City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Mike Willett, Public Works Director
MEETING DATE: June 6, 2023
ITEM NO: 5.8
SUBJECT: Approve City Vehicles/Equipment Surplus FY 2022/2023.
RECOMMENDATION
Motion to Approve City Vehicles/Equipment Surplus FY 2022/2023.
BACKGROUND
The vehicles listed below are at the end of their service life and are ready for surplus. Pending Council approval, the following list of items will be sent to Auction, sold, or disposed of, as it has been the City’s standard practice.
Vehicle Description VIN No. License # Mileage
# 45 1993 GMC 7000 J8DM7A1U8P3200409 293154 16,598
# 79 2001 Dodge Ram 2500 1GB0CVCG8BF202022 1057685 106.673 # 148 1999 Dodge Ram 2500 3B6KC26Z2XM579098 1250635 118,309 # 118 2006 EZ-GO Utility Cart 2356131 825 Hours
# 139 Traffic Plate Trailer T-073 N/A N/A
# 162 Cenca Custom Built CA851814 1024074 N/A
Engine 1 50337101 3D0119464 N/A N/A
Engine 2 153624 45889990 N/A N/A
Engine 3 Model C7 JTF02026 N/A N/A
# 111 Spencer-Stafford 938342 10375924 NTC-290 N/A
ANALYSIS
Once Council approval is received on all the items listed above, staff will prepare all items for surplus. Vehicles are replaced using age and mileage criteria. Vehicles are categorized as end of service life when they reach 15 years, or they have reached 100,000 miles. These vehicles have surpassed the 15 years and mileage criteria to be placed on the surplus and replacement list.
Once they reach these criteria, they are still evaluated annually to see if they can be left in service for another year. These vehicles have been evaluated and our fleet mechanics are recommending they be surplussed. At this time, these vehicles are subject to repairs and discontinued parts that would render the vehicle unusable while waiting for parts and repair.
These instances may adversely affect the Public Works Department divisions in their daily maintenance and response to submitted work orders from the residents.
FISCAL IMPACT
The revenue received from the surplus will be returned back to its designated budget.