City Council Agenda Report
TO: Mayor McCord and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Fernando Ulloa, City Engineer
MEETING DATE: April 5, 2022
ITEM NO: 5.6
SUBJECT: Approve the Proposal from Consolidated Construction Management, Inc. for Construction Management Services and Contract Administration for the Water Quality Control Facility Administration Building; and Authorize Staff to Enter Into a Negotiated Consultant Agreement With a Not to Exceed Cost of $238,360.
RECOMMENDATION
Motion to Approve the Proposal from Consolidated Construction Management, Inc. for Construction Management Services and Contract Administration for the Water Quality Control Facility Administration Building; and Authorize Staff to Enter Into a Negotiated Consultant Agreement With a Not to Exceed Cost of $238,360.
BACKGROUND
The project consists of constructing a 3,270 square foot one story administration building for the wastewater facility personnel. The administration building will be located at 14901 Poplar Avenue in Patterson, and will have offices, a laboratory, restrooms, lockers, parking (covered and uncovered), security gates, fencing, and landscaping.
ANALYSIS
An RFP (request for proposals) for Construction Management and Contract Administration services was prepared and advertised. This advertisement was listed on CIP List, the City’s website and the Patterson Irrigator Newspaper. Proposals were due March 25, 2022.
The highest rated proposal and estimated fees (based on hourly rates) was submitted by Consolidated Construction Management, Inc. for a fee of $238,360.
The proposals were screened by a selection committee and rated on:
· Understanding of the Project (25%, scored on a 1-10 scale) · Responsiveness to the RFP (25%, scored on a 1-10 scale) · Experience and qualifications of the firm, project manager, key personnel, and subconsultants on similar projects (25%, scored on a 1-10 scale) · Rates relative to services provided (25%, scored on a 1-10 scale) The proposal was clear, concise and showed good understanding of the project, while also meeting the requirements set forth in the RFP.
Staff recommends Consolidated Construction Management, Inc. for the Construction Management and Contract Administration services of this project based on the evaluation of their qualifications and experience.
FISCAL IMPACT
Staff negotiated with Consolidated Construction Management, Inc. to an agreeable scope and fee of $238,360. Staff recommends awarding the Construction Management and Contract Administration to Consolidated Construction Management, Inc. for $238,360 and authorizing the budget with our standard 10% contingency.
$238,360.00
$23,836.00 10% Contingency (To be transferred only as needed) $262,196.00 Total Project Cost
The Budget for this project is as follows:
$401,070.00 Total Funds Available