, & Grease) Program
The City currently has two Public Works inspectors conducting FOG inspections. FOG inspections are being performed on a regular basis to ensure compliance.
Water Division & Water Conservation Program
The State Water Resources Control Board has rescinded the mandatory conservation standards that have been in place since 2015. The reporting requirements and prohibitions on water waste will remain. The current prohibitions against wasteful water use practices include outdoor watering during or within 48 hours after a rain event; hosing down a sidewalk instead of using a broom or a brush; and overwatering a landscape to where water is running off onto the sidewalk or into the gutter.
3 Dec 2021 Water Production
Well Production
2 18,384,000
4- NP 1,263,000
5 24,415,000
6 0
7 1,000
8 4,030,113
9 23,654,000
11 1,000
KeystoneNP 7,000
FloragoldNP 2,200
TOTAL 71,757,313
Number of Water Waste Complaints: 0
Number of Follow-ups: 0
Number of Warning/Violations: 0
Number of Penalties: 0
Water Service Connection Requests: 57
Water Service Connection Turnoffs: 55
Water Work Orders: 19
Storm Water Pollution Prevention Program
The City is currently partnering with 23 other Phase II agencies to address the State orders received to comply with the CV Pyrethroid TMDL and Baseline stormwater quality monitoring requriements. This new requirement is looking at the affects of pyrethroid pesticides that enter the waterways through the storm drainage systems/stormwater runoff. This requirement can have a significant financial impact to Phase I and II Cities and would require that they perform toxicity/pyrethroid testing/monitoring and water/sediments four times per year. The Phase II Cities are already participating and paying their fair share of the Delta Regional Monitoring Program tha is managed by the State. The City has partnered with several Cities/Agencies to hire a consultant to help develop a monitoring plan that would be submitted to the State by 2020/21. The partners have joined efforts to contract out with a consultant to assist with the implementation of the Pyrethroids Management Program. A total of 20 agencies have agreed to participate in this effort. The first kickoff meeting is scheduled for 11/4/21. The City of Patterson is taking the lead on this effort and will be a key player on managing this project.
4 On April 7, 2015, the State Water Board adopted an Amendment to the Water Quality Control Plan for Ocean Waters of California (Ocean Plan) to Control Trash and Part 1 Trash Provision of the Water Quality Control Plan for Inland Surface Waters, Enclosed Bays, and Estuaries (ISWEBE Plan). Together, they are collectively referred to as 'the Trash Amendments'. The project objective for the Trash Amendments is to provide statewide consistency for the Water Boards' regulatory approach to protect aquatic life and public health beneficial uses, and reduce environmental issues associated with trash in state waters, while focusing limited resources on high trash generating areas. The State has adopted Trash Policy Amendments which will require all Stormwater Phase II MS4 Cities must comply with. Staff will be working closely with Engineering and storm drainage consultant firm to begin working on table top exercises and Cost estimates so that the City is prepared for implementation of the most cost-efficient option. The City received a letter requesting selection of our preferred option as well as submit a jurisdictional map showing the land use priority areas:
1. Track 1: Install, operate and maintain full capture systems in storm drains that capture runoff from the priority land uses;
2. Track 2: Implement a plan with any combination of treatment controls, institutional controls, and/or multi-benefit projects within the jurisdiction of the MS4 permitted.
Demonstrate full capture system equivalency. Expectation is to install capture systems to the extent not cost-prohibitive.
Staff has submitted their Track (Track 1) option and Preliminary Jurisdictional Map to the State via the SMARTS electronic system and has up to 10 years to implement their trash devices in the areas identified in their plan/map.
An RFP was put out to request proposals for consulting services to assist the City with implementation and design of the City’s trash capturing unit. Two prposals were obtained and are currently under review. A contract will be awarded to Stantec Consultanting during April to begin the first phase of this project. The City has hired Stantec (Storm Drainage Consultant) to assist with the implementation plan, design, and to consult with the State regarding this item. A Technical Memo has been submitted to the State during the month of November 2020 and the City is working with the hired consultant to finalize the options. This is a phased project, but the goal is to get this project designed and ready to go out for construction. The City will be seeking a Prop 1 grant once the project is shovel ready. A new Phase II Stormwater Permit is in progress at the State level. Once it is adopted, it will be implemented. Currently the permit is being held up due to the COVID-19 emergency.In the meantime, the City must comply with everything that is in the current permit. It is anticipated that the new permit will be implemented in FY 21/22. Under this new permit, the school districts will be brought in and will be required to have their own stormwater programs.
The new Construction General permit for construction activities disturbing one or more acres of dirt during construction will be released during this year. Once the permit is released, staff will attend trainings to obtain information on all the changes. The release of the permit is taking longer due to the COVID-19 situation. Several workshops are being scheduled for the month of June 2020. The workshops will be held on-line. The City is completing the Pyrethroids Management Plan. On June 8, 2017, the Central Valley Regional Water Quality Control Board (Regional Water Board) adopted Resolution R5-2017- 5 0057, the Basin Plan Amendment (BPA) for the Control of Pyrethroid Pesticide Discharges.1 The BPA was subsequently approved by the State Water Resources Control Board on July 10, 2018 and the Office of Administrative Law (OAL) on February 19, 2019. The United States Environmental Protection Agency (USEPA) approved the Pyrethroid Total Maximum Daily Loads (TMDLs) for the nine urban creeks in Sacramento and Roseville on April 22, 2019. With these approvals, the TMDLs and BPA became fully approved and effective.
The BPA established a Pyrethroids Control Program that includes a variety of actions including, but not limited to:
• Monitoring requirements to assess baseline conditions, as well as continued trend monitoring.
• A conditional prohibition for pyrethroid discharges in exceedance of numeric triggers for Sacramento and San Joaquin River Basin water bodies with the aquatic life beneficial uses.
o If the numeric triggers are exceeded, the conditional prohibition requires the development and submittal of a Pyrethroid Management Plan (Management Plan) to reduce pyrethroid levels in discharges to the maximum extent practicable.
All Phase II Cities are subject to the conditional prohibition, and are not subject to the TMDL required to provide baseline monitoring to the Regional Water Board. However, municipalities regulated pursuant to the Phase II Municipal Separate Storm Sewer System (MS4) permit Phase II Permit may, as an alternative, acknowledge that the existing data are representative of their discharge and forego baseline monitoring and develop a Management Plan. As such, a Management Plan is being finalized on behalf of the City of Patterson, as required for all Phase II permittees. The plan along with a Pyrethroids Management Policy was submitted to the State on August 19, 2021. The City is working with other agencies to partner up on implemtnation of this program.
These are the main projects which Public Works and Engineering are focusing on. These projects include:
o Staff continues to work with Engineering to develop the City’s Track 1 Trash Implementation Plan to comply with the State’s Trash Policy requirements. The plan was submitted to the State on December 2018 and the City has 10 years from this date to complete the implementation of their full trash capture plan. Design funds were approved in the FY 19/20 budget. Proposals for design were received and a consultant agreement is currently in progress. The kickoff meeting was held and the project is currently in progress. The City will be submitting their implementation plan and full trash capture device option(s) to the State. Once approved, staff will work on the next phases of this project which includes preliminary projects design/bid plans.
The City will be exploring Prop 1 grant opportunities for this project. o WQCF Administration LEED Building. This project is currently out to bid. o WM-1A (Kinshire) Waterline Replacement Project. Project was awarded and is currently under construction.
6 Committees & Commission
Parks & Recreation and Beautification Commission:
The commission met via Zoom. The committee discussed projects to pursue. Commissioners discussed a fund raiser to add money to the beautification budget. Potential projects were also discussed. The next regular meeting will be scheduled for December 15, 2021.
Safety (JEMSAC) Committee:
The committee held it’s monthly meeting on December 9, 2021. Covid, Fire Safety and CPR training were on the agenda for discussion.
Permits Issued
Encroachment Permits, Fire Hydrant Use Permits, Other Permits Issued by Public Works:
Encroachment Permit = 7
Fire Hydrant Use Permits = 0
Livescan = 0
Streets/Collections Division
Work Orders: Streets/Sidewalks = 19 Alleys/Garbage = 0 Collections = 16 Seasonal Tasks:
Alley maintenance. The oleanders in the alley along 8th St. were trimmed. Storm drain maintenance after storm event.
Continue to maintain storm drainage system.
Holiday decorations were inspected and tested for installation after the Thanksgiving holiday.
Electrical Division
Work Orders: Streetlights = 5
Seasonal Tasks this Month:
Repaired street lights throughout the City.
Worked performed at the WQCF.
Electrical boxes were constructed for the Christmas Tree event at the downtown parks.
Urban Forestry Division
Work Orders: Urban Forestry: 31
Seasonal Tasks this Month:
Focused on maintenance pruning and work order requests. Inspected large Christmas tree and tested lights for installation after the Thanksgiving holiday.
Parks, Landscape & Building Maintenance Divisions
Park Reservations: 0 (All parks are currently closed to reservations until further notice due to COVID-19).
7 Work Orders: Building Maintenance: 1 Parks: 7
Seasonal Tasks & Projects:
Continued maintenance of all parks and easements.
Focused on maintenance pruning in LMDs.
Performed routine maintenance at City Hall.
Inspected and tested holiday lights for installation along Sperry Avenue.
Fleet Services Division
Number of PW equipment repaired/serviced: 55 Public Works, Recreation and Community Service vehicles and 3 Fire Vehicle.
Water Quality Control Facility (WQCF)
MONTHLY FLOWS AND AVERAGES - NOVEMBER 2021
NOVEMBER 2021 INFLUENT SPOD* NPOD* AIPS
TOTAL FLOW,
MG/ month
52.200 20.997 31.198 .004
AVG FLOW, MGD 1.740 .700 1.040 0.000
HIGH FLOW, MGD 1.913 .837 1.185 .004
LOW FLOW, MGD 1.613 .592 .977 .000
Total Capacity,
MGD
2.25 1.25 .800 .200
* SPOD- South Plant Oxidation Ditch (new) * NPOD- North Plant Oxidation Ditch (old) Alarms/Call-Outs:
Alarms = 215
Call-Outs =4
Seasonal Tasks:
1. AIPS shut down for service.
1. Process control under adjustment for current weather conditions.
2. Continue Annual PM work. (Oil changes)
3. Washer compactor off line issues.
4. North plant clarifier #2 OFF LINE.
LABORATORY RESULTS
NOVEMBER 2021
Avg.
BOD5 TSS TDS pH EC NO3-N TKN TN-N Na Cal
Influent 230 110 * 7.09 * * * * * *
Effluent. 5.2 5.7 1100 7.29 2010 .27 12 12 250 320
* Not required
1 Recreation & Community Services Department
Monthly Staff Report
December 2021
The Patterson Aquatic Center – The work
has begun to resurface and repair the pool.
The project is scheduled to be completed
sometime in late February and the Recreation
staff are preparing the facility for an opening
as soon as it is completed.
Hammon Senior Center
With many members away for the holidays or
assisting with family duties, our attendance
saw a predicted decrease in December. The
new omicron variant has also caused people to
take pause and limit their social activities.
Activities continue to be offered with additional cleaning and safety protocols in place.
Health & Wellness:
fitness programs will include Sit ‘N Be Fit (Basic & Intermediate) and the Walking Group. This individual will also work on implementing additional fitness classes.
Zumba Gold only had one meeting before the teacher left early for the holidays.
The Walking Group had to move inside on numerous occasions due to inclement weather. Despite this, numbers remained consistent.
Line Dancing was held the first part of the month with nine students in attendance.
Bailar Ejercicio (Spanish dance) numbers were down, but participants had a fun time and got to socialize as well as work on their physical fitness.
Resources:
The Commodities program continued to see high numbers in December with 62 participants.
The congregate meal site continued in December with 150 taking part in the program. In addition, with the extended December closure, “blizzard boxes” were distributed that contained a week’s worth of meals.
The Green Bag program continued in December with 29 participants attending the event. This was the first month that HSC volunteers oversaw the distribution.
Covid testing continued in the HSC parking lot on Mondays throughout the month of December. 2 Social:
Loteria and bingo attendance remained consistent throughout the month. monthly birthday party was held in conjunction with the December special event.
Save Mart continued to donate the birthday cake for this event.
Billiards continues to have a steady clientele coming in on a regular basis with a possible tournament coming up in February.
The Holiday Party was put on by the area Youth Action Commission. Thirty seniors were able to participate with games, food, and prizes. Some surprise guests also came in for pictures!
Arts & Crafts:
• Two painting classes were held with a total of 12 participants.
Additional classes have been added for January!
• Crafts with Cathie only had one session, but a total of six students attended the class. • Social Sewing continued through the month of December with six students.
Educational:
• Conversational English class continued in December with only one session due to instructor commitments.
• A new Basic Spanish class will begin in January. Newcomer’s Orientation was held with three new members learning more about the HSC and activities that take place at the facility.
YAC: YAC members planned and organized the senior’s Holiday Party. YAC members reached out to local businesses for
donations. They helped with decorations and hosting games and prizes. The youth had a great time with the event and enjoyed hosting an event for our HSC participants.
YAC also began conversations on what they would like to accomplish in 2022. There are about 15 participants per meeting. Meetings will resume on January 11, 2022, at 3:30 PM at the Hammon Senior Center
Jr. Warrior Youth Basketball: Staff is gearing up for the 2022 Jr Warrior Youth Basketball season. Registration is good as we currently have 212 participants registered, and 28 volunteer coaches signed up to volunteer.
Start Smart Basketball: Tiny Tot basketball concluded on December 18, 2021. We had 16 participants ages 3-5 years old. The youth learn basic basketball skills and are provided with a t-shirt, certificate, and basketball to continue practicing even after the program has finished.
Program Title 49er PREP Youth Flag Football: Staff has begun conversations with 49er PREP staff for the upcoming 2022 season. This program is free for all participants. More dates and details to come.
January 2022
Community Development Department
Monthly Report
The following information is provided as an update regarding the Planning and Housing Division activities during the month of January and updates for previously approved projects.
Planning Commission Meetings
On January 13, 2022, the Planning Commission met to consider the following items:
1. AT&T Wireless Tower – Centennial Park, Conditional Use Permit #20-03, Negative Declaration #21-02
A public hearing to consider adopting a negative declaration for the construction and operation of an unmanned wireless facility, consisting of an 84.9’ tall decorative bell tower, an 8’x8’ pre-cast concrete shelter, and a 30 KW generator, enclosed by a solid wall. The project site is located in the High Density Residential Zone. Located on a site approved for a park, on the east side of Ward Avenue, approximately 500 feet north of the intersection of West Las Palmas Avenue. This item was approved with a 5-0 vote.
On January 27, 2022, the Planning Commission met to consider the following items:
1. Chipotle Restaurant, Architectural & Site Plan Review # 21-10 Review of an application to construct and operate a 2,304 square foot Chipotle restaurant on a
0.99 acre lot, located on the north side of Sperry Avenue, approximately 250 feet east of Ward Avenue, located between the existing Walgreens store and Mister Carwash, also known as APN 048-047-019. The project would include 37 parking spaces, landscaping, and other appurtenances. With hours of operation proposed for 11 AM to 10 PM, seven days a week. The project would include a pickup window, that allows for pickup of previously ordered items, but would allow for a typical drive thru arrangement with orders made at a menu board. The use is consistent with the General Commercial zone, where the lot is located. The Planning Commission approved this item with a 4-0 vote.
2. BHT Auto Storage Extension Request (Architectural & Site Plan Review #19-06 and Conditional Use Permit #19-06)
The City has received a request to extend the BHT Auto Storage Project approval expiration date for a period of two additional years. The project included a vehicle storage facility located on Assessor Parcel Numbers 021-022-028, -043, -044, -045, -046, an approximately 224 acre site located south of Zacharias Road, between the California Aqueduct and Delta Mendota Canal. The applicant proposes outdoor storage of used, operable and inoperable vehicles for wholesale online auction. The project is divided into two phases. The first phase would include a 12,800 square foot office building, parking areas, storm drainage infrastructure, and associated landscaping, on the southern half of the project area, approximately 100 acres. The second phase would include a 12,800 square foot office building, parking areas, storm drainage infrastructure and associated landscaping on the balance of the site. No dismantling, draining of fluids, crushing or sale of parts is proposed. Vehicles are sold in the same condition as they arrive. The permit time extension requires a public hearing by the Planning Commission. The Planning Commission requested additional information and continued this item to the February 10th meeting.
The next regularly scheduled meetings will be held on February 10th and 24th, 2022 at 7:00 PM.
Master Plan Update
The Transportation Master Plan will be presented to the City Council in the near future.
Staff and consultants are working on updates to the draft Parks and Recreation Master Plan.
Status update for major projects approved during 2022
A&SP Architectural & Site Plan Review RZN
General Plan
Amendment/Rezone
CUP Conditional Use Permit TPM Tentative Parcel Maps
FM Final Map TSM Vesting Tentative Maps
LLA Lot Line Adjustment P/A Prezone/Annexation
PD Planned Development ORD Zoning Ordinances/Amendments VAR Variance
Status update for projects approved in previous years
• Grocery Outlet, A&SP #21-01, CUP #21-02, TPM #21-01, southeast corner of Sperry Avenue and the future extension of Rogers Road, submitted building permit application • Caligrows projects A&SPs #21-03, -04, and -05, CUPs #21-04, -05, -06, business park, approved
• Dutch Bros. Coffee, A&SP #21-02, CUP #21-03, southeast corner of Sperry Avenue and future extension of Rogers Road, approved
• VOP 2.1 LLC Lot 36 housing development, north of Olive Avenue, east of Sycamore, approved
• Popeye’s Restaurant, A&SP #21-07, CUP #21-07, north of Sperry Avenue, east of Park Center Drive, approved
• Oishi Teri Sushi Restaurant, A&SP #21-08, CUP #21-08, north of Sperry Avenue, east of Park Center Drive, approved
• BHT Properties Auto Storage, A&SP #19-06, CUP #19-06 - Approved • Love’s Travel Center, A&SP #19-07, CUP #19-07, Sperry Avenue and Rogers Road – Submitted building plans, site work underway
• S2A Modular, A&SP #20-01, CUP #20-04, TPM #20-01 – Site work underway • Nucleus Homeopathics, Inc., A&SP #20-02, CUP #20-05, 240 Park Center Drive – Approved
• Arambel Business Park Warehouse, A&SP #19-02, Rogers Road – Approved • La Quinta Hotel, A&SP #19-04, CUP #19-04, Sperry Avenue – Submitted building plans, applicant delay
• Harvest Samoan Assembly of God Church, A&SP #19-05, CUP #19-05, 415 N. 1st St. – Site work underway
• Del Lago Mini Golf and Family Fun Center, CUP #17-05, A&SP #17-04, Annamarie Ave – Site work underway
• Hamen Truck Wash, A&SP #17-01, CUP #17-02, PD #17-01, east side of Park Center Drive, north of Flying J Travel Center – Nearing completion
• Del Puerto Hospital Project, A&SP #17-03, 821 E Street - Approved • Westside Self Storage Baldwin - A&SP #16-03, PD #16-02, TPM #16-03, DA #16-01, Baldwin Road, Submitted building permit for third phase
• Patterson Logistics Center – PD 09-02, VTPM 09-01, DA 09-01, ND 10-03, A&SP 12-05 – Approved
• McShane Companies A&SP 07-04 (Phase 3) – Approved
Major Subdivisions
Villages of Patterson
• Villages of Patterson Apartments, A&SP #18-02, Olive Avenue – Submitted building permit • Landon Lane Apartments, A&SP #19-03 – Approved
• Self Help Enterprises single family units – second phase under construction • Patterson Ranch – construction underway
• Clayton Shire – site work underway
• Camden Shire – site work underway
Housing Projects and Programs
• CDBG: Preliminary work on 5th Street Infrastructure project underway. • HOME: City Staff continues to work with First-time Homebuyer Applicants seeking loan approvals.