1 DEPARTMENT OF PUBLIC WORKS
“Public Works – Improving Your Quality of Life”
MONTHLY STAFF REPORT
August 2022
Administration & Environmental Compliance Division
The formal SRF loan agreement was approved and has been fully executed for the WQCF LEED Administration Building Project. The bids were opened and the contract has been awarded to BOBO Construction. The project is currently under construction soon. The city completed the required first site inspection with the State Water Resources Control Board on July 27, 2022. This site inspection was held virtually. The City has applied for SRF Loan funding for a City water meter system replacement project.
The project would replace older water meters in the City to help with water system revenue losses and improve overall utility system management. The bid package has been finalized and the project has gone out to bid. Engineering will be awarding a contract soon. Staff has been working with Willdan Consulting on updating several City facility, Parks and Recreation impact fees. Staff has met with the consultant and the Parks & Recreation Master Plan consultant during October to go over the costs associated with parks/recreational facilities. The impact fee study is very close to complete and staff will be presenting the item to Council for approval of new proposed fees in October 2022. This process will involve stakeholders meetings.
Staff has been working closely with Planning, Recreation/Community Services, and Engineering on the new Parks Master Plan update. Community Outreach has been in progress for over two months through attendance at community events, surveys have been collected via the City’s social media, website, and other avenues. Once the plan is complete, staff will present this item to Council for approval soon. The master plan was presented to the Parks, Recreation and Beautification Commission on July 27, 2022. Staff working on completing a streetlight survey city-wide in an effort to repair any lights that are not working. The goal is to be proactive to help increase public safety throughout the community.
Staff is working along other departments and City Attorney’s office to update the City’s municipal code. This will provide more updated codes to help the City comply with many state/federal regulations and provide more enforceable code of law that would allow everyone in the community to live and work safely, productively and in compliance with all environmental laws.
Staff is working on Public Outreach & Education programs that addresses Water Conservation, Recycling, Stormwater Pollution Prevention, and FOG. Currently the City has a Water Conservation Booth at the end of every month to help promote Cash for Grass, Toilet Retrofit, and plumbing retrofits to help the community conserve water. In addition, staff promotes these programs through community events. The upcoming Back to School Block Party will provide the city with another opportunity to educate the community on the various environmental programs. This event is scheduled for Saturday, August 5th at the High School stadium.
2 Grant Writing & Administration
South Park Per Capita Grant: Staff is working with California Consulting and applied for a per Capita Grant, Statewide Parks Program (SPP) grant. The SPP grant application was due in December 2021. Staff has submitted all documents necessary for this grant application. SB 1383 Local Assistance Grant: Awarded $33,872 to help fund additional staff. Staff will be working on SB 1383 compliance tasks.
SB 1383 Ordinance was completed. The 1st Reading and Introduction of the new ordinance was completed on November 16th. The 2nd Reading was completed December 7th.
Implementation of the new ordinance to begin by January 2022. Staff is completing compliance review of all commercial organizations in town that meet the threshold for mandatory recycling, any commercial organization that is not in compliance with the state recycling mandate will be auto-enrolled in the city’s recycling program in 2022. Shred-it/Community Yard Sale event for the community is scheduled for November 5th at the City’s community center parking lot located on W. Las Palmas/Ward Avenue.
F.O.G (Fats, Oils, & Grease) Program
The city currently has two Public Works inspectors conducting FOG inspections. FOG inspections are being performed on a regular basis to ensure compliance.
Storm Water Pollution Prevention Program
The city is currently partnering with 23 other Phase II agencies to address the State orders received to comply with the CV Pyrethroid TMDL and Baseline stormwater quality monitoring requirements. This new requirement is looking at the affects of pyrethroid pesticides that enter the waterways through the storm drainage systems/stormwater runoff. This requirement can have a significant financial impact to Phase I and II Cities and would require that they perform toxicity/pyrethroid testing/monitoring and water/sediments four times per year. The Phase II Cities are already participating and paying their fair share of the Delta Regional Monitoring Program that is managed by the State. The city has partnered with several Cities/Agencies to hire a consultant to help develop a monitoring plan that would be submitted to the State by 2020/21. The partners have joined efforts to contract out with a consultant to assist with the implementation of the Pyrethroids Management Program. A total of 20 agencies have agreed to participate in this effort. The first kickoff meeting is scheduled for 11/4/21. The City of Patterson is taking the lead on this effort and will be a key player on managing this project.
On April 7, 2015, the State Water Board adopted an Amendment to the Water Quality Control Plan for Ocean Waters of California (Ocean Plan) to Control Trash and Part 1 Trash Provision of the Water Quality Control Plan for Inland Surface Waters, Enclosed Bays, and Estuaries (ISWEBE Plan). Together, they are collectively referred to as 'the Trash Amendments'. The project objective for the Trash Amendments is to provide statewide consistency for the Water Boards' regulatory approach to protect aquatic life and public 3 health beneficial uses, and reduce environmental issues associated with trash in state waters, while focusing limited resources on high trash generating areas. The State has adopted Trash Policy Amendments which will require all Stormwater Phase II MS4 Cities must comply with. Staff will be working closely with Engineering and storm drainage consultant firm to begin working on tabletop exercises and Cost estimates so that the city is prepared for implementation of the most cost-efficient option. The city received a letter requesting selection of our preferred option as well as submit a jurisdictional map showing the land use priority areas:
1. Track 1: Install, operate and maintain full capture systems in storm drains that capture runoff from the priority land uses;
2. Track 2: Implement a plan with any combination of treatment controls, institutional controls, and/or multi-benefit projects within the jurisdiction of the MS4 permitted.
Demonstrate full capture system equivalency. Expectation is to install capture systems to the extent not cost-prohibitive.
Staff has submitted their Track (Track 1) option and Preliminary Jurisdictional Map to the State via the SMARTS electronic system and has up to 10 years to implement their trash devices in the areas identified in their plan/map.
An RFP was put out to request proposals for consulting services to assist the city with implementation and design of the City’s trash capturing unit. Two proposals were obtained and are currently under review. A contract will be awarded to Stantec Consulting during April to begin the first phase of this project. The city has hired Stantec (Storm Drainage Consultant) to assist with the implementation plan, design, and to consult with the State regarding this item. A Technical Memo has been submitted to the State during the month of November 2020 and the City is working with the hired consultant to finalize the options. This is a phased project, but the goal is to get this project designed and ready to go out for construction. The city will be seeking a Prop 1 grant once the project is shovel ready. A new Phase II Stormwater Permit is in progress at the State level. Once it is adopted, it will be implemented. Currently the permit is being held up due to the COVID-19 emergency. In the meantime, the city must comply with everything that is in the current permit. It is anticipated that the new permit will be implemented in 2022. Under this new permit, the school districts will be brought in and will be required to have their own stormwater programs.
The new Construction General permit for construction activities disturbing one or more acres of dirt during construction will be released during this year. Once the permit is released, staff will attend trainings to obtain information on all the changes. The release of the permit is taking longer due to the COVID-19 situation. It is anticipated that the permit will be released in 2022.
The city is completing the Pyrethroids Management Plan. On June 8, 2017, the Central Valley Regional Water Quality Control Board (Regional Water Board) adopted Resolution R5-2017- 0057, the Basin Plan Amendment (BPA) for the Control of Pyrethroid Pesticide Discharges.1 The BPA was subsequently approved by the State Water Resources Control Board on July 10, 2018 and the Office of Administrative Law (OAL) on February 19, 2019. The United States Environmental Protection Agency (USEPA) approved the Pyrethroid Total Maximum Daily Loads (TMDLs) for the nine urban creeks in Sacramento and Roseville on April 22, 2019. With these approvals, the TMDLs and BPA became fully approved and effective. 4 The BPA established a Pyrethroids Control Program that includes a variety of actions including, but not limited to:
• Monitoring requirements to assess baseline conditions, as well as continued trend monitoring.
• A conditional prohibition for pyrethroid discharges in exceedance of numeric triggers for Sacramento and San Joaquin River Basin water bodies with the aquatic life beneficial uses.
o If the numeric triggers are exceeded, the conditional prohibition requires the development and submittal of a Pyrethroid Management Plan (Management Plan) to reduce pyrethroid levels in discharges to the maximum extent practicable.
All Phase II Cities are subject to the conditional prohibition and are not subject to the TMDL required to provide baseline monitoring to the Regional Water Board. However, municipalities regulated pursuant to the Phase II Municipal Separate Storm Sewer System (MS4) permit Phase II Permit may, as an alternative, acknowledge that the existing data are representative of their discharge and forego baseline monitoring and develop a Management Plan. As such, a Management Plan is being finalized on behalf of the City of Patterson, as required for all Phase II permittees. The plan along with a Pyrethroids Management Policy was submitted to the State on August 19, 2021. The city is working with other agencies to implement this program and comply with this requirement. Ongoing meetings are being held on a regular basis. A total of 20 cities are partnering to comply with Pyrethroids management requirements. These are the main projects which Public Works and Engineering are focusing on. These projects include:
o Staff continues to work with Engineering to develop the City’s Track 1 Trash Implementation Plan to comply with the State’s Trash Policy requirements. The plan was submitted to the State on December 2018 and the City has 10 years from this date to complete the implementation of their full trash capture plan. Design funds were approved in the FY 19/20 budget. Proposals for design were received and a consultant agreement is currently in progress. The kickoff meeting was held and the project is currently in progress. The city will be submitting their implementation plan and full trash capture device option(s) to the State. Once approved, staff will work on the next phases of this project which includes preliminary projects design/bid plans.
The city will be exploring Prop 1 grant opportunities for this project. o WQCF Administration LEED Building. This project has been awarded for construction. o WM-1B (Kinshire) Waterline Replacement Project. Project was awarded and is currently under construction.
o Ward Avenue Sewer Lift Station Rehabilitation Project. This project is currently in design.
Water Division & Water Conservation Program
The State Water Resources Control Board has rescinded the mandatory conservation standards that have been in place since 2015. The reporting requirements and prohibitions on water waste 5 will remain. The current prohibitions against wasteful water use practices include outdoor watering during or within 48 hours after a rain event; hosing down a sidewalk instead of using a broom or a brush; and overwatering a landscape to where water is running off onto the sidewalk or into the gutter.
August 2022 Water Production
Well Production
2 16,198,000
4- NP 6,179,000
5 45,495,000
6 0
7 0
8 6,606,504
9 33,889,000
11 46,250,000
KeystoneNP 18,000
FloragoldNP 22,400,700
TOTAL 177,036,204
Number of Follow-ups: 7
Number of Warning/Violations: 111
Number of Penalties: 1
Water Service Connection Requests: 71
Water Service Connection Turnoffs: 48
Water Work Orders: 57
Committees & Commission
Parks & Recreation and Beautification Commission:
The commission did not meet due to a lack of quorum. The next regular meeting will be scheduled for Sept. 21, 2022.
Safety (JEMSAC) Committee: The committee held it’s monthly meeting on August 11, 2022.
Permits Issued
Encroachment Permits, Fire Hydrant Use Permits, Other Permits Issued by Public Works:
Encroachment Permit = 5
Fire Hydrant Use Permits = 1
Livescan = 0
6 Streets/Collections Division
Work Orders: Streets/Sidewalks = 17 Alleys/Garbage = 0 Collections = 1 Seasonal Tasks:
Storm drain maintenance.
Repaired potholes throughout the city.
Performed sewer maintenance.
Performed sidewalk repairs.
Cleared homeless encampment of debris.
Electrical Division
Work Orders: Streetlights = 22
Seasonal Tasks this Month:
Repaired streetlights throughout the city.
Reviewed Electrical/SCADA plans for Engineering.
Continued upgrades at the WQCF.
Urban Forestry Division
Work Orders: Urban Forestry: 71
Seasonal Tasks this Month:
Performed tree maintenance.
Addressed requests for service.
Parks, Landscape & Building Maintenance Divisions
Park Reservations: All parks are currently closed to reservations and are on a first come first serve basis.
Work Orders: Building Maintenance: 1 Parks: 13
Seasonal Tasks & Projects:
Continued maintenance of all parks and easements.
Focused on maintenance pruning in LMDs.
Performed routine maintenance at City Hall.
Fleet Services Division
Number of PW equipment repaired/serviced: 46 Public Works, Recreation and Community Service vehicles and 3 Fire vehicles.
7 Water Quality Control Facility (WQCF)
MONTHLY FLOWS AND AVERAGES - AUGUST 2022
AUGUST 2022 INFLUENT SPOD* NPOD* AIPS
TOTAL FLOW,
MG/ month
54.076 29.234 24.719 0.000
AVG FLOW, MGD 1.744 .943 .797 .000
HIGH FLOW, MGD 1.897 1.137 .828 .000
LOW FLOW, MGD 1.593 .792 .738 .000
Total Capacity,
MGD
2.25 1.25 .800 .200
* SPOD- South Plant Oxidation Ditch (new) * NPOD- North Plant Oxidation Ditch (old) Alarms/Call-Outs:
Alarms = 253
Call-Outs =5
Seasonal Tasks:
1. AIPS shut down for service.
1. Process control under adjustment for current weather conditions.
2. Continue Annual PM work.
3. Washer compactor back on line.
4. North plant aerator #2 fixed back on line.
LABORATORY RESULTS
AUGUST 2022
Avg.
BOD5 TSS TDS pH EC NO3-N TKN TN-N Na Cal
Influent 230 80 * 7.22 * * * * * *
Effluent. 4.6 2.7 1200 7.34 1850 .41 1.2 1.6 220 330
* Not required