Patterson High School
200 N. 7* Street • Patterson, CA 95363
Phone (209) 892-4750 • Fax (209) 895-7093
https://pattersonhigh.patterson.k12.ca.us
August 22, 2022
Dave Smith To City Clerk of Patterson,
Principal
The Patterson Senior High School Homecoming Parade is a long-standing tradition that Corrin Rivera pros sens pit no one polite to dime a tud in livers that Associate Principal
happen throughout homecoming week. The friendly competition between classes during our Janet Lomeli annual fall homecoming week sparks a huge amount of creativity and they use that to create Michael Gibson unique performances for our night rally and a class homecoming float for the parade. The Assistant Principals week culminates every year in our homecoming parade through downtown Patterson. Students are always excited to show their school pride and spirit to their fellow Teresa Gonzales
classmates and the Patterson community. All costs associated with homecoming are paid for Melissa Gonzalez
directly from fundraising efforts from the students.
Yazmin Moreno
David Tafolla
Tenisha Thomas Patterson Senior High School ASB requests permission to conduct a Homecoming parade Counselors through the city of Patterson on Friday, October 7, 2022. It will begin at 12:15 pm and would continue until 1:00 pm or when the route has been completed. The homecoming parade would Rob Cozart start in front of Patterson Senior High School on North 7th Street. The parade would head Athletic Director down Las Palmas Ave to the Plaza Circle and exit back down Las Palmas Avenue back to 7th Street. Please see attached map for the exact route. The parade will contain between twenty Season Lozano (20) and twenty-five (25) vehicles as well as four (4) floats and the marching band.
Activities Director
Patterson Senior High School will need the city to block traffic for the duration of the Homecoming Parade. Please provide us with information on whom to contact regarding barricade placement and removal. We are also requesting that all fees associated with the blocking of intersections be waived as this is a student event, run by students at Patterson High School, and is a long-standing tradition for the City of Patterson.
Please add this request to the next meeting of the Patterson City Council and respond to our conay he season losino, A you a Diary oration or me go e intration diso. Thank you for your time and assistance.
Sincerely,
Season Lozano
Season Lozano
Activities Director
Patterson High School
CITY ON RATTBESON
GOOD ARNIVORSA CORPORATED. DR
THE CITY OF PATTERSON
SPECIAL EVENT
PERMIT APPLICATION
RECREATION & COMMUNITY SERVICES
1033 W. LAS PALMAS AVENUE, PATTERSON, CA
SUMMARY OF EVENT
DESCRIPTION
Event Date 10/7/2022
Event Title 2022 Patterson High School Homecoming Parade Location Dawntown Patterson. From PHS on N. Im Street to Description
Las Palmas Avenue to El Circuli and back to PHS.
Event Category Athletic/Recreation L Concert/Performance Circus / Carnival Exhibits/Misc. • Farmer/Outdoor Market Dance
Festival/Celebration J Private Event Other.
Parade/Procession/March (not open to the public)
Number of Participants (units and floats): 25-30 Number of Spectators: 100 Anticipated Number of Attendance: Total # Number Per Day
DATE/TIME
Setup Date 10/7/2022 Time 11:00 AM Day of Week Friday
Event Starts Date 10/7/2022 Time 12:45 PM Day of Week Friday Event Ends Date 10/7/2022 Time 1:15 PM Day of Week Friday Dismantle Date 10/7/2022 Time 1:15 PM Day of Week Friday Yes No
Is this an annual event? How many years have you been holding this event? 50+ Is your event part of a larger marketing campaign (i.e. Back to School Block Party & Safety Fair, Apricot Fiesta, etc.)?
If yes, please list This is part of PHSs homecoming week.
PARK LOCATION / North Park Garza Park
VENURE South Park • Sports Complex
(Select one or more)
SUMMARY OF EVENT, continue
NEIGHBORHOOD I Northeastern Patterson (includes Downtown Patterson & Plaza Circle) REGION • Southwestern Patterson (includes T.W. Patterson Sports Complex) ] Northwestern Patterso
7 Southeastern Patterso
NEIGHBORHOOD REGION MAP
Northeastern ra
Northwestern
Patterson Patterson High School Patterson
wLas Painss Are
Walmart Supercenter e
Southwestern Southeastern
Patterson Patterson
* see Special Event Planning Guide with approved street closure for the Plaza Circle - under Street Closure Information on pages 5-7
2 APPLICANT AND HOST ORGANIZATION INFORMATION
A written communication from the Chief Officer of the Host Organization authorizing the applicant and/or professional event organizer to apply for this Special Event Permit on their behalf must be submitted with your permit application.
Host Organization Patterson High School
Chief Officer of Host Organization David Smith
Applicant Name Season Lozano
E-mail Address [email protected]
Address: Street 200 N. 7th Street
City Patterson State 5 CA Zip 952123
Telephone: Day Evening Cell 209-604-9524
Please list any professional event organizer, event service provider, or commercial fund-raiser hired by you that is authorized to work on your behalf to plan, produce and/or manage your event.
Applicant Name:
E-mail Address
Address: Street
City - State 95 _ Zip 95
Telephone: Day Evening - Cell.
ORGANIZATION STATUS/PROCEEDS/REPORTING
Yes No
• • Is the Host Organization a commercial entity?
• Is the Host Organization a bona fide tax exempt, nonprofit entity? If yes, you must attach to this application a copy
• Are patron admission, entry or participant fees required? If yes please provide amounts:
• Are vendor or other fees required?
If yes please provide amounts:
VENDORS
Yes No
• Does your event include food vendors? If yes number of tents/canopies:
Will any of the food vendors be cooking or heating food on-site? How many:
What methods will be used (check all that apply)? ] Gas • Electric • Charcoal • Other What is your plan for disposing of grease, charcoal and/or waste water? * see Special Event Planning Guide for Vendor Requirements 3 VENDORS, continue
Yes No
Will items or services be sold at your event?
If yes, please describe or attach a complete list of vendors and include a sample of the vendor pass that will be used.
Will items or services sold at your event present unique liability issues (e.g. body piercing, massage, animal rides, etc.)?
If yes, please describe or attach a complete list of vendors. _
SITE PLAN/ROUTE MAP
Your event site plan/route map should be submitted in blueprint or CAD format and include but not be limited to:
An outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area. If the event involves a moving route of any kind, indicate the direction of travel and all street or lane closures.
The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access.
The provision of minimum twenty foot (20') emergency access lanes throughout the event venue.
The location of first aid facilities and ambulances.
The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, beer gardens, cooking areas, trash containers and dumpsters, and other temporary structures.
A detail or close-up. of the food booth and cooking area configuration including booth identification of all vendors cooking with flammable gases or barbecue grills Generator locations and/or source of electricity.
Placement of vehicles and/or trailers.
Exit locations for outdoor events that are fenced and/or locations within tents and tent structures.
Identification of all event components that meet accessibility standards.
Other related event components not listed above.
NARRATIVE
Please provide a narrative and timeline of your event. You may provide this information as an attachment if necessary. 11:00 AM - Parade setup in front of PHS on N. 7th Street. As floats arrive we will get them in order. 12:40 PM - Parade will begin in front of PHS on N. 7th Street to Las Palmas Avenue. We will turn left on Las Palmas and head down to main circle (El Circulo). We will travel around the main circle and then head west back on Las Palmas Ave back to N. 7th Street. Parade will end in front of N. 7th Street at the gymnasium. Parade ending time is 1:15-1:30 PM 4 SECURITY PLAN
Yes No
Have you hired a licensed professional security company to develop and manage your event's security plan? If yes, you are required to provide a copy of the security company's valid Private Patrol Operator's License issued by the State of California.
Security Organization:
Address: Street
City _ State 95 Zip 95
Telephone: Day Evening Cell
Private Patrol Operator License #
Please describe your security plan including crowd control, internal security or venue safety, or attach the plan to this application. We have a security team on campus that we will use for the parade.
MEDICAL PLAN
Yes No
Have you hired a licensed professional emergency medical services provider to develop and manage your event's medical plan?
If yes, please list:
Medical Services Provider:
Address: Street
City State 95 Zip 95
Telephone: Day Evening Cell
lease describe your medical plan including your communications plan, the number, certification levels (MD, RN Paramedic, EMT) and types of resources that will be at your event and the manner in which they will be managec and deployed. Your plan should include hours of setup and dismantle of medical aid areas. You may attach the plan to this application if necessary.
We have an EMT on campus who will be on a golf cart and will be riding throughout the parade in case he is needed.
ACCESSIBILITY PLAN
This checklist is intended to serve as a planning guideline and may not be inclusive of all City, County, State and Federal access requirements. You may attach more detailed information if necessary.
Yes No
• Will there be a Clear Path of Travel throughout your event venue? Please describe • Have you developed a Disabled Parking and/or Transportation Plan (including the use of public trans- portation or shuttle services) for your event? Please describe • Will a minimum of 10% of portable rest rooms at your event be accessible? Please describe Will all food, beverage and vending areas be accessible? Please describe Will all signage be provided in highly contrasting colors and placed so pedestrian flow will not obstruct its visibility? Please describe
If an information center is provided at your event will customer service representatives be available to assist disabled individuals? Please describe
If all areas of your event venue cannot be made accessible will maps or programs be made available to show the location of accessible rest rooms, parking, phones (if any), drinking fountains, and first aid stations? Please describe
PARKING AND SHUTTLE PLAN
Yes No
/ Will your event involve the use of a parking and/or shuttle plan? If yes, please describe or provide an attachment of your plan
STREET CLOSURE INFORMATION
Yes No
Will your event involve street closures?
Name of streets) to be closed: (Attach additional pages as needed; or for moving events such as parades, runs, walks,marches, etc. indicate "see route" and attach the approved map.) N. 7th Street Salado Avenue Las Palmas Avenue 11:00 AM 1:15 PM Street Name between and Start Time End Time
STREET CLOSURE INFORMATION, continue
Las Palmas Avenue N. 7th Street El Circulo Aveune 12:45 PM 1:15 PM Street Name between and Start Time End Time
El Circulo Avenue entire circle 12:45 PM 1:15 PM
Street Name between and Start Time End Time
STREET OF EVENT CLOSURE •One Lane V Two Lane • Half of Street • Full Street (Select one or more)
Closure Type: E Rolling Street Closure (street opens to normal traffic after participants pass) ] Hard Street Closure (street closed for an extended period of time and/or event equipment will be placed in street for duration of the event; no vehicle access) • Will your event requiring encroachment on City right-of-way or public facilities (park, sidewalks, facilities? **Please refer to Page 16 and Attachment "O" for a list of Best Management Practices (BMPs) that must be implemented during your event.
ENTERTAINMENT AND RELATED ACTIVITIES
Yes No
V Are there any musical entertainment features related to your event? If yes, complete the following information or provide an attachment listing all bands/performers, type of music, sound check and performance schedule.
Number of Stages What are the dimensions?
If yes, please describe
Number of Performers/Bands
Performer/Band name and music type
Will sound checks be conducted prior to the event?
If yes, Start time Finish time
• V Will sound amplification be used?
If yes, Start time Finish time
• V Do you plan to have a patron dance component to either live or recorded music at your event? If yes, please describe
• Please describe the sound equipment that will be used for your event • • Will inflatables, hot air balloons or similar devices be used at your event? If yes, please describe
• / Does your event include the use of fireworks, rockets, lasers, or other pyrotechnics? If yes, please describe
• • Will your event include the use of any signs, banners, decorations, or special lighting? If yes, please describe
7 ALCOHOL
* see Special Event Planning Guide (pages 9-11) for Alcohol Management Plan Yes No
Does your event involve the use of alcoholic beverages? If yes, please check all that apply: _Beer L Wine • Distilled Spirits Explain your sales plan (ticket system, cash at service area, etc.): _ Explain who will serve the alcohol (professional bartenders, volunteers, etc.):
Yes No
Is the event open to all ages?
Explain how IDs will be checked, wristbands applied and how you will monitor for underage drinking:
Just spectators of parade
Yes No
Do you have an alcohol sponsor?
If yes, explain:
TENTS
V Will your event include tents or canopies for vendors? (Food and non-food vendors) Number of tents / canopies:
If yes, indicate on the site map and explain
8 TENT PERMIT APPLICATION
Location of tent:
Date of set-up: Date of take down:
Event Date(s): Start Time:
Event Sponsor:
Event Address:
City: State: Zip:
Sponsor Contact: Phone:
Rental Company:
Address:
City: State: Zip:
Rental Contact: Phone:
Brief Description of Event:
Estimated Attendance:
Applicant Signature: Date:
Tent Permit Fees are $159.00. A check made payable to the City of Patterson Fire Department shall be submitted with this application.
*Permits that require after hours inspection will be billed by invoice for the inspection. Normal inspection hours are Monday - Friday 8:00 am to 5:00 pm. 9 PORTABLE REST ROOMS
You are required to provide portable rest room facilities at your event, unless you can substantiate the sufficient availability of both ADA accessible and nonaccessible facilities in the immediate area of the event site which will be available to the public during your event.
Yes No
Do you plan to provide portable rest room facilites at your event? If yes: Total number of portable toilets_
Number of ADA accessible portable toilets
If no: Please explain:
Rest Room Company
Address: Street
City State 95 Zip 95
Telephone: Day Evening Cell
Equipment Setup: Date Time Pickup: Date Time
SANITATION AND RECYCLING
Number of Trash Cans
Number of Trash Cans with Lids
Number of Dumpsters with Lids
(One for every increment of 400 people)
Number of Recycling Containers
Sanitation Company:
Address: Street
City State 95 Zip 95
Telephone: Day Evening Cell
Equipment Setup: Date Time Pickup: Date Time
Please describe your plan for cleanup and removal of recyclable goods, waste and garbage during and after your event.
10 MITIGATION OF IMPACT
Yes No
Have you meet with the residents, businesses, places of worship, schools and other entities that may be directly impacted by your event? * see Special Event Planning Guide for requirements If yes, please attach a complete list of these entities.
If no, please explain
Do you have a sample of the notice that you propose to distribute two weeks prior to your event? * see Special Event Planning Guide for sample of the notice If yes, please attach.
If no, please explain
MARKETING AND PUBLIC RELATIONS
Yes No
Will this event be marketed, promoted, or advertised in any manner? If yes, please describe We will post flyer on our PHS social media accounts Will there by live media coverage during the event?
If yes, please describe
Will media vehicles be parked within the event venue?
If yes, please describe safety plan
Do you plan to place signs or hang banners on City property? If yes, please describe
11 INSURANCE REQUIREMENTS
Name of Insurance Agency Central Region School Insurance Group *see Special Event Planning Guide for insurance requirements Address: Street 4101 Tully Road Suite 501
City Modesto State 95 • Zip 95
Telephone: Day Evening Cell
Contact Name Gina Dean
Policy Number
Yes No
• Have you submitted the Certificate of Insurance & Additional Endorsement? (Your permit will not be issued until both the Certificate of Insurance and Additional Endorsement have been received.) If you do not have insurance, contact HUB International Insurance for Special Event coverage. For more information visit www.eventinsure.com
AFFIDAVIT OF APPLICANT
I have read the rules and regulations contained in this document and agree to abide by these rules and regulations. I am duly authorized by the Organization to submit this application on its behalf and agree to be financially responsible for any fees and costs that may be incurred by or on behalf of the event in the City of Patterson. I certify that the information that I have provided on this application is true and accurate to the best of my knowledge. If the event details change, I agree to submit a revised application or provide additional information in writing at least 30 days prior to the event.
Season Lozano
Name (please print)
Season Lozano
Signature
8/24/22 "Driver License # . B4409601
Date
"Additional Documentation Required: Please attach a current copy of your Driver's License or California ID to complete application.
12 Thank you for completing vour Special Event Permit Application.
Before you stand goer appiention to the Cig ef Parterson, please mate sure that tie following seps have been completed:
Have ton"
Signed and dated your application?
Attached your event site plan?
Attached your event security plan?
Provided a copy of your security company's Private Patrol Operator's License? Attached your event medical plan?
Attached a copy of your accessibility plan?
Attached your event parking and shuttle plan?
Attached a complete entertainment list and schedule?
Included letters of support or endorsement from impacted entities and community groups within your venue area?
Provided samples of communications that will be distributed to impacted residents, businesses, schools, places of worship and other entities? • Attached your Certificate of Insurance and Additional Endorsement? • Attached a copy of your IRS 501(C) tax exemption letter, if applicable? Submit your completed permit application to:
City of Patterson
Recreation & Community Services
1033 W. Las Palmas Ave.
Patterson, CA 95363
This information is available in altemative formats upon reauest. 23 Printed on Recycled Paper (REC 06/20)
Copyright • City of Patterson
Parade Route
Begin in front of PHS (7h St side)
Left on Las Palmas
Down Las Palmas to Circle
Follow Traffic Circle back to Las Palmas
Right on Las Palmas
Right on 7th Street
The Circled areas on the map indicate where we need road closures for the parade. For the main circle downtown we need all streets closed on main circle except Las Palmas Avenue. If we can get street closures on 7* Street at 11:00am so we can line up for parade, that would be GREAT!
If it is possible can we can get 7th
Street barricaded at 11am so we can
line up floats for the parade down 7t
and not have to interfere with car
traffic. Just need blockades at 7* &
Salado, 7 & J Street, 7* & I Streets.
Football Ke
We can leave 7' & H Street open so
Field
our parking lot can clear that way.
anch Ave
Patterson • Patterson
High
School
8th Orculo:
'S 5th
SE
Las Palmas Ave 59th 5 Si4th
_-
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MODESTO, CA 95356 AFFORDED
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THIS IS TO CERTIFY THAT THE MEMORANDUMS OF COVERAGE LISTED BELOW HAVE BEEN ISSUED TO THE MEMBER NAMED ABOVE FOR
THE PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE MEMORANDUMS DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH MEMORANDUMS. LIMITS SHOWN MAY
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LTR NUMBER
X Excess General Liability PRISM-PE 22 EL-124 07/01/2022 07/01/2023 $2,000,000 A $4,000,000
X General Liability Aggregate
imits inclusive of th
lember's Self-Insure
Retention of $250,000
Description of Operations/Locations/Vehicles/Special Items:
AS RESPECTS AGREEMENT BETWEEN PATTERSON UNIFIED SCHOOL DISTRICT AND CITY OF PATTERSON FOR FALL HOMECOMING PARADE.
ITY OF PATTERSON, ITS OFFICIALS, AGENTS, EMPLOYEES AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL COVERED PARTIE:
UT ONLY INSOFAR AS THE OPERATIONS UNDER THIS CONTRACT ARE CONCERNE AMENDED CERTIFICATE CANCELS AND REPLACES CERTIFICATE DATED 6/29/2022
PATTERSON UNIFIED SCHOOL DISTRICT IS A MEMBER OF CENTRAL REGION SCHOOL INSURANCE GROUP Cancellation
Certificate Holder SHOULD ANY OF THE ABOVE DESCRIBED MEMORANDUMS OF COVERAGES BE CANCELLEI
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WIL BE DELIVERED IN ACCORDANCE
WITH THE MEMORANDUMS OF COVERAGE PROVISIONS
CITY OF PATTERSON
SPECIAL EVENT SERVICES
1033 W LAS PALMAS AVE AUTHORIZED REPRESENTATIVE
PATTERSON, CA 95363
Sina Dear
Public Risk Innovation, Solutions, and Management
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ENDORSEMENT NO. U-1
PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT
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Authorized Representative
Public Risk Innovation, Solutions, and Management
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