City Council Agenda Report
TO: Mayor McCord and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Fernando Ulloa, City Engineer
MEETING DATE: May 3, 2022
ITEM NO: 5.5
SUBJECT: Approve the proposal from Cecil & Cecil, for Construction Management and Contract Administration for the Kinshire Water Replacement and the Street Full Depth Reconstruction (FDR) Project Phase 2, authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $575,329.67
RECOMMENDATION
Motion to Approve the proposal from Cecil & Cecil, for Construction Management and Contract Administration for the Kinshire Water Replacement and the Street Full Depth Reconstruction (FDR) Project Phase 2, authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $575,392.67
BACKGROUND
The Kinshire Waterline Replacement and Street (FDR) Project Phase 2 takes place in the area bounded by Sperry Avenue to the north, Poppy Avenue to the south, Del Puerto to the west, and Patterson Irrigation District’s (PID) main canal to the east.
The project scope includes replacing all water mains and water service lines for the area. The purpose of the project is to replace aging infrastructure. Natural pipe deterioration has caused failure to the existing subsurface and asphalt pavement. Therefore, this project will include water main, services (existing meters to remain in place and utilized), full-depth reconstruction of the existing neighborhood streets, upgrading all pedestrian crosswalk ramps to meet the American with Disabilities Act (ADA) Standards, and any curb/gutter and sidewalk that does not allow proper gutter slope to drain effectively.
ANALYSIS
An RFP (request for proposals) for Construction Management and Contract Administration services was prepared and sent to the engineering firms on the on-call list.
The highest rated proposal and estimated fees (based on hourly rates) were submitted by the following firms:
Cecil & Cecil, Inc. $575,392.67
The proposals were screened by a selection committee and rated on:
· Understanding of the Project (40%, scored on a 1-10 scale) · Costs for services provided (60%, scored on a 1-15 scale) The proposal was very clear and concise and showed good understanding of the project, while also meeting the requirements set forth in the RFP.
Staff recommends Cecil & Cecil for the Construction Management and Contract Administration services of this project based on the evaluation of their qualifications and experience.
FISCAL IMPACT
Staff negotiated with Cecil & Cecil to an agreeable scope and fee of $575,392.67, Staff recommends awarding the Construction Management and Contract Administration to Cecil & Cecil for this amount and authorizing the budget with our standard 10% contingency. $575,392.67 Contract Fee
$ 14,384.83 2% Contingency (To be used only as needed)
$589,777.50 Total Project Cost