City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Fernando Ulloa, City Engineer
MEETING DATE: June 27, 2023
ITEM NO: 5.3
SUBJECT: Approve the proposal from GDR Engineering, Inc. for the Washburn Street Sidewalk Repair & Replacement Project and authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $79,855.
RECOMMENDATION
Motion to Approve the proposal from GDR Engineering, Inc. for the Washburn Street Sidewalk Repair & Replacement Project and authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $79,855.
BACKGROUND
On June 21, 2022, City Council approved the resolution No 2022-42 and City Manager executed a cooperation agreement between the County of Stanislaus and the City of Patterson for joint participation in the Community Development Block Grant (CDBG) Program. CDBG program is administered by the U.S. Department of Housing and Urban Development (HUD). This program promotes the public health, safety, and welfare by providing grant funds to be used by the City and County to improve housing opportunities for low and moderate-income households, to encourage economic reinvestment, to improve community facilities and public services.
This project consists of assessing the existing sidewalk conditions on Washburn Street, Juarez Court and the amount of damaged sidewalk that will require to be repaired or replaced as well as installing required streetlights per City Standards. The purpose of this project is to eliminate pedestrian tripping hazards and enhance pedestrian safety by improving existing sidewalk conditions and reducing and/or eliminating potential sidewalk related injuries. In addition, all crosswalks and curb ramps within the project area will be reconstructed to meet the most current Americans with Disabilities Act (ADA) Standards. This is an effort to maintain and improve roadway safety within the City of Patterson. All
improvements are located within the City of Patterson right-of-way.
ANALYSIS
A Request For Proposals (RFP) for Engineering and Design Services was prepared and sent to the engineering firms on the on-call list. 2 proposals and estimated fees (based on hourly rates) were submitted by the following firms:
GDR Engineering, Inc. $79,855
O’Dell Engineering $88,209
The proposals were screened by a selection committee and rated on:
· Understanding of the Project (40%, scored on a 1-10 scale) · Costs for services provided (60%, scored on a 1-15 scale) The proposals were very clear and concise and showed good understanding of the project, while also meeting the requirements set forth in the RFP.
Staff recommends GDR Engineering, Inc. for the design of this project based on the evaluation of their qualifications and experience.
FISCAL IMPACT
Staff negotiated with GDR Engineering, Inc. for a final and agreeable scope of work and fee of $79,855. Staff recommends awarding the design to GDR Engineering, Inc. and authorizing the budget with our standard 10% contingency.
$79,855.00 GDR Engineering, Inc.
$7,985.50 10% Contingency
$87,840.50 Total Project Cost
$87,840.50 Total Project Budget
The $87,840.50 amount is within the CDBG funds available for the project.
ATTACHMENTS
Project Location Map