Tiffany Rodriguez, Project Manager
City of Patterson
1 Plaza, Capital Projects
Patterson, CA 95363
August 8, 2023
RE: Rogers Road over Delta Mendota Canal Bridge Replacement Project Federal Project No. BRLS-5244(032)
AMENDMENT NO. 3 REQUEST
At the initiation of this project, it was broken up into two different phases defined as:
• Phase I – Preliminary Engineering and Environmental Clearance • Phase II – Final PS&E, Construction Support, Right of Way and Permitting During the delivery of the Phase I work, the project team developed a Caltrans Exhibit 6D – HBP Scope/Cost/Schedule Change Request in June of 2021 which identified additional funding that would be necessary for the various phases of the project including PE (Preliminary Engineering), R/W (Right of Way), and CON (Construction). This was approved by Caltrans HBP Program.
Following the completion of the Phase I work and securing Environmental Clearance, the Project Team was ready to move forward into Phase II, except that the previously identified and secured funding for Phase II was not available until FFY ‘22/’23, the current federal fiscal year. As a result, negotiations of the Phase II work had to wait until the funding and the approval of the Request for Authorization for the Right of Way Phase was complete.
In January 2023, the City was notified by Caltrans that a portion of the currently approved funding would lapse if not spent and invoiced by May of 2023. The project team worked with the City to put together Task Budget Reallocation No. 2 and Amendment No. 2 in order to advance tasks from Phase II that could expend these expiring budgets. This work was completed and the expiring funds were expended in time for reimbursement from Caltrans.
Now that the advanced work has been completed, the reallocated budgets from reallocation No. 2 will need to be restored along with the associated scope of work.
Since the previous June 2021 Exhibit 6D, the project team identified additional services and effort required for the project not previously included in the contract scope and budget. This results in an increase to the HBP programming amounts identified in June 2021. In February 2023, Consor was preparing the RFA for R/W and additional PE for the City’s review. At that time, it was discussed that Consor could initiate another Exhibit 6D for the City to submit to receive the necessary additional PE funds (which would take at least a year to approve) or Consor could look to shift appropriate right of way eligible tasks to the right of way phase since there was adequate right of way support funds already authorized for the project. The City concurred with this approach and Caltrans authorized the additional PE funding as well as the R/W funds on April 26, 2023. Consor has been working with subconsultants to identify all of the remaining scope of work items and pulling together the attached “Cost to Complete” scope of work and cost proposal.
The attached scope and cost proposal accomplishes the following:
• Addresses the escalated costs for the Phase II work which was budgeted to be completed in 2020. Because of delays in project approvals and available funding by Caltrans the overall schedule has been delayed. • Identifies additional scope of work and services from the contract Phase II scope of work, which includes the total number of affected parcels, level of effort for impacted utilities, the requirement for temporary waterline, among other task adjustments and additions.
• Restores task budget and scope identified in Amendment No. 1, Task Budget Reallocation No.1 and Task Budget Reallocation No. 2 as identified in those contract adjustments. Aligns right of way task budgets with authorized HBP funding
• Defines remaining PE tasks, scope of work and associated budgets for the cost to complete for the PE & R/W Phases as listed below
• Adjusts Phase II task numbering for remaining scope of work, such that identified task can be separated from the monthly invoices, to assist the City with reimbursement requests to Caltrans The following attached documents include: Amendment No. 3 Assumptions and Detailed Scope of Work and the Amendment No. 3 Cost Proposal. The total effort identified in Amendment 3 is Four Hundred Thirty-Three Thousand Six Hundred Dollars ($433,600). This would be broken down into the following Caltrans Programming Phases:
• PE – Preliminary Engineering Phase – $185,721
Associated Tasks – 1, 3, 6, 7 & 11
• R/W – Right of Way Phase Support Costs – $247,879
Associated Tasks – 2, 8, 9 & 10
The tasks outlined in the scope of work will identify which tasks should be charged to which programming phases and will be broken down on the monthly invoices submitted to the City. There would be $332,121 remaining in authorized right of way funding for acquisitions and City support costs.
We are very sensitive to budgetary constraints facing public agencies and have always attempted to present the most efficient solution to the City on this project. Consor has presented this amendment request utilizing our 2017 Indirect Cost Rate (ICR) which was audited by Caltrans, even though our current ICR is higher.
If you have any questions, comments or require any additional information on this proposed amendment, please contact me at (916) 368-9181.
Respectfully Submitted,
_______________________
Mark L. Reno, P.E.
VICE PRESIDENT / PROJECT MANAGER
Attachments:
Amendment No. 3 Assumptions and Detailed Scope of Work
Amendment No. 3 Cost Proposal
AMENDMENT NO. 3 – ADDITIONAL SCOPE OF WORK ASSUMPTIONS
ADDED SCOPE-OF-WORK ASSUMPTIONS - These are updates to the original Scope-of-Work assumptions and anticipated level of efforts:
• The original contract was based upon a 3-year delivery of the project starting in November 2017. The original contract always anticipated a Phase II, which could include Final PS&E, Construction Support, Right of Way and Permitting. This amendment includes escalated costs as well as additional efforts for completion of work yet to be done. This is reflected in additional efforts for all remaining tasks to be completed. It is anticipated that the remaining scope of services including the additional tasks and Final PS&E will be completed no later than December 2025. • The executed Task Budget Reallocation No. 2 of January 2023 documents additional services in the PE phase that would have been included in Phase II, but were accomplished by removing previously approved partial Phase 1 tasks.
This amendment not only restores those previously contracted funds that had been reallocated but also addresses escalation moving forward to completion for the following tasks:
o Task 1: Project Management
o Task 2: Subconsultant Task – Topographic Survey and Mapping) o Task 3: Subconsultant Task – Geotechnical Services
o Task 6: Subconsultant Task – Environmental Clearance and Permitting o Task 7: Subconsultant Task – PS&E
o Task 90: Subconsultant Task – Other Direct Costs
• Based on the currently approved project there will be temporary construction easements for 3 parcels and permanent acquisitions for 4 parcels. It is assumed that the parcel to the Northeast of the project at APN (021-085-027) currently owned by “Majestic Brisa” will be dedicated to The City and will not require an appraisal or plat and legal by the project team. In addition, there will be anticipated efforts for up to 2 separate field visits to perform right-of-way staking in support of the appraisals and acquisitions phase.
• Construction Support Services will be added as future amendment once the CON funds have been identified and these services would be billed against the Construction Funding Phase.
AMENDMENT NO. 3 - SCOPE OF WORK
TASK 1.0 – Project Management
Tasks 1.1 has been completed. Remaining scope and budget for Task 1.4 effort is included with Task 1.3.
Task 1.2 – Project Management & Schedule
The original scope of work was based on Construction in 2021. Based on the current status of the project, the target for construction is Summer of 2025 at the earliest but could slip to 2026. The PS&E is assumed to be delivered and advertised by end of December 2025. As a result of the overall schedule and time extension of this project Consor will continue to provide Project Management Tasks which include coordination with the City, Team management, product development tracking, Team and stakeholder communications, and project progress and budget reporting. Consor’s Project Manager and appropriate staff will meet with the City Project Manager and others as necessary to manage and deliver this project on the now extended schedule. Consor will continue to prepare invoices and assist with HBP funding documents required throughout the duration of the project.
Task 1.3: Quality Control/Quality Assurance
Consor will provide documented Quality Control/Quality Assurance following our in-house QA/QC Manual. This includes a Constructability Review, where a senior level engineer will review the entire draft PS&E (90% PS&E) package for uniformity, compatibility, and constructability as well as conformance with the Federal HBP requirements. The review will include comparing bridge plans with the roadway plans for conflicts or inconsistencies and ensuring that the final design is in accordance with all environmental documents, permit requirements, hydraulics reports, and foundation recommendations.
The specifications and estimate will be reviewed for consistency with the plans and to ensure that each construction item has an associated pay clause. Consor will provide contract management and quality control services throughout the duration of the project.
TASK 2.0 – Topographic Survey and Right-of-Way Mapping
Tasks 2.1, 2.2, and 2.3 have been completed.
O’Dell Engineering will perform Topographic Surveying and Right-of-Way mapping services which includes the following tasks:
Task 2.4: Right-of-Way Mapping Services
Prepare up to seven (7) land description packages to support fee or easement acquisitions. Land description packages will be divided amongst no more than four (4) different property owners. A land description package includes a written description, a closure report, and a plat (exhibit).
Prepare and submit a Record of Survey for areas where new right-of-way is required or where construction is likely to destroy existing monuments.
Task 2.5: Right-of-Way Staking
Provide two (2) Survey Crew mobilizations to provide line of sight Right-of-Way stakes (Flagging) at approximately 100- foot Intervals. Limited to one (1) day of field work and associated office support per mobilization.
Task 2.0 Deliverables
Up to 7 Plats & Legals
Right-of-way Flagging
TASK 3.0 – Geotechnical Services
Tasks 3.1, 3.2 and 3.4 have been completed.
Task 3.3: Foundation Report
Upon receipt of comments from the City and the Project Team and any project updates, HDR will revise the Draft Foundation Report and prepare the Final Foundation Report. The Final Foundation Report will include incorporated comments from the City and the Project Team and be submitted for Project approval and use in developing the final Contract Documents.
Task 3.5: Preliminary Site Investigation (PSI) and Aerially Deposited Lead Study Upon receipt of comments from the City and the Project Team, HDR will revise the Draft Preliminary Site Investigation (PSI) and Aerially Deposited Lead Study to prepare the final report. The Final PSI will include incorporated comments from the City and the Project Team and will comply with Caltrans’ and CEQA/NEPA requirements.
Task 3.0 Deliverables
Final Foundation Report
Final Preliminary Site Investigation (PSI) and Aerially Deposited Lead Study TASK 4.0 – Preliminary Engineering
Tasks 4.1, 4.2, 4.3, 4.4 and 4.5 have been completed.
Remaining scope and budget for Tasks 4.6a, 4.6b, 4.7a and 4.7b have been transferred to Tasks 8.0 & 9.0 TASK 5.0 – Public Outreach
Tasks 5.0 which was reduced through Amendment No. 1 has been completed.
TASK 6.0 – Environmental Assessments/Constraints
Tasks 6.1, 6.2, and 6.3 have been completed.
Task 6.4: Environmental Commitment Record (ECR)
Area West Engineering will complete an Environmental Commitments Record (ECR) which will be attached to the NEPA Categorical Exclusion (CE) Determination Form and list all avoidance, minimization, and mitigation measures from the technical studies. It is similar to the CEQA Mitigation Monitoring and Report Plan previously prepared. This will utilized to ensure all measures are addressed either plans, specification, or general construction orders.
We have assumed that no additional effort will be needed to update technical studies for an environmental revalidation. If revised reports or supplemental studies are needed, this would be added to the scope and budget in a future amendment.
Task 6.4 Deliverables
Environmental Commitment Record (ECR)
TASK 7.0 – PS&E
Tasks 7.1 and 7.5 have been completed.
Remaining scope and budget for Tasks 7.2b and 7.2c have been transferred to Task 9.0 Task 7.2 Retention/Detention Basin Calculations and Summary Drainage Memo The original scope of work and budget identified in Phase I, Amendment 1, and Task Budget Reallocation No. 2 covered the Approach Roadway Design. All of this work was completed and submitted with the exception of retention/detention basin designs. The remaining scope of work for Task 7.2 is described as follows:
This is required to address the additional roadway runoff. HDR will review available data and prepare design calculations to provide hydrology and drainage flow estimates and assess the capacity of the proposed drainage systems and retention/detention basin calculations. HDR will also provide soil testing to validate if retention is feasible at the project site and will provide soil amendment recommendations as necessary to promote infiltration. HDR will prepare a Drainage Memo, which will include calculations to assess the need for any drainage Improvements. The results and design recommendations, as well as the results from the soil tests to validate the permeability of the soil, will be summarized in the Drainage Memo. The report is expected to include the following:
An evaluation of the existing facilities and proposed conditions, Unusual and special conditions,
Drainage mapping, and
Hydraulic analysis.
Task 7.3: Fact Sheets for Design Exceptions
Consor will identify all non-standard features and prepare a design fact sheet for any non-standard design features (Consor will prepare draft and final Fact Sheets for City approval). Consor assumes a maximum of two distinct design feature exceptions, and Caltrans will not be involved with design exception approval.
Task 7.4: Conceptual Storm Water Pollution Prevention Plan (SWPPP) HDR will prepare a Project Stormwater Plan summarizing the Project impacts to water quality including documenting treatment best management practices (BMPs), including reviewing detention basin design for stormwater treatment requirements, and/or trash capture devices as necessary. Our study will utilize the City's and County's guidelines as appropriate, HDR will propose BMPs or project features to address water quality issues for the Project. The features will meet the criteria set by the Regional Water Quality Control Board. HDR will document the analysis in the Stormwater Plan.
Task 7.6: Independent Design Check
60% Plans have been submitted to the City and an independent check of the 60% bridge design has been completed. An independent check of the roadway design will be completed by an engineer not yet involved in the project. An independent check of any of the updates or changes to the bridge design will be completed. The designer and checker will come to agreement on any discrepancies. Consor will incorporate check comments as well as all City comments and submit responses in writing.
Task 7.7: Specifications
Technical Special Provisions developed based on 2023 Caltrans Standard Special Provisions (SSP) will be combined with Cityprovided boilerplate specifications.
Task 7.8: Construction Quantities & Estimate
Consor will prepare a detailed Construction Cost Estimate. The estimate will be comprised of unit prices placed on detailed quantity and check quantity calculations. Construction costs for the estimate will be developed using current bid results from similar projects, Caltrans database information along with prices from Caltrans latest Construction Cost Manual.
Task 7.9: Submittal of 90% (Draft) PS&E
After an independent Senior Engineer conducts a QA/QC and constructability review, and all comments on 60% plans have been incorporated, the Draft 90% PS&E along with design, check, and quantity calculations will be submitted to the City for their review.
TASK 7.10: 100% Final PS&E
Upon receiving City comments on the 90% submittal, Consor will prepare the final plans, specifications and estimate.
TASK 7.11: Resident Engineers (RE) Pending File
Consor will prepare the Project RE Pending File which will include the following:
Environmental Commitments Record
Cross-Sections at approximately 20 foot intervals
Bridge As-built Plans and Bridge Inspection Reports
Bridge Joint Movement Calculation Sheet
Structure Four-Scales
Slope Stake Notes in a format requested by the City
Task 7.0 Deliverables
Responses to 60% Plan Comments
90% Draft PS&E
100% Final PS&E
Fact Sheet For Design Exceptions
Final Drainage Memo (PDF and 3 hard copies)
Draft Stormwater Control Plan (PDF)
Final Stormwater Control Plan (PDF & 3 hard copies)
TASK 8.0 – Right-of-Way Appraisal and Acquisition
Associated Right of Way Services, Inc. (AR/WS) will provide right-of-way cost estimating, rights of entry coordination, appraisal, appraisal review and acquisition services for the Project.
AR/WS will provide on-going consultation, meetings and recurring project management duties. AR/WS will coordinate with Client, City, subcontractors (independent review appraiser), appraiser, property acquisition agent and legal counsel. AR/WS will provide assistance with analyzing various courses of action and work with Client and City to resolve problems and recommend solutions. AR/WS will provide contract management, budget monitoring and control, and project reporting, as well as implementation and compliance with applicable state and federal laws and regulations. AR/WS will maintain accurate records, monitor work plan and workflow. AR/WS will prepare a draft Caltrans Right of Way Certification for Client review and approval.
The scope includes the following assumptions:
There are no existing structures or improvements within the proposed acquisition areas. There are no severance damages due to the acquisitions or construction of the project. No displacement of any residence or business will be required. No personal property relocation assistance will be required for any impacts to the RV Park located on APN: 021-028-001. The City will negotiate and finalize land acquisition from parcel 021-85-027 (Majestic Brisa Partners LLC/Rogers Road LLC) no appraisal will be performed for this parcel.
The subject properties are identified as:
APN Owner Address
021-025-026 Gill, Anna (Formerly KDN Enterprises) Rogers Road 021-025-038 Unknown (Baldwin Ranch Land Co. LLC) SW Quadrant Rogers Road & Delta Mendota Canal 021-028-001 Hensley Investment Co. LLC 300 Rogers Road
N/A USBR (Delta Mendota Canal) No Situs
Task 8.1: Appraisal Services
AR/WS will prepare appraisals in accordance with: California Eminent Domain Law; California Government Code Section 7260 et seq.; Uniform Standards of Professional Appraisal Practice requirements, except as jurisdictionally exempt; the Caltrans Right of Way Manual; and 49 CFR, Part 24. The owner or a designated representative will be invited by the appraiser to accompany him/her during the inspection of the property. The appraisals will be for the “Fair Market Value” of the property as per California Code of Civil Procedure, Section 1263.320. The AR/WS appraiser will not give consideration to, nor include in their appraisals, any allowance for relocation benefits of personal property. The appraiser will work directly with the Review Appraiser.
Task 8.2: Appraisal Review
AR/WS will subcontract with a qualified certified review appraiser. The review appraiser will prepare independent written reviews of the reports prepared by the AR/WS real property appraisers. All reviews will be conducted in accordance to professional standards, USPAP, the Caltrans Right-of-way Manual and all applicable laws and regulations. The review appraisers will prepare a summary of the appraisal process and provide comments regarding any omissions or problems with the reports such as lack of reasonable support for the appraisal conclusions. Upon satisfactory completion of the appraisal reports, a review certificate report will be prepared, including an explanation of the basis for recommendation.
Task 8.3: Negotiations/Acquisitions
AR/WS will prepare acquisition documents, including, but not limited to: offer letter, appraisal summary statement and summary of the basis for just compensation, summary statement pertaining to the acquisition of real property or an interest therein, purchase agreement, deed, public acquisition brochure and goodwill information sheet (if not addressed in City brochure). If settlement with owners and other required interests is reached pursuant to the City approved appraisal or City approved administrative settlement, AR/WS will prepare a Memorandum of Settlement for transmittal to City. If an administrative settlement appears to be prudent, AR/WS will prepare a settlement discussion memorandum reviewing the issues. This memorandum will require City written approval before implementation of any settlement agreement.
AR/WS will establish with City a process of coordinating escrow closings and reviewing escrow instructions. Where there are escrow closings, preparation of escrow instructions will be completed by title company. Approval of conditions of title and escrow instructions, including but not limited to, “subject to” title exceptions, will be done by City. AR/WS will make every reasonable effort to acquire property on behalf of the City expeditiously through agreement with its owner and to avoid litigation. This may necessitate greater levels of effort in the negotiations phase and, where appropriate, should continue after eminent domain has been initiated. City will provide ongoing feedback to AR/WS as to authorization for settlements.
Task 8.4: Title Reports
AR/WS can provide up to 4 preliminary title reports through a subconsultant. The title reports will identify the current ownership and contain title exceptions, including easements and other encumbrances of record.
Task 8.0 Deliverables
Coordination and negotiations with Property Owners as Necessary Coordination with City Right of Way Staff
Up to 4 Preliminary Title Reports
TASK 9.0 – Utility Coordination
Task 9.1 - Utility Coordination
Consor will continue to coordinate with utility owners to complete determination of liability and relocation design. As needed, Consor will meet with utility owners in the field to discuss conflicts and possible relocation or protection in place. It is assumed that coordination with four (4) utility owners will be required: Turlock Irrigation District (Electric), PG&E (Gas), Frontier (Telecom), and City of Patterson (Water). One field meeting for utility coordination is included in this scope of work.
A “C” letter will be used to finalize the request for relocation and serves as a notice to the owner that they must relocate. Our team will work closely with the utilities to drive the schedule for utility relocations in coordination with the overall project schedule.
We anticipate that there will be relocations required for the underground water lines, valves and pumps in the immediate vicinity of and attached to the bridge. It is also anticipated that all relocations will be coordinated with the bridge construction, requiring inclusion in the PS&E. Consor has assumed the following:
Utility owners will provide any easement or right of way needs to Consor prior to drafting the right of way engineering plat maps and legal descriptions. If significant changes to the plat maps and legal descriptions are required for utilities after the County has provided their initial comments on the documents, this may require additional budget. Relocation of the utilities will be performed prior to the contractor mobilizing to the site. A separate mobilization for field staking for utilities is not included.
Task 9.2 - Coordination with SLDMWA/USBR
This task includes continuation of the coordination with SLDMWA and USBR from Phase I to incorporate design requirements for work near and over the canal, and to obtain the permit for construction. We have budgeted hours for this task to include inperson meetings and conference calls.
Task 9.3 – Utility Agreement, ROI, NTO
Consor will prepare an ROI and assist with developing a Utility Agreement based on the assumption that the waterline relocation is eligible for HBP funding. It is assumed that all other utilities will provide their own relocation design and liability for relocation is the responsibility of the utility owner.
TASK 10.0 – Water Line Relocation
This task includes relocation of two (2) existing 16-inch potable water lines that are mounted on the east side of the existing bridge. Our effort is based on the assumption that only one of the pipelines is currently in service and must be maintained throughout construction.
The PS&E contract documents will provide for a temporary relocation for the one potable water line that must remain in service. The temporary pipeline will cross the canal downstream of the vehicular bridge. The existing active pipeline will remain in service on the bridge until the temporary pipeline is constructed. When the temporary pipeline is completed, the existing pipelines mounted on the bridge will be isolated and shut down. The temporary pipeline will then be connected to the existing active pipeline between the isolation valves on the north and the south side of the canal. The temporary pipeline will then be disinfected, filled, and the system will be back in service with no more than two days of shutdown time.
A permanent location for the pipelines will be designed for the new bridge and will be constructed and ready for service when the bridge is completed. The new permanent location of the pipelines will be designed to hang under the new bridge and accommodate widening of the bridge in the future without a need for a future additional temporary relocation.
Task 10.1 - Prepare PS&E for Temporary Relocation of Potable Water Lines Consor will design a temporary pipeline alignment, including new valves, on each side of the bridge up to the canal, but it will be the responsibility of the contractor to design, and submit for approval, the canal crossing which will consist of a pipeline secured on a prefabricated structure, similar to a Bailey Bridge. A conceptual design and pipeline alignment will be prepared and included in the 65% plans.
The pipeline alignment will cross the canal at a location far enough downstream from the bridge to be out of the way of construction. The design of the pipelines will require current standard design methodologies with respect to structural support, seismic events, piping materials and appurtenances. The temporary potable water pipeline will be specified as ductile iron pipe with retrained mechanical joints.
Structural calculations for the temporary bridge, pipeline, supports, and landings for the bridge at the top of the levee on each side of the canal will be submitted to Consor by the contractor for review by our bridge engineers. The water pipeline design will be submitted to the water design team for review and approval, including review and approval from the client.
When the design concept of the pipeline alignment and new valves has been approved, plans, technical specifications, and an Engineer’s Opinion of Probable Construction Costs will be prepared and incorporated into the bridge design documents.
Construction drawings will be prepared using AutoCAD/AutoCAD Civil 3D and will be incorporated into the bridge design plans.
The project specifications will be prepared using MS Word and formatted to Caltrans standards. The specifications will be incorporated into the bridge design specifications.
An Opinion of Probable Construction Cost (OPCC) for the temporary relocation of the water lines will be prepared for incorporation into the overall bridge project.
Review submittals will be presented to the bridge design team at a conceptual design level (35%) for agreement on adequate clearances for bridge and roadway construction. Submittals will also take place at 65% design and 95% design completion for bridge team and City review. Comments from the 65% and 95% submittals to the City will be incorporated into the subsequent submittals. A final PS&E for temporary waterline relocation will be prepared upon receiving 95% comments from the client.
Task 10.2- Prepare PS&E for Permanent Relocation of Potable Water Lines (under bridge) Consor will design a permanent relocation of the potable water lines that will be supported under the new bridge. The pipelines’ alignment will generally follow the existing alignment and will be planned to accommodate a future widening of the bridge without the need for a temporary relocation when the bridge widening occurs. Preliminary design sketches assume that the pipelines will have room to be installed parallel to each other between bridge girders and will pass through the abutments on each side of the bridge. The pipelines will be hung low enough from the deck to accommodate the combination air/vacuum valves (CAVs) installed at the top of the pipelines on each side of the canal. Access to maintain the CAVs will be limited due to the size of the girders and staff may have only 1-1/2 to 2 feet clearance to crawl under the girder. Once under, there should be approximately 6 to 9 ft height and about 6 to 8 ft width between girders.
The design of the pipelines will incorporate current standard design methodologies with respect to structural support, seismic events, piping materials and appurtenances. The potable water pipelines will be designed and constructed utilizing ductile iron pipe with restrained mechanical joints.
When the pipeline design concept has been approved by the bridge designers and the City (35% plans), plans, technical specifications, and an OPCC will be prepared and incorporated into the bridge design documents.
Construction drawings will be prepared using AutoCAD/AutoCAD Civil 3D and will be incorporated into the bridge design plans.
The project specifications will be prepared using MS Word and formatted to Caltrans standards. The specifications will be incorporated into the bridge design specifications.
Provisions including design and construction details will be included to attach and additional potable water sleeve on the opposite side of the bridge. At a future date an additional potable waterline could be pushed through this connection and the appropriate connections and valves could be designed and constructed in the future by someone else. These details will only cover the sleeve and connection to the bridge.
An OPCC for the relocation of the water lines will be prepared for incorporation into the overall bridge project.
Review submittals will be presented to the bridge design team and the City at 65% design and 95% design completion.
Comments from the 65% and 95% submittals to the City will be incorporated into the subsequent submittals. A final set of documents will be prepared upon receipt of 95% comments from the City.
Task 10 Deliverables
Conceptual design of temporary location for one pipeline on a structural support over the canal during bridge construction.
Plan sheets, technical specifications, and OPPC at 65% and 95% submittals. (Temporary conceptual design for one pipeline, full design for two permanent potable water lines) Plan sheet, technical specifications and design of potable water sleeve. Final PS&E documents, stamped and signed, in electronic format.
TASK 11.0 – Bidding Assistance
This task was previously identified as Task 9. The individuals that were directly involved in the design will be available during the bid period to interpret the plans and specifications, prepare addenda if needed, and provide general consultation to the City to obtain bids. When the construction bids are opened, Consor will be available to provide analysis and recommendations concerning award of the contract.
Task 11.1: Bidding Assistance
Consor will provide the following bidding support services for the City:
Attendance at pre-bid, pre-construction meeting virtually Respond to Requests for Information (RFI)
Respond to Bidder Inquires
Prepare addenda, as needed
Analyze bids & provide recommendation
Cost Proposal
Project Number: P12-700
Task No.
TASKS
Principal EngineerPrincipal EngineerPrincipal EngineerProfessional EngineerProfessional EngineerEngineering DesignerSenior EngineerProfessional EngineerProfessional EngineerPrincipal EngineerEngineering DesignerCAD TechnicianStudent InternSenior EngineerPrincipal EngineerCost Estimator IIIEngineering Designer VIEngineering Designer IIEndgineering Designer VIPrincipal EngineerSenior Engineer Consor Total Hours
Consor Total Labor Dollars
Consor Labor
Consor Profit
Consor NLF Budget
Task Cost
Task Hours
HDR
ARWS
AWE
O'Dell
Subconsultant Subtotal
MLR CDD SAM JBW KDW KCB JCC TLT BCH DBM HGA PSK LJ AKM LSS BG DA KM RB MH MNP Direct Labor Labor+OH
Multiplier Fee Multiplier
Actual Labor
Multiplier
No. Initial Hourly Rate $114.40 $96.41 $86.27 $55.70 $55.70 $42.60 $71.67 $53.07 $57.33 $83.05 $37.37 $41.50 $21.00 $76.36 $83.20 $81.70 $54.47 $35.30 $54.23 $85.82 $87.42 Key Personnel Yes Yes No No No No No No No No No No No No No No No No No No No Prevailing Wage No No No No No No No No No No No No No No No No No No No No No
2.5480 12% 2.8538
0 $0 $0 $0.00 $0 $0
1 Project Management 0 $0 $0 $0.00 $0.00 $0
1.2 Project Management & Schedule 32 16 48 $5,203 $13,258 $1,590.98 $14,849.14 $0
1.3 Quality Control/Quality Assurance 4 4 8 32 48 $3,834 $9,769 $1,172.26 $10,941.09 $0 2 Topographic Survey and Right-of-Way Mapping 0 $0 $0 $0.00 $0.00 $0
2.4 Right-of-Way Plats and Legals 4 4 8 8 24 $1,622 $4,133 $495.92 $4,628.57 $17,160 $17,160
2.5 Right-of-Way Staking 0 $0 $0 $0.00 $0.00 $8,840 $8,840 3 Geotechnical Services 0 $0 $0 $0.00 $0.00 - $ 0 $0
3.3 Foundation Report 4 2 4 10 $853 $2,173 $260.79 $2,434.09 $5,000 $5,000
3.5 Preliminary Site investigation (PSI) and Aerially
Deposited Lead Study 4 4 $223 $568 $68.12 $635.82 $1,000 $1,000 6 Environmental Assessments/Constrations 0 $0 $0 $0.00 $0.00 - $ 0 $0
6.4 Environmental Assessments/Constraints 4 8 12 $831 $2,118 $254.16 $2,372.16 $1,830 $1,830 7 Plans, Specifications & Estimates (PS&E) 0 $0 $0 $0.00 $0.00 - $ 0 $0
7.2 Retention/Detention Basin Calculations and Summary
Drainage Memo 0 $0 $0 $0.00 $0.00 $14,971 $14,971
7.3 Fact Sheets for Design Exceptions
(Moved to Phase 2) 8 16 24 $1,044 $2,659 $319.07 $2,977.96 $4,518 $4,518
7.4 Drainage Design -
Retention/Detention/Stormwater Plan 4 8 16 8 36 $1,597 $4,070 $488.35 $4,557.91 $0
7.6 Independent Design Check 4 4 8 4 16 8 8 52 $2,651 $6,754 $810.44 $7,564.06 $0
7.7 Specifications 8 4 8 16 40 76 $5,651 $14,400 $1,728.00 $16,127.97 $0
7.8 Construction Quantities and Estimate 4 4 24 16 24 24 32 128 $5,801 $14,782 $1,773.80 $16,555.46 $0
7.9 90% Draft PS&E Submittal 8 4 4 24 24 16 40 40 24 16 200 $9,882 $25,179 $3,021.42 $28,199.94 $0
7.10 100% Final PS&E 8 8 8 16 24 24 24 24 16 152 $8,223 $20,953 $2,514.35 $23,467.27 $0
7.11 RE Pending File 4 8 4 8 16 12 12 64 $3,857 $9,828 $1,179.38 $11,007.52 $0 8 Right of Way Services (Phase II) 0 $0 $0 $0.00 $0.00 - $ 0 $87,990 $87,990
8.1 Appraisals Services 8 8 16 $1,361 $3,467 $416.08 $3,883.40 $0
8.2 Appraisals Review 4 8 12 $831 $2,118 $254.16 $2,372.16 $0
8.3 Negotiations/Acquisitions 8 12 8 28 $2,518 $6,415 $769.82 $7,184.97 $0 9 Utility Coordination 0 $0 $0 $0.00 $0.00 - $ 0 $0
9.1 Utility Coordination 16 4 12 24 16 16 8 96 $5,651 $14,399 $1,727.90 $16,127.05 $0
9.2 Coordination with SLDMWA/USBR 16 4 8 8 8 8 52 $4,129 $10,522 $1,262.61 $11,784.32 $0
9.3 Utility Agreement, ROI, NTO 12 4 16 8 40 $2,949 $7,513 $901.56 $8,414.60 $0 10 Water Line Relocation 0 $0 $0 $0.00 $0.00 - $ 0 $0
10.1 Design of City Waterline Temporary Relocation 4 4 16 24 4 40 40 20 8 8 168 $10,079 $25,681 $3,081.69 $28,762.48 $0
10.2 Design of City Waterline Permanent Relocation 4 8 24 64 4 60 60 40 8 16 288 $17,777 $45,295 $5,435.45 $50,730.83 $0 11 Bid Assistance 0 $0 $0 $0.00 $0.00 - $ 0 $0
11.1 Bidding Assistance 4 8 8 4 8 16 16 64 $3,849 $9,808 $1,176.98 $10,985.15 $0 0 $0 $0 $0.00 $0.00 $0
Subtotal - Hours 136 96 62 172 216 16 0 28 16 32 180 116 104 72 88 8 100 100 60 16 24 1642 $100,416.26 $255,860.63 $30,703.28 $286,563.91 0 Anticipated Salary Increases $2,006.62 $5,112.88 $613.55 $5,726.42 Other Direct Costs $0.00 0
Total Cost $15,558 $9,255 $5,349 $9,580 $12,031 $682 $0 $1,486 $917 $2,658 $6,727 $4,814 $2,184 $5,498 $7,322 $654 $5,447 $3,530 $3,254 $1,373 $2,098 $100,416 $102,423 $260,974 $31,317 $292,290 $25,489 $87,990 $1,830 $26,000 $0 $141,309 Project Name: Rogers Road over Delta Mendota Canal Amendment No. 3 PHASE II – FINAL PS&E, CONSTRUCTION SUPPORT AND
RIGHT OF WAY
FINAL Cost to Completenew.xlsm Project 1 Hrs 8/1/2023
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant
Project No.
DIRECT LABOR
Classification/Title Initials Actual
Hourly Rate Total
Principal Engineer * MLR $ 114.40 $ 15,558.40
Principal Engineer * CDD $ 96.41 $ 9,255.36
Principal Engineer SAM $ 86.27 $ 5,348.74
Professional Engineer JBW $ 55.70 $ 9,580.40
Professional Engineer KDW $ 55.70 $ 12,031.20
Engineering Designer KCB $ 42.60 $ 681.60
Senior Engineer JCC $ 71.67 $ -
Professional Engineer TLT $ 53.07 $ 1,485.96
Professional Engineer BCH $ 57.33 $ 917.28
Professional Engineer ILK $ 53.07 $ -
Principal Engineer DBM $ 83.05 $ 2,657.60
Senior CAD Designer BRM $ 57.00 $ -
Engineering Designer HGA $ 37.37 $ 6,726.60
CAD Technician PSK $ 41.50 $ 4,814.00
Student Intern LJ $ 21.00 $ 2,184.00
Senior Engineer AKM $ 76.36 $ 5,497.92
Principal Engineer LSS $ 83.20 $ 7,321.60
Cost Estimator III BG $ 81.70 $ 653.60
Engineering Designer VI DA $ 54.47 $ 5,447.00
Engineering Designer II KM $ 35.30 $ 3,530.00
Endgineering Designer VI RB $ 54.23 $ 3,253.80
Principal Engineer MH $ 85.82 $ 1,373.12
Senior Engineer MNP $ 87.42 $ 2,098.08
Engineering Designer BK $ 40.36 $ -
Engineering Designer CJC $ 43.12 $ -
LABOR COSTS
a) Subtotal Direct Labor Costs $ 100,416.26
b) Anticipated Salary Increases (see page 2 for calculation) $ 2,006.62
INDIRECT COSTS
e) Total Fringe Benefits [(c) x (d)] $ 39,944.92
g) Overhead [(c) x (f)] $ 118,605.70
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 12.00%] $ 31,316.82 Matt Hickey
96 62
172
d) Fringe Benefits (Rate: 39.00%):
f) Overhead (Rate: 115.80%):
0 180
116
Davis, Carolyn
McCauley, Scott
Wilson, Jared
0 32
Williams, Kevin
Beltran, Kevin
216
16 0
28 16
Kenny, Patrick
Maechler, Bob
Cruz, Juan
Truchement, Thomas
Harrison, Brent
Kotsyubuk, Igor
Morgan, Dace
Name
Reno, Mark
Gutierrez Angel, Hernan
Pohll, Martin
Hours
136
24 16
Exhibit 10-H1 Cost Proposal Page 1 of 3
Cost-Plus-Fixed Fee or lump sum or Firm Fixed Price contracts (Design, Engineering and Environmental Studies)
P12-700
Consor
Contract No. Contract No
Juarez, Leonardo 104
Mitchell, Andrew 72
Linda Scroggs 88
Bob Griesinger 8
David Arias 100
Katelyn McNulty 100
Ryan Ball 60
Kotsyubuk, Boris
Cajegas, Cyam
0 0
Prime Consultant Subconsultant 2nd Tier Subconsultant
Date 8/08/2023
January 2020
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit Total
Miles $ -
Day $ -
EA $ -
EA $ -
$ -
EA $ -
EA $ -
EA $ -
EA $ -
EA $ -
EA $ -
$ -
$ -
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) HDR $ 25,489.00
ARWS $ 87,990.36
AWE $ 1,830.00
O'Dell $ 26,000.00
0 $ -
m) TOTAL SUBCONSULTANTS’ COSTS $ 141,309.36
n) Total Other Direct Costs INCLUDING SUBCONSULTANTS [(l)+(m)] $ 141,309.36 TOTAL COST [(c) + (j) + (k) + (n)] $ 433,599.69
NOTES:
Miscellaneous
Per Diem/Hotel
Description of Item
Mileage Costs
Equipment Rental and Supplies
Permit Fees
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.
3. Anticipated salary increases calculation (page 2) must accompany. l) TOTAL OTHER DIRECT COSTS
Unit Cost
$ 0.625
$ -
$ -
Vendor Reproduction
Vellum
$ -
81/2 X 11 Reproduction
11 X 17 Reproduction
Mounting Boards for Presentations
Newsletters (Translation and printing)
Title Report
January 2020
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Total Hours per Cost
Proposal
Avg Hourly
Rate 5 Year Contract Duration
1642 = $61.15 Year 1 Avg Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 $61.15 + 5% = $64.21 Year 2 Avg Hourly Rate
Year 2 $64.21 + 5% = $67.42 Year 3 Avg Hourly Rate
Year 3 $67.42 + 5% = $70.79 Year 4 Avg Hourly Rate
Year 4 $70.79 + 5% = $74.33 Year 5 Avg Hourly Rate
Estimated % Completed
Each Year
Total Hours per Cost
Proposal
Total Hours
per Year
Year 1 60.00% * 1642 = 985 Estimated Hours Year 1
Year 2 40.00% * 1642 = 657 Estimated Hours Year 2
Year 3 0.00% * 1642 = 0 Estimated Hours Year 3
Year 4 0.00% * 1642 = 0 Estimated Hours Year 4
Year 5 0.00% * 1642 = 0 Estimated Hours Year 5
Total Total = 1642
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
Year 1 $61.15 * 985 = $60,249.76 Estimated Hours Year 1 Year 2 $64.21 * 657 = $42,173.13 Estimated Hours Year 2 Year 3 $67.42 * 0 = $0.00 Estimated Hours Year 3
Year 4 $70.79 * 0 = $0.00 Estimated Hours Year 4
Year 5 $74.33 * 0 = $0.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation = $102,422.88
Direct Labor Subtotal before Escalation = $100,416.26
Estimated total of Direct Labor Salary Transfer to Page 1 Increase = $2,006.62
NOTES:
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
4. Calculations for anticipated salary escalation must be provided.
Cost per
Year
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) Exhibit 10-H1 Cost Proposal Page 2 of 3
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Calculations for Anticipated Salary Increases)
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours)
3. Calculate estimated hours per year (Multiply estimate % each year by total hours)
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Direct Labor Subtotal per
Cost Proposal
$ 100,416.26
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours)
1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
January 2020
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:
Name: Title *:
Signature : Date of Certification (mm/dd/yyyy): 7/28/2023 Email: [email protected]
Address: 11017 Cobblerock Drive Suite 100 Rancho Cordova, CA 95670 List services the consultant is providing under the proposed contract:
Exhibit 10-H1 Cost Proposal Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Phone Number:
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
Utility coordination, right of way services support, additional environmental clearance PS&E design services, bid support
Regional Manager
916.368.9181
Jason Jurrens, P.E.
January 2020
Local Assistance Procedures Manual Exhibit 10-H
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant: Contract No.: Date: 6/16/2023
DIRECT LABOR
Actual Hourly Rate
$ 111.53
$ 79.15
$ 86.31
$ 70.25
$ 68.40
$ 40.37
$ 39.86
$ 45.82
$ 52.83
$ 42.06
$ 39.34
$ 43.56
$ 37.77
$ 39.16
LABOR COSTS
a) Subtotal Direct Labor Costs
b) Anticipated Salary Increases (see page 2)
$ 9,804.22
FRINGE BENEFITS
d) Fringe Benefits Rate: 71.47% $ 7,007.07
INDIRECT COSTS
f) Overhead Rate: 27.74% $ 2,719.69
h) General and Administrative Rate: 35.76% $ 3,505.99
$ 6,225.68
FEE (Profit)
q) Rate: 10.00% $ 2,303.70
TOTAL LABOR COSTS $ 25,340.66
OTHER DIRECT COSTS (ODC)
Description Unit(s) Unit Cost Total
l)
202 $ 0.625 $ 126.25
m) At Cost $ -
n) 0 $ 30.00 $ -
o) 1 $ 25.00 $ 25.00
p) 0 $ 12,400 $ -
q) 0 $ 2,500 $ -
r) 0 $ 2,500 $ -
s) 0 $ 350 $ -
$ 151.25
$ 25,491.91
NOTES:
•
•
•
•
•
LPP 15-01
Gasoline/Car Rental/Tolls
Staff Engineer
Senior Engineer
Ben Andrews
Stefan Vallecillo
Staff Environmental Scientist
David Kitzmann
Melissa McAssey
Associate Environmental Scientist
Jada Golland
Staff Geologist
Supervising Engineer
Senior Geologist
$ -
Mauricio Ornelas-Zamores $ -
Analette Ochoa
Andrew Smith 25
Senior Geotechnical Engineer
Paula Rek 6 $ 226.62
Associate Geologist Racquel Dominique Dobson $ -
Clerical/Tech Editor $ -
January 14, 2015
EXHIBIT 10-H COST PROPOSAL
Travel/Mileage
Reproductions
Overnight Delivery Service
Name
$ 9,804.22
ACTUAL COST-PLUS-FIXED-FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Total
$ -
Joyce Cheng 10 $ 684.00
Franklin Taber
HDR
Classification/Title Hours
$ -
Denny Zhu
Principal Engineer
$ 1,331.32
$ -
$ -
8 $ 690.48
40 $ 1,594.40
Elizabeth Gant 70 $ 2,753.80
60 $ 2,523.60
ODC items when incurred for the same purpose, in like circumstances, should not be included in any indirect cost pool or in overhead rate.
ODC items should be consistently billed directly to all clients, not just when client will pay for them as a direct cost.
ODC items that would be considered “tools of the trade” are not reimbursable.
ODC items should be based on actual costs and supported by historical data and other documentation.
Employees subject to prevailing wage requirements to be marked with an *. r) TOTAL OTHER DIRECT COSTS
TOTAL COST
c) TOTAL DIRECT LABOR COSTS
e) TOTAL FRINGE BENEFITS
g) Overhead
i) Gen & Admin
j) TOTAL INDIRECT COSTS
k) TOTAL FIXED PROFIT
Laboratory Testing (Soil)
Laboratory Testing (structural elements ACM/LBP)
CAC Review Sampling Plan and Report (ACM/LBP)
EDR
Local Assistance Procedures Manual Exhibit 10-H
Cost Proposal
Consultant:
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) 5 Year
Contract
Duration
=
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Year 1 + =
Year 2 + =
Year 3 + =
Year 4 + =
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Year 1 * =
Year 2 * =
Year 3 * =
Year 4 * =
Year 5 * =
Total =
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Year 1 * =
Year 2 * =
Year 3 * =
Year 4 * =
Year 5 * =
=
=
=
NOTES:
•
•
•
LPP 15-01
EXHIBIT 10-H COST PROPOSAL Page 2 of 2
ACTUAL COST-PLUS-FIXED-FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (SAMPLE CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Date:
Avg
Hourly
Rate
44.727263 Year 1 Avg
Hourly Rate
HDR
Direct Labor
Subtotal per Cost
Proposal
$9,804.22
Total Hours per
Cost Proposal
219
Avg Hourly Rate
$44.73
$46.07
$47.45
$48.87
Proposed Escalation
3%
3%
3%
3%
219 153 Estimated Hours Year 1
$46.07
$47.45
$48.87
$50.34
Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
Year 4 Avg Hourly Rate
Year 5 Avg Hourly Rate
Estimated % Completed Total Hours per Cost Total Hours per Year
0.0% 219 0 Estimated Hours Year 4
0.0% 219 0 Estimated Hours Year 5
30.0% 219 66 Estimated Hours Year 2
0.0% 219 0 Estimated Hours Year 3
Each Year Proposal
70.0%
Avg Hourly Rate Estimated hours Cost per
(calculated above) (calculated above) Year
100% Total 219
$48.87 0 $0.00 Estimated Hours Year 4
$44.73 153 $6,862.95 Estimated Hours Year 1
$46.07 66 $3,029.50 Estimated Hours Year 2
January 14, 2015
Contract No.:
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. 6/16/2023
Total Direct Labor Cost with Escalation
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary
Increase
$9,892.45
$9,804.22
$88.24
Transfer to Page 1
$50.34 0 $0.00 Estimated Hours Year 5
$47.45 0 $0.00 Estimated Hours Year 3
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Consultant Area West Environmental, Inc.
Project No. Rogers Road Bridge Replace Contract No. Date 7/19/2023
DIRECT LABOR
Classification/Title Name Range Hours Initial Hourly Rate Total Senior Scientist Dour-Smith, Aimee A. $30-$110 4 @ $ 66.54 $266.16 Analyst Laverty, Heather R. $18-$65 11 @ $ 31.00 $341.00 Analyst Brown, Elizabeth L. $18-$65 0 @ $ 25.50 $0.00
Analyst Sankbeil, Colena M. $18-$65 0 @ $ 28.00 $0.00
Analyst Church, Amanda J. $18-$65 0 @ $ 24.50 $0.00
Analyst Pertl, Bianca V. $18-$65 0 @ $ 25.00 $0.00
Analyst Zick, Zoe A. $18-$65 0 @ $ 28.00 $0.00
15 $607.16
LABOR COSTS
a) Subtotal Direct Labor Costs $607.16
b) Anticipated Salary Increases (see page 2 for calculations) $ - c) TOTAL DIRECT LABOR COSTS [(a) + (b)] $ 607.16
INDIRECT COSTS
d) Fringe Benefits Rate: 50.51% $ 306.68
g) Overhead Rate: 123.71% $ 751.12
h) General and Administrative Rate: 0.00% $ -
174.22%
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] $ 1,057.79
FIXED FEE 10.00% $ 166.50
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) mile $ 0.655 $ -
each at cost $ -
l) TOTAL OTHER DIRECT COSTS $ -
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) Subconsultant 1: $ -
m) SUBCONSULTANTS' COSTS m) SUBCONSULTANTS' COSTS $ -
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] $ - TOTAL COST [(c) + (j) + (k) +(n)] $ 1,831.45
AWE # 17-011
SCHEDULE OF OTHER DIRECT COST ITEMS
Quantity Unit Unit Cost Total
Travel: mileage costs (at current federal travel rate at time of travel) Outside Printing/Reproduction; Postage/Delivery Service (at cost) Invoices will be based on staff actual hourly pay rates at the time work is conducted, multiplied by the contracted overhead rate and fixed fee noted above. Subconsultant and Direct Costs will be billed at actual cost. The same Overhead rate will be used for all years for multi-year contracts. Overtime hours for non-exempt staff will be billed at overtime rates based on actual hourly pay rate established in California state law (i.e., 1.5 times the pay rate for hours worked over 8 hours).
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. Cost estimate assumes none of the proposed work is subject to prevailing wage
2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognizant agency or accepted by Caltrans.
3. Anticipated salary increases calculations (page 2) must accompany.
EXHIBIT 10-H1 COST PROPOSAL (Page 1 of 3)
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING, AND ENVIRONMENTAL STUDIES)
k) TOTAL FIXED FEE [(c) + (j)] x fixed fee
g) Overhead [(c) x (f)]
i) Gen & Admin [(c) x (h)]
e) Total fringe benefits [(c) x (d)]
Prime Consultant Subconsultant 2nd Tier Subconsultant
DESCRIPTION OF ITEM
X
January 2018
EXHIBIT 10-H1
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct
Labor Subtotal per
Cost Proposal
Total Hours per
Cost Proposal
Avg
Hourly
Rate
$607.16 / 15.0 = $40.48
2. Calculate hourly rate for all years (Increase the Average hourly rate for a year by proposed escalation %) Avg Hourly Rate Proposed Escalation
Year 1 $40.48 + 8.0% = $43.72
Year 2 $43.72 + 8.0% = $47.21
Year 3 $47.21 + 8.0% = $50.99
Year 4 $50.99 + 8.0% = $55.07
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Completed
Each Year
Total Hours per Cost
Proposal
Total Hours per
Year
Year 1 100% * 15.0 = 15.0
Year 2 0% * 15.0 = 0.0
Year 3 * 15.0 = 0.0
Year 4 * 15.0 = 0.0
Year 5 * 15.0 = 0.0
Total 100% Total = 15.0
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate
(calculated above)
Estimated hours
(calculated above)
Cost per
Year
Year 1 $ 40.48 * 15.0 = $607.16
Year 2 $ 43.72 * 0.0 = $0.00
Year 3 $ 47.21 * 0.0 = $0.00
Year 4 $ 50.99 * 0.0 = $0.00
Year 5 $ 55.07 * 0.0 = $0.00
Total Direct Labor Cost with Escalation = $607.16
Direct Labor Subtotal before escalation = $607.16
Estimated total of Direct Labor Salary Increase = $0.00 NOTES:
1. 2.
3. 4.
This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
Calculations for anticipated salary escalation must be provided.
Estimated Hours Year 3
Estimated Hours Year 4
Estimated Hours Year 5
Transfer to Page 1
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e.
Estimated Hours Year 2
Year 1 Avg
Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
Year 4 Avg Hourly Rate
Year 5 Avg Hourly Rate
Estimated Hours Year 1
Estimated Hours Year 2
Estimated Hours Year 3
Estimated Hours Year 4
Estimated Hours Year 5
Estimated Hours Year 1
5 Year
Contract
Duration
EXHIBIT 10-H1 COST PROPOSAL (Page 2 of 3)
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
January 2018
Certification of Direct Costs
1 Generally Accepted Accounting Principles (GAAP)
2 Terms and conditions of the contract
3 Title 23 United States Code Section 112 - Letting of Contracts 4 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 5 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Services
6 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:
Name: Title*:
Signature:
Email:
Address:
List services the consultant is providing under this proposed contract:
Environmental consulting
6248 Main Avenue, Suite #C, Orangevale, CA 95662
January 2018
*An individual executive or financial officer of the consultant’s or subconsultants organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract. [email protected] Phone Number: (916) 987-3362
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
EXHIBIT 10-H1 COST PROPOSAL (Page 3 of 3)
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Becky Rozumowicz-Kodsuntie President
Date of Certification (mm/dd/yyyy): 7/19/2023