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RESOLUTION NO. 2023 -07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON REVISING THE SENIOR CENTER BOARD OF DIRECTORS’ RULES,
POLICIES AND PROCEDURES, AND ESTABLISHING BY-LAWS FOR THE SENIOR CENTER BOARD OF DIRECTORS.
WHEREAS, the Patterson City Council finds a Senior Center Board of Directors is necessary to provide ongoing input to the City of Patterson on the delivery of various senior citizen recreational, social, educational, health and community services. This resolution will repeal the preceding Resolution No. 2005-52.
WHEREAS, it is necessary to clarify certain items relating to methods of appointment, terms of office, authorities, and limitations.
BE IT FURTHER RESOLVED, that it is the intention of the Patterson City Council that the Senior Center Board of Directors shall function in an advisory capacity, shall not be an administrative body, and shall direct its activities to the service of all senior citizens within the City of Patterson at the pleasure of the City Council.
NOW, THEREFORE, the Patterson City Council does hereby adopt the following by-laws for the Patterson Senior Center Board of Directors:
Section 1. CREATION. A Senior Center Board of Directors (“Board”) for the City of Patterson is hereby created.
Section 2. MEMBERSHIP. The membership shall consist of five (5) members appointed by the City Council. All members shall be residents of Patterson and a senior, being anyone fifty-five (55) years of age or older. The Parks and Recreation Director and/or his or her designee shall be an ad-hoc member of the Board with no voting power.
Section 3. APPOINTMENT. All applicants for appointment or reappointment must fill out a City of Patterson application. The Mayor with one Councilmember shall interview each candidate and make a recommendation to the full City Council for appointment. Where an incumbent has applied, but no other candidate applies, the Mayor may make a recommendation to the Council to re-appoint without an interview.
Section 4. TERM OF OFFICE OF MEMBERS. The term of office of all members of the Board shall be two (2) years. The terms of two (2) members shall expire in even numbered years and the terms of the three (3) members shall expire in odd numbered years. Each member shall serve at the pleasure of the City Council until his or her successor is appointed and qualified.
Section 5. VACANCY. The City Council may remove any member(s) of the Board from office prior to the expiration of his/her term by a majority vote of all members of the Council.
Vacancies on the Board, for whatever cause, shall be filled by the Mayor and one Councilmember pursuant to Section 3.
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Any member missing three (3) regular meetings in a six (6) month period without approval of the Board shall be deemed as having vacated his or her seat on the Board.
Section 6. OFFICERS OF THE BOARD. The Board shall select one of its members (excluding the ad-hoc member as referenced in Section 2. Membership) as Chair and one of its members as Vice Chair whose terms of office for said positions shall be one (1) year. Selection of the Chair and Vice Chair shall occur at the first regular meeting in February. The Chair may serve two (2), one (1) year terms of office and subsequently two (2), one (1) year terms as Vice Chair. All terms may be served consecutively. If there is no member of the Board willing to serve as Chair or Vice Chair in a particular year, a member who has previously served in this capacity may serve an additional term with the concurrence of Council. The Chair, or in his or her absence the Vice Chair, shall provide a monthly report to the City Clerk for the City Council.
The City Manager shall appoint an officer or an employee of the City who shall act as Secretary to the Board and who shall provide clerical assistance as directed by the City Manager.
Section 7. MEETING ATTENDANCE. The Board shall hold at least one (1) regular meeting each month, unless there are no action items to include on an agenda as determined by City staff.
a. The time and place of the regular meeting shall be the third Tuesday of the month at 10:00 a.m. at the Senior Center.
b. In the event said meeting date falls on a legal holiday, the Board shall hold its regular meeting on the next business day.
c. A special meeting may be called at any time by the Chair or upon the written request of any three (3) members of the Board.
d. All meetings must be held in accordance with the Brown Act and other applicable laws of the State of California.
e. A majority of the members of the Board shall constitute a quorum for the purpose of transacting the business of the Board.
f. Minutes shall be properly recorded and signed by the Board Chair and the Secretary appointed to the Board.
Section 8. COMPENSATION. The members of the Board shall serve without compensation. The City Council may upon appropriate action, approve payments to the members of the Board for such necessary expenses that may be incurred by them while acting in their official capacity.
Section 9. FUNCTIONS OF THE BOARD. The functions of the Board shall be to advise the City Council on all matters relating to policies and programs which serve all senior citizens of the City and shall include:
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a. Identifying the needs of Patterson's senior residents and make recommendations to the City Council on the delivery of senior programs, facilities, activities, services and policies.
b. Make recommendations to the City Council for expenditures needed for the Senior Center.
c. Provide recommendations as requested, to other City boards, commissions, and departments on matters affecting Patterson’s senior residents. d. Keep a record of all proceedings and transactions of the Board and file with the City Clerk. Said records shall be subject to public and City Council inspection. e. Support existing services to Patterson’s senior residents, both public and private, and encourage coordination among organizations providing such services. f. Receive and evaluate input from the community, in cooperation with other organizations, on issues relevant to senior programming and present analysis to the City Council.
g. Appoint sub committees as necessary to provide review and comment on recommendations prior to being presented to the full Council. h. Perform such other functions and duties as may be directed by the City Council.
Section 10. LIMITATIONS ON AUTHORITY. The Board’s scope of authority shall be limited to the following:
a. The Board does not possess any legislative voting power or authority (i.e., pass laws or make policy) and is subject to the decisions and direction of the City Council. b. The Board may not enter into any contract or incur any debt against the City without consent of the City Council.
c. All Senior Center funds that are generated by the Board shall be the fiscal responsibility of the City. The Finance department shall provide monthly statements regarding the status of Senior Center funds, and all funds shall be included as part of the City’s monthly treasurer’s report.
d. Nothing in this resolution shall be construed as restricting any of the powers of the City Council, or its delegation to the Board of any authority, or discretionary powers not expressly stated in this resolution.
The foregoing resolution was passed by the City Council at a regular meeting held on the 21st day of March 2023, by , who moved its adoption, which motion {CW125241.5}
was duly seconded by , and the resolution adopted by the following roll call vote:
AYES:
NOES:
EXCUSED:
APPROVED:
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Michael Clauzel
Mayor of the City of Patterson
ATTEST:
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Aracely Alegre
City Clerk of the City of Patterson
I hereby certify that the foregoing is a full, correct, and true copy of a resolution passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a regular meeting held on the 21st day of March 2023, and I further certify that said resolution is in full force and effect and has never been rescinded or modified.
DATE:
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City Clerk of the City of Patterson