City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Mike Willett, Public Works Director
MEETING DATE: August 15, 2023
ITEM NO: 7.6
SUBJECT: Approve Resolution No. 2023-41 Approving a Cost-Sharing Agreement for the San Joaquin Valley Storm Water Quality Partnership (SJVSWQP); Authorizing the City Manager or his Designee to Execute the Agreement; and Authorizing the City to Partner for Stormwater Management Activities for Cost Sharing Purposes.
RECOMMENDATION
Motion to Approve Resolution No. 2023-41Approving a Cost-Sharing Agreement for the San Joaquin Valley Storm Water Quality Partnership (SJVSWQP); Authorizing the City Manager or his Designee to Execute the Agreement; and Authorizing the City to Partner for Stormwater Management Activities for Cost Sharing Purposes.
BACKGROUND
The State Water Resources Control Board (SWRCB) Municipal Storm Water Program manages National Pollutant Discharge Elimination System (NPDES) permits for Phase I (servicing municipalities over 100,000 people) & II Permit (servicing municipalities less than 100,000 people) Programs. Agencies under the State Stormwater Program have the option to contribute to a regional storm water program to collaborate on public outreach activities in order to meet the permit requirements and reduce their individual program costs and increase levels of service through cost sharing.
The San Joaquin Valley Storm Water Quality Partnership (SJVSWQP) began in 2006 as a partnership with four San Joaquin Valley cities, and the County of San Joaquin. The partnership plans and implements various mandates to ensure compliance with stormwater regulations.
Since 2006, the partnership has grown and now covers additional cities and counties. As of 2023, the partnership has grown from six to twenty-one agencies and includes participation of various stormwater consulting firms that have expertise in regulations and compliance. The partnership has been highly successful over the years, and this has helped agencies to manage their stormwater programs more effectively and efficiently. Some examples of accomplishments of this partnership include:
Standardizing Outreach & Education Materials (on-going) Group Subscriptions & Membership to California Association Stormwater Quality Association (CASQA)
Radio Ads
Multi-Agency Construction Standards Manuals (as needed to comply with regulations) Advertising & Printing of Materials (as needed)
Consultant Services (as needed to comply with requirements) Regional Stormwater Trainings (Annual)
Partnership Website (sjvswqp.org )
Special Programs & Events
Pyrethroids Management Plan & Program Implementation
ANALYSIS
Attached for review and approval is the updated Cost Sharing Agreement that was developed for the growing partnership. In 2014 a Letter of Agreement was signed by the city but requires an update. This new agreement would allow the partnership to continue to expand the cost sharing efforts as the partnership grows and new requirements are mandated by the State.
The Cost-Sharing Agreement will establish updated membership dues for the partnership, program administration costs, cost sharing minimum and maximum annual contributions, and shared costs for typical items such as 1) Consulting Services, 2) Group Subscriptions, 3) Special Programs or Events, Printing, Advertising, and sets the methodology for the cost sharing which is based by population.
The attached agreement is the FINAL DRAFT and has been reviewed by all participating agencies and their management and legal teams. If approved, the agencies will finalize, print, and execute the agreement.
FISCAL IMPACT
The City’s share cost for the partnership membership dues, partnership cost sharing, and special stormwater program implementation are budgeted and funded every year in the Sewer Fund (605-791).