PATTERSON SPECIAL EVENTS May 2, 2023
DISCUSSION
Scheduled Special
Events
Special Events Location Street Closure
Equipment
SCHEDULED CITY RUN SPECIAL EVENTS
Safety Day
- 5/6
- 2:30 – 7:30 PM
- Patterson Aquatics Center
Movie Night – Summer Series
- 6/15, 6/29, 7/13, 7/27
- Dusk
- Tilton Park
Baseball Movie Night
- 8/5
- Dusk
- T.W. Patterson Sports Complex
Farm to Fork
- 9/9
- 6 – 9 PM
- Downtown
DOWNTOWN SPECIAL EVENTS
Scheduled Community Events:
Love Patterson
Apricot Fiesta
Farm to Fork Fundraiser Dinner
Christmas Festival & Parade
Lighting of the park
Possible Downtown Events
Skate the Circle
Movies in the Park
Downtown Halloween Event
Harvest Festival
Arts and Crafts Events
SPECIAL EVENTS LOCATION
Downtown
§ Draws people downtown
§ Street closures
§ Oversight
§ Cost
§ $17,172 - $9,082
City Parks and Facilities
§ Easier to Manage
§ Throughout the community
§ Cost
§ $3,044
City Facility
Downtown Full Circle Closure Downtown 1 Street Closure
Weekday Night & Weekend Weekday Night & Weekday
Street Closure/Opening Costs
Labor $ 3,648 $ 6,816 $ 1,824 $ 3,408 --
Equipment $ 1,011 $ 1,011 $ 337 $ 337 --
Delivery $ 77 $ 77 $ 77 $ 77 --
Street Sweeper $ 84 $ 84 -- -- --
Admin Fee $ 748 $ 1,224 $ 361 $ 599 --
Total Closure Cost $ 5,568 $ 9,212 $ 2,599 $ 4,421 --
Event Planning/Management
Staff $ 5,391 $ 5,391 $ 3,978 $ 3,978 $ 764
Equipment $ 1,335 $ 1,335 $ 1,670 $ 1,670 $ 1,170
Office Supplies $ 100 $ 100 $ 35 $ 35 $ 25
Advertising $ 1,135 $ 1,135 $ 800 $ 800 $1,085
Total Planning $ 7,960 $ 7,960 $ 6,483 $ 6,483 $ 3,044
TOTAL $ 13,528 $ 17,172 $ 9,082 $ 10,904 $ 3,044
STREET CLOSURES
§ Public Works, rented equipment
§ Current equipment: metal crowd control gates
STREET CLOSURE EQUIPMENT
§ Public Works, rented equipment
§ Current equipment: metal crowd control gates
§ Safety concern
§ Recommend closure equipment
§ K-Rail barricade
§ Metal crowd control barricade
§ Folding barricade
Solar Barricade Light Type 1 Folding
Barricade
Metal Crowd Control
Barricade
Polycade Traffic
Barricade (K-Rail)
Purchase
Quantity 30 110 100 40
Total $ 19,100 $ 17,700 $ 11,400 $ 3,000
Total Purchase Cost $ 51,200
Rental
Quantity 30 110 140 --
Cost/day $ 6.50/barricade $5.00/barricade $2.00/barricade -- Total for 1 day* $ 195 $ 550 $ 280 --
Total 1 Day Rental** $ 1,025
* Large events usually require multiple-day rentals.
** Does not include delivery costs.
DISCUSSION
SPECIAL EVENT
PRIORITIES
§ Downtown vs. City Facilities
§ Type
§ Quantity
STREET CLOSURE
EQUIPMENT
§ Equipment Type
§ Rent vs. Buy
THANK YOU