1 DEPARTMENT OF PUBLIC WORKS
“Public Works – Improving Your Quality of Life”
MONTHLY STAFF REPORT
February 2023
Administration & Environmental Compliance Division
The formal SRF loan agreement was approved and has been fully executed for the WQCF LEED Administration Building Project. The bids were opened, and the contract has been awarded to BOBO Construction. The project is currently under construction. The city completed the required first site inspection with the State Water Resources Control Board on July 27, 2022. This site inspection was held virtually. The first three disbursement requests have been submitted to the State. (Last update: February 2023). The city has applied for SRF Loan funding for a city water meter system replacement project.
The project would replace older water meters in the city to help with water system revenue losses and improve overall utility system management. The bid package has been finalized and the project was awarded, and the Contractor (Flowline Inc.) has started the project.
Approximately 1,900 meters have been replaced. (Last update: February 2023). Staff have been working with Willdan Consulting on updating several City facility, Parks and Recreation impact fees. Staff has met with the consultant and the Parks & Recreation Master Plan consultant during October to go over the costs associated with parks/recreational facilities. The impact fee study is complete, and staff will be presenting the item to the Council for approval of the new proposed fees soon. (No change). Staff has been working closely with Planning, Recreation/Community Services, and Engineering on the new Parks Master Plan update. Community Outreach has been in progress for over two months through attendance at community events, surveys have been collected via the City’s social media, website, and other avenues. Once the plan is complete, staff will present this item to the Council for approval soon. The Downtown Visioning and Master plan was presented to the Parks, Recreation and Beautification Commission on September 21, 2022. The item will be coming to the City Council for approval in the next few months. (No change).
Staff are working along with other departments and the City Attorney’s office to update the City’s municipal code. This will provide more updated codes to help the City comply with many state/federal regulations and provide more enforceable code of law that would allow everyone in the community to live and work safely, productively and in compliance with all environmental laws. (No change).
Staff are working on Public Outreach & Education programs that address Water Conservation, Recycling, Stormwater Pollution Prevention, and FOG. Currently the City has a Water Conservation Booth at the end of every month to help promote Cash for Grass, Toilet Retrofit, and plumbing retrofits to help the community conserve water. In addition, staff promote these programs through community events. An outreach and education booth is set up at the end of every month at City Hall to promote water conservation programs. (No change).
2 SB 1383 Ordinance was completed. Staff is completing compliance review of all commercial organizations in town that meet the threshold for mandatory recycling, any commercial organization that is not in compliance with the state recycling mandate will be auto enrolled in the city’s recycling program in 2022 -2023. (Last update: February 2023). Staff is working with Finance on the FY 23/24. The new budget would be presented to City Council in the near future. (No change).
Staff is working with NBS Finance Group to complete the FY 23/24 Engineer’s Reports for the Special Districts (LMDs, BADs, CSA). This item will be coming before Council in March to initiate the levy proceedings. (Last update: February 2023).
Grant Writing & Administration
South Park Per Capita Grant: The city received the grant and design is underway. Staff is working closely with Engineering to put this project out to bid once design is complete. (Last updated: February 2023).
The Hazardous Waste mobile event is scheduled for March 4, 2023 at the Hammon Senior center from 8am to 12pm. (Last updated: February 2023).
F.O.G (Fats, Oils, & Grease) Program
The city currently has two Public Works inspectors conducting FOG inspections. FOG inspections are being performed on a regular basis to ensure compliance. (No change).
Storm Water Pollution Prevention Program
The city is currently partnering with twenty-three other Phase II agencies to address the State orders received to comply with the CV Pyrethroid TMDL and Baseline stormwater quality monitoring requirements. This new requirement is looking at the effects of pyrethroid pesticides that enter the waterways through the storm drainage systems/stormwater runoff.
This requirement can have a significant financial impact to Phase I and II Cities and would require that they perform toxicity/pyrethroid testing/monitoring and water/sediments four times per year. The Phase II Cities are already participating and paying their fair share of the Delta Regional Monitoring Program that is managed by the State. The city has partnered with several Cities/Agencies to hire a consultant to help develop a monitoring plan that would be submitted to the State by 2020/21. The partners have joined efforts to contract out with a consultant to assist with the implementation of the Pyrethroids Management Program. A total of twenty agencies have agreed to participate in this effort. The first kickoff meeting was held on 11/4/21. The City of Patterson is taking the lead agency on this effort. (No change).
On April 7, 2015, the State Water Board adopted an Amendment to the Water Quality Control Plan for Ocean Waters of California (Ocean Plan) to Control Trash and Part 1 Trash Provision of the Water Quality Control Plan for Inland Surface Waters, Enclosed Bays, and Estuaries (ISWEBE Plan). Together, they are collectively referred to as 'the Trash Amendments'. The project objective for the Trash Amendments is to provide statewide 3 consistency for the Water Boards' regulatory approach to protect aquatic life and public health beneficial uses, and reduce environmental issues associated with trash in state waters, while focusing limited resources on high trash generating areas. The State has adopted Trash Policy Amendments which will require all Stormwater Phase II MS4 Cities to comply with. Staff will be working closely with Engineering and storm drainage consultant firms to begin working on tabletop exercises and Cost estimates so that the city is prepared for implementation of the most cost-efficient option. The city received a letter requesting selection of our preferred option as well as submit a jurisdictional map showing the land use priority areas:
1. Track 1: Install, operate, and maintain full capture systems in storm drains that capture runoff from priority land uses.
2. Track 2: Implement a plan with any combination of treatment controls, institutional controls, and/or multi-benefit projects within the jurisdiction of the MS4 permitted.
Demonstrate full capture system equivalency. The expectation is to install capture systems to the extent not cost-prohibitive.
Staff have submitted their Track (Track 1) option and Preliminary Jurisdictional Map to the State via the SMARTS electronic system and have up to 10 years to implement their trash devices in the areas identified in their plan/map.
An RFP was put out to request proposals for consulting services to assist the city with implementation and design of the City’s trash capturing unit. Two proposals were obtained and are currently under review. A contract will be awarded to Stantec Consulting during April to begin the first phase of this project. The city has hired Stantec (Storm Drainage Consultant) to assist with the implementation plan, design, and to consult with the State regarding this item. A Technical Memo has been submitted to the State during the month of November 2020 and the City is working with the hired consultant to finalize the options. This is a phased project, but the goal is to get this project designed and ready to go out for construction. The city will be seeking a Prop 1 grant once the project is shovel ready. (No change).
A new Phase II Stormwater Permit is in progress at the State level. Once it is adopted, it will be implemented. Currently the permit is being held up due to the COVID-19 emergency. In the meantime, the city must comply with everything that is in the current permit. It is anticipated that the new permit will be implemented in 2022. Under this new permit, the school districts will be brought in and will be required to have their own stormwater programs. (No change).
The new Construction General permit for construction activities disturbing one or more acres of dirt during construction was adopted and released recently. Staff will be trained in these new permit requirements and continue to enforce these regulations as required for all construction projects. (No change).
The city is completing the Pyrethroids Management Plan. On June 8, 2017, the Central Valley Regional Water Quality Control Board (Regional Water Board) adopted Resolution R5-2017- 0057, the Basin Plan Amendment (BPA) for the Control of Pyrethroid Pesticide Discharges.1 The BPA was subsequently approved by the State Water Resources Control Board on July 10, 2018, and the Office of Administrative Law (OAL) on February 19, 2019. The United States Environmental Protection Agency (USEPA) approved the Pyrethroid Total Maximum Daily 4 Loads (TMDLs) for the nine urban creeks in Sacramento and Roseville on April 22, 2019. With these approvals, the TMDLs and BPA became fully approved and effective. (No change).
The BPA established a Pyrethroids Control Program that includes a variety of actions including, but not limited to:
• Monitoring requirements to assess baseline conditions, as well as continued trend monitoring.
• A conditional prohibition for pyrethroid discharges in exceedance of numeric triggers for Sacramento and San Joaquin River Basin water bodies with the aquatic life beneficial uses.
o If the numeric triggers are exceeded, the conditional prohibition requires the development and submittal of a Pyrethroid Management Plan (Management Plan) to reduce pyrethroid levels in discharges to the maximum extent practicable.
All Phase II Cities are subject to the conditional prohibition and are not subject to the TMDL required to provide baseline monitoring to the Regional Water Board. However, municipalities regulated pursuant to the Phase II Municipal Separate Storm Sewer System (MS4) permit Phase II Permit may, as an alternative, acknowledge that the existing data are representative of their discharge and forego baseline monitoring and develop a Management Plan. As such, a Management Plan is being finalized on behalf of the City of Patterson, as required for all Phase II permittees. The plan along with a Pyrethroids Management Policy was submitted to the State on August 19, 2021. The city is working with other agencies to implement this program and comply with this requirement. Ongoing meetings are being held on a regular basis. A total of twenty cities are partnering to comply with Pyrethroids management requirements. These are the main projects which Public Works and Engineering are focusing on. These projects include:
o Staff continue to work with Engineering to develop the City’s Track 1 Trash Implementation Plan to comply with the State’s Trash Policy requirements. The plan was submitted to the State in December 2018 and the City has 10 years from this date to complete the implementation of their full trash capture plan. Design funds were approved in the FY 19/20 budget. Proposals for design were received and a consultant agreement is currently in progress. The kickoff meeting was held, and the project is currently in progress. The city will be submitting their implementation plan and full trash capture device option(s) to the State. Once approved, staff will work on the next phases of this project which includes preliminary projects design/bid plans.
The city will be exploring Prop 1 grant opportunities for this project. (No change). o WQCF Administration LEED Building. This project has made substantial progress and the contractor is waiting for HVAC parts to arrive. (Last update: February 2023). o WM-1B (Kinshire) Waterline Replacement Project. Project was awarded and is currently under construction. (No change).
o Ward Avenue Sewer Lift Station Rehabilitation Project. This project is currently in design. (No change).
o Slurry Seal Project. The scope of work is being determined and preliminary design is underway. (Last update: February 2023).
5 Water Division & Water Conservation Program
The State Water Resources Control Board has rescinded the mandatory conservation standards that have been in place since 2015. The reporting requirements and prohibitions on water waste will remain. The current prohibitions against wasteful water use practices include outdoor watering during or within 48 hours after a rain event; hosing down a sidewalk instead of using a broom or a brush; and overwatering a landscape to where water is running off onto the sidewalk or into the gutter.
February 2023 Water Production
Well Production
2 9,000
4- NP 40,000
5 23,344,000
6 0
7 0
8 11,178,561
9 32,953,000
11 1,155,000
KeystoneNP 4,000
FloragoldNP 4,922,000
TOTAL 73,605,561
Number of Follow-ups: 3
Number of Warning/Violations: 5
Number of Penalties: 0
Water Service Connection Requests: 41
Water Service Connection Turnoffs: 42
Water Work Orders: 10
(Last update: February 2023).
Committees & Commission
Parks & Recreation and Beautification Commission:
There was no meeting due to a lack of quorum. The next meeting is scheduled for March 15, 2023. (Last update: February 2023).
Safety (JEMSAC) Committee: The committee held its monthly meeting on February 9, 2023. (Last update: February 2023).
6 Permits Issued
Encroachment Permits, Fire Hydrant Use Permits, Other Permits Issued by Public Works:
Encroachment Permit = 6
Fire Hydrant Use Permits = 2
Livescan = 0
(Last update: February 2023).
Streets/Collections Division
Work Orders: Streets/Sidewalks = 5 Alleys/Garbage = 4 Collections = 5 Seasonal Tasks:
Storm drain maintenance.
Repaired potholes throughout the city.
Performed sewer maintenance.
Performed sidewalk repairs.
Prepared sandbags
(Last update: February 2023).
Electrical Division
Work Orders: Streetlights = 9
Seasonal Tasks this Month:
Repaired streetlights throughout the city.
Reviewed Electrical/SCADA plans for Engineering.
Continued upgrades at the WQCF.
Worked on Internet issues at the WQCF.
(Last update: February 2023).
Urban Forestry Division
Work Orders: Urban Forestry: 24
Seasonal Tasks this Month:
Performed tree maintenance.
Addressed requests for service.
(Last update: February 2023).
Parks, Landscape & Building Maintenance Divisions
Park Reservations: All parks are currently closed to reservations and are on a first come first served basis.
Work Orders: Building Maintenance: 3 Parks: 2
Seasonal Tasks & Projects:
Continued maintenance of all parks and easements.
Focused on maintenance pruning in LMDs.
Performed routine maintenance at City Hall.
(Last update: February 2023).
7 Fleet Services Division
Number of PW equipment repaired/serviced: Number of PW equipment repaired/serviced:
48 Public Works, Recreation and Community Service vehicles and 4 Fire vehicles. (Last update: February 2023).
Water Quality Control Facility (WQCF)
MONTHLY FLOWS AND AVERAGES – FEBRUARY 2023
FEBRUARY 2022 INFLUENT SPOD* NPOD* AIPS
TOTAL FLOW,
MG/ month
51.572 23.909 23.272 4.391
AVG FLOW, MGD 1.842 .854 .831 .157
HIGH FLOW, MGD 1.975 .961 1.043 .170
LOW FLOW, MGD 1.703 .721 .785 .149
Total Capacity,
MGD
2.25 1.25 .800 .200
* SPOD- South Plant Oxidation Ditch (new) * NPOD- North Plant Oxidation Ditch (old) Alarms/Callouts:
Alarms = 189
Callouts =6
Seasonal Tasks:
1. AIPS back online.
1. Process control under adjustment for current weather conditions.
2. Continuing Annual PM work.
3. Washer compactor back online.
4. North plant aerator #2 fixed back online.
LABORATORY RESULTS
FEBRUARY 2022
Avg.
BOD5 TSS TDS pH EC NO3-N TKN TN-N Na Cal
Influent 200 110 * 7.38 * * * * * *
Effluent. 12 5.2 1100 7.46 1790 3.9 1.3 5.4 220 270
* Not required
(Last update: February 2023).
1 Recreation & Community Services Department
Monthly Staff Report
January / February 2023
Teen Outdoor Experience Grant: The Teen Outdoor Experience had two meetings in January to get participants signed up and orientated. Each month participants attend 2 meetings a month and then trips.
February 1, 2023- 32 participants present.-Following YAC meeting at City Hall February 8, 2023- 29 participants present.-Following Empower Hour at City Hall February 18, 2023- 25 participants present. – the Grassland Education at the Los Banos Wildlife Area.
Participants are gearing up for March where
there will be three field trips and two
meetings. The theme of March is themed
based on survival skills and natural resources.
YAC: Patterson YAC continues to meet planning teen nights and possible events and activities in the future.
YAC members successfully completed an “Essentials Drive” that donated supplies to the HOST House. This was a collection of clothes, feminine products, and winter wear.
Other activities included: There were 4 YAC members who volunteered to help feed the seniors during the February 13 Taste of Patterson event.
Teen Night: YAC hosted a February Teen Night that was Valentine’s Day themed. There were 10 participants who played games and created an encouragement wall. Next Teen Night is going to be on March 24, 2023.
Recreation Leader “Hiring Workshops”
The Recreation Leader Hiring Workshops help 21 teens develop skills to be more competitive in the job market. The workshop went over resume and interview tips, Recreation Leader roles and responsibilities, and the various programming that Recreation Leaders work. These tips included good and bad resume structures, how to target your resume for the desired job, good action verbs to describe job responsibilities, how to improve their interview elevator pitch, and how to incorporate family responsibilities and school activities into their interview. At the end of the workshop, participants were informed of job openings and an the opportunity to apply online.
2 Hammon Senior Center
Even with some challenging weather, membership continues to climb and is now at 580. These are exciting times with new programs, new faces (and some old ones returning!) and special events continuing to draw numbers to the facility.
There have been a number of seniors who have returned for the first time since the pandemic began. Special events, such as “A Taste of Patterson” are maxing out on attendance. A new class, Salsa Dancing, has taken off and articles were written in both the 209 Magazine and in the West Side Index newspaper about this class.
Special Events:
Two “A Taste of Patterson” events were held with food provided by Tandoori Flame and Mountain Mike’s Pizza. A total of 74 people attended these two events.
Volunteers get their rewards after helping with “A Taste of Patterson” event -The annual Valentine’s Day party was held with 42 in attendance. Older adults enjoyed good food and danced the afternoon away.
The Lunch Bunch attended Black Bear Diner with six in attendance. This is the maximum that go on these trips without a bus or larger van.
Resources:
• The congregate meal site also continued to see numbers increasing. For the month, 472 meals were served, which was an average of almost 25 a day.
• The Commodities program continued to spotlight food insecurity in the area with 65 participants receiving food allocations.
• The Green Bag program, another food distribution program, continued to be at its maximum with 30 participants.
• Other Resources including Peer Support Group, Blood Pressure Screening and HICAP continued to see steady numbers.
Health & Fitness:
• The Basic Sit ‘N Be Fit class averaged almost 9 participants per session and is once again increasing in popularity.
• Salsa Dancing began with 28 participants during the month of February. This program has received media attention (see above) in various publications. • Other fitness classes such as the Walking Group, Workout Wednesdays, Cumbiamba Gold and Line Dancing continued to see steady attendance numbers.
Educational:
• Conversational English and Beginning Spanish, both seeing attendance numbers in the double digits, something that hasn’t happened since pre-pandemic.
• A specialty class, “Cookie Decorating” which was initiated over the holidays had 13 participants.
Elva & Louise and their creations!
3 • The Basic Computing class hit its maximum with six students attending the class in February.
Social Activities:
• Billiards continues to be popular with both new and old players. In February, there were 230 participants for this activity.
• Bingo and Loteria both continue to see steady attendance with average attendance between 12 and 14 participants per session.
• The Dominoes group is growing with up to six players a day with an upcoming tournament coming in May.
Arts & Crafts: Crafts with Cathie continued its steady attendance with eight participants in the class. Social Sewing, Fabric Plates, Knitting and Card & Jewelry making also continued to see an expansion in participation.
Aquatics:
The Aquatics department held two “Learn to be a Lifeguard” workshops, one on 2/11 and another on 2/25. The hiring workshop objective was to test participants for the prerequisites of the American Red Cross for Lifeguarding and prepare them for interviews and resume building. If participants were successful in passing the prerequisites, they would be eligible to participate in the upcoming Lifeguard Training Class. This workshop decreases barriers for financially challenged participants, creates more first responders for the community, prepares individuals with skills and knowledge for hiring processes, builds on swimming skills, and helps the Aquatics department with the staffing challenges of finding qualified applicants for Lifeguarding.
The first hiring workshop on 2/11 had a total of thirteen participants and nine were successful, and the second workshop had thirteen participants and eleven were successful. Participants that were not successful were encouraged to apply for other jobs opened and were still allowed to participate in the resumebuilding and interview questions. Overall, this program appeared to be a major success for the town of Patterson, helping grow the community with first responders and assisting with building staffing for department needs.
On 2/6, the city of Patterson continued its working relationship with the school district by providing pool usage and lifeguards for the Patterson High School swim season. They are regularly in the pool Monday – Friday with a couple of swim meets being hosted at Patterson Aquatic Center (PAC). Overall, the city appreciates assisting the school district with facility usage and needs to help grow the students socially, mentally, and physically. The city wishes the school district a great season this year!
Youth Sports
Junior Warriors Youth Basketball
Our 237 Junior Warriors participants have finished 5 games and overall are improving. 30 volunteer head and assistant coaches have offered their time to teach the youth participants sportsmanship, basketball fundamentals, and the rules of the game.