City of Patterson Page 1 Updated 9/29/2023 12:59 PM
Agenda
City of Patterson
City Council Regular Meeting
October 3, 2023
7:00 PM
Council Chambers
1 Plaza
Patterson, CA 95363
PUBLIC MEETING GUIDELINES
City of Patterson City Council meetings are conducted in person at City Hall Council Chambers.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (209) 895-8012. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] The City Council agenda and supporting public documents are available for viewing in City Hall, Administration Department, 1 Plaza, 2nd Floor, Patterson, California, during normal business hours. The City Council agenda and City of Patterson Page 2 Updated 9/29/2023 12:59 PM
supporting public documents are also available online on the City web site www.ci.patterson.ca.us listed under Popular Links “City Council Agendas” or please call or email the City Clerk at (209) 895-8012 or [email protected] If you wish to be notified of future City Council Meetings, please visit our web site www.ci.patterson.ca.us go to Popular Links “City Council Agendas” and Subscribe to “RSS” ═══════════════════════════════════════════════════════════════
1. Call to Order
2. Pledge of Allegiance
3. Statements of Conflict
4. Proclamation
4.1. Proclamation - National Bully Prevention Awareness Month (October 2023) - (Mayor Clauzel)
4.2. Proclamation - Code Enforcement Officer Appreciation Week (2nd Week of October) - (Mayor Clauzel)
4.3. Proclamation - National Hispanic Heritage Month (September 15, 2023 through October 15, 2023) - (Mayor Clauzel)
4.4. Proclamation - Fire Chief Gregory - (Mayor Clauzel)
5. Items from the Public
Any member of the audience desiring to address the Council regarding a matter on the agenda, please raise your hand or step to the podium at the time the item is announced by the Mayor. The public wishing to address the Council on items that do not appear on the agenda may do so; however, Council will take no action other than referring the item to staff for study and analysis and may place the item on a future agenda (Resolution 92-25) In order that all interested parties have an opportunity to speak, any person addressing the Council will be limited to a maximum of five (5) minutes unless the Mayor grants a longer period of time (Resolution 92-25)
Please State Your Name and City for the Record.
6. Consent Calendar
All items are approved by a single action. Any item may be removed from the Consent Calendar for separate discussion upon request from a member of the Public, Staff and/or Councilmember.
6.1. Motion to Waive Readings - All Readings of Ordinances and Resolutions, Except by Title are hereby waived.
6.2. Approve Minutes of Special Meeting/Closed Session - September 19, 2023 (6:00 PM)
6.3. Approve Minutes of Regular Meeting - September 19, 2023 (7:00 PM) City of Patterson Page 3 Updated 9/29/2023 12:59 PM
6.4. Approve Second Reading and Adoption of Ordinance No. 870, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson, Confirming the Termination of the Development Agreement By and Between the City of Patterson and Central Valley-Sierra Associates and Authorizing the Recording of a Notice of Termination.
6.5. Approve street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023 and request for City funding.
6.6. Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan (SSMP) 2023 and Spill Emergency Response Plan (ERP) 2023.
6.7. Approve Resolution No. 2023-46 Accepting the Dutch Bros Project as Complete; Authorizing the City Clerk to File the Notice of Completion.
6.8. Approve Resolution No. 2023-47 Accepting the Grocery Outlet Project as Complete; Authorizing the City Clerk to File the Notice of Completion.
6.9. Approve of Surplus City Vehicle FY 2023/2024.
6.10. Approve Resolution No. 2023-48 Approving the Lease Agreement with PNC Bank for the Purchase of Fire Trucks.
7. Presentation
7.1. Solid Waste Program Presentation (Public Works Director Mike Willett)
8. City Council Reports
A. Councilmember Alves
. Stanislaus Homeless Alliance (Councilmember Roque alternate) . Stanislaus County Hazardous Waste Advisory Committee (Councilmember Farinha alternate)
B. Councilmember Romero
. Westside Health Care Task Force (Councilmember Alves alternate) C. Councilmember Farinha
. San Joaquin Valley Air Pollution Control District (Councilmember Romero alternate)
D. Mayor Pro Tem Roque
. (EDAC) Stanislaus County Economic Development Action Committee (Mayor Clauzel alternate)
City of Patterson Page 4 Updated 9/29/2023 12:59 PM
. Workforce Development Board (Mayor Clauzel alternate) E. Mayor Clauzel
. Stanislaus County Mayor's Meeting
. StanCOG (Mayor Pro Tem Roque alternate)
. League of California Cities (Councilmember Farinha 1st alternate, Councilmember Alves 2nd alternate)
9. Other Matters
10. Adjournment
DECLARATION OF POSTING
I, Aracely Alegre, City Clerk of the City of Patterson, California do hereby declare that the foregoing notice was posted on the Bulletin Board at City Hall, 1 Plaza, Patterson, California on Sept. 29, 2023.
The Agenda is also posted for public view on the Bulletin Boards of the Hammon Senior Center, 1033 W. Las Palmas, Patterson, the Patterson Branch Library, 46 N. Salado Avenue, Patterson, and the City of Patterson City Web Site www.ci.patterson.ca.us Aracely Alegre, City Clerk
City of Patterson
Direct No. (209) 895-8012
Email [email protected]
City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Aracely Alegre, City Clerk
MEETING DATE: October 3, 2023
ITEM NO: 4.1
SUBJECT: Proclamation - National Bully Prevention Awareness Month (October 2023)
This item is informational. No action needed.
4.1 Packet Pg. 5
NATIONAL BULLYING PREVENTION
AWARENESS MONTH
“October 2023”
PROCLAMATION
WHEREAS, bullying, harassment and hate crimes have increased in cities and communities across America; and
WHEREAS, the County of Stanislaus and City of Patterson welcomes and values diverse racial, ethnic, religious, and national backgrounds, and further recognizes that our diversity is critical to the economic, cultural, and social well-being of our community; and WHEREAS, history has tragically taught us what happens when people stand silently by and allow acts of intolerance, hatred, and violence to occur; and WHEREAS, people often feel isolated, without hope, and helpless to do anything individually to end hate violence; and
WHEREAS, people in communities across our nation have stood up and successfully opposed racist, anti-immigrant, anti-LGBTQA+ (Lesbian/Gay/Bisexual/Transgender, Queer, Asexual) and anti-Semitic bigotry and hate acts committed against their neighbors.
NOW, THEREFORE BE IT RESOLVED that the City of Patterson and its elected representatives stand up against bigotry and hate-based violence of all kinds within our organization and throughout the community and declares that no one shall be discriminated against because of race, faith, ethnicity, national origin, legal status, gender, age, disability, sexual orientation or any other real or perceived difference; and that we also resolve to stand together with all people of good faith across the nation in an effort to push back the rising tide of bullying, harassment, racism and hate crimes to proclaim “Not in Our City, Not in Our County, Not in Our Community.” NOW, THEREFORE BE IT FURTHER RESOLVED that I, Michael Clauzel, by virtue of authority vested in me as Mayor of the City of Patterson and on behalf of the City Council, do hereby officially proclaim “October 2023” as “National Bullying Prevention Awareness Month” in the City of Patterson. I encourage citizens, government agencies, private businesses, nonprofit organizations, and all other interested groups to join in activities that will increase awareness of what Americans can do to prevent bullying.
IN WITNESS, HEREOF, I have hereunto set my hand and caused the official seal of the City of Patterson to be affixed this 3
rd
day of October 2023.
____________________________
Michael Clauzel
Mayor
4.1.a
Packet Pg. 6
Attachment: National Bullying Prevention Awareness Month Oct. 2023 (Proclamation - National Bully Prevention Awareness Month (October City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Aracely Alegre, City Clerk
MEETING DATE: October 3, 2023
ITEM NO: 4.2
SUBJECT: Proclamation - Code Enforcement Officer Appreciation Week (2nd Week of October)
This item is informational. No action needed.
4.2 Packet Pg. 7
Proclamation
Code Enforcement Officer Appreciation Week
2 nd Week of October
WHEREAS, the State of California has proclaimed the 2nd week of October as Code Enforcement Officer Appreciation Week, and
WHEREAS, Code Enforcement Officers provide for the safety, health, and welfare of the City of Patterson citizens, through the enforcement of local, state, and federal laws and ordinances dealing with various issues of building, zoning, housing, animal control, environmental, health, and life safety; and WHEREAS, Code Enforcement Officers have challenging and demanding roles and often do not receive recognition for the job they do in improving quality of life for residents and businesses of local communities; and
WHEREAS, the role of many Code Enforcement Officers has expanded in recent years with jurisdictions increasingly relying on the expertise and training of Code Enforcement Officers in their communities; and WHEREAS, Code Enforcement Officers are dedicated, highly qualified, and highly trained professionals who share the goals of preventing neighborhood deterioration, enhancing communities, ensuring safety, and preserving property values through knowledge, training, and application of housing, zoning, and nuisance laws; and
WHEREAS, Code Enforcement Officers often have a highly visible role in the City of Patterson and regularly interact with the public and variety of federal, state, county, and local officials in their capacity as a Code Enforcement Officers; and
WHEREAS, The City of Patterson wants to recognize and honor the Code Enforcement Officers that serve our community and acknowledge their role in leading the way to improve quality of life within our community.
NOW, THEREFORE, BE IT RESOLVED That the City Council calls upon City of Patterson residents to join in recognizing and expressing their appreciation for the dedication and service by the individuals who serve as our Code Enforcement Officers.
NOW, THEREFORE, BE IT FURTHER RESOLVED that I, Michael Clauzel, as Mayor of the City of Patterson, do hereby officially proclaim the second week of October be known as Code Enforcement Officer Appreciation Week in the City of Patterson.
IN WITNESS, HEREOF, I have hereunto set my hand and caused the official seal of the City of Patterson to be affixed this 3rd day of October 2023.
____________________________
Michael Clauzel
Mayor
4.2.a
Packet Pg. 8
Attachment: Proclamation - Code Enforcement Officer Appreciation Week (Proclamation - Code Enforcement Officer Appreciation Week) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Aracely Alegre, City Clerk
MEETING DATE: October 3, 2023
ITEM NO: 4.3
SUBJECT: Proclamation - National Hispanic Heritage Month (September 15, 2023 through October 15, 2023)
This item is informational. No action needed.
4.3 Packet Pg. 9
Proclamation
National Hispanic Heritage Month
September 15, 2023 – October 15, 2023
WHEREAS, the Hispanic population is the largest ethnic group in the United States contributing greatly to the economy and shaping the future of our nation; and WHEREAS, Hispanic Heritage Month is an important opportunity for the community to celebrate Hispanic traditions and culture; and
WHEREAS, Hispanic residents have had a profound and positive impact in our community thru their hard work ethics and strong commitment to family values; and WHEREAS, many Hispanics serve as government employees/public servants, civil rights leaders and community organizers, politicians, soldiers, educators, journalists, first responders, pioneers in art and science, healthcare professionals, athletes, inventors, entertainers, and so much more; and
WHEREAS, the Hispanic people continue to enrich and strengthen our community and our Nation’s success by contributing to its diversity; and
WHEREAS, Hispanic Heritage Month is a month-long celebration that highlights the traditions of many countries who trace their roots to Spain, Mexico and the Spanish-speaking nations of Central America, South America and the Caribbean.
NOW, THEREFORE BE IT THEREFORE RESOLVED that the City Council of the City of Patterson does hereby affirm on this 3
rd day of October 2023, its recognition of Hispanic
individuals who have contributed to the success of our town and we are proud to declare September 15, 2023 through October 15, 2023 as Hispanic Heritage Month in the City of Patterson.
NOW, THEREFORE BE IT FURTHER RESOLVED that I Michael Clauzel, by the virtue of the authority vested in me as the Mayor of the City of Patterson, do hereby officially proclaim September 15, 2023 through October 15, 2023 to be known as:
“NATIONAL HISPANIC HERITAGE MONTH”
IN WITNESS, HEREOF, I have hereunto set my hand and caused the official seal of the City of Patterson to be affixed this 3
rd
day of October 2023.
____________________________
Michael Clauzel
Mayor
4.3.a
Packet Pg. 10
Attachment: Proclamation - National Hispanic Heritage Month (September 15, 2023 through October 15, 2023) (Proclamation - National Hispanic City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Michael Clauzel,
MEETING DATE: October 3, 2023
ITEM NO: 4.4
SUBJECT: Proclamation - Fire Chief Gregory - (Mayor Clauzel) This item is informational. No action needed.
4.4 Packet Pg. 11
Proclamation
A Proclamation of the City Council
of the City of Patterson
Honoring Chief Jeff Gregory
on his Retirement and his Dedicated
20 Years of Service to the City of Patterson
WHEREAS, we would like to honor and express our appreciation to Chief Jeff Gregory for his distinguished career with the City of Patterson as its Fire Chief; and WHEREAS, Chief Gregory provided valuable service as a volunteer for the Patterson Fire Department in various capacities from 1986 to 2003; and WHEREAS, Chief Gregory was appointed to the position of Division Chief with the City of Patterson on May 1, 2003 and was later appointed to the position of Fire Chief on October 16, 2016; and WHEREAS, Chief Gregory also served as Fire Chief to the West Stanislaus County Fire Protection District to ensure fire protection and suppression beyond the City limits; and WHEREAS, Chief Gregory also was instrumental in assisting with the completion of the City’s Public Safety Master Plan to ensure smart growth of our Public Safety systems as our City expands; and WHEREAS, Chief Gregory has devoted his efforts to the best interests and betterment of the community’s health, welfare, and safety; and
WHEREAS, Chief Gregory managed the procurement of a new fire truck, replacing it’s 25-year old year-old truck; as well as attained grant funding to purchase a new rescue boat for use in swift waters, and environmentally friendly electric vehicles; and
WHEREAS, Chief Gregory will retire on October 13, 2023 after 20 years of dedicated service to the City of Patterson.
NOW, THEREFORE BE IT RESOLVED that the City of Patterson does hereby bestow upon Chief Jeff Gregory
this commendation for his contributions and loyalty to the staff and community of the City of Patterson.
NOW, THEREFORE, BE IT RESOLVED that I, Micheal Clauzel, Mayor for the City of Patterson, do hereby honor Jeff Gregory on his retirement and wish him much happiness as he begins this exciting new chapter in his life.
____________________________
Michael Clauzel, Mayor
4.4.a
Packet Pg. 12
Attachment: PROCLAMATION - CHIEF JEFF GREGORY - 2023 (Proclamation - Fire Chief Gregory - (Mayor Clauzel)) City of Patterson Page 1 Updated 9/26/2023 3:25 PM
City Of Patterson
Special Meeting/Closed Session Minutes
September 19, 2023
City Manager
Ken Irwin
City Attorney
Nubia Goldstein
Deputy City Attorney
Douglas White www.ci.patterson.ca.us
Mayor
Michael Clauzel
City Council
Shivaugn Alves, District A
Jessica Romero, District B
Dominic Farinha, District C
Carlos Roque, District D
City Clerk
Aracely Alegre
1. Call to Order
Attendee Name Title Status Arrived
Michael Clauzel Mayor Present
Shivaugn Alves District A Excused
Jessica Romero District B Present
Dominic Farinha District C Present
Carlos Roque District D Present
The special hybrid (Closed Session) meeting of the City Council of the City of Patterson was called to order in the City of Patterson, City Council Chambers, 1 Plaza, Patterson at 6:00 p.m. by Mayor Clauzel.
City Staff Present:
1. City Manager Irwin
2. City Attorney Goldstein
The City Council will adjourn to Closed Session to address the following:
a. Conference with Legal Counsel - Anticipated litigation pursuant to Government Code Section 54956.9(d)(2): 1 case
2. Statements of Conflict
None.
3. Items from the Public
None.
6.2 Packet Pg. 13
Minutes Acceptance: Minutes of Sep 19, 2023 6:00 PM (Consent Calendar) City of Patterson Page 2 Updated 9/26/2023 3:25 PM
4. Adjourn to Closed Session
At 6:01 p.m. there being no items from the public, the Patterson City Council adjourned to Closed Session.
5. Report from Closed Session (if any)
At 6:59 p.m. Mayor Clauzel announced that regarding Item a on the agenda, the City Council provided directions to staff.
6. Adjournment
There being no further business, the special (Closed Session) meeting of the City Council of the City of Patterson of September 19, 2023 was adjourned at 6:59 p.m.
Approved by the Patterson City Council on October 3, 2023.
6.2 Packet Pg. 14
Minutes Acceptance: Minutes of Sep 19, 2023 6:00 PM (Consent Calendar) City of Patterson Page 1 Updated 9/26/2023 4:35 PM
City Of Patterson
Regular Meeting Minutes
September 19, 2023
City Manager
Ken Irwin
City Attorney
Nubia Goldstein
Deputy City Attorney
Douglas White www.ci.patterson.ca.us
Mayor
Michael Clauzel
City Council
Shivaugn Alves, District A
Jessica Romero, District B
Dominic Farinha, District C
Carlos Roque, District D
City Clerk
Aracely Alegre
1. Call to Order
Attendee Name Title Status Arrived
Michael Clauzel Mayor Present
Shivaugn Alves District A Excused
Jessica Romero District B Present
Dominic Farinha District C Present
Carlos Roque District D Present
The regular meeting of the City Council of the City of Patterson of September 19, 2023 was called to order in the City of Patterson at 7:02 p.m. by Mayor Clauzel.
City Staff Present:
1. City Manger Irwin
2. City Attorney Goldstein
3. IT Manager Ford
4. Public Works Director Willett
5. Fire Chief Gregory
6. Police Sargent Barringer
7. Finance Director Riedeman (Remote)
8. Police Chief Clayton
9. City Planner Andrews
10. City Engineer Ulloa
11. Human Resources Director Guillory-Jones
12. Community Development Director Stice (remote)
13. City Clerk Alegre
2. Pledge of Allegiance
6.3 Packet Pg. 15
Minutes Acceptance: Minutes of Sep 19, 2023 7:00 PM (Consent Calendar) City of Patterson Page 2 Updated 9/26/2023 4:35 PM
3. Statements of Conflict
None.
4. Items from the Public
Kandace Weyhrauch, Chamber of Commerce - addressed City Council in appreciation for the Childhood Cancer Awareness Month Proclamation. Ms. Weyhrauch also provided an update on upcoming Chamber of Commerce events.
Russel Fowler, Field Representative with the Office of Supervisor Condit - addressed City Council to thank City Staff for their help making the Healthcare Summit event possible. Mr. Fowler also provided an update on the Sutter Health and Del Puerto healthcare pilot program.
Tomas Funez, Patterson Resident - addressed homelessness situation in town and asked for the Sheriff's Department's helped to get rid of the camps by offering parking of vehicles for the homeless that are safe for the community.
5. Consent Calendar
Councilmember Farinha motioned to approve Consent Calendar Items 5.1 through 5.9. The motion was seconded by Mayor Pro Tem Roque and unanimously approved by a 4-0 roll call vote.
RESULT: ADOPTED
MOVER: Farinha
SECONDER: Roque
AYES: Clauzel, Romero, Farinha, Roque
EXCUSED: Alves
5.1. Motion to Waive Readings - All Readings of Ordinances and Resolutions, Except by Title are hereby waived.
5.2. Approve Minutes of Special Meeting/Closed Session - August 15, 2023 (6:00 PM)
5.3. Approve Minutes of Regular Meeting - August 15, 2023 (7:00 PM)
5.4. Approve Minutes of Special Meeting (Workshop) - August 29, 2023 (7:00 PM)
5.5. Approve Minutes of Regular Meeting - September 5, 2023 (7:00 PM)
5.6. Approve City Commission Reports for the Months of June, July and August 2023 (Parks, Recreation & Beautification Commission).
5.7. Approve City Department Reports for the Months of June - August 2023 (Community Development Department, Public Works and Recreation & Community Services).
5.8. Approve Street Closure for Patterson High School Homecoming Parade, Downtown on Friday, October 6, 2023.
5.9. Approve the Replacement & Surplus of 2007 Diesel Freight Liner Truck & Chipper Box (Vehicle #4) with new CARB compliant truck & Authorize a Budget Adjustment in the Amount of $101,545.45.
6.3 Packet Pg. 16
Minutes Acceptance: Minutes of Sep 19, 2023 7:00 PM (Consent Calendar) City of Patterson Page 3 Updated 9/26/2023 4:35 PM
6. Public Hearing
6.1. City Attorney - (Public Hearing Continued from August 15, 2023 Regular Council Meeting) Consideration of Appeal No. 23-01, By Central Valley-Sierra Associates Regarding (1) Resolution No. 2023-07 of the Patterson Planning Commission Revoking Conditional Use Permit No. 17-21 For Failure to Comply with Conditions of Approval; and (2) Resolution No. 2023-06 of the Patterson Planning Commission Recommending that the Patterson City Council Adopt an Ordinance Confirming the Termination of the Development Agreement By and Between the City of Patterson and Central Valley-Sierra Associates and Authorizing the Recording of a Notice of Termination.
City Attorney Goldstein reviewed her report.
At 7:43 p.m Mayor Clauzel open the Public Hearing for items 6.1 and 6.2.
Elliot Lewis, member of the public - addressed City Council in opposition of items 6.1 and 6.2
Mark Ponticelli, member of the public - addressed City Council in support of items 6.1 and 6.2
Sadie Schut, member of the public - addressed City Council in opposition of items
6.1 and 6.2
Kandace Weyhrauch, member of the public - addressed City Council in support of items 6.1 and 6.2
Sasha Brodsky, member of the public - addressed City Council in opposition of item 6.1 and 6.2
Anthony Almas, member of the public - addressed City Council in opposition of item 6.1 and 6.2
Cindy, member of the public - addressed City Council in support of items 6.1 and
6.2 Jack Logan Kilmore, member of the public - addressed City Council in support of items 6.1 and 6.2
Isa Mills, member of the public - addressed City Council in opposition of items
6.1 and 6.2
David Sexton, member of the public - addressed City Council in opposition of items 6.1 and 6.2
Mr. Fix It, member of the public - addressed City Council in opposition of items
6.1 and 6.2
6.3 Packet Pg. 17
Minutes Acceptance: Minutes of Sep 19, 2023 7:00 PM (Consent Calendar) City of Patterson Page 4 Updated 9/26/2023 4:35 PM
At 8:12 p.m. there being no further comments, Mayor Clauzel closed Items 6.1 and 6.2 to public comments.
Mayor Pro Tem Roque motioned to approve Item 6.1. The motion was seconded by Councilmember Farinha and unanimously approved by a 4-0 roll call vote.
RESULT: APPROVED
MOVER: Roque
SECONDER: Farinha
AYES: Clauzel, Romero, Farinha, Roque
EXCUSED: Alves
6.2. City Attorney - (Public Hearing Continued from August 15, 2023 Regular Council Meeting) Approve First Reading and Introduction of Ordinance No. 870, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson, Confirming the Termination of the Development Agreement By and Between the City of Patterson and Central Valley-Sierra Associates and Authorizing the Recording of a Notice of Termination.
City Attorney Goldstein reviewed her report.
At 7:43 p.m Mayor Clauzel open the Public Hearing for items 6.1 and
6.2.(comments for both items can be found under Item 6.1) Mayor Pro Tem Roque motioned to approve first reading and introduction of Ordinance No. 870, Reading by Title Only, Waiving Further Reading. The motion was seconded by Councilmember Farinha and unanimously approved by a 4-0 roll call vote.
RESULT: APPROVED
MOVER: Roque
SECONDER: Farinha
AYES: Clauzel, Romero, Farinha, Roque
EXCUSED: Alves
7. City Council Reports
A. Councilmember Alves
. Stanislaus Homeless Alliance (Councilmember Roque alternate) . Stanislaus County Hazardous Waste Advisory Committee (Councilmember Farinha alternate)
B. Councilmember Romero
Nothing to report.
. Westside Health Care Task Force (Councilmember Alves alternate)
6.3 Packet Pg. 18
Minutes Acceptance: Minutes of Sep 19, 2023 7:00 PM (Consent Calendar) City of Patterson Page 5 Updated 9/26/2023 4:35 PM
C. Councilmember Farinha
Nothing to report.
. San Joaquin Valley Air Pollution Control District (Councilmember Romero alternate)
D. Mayor Pro Tem Roque
Nothing to report.
. (EDAC) Stanislaus County Economic Development Action Committee (Mayor Clauzel alternate)
. Workforce Development Board (Mayor Clauzel alternate) E. Mayor Clauzel
. Stanislaus County Mayor's Meeting
Next meeting is scheduled for September 27, 2023 in Waterford. . StanCOG (Mayor Pro Tem Roque alternate)
Mayor Pro Tem Roque provided an update on projects.
. League of California Cities (Councilmember Farinha 1st alternate, Councilmember Alves 2nd alternate)
8. Other Matters
Mayor Clauzel reminded the public to "Go Gold" in September for Childhood Cancer Awareness Month.
9. Adjournment
There being no further business, the regular meeting of the City Council of the Cit of Patterson of September 19, 2023 was adjourned at 8:16 p.m.
Approved by the Patterson City Council on October 3, 2023.
6.3 Packet Pg. 19
Minutes Acceptance: Minutes of Sep 19, 2023 7:00 PM (Consent Calendar) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Nubia Goldstein, City Attorney
MEETING DATE: October 3, 2023
ITEM NO: 6.4
SUBJECT: Approve Second Reading and Adoption of Ordinance No. 870, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson, Confirming the Termination of the Development Agreement By and Between the City of Patterson and Central ValleySierra Associates and Authorizing the Recording of a Notice of Termination.
RECOMMENDATION
Motion to Approve Second Reading and Adoption of Ordinance No. 870, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson, Confirming the Termination of the Development Agreement By and Between the City of Patterson and Central Valley-Sierra Associates and Authorizing the Recording of a Notice of Termination.
BACKGROUND
Motion to approve Second Reading of Ordinance No. 870, Reading by title only, waiving further reading.
Motion to Adopt Ordinance No. 870, Reading by title only, waiving further reading.
ANALYSIS
On September 19, 2023 the City Council approved the first reading and Introduction of Ordinance No. 870 in regards to Confirming the Termination of the Development Agreement By and Between the City of Patterson and Central Valley-Sierra Associates and Authorizing the Recording of a Notice of Termination. with no changes requested. Staff is now requesting for the
6.4 Packet Pg. 20
City Council to approved the second reading and adoption of Ordinance No. 870 as presented and hereto attached.
6.4 Packet Pg. 21
ORDINANCE NO. 870
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PATTERSON
CONFIRMING THE TERMINATION OF THE DEVELOPMENT AGREEMENT BY
AND BETWEEN THE CITY OF PATTERSON AND CENTRAL VALLEY-SIERRA
ASSOCIATES AND AUTHORIZING THE RECORDING OF A NOTICE OF
TERMINATION
WHEREAS, on December 5, 2017 the City adopted Ordinance No. 812 approving a Development Agreement (the “Agreement”) between the City of Patterson (the “City”) and Central Valley-Sierra Associates (the “Operator”) for the operation of a cannabis dispensary business (the “Project”) located at 100 West Las Palmas Avenue, Suite H, Patterson CA 95363, Assessor’s Parcel Number 131-003-012 (the “Site”); and
WHEREAS, Section 4.2 of the Agreement requires Operator to pay to the City certain amounts to offset the impacts to City infrastructure, services, and neighborhoods, commensurate with the private benefits conferred on Operator (the “Public Benefit Amount”), pursuant to the terms stated in Section 4.2 of the Development Agreement; and WHEREAS, Section 4.3 of the Agreement requires that any failure by Operator to make any Public Benefit Amount payments to the City as they become due and payable in accordance with the terms of the Agreement “may constitute full and sufficient grounds for the revocation” of the Conditional Use Permit (“CUP”) associated with the Project; and WHEREAS, the Operator failed to make the required Public Benefit Amount payments (the “Delinquent Public Benefit Amount”) by the agreed-upon terms, resulting in a default of the Agreement, pursuant to Section 4.3 and 8.1(a); and
WHEREAS, on June 17, 2022, following unsuccessful discussions to resolve the default and bring the Project current, City gave written notice to Operator specifying the nature of the default and the manner in which the default may be cured, included an offer to settle the Delinquent Public Benefit Amount and cure Operator’s default, and provided 10 days’ notice that if the default was not cured during that period, the City would commence proceedings to revoke the CUP and terminate the Development Agreement with Operator; and
WHEREAS, Operator failed to cure any of the material defaults of the Agreement within the required timeframe, and City and Operator did not reach an agreement to resolve the Delinquent Public Benefit Amount, cure the default, or extend the term of the Development Agreement; and
WHEREAS, since approximately January 2023, Operator has engaged a new company, Catalyst Cannabis Company (“Catalyst”) to assist with operation and management of the Project, and City and Catalyst also did not reach an agreement to resolve the Delinquent Public Benefit Amount, cure the default, or extend the term of the Agreement; and
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Attachment: Ordinance No. 870 (CVSA) Terminating Development Agreement (Approve Second Reading and Introduction of Ordinance No. 870)
WHEREAS, the Agreement, by its own terms, expired on or about July 4, 2022, pursuant to Section 9.1, and has not been renewed, updated, extended, reactivated, or made current, and remains expired; and
WHEREAS, pursuant to Section 9.3 of the Agreement, the termination of the Agreement eliminated any further obligation of City to comply with the Agreement or any part of it; and WHEREAS, on March 29, 2023, City sent a notice to Operator of its intent to initiate proceedings to confirm the expiration of the Agreement and revoke the CUP associated with the Project; and
WHEREAS, on July 13, 2023, following a public hearing, the City of Patterson Planning Commission (“Planning Commission”) adopted Resolution No. 2023-07, revoking CUP No. 17- 21 for failure to comply with Conditions of Approval, and found that the Agreement had terminated on July 4, 2022, and that CVSA was in default of the Agreement at the time of its termination and had failed to cure the default; and
WHEREAS, also on July 13, 2023, following a public hearing, the Planning Commission passed Resolution No. 2023-06 recommending that the City Council adopt an Ordinance to confirm the termination of the Agreement on the ground that the cannabis dispensary can no longer legally operate without a valid CUP; and
WHEREAS, Patterson Municipal Code section 6.56.030 requires any cannabis business allowed in the City to obtain a development agreement and a conditional use permit; and WHEREAS, the City Council of the City of Patterson, based on its independent review and analysis of staff’s recommendations, oral and written testimony, and the record as a whole, finds, after due study, deliberation, and public hearing, and based on its independent judgment, that Operator has not demonstrated good faith compliance with the terms of the Development Agreement, and the Term of the Development Agreement, as defined in Section 1.7, expired in 2022, has not been extended, reinstated, or reactivated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PATTERSON DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council of the City of Patterson (the “City Council”) hereby affirms that the Development Agreement by and Between the City of Patterson and Central Valley-Sierra Associates, recorded in the Office of the Stanislaus County Recorder as Document No. 2018- 0017054-00, terminated on July 4, 2022, upon expiration of the Term, in accordance with Sections
1.7 and 9.1 of the Development Agreement.
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Attachment: Ordinance No. 870 (CVSA) Terminating Development Agreement (Approve Second Reading and Introduction of Ordinance No. 870)
SECTION 2. The City Council instructs the City Attorney to record a written notice of termination (“Notice of Termination”) in substantial conformance with the Notice of Termination attached as Exhibit F to the Development Agreement, upon adoption of this Ordinance.
SECTION 2. Notice of the public hearing on the confirmation of termination of the Development Agreement was published in a newspaper of general circulation, printed and published in the City; and notices of the public hearing on the termination of the Development Agreement were mailed to all interested parties and property owners within three hundred (300) feet of the property, according to the most recent assessor’s roll.
SECTION 3. If any section, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions thereof.
SECTION 4. This Ordinance shall become effective thirty (30) days from and after its final passage and adoption, provided it is published in a newspaper of general circulation at least fifteen (15) days prior to its effective date or a summary of the Ordinance is published in a newspaper of general circulation at least five (5) days prior to adoption and again at least fifteen (15) days prior to its effective date.
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Patterson, held on the 19
th day of September 2023, by __________________, who moved its introduction, which motion was duly seconded by ___________________. Said Ordinance was given a second reading at a regular meeting of the City Council held on the ___, day of __________, 2023, and after such reading, _________________ moved its adoption, seconded by , and said Ordinance was thereupon adopted by the following roll call vote:
AYES:
NOES:
EXCUSED:
APPROVED:
___________________________
Michael Clauzel
Mayor of the City of Patterson
ATTEST:
____________________________
Aracely Alegre
City Clerk of the City of Patterson
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Attachment: Ordinance No. 870 (CVSA) Terminating Development Agreement (Approve Second Reading and Introduction of Ordinance No. 870) {CW129879.5}
EXHIBIT A
Notice of Termination
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
City of Patterson
1 Plaza
Patterson, CA 95363
Attention: City Clerk
SPACE ABOVE THIS LINE FOR RECORDER’S USE
Recording Fee Exempt per Government Code §
6103
NOTICE OF TERMINATION AND RELEASE OF DEVELOPMENT AGREEMENT DATE: _________________, 20___
PARTIES: CITY OF PATTERSON, a California municipal corporation 1 Plaza
Patterson, California 95363
CENTRAL VALLEY-SIERRA ASSOCIATES, a California nonprofit mutual benefit corporation
235 North San Joaquin Street
Stockton, CA 95202
THIS NOTICE OF TERMINATION AND RELEASE (the “Release”) is being executed by the City of Patterson, a California municipal corporation (“City”), with reference to the following.
A. By Instrument No. 2018-001-0017054-00, which was recorded in the Official Records of Stanislaus County, California, on March 12, 2018, City recorded a development agreement between City and Central Valley-Sierra Associates, dated December 5, 2017 (the “Development Agreement”), relating to the development and operation of a cannabis dispensary.
B. Pursuant to Sections 1.7 and 9.1 of the Development Agreement, the term of the Development Agreement expired on July 4, 2022.
C. Pursuant to Section 9.1 of the Development Agreement, once terminated, the Development Agreement has no further force or effect, unless otherwise set forth in the Development Agreement.
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Attachment: (CVSA) Notice of Termination of DA (Approve Second Reading and Introduction of Ordinance No. 870) {CW129879.5}
NOW, THEREFORE, City hereby terminates, cancels, and otherwise releases Developer and Developer’s heirs, executives, administrators, successors, and assigns from their obligations in the Development Agreement on this ____ (day) of _____ (month), 2023, and relinquishes any right it may hereafter have to enforce any of the terms and provisions set forth in the Development Agreement, unless otherwise set forth in the Development Agreement. This termination, cancellation, and release shall be effective upon the recordation of this Release in the office of the County Recorder for the County of Stanislaus, State of California.
CITY OF PATTERSON,
a California municipal corporation
By:
City Manager
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Attachment: (CVSA) Notice of Termination of DA (Approve Second Reading and Introduction of Ordinance No. 870) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Juliene Flanders, Recreation & Community Services Director MEETING DATE: October 3, 2023
ITEM NO: 6.5
SUBJECT: Approve street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023 and request for City funding.
RECOMMENDATION
Motion to Approve street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023 and request for City funding.
BACKGROUND
Saturday, December 2, 2022
9:00 am - 8:30 pm
Street Closures during Event:
· Las Palmas Ave., Between North and South Parks, from Hwy. 33 to Plaza · S. Salado from the alley to Plaza
· Plaza to the alley of North Del Puerto
· Plaza to the alley of North Third
· Plaza to the alley of North Salado
· Plaza to the alley of W. Las Palmas
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· Plaza to the alley of South Third
· Plaza to the alley of South Salado
· S. Del Puerto to El Circulo
Street Closures for Parade:
· 3:00 pm - 8:30 pm
· E Street at 9th to 7th Street - for Float Staging
Float Staging
· F Street to 5th St., 6th & 7th to E St. to 9th St.
Parade
· El Circulo at the intersection of F St., S. Del Puerto Ave. and 4th Street.
Please refer to the attached maps.
ANALYSIS
The Chamber of Commerce has complied with submitting the following information:
Applicants Responsibilities:
· Insurance and Endorsement - Pending Updated Certificate & Endorsement · Special Event Application - attached
· Site Street Closure Maps - attached
· No Parking Signs to Post
· Street Closure Notification one week prior - list provided City’s Responsibilities:
· Manage street closures including staff and barricades by Public Works Department · Move totters from North Park to South Park
· Assist with setting up Christmas trees in South Park
· Coordinate City staff and resources
· Prepare staff report
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FISCAL IMPACT
This event is a co-sponsored event and will be an in-kind contribution of $4,000 from the City of Patterson. Funded through the City Promotion Event Fund Account - 100-120-6607.
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6.5.a
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
6.5.a
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
6.5.a
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
6.5.a
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023)
6.5.a
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Attachment: Letter-Special_Event_Packet-Maps (Street closure for Patterson Christmas Festival Events on Saturday, December 2, 2023) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Mike Willett, Public Works Director
MEETING DATE: October 3, 2023
ITEM NO: 6.6
SUBJECT: Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan (SSMP) 2023 and Spill Emergency Response Plan (ERP) 2023.
RECOMMENDATION
Motion to Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan (SSMP) 2023 and Spill Emergency Response Plan (ERP) 2023.
BACKGROUND
The State Water Resources Control Board (SWRCB) adopted general waste discharge requirements for sanitary sewer systems on December 6, 2022. The order requires changes and updates to the developed and implemented SSMPs and applies to all public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility.
The City Council adopted the current SSMP as fully implemented and in compliance with the terms of the general waste discharge requirements on April 21, 2009 by Resolution No. 2009-24.
One of the requirements of the SSMP is an internal audit that focuses on evaluating the effectiveness of the SSMP and the City’s compliance with the requirements identified in the plan. The audit was performed by Public Works Deputy Director of Operations and Maintenance Robert Andrade with the assistance of Public Works staff.
ANALYSIS
Overall, the City has performed well in complying with State requirements and implementation of the SSMP. The SSMP has been developed to meet all compliance requirements issued by the
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new General Order. The new order was effective June 5, 2023. The SSMP is divided into 11 sections and complies with the new order. The spill ERP is an internal document required by the order for use by City staff. The ERP has been created and consists of all current information pertinent to the City’s operations.
Blackwater Engineering assisted City staff with the updates to the SSMP and the ERP.
FISCAL IMPACT
No fiscal impact associated with this item.
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1 RESOLUTION NO. 2023- 45
2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON 4 ADOPTING THE CITY’S UPDATED SANITARY SEWER MANAGEMENT 5 PLAN (SSMP) AND SPILL EMERGENCY RESPONSE PLAN (ERP)
6 7
8 WHEREAS, the State Water Resources Control Board adopted Order No. 2022-0103- 9 DWQ on December 6, 2022 which established a Statewide General Waste Discharge 10 Requirement for Sanitary Sewer Systems; and
11 12 WHEREAS, the Waste Discharge Requirement (WDR) regulates discharge of Sanitary 13 Sewer Overflows (SSO) to receiving waters and requires electronic reporting of all SSOs and the 14 development of a Sanitary Sewer Management Plan (SSMP); and 15 16 WHEREAS, the purpose of the SSMP is to properly manage, operate, and maintain all 17 portions of the agency’s Wastewater Collection System provide adequate capacity to convey peak 18 wastewater flows, minimize the frequency of SSOs, mitigate impacts of SSOs that may occur and 19 meet all the notification and reporting requirements; and 20 21 WHEREAS, the City of Patterson has prepared an SSMP that will address the following 22 eleven elements:
23 1. Goals
24 2. Organization
25 3. Legal Authority
26 4. O&M Program
27 5. Design and Performance Provisions
28 6. Spill Emergency Response
29 7. Sewer Pipe Blockage Control Program
30 8. System Evaluation and Capacity Assurance Plan and Capital Improvements 31 9. Monitoring, Management and Program Modifications
32 10. Internal Program Audits
33 11. Communication Program
34 35 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Patterson 36 that it adopts the Sanitary Sewer Management Plan (SSMP) and the Spill Emergency Response 37 Plan (ERP) and authorizes City staff to move forward with the implementation. 38 39
40 The foregoing resolution was introduced at a regular meeting of the City Council of the City of Patterson, held on the 3
rd 41 day of October, 2023 by , who moved its adoption, 42 which motion was duly seconded by and the resolution adopted by the following 43 roll call vote:
44 45
46 47 AYES:
48 49 NOES:
50 51 EXCUSED:
52 6.6.a
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Attachment: Resolution No. 2023-45 Sewer System Management Plan (Approve Resolution No. 2023-45 Adopting updated Sewer System 1 APPROVED:
2 3
4 ___________________________________
5 Michael Clauzel
6 Mayor of the City of Patterson
7 8 ATTEST:
9 10
11 12 _______________________________
13 Aracely Allegre
14 City Clerk of the City of Patterson
15 16
17 18
19 20
21 22 I hereby certify that the foregoing is a full, correct, and true copy of a resolution passed by the 23 City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a regular meeting held on the 3
rd 24 day of October 2023, and I further certify that
25 said resolution is in full force and effect and has never been rescinded or modified. 26 27
28 DATED:
29 30
31 32 ______________________________________
33 34 City Clerk of the City of Patterson
35 36
37 38
39 40
41 42
43 44
45 46
47 6.6.a
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Attachment: Resolution No. 2023-45 Sewer System Management Plan (Approve Resolution No. 2023-45 Adopting updated Sewer System City of Patterson
Spill Emergency Response Plan
FINAL
JUNE 2023
Prepared for:
CITY OF PATTERSON
1 Plaza Circle
Patterson, CA 95363
(209) 895-8065
Prepared by:
BLACK WATER CONSULTING ENGINEERS, INC.
602 Lyell Drive
Modesto, CA 95356
(209) 322-1820
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
Spill Emergency Response Plan
June 2023
i
TABLE OF CONTENTS
1 Introduction.......................................................................................................................................... 2
1.1 Purpose ......................................................................................................................................... 2
1.2 Regulatory Requirements............................................................................................................. 2
1.3 Spill Categories.............................................................................................................................. 3 2 Procedures............................................................................................................................................ 3 3 Notification ........................................................................................................................................... 4
3.1 Notification of Primary Responder ............................................................................................... 4
3.2 Notification to Regulatory Agencies............................................................................................. 4
3.3 Notification Procedures to Potentially Impacted Entities ............................................................ 4 4 Response............................................................................................................................................... 5 5 Spill Emergency Response Plan Training and Awareness Program...................................................... 5 6 Coordination with Other Agencies ....................................................................................................... 5 7 Post-Spill Assessments.......................................................................................................................... 5 8 Documentation and Reporting ............................................................................................................. 6 9 Emergency Contact Information........................................................................................................... 7 10 Annual Review and Assessment........................................................................................................... 7
LIST OF TABLES
Table 1 – Spill ERP Procedures and Practices ............................................................................................... 3 Table 2 – Spill Categories Requirements ...................................................................................................... 6
ATTACHMENTS
A Procedure for Receiving a Sewer Spill/Backup Report
B Procedures for Responding to a Sanitary Sewer Spill
C Procedures for Responding to a Sanitary Sewer Backup
D Sewer Backup Claims Procedures and Forms
E Customer Relations Practices
F Procedure for Using a Hydroflusher
G Emergency Contacts
H Annual Review of Spill Emergency Response Plan Documentation I Warning! Raw Sewage – Keep Out! Posting
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
Spill Emergency Response Plan
June 2023
2 1 Introduction
This Spill Emergency Response Plan (ERP) was prepared for the City of Patterson (City) as a stand-alone document to meet the State Water Resources Control Board (SWRCB) Order WQ 2022-0103-DWQ, Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order WQ 2022- 0103-DWQ or General Order), and to reflect changes in staffing or notification requirements, including contact numbers. The General Order was adopted by the SWRCB on December 6, 2022, and is effective on June 5, 2023. The General Order will supersede Order No. 2006-003-DWQ and any amendments thereafter.
The General Order states that existing enrollees with regulatory coverage under Order 2006-0003-DWQ shall update and implement the Spill ERP within six months of the adoption date of the General Order. No submittal of the Spill ERP to the California Integrated Water Quality System Project (CIWQS) is required.
The Spill ERP is an internal document that should be available for the City’s staff to implement. The City should update the Spill ERP as needed and provide an annual review of the Spill ERP to determine the effectiveness of the plan.
1.1 Purpose
The purpose of the Spill ERP is to ensure that the City has measures in place to protect public health and the environment by responding to spills from the sewer system in a timely manner and to collect information for prevention of future spills.
1.2 Regulatory Requirements
According to the General Order, the Spill ERP must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; • Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities; • Contain a spill and prevent discharge to waters of the State or any drainage conveyance system; • Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters;
• Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
Spill Emergency Response Plan
June 2023
3 • Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in the new General Order; and • Annually, review and assess effectiveness of the Spill Response Plan, and update the Plan as needed.
1.3 Spill Categories
There are four categories of sanitary sewer spills as established by Order WQ 2022-0103-DWQ. • Category 1 Spill
o Any volume of sewage that discharges to a surface water, including a surface water body that contains no flow or volume of water, or
o Any volume of sewage that discharges to a drainage conveyance system that discharges to a surface water when the sewage is not fully captured and returned to the sewer system or disposed of properly.
• Category 2 Spill
o A spill of 1,000 gallons or greater that does not discharge to a surface water. • Category 3 Spill
o A spill equal or greater than 50 gallons and less than 1,000 gallons that does not discharge to surface water.
• Category 4 Spill
o A spill of less than 50 gallons that does not discharge to surface water. 2 Procedures
Table 1 lists procedures and practices associated with responding to sewer spills and backups which are provided as attachments to this Spill ERP. The main goals of these procedures are to protect public health, the environment, and property from sewage spill events and to make every feasible effort to restore affected areas as soon as possible.
Table 1 – Spill ERP Procedures and Practices
Attachment Description
A Procedure for Receiving a Sewer Spill/Backup Report
B Procedures for Responding to a Sanitary Sewer Spill
C Procedures for Responding to a Sanitary Sewer Backup
D Sewer Backup Claims Procedures and Forms
E Customer Relations Practices
F Procedure for Using a Hydroflusher
G Emergency Contacts
H Annual Review of Spill Emergency Response Plan Documentation I Warning Sign
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
Spill Emergency Response Plan
June 2023
4 3 Notification
Water Code Section 13267 and Section 13383 require notifying of appropriate parties of a spill event.
Failure to comply with the notification requirements is an enforceable component of the General Order and may subject the City to civil liabilities. The sections below briefly summarize the notification requirements. Notification of the appropriate parties is integrated into the Spill ERP Procedures provided as attachments to this plan.
3.1 Notification of Primary Responder
During business hours, any reports or complaints of sewer backups or spills are received through the Public Works Department; work orders are generated, and the Deputy Director of Public Works and Deputy Director of Operations and Maintenance (Deputy Directors) are notified. Maintenance worker(s) are then dispatched to assess, contain, fix, and/or clean-up the problem. After business hours, calls are routed through the answering service who then contact the on-call personnel. The on-call personnel will respond to the call and will notify the Deputy Directors. The City also encourages residents (via website and newsletter) to call Public Works if they are experiencing sewer issues inside the home. The City’s response to such calls is to dispatch a staff member to check the sewer lines that service the neighborhood in question. This will review if the source of the issue inside the home is due to an obstruction in the City sewer main line or specific to the residence. This practice will help avoid potential sanitary sewer spills.
Staff are instructed to give all calls related to sewer issues/spills top priority.
Refer to Attachment A, Flow Chart 1, Receiving a Sewage Spill/Backup Report, for more information regarding notification of the primary responder.
3.2 Notification to Regulatory Agencies
The Procedures for Responding to a Sanitary Sewer Spill provided in Attachment B include notification of regulatory agencies.
The California Office of Emergency Services (OES), Central Valley Regional Water Quality Control Board (RWQCB), and Stanislaus County Department of Environmental Resources (County Environmental Resources) should be notified as soon as possible, but not later than two hours after the City has knowledge of the spill and notification can be provided without substantially impeding cleanup or other emergency measures of a Category 1 spill that exceeds 1,000 gallons.
Following the initial notification to OES, RWQCB, and the County Environmental Resources and until a spill report is certified on the CIWQS Sanitary Sewer System Database, the City shall provide updates to each of these regulatory agencies regarding substantial changes to the estimated spill volume, estimated discharge volume discharged directly into water of the State or indirectly into a drainage conveyance system, and additional impact(s) to the receiving water(s) and beneficial uses.
If there is evidence of fish kill, the California Department of Fish and Game should also be notified.
3.3 Notification Procedures to Potentially Impacted Entities In addition to posting warning signs to impacted public areas and notifying regulatory agencies, City staff should also notify potentially impacted entities such as other City departments, businesses, schools,
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
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June 2023
5 neighboring cities, and other public agencies. These entities will vary depending on the location of the spill. A warning posting label is provided in Attachment I. 4 Response
Calls received during business hours will be responded to immediately to minimize the impact of a sanitary sewer spill. The Deputy Directors will dispatch street maintenance worker(s) to respond to the call. Calls received after business hours will be responded to within one hour by the Public Works on-call person.
Depending on the magnitude of the emergency, additional street maintenance workers may be dispatched as required. Non-emergency calls, even odor complaints, are also investigated immediately and will be responded to within one hour.
Refer to Attachments B through D for the response to sanitary sewer spill and backup forms and instructions.
5 Spill Emergency Response Plan Training and Awareness Program The City’s staff have been trained in sanitary sewer spill response procedures and safety training meetings are held once a month. The City’s staff continue to learn new techniques from professional organizations through training opportunities. The City has also adopted a training matrix. This is a comprehensive training program for new hires requiring documented training on all equipment they are anticipated to use and training on work tasks they are anticipated to perform. Additionally, Attachment E, Customer Relations Practices, and Attachment F, Procedure for using a Hydroflusher, are included in this Spill ERP and provide useful guidance.
6 Coordination with Other Agencies
The City currently coordinates with the SWRCB and other nearby Central Valley wastewater agencies. The City shall notify other appropriate agencies provided in Section 3.2 and Attachment B8. 7 Post-Spill Assessments
The City should conduct a post-spill assessment of spill response activities. Post-spill assessments include:
• Receiving water sampling and analysis for spills which an estimated 50,000 gallons or greater are discharged into surface water.
• Completion of the “Recommended Follow-up Actions to Prevent Future Occurrences” section of the Sanitary Sewer Overflow Report (Attachment B8).
The General Order states that sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
Spill Emergency Response Plan
June 2023
6 Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.
Additionally, the City should collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer.
8 Documentation and Reporting
Under the General Order, all reporting must be submitted electronically to the online CIWQS Sanitary Sewer System Database unless specified otherwise. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official.
Refer to Table 2 for the reporting requirements for Spill Categories 1-4.
Table 2 – Spill Categories Requirements
Spill Category 1: Spills to Surface Waters
Notification Within two hours of the Enrollee’s knowledge of a Category 1 spill of 1,000 gallons or greater, discharging or threatening to discharge to surface waters:
• Notify the California Office of Emergency Services.
Monitoring • Conduct visual monitoring;
For spills of 50,000 gallons or greater to surface waters:
• Conduct receiving water sampling within 18 hours of initial knowledge of spill.
Reporting • Submit Draft Spill Report within three business days of the knowledge of the spill; • Submit Certified Spill Report within 15 calendar days of the spill end date; • Submit Technical Report within 45 calendar days after the spill end date – for a Category 1 spill of 50,000 gallons or greater;
• Submit Amended Spill Report within 90 calendar days after the spill end date.
Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters Notification Within two hours of the knowledge of a Category 2 spill of 1,000 gallons or greater, discharging or threatening to discharge to waters of the State:
• Notify California Office of Emergency Services.
Monitoring • Conduct visual monitoring.
Reporting • Submit Draft Spill Report within three business days of the knowledge of the spill; • Submit Certified Spill Report within 15 calendar days of the spill end date; • Submit Amended Spill Report within 90 calendar days after the spill end date.
Spill Category 3: Spills of Equal to or Greater than 50 Gallons and Less Than 1,000 Gallons That Do Not Discharge to Surface Waters
Notification Not Applicable
Monitoring Conduct visual monitoring.
Reporting • Submit monthly Certified Spill Report to the online CIWQS Sanitary Sewer System Database within 30 Calendar days after the end of the month in which the spills occurred;
• Submit Amended Spill Report within 90 calendar days after the Certified Spill Report due date.
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
Spill Emergency Response Plan
June 2023
7 Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters Notification Not Applicable
Monitoring Conduct visual monitoring.
Reporting • Certify monthly, the estimated total spill volume and the total number of all Category 4 spills into CIWQS, within 30 days after the end of the calendar month in which the spills occurred.
• Upload and certify a report of all Category 4 spills to CIWQS, by February 1st after the end of the calendar year in which the spills occurred. 9 Emergency Contact Information
Refer to Attachment G for the City’s and emergency contractors/equipment rental vendors contact information.
10 Annual Review and Assessment
In accordance with the requirements of the General Order, this Spill ERP should be reviewed annually, and the Plan updated as needed. Records of the annual review should be maintained. A form to document the annual reviews is provided as Attachment H.
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
Spill Emergency Response Plan
June 2023
ATTACHMENTS
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 RECEIVING A SEWAGE OVERFLOW/BACKUP REPORT
Point Person Responsibilities
This person takes the initial report.
Scene Supervisor Responsibilities
This person will be in charge of the response
at the actual scene of the overflow.
SEWER OVERFLOW INCIDENT
BUSINESS HOURS
ALL CALLS ARE ROUTED THROUGH THE CITY MAIN LINE
Phone = 209.895.8060 (Public Works)
NON-BUSINESS HOURS
CALLS ARE ROUTED TO ANSWERING SERVICE
Phone: 209.895.8000, OPTION 9
THEY WILL NOTIFY THE STANDBY PERSONNEL
Complete the City of Patterson Service Request Form.
STANDBY PERSONNEL:
1. Contact the customer reporting the problem.
2. Complete the City Service Request Form
1. Provide Customer with the contact information
for the responsible Agency (i.e., other City).
2. Point Person notifies the Responsible Agency.
1. Dispatch Collections Crews
2. Instruct Collections Crew to
reference Attachment B of the
Sanitary Sewer Overflow &
Backup Response Plan.
STEP ACTION
1st TELL THE CUSTOMER (See Appendix E for Customer Relations Tips) Clearly communicate who will be out, when they will arrive, and what area(s) they will need accessed. Clearly communicate that a blockage in the sewer main line will be promptly cleared, but that the City of Patterson personnel are not allowed to work on a blockage in the property owner’s/resident’s service lateral line. Use general terms that the caller can understand and give the caller your name for future reference. Show concern and empathy for the property owner/resident, but do not admit or deny liability. Instruct the caller to keep all family members and pets away from the affected area. Instruct the caller to place towels, rags, blankets, etc. between areas that have been affected and areas that have not been affected.
Instruct the caller to not remove any contaminated items - let the professionals do this. Instruct the caller to turn off their HVAC System.
2nd 1. Dispatch Collection Crew
2. Instruct Collections Crew to reference Attachment C of the Sanitary Sewer Overflow & Backup Response Plan.
NO
Is the spill inside a
building or in the
street?
IS IT IN
SERVICE AREA?
Outside YES
Inside
FORWARD REQUEST TO:
• Deputy Director of O&M, Robert Andrade
(Office: 209.895.8162 Cell: 209.652.0843)
• If unavailable, then contact the Director of Public
Works, Mike Willett
(Office: 209.895.8065 Cell: 209.229.5810)
ATTACHMENT A
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 SANITARY SEWER SPILLS
TOPIC ATTACHMENT
Responding to a Sanitary Sewer Spill B1
Procedure for Collecting Receiving Water Samples After a Sewage Spill B2 Procedure For Calculating Spill Volume - Measurement B3 Procedure For Calculating Spill Volume - Estimating Flow Out of a Manhole B4 Procedure For Calculating Spill Volume - Estimating Flow Out of a Pick Hole B5 Procedure For Calculating Spill Volume - Estimating Flow By Counting Service Connections B6 Guide To Reporting To Regulatory Authorities B7
Sewer Overflow Report Form B8
SSO Field Forms Packet Assembly Instructions B9
CITY OF PATTERSON POLICY
City of Patterson employees are required to report all sewer spills found and to take the appropriate action to secure the impacted area, relieve the cause of the spill, and ensure that the affected area is cleaned as soon as possible to minimize health hazards to the public and protect the environment. The City's goal is to respond to sewer system spills as soon as possible following notification.
THE RESPONDER’S ROLE:
• To protect public health, environment, and property from sewage spill events and to make sure every feasible effort to restore affected areas to normal as soon as possible.
• To establish perimeters and control zones with cones, barricades, vehicles, or terrain. • To contain sewage discharged to the maximum extent possible.
ATTACHMENT B
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 RESPONDING TO A SANITARY SEWER SPILL
Point Person Responsibilities Scene Supervisor Responsibilities Dispatch Crew and Appropriate Equipment (Vactor, Outdoor Sewage Spill Response Materials (storm drain mats, diversionary booms, camera, Sewage Spill Report) Scene Supervisor - START HERE
Perform initial evaluation
of the spill and cause.
Contact crew to clear blockage (see
Attachment G – Emergency Contact
Information).
ASSIGN STAFF TO POST
“WARNING-RAW SEWAGE”
Signs/other means of warning to
public in immediate area.
Can the spill be
contained?
IS ADDITIONAL
SUPPORT NEEDED?
SEE ATTACHMENT G FOR
ADDITIONAL RESOURCES
- Notify Supervisor if additional
support is needed.
STEP ACTIONS
1ST -
Diversion and
Containment
1. DIVERT AWAY FROM SENSITIVE AREAS
a. UNPLUGGED STORM DRAINS, SCHOOLS, DAYCARES, PLAYGROUNDS, INTERSECTIONS, ETC. Cover unplugged storm drains with mats or use dirt or other diking material to divert away from sensitive areas.
b. ENSURE PUBLIC CONTACT DOES NOT OCCUR. Use cones/barricades for lane closures until spill can be completely removed.
2. CONTAIN SPILL AND RETURN TO SYSTEM, IF POSSIBLE Techniques:
a. Install air plugs in storm drain catch basins and divert flow to catch basin. b. Build berm to channel flow to downstream manhole (barricade if you leave it open). c. Use bypass pumps to pump around blockage until it can be removed. d. Divert to low area of ground where it can be collected later. 2nd -
Blockage Clearing
Use the appropriate cleaning equipment to the situation to hydroflush, rodder, or hand rod to clear a blockage. Make certain to either have the vactor setup at the downstream manhole or use a for or trap at the outlet of the manhole in the channel to catch any debris that it released. If using the rodder, set-up at the first dry manhole and run upstream until you hit the blockage. Once you break through the blockage, pull the rods and cleaning tools out. If you leave the rods in the line, it could restrict the flow. Once the flow is back to normal, run the line to the next manhole.
SEE ATTACHMENT F FOR THE HYDROFLUSHING SOP
3rd -
Area Cleanup
ASSIGN STAFF TO BEGIN CLEANUP
1. Remove all signs of gross pollution (toilet paper, solids, grease, etc.)
2. Flush area with metered water - Unless raining (3 times the amount of the spill, if possible). a. Setup a berm or other means to contain all chlorinated flush water so that it can be delivered to the sewer or removed with the vactor.
b. DO NOT USE ANY DISINFECTANT THAT MAY ENTER THE STORM DRAIN OR OTHER WATER SUPPLY!
4th -
Document and Report
1. Photograph the spill location and the area affected.
2. Complete the Sewage Overflow Report ATTACHMENT B8).
3. Go to Side 2 and follow the instructions.
NO
NO
YES
YES
ATTACHMENT B1
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 2 RESPONDING TO A SANITARY SEWER MAINLINE OVERFLOW
Point Person Responsibilities Scene Supervisor Responsibilities
START HERE
Has the SSO reached or likely
to reach receiving waters?
Will the spill affect a school, park,
shopping center, playground, or other
areas where the public gathers?
ASSIGN STAFF TO POST
“WARNING-RAW SEWAGE”
Signs/other means of warning to public in
immediate area.
COLLECT RECEIVING WATER SAMPLES
Go to Attachment B2 and follow the instructions for
collecting receiving water samples.
ESTIMATE SPILL VOLUME USING ONE OF THE
FOLLOWING METHODS:
1. Measure the Spill – See example on Attachment B3.
2. Estimated the Flow
a. If the flow is coming from a manhole, use
Attachment B4 to estimate the flow and
multiply it by the time of the overflow in
minutes. This will give you gallons.
b. If the flow is coming from a manhole PICK HOLE,
use Attachment B5 to estimate the flow and
multiply it by the time of the overflow in
minutes. This will give you gallons.
c. If the spill is from a pump station, use the
previous days flow record or pump capacity to
estimate the flow.
3. Count the Upstream Connections – See example on
Attachment B6.
IMMEDIATELY
Make All Notifications As Required On Attachment
B8 side 2 – “Sanitary Sewer Overflow Report”
Is the Estimated Volume
> 1,000 gal?
Were Receiving Water
Samples Collected?
Were “WARNING – RAW
SEWAGE” Warning Posted in
Immediate Area?
Were Storm Drains/Ditches or
ANY Other Natural Body of
Water Reached By the Spill?
WITHIN 3 DAYS
Point Person Go To Attachment B7 –
Box B
WITHIN 2 HOURS
Point Person Go To Attachment B7 –
Box A
NO
YES
NO
NO
NO
NO
NO
YES
YES
YES
YES
YES
ATTACHMENT B1
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 PROCEDURES FOR SAMPLING RECEIVING WATERS
AFTER A SEWAGE SPILL
COLLECT SAMPLES AS FOLLOWS:
1. For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the City shall conduct the following water quality sampling no later than 18 hours after the City’s knowledge of a potential discharge to a surface water:
a. Collect one water sample, each day of the duration of the spill, at:
i. A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.
ii. Each of the three receiving water sampling locations described as follows:
1. A point in the receiving water where sewage initially enters the receiving water.
2. A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.
3. A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
If the receiving water has no flow during the duration of the spill, the City must report “No Sampling Due To No Flow” for its receiving water sampling locations.
2. The City shall analyze the collected receiving water samples for the following constituents per the Water Quality Analysis Specifications of this Attachment:
a. Ammonia, and
b. Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
i. Total Coliform Bacteria
ii. Fecal Coliform Bacteria
iii. E-coli
iv. Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine postspill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.
3. The City shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.
WATER QUALITY ANALYSIS SPECIFICATIONS
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).
Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. A method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.
Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).
ATTACHMENT B2
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 SANITARY SEWER SPILLS
DETERMINING FLOW VOLUME – MEASUREMENT
The volume of some small spills can be estimated using this method if it is not raining. In addition, the shape, dimensions, and depth of the spilled wastewater are needed. The shape and dimensions are used to calculate the area of the spills and the depth is used to calculate the volume.
Step 1 Sketch the shape of the contained sewage
Step 2 Measure or pace off the dimensions.
Step 3 Measure the depth in several locations
Step 4 Convert the dimensions, including depth to feet.
Step 5 Calculate the area using the following formulas:
Rectangle Area = length x width
Circle Area = diameter x diameter x 0.785
Triangle Area = base x height x 0.5
Step 6 Multiply the area times the depth
Step 7 Multiply the volume by 7.85 to convert it to gallons EXAMPLE:
V = 100’ x 100’ x .5’ x 7.85
= 37,400 gallons
EXAMPLE:
V = 100’ x 100’ x .5’ x .785 x 7.85
= 29,359 gallons
ATTACHMENT B3
100 FT DIA = 100 FT
100 FT
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DETERMINING FLOW VOLUME – APPROXIMATION ATTACHMENT B4
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 SANITARY SEWER SPILLS
DETERMINING FLOW VOLUME –
ESTIMATED FLOW RATE THROUGH A PICK HOLE
ESTIMATED SSO FLOW OUT OF M/H PICK HOLE
Note: This chart is based on a 7/8-inch diameter pick hole.
Height of spout
above M/H cover
“H” in inches
SSO Flow
“Q” in gpm
Height of spout
above M/H cover
“H” in inches
SSO Flow “Q”
in gpm
1/8 1.0 5 1/8 6.2
1/4 1.4 5 1/4 6.3
3/8 1.7 5 3/8 6.3
1/2 1.9 5 1/2 6.4
5/8 2.2 5 5/8 6.5
3/4 2.4 5 3/4 6.6
7/8 2.6 5 7/8 6.6
1 2.7 6 6.7
1 1/8 2.9 6 1/8 6.8
1 1/4 3.1 6 1/4 6.8
1 3/8 3.2 6 3/8 6.9
1 1/2 3.4 6 1/2 7.0
1 5/8 3.5 6 5/8 7.0
1 3/4 3.6 6 3/4 7.1
1 7/8 3.7 6 7/8 7.2
2 3.9 7 7.2
2 1/8 4.0 7 1/8 7.3
2 1/4 4.1 7 1/4 7.4
2 3/8 4.2 7 3/8 7.4
2 1/2 4.3 7 1/2 7.5
2 5/8 4.4 7 5/8 7.6
2 3/4 4.5 7 3/4 7.6
2 7/8 4.6 7 7/8 7.7
3 4.7 8 7.7
3 1/8 4.8 8 1/8 7.8
3 1/4 4.9 8 1/4 7.9
3 3/8 5.0 8 3/8 7.9
3 1/2 5.1 8 1/2 8.0
3 5/8 5.2 8 5/8 8.0
3 3/4 5.3 8 3/4 8.1
3 7/8 5.4 8 7/8 8.1
4 5.5 9 8.2
4 1/8 5.6 9 1/8 8.3
4 1/4 5.6 9 1/4 8.3
4 3/8 5.7 9 3/8 8.4
4 1/2 5.8 9 1/2 8.4
4 5/8 5.9 9 5/8 8.5
4 3/4 6.0 9 3/4 8.5
4 7/8 6.0 9 7/8 8.6
5 6.1 10 8.7
ATTACHMENT B5
Unrestrained M/H cover
will start to lift.
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 SANITARY SEWER SPILLS
DETERMINING FLOW VOLUME –
ESTIMATED NUMBER OF SERVICE CONNECTIONS
Collection System Maps
METHOD
1. Count the number of upstream connections
2. Estimate the time the overflow has been occurring. (The overflow was probably flowing before it was reported)
3. Each residence contributes about 240 gallons per day or about 10 gallons per hour. Multiply the number of residences by 10 and by the number of hours. This gives you the number of gallons.
NOTE: This is a conservative estimate because stoppages rarely stop all of the flow.
ATTACHMENT B6
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 SANITARY SEWER SPILLS
PROCEDURES FOR DETERMINING FLOW VOLUME
AND FOR REPORTING TO REGULATORY AGENCIES
BOX A
Immediate Reporting to the Governor’s Office of Emergency Service Within 1 hour of becoming aware of an SSO that meets any of the following criteria:
☐ Any SSO that is 1,000 gallons or more, or
☐ Any SSO that may imminently and substantially endanger human health, or ☐ Any SSO that causes fish kills.
One of the Following Individuals:
☐ Robert Andrade, Deputy Director of O&M: 209.895.8162 (office) or 209.652.0843 (cell) ☐ Mike Willett, Director of Public Works: 209.895.8065 (office) or 209.229.5810 (cell) Is to Report the SSO to the Governor's Office of Emergency Services:
1. Call the Governor's Office of Emergency Services at 1.800.852.7550
2. Using the information from the Sanitary Sewer Overflow Report Form (Attachment B8), report the spill details & obtain a Control Number to provide the Regional Board (use the Phone Script on Side 2 of this page) BOX B
Within 2 Hour Reporting
Within 2 hours of becoming aware of an SSO that meets any of the following criteria:
☐ Any SSO that is 1,000 gallons or more, or
☐ Any SSO that may imminently and substantially endanger human health, or ☐ Any SSO that causes fish kills.
☐ Any SSO that reached receiving waters, or
☐ Any SSO that required posting of "Warning - Raw Sewage" signs.
One of the Following Individuals:
☐ Robert Andrade, Deputy Director of O&M: 209.895.8162 (office) or 209.652.0843 (cell) ☐ Mike Willett, Director of Public Works: 209.895.8065 (office) or 209.229.5810 (cell) Is to Report the SSO to the following:
☐ Call the Governor's Office of Emergency Services at 1.800.852.7550 Using the information from the Sanitary Sewer Overflow Report Form (Attachment B8), report the spill details & obtain a Control Number to provide the Regional Board (use the Phone Script on Side 2 of this page)
☐ Central Valley Regional Water Quality Control Board - Note: Provide the Control Number given by the Governor's Office of Emergency Services, if applicable, to one of the following:
• Daniel Benas at 559.445.5500 or [email protected] • Dale Harvey at 559.445.6190 or [email protected] • General Information at 559.445.5116
• Main CVRWQCB Number 951-782-4130
☐ Stanislaus County Environmental Health Department at 209.525.6700 ☐ If potential for fish kill: California Dept. of Fish and Game Spill Prevention and Response 24-Hour Dispatch at 916.445.0380 - press "2" to report a pollution incident.
BOX C
3- Day Written Follow-Up Reporting to Regional Water Quality Control Board Within 3-days of notifying the Regional Water Quality Board of an SSO, a written report containing the following information shall be submitted to the City Regional Water Quality Control Board contact:
☐ Location of spill; ☐ Date and time of spill; ☐ Volume and nature of the spill; ☐ Causes(s) of the spill; ☐ Mitigation measures taken; ☐ Duration of the spill; ☐ Size of the affected area; ☐ Number of warning signs places and their locations; ☐ How many samples were taken, sample location and constituents sampled; ☐ Corrective measures implemented/proposed to prevent/minimize future occurrences.
NOTE: Include photos of the damage/obstruction of the collection system and the area affected by the spill.
ATTACHMENT B7
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 2 SANITARY SEWER OVERFLOWS
PROCEDURES FOR DETERMINING FLOW VOLUME
AND FOR REPORTING TO REGULATORY AGENCIES
Phone Script for Reporting SSO’s
“This is (name) from the City of Patterson. I have a sewage spill report to make. The City of Patterson has experienced a sewer line blockage, resulting in the discharge of raw sewage. The blockage occurred at (time, date, and exact location) .
The quantity spilled was approximately (# of gallons) . A City of Patterson crew was dispatched to the site at (time) to clean up the spill. Cleanup operations were/will be completed by (time and date) .” NOTE: When leaving a message, please provide:
1. Your name
2. Organization Name (City of Patterson)
3. Your return phone number
4. The following information about your spill:
a. Date and time of occurrence;
b. Location (street address, or nearest address and cross streets); c. Volume;
d. Rate of flow;
e. Duration;
REFER TO THE SEWER OVERFLOW REPORT FORM (ATTACHMENT B8) FOR THE INFORMATION
NECESSARY FOR THIS PHONE REPORT
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 CITY OF PATTERSON SANITARY SEWER SPILL REPORT
A. TIME OF OCCURANCE OR DISCOVERY
Estimated spill start date/time: ___________________________________________________________________________________ Date and time sanitary sewer system agency was notified or discovered spill: ______________________________________________ Estimated spill end date/time: ____________________________________________________________________________________ Weather condition at time of spill: ☐ Sunny Weather ☐ Cloudy Weather ☐ Raining Weather ☐ Rain for Several Days B. DESCRIPTION
Estimate volume spilled (in gallons) ____________________ Spill risk magnitude ☐ Low ☐ Medium ☐ High Estimate volume of Pill recovered _________ gallons Estimated current spill rate (if applicable) ________ gallons per minute SSO Source: ☐ Manhole ☐ Pipe ☐ Clean Out ☐ Pump Station ☐ Other If other, please specify: ________________________________________________________________________________________ Spill appearance Point:
☐ Building or Structure ☐ Force main or pressure sewer ☐ Gravity Sewer ☐ Manhole ☐ Other Sewer System Structure ☐Pump Station ☐ Other (Specify) Explanation: (Required if spill appearance point is "Other") ___________________________________________________________ Did the Spill Discharge to a drainage channel and/or surface water? ☐ Yes ☐ No Any fish killed? ☐ Yes ☐ No Did the spill discharge to a storm drainpipe that was not fully captured and returned to the sanitary sewer system? ☐ Yes ☐ No Private Lateral Spill? ☐ Yes ☐ No
Name of Responsibility Party (for private lateral spill only, if known): ____________________________________________________ Address: ___________________________________________Telephone Number: _________________________________________ Volume of SSO recovered/contained: (gal) ___________ Volume of SSO discharged to State Water (gal) ________________________ C. LOCATION
Spill Location Street Name: _______________________________________________________________________________________ Latitude of Spill Location: ___________ deg. __________ min. __________sec. OR _________________decimal degrees Longitude of Spill Location: ___________ deg. __________ min. __________sec. OR _________________decimal degrees Cross Street: __________________ City: _______________ State: __________ Zip: _____________ County: ____________________ Spill Location Description: _______________________________________________________________________________________ D. CAUSE
☐ Debris ☐ Flow exceeded capacity ☐ Grease deposition (FOG) ☐ Operator error ☐ Pipe structural problems/Failure ☐ Pump Station Failure ☐ Rain fall exceeded design ☐ Root intrusion ☐ Vandalism ☐ Other (Specify below) Spill Cause Explanation (required if spill cause is "Other") ______________________________________________________________ Diameter of sewer pipe at the point of blockage or spill cause (if applicable): _______________________ inches Material of sewer pipe at the point of blockage or spill cause (if applicable): ________________________ Estimated age of sewer pipe at the point of blockage or spill cause (if applicable): ___________________ Description of terrain surrounding the point of blockage or spill case (if applicable): ☐ Flat ☐ Mixed ☐ Steep ATTACHMENT B8
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 2 E. INCIDENT RESPONSE
Explanation of spill response activities:
☐ Cleaned-up (mitigated effects of spill) ☐ Contained all or portions of spill ☐ Inspected sewer using CCTV to determine cause ☐ Restored Flow ☐ Returned all or portion of spill to sanitary sewer system ☐ Other (specify below) Visual inspection results from impacted receiving water:
Description: ___________________________________________________________________________________________________ Were responsive/corrective actions taken? ☐ Yes ☐ No Were clean-up actions taken? ☐ Yes ☐ No Were disinfection actions taken? ☐ Yes ☐ No If yes, please specify completion date: _____________________________ Investigation Status: ☐ Open Active ☐ Open Enforcement ☐ Closed Were health warnings posted? ☐ Yes ☐ No Any beach closure? ☐ Yes ☐ No Beach closure details: ___________________________________________________________________________________________ NOTIFICATION DETAILS, IF SPILL IS CATEGORY 1
OES Control Number _________________________________ OES called Date/Time: _______________________________________ Regional Water Quality Control Board notified date/time: _____________________________________________________________ ☐ Stanislaus County ☐ Department of Fish and Game
Date and time spill report information was submitted via fax to Regional Quality Control Board:_______________________________ Samples Type: ☐ SS ☐ TOC ☐ BOD ☐ MPN Coliform ☐ FOG (Fats, Oil & Grease)
RECOMMENDED FOLLOW-UP ACTIONS TO PREVENT FUTURE OCCURENCES CURRENT PM FREQUENCY:
☐ Greater than annual ☐ Annual
☐ Semiannual ☐ Quarterly ☐ Monthly
DATE OF LAST PM:
RECCOMMEDED ACTIONS:
☐ TV ☐ Re-run Change Cleaning schedule ☐ Repair Line segment ☐ Replace segment Stanislaus County Department of Health Services
Phone: 209.948.7697 Fax: 209.948.7451
6.6.b
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 3 CITY OF PATTERSON SANITARY SEWER SPILL REPORT
NOTIFICATIONS* - COMPLETE ALL REQUIRED NOTIFICATIONS
NOTIFICATIONS* - COMPLETE ALL REQUIRED NOTIFICATIONS
Spill is greater than 1,000 gal and/or will impact receiving waters, contact:
OFFICE OF EMERGENCY SERVICES (800-852-7550): DATE & TIME:
PERSON CONTACTING: SPOKE TO:
CONTROL NUMBER:
If spill is greater than 1,000 gal and/or will impact receiving waters and/or storm drains:
REGIONAL WATER QUALITY CONTROL BOARD
Daniel Benas at 559.445.5500 or [email protected] or Dale Harvey at 559.445.6190 or [email protected] or General Information at 559.445.5116 or Main CVRWQCB Number 951-782-4130 Provide Control Number to RWQB Staff
DATE & TIME:
PERSON CONTACTING: SPOKE TO:
If spill is greater than 1,000 gal and/or will impact receiving waters and/or there is evidence of a fish kill:
CA DEPT OF FISH & GAME SPILL PREVENTION & RESPONSE 24-Hour Dispatch at (Phone: 916-445-0380 – press “2” to report a pollution incident):
DATE & TIME:
PERSON CONTACTING: SPOKE TO:
If spill impacted public areas, warning signs were posted and/or human contact occurred, Contact:
STANISLAUS COUNTY DEPT. OF ENVIRONMENTAL RESOURCES at
209.525.6700 OR 911 after hours (request a hazmat response) DATE & TIME:
PERSON CONTACTING: SPOKE TO:
SERVICE CALL CUSTOMER NOTIFIED RE: STATUS: ☐ YES ☐ NO IF NO, WHY:
START HERE
Is the Estimated Volume > 1,000 gal?
Were receiving water samples collected?
Were “WARNING - RAW SEWAGE” warnings posted in immediate area? Were storm drains/ditches or ANY other natural body of water reached by the spill? Forward this completed form and all other documentation/pictures to the Deputy Director of O&M.
IMMEDIATELY Contact One of the Following & Request They Immediately Make Regulatory Notifications Regarding this SSO According to the Attachment B7 Robert Andrade, Deputy Director of O&M: Office: 209.895.8162 or Cell: 209.652.0843 Mike Willett, Director of Public Works: Office: 209.895.8065 or Cell: 209.229.5810.
NO
NO
NO
NO
YES
YES
YES
YES
ATTACHMENT B8
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 FIELD FORMS PACKET – SANITARY SEWER SPILL
ASSEMBLY INSTRUCTIONS
In order to properly gather and distribute all the necessary information at the scene of a sanitary sewer spill, it is recommended that Sanitary Sewer Spill Field Forms Packets be created and placed in all field vehicles that may be used to respond to a spill.
The following instructions will guide you through the assembly of the Sanitary Sewer Spill Field Forms Packet using the form contained in Attachment B – Sanitary Sewer Spills.
STEP ACTION
1 Determine how many packets you wish to assemble.
2 Obtain the same number of Tyvek (water & tear resistant) envelopes. 3 Place 1 copy of each of the following in each Tyvek envelope. ☐ Attachment B8 – Sanitary Sewer Spill Report Form
☐ Attachment B1 – Responding to a Sanitary Sewer Spill
☐ Attachment B1 Side 2 - Responding to a Sanitary Sewer Spill ☐ Attachment I – Place a laminated copy of Attachment I – “Warning Raw Sewage” 4 Tape or otherwise secure to the front of each envelope a copy of the Sanitary Sewer Spill Field Forms Packet Instructions (Master is located behind this page)
5 Place two staples through the top of the envelope
6 Place at least 1 complete Sanitary Sewer Spill Field Forms Packet in each field vehicle that may be used to respond to a sanitary sewer spill.
ATTACHMENT B9
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Packet Pg. 77
Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 IN THE EVENT OF A SANITARY SEWER SPILL
SANITARY SEWER SPILL
FIELD FORMS PACKET
READ ME FIRST
1st Remove the form marked Attachment B1 – Responding to a Sanitary Sewer Spill from this packet and follow the instructions.
• Reference the City of Patterson Spill Emergency Response Plan field binder, as necessary. 2nd Take pictures of affected and unaffected areas before and after cleanup. 3rd Complete the Sanitary Sewer Spill Report.
4th PLACE THE FOLLOWING IN THIS ENVELOPE AND FORWARD TO YOUR SUPERVISOR:
Completed Sanitary Sewer Spill Report
Any other documentation you may have made
Documentation of any notifications you made
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 SANITARY SEWER BACKUPS
TOPIC ATTACHMENT
Responding to Sanitary Sewer Backup C1
Release of Liability – Customer Declination of Cleaning Services C2 Customer Information Letter C3
Affected Property Log C4
First Responder Form C5
City Information Handout – “How Your Sewer System Works” C6 Hotel Selection Form C7
Building History Form C8
Lateral TV Report C9
Claim Form C10
Claims Submittal Checklist C11
Sewer Backup Field Forms Packet Assembly Instructions C12
ATTACHMENT C
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 RESPONDING TO A SANITARY SEWER BACKUP
Scene Supervisor
Perform initial evaluation of the spill and cause.
Is the sewer main
flowing?
Is there a property
line cleanout?
Is the property line
cleanout dry? 1. Send for any equipment and
staffing necessary to clear
the blockage. (See
Attachment G – Emergency
Contact Information.
2. Clear blockage (see
Attachment F for
instructions)
Contact the rodder to clear blockage
1. Rod line from Property Line Cleanout to main
2. Clean sewage & debris from lawn, parkway &
gutter
1. Explain to customer that the blockage is in their
lateral.
2. Recommend to customer they hire a contractor
to clear their line.
3. Suggest they look in the Yellow Pages under
Plumbers or Water Damage.
Complete Section D of Attachment C5 - 1st Responder
Form and forward to supervisor.
Did this clear
blockage?
Flush line from cleanout to main, taking care
to catch any debris at the nearest
downstream manhole to prevent a blockage
from re-occurring.
Vacuum line and send for the
lateral camera.
FOR A BROKEN LINE
3. Notify your supervisor.
4. Locate line break and determine depth.
CONTACT RESTORATION MANAGEMENT AT 1.800.400.5058
1. Describe incident.
2. Request a cleaning/restoration firm be dispatched.
3. Ask Restoration Management to call you back with an
estimated time of arrival for the cleanup firm. Relay this information to the customer.
Does the customer want a
cleaning service?
1. Have customer sign Cleaning Declination form
(Attachment C2).
2. Ask for permission to photograph the affected area. If they decline, note on the Cleaning Declination form
(Attachment C2).
3. Forward completed Cleaning Declination form to
Deputy Director of O&M.
4. Complete Section D of Attachment C5 - 1st Responder
Form and forward to Deputy Director of O&M.
Follow the instructions on the
front of the Sanitary Sewer
Backup Field Forms Packet.
GO TO SIDE 2
YES
YES
YES
YES
NO
NO
NO
NO
NO
YES
ATTACHMENT C1
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 2 RESPONDING TO A SANITARY SEWER BACKUP
START HERE
Did customer want a
cleaning service?
INDOOR RESPONSE PROCEDURES:
1. At all times be polite and courteous to the
customer - SEE APPENDIX E FOR TIPS!
2. Explain to the customer that a professional
cleaning contractor has been dispatched.
3. Turn off HVAC system to avoid
contaminating the HVAC system, if
necessary.
4. Block any floor vents to prevent sewage
from entering, if necessary.
5. Mitigate the flood damage using available
materials until the cleaning contractor
arrives (i.e., place booms/towels to
prevent the sewage from spreading -
WEAR APPROPRIATE PPE!)
6. Follow the instructions on the front of the
Sanitary Sewer Backup Customer Packet.
7. Wait for the Cleaning Contractor to arrive.
Go outside and look for a backflow
prevention device or cleanout. Look all
around the house/property.
Is there a backflow prevention
device or cleanout on the
affected building?
Photograph the backflow
prevention device or
cleanout.
Do you want the lateral
televised?
Has any sewage
spilled outside?
1. Complete a City Work
Order to have lateral
televised as soon as
possible.
2. Complete Lateral TV
Report
1. Estimate volume of the backup that
spilled into and out of the affected
property (see Attachment B3-B6 for
methods).
2. Document the method you used to
calculate the volume.
Is the volume of the backup
and any overflow outside
greater than 100 gallons?
Go to Attachment B1
side 2
and follow the SSO
Reporting Procedures.
Place the following into the Sewer Backup
Information Packet Envelope and forward to
Deputy Director of O&M:
Signed copies of:
Customer Information Letter
Hotel Selection form, if applicable
First Responder form
Lateral TV Report, if applicable
All photos
GO TO ATTACHMENT B1 AND
COMPLETE, THEN RETURN HERE
POINT PERSON
- GO TO ATTACHMENT C9 -
CLAIMS SUBMITTAL CHECKLIST
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
ATTACHMENT C1
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management CUSTOMER ACKNOWLEDGEMENT THAT THE CITY OF PATTERSON’S
OFFER OF SEWAGE CLEANING SERVICES HAVE BEEN DECLINED
Customer Name: _______________________________________________________________________________________________ Customer Address: _____________________________________________________________________________________________ Customer Phone: ______________________________________________________________________________________________ On (date) ________________ at (time) ________________ approximately ________________gallons of (check one) ☐ Sewage ☐ Grey Water ☐ Toilet Bowl Water ☐ Other
Overflowed from or odor emanating from (check one):
☐ Toilet ☐ Shower/Tub ☐ Washer
☐ Other Specify: _____________________________________________________________________________________ The overflow affected the following areas (check one):
☐ Bathroom ☐ Hallway ☐ Kitchen ☐ Bedroom ☐ Garage ☐ Crawlspace ☐ Other Specify: _____________________________________________________________________________________ The overflow affected the following materials (check one):
☐ Tile ☐ Linoleum ☐ Carpet ☐ Wood Flooring ☐ Other Specify: _____________________ ☐ Area Rugs ☐Towels ☐Clothing ☐Misc Specify: ______________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ Photos ☐Were Taken ☐ Were Not Taken. Number of Photos: __________ The suspected cause of the overflow: ______________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ This Form Completed By: ___________________________________ Date & Time: _________________________________________ CUSTOMER – PLEASE READ AND SIGN BELOW:
I/We acknowledge that the City of Patterson has offered to provide professional cleaning and decontamination services to remediate the sewage backup and/or overflow described above and that we declined the offer. We further understand and acknowledge that because we have declined, any necessary remediation activities will be conducted without the City of Patterson assistance and that the City of Patterson will not accept responsibility for work performed by persons other than those engaged by the City of Patterson.
City of Patterson will also not accept responsibility for any charges related to this incident that are not usual and customary.
The Information Above Was Explained To The Customer By (please print): ________________________________________________ Employee Signature: ______________________________________ Title: _______________________________________________ Customer Signature: _______________________________________ Date: ______________________________________________ Distribution Instructions – Top Copy To City of Patterson; Middle Copy To TPA; Bottom Copy To Customer ATTACHMENT C2
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management
CITY OF PATTERSON
CUSTOMER INFORMATION REGARDING SEWER BACKUP CLAIMS
Address: ______________________________________________________________________________________________________ Dear Mr./Mrs. ____________________________________________________ DATE: _____________________________________ We recognize sewer back flow incidents can be stressful and require immediate response when all facts regarding how the incident occurred are unknown. Rest assured that we do all we can to prevent this type of event from occurring. Nevertheless, occasionally tree roots or other debris in the sewer lines cause a backup into homes immediately upstream of the blockage. At this time, the City of Patterson is investigating the cause of the incident.
If the City of Patterson is found to be responsible for the incident, we are committed to cleaning and restoring your property, and to protecting the health of those affected during the remediation process.
The cleaning contractor provided by the City of Patterson has been selected because of their adherence to established protocols that are designed to assure all parties thorough, cost-effective, and expeditious restoration services.
The company assigned to provide the necessary cleaning and restoration is Restoration Management and you can reach them directly at 800.400.5058.
If you wish to discuss this matter or submit a claim for damages, please contact any of the following:
☐ Ken Irwin, City Manager 209.895.8015 (office)
☐ Robert Andrade, Deputy Director of O&M 209.895.8162 (office) 209.652.0843 (cell) ☐ Thomas Kline, Risk Control Manager 916.244.1121 (office) ************************************************************************************************************ What you need to do now:
The City of Patterson has prepared this brief set of instructions to help you minimize the impact of the loss by responding promptly to the situation.
Do not attempt to clean the area yourself, let the experts handle this. Keep people and pets away from the affected area(s).
Do not remove contaminated items from the area – the experts will handle these contents. If you had recent plumbing work, contact your plumber or contractor File your claim with the City of Patterson soon as practical –The California Government Code, Sections 900 - 960, requires filing a written claim and outlines specific timelines and notice procedures that must be used. ************************************************************************************************************ I/We acknowledge receipt of this letter.
Employee Signature: _________________________________ Date: ______________ Customer Signature: _________________________________ Date: ______________ Distribution Instructions – Top Copy To City of Patterson Middle Copy To TPA; Bottom Copy To Customer ATTACHMENT C3
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 AFFECTED PERSONAL PROPERTY INVENTORY LOG
INSTRUCTIONS: Please fill this form out as completely as possible and provide to:
Maricela Vela, City Clerk, 1 Plaza, Patterson, CA
Phone: 209.895.8014
QUANTITY
DESCRIPTION
OF EACH ITEM
WHERE PURCHASED
AGE COST
REPLACEMENT
STORE CITY VALUE
NAME: __________________________________________________________________ DATE: _______________________________ SIGNATURE: ___________________________________________________________________________________________________ ATTACHMENT C4
6.6.b
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 FIRST RESPONDER FORM
INSTRUCTIONS: City Staff to complete & forward to Utilities Line Maintenance Supervisor TIME STAFF ARRIVED ON-SITE: ___________
DID CUSTOMER CALL CLEANING CONTRACTOR? ☐Yes ☐No
IF YES, WHO & WHEN? ___________________________________________________________________________________
SECTION A
DATE: TIME: EMPLOYEE NAME:
IS THIS A BUSINESS OR A RESIDENCE: ☐ BUSINESS TYPE: ________________________________________ ☐ RESIDENCE
CUSTOMER SPOKEN TO: PROPERTY MANAGERS/OWNERS:
STREET ADDRESS:
CITY, STATE AND ZIP:
PHONE:
STREET ADDRESS:
CITY, STATE AND ZIP:
PHONE:
CAUSE OF FLOODING:
LOCATION OFSEWER: ☐ STREET ☐ REAR EASEMENT ☐ MANHOLE # _______ TO ________ ☐ MAINLINE ☐ SERVICE LINE ☐ DOUBLE-WYE
DAMAGE: ☐ BLACK WATER (sewage) ☐ GREY WATER ☐ FRESH WATER IS NEAREST MANHOLE VISIBLY HIGHER THAN THE DRAIN THAT OVERFLOWED? ☐ Yes ☐ No # OF PEOPLE LIVING AT RESIDENCE/WORKING AT BLDG:
COMMENTS:
SECTION B DAMAGE ASSESSMENT
Approximate age of bldg: _______ # of Bathrooms: _______ # of Rooms Affected: _______ Approximate amount of overflow: _____ gallons Approximate time sewage has been sitting: _____ hrs/days Numbers of pictures taken: ____________ Digital or Film? __________ Does the Customer have a Backflow Prevention Device (BPD)? ☐ Yes ☐ No ☐ Unknown If yes, was the BPD operational at the time of the overflow? ☐ Yes ☐ No ☐ Unknown Have there ever been any previous overflows at this location? ☐ Yes ☐ No ☐ Unknown Type of flooring in the room(s) affected:
☐ Tile Condition of Tile and Seams (cracking, visible open spaces, etc):
☐ Carpet
☐ Wood
Condition of Flooring and Joints (cracking, visible open spaces, etc):
☐ Other Please Identify:
Has the Customer had any plumbing work done recently or has the area been remodeled? ☐ Yes ☐ No If yes, please describe:
Are there baseboards? ☐ No ☐ Yes Baseboard Material: _____________________________________ Condition of Baseboards:
☐ Baseboard bottom has tight seal with floor ☐ Baseboard top has tight seal with wall ☐ Baseboard has space between bottom and floor ☐ Baseboard has space between baseboard & wall ATTACHMENT C5
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 2 SECTION C LIVABILITY ASSESSMENT
SECTION D SANITARY SEWER LINE BLOCKAGE LOCATION
PLEASE CHECK THE BOX THAT
DESCRIBES YOUR OBSERVATIONS
Customer
Cleanout
Was:
City Cleanout Was
NonExistentFull Empty
NonExistent
Full
Empty
NOTES:
SECTION E CLEANING CONTRACTOR
Company Name: _____________________ Phone: ______________ Arrival Time: ____________________ Comments: _______________________________________________________________________________________________ _________________________________________________________________________________________________________ Is there sufficient non-contaminated living space
for residents to stay during cleaning?
STOP – Resident Can Stay In Premises
1. Contact Deputy Director of O&M or Deputy
Director of Public Works.
2. Explain the following:
a. There has been a serious sewer backup
b. Based on the Livability Assessment, the
customer should be temporarily
relocated
c. Request permission to present
Attachment C7 – Hotel Selection Form
(in envelope packet) to the customer
3. IF authorization is granted, then complete the
instructions at the top of Attachment C7 – Hotel
Selection Form (in envelope packet)
Is it after 8pm or will the cleaning &
disinfection be completed after 10pm?
Is there a functioning and noncontaminated
bathroom available?
Ask the resident to vacate the premises while the area is cleaned & disinfected.
Are there any residents that:
1. Is pregnant?
2. Has severe allergies/asthma?
3. Has respiratory problems?
4. Has a compromised immune system?
Is area a child or extended care facility?
Is food prep. area contaminated?
YES
YES
YES
YES
YES
YES
NO
NO
NO
NO
NO
Place an X where the blockage occurred
Circle the areas where sewage overflowed/ backed-up
Affected
House
Upstream
House
Property Line
Direction of Flow
Manhole
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 HOW YOUR SEWER SYSTEM WORKS
PROVIDED BY THE CITY OF PATTERSON, CA
WHEREVER A SEWER SYSTEM EXISTS, SO DOES THE POTENTIAL FOR OVERFLOWS Sewage overflows occurs when sewer pipes are blocked or restricted, causing wastewater to back up in the pipe and flow out through manholes or other outlets. Most overflows are relatively small and can be stopped and cleaned up quickly. Left unattended, however, overflows can result in property damage, bad-smelling odors, and environmental problems. In a worst-case scenario, they can create public health and safety hazards.
Sewer lines can become blocked due to roots, grease buildup, or debris in the pipes. When this occurs, wastewater is stopped by the blockage and then backs up toward the first possible outlet. Most of the time this is a manhole. However, sometimes the outlet is a fixture or drain in a customer's home or business.
When a sewage backup occurs, the City responds immediately. Our crews locate the blockage and determine if it is in the public sewer; if it is, the crew removes the blockage and arranges to have the affected home or business cleaned up.
PROPERTY OWNERS ARE RESPONSIBLE FOR INTERNAL PLUMBING AND LATERAL PIPES However, if a backup occurs within your private internal plumbing or in the lateral pipe or side sewer that connects your property to the public sewer, this is your (or the property owner's) responsibility, and the City cannot remove the blockage or make the necessary repairs. You should contact a licensed plumbing contractor to make repairs.
OVERFLOWS ON PRIVATE PROPERTY CAN BE PREVENTED IN MOST CASES It is possible to prevent sewage backups with a plumbing fixture called a backwater overflow preventer. The chances are good that you already have one. If you don't you should have one installed as soon as possible to prevent sewage from backing up into your house should a blockage occur in the public sewer or in your lateral/side sewer. Make sure the device is not blocked or covered by landscaping.
DO YOU HAVE ONE IN YOUR YARD?
Backwater overflow preventers use a ball-check device that automatically opens if water begins to back up. This allows the overflow to occur outside the home. These devices are very effective at preventing overflows in interior fixtures or drains. They are available in a variety of models and price ranges. We recommend that these devices be installed by a licensed plumbing contractor.
SEE SIDE 2 FOR A PICTURE EXPLAINING HOW YOUR SEWER SYSTEM WORKS ATTACHMENT C6
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 2 6.6.b
Packet Pg. 88
Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 HOTEL SELECTION FORM
INSTRUCTIONS TO EMPLOYEE:
1. Contact Robert Andrade, Deputy Director of O&M or Mike Willett, Director of Public Works to arrange for and authorize 1 Night’s Stay at one of the following hotels.
2. Explain to resident that additional nights and other incidentals will be addressed by the City’s insurance claims administrator (see CSJVRMA Risk Service contact info below) or the Deputy Director of O&M, Robert Andrade (contact info below).
3. Instruct the hotel & the resident that this emergency authorization is for LODGING ONLY – NO FOOD, MINIBAR, MOVIE, PHONE, or Other Charges.
************************************************************************************************************ INSTRUCTIONS TO RESIDENT: It is recommended that you temporarily relocate to one of the hotels listed below for your safety and convenience while your home is being cleaned. Please note that this Emergency Authorization is granted under the following terms and conditions:
1. This authorizes payment of 1 (one) night’s stay at one of the hotels listed below.
2. This authorization is good for room and tax only – no phone, food, minibar, movie, or other charges.
3. Additional nights and other allowances/incidentals may be discussed by contacting the City’s insurance claims administrator – CSJVRMA Risk Service at 1.800.541.4591 or the City of Patterson Deputy Director of O&M, Robert Andrade at 209.652.0843.
************************************************************************************************************ I/We have read and understood the terms and conditions under which this offer of temporary relocation is offered. Further, we agree to abide by the terms and conditions described herein.
Employee Signature: _________________________________ Date: ______________ Customer Signature: _________________________________ Date: ______________ ************************************************************************************************************ Best Western Inn
2959 Speno Dr.
Patterson, CA 95363
209.892.5300
Holiday Inn Express Westley North – Patterson Area
4525 Howard Rd.
Westley, CA 95387
209.894.8940
Distribution Instructions – Top Copy To City of Patterson; Middle Copy To TPA; Bottom Copy To Customer ATTACHMENT C7
6.6.b
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 BUILDING HISTORY FORM
PLEASE COMPLETE AS THOROUGHLY AS POSSIBLE
PERSON COMPLETING THIS FORM: DATE:
PHONE:
RESIDENT NAME: # OF RESIDENTS AT THIS ADDRESS:
APPROXIMATE AGES:
DATE OF OVERFLOW: APPROXIMATE GALLONS SPILLED:
WERE RESIDENTS RELOCATED TO A HOTEL? ☐ Yes ☐ No
If Yes, where:
IS RESIDENT THE OWNER? ☐ Yes ☐ No
If “NO”, provide following for property owner:
STREET ADDRESS:
CITY, STATE AND ZIP:
PHONE:
AFFECTED PROPERTY STREET ADDRESS:
CITY, STATE AND ZIP:
PHONE:
NAME OF EMPLOYEE(S) RESPONDING TO SPILL:
NAME OF CLEANING CONTRACTOR:
YEAR HOME BUILT: # OF BATHROOMS:
# OF ROOMS AFFECTED:
APPROXIMATE TIME SEWAGE WAS SITTING:
WAS PROPERTY FINISHED FLOOR ELEVATION DETERMINED?
☐ Yes ☐ No
IS FINISHED FLOOR 12” OR MORE BELOW NEAREST UPSTREAM
MANHOLE?
☐ Yes ☐ No
WAS A BPD INSTALLED ON PROPERTY? ☐ Yes ☐ No
WAS BPD FUNCTIONING? ☐ Yes ☐ No
WAS LATERAL TV’d? ☐ Yes ☐ No
If YES, please include copy of Lateral TV report
ANY PLUMBING PERMITS W/IN LAST 3 YEARS?
☐ Yes ☐ No
If “YES”, please describe:
ANY ACTIVE PLUMBING PROJECTS OBSERVED:
☐ Yes ☐ No
If YES, please describe:
WHEN WAS THIS LINE SEGMENT LAST
CLEANED?
REPAIRED (date & describe repairs):
SUSPECTED CAUSE OF OVERFLOW: HAVE THERE EVER BEEN ANY OTHER SPILLS AT THIS LOCATION? If so, when?
ATTACHMENT C8
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 LATERAL TV REPORT
PLEASE COMPLETE AS THOROUGHLY AS POSSIBLE
PERSON COMPLETING THIS FORM: DATE:
PHONE:
CAMERA TYPE: LOCATION OF CAMERA ENTRY:
LOCATION OF CAMERA STOP:
DESCRIBE AREA TV’d:
UPSTREAM MANHOLE #:
AFFECTED PROPERTY STREET ADDRESS:
CITY, STATE AND ZIP:
PHONE
PLEASE CHECK ALL THAT WERE DISCOVERED – Describe Extent & Location Using Camera Entry Point As Reference:
☐ Broken Lateral – Describe:
☐ Roots – Describe:
☐ Grease – Describe:
☐ Sag – Describe:
☐ Backflow Prevention Device (BPD) – Describe:
☐ Cleanout – Describe:
☐ Joint/Junction – Describe:
☐ Grade – Describe:
☐ Grit – Describe:
☐ Other – Describe
TIME OF OVERFLOW:
TIME BLOCKAGE RELIEVED:
TIME LATERAL TV’d:
NOTES/COMMENTS:
SIGNATURE OF EMPLOYEE PERFORMING TV WORK: DATE
ATTACHMENT C9
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 CLAIM FORM
(Please Type or Print)
Claim Against __________________________________________________________________________________________________ (Name of Entity)
Claimant’s Name _____________________________________________________S.S. #: ____________________________________ Claimant’s Date of Birth ____________________________________Telephone # (_____)____________________________________ Claimant’s Address _____________________________________________________________________________________________ Address where Notices about Claim are to be sent, if different from above:
_____________________________________________________________________________________________________________ Date of Incident/Accident/Arrest: _________________________________________________________________________________ Location of Incident/Accident/Arrest: ______________________________________________________________________________ What did Entity or Employee do to cause this Loss, Damage, or Injury? _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ (Use Back of This Form or Separate Sheet if necessary to answer this Question in Detail.) What are the names of the Entity’s or Employees who caused this Loss, Damage, or Injury (if known)? _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ What specific injuries, Damages or Losses did Claimant receive? _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ (Use Back of This Form or Separate Sheet if necessary to answer this Question in Detail.) What Amount of Money is Claimant Seeking, or which is the appropriate court of Jurisdiction [Govt. code 910 (f)]? _____________________________________________________________________________________________________________ How was this Amount Calculated, if applicable (please itemize)? ________________________________________________________ (Use Back of This Form or Separate Sheet if necessary to answer this Question in Detail.) Date Signed: __________________________________Signature: _______________________________________________________ If signed by Representative:
Representative’s Name __________________________________________________________________________________ Address _______________________________________________________________________________________________ Telephone # ___________________________________________________________________________________________ Relationship to Claimant _________________________________________________________________________________ ATTACHMENT C10
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 2 DIAGRAMS
General Diagram
North
North
Street Incidents
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Packet Pg. 93
Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 3 PLEASE READ - IMPORTANT!
Your claim must be filed within 6 months of the Incident (Government Code 911.2) Your claim will be forwarded to the City's Risk Manager for investigation. Following that, your claim will be either settled or denied.
You will be notified by mail.
If your claim is denied, you will have 6 months from the date of denial to initiate an action against the city (Government code 945.6) Our hope is that you will be treated fairly. If you have any questions, please call.
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Packet Pg. 94
Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 CLAIMS SUBMITTAL CHECKLIST
DEPUTY DIRECTOR OF O&M
PERSON COMPILING THIS INFORMATION:
PHONE: DATE:
PLEASE ASSEMBLE THE ITEMS LISTED BELOW AND SEND AS SOON AS POSSIBLE
TO THE CITY MANAGER OR THEIR DESIGNEE
Attachment C2 - Cleaning Declination, Signed Original (If applicable - i.e., customer refused cleaning services) Attachment C3 - Customer Information Letter, Signed Original Attachment C5 - First Responder
Attachment C7 - Hotel Selection (If applicable - i.e., customer was relocated) Attachment C8 - Building History
Attachment C9 - Lateral TV Report (If applicable)
All Photos Taken (hardcopy or electronic)
Any other information you feel is important in this claim
DEPUTY DIRECTOR OF O&M
Complete the Building History form (Attachment C8)
CITY MANAGER OR DESIGNEE
1. Verify claims packet is complete.
2. Notify RMA of incoming claim by calling (CSJVRMA) Attn. Tom Kline, Risk Control Manager, [email protected] (916) 244-1121
3. Forward claims packet to:
Central San Joaquin Valley Risk Management Authority (CSJVRMA) 1750 Creekside Oaks Drive, Ste. 200, Sacramento, CA 95833 – 800.541.4591 Tom Kline, Risk Control Manager, [email protected] (916) 244-1121 ATTACHMENT C11
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Packet Pg. 95
Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 FIELD FORMS PACKET – SEWER BACKUP
ASSEMBLY INSTRUCTIONS
In order to properly gather and distribute all the necessary information at the scene of a sewer backup, it is recommended the Field Forms Packets be created and placed in all field vehicles that may be used to respond to a sewer backup. The following instructions will guide you through the assembly of the Field Forms Packet using the forms contained in Attachment C – Sewer Backups.
STEP ACTION
1 Determine how many packets you wish to assemble.
2 Obtain the same number of Tyvek (water & tear resistant) envelopes. 3 Place 1 copy of each of the following in each Tyvek envelope. ☐ Attachment C2 - Cleaning Declination NOTE THIS IS A 3-COPY NCR FORM ☐ Attachment C3 - Customer Information Letter NOTE THIS IS A 3-COPY NCR FORM ☐ Attachment C4 - Affected Personal Property Inventory Log ☐ Attachment C5 - First Responder Form
☐ Attachment C6 - Information Handout – “How Your Sewer System Works” ☐ Attachment C7 - Hotel Selection Form NOTE THIS IS A 3-COPY NCR FORM ☐ Attachment C8 - Building History Form
☐ Attachment C9 - Lateral TV Report (If applicable)
☐ Attachment C10 - Claim Form
☐ Attachment C11 - Claims Submittal Checklist
4 Tape or otherwise secure to the front of each envelope a copy of the Field Forms Packet Instructions (Master is located behind this page).
5 Place two staples through the top of the envelope.
6 Place at least 1 complete Field Forms Packet in each field vehicle that may be used to respond to a sewer backup.
ATTACHMENT C12
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Packet Pg. 96
Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 IN THE EVENT OF A SEWER BACKUP INTO A HOME/BUSINESS
READ ME FIRST
START HERE
Is this a small backup due
to cleaning activities?
Is the sewer
main flowing?
Is there a Property
Line cleanout?
Is the
Property Line
cleanout dry?
Does Customer
want a cleaning
service?
1. Send for any equipment and staffing necessary to clean the blockage (see Attachment G).
2. Clear blockage (see Attachment F for instructions).
See Attachment C1
for lateral clearing
SOP.
1. Complete only Attachment C2 -
Declination of Sewage Cleaning
Service.
2. Follow routing instructions on the
bottom of the form.
1. Inform customer that the blockage is in their lateral and that the City does not own or maintain private
service laterals.
2. Suggest they hire a contractor to clear their line.
3. Suggest they look under PLUMBERS or WATER
DAMAGE in the yellow pages.
THIS PACKET CONTAINS ALL THE FORMS YOU MUST COMPLETE/PROVIDE
1. Make sure the blockage has been cleared.
2. Contact EV-LINK (800.413.2999)
• Describe incident.
• Request a cleaning/restoration firm be dispatched.
• Ask EV-Link for an estimated time of arrival for the cleanup firm. Relay this information to the customer.
3. Open this packet and:
REVIEW with the Customer the CUSTOMER INFORMATION LETTER - Customer Information Regarding Sewer Backup Claims (Attachment C2).
Have customer sign the form and give them the bottom copy. GIVE the Customer the CLAIM FORM.
GIVE the Customer the AFFECTED PROPERTY LOG (Attachment C4). COMPLETE the FIRST RESPONDER FORM (Attachment C5).
IF the First Responder Form indicates the Customer should temporarily relocate, CONTACT the Deputy Director of O&M or Deputy Director of Public Works for permission to present the HOTEL SELECTION FORM (Attachment C7) to the customer.
4. Take pictures of ALL affected areas - collect photos from several angles.
5. Look for a backflow prevention device on the building service lateral and photograph. If you can’t locate one, determine if you want the lateral televised - if so, COMPLETE a City Work Order.
6. PLACE THE FOLLOWING IN THIS ENVELOPE AND FORWARD TO ROBERT ANDRADE, DEPUTY DIRECTOR OF O&M:
Signed copies of:
Customer Information Letter
Hotel Selection form, if applicable
First Responder Form
YES
YES
YES
YES
YES
NO NO
NO
NO
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Packet Pg. 97
Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 SEWER BACKUP CLAIMS HANDLING PROCEDURE SUMMARY
SEWER BACKUP CLAIMS HANDLING POLICY
It is the Policy of the City of Patterson that claim forms shall be offered to anyone wishing to file a claim. The following procedures will be observed for all sewer backup claims:
1. City staff will offer a City claim form to anyone experiencing a sewer backup resulting from an apparent blockage in the City owned sewer lines. The claim will be processed pursuant to the City and (CSJVRMA) procedures.
2. It is the responsibility of City staff to gather information regarding the incident and notify the City Manager or their designee.
3. It is the responsibility of the City Risk Manager or their designee to review all claims and to oversee the adjustment and administration of the claim to closure.
Sewer Backup Into a Building
City Collections Staff Respond
Does the backup appear to be as a result of a failure in the City-owned sewer lines? Inform Owner/Tenant that the cause of the backup is
not in the City-owned sewer lines.
City Collections Staff perform the following:
1. Relieve blockage.
2. Call out Restoration Firm.
3. Provide Owner/Tenant with the following:
a. Sewer Backup Customer Information Letter
b. “How Your Sewer System Works” Flyer
c. Claim Form
d. Damaged Personal Property Log
e. 1 Night Hotel Authorization Form, as necessary
4. Gather incident information.
5. Call Deputy Director of O&M or designee to notify of the incident.
6. Wait for Restoration Firm to Arrive.
7. Forward Incident Reports and Related Documents.
Deputy Director of O&M or Designee Perform the Following:
1. Provide Owner/Tenant with City Claim Form
2. Reviews Incident Reports and Forwards, As Appropriate, To City Manager:
(Robert Andrade Deputy Director of O&M
Office: 209.895.8162 Cell: 209.652.0843)
City Manager or Designee Perform the Following:
1. Reviews incident reports, claim form, and other
incident information and forwards, as appropriate,
to:
Attn. Tom Kline x 916.244.1121
1750 Creekside Oaks Drive, Ste. 200
Sacramento, CA 95833
Phone: 800.541.4591
Email: [email protected]
2. Communicates with Claimant, as appropriate.
3. Communicate with (CSJVRMA) Risk Services to
adjust and administer the claim to closure.
(CSJVRMA) Risk Services Performs the Following:
1. Initiate contact with the Owner/Tenant.
2. Make all future arrangements for lodging, food, and
incidentals.
3. Investigate loss.
4. Adjust and administer claim to closure.
NO YES
ATTACHMENT D
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 CUSTOMER RELATIONS PRACTICES
CUSTOMER RELATIONS
It is important for employees to communicate effectively with City of Patterson customers, especially in sewage backup situations.
How we communicate - on the phone, in writing, or in person -is how we are perceived. Good communication with the homeowner results in greater confidence in our ability to address the problem satisfactorily, less chance of having the homeowner prolong the claims process, and less chance of him/her exaggerating the damage done to their property.
As a representative of City of Patterson, you will occasionally have to deal with an irate homeowner. A sewer backup is a stressful event and even a reasonable homeowner can become irate should he/she perceive us as being indifferent, uncaring, unresponsive, or incompetent.
Although sometimes difficult, effective management of a sewage backup situation is critical. If it is not managed well, the situation can end up in a costly prolonged process with the homeowner. We want the homeowner to feel assured that we are responsive, and the homeowner’s best interest is a top priority.
A FEW COMMUNICATIONS TIPS
1. Give the homeowner ample time to explain the situation or to vent. Show interest in what the homeowner has to say, no matter how many times you have heard it before, or how well you understand the problem.
2. As soon as possible, let the customer know that you will determine if the source of the sewer backup is in the sewer main and, if it is, will have it corrected as quickly as you can.
3. Acknowledge the homeowner’s concerns. For example, if the homeowner seems angry or worried about property damage, say something like, “I understand you’re concerned about the possible damage to your property, but a professional cleanup crew can restore the area, and if it is determined that the City of Patterson is at fault, the property owner has the right to file a claim for any reasonable repairs or losses resulting from this incident.”
4. Express understanding and empathy for any inconveniences caused by the incident, but do not admit fault.
5. As much as possible, keep the homeowner informed on what is being done and what will be done to correct the problem.
6. Keep focused on getting the job done in a very professional manner. Don’t wander from the problem with too much unnecessary small talk with the homeowner.
7. Don’t find fault or lay blame on anyone.
ATTACHMENT E
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Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 HOW TO USE A HYDROFLUSHER
TO CLEAR A LINE BLOCKAGE
FOLLOW ALL REQUIRED SAFETY PROCEDURES!
☐ Ensure All Employees Are Equipped & Use All Appropriate PPE ☐ Ensure All Necessary Traffic Controls Are In Place
☐ Ensure All Safety Program Requirements Are Observed (i.e. Confined Space, Manhole Hazards, Respiratory Protection, etc.) Check up & downstream manholes to identify the location of the blockage STEP 1 – SETUP
☐ Position vehicle/sewer-cleaning equipment at downstream manhole from blockage ☐ On steep lines where the downstream manholes are less than 5 feet deep, necessary precautions to prevent secondary overflows at downstream manholes must be taken. Form a containment barricade near the downstream manhole with use of sandbags, etc.
☐ Position the water jet over the 1st empty manhole below the blockage ☐ Attach a leader hose (a hose of a different color) to the regular hose – this serves as a benchmark for insertion & retrieval (NOTE:
A leader hose helps prevent the hose from exiting the pipe prematurely & causing injury!) ☐ Select a PENETRATING nozzle with a small angle (i.e. 15-degrees) for blockages ☐ Install a nozzle extension between the end of the hose & the nozzle to prevent the nozzle and hose from turning up a service lateral
☐ IF USING A ROLLER GUIDE: Lower it into the manhole & lock it into place ☐ IF USING A TIGER TAIL: Insert the jet hose through it & tie the device in place to stabilize it ☐ Lower the hose, nozzle extension & nozzle into the manhole & into the pipe invert ☐ IF USING A ROLLER GUIDE: Insert the hose as far as possible into the pipe before using the lower roller guide & engaging the water pressure – 3-feet is minimum!
STEP 2 – HYDROFLUSHING
☐ Run the line with just enough pressure to reach the blockage. When you reach the blockage, the hose should stop. ☐ Adjust the water pressure to the level appropriate for this type of blockage, pipe, and situation. ☐ NOTE: In sewer lines where property owner toilets have bubbled or overflowed due to high pressure back flushing, a lower pressure must be used to prevent additional backups ☐ If the hose does not advance, pull back on it and then let go. Repeat the steps until the hose breaks through the blockage. ☐ If the hose breaks through and the line is still plugged, run the hose until you hit another plug, then repeat the steps again. ☐ Clear the blockage by working from the lower end to the higher end of the flow ☐ NOTE: Always jet the line a few feet at a time, returning the debris to the manhole - remove debris so further blockages are not created downstream
☐ Once you hear or see the rush of the water, turn off the pressure until the water level drops in the line. Once the flow is back to normal, run the hose up to the next manhole to ensure that the line is free of all blockages, then pull the hose back. Check the upstream manholes to make sure the line is running and the downstream manholes to verify debris did not slip by. ☐ Always rewind the jet hose with the water pressure on to avoid flattening the hose. ☐ NOTE: Always turn off the water pressure once you see the leader hose – failure to do so may result in serious injury!
ATTACHMENT F
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Packet Pg. 100 Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 EMERGENCY CONTACT INFORMATION
Emergency Contractors/Equipment Rental Vendors:
Name Services/Support Contact Phone
Ferguson Parts Chris 209.577.3333
Rain for Rent Storage Tanks Main Number 209.466.5602
Applegate Backhoe and Drilling Vactor/Jetter/Hydroflusher Rental Main Number 209.883.4915 Roto-Rooter Rodding/Sewer Backups Main Number 209.634.7804 Amerine Systems Pump Station Support Main Number 209.847.5968 HOWK Systems Pumps Main Number 209.529.4110
Shape Incorporated Pump Station Support Main Number 209.234.5909 Frank B Marks Sand/Gravel Main Number 209.862.2900
United Rentals Equipment Rental Phillip Gutierrez 209.948.9500 Safe T Lite Traffic Control/Barricades/Signs Main Number 209.522.8913 City Contacts:
Name Title Primary Phone Alternative Phone
Ken Irwin City Manager 209.895.8015 209.652.0052
Mike Willett Director of Public Works 209.895.8065 209.229.5810 Robert Andrade Deputy Director of O&M 209.895.8162 209.652.0843
ATTACHMENT G
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Packet Pg. 101 Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 ANNUAL REVIEW OF SPILL EMERGENCY
RESPONSE PLAN DOCUMENTATION
Annual Review of Spill Emergency Response Plan
Date Reviewer’s Name Level of Effectiveness
(Check one) Comments
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
☐ Not Effective
☐ Somewhat Effective
☐ Effective
☐ Very Effective
ATTACHMENT H
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Packet Pg. 102 Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 1 WARNING RAW SEWAGE PUBLIC POSTING ATTACHMENT I
6.6.b
Packet Pg. 103 Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management 2 WARNING!
RAW
SEWAGE -
KEEP OUT!
City of Patterson
209.895.8060
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Packet Pg. 104 Attachment: 410_Patterson_Spill_ERP_FINAL_-_Jun_2023_v2 (Approve Resolution No. 2023-45 Adopting updated Sewer System Management City of Patterson
Sewer System Management Plan
2023 Update
FINAL
AUGUST 2023
Prepared for:
CITY OF PATTERSON
1 Plaza Circle
Patterson, CA 95363
(209) 895-8065
Prepared by:
BLACK WATER CONSULTING ENGINEERS, INC.
602 Lyell Drive
Modesto, CA 95356
(209) 322-1820
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Packet Pg. 105 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
i
TABLE OF CONTENTS
Introduction ..................................................................................................................................................1 Purpose.................................................................................................................................................1 Background...........................................................................................................................................1 1 Goals.....................................................................................................................................................3
1.1 Regulatory Requirements.............................................................................................................3
1.2 City Goals ......................................................................................................................................3
1.3 SSMP Update Schedule.................................................................................................................3
1.4 Sewer System Asset Overview......................................................................................................4
1.4.1 Location and Service Area.....................................................................................................4
1.4.2 Population and Community Served ......................................................................................4
1.4.3 Wastewater Collection System.............................................................................................4
1.4.4 Structures Diverting Storm Water to the Sewer System......................................................7
1.4.5 Data Management System....................................................................................................7
1.4.6 Service Connections..............................................................................................................7
1.4.7 Unique Service Boundary Conditions and Challenge(s)........................................................7 2 Organization..........................................................................................................................................9
2.1 Regulatory Requirements.............................................................................................................9
2.2 Legally Responsible Official...........................................................................................................9
2.3 Contact Information and Organization Chart ...............................................................................9
2.4 Chain of Communication for Reporting SSOs.............................................................................11 3 Legal Authority....................................................................................................................................13
3.1 Regulatory Requirements...........................................................................................................13
3.2 Municipal Code ...........................................................................................................................13 4 Operations and Maintenance Program..............................................................................................17
4.1 Regulatory Requirements...........................................................................................................17
4.2 Updated Map of Sanitary Sewer System ....................................................................................17
4.3 Preventive Operations and Maintenance Activities...................................................................17
4.4 Rehabilitation and Replacement Plan.........................................................................................18
4.5 Training .......................................................................................................................................19
4.6 Equipment and Replacement Part Inventories...........................................................................19 5 Design and Performance Provisions...................................................................................................21
5.1 Regulatory Requirements...........................................................................................................21
5.2 Updated Design and Construction Standards and Specifications...............................................21
5.3 Procedures and Standards..........................................................................................................22 6 Spill Emergency Response Plan ..........................................................................................................23
6.1 Regulatory Requirements...........................................................................................................23
6.2 Notification Procedures..............................................................................................................23 7 Sewer Pipe Blockage Control Program...............................................................................................25
7.1 Regulatory Requirements...........................................................................................................25
7.2 FOG Control Plan.........................................................................................................................25
7.3 Public Education and Outreach Program....................................................................................25
7.4 Disposal of Pipe-Blocking Substances.........................................................................................26
7.5 Legal Authority to Prohibit Discharges .......................................................................................26
7.6 Grease Removal Devices.............................................................................................................26
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Packet Pg. 106 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
ii
7.7 Authority to Inspect....................................................................................................................28
7.8 Identification of System Sections Prone to FOG Blockages........................................................29
7.9 Source Control Measures............................................................................................................29 8 System Evaluation and Capacity Assurance Plan and Capital Improvements....................................31
8.1 Regulatory Requirements...........................................................................................................31
8.2 System Evaluation and Condition Assessment...........................................................................31
8.3 Capacity Assessment and Design Criteria...................................................................................32
8.4 Prioritization of Corrective Action .............................................................................................. 32
8.5 Capital Improvement Plan ..........................................................................................................32 9 Monitoring, Measurement, and Program Modifications...................................................................35
9.1 Regulatory Requirements...........................................................................................................35
9.2 Information and Record-Keeping................................................................................................ 35
9.3 Monitoring of SSMP Elements:...................................................................................................35
9.4 Assessing Effectiveness of Preventative Operations and Maintenance.....................................35
9.5 Program Updates........................................................................................................................36
9.6 SSO Trends..................................................................................................................................36 10 Program Audits...................................................................................................................................37
10.1 Regulatory Requirements...........................................................................................................37
10.2 SSMP Audits Overview................................................................................................................37
10.3 Audit Schedule ............................................................................................................................37 11 Communication Program....................................................................................................................39
11.1 Regulatory Requirements...........................................................................................................39
11.2 Communication with Public ........................................................................................................39
11.3 Communication with Stakeholders.............................................................................................39
11.4 Communication with Satellite Systems ......................................................................................39 12 References..........................................................................................................................................41
LIST OF TABLES
Table 1-1 – SSMP Update and Local Audit Schedule ....................................................................................4 Table 1-2 – Number of Service Connections.................................................................................................7 Table 3-1 – Legal Authority Checklist..........................................................................................................14 Table 4-1 – Maintenance Schedule.............................................................................................................17 Table 7-1 – Inspection Schedule for Grease Removal Devices...................................................................30 Table 8-1 – Sewer CIP Projects for Fiscal Year 2022-2025..........................................................................33
LIST OF FIGURES
Figure 1-1 – City and WHWD Service Areas..................................................................................................5 Figure 2-1 – Organization Chart of City Staff Implementing SSMP.............................................................10 Figure 2-2 – Chain of Communication for Reporting SSOs.........................................................................12 Figure 9-1 – SSO Chart ...............................................................................................................................36
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Packet Pg. 107 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
iii
APPENDICES
Appendix A Order No. 2006-0003-DWQ and General Order 2022-0103-DWQ Appendix B SSMP Internal Audit 2022
Appendix C City’s Existing Wastewater Collection System Map Book Appendix D SSMP Staff Names and Phone Numbers
Appendix E Equipment Inventory List
Appendix F Spill Emergency Response Plan
Appendix G Memorandum of Understanding
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Packet Pg. 108 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
iv
ABBREVIATIONS
AIPS Advanced Integrated Pond System
BMPs Best Management Practices
Cal-OSHA California Division of Occupational Safety and Health CEUs Continuing Education Units
CIP Capital Improvement Program
City City of Patterson
CIWQS Central Integrated Water Quality System
CMOM Capacity, Management, Operation, and Maintenance
CWEA California Water Environment Association
EPA Environmental Protection Agency
FOG Fats, Oils, and Grease
I/I Inflow and Infiltration
MobileMMS Mobile Maintenance Management System
MOU Memorandum of Understanding
NASTS North Activated Sludge Treatment System
SCADA Supervisory Control and Data Acquisition
SOI Sphere of Influence
SSMP Sewer System Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
WDID Waste Discharge Identification
WDRs Waste Discharge Requirements
WHWD Western Hills Water District
WQCF Water Quality Control Facility
WWMP Wastewater Master Plan
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Packet Pg. 109 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
1 Introduction
This Sewer System Management Plan (SSMP) is an update to the City of Patterson’s (City) Sanitary Sewer Management Plan prepared in August 2016 (2016 SSMP). The 2016 SSMP was prepared to satisfy the requirements of California State Water Resources Control Board (SWRCB) Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems. Per the Order, the SSMP must be updated every 5-years to reflect any significant program changes. The WDRs apply to all public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility.
On December 6, 2022, the SWRCB adopted the Order 2022-0103-DWQ, Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems. This new General Order is effective on June 5, 2023, and supersedes Order No. 2006-0003-DWQ and amendments thereafter.
This SSMP was developed for the City to comply with the requirements in the current Order No. 2006- 0003-DWQ and for compliance with Order 2022-0103-DWQ. A copy of Order No. 2006-0003-DWQ and Order 2022-0103-DWQ are provided in Appendix A.
Purpose
The purpose of an SSMP is to:
1. Maintain or improve the condition of the collection system infrastructure in order to provide reliable service into the future;
2. Cost-effectively minimize infiltration/inflow (I/I) and provide adequate sewer capacity to accommodate design storm flows; and
3. Minimize the number and impact of sanitary sewer overflows (SSOs) that occur.
Background
The City operates and maintains its own wastewater collection system and infrastructure within the City limits. The City's Public Works Department manages and maintains approximately 63 miles of sanitary sewer lines ranging from 4 to 33 inches in diameter, three lift stations, and the City’s water quality control facility (WQCF). The State’s Waste Discharge Identification (WDID) number for the City’s collection system is 5SSO11021.
SSOs are defined as any overflow, spill, release, discharge, or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high population exposure, and may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters.
An SSMP is required to include the following elements:
1. Goals
2. Organization
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Packet Pg. 110 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
2 3. Legal Authority
4. Operation and Maintenance Program
5. Design and Performance Provisions
6. Spill Emergency Response Plan
7. Sewer Pipe Blockage Control Program
8. System Evaluation and Capacity Assurance and Capital Improvements
9. Monitoring, Measurement, and Program Modifications
10. Internal Audits
11. Communication Program
The titles for the elements match the requirements of Order 2022-0103-DWQ, but also comply with the requirements for the similar elements described in Order 2006-0003-DWQ. Each of these elements is addressed in the following sections including a description of the SWRCB requirement and any supporting information for that element. The WDRs have established an SSMP implementation schedule based on the size of the agency. The City has a population of approximately 23,781 according to the 2020 United State Census Bureau data and is therefore governed by the schedule established for municipalities greater than 10,000 and less than 100,000.
As part of Order No 2006-0003-DWQ, the SWRCB also established an SSO database that is part of the Central Integrated Water Quality System (CIWQS), a secure, online regulatory and water quality information management system. The SSO database is used to collect and store facility and organizational information as well as monthly SSO or "No SSO” activity details. The City has been reporting all SSOs and “No SSO” reports since first required in 2007.
The City has recently completed a SSMP Internal Audit in 2022 (2022 Audit). The 2022 Audit was used as a guide to complete the 2023 SSMP. A copy of the 2022 Audit is provided in Appendix B.
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3 1 Goals
1.1 Regulatory Requirements
The goal of the SSMP is to provide a plan and schedule to:
(1) Properly manage, operate, and maintain all parts of the City’s sanitary sewer system(s), (2) Reduce and prevent spills, and
(3) Contain and mitigate spills that do occur.
1.2 City Goals
Providing quality, safe, and reliable sewer service at a reasonable cost is essential to fulfilling the City's Public Works’ Mission Statement: To "provide the highest level of service to the residents of Patterson while maintaining the community’s infrastructure in the most cost-effective manner possible. We constantly strive to improve our customer service and efficiency." The City has developed the following goals to meet the requirements of the Sanitary Sewer Order and uphold their mission statement:
a) Minimize sanitary sewer overflows.
b) Prevent public health hazards.
c) Minimize inconveniences by responsibly handing interruptions in service. d) Protect the large investment in collection systems by maintaining adequate capacities and extending useful life.
e) Prevent unnecessary damage to public and private property. f) Use funds available for sewer operations in the most efficient manner. g) Convey wastewater to treatment facilities with a minimum of infiltration, inflow, and exfiltration. h) Provide adequate capacity to convey peak flows.
i) Perform all operations in a safe manner to avoid personal injury and property damage. j) Minimize impacts on environmentally sensitive waterways such as the San Joaquin River.
The City has consistently met these goals. The current maintenance plan encompasses the entire system but also focuses on known hot spots within the system. These are sections of the system that are prone to fats, oils, and grease (FOG). Preventive maintenance minimizes SSOs thereby protecting human health and the environment. Key aspects that have contributed to the City’s current success with stated goals are the maintenance and FOG programs. The City has worked to improve these activities, which has resulted in no SSOs in four years. Preventative maintenance is the key to achieving the established goals.
1.3 SSMP Update Schedule
Under Order No. 2006-0003-DWQ, an internal program audit should be conducted at a minimum frequency of once every two years, and the SSMP update must be updated every five years to reflect any significant program changes.
Under the Order 2022-0103-DWQ, the City shall update its SSMP every six years after the date of its last Plan Update due date. The City shall conduct an internal program audit at a minimum frequency of once every three years. The schedule for completing the SSMP updates and audits is based on the timelines
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4 which started with the adoption of Order No. 2006-0003-DWQ and is not based on the date that the update and audits are completed. The SWRCB has created the following website for searching the required due dates: https://www.waterboards.ca.gov/water_issues/programs/sso/lookup/. The schedule from this website is also provided in Table 1-1.
Table 1-1 – SSMP Update and Local Audit Schedule
Type Next Due Date
SSMP Update August 2, 2025
Audit August 2, 2024
1.4 Sewer System Asset Overview
The City’s owned assets and service area are described further in this section.
1.4.1 Location and Service Area
The City is located on Highway 33 along the Interstate 5 corridor in the northwestern portion of the San Joaquin Valley, approximately 13 miles southwest of Modesto. The City’s existing Water Quality Control Facility (WQCF) includes flows from the City of Patterson, unincorporated County areas that lie within the City’s sphere of influence (SOI), and the Diablo Grande’s residential and golf course resort community.
The City has an agreement with the Western Hills Water District (WHWD) to treat and dispose of Diablo Grande’s wastewater. The WQCF is located at 14901 Poplar Avenue in Stanislaus County approximately three miles northeast of the City’s limits, and adjacent to the San Joaquin River floodplain [1].
The City and WHWD service areas are shown in Figure 1-1.
1.4.2 Population and Community Served
As described in the Background section, the City has a population of approximately 23,781. The City’s land use designations consist of residential neighborhoods, commercials, industrials, mixed uses, public uses, parks, and open spaces.
1.4.3 Wastewater Collection System
The City operates and maintains its own wastewater collection system and infrastructure within the City limits. The City's Public Works Department manages and maintains approximately 63 miles of gravity sanitary sewer lines ranging from 4 to 33 inches in diameter, three lift stations, and one 4-inch force main approximately 160 feet in length [2]. A map book of the City’s existing wastewater collection system is provided in Appendix C.
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5 Figure 1-1 – City and WHWD Service Areas
Source: City of Patterson Wastewater Master Plan, prepared by Black Water Consulting Engineers, Inc. and NV5, April 2016 [2]
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7 1.4.4 Structures Diverting Storm Water to the Sewer System There are no structures diverting storm water to the sewer system.
1.4.5 Data Management System
The City has a Supervisory Control and Data Acquisition (SCADA) control system located in the existing administration building to monitor and control the sewer pump stations. The City also reports SSOs to the SWRCB’s online SSO database.
The City is planning to fully implement sanitary sewer maintenance programs and incorporate plans into the Mobile Maintenance Management System (MobileMMS).
1.4.6 Service Connections
The current service connections for each land use are provided in Table 1-2.
Table 1-2 – Number of Service Connections
Land Use Designation Total Service Connection
Commercial 281
Residential 6,495
Total 6,776
1.4.7 Unique Service Boundary Conditions and Challenge(s) The City has no unique service area boundary conditions and challenges.
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9 2 Organization
2.1 Regulatory Requirements
The SSMP must identify organizational staffing responsible and integral for implementing the local SSMP through an organization chart or similar narrative documentation that includes:
The name of the Legally Responsible Official as required in Section J of Order No. 2006-0003-DWQ and Section 5.1 (Designation of a Legally Responsible Official) of General Order 2022-0103-DWQ; The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific SSMP elements; Organizational lines of authority; and
Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county health officer, county environmental health agency, and State Office of Emergency Services.)
2.2 Legally Responsible Official
The City's Legally Responsible Officialsin all wastewater collection system matters are the Deputy Director of Operations and Maintenance and the Deputy Director of Public Works (Deputy Directors). The Deputy Directors are authorized to certify electronic spill reports submitted to the SWRCB, while the Public Works Director is responsible for implementing and maintaining all elements of this SSMP. The names and contact information for the Deputy Directors are included in Appendix D.
2.3 Contact Information and Organization Chart
The organization chart shown in Figure 2-1 indicates the City staff responsible for implementing, managing, and updating the SSMP. A brief description of responsibilities identified with each position follows. The names and phone numbers of staff filling these positions are included in Appendix D.
Staff have been identified and trained in the various elements of the SSMP. The number of operators attached to the Collections Division is four in addition to the division’s supervisor. The five operators have been trained in the aspects of sewer collection system maintenance and SSOs. The operators are sent for additional training as it becomes available through organizations such as the California Water Environment Association (CWEA). All three of the operators and the division's supervisor are certified Collection Systems Operators. In addition, there are other maintenance workers and division supervisors who are trained in collections system maintenance and SSO response procedures. This structure has worked well, and all reports are completed in a timely manner.
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10 City Council
City Manager
Public Works
Director
Deputy Directors
City Engineer
Civil Inspector
Utility Supervisor
Streets & Collection
Division
Streets
Maintenance
Workers
Deputy Director of
Regulatory
Compliance
Public Works
Inspector
Figure 2-1 – Organization Chart of City Staff Implementing SSMP City Council - Approves and adopts the SSMP, City Standards, and Ordinances.
City Manager - Determines whether various wastes are acceptable for discharging or should be prohibited from discharging into the City collection system; determines when pretreatment, flow control or additional fees will be required; approves plans for construction of monitoring manholes when required; reviews permit applications for compliance with City ordinances, rules, and regulations; issues permits; receives notification that work is ready for inspection; regulates quantity and quality of industrial waste and monthly sewage charges; collects fees and rental payments; and makes and enforces regulation necessary for safe, economical and efficient management, and protection of the City sewer system.
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11 Public Works Director - Establishes policy; plans strategy; leads staff; allocates resources; delegates responsibility; authorizes outside contractors to perform services; develops department plans and programs including sewer operations and the Capital Improvement Program; supervises the review of applications for permits for compliance with codes, regulations, and standards; and oversees and coordinates sewer maintenance operations.
Deputy Directors - Deputy Director of Operations and Maintenance and Deputy Director of Public Works are the Deputy Directors. The Deputy Directors assist the Public Works Director in the planning, directing, supervising, and coordinating of departmental functions and operational activities; assists in the monitoring and preparation of operating and capital improvement budgets and management of personnel assigned to the department; and supervises the operations and maintenance of City infrastructure.
City Engineer - Acts as project manager on public works projects; prepares plans, specifications and preliminary cost estimates; reviews private project development plans for compliance with codes, regulations, and standards; confers with the Public Works Director and maintenance department on sanitary sewer system issues; confers with contractors and consultants on engineering and construction matters; prepares reports on sewer and other public works projects; and coordinates development and implementation of the SSMP.
Utility Supervisor - Plans, organizes, and supervises the maintenance and repair of City wastewater infrastructure; manages field operations and maintenance activities; provides relevant information to agency management; prepares and implements contingency plans; leads emergency response; maintains records of projects assigned and completed; supplies equipment used and costs incurred; estimates needed equipment and equipment maintenance; investigates and reports SSOs; and trains field crews.
Deputy Director of Regulatory Compliance - Works as needed on applicable permits, laws, and regulations and provides support to all parts of operation. Reviews private project development plans for compliance with codes, regulations, and standards.
Civil Inspector - Reviews new and rehabilitated public infrastructure improvements for compliance with codes, regulations, and standards; and provides verbal/written reports to the City Engineer.
Public Works Inspector - Works with City Engineering and contractors on public and private construction projects. Performs SWPPP and other permit inspections.
Maintenance Worker - Works as a member of the field maintenance crew; performs preventative maintenance activities; responds to notifications of stoppages and SSOs; cleans, unplugs and repairs sewer lines; and mobilizes sewer cleaning equipment. The City is working with AFSCME Local 10 to create a Collection System Operator classification to handle collection system maintenance, operation, and repair duties.
2.4 Chain of Communication for Reporting SSOs
The chain of communication for reporting SSOs, from receipt of a complaint or observation to reporting the SSO to the SWRCB, is shown in Figure 2-2. Contact phone numbers for the parties included in the chain
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12 Observer
Public/City Staff
Public Works Department
Deputy Directors/Streets &
Wastewater Collection Division
Maintenance Workers (3)
Contain Spill, Fix Problem,
Clean-up
Answering Sevice
On-Call Personnel
of communication are listed in Appendix D along with the names and phone numbers of City staff included in the SSMP Organizational Chart.
To ensure SSOs are reported appropriately, the Public Works staff are trained in SSO reporting procedures and are familiar with the CIWQS web portal. All administrative staff are trained in these procedures as well to have adequate coverage in the event of illnesses or vacation. The SSO reporting process will be described in further detail in the following section entitled "Spill Emergency Response Plan." Figure 2-2 – Chain of Communication for Reporting SSOs
During Business Hours After Business Hours
Deputy Directors report
SSO to SWRCB & other
appropriate agencies
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13 3 Legal Authority
3.1 Regulatory Requirements
The SSMP must include copies or an electronic link to the City’s current sewer system use ordinances, services agreements, and/or legally binding procedures to demonstrate the City possesses the necessary legal authority to:
Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I/I); unauthorized storm water; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages; Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure;
Require that sewer system components and connections be properly designed and constructed; Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned or maintained by the City;
Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
3.2 Municipal Code
The legal authority required for the SSMP by the SWRCB is provided in the City's municipal code. Title 13 of the municipal code contains three chapters dedicated to the sewer system. The following is a description of these chapters:
13.02 Sanitary Code – Provides rules and regulations for the use and construction of sanitary sewer facilities installed, altered, or repaired by the City.
13.04 Sewer Extensions – Provides a process by which owners can request extension of the City’s sewer system through streets or alleys adjacent to their property for the purpose of connecting to the sewer system.
13.08 Outside Sewer Connections – Provides a process, rules, and regulations for governing “any connection with any sewer line of the City, whether within or without the corporation limits of the City, whereby sewage of any type is discharged into such sewer line from any residence, place of business or other location outside of the City corporate limits” (i.e., satellite systems).
The Patterson Municipal Code for sanitary sewer can be found using the following electronic link:
https://www.codepublishing.com/CA/Patterson/#!/Patterson13/Patterson13.html. Portions of these chapters are summarized in Table 3-1 as they pertain to the requirements described above.
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14 Table 3-1 – Legal Authority Checklist
Municipal Code Section Description
Prevention of Illicit Discharges
13.02.490 Prohibits leaders from roofs, surface drains for rainwater or storm sewers, from being connected to any sanitary sewer and prohibits any surface, storm water, or artesian well flows from entering the sewer system
13.02.500 Prohibits the discharge of several specific wastes to any public sanitary sewer
Satellite System Inflow
13.02.510 Lists types of wastes which may be prohibited Proper Design and Construction of Sewers and Connections Permit Requirements
13.02.150 Requires a permit prior to construction of a private sewage disposal system
13.02.210 Requires a permit prior to construction of a building or lateral sewer intended to connect to any public sewer
13.02.300 Requires a permit prior to construction, extension, or connection to any public sewer unless the contractor is under a contract awarded and entered into by the City
Design Requirements
13.02.170 Requires all private sewer systems to be designed in compliance with the Department of Public Health of the state and the health department of Stanislaus County
13.02.230 - 13.02.260 Provides regulations for sewers of adjacent buildings, sewers of old building, cleanouts, and lifting sewage when sewers are too low to permit gravity flow
13.02.320 - 13.02.340 Provides regulations for plans, profiles, and specifications required, subdivisions, and easements or right-of-ways
Construction Requirements
13.02.220 Requires design and construction of buildings and lateral sewers to be in accordance with the requirements of the City and the City Standard Specifications
13.02.310 Requires construction of all sewers within the City to be in accordance with the City Standard Specifications
13.02.350 and 13.02.360 Provides regulations for persons authorized to perform work and compliance with local regulations
Inspection and Testing
13.02.160 Allows the City to inspect the work at any time for all private sewage disposal systems
13.02.270 Requiresthe connection of any building or lateral sewers into the public sewer to be made in the presence of personnel designated by the City Manager
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15 Municipal Code Section Description
13.02.290 Requires all buildings and lateral sewers to be tested in accordance with the City Standard Specifications
13.02.370 and 13.02.380 Requires "as-built" drawings and testing of any public sewer to be in full compliance with all requirements of the Standard Specifications and to the satisfaction of the City Manager prior to acceptance by the City Lateral Maintenance Access
13.02.280 Ensures maintenance access for portions of the service lateral owned or maintained by the City
Limit Discharge of FOG and Other Debris
13.02.510 Allows the City to limit the discharge of FOG and other debris that may cause blockages
13.02.540 and 13.02.550 Allows the City to require the installation and maintenance of grease interceptors
13.02.090 Prohibits the depositing of any objectionable waste in an unsanitary manner on public or private property within the City
Enforcement
13.02.880 – 13.02.930 Provides the City authority to issue notices of violations, designate nuisances, provides disconnection authority, establish reconnection criteria, and abate nuisances
According to the 2022 Audit, the City is researching updatesto include language addressing pre-treatment prior to discharge in the collection system.
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17 4 Operations and Maintenance Program
4.1 Regulatory Requirements
The SSMP must include the items listed below that are appropriate and applicable to the City’s system.
An up-to-date map of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The maps must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities within the sewer system service area boundaries.
Preventive Operation and Maintenance Activities
Training
Equipment Inventory System
4.2 Updated Map of Sanitary Sewer System
The City has a collections system map that displays the location and sizes of all gravity lines, manholes, pumping facilities, and pressure pipes. The maps are presented in grid format and printed on 11”x17” paper with an index sheet. The City Engineer keeps a master set (electronic and hard copy) of the map, and they are also readily available in the Public Works' offices as well as Collections Division utility trucks.
The City has recently incorporated the sewer, storm drain, and water base maps into the City’s GIS system.
As City staff become aware of discrepancies, they mark changes on their maps. The Deputy Directors collect these copies of map sheets with corrections and submit them to the Public Works Director who will then provide copies of these corrections to the City Engineer. The affected map grids are corrected, and new pages are printed and distributed accordingly. These updates occur every six months (as needed).
The maps are also updated as new developments occur. Once a project has been constructed and final inspection has occurred, the City will request, as one of the punch list items,submittal of record drawings.
Once corrections have been received, the City Engineer will provide the revised map sheets within six weeks. Each map sheet has a print/version date in the bottom right-hand corner.
4.3 Preventive Operations and Maintenance Activities
Preventive maintenance work orders are generated by the Public Works Department based on the following maintenance schedule shown in Table 4-1.
Table 4-1 – Maintenance Schedule
Facility Routine Maintenance Frequency
Lift Stations Visual inspection Daily
Hot Spots Surface inspection of manholes and sewer flows, hydro flushed, cleaning as required, and chemical treatments as required (i.e., degreasers, odor control)
Monthly
Sewer Mains Cleaned with vactor truck
CCTV Inspection
Every Eight Years
Sewer Laterals Cleaned and/or chemical treatment Customer Driven
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18 The Collections Division is in the process of cleaning the entire sewer collections system. In addition to a vacuum/mainline cleaning truck, the City has a mainline camera unit to inspect and record the condition of the City’s collection system. From 2018-2022, the Collections crew has cleaned and inspected 11.2 miles of sanitary sewer mains. The crew has also repaired or replaced 24 sanitary sewer laterals. The City has purchased a new vacuum truck to replace the current (aging) vehicle. The older unit will remain in the fleet as a backup to the new truck providing continuous coverage during maintenance/repairs of the new unit. The Water Division also has a vacuum truck that may be used in the event both Collections vehicles are unable to function. The equipment is used to inspect the hot spots in the collection system to determine if the sewer mainline is sound in these areas. The results of the mainline inspections have been positive, and the creation of these hot spots is attributed to FOG. Public outreach is a component of the City’s FOG program and will be addressed in future activities related to the program.
The City’s system is divided into sectors based on the sewer utility map, and the Collections crew will complete a sector before moving on to the next section. The City uses the MobileMMS asset management software to record the size and condition of pipe, the footage of pipe cleaned, and the type of debris (if any) encountered. The software is installed on an Apple IPAD tablet and includes a map of the collections system. This digital map will display the areas that have been serviced once the data is entered. Areas known to have issues with sewer line blockages due to FOG are inspected weekly to minimize the chance that a line obstruction will go undetected. Lift stations are also inspected weekly and chemical treatment such as degreaser or odor control is applied as needed. Residents experiencing issues with their sewer lines may call the Public Works Department and City staff are dispatched immediately to address the issue.
The incident is then documented in the Department’s work order program (MobileMMS). Calls from residents placed after hours are routed to the City’s answering service and addressed by the City’s on-call personnel.
In addition to performing visual inspections of known trouble areas, the City maintains four sanitary sewer overflow equipment stations in manholes throughout the City. Each station has sensors to detect and record flows and water levels. The stations also alert operators via email and text of high-water levels inside the manhole, giving operators time to arrive, diagnose, and clear the issue. The 2022 Audit recommended evaluating whether additional stations would be appropriate.
4.4 Rehabilitation and Replacement Plan
Data obtained during maintenance and inspection activities is evaluated and analyzed based on the following criteria:
1. Line Obstructions
a. Number of prior SSOs due to obstructions at this location b. Cause of obstruction(s)
c. Amount of previous maintenance work performed at this location d. Prior inspection records
e. Overflow quantity and destination
f. Size of tributary area upstream
2. Pipe/Manhole Defects
a. Location
b. Prior inspection records
c. Size, depth, and length of defective line
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19 d. Depth of flow in line
3. Replacement
a. Remaining life expectancy
b. Other scheduled construction work at replacement location c. Potential severity of SSO
d. Location and permitting issues
e. Cost
The problem areas are then ranked to prioritize repair, rehabilitation, and/or replacement projects to be included in the CIP (this information is also utilized to prioritize or adjust the routine maintenance schedule).
The City maintains short (1 to 3 years) and long (3+ years) term CIPs which are living documents, updated annually, that help identify current and future City needs. The plans include a schedule and budget for planning, design, construction, and construction administration costs for completing identified projects.
4.5 Training
Operations and maintenance functions are performed by City staff, and training is tantamount to a successful program. The City provides technical skills and monthly safety training programs. Equipment training is obtained from manufacturer representatives and/or vendors of the products/equipment used in the maintenance program. Professional organizations,such as the CWEA, offer training and certification in storm water and wastewater collection. The City has staff members certified in these fields who attend seminars and workshops to meet training requirements and obtain continuing education units (CEUs) for recertification purposes.
The City contracts out all confined space operations, therefore no training programs for this type of work are offered at this time. Contractors performing any work on the City's sewer system need to meet or exceed the training requirements of regular staff. The City has a Confined Space Responsibilities checklist outlining items to be provided to the contractor and items to be provided by the contractor including detailed liability contract information.
4.6 Equipment and Replacement Part Inventories
The City has identified critical components of the sewer system and currently maintains an inventory of critical spare parts, including spare parts for vehicles and equipment, which are centrally stored at the Corporation Yard. A 15-year equipment maintenance replacement schedule was implemented in 2008 and will need to be updated by the end of 2023.
The City owns and maintains one emergency generator which is adequate for their sewer system since only three lift stations exist. A standardization policy for construction of sewer system facilities is in place and is specified in the City's Standard Specifications. The City has access to 24-hour emergency pump service, vehicle and equipment service, and parts and materials suppliers. Contact information for these vendors is included in the Emergency Response Plan. The City also maintains a vehicle and equipment list.
Separate files are kept on all vehicles and equipment containing maintenance and parts records.
Additionally, the City owns two vacuum trucks and a mainline camera. The trucks are used to perform maintenance activities as well as address SSOs, and the mainline camera works in conjunction with the
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20 vacuum trucks to inspect and record the condition of the facilities in a digital format. In addition to the collections crew, additional staff members are trained in the proper operation of the vacuum trucks.
A list of the City’s current sewer system equipment inventory, including the identification of critical replacement and spare parts, is provided in Appendix E.
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21 5 Design and Performance Provisions
5.1 Regulatory Requirements
The SSMP must include the following items as appropriate and applicable to the City’s system:
Updated design and construction standards and specifications for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in Section 8 (System Evaluation and Capacity Assurance Plan and Capital Improvements), the procedures must include component-specific evaluation of the design criteria.
Procedures and standards for inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.
5.2 Updated Design and Construction Standards and Specifications The City maintains standard specifications for construction of public improvements and inspection and testing of public sewer facilities. The City’s Improvements Standards were approved by City Council on August 17, 2021 (2021 Improvement Standards) [3]. A link to the 2021 Improvement Standards is provided below.
Link: https://www.ci.patterson.ca.us/DocumentCenter/View/6955/City-of-Patterson-ImprovementStandards?bidId= Details and specifications may be changed to reflect accepted design practices and industry standards.
City staff review the standards and make recommendations for updates annually. Recommendations are forwarded to the City Engineer who reviews the proposed updates and makes additional recommendations (if necessary) before inclusion into the standards. Copies of the current Improvements Standards are available through the City's Public Works Department as well.
Section 8 of the City's Improvement Standards provides specifications and detailed drawings for the sanitary sewer facilities including:
• Design Flow Rates, Peaking Factors, Pipe Size and Slope • Pipe for Sewer Mains
• Services
• Manholes
• Lift Stations
• Force Mains
• Trench Excavation
• Water in Trench
• Laying and Jointing of Pipe
• Lateral Connections
• Backfill
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22 • Grease Interceptors
• Sewer Main Separation Regulations
• Alignment and Depth of Sewers
• Trench Loading Conditions
• Sewer Laterals
5.3 Procedures and Standards
Section 8 of the City's Improvement Standards also has specifications for the inspection and testing of new public sewer facilities including:
• Installation
• Cleaning and Flushing
• Television Inspection
• Testing of Sewer Lines
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23 6 Spill Emergency Response Plan
6.1 Regulatory Requirements
The SSMP must include a developed Spill Emergency Response Plan to assure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
Address emergency system operations, traffic control and other necessary response activities; Contain a spill and prevent discharge to waters of the State or any drainage conveyance system; Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
Remove sewage from the drainage conveyance system;
Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters;
Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; Conduct post-spill assessments of spill response activities; Document and report spill events as required in the new General Order; and Annually, review and assess effectiveness of the Spill Response Plan, and update the Plan as needed.
The Spill Emergency Response Plan meets the requirements of Order 2022-0103-DWQ and provides all the information for an Overflow Emergency Response Plan Order which is required per Order No. 2006- 0003-DWQ.
A copy of the current Spill Emergency Response Plan is provided in Appendix F.
6.2 Notification Procedures
The City's Emergency Response Plan was updated as part of this 2023 SSMP. The plan is reviewed yearly, and pertinent contact information is updated. The Deputy Directors, each Public Works Supervisor, and on-call staff members have a copy of the plan and a packet of field forms in each respective field vehicle.
The packets contain easy to follow flow charts to assist staff members in determining the severity of the
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Packet Pg. 132 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
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24 spill as well as strategies for dealing with the spill. The City submits a monthly electronic report of all spills or non-spills to the SWRCB.
The Spill Emergency Response Plan includes the following components:
• Notification - During business hours, any reports or complaints of sewer backups or overflows are received through the Public Works Department; work orders are generated, and the Deputy Directors are notified. Maintenance worker(s) are then dispatched to assess, contain, fix, and/or clean-up the problem. After business hours, calls are routed through the answering service who then contact the on-call personnel. The on-call personnel will respond to the call and will notify the Deputy Directors. The City also encourages residents (via website and newsletter) to call Public Works if they are experiencing sewer issues inside the home. The City’s response to such calls is to dispatch a staff member to check the sewer lines that service the neighborhood in question. This will review if the source of the issue inside the home is due to an obstruction in the City sewer main line or specific to the residence. This practice will help avoid a potential SSO. Staff are instructed to give all calls related to sewer issues/SSOs top priority. • Response - Calls received during business hours will be responded to immediately to minimize the impact of an SSO. The Deputy Directors will dispatch maintenance worker(s) to respond to the call. Calls received after business hours will be responded to within one hour by the Public Works on-call person. Depending on the magnitude of the emergency, additional street maintenance workers may be dispatched as required. Non-emergency calls, even odor complaints, are also investigated immediately and will be responded to within one hour. • Reporting - Once the spill has been contained, the problem has been fixed, and/or the clean-up has been completed, the street maintenance worker or on-call personnel will turn in a completed work order and any other necessary field forms to the Deputy Directors, who is then responsible for reporting all SSOs to the SWRCB and other appropriate agencies, including the CIWQS online database.
• Impact Mitigation - There are basically three possible types of failures with the City's sewer system:
1. Minor line blockage due to grease, debris, etc.
2. Major line blockage due to a broken/collapsed line.
3. Lift station failure.
Flowcharts to assist personnel in performing an initial evaluation of the overflow/back-up situation, determining the responsible responders (i.e., City, other agency or customer), strategies for clearing blockage and traffic and crowd control, strategies for containing and preventing the discharge of untreated or partially treated wastewater, procedures for sampling, and methods of clean-up.
Training - Staff have been trained in SSO response procedures and safety training meetings are held once a month. Staff continue to learn new techniques from professional organizations through training opportunities. The City has also adopted a training matrix. This is a comprehensive training program for new hires requiring documented training on all equipment they are anticipated to use and training on work tasks they are anticipated to perform.
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August 2023
25 7 Sewer Pipe Blockage Control Program
7.1 Regulatory Requirements
The SSMP must include procedures to evaluate the City’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils grease, rages, and debris. The procedures must include, at minimum:
An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances;
A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area;
The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; Authority to inspect grease producing facilities, enforcement authorities, and whether the City has sufficient staff to inspect and enforce the fats, oils, and grease ordinance; An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.
7.2 FOG Control Plan
According to the 2022 Audit, the City had four SSOs during the years 2016 and 2018 that were caused by FOG. The City’s staff has prepared and implemented a FOG source control program to reduce the amount of these substances discharged into the sewer system.
7.3 Public Education and Outreach Program
The City currently addresses the public outreach section of the plan by posting information on the City website as well as articles in the citizen newsletter. The articles identify FOG and the proper way for citizens to dispose of such debris. Since 2013, the Public Works Department has embarked on a continuous public outreach campaign featuring many of the programs promoted by the Department. FOG is one of the key programs in the presentations and City staff has taken every opportunity available to reach as many people as possible. With the end of the pandemic, staff are once again able to visit elementary and middle schools via scheduled visits and special occasions such as Public Works Week and Arbor Day celebrations. Public Works operations crews have participated in Career Day events at Yolo Middle School in Newman, CA (Note: they most recently participated in April 2023). Although this is outside of Patterson’s service area, it is indicative of the effort the City is making in promoting a good FOG program.
Public Works continues its public outreach by setting up a booth to promote these programs during the
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26 annual Apricot Fiesta and other outdoor events. The Department has been very successful in distributing educational materials at these events and it will continue to participate in the years to come.
The Department has created and instituted an official FOG program that covers all FOG producing businesses as well as public outreach. Staff members assigned to the program include a Public Works Deputy Director, Public Works Inspector, and Environmental Compliance Specialist. The number of Public Works Inspectors has increased to three and are now better suited to assist in the program. Staff designed and produced a FOG binder with important outreach material that outlines the program as well as an educational component that describes the hazards of FOG and the equipment necessary to contain the pollutants. Included in the kit are maintenance logs and the procedure for reporting maintenance activities to the City. Also included is the legal authority for requiring the maintenance as well as the authority for inspecting grease interceptor facilities. Staff have identified all FOG producing establishments and have conducted meetings with facilities that currently have grease interceptors. City staff continue to conduct the introductory meetings with new businesses as they open in the City.
Maintenance activities for these establishments are monitored to ensure that the frequency of the activity is adequate, and that best management practices (BMPs) are being followed.
7.4 Disposal of Pipe-Blocking Substances
For FOG-generating businesses, FOG is collected, transported, and disposed of by a licensed grease hauler in accordance with the California Department of Food and Agriculture.
7.5 Legal Authority to Prohibit Discharges
Section 13.02.510 of the City’s municipal code provides the City the authority to prohibit grease disposal into the City’s sewer system, as follows:
13.02.510 Types of waste which may be prohibited.
No person shall discharge or cause to be discharged the following described substances, materials or wastes if it appears likely in the opinion of the city manager that such wastes may harm either the sewers, sewage treatment process or equipment, or can endanger personnel or property or create a public nuisance. In forming his opinion as to the acceptability of these wastes, the city will give consideration to such factors as the quantities of subject wastes in relation to flows and velocities in the sewers to which they discharge, sewer material, treatment process, treatment plant capacity and other pertinent factors.
7.6 Grease Removal Devices
There are currently older FOG producing establishments that do not have grease interceptors. This is due primarily to a lack of space as these locations are in the downtown district. The Collections Division periodically inspects the sewer mains servicing these facilities in order to determine the volume and impact of the FOG generated by these businesses. Staff recognizes that in some cases, a grease interceptor may not be practical due to the limited space available in some of the older locations and that the cost of an interceptor may cause a financial hardship on some, if not all, of the older businesses that generate FOG. Staff will consider alternatives (such as a grease trap in lieu of an interceptor) on a case-by-case basis.
Sections 13.02.540 and 13.02.550 of the City’s municipal code require grease interceptors be provided and maintained as follows:
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27 13.02.540 Interceptors required.
Any type of business or establishment where grease or other objectionable materials may be discharged into a public or private sewage main or disposal system shall be required to provide a grease, oil and sand interceptor when in the opinion of the city one is necessary for the proper handling of liquid wastes, containing grease in excessive amounts, or any flammable wastes, sand and other harmful ingredients. Grease interceptors, including grease traps, are grease removal devices that interrupt the flow of wastewater, allowing grease and solids to separate out before the wastewater enters the public sewer system. Interceptors shall conform to the following:
A. The size of grease interceptors shall be determined as described in the Uniform Plumbing Code and as approved by the city.
B. Interceptors shall be so installed and connected that they shall be at all times easily accessible for inspection, sample collection, cleaning and removal of grease and other ingredients.
C. Waste discharge from fixtures and equipment in establishments which may contain grease or other objectionable materials including, but not limited to, scullery sinks, pot and pan sinks, dishwashers, food waste disposals, soup kettlers, and floor drains located in areas where such objectionable materials may exist may be drained into the sanitary waste through the interceptor when approved by the city; provided, however, that toilets, urinals, wash basins, and other fixtures containing fecal material shall not flow through the interceptor.
D. Discharges entering interceptors shall not exceed one hundred ten degrees Fahrenheit.
E. Abandoned interceptors shall be emptied and filled as required for abandoned septic tanks. (Ord. 739 (part), 2013: Ord. 250 § 706, 1974).
13.02.550 Maintenance of Interceptors.
All grease, oil and sand interceptors shall be maintained by the owner, at his expense, in a continuously efficient operation at all times.
All grease, oil and sand interceptors shall be maintained by periodic removal of the accumulated grease. The use of chemicals to dissolve grease is specifically prohibited. No accumulated grease shall be introduced into any drainage piping or public or private sewer.
The discharger shall develop and maintain a record of periodic maintenance and pumping of the grease interceptor. Records shall be retained for a period of not less than three years. A copy of the cleaning record shall be maintained at the facility and made available to the city upon request.
Pumping shall be sufficiently frequent to prevent objectionable odors, surcharge of the removal device causing pass-through or interference with the operation of the sanitary sewer system.
When a grease interceptor is cleaned, the removed sediment, liquid and floating material shall be legally disposed of in a manner other than to city’s collection system.
All interceptor owners shall provide immediate access to the interceptor chambers at all times for the purpose of inspection, sampling, cleaning and maintenance. At no time shall any material, debris, obstacles or other obstructions be placed which will prevent immediate access to the interceptor.
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28 Regular inspection of grease interceptors will be conducted by the city, the frequency of which will be determined by the public works director. (Ord. 739 (part), 2013: Ord. 250 § 707, 1974).
7.7 Authority to Inspect
Section 13.02.960 of the City’s municipal code provides the authority for an authorized representative of the City to inspect grease producing facilities as follows:
13.02.960 Powers and authorities of inspectors.
Any duly authorized employee of the city shall carry evidence establishing his position as an authorized representative of the city and upon exhibiting the proper credentials and identification shall be permitted to enter in and upon any and all buildings, industrial facilities and properties for the purposes of inspection, reinspection, observation, measurement, sampling, testing and otherwise performing such duties as may be necessary in the enforcement of the provisions of the ordinances, rules and regulations of the city. All persons shall be held strictly responsible for any and all acts of agents or employees done under this chapter. Upon being notified by the city manager of any defect arising therefrom in any sewer or of any violation of this chapter, the person or persons having charge of the work shall immediately correct the same. (Ord. 250 § 1201, 1974).
Sections 13.02.880 through 13.02.930 of the City’s municipal code provides authority to issue notices of violations, designate nuisances, provide disconnection authority, establish reconnection criteria, and abate nuisances as follows:
13.02.880 Authority of City generally—Notices of violations.
The charges and rentals levied pursuant to the ordinance codified in this chapter shall be collected by the city manager, who shall make and enforce such regulations as may be necessary for safe, economical and efficient management and protection of the city sewage system, the city sewage treatment and disposal works, and such regulations as may be necessary for the regulation, collection, rebating and refunding of such charges or rentals.
In the event of a violation of any of the laws of the state, the ordinances of the city or rules and regulations so established referring to the discharge of sewage, the city shall notify the person or persons causing, allowing or committing such violation, in writing, specifying the violation and requiring or implementing any or all of the following actions as determined by the city.
A. Require the user to submit, for approval, a detailed time schedule of specific actions the user shall take in order to correct or prevent said violation.
B. Require user to cease or prevent further violation within five days after the receipt of such notice.
C. Immediately disconnect sewer service.
D. When discharge of wastewater causes an obstruction, damage, or other impairment to public sewerage facilities, the city manager may assess a charge against the user for work required to clean or repair the facilities and add such charge to the user’s monthly charges for use of public sewerage facilities.
E. Violation of the provisions of this chapter may result in fines levied at twenty-five dollars for the first offense, fifty dollars for the second offense and one hundred dollars for the third and subsequent violations.
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29 F. Any person violating any of the provisions of this chapter shall be liable to the city for any expense, loss or damage occasioned the city by reason of such violation. (Ord. 739 (part), 2013: Ord. 250 § 1101, 1974).
13.02.890 Nuisances designated.
Continued habitation of any building or continued operation of any industrial facility in violation of the provisions of the ordinance codified in this chapter or any other ordinance, rule or regulation of the city is a public nuisance. The city may cause proceedings to be brought for the abatement of the occupancy of the building or industrial facility during the period of such violation. (Ord. 250 § 1102, 7974).
13.02.900 Disconnection authority.
As an alternative method of enforcing the provisions of the ordinance codified in this chapter or any other ordinance, rule or regulation of the city, the city shall have the power to disconnect the user or subdivision sewer system from the sewer mains of the city. (Ord. 250 § 1103, 1974).
13.02.910 Reconnection.
When service has been disconnected as provided in this chapter, the city may require that the person or persons requesting that service be reestablished furnish a surety bond in the sum of five hundred dollars payable to the city and conditioned upon compliance with the provisions of this chapter before granting permission to make such reestablishment of service and any other terms imposed by the city. (Ord. 250 § 1104, 1974).
13.02.920 Nuisance abatement
During the period of such disconnection, habitation of such premises by human beings constitutes a public nuisance; whereupon the city shall cause proceedings to be brought for the abatement of the occupancy of the premises by human beings during the period of such disconnection. In such event, and as a condition of reconnection, there is to be paid to the city a reasonable attorney’s fee and cost of suit arising in the action. (Ord. 250 § 1105, 1974).
13.02.930 Article provisions as means of enforcement only.
The city declares that the foregoing procedures are established as a means of enforcement of the terms and conditions of its ordinances, rules and regulations, and not as a penalty. (Ord. 250 § 1106, 1974).
7.8 Identification of System Sections Prone to FOG Blockages Over the past several years, the City has identified specific sections, or hot spots, of the sewer system that are subject to blockages caused by FOG. Typically, these areas are identified because of complaints, or SSOs, and the resulting investigation. As an area is identified, it is added to the schedule for routine cleaning and maintenance, as discussed in Chapter 4. This has proven to be an effective method for reducing blockages and preventing SSOs resulting from FOG. The City will continue to address any new hot spots in the same manner.
7.9 Source Control Measures
The City provides educational information to customers to control FOG at the source. As described previously, the City regularly distributes public outreach materials. The City also regularly meets with FOG producing establishments. The City targets the following schedule for inspections of establishments with grease removal devices:
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30 Table 7-1 – Inspection Schedule for Grease Removal Devices Grease Removal Device Frequency of Inspection
1,200 gallons or larger Quarterly
Less than 1,200 gallons Quarterly
Removal Devices Located in Kitchen Quarterly
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31 8 System Evaluation and Capacity Assurance Plan and Capital Improvements
8.1 Regulatory Requirements
The SSMP must include procedures and activities for:
Routine evaluation and assessment of system conditions; Capacity assessment and design criteria;
Identification of risk and prioritization of corrective actions; and A capital improvement plan.
More detailed requirements for each of these procedures and activities listed above are included in each section below.
8.2 System Evaluation and Condition Assessment
The SSMP must include procedures to:
Evaluate the sanitary sewer system assets utilizing the best practices and technologies available; Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas;
o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State; Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.
As described in Section 4.3, the City has a mainline camera unit which is used to inspect and record the condition of the City’s collection system. The City’s maintenance schedule goal is to CCTV inspect the sewer mains on a ten-year cycle. Locations that hold a high level of environmental consequences, are in challenging terrain, or are near surface waters, including irrigation laterals, are given a higher priority for inspection. Records are maintained using the MobileMMS asset management software. Because the City is not located near the ocean or areas susceptible to wildfires, the City’s assets are less vulnerable to direct
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32 and indirect impacts of climate change. However, assets located in areas prone to flooding should also be assigned a higher priority.
8.3 Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
Dry-weather peak flow conditions that cause or contributes to spill events; The appropriate design storm(s) or wet weather events that causes or contributes to spill events; The capacity of key system components; and
Identify the major sources that contribute to the peak flows associated with sewer spills.
The capacity assessment must consider:
Data from existing system condition assessments, system inspections, system audits, spill history, and other available information;
Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
Capacity of systems subject to increased infiltration and inflow due to larger and/or higherintensity storm events as a result of climate change; Increases of erosive forces in canyons and streams near underground and above-ground system components due to larger and/or higher-intensity storm events; Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and
Necessary redundancy in pumping and storage capacities.
According to historical records, the City has not experienced any SSOs caused by deficiencies in capacity.
The City adopted a Wastewater Master Plan in April 2016 (2016 WWMP) which included a capacity evaluation. The results of the capacity evaluation confirmed that the sewer system has sufficient capacity for peak flow events. The City has a process of requesting updates of the hydraulic model, first developed in the 2016 WWMP, to project impacts from potential developments prior to City approval to ensure that the collection system and treatment plant have sufficient capacity.
8.4 Prioritization of Corrective Action
Chapter 8 of the 2016 WWMP included Capital Improvement Program (CIP) projects for the wastewater collection system and the treatment plant to continue providing sanitary sewer service to current and future customers. The CIP projects in the 2016 WWMP were prioritized based on near-term improvements or buildout improvements. The near-term improvements were based on the findings of a capacity evaluation and condition assessment.
8.5 Capital Improvement Plan
The CIP is required to include the following items:
Project schedules including completion dates for all portions of the capital improvement program;
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33 Internal and external project funding sources for each project; and Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.
The sewer CIP listed in the City’s annual budget for Fiscal Year 2022-2025 is summarized in Table 8-1.
Table 8-1 – Sewer CIP Projects for Fiscal Year 2022-2025 Description Expenditures
WQCF Expansion Phase III $9,137,000
WQCF Admin Building $3,000,000
Ward Avenue Sewer Lift Station $300,000
South Ditch Clarifier - Rehab $250,000
Percolation Pond Repair (#10-18) $150,000
Total $12,837,000
The annual budget includes more detailed information regarding funding sources for these projects. All projects are coordinated with the City’s operation and maintenance staff, engineering staff, and consultants from planning through to construction and any applicable impacted utility agencies. The City annually updates the CIP based on input from City staff and completed studies.
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35 9 Monitoring, Measurement, and Program Modifications
9.1 Regulatory Requirements
The SSMP must include an adaptive management section that addresses Plan implementation effectiveness and the steps for necessary Plan improvement, including:
Maintaining relevant information, including audit findings, to establish and prioritize appropriate SSMP activities;
Monitoring implementation and measuring the effectiveness of each SSMP Element; Assessing the success of preventive operation and maintenance activities; Updating SSMP procedures and activities based on results of monitoring and performance evaluations; and
Identifying and illustrating spill trends, including spill frequency, locations, and estimated volumes.
9.2 Information and Record-Keeping
The City currently monitors and maintains records for the following items:
Number, cause, and locations of blockages.
Number, cause, location, and volume of SSOs.
Number and reason for customer complaints.
Response time.
Date, length of pipe cleaned, and debris found.
The following items are also monitored and/or measured to determine the effectiveness of the SSMP, assess the effectiveness of the maintenance program, and update program elements as appropriate:
Number and location of blockages due to FOG.
Number and location of SSOs due to FOG.
Number and location of FOG producing facilities.
Total number and volume of SSOs.
Number of repeat SSOs.
Number of mainline blockages.
9.3 Monitoring of SSMP Elements:
The monitoring activities for each SSMP element are described in each section.
9.4 Assessing Effectiveness of Preventative Operations and Maintenance The current maintenance activities performed on the collections system and the FOG program have helped to been effective as demonstrated by having no SSOs for the past five years. Effectiveness of system operations and maintenance should be evaluated by receiving input from staff, reviewing records, and historical SSOs.
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36 9.5 Program Updates
The SSMP is required to be updated to maintain current information and adjust the specific programs as necessary to meet the goals stated in Section 1. The Deputy Directors are responsible for reviewing the above-listed information at least annually to assess the effectiveness of the various elements of the SSMP.
Significant information, such as contact numbers, names, chain of communication, etc. will be updated as required. The annual assessments or audits will be utilized to determine whether additional changes need to be made to the SSMP. In accordance with the General Order 2022-0103-DWQ, the SSMP will be thoroughly reviewed and updated every six years, considering program audits and annual reports for the data monitored and measured.
9.6 SSO Trends
Historical SSOs will be reviewed to assist the City with determining if adjustments to the operation and maintenance program and CIP are necessary. The SSO trends from 2016 to 2022 are shown in Figure 9-1.
Figure 9-1 – SSO Chart
Source: 2022 Audit
0 1
2 3
2016 2017 2018 2019 2020 2021 2022
YEAR
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37 10 Program Audits
10.1 Regulatory Requirements
The SSMP shall include internal audit procedures, appropriate to the size and performance of the system, for the City to comply with Order No. 2006-0003-DWQ and Order 2022-0103-DWQ.
10.2 SSMP Audits Overview
The last SSMP Audit was completed in 2022 as described in Chapter 1. According to Order No. 2006-0003- DWQ, at a minimum, the audits should be prepared every two years and a report must be kept on file.
In 2022, the SWRCB issued a public notice and released the Order 2022-0103-DWQ to update, expand, and clarify the requirements in Order No. 2006-0003-DWQ. Order 2022-0103-DWQ requires an internal program audit at a minimum frequency of once every three years, based on the timelines first started with the adoption of Order No 2006-003-DWQ.
At minimum, the audit must:
Evaluate the implementation and effectiveness of the City’s SSMP in preventing spills; Evaluate the City’s compliance with the General Order;
Identify SSMP deficiencies in addressing ongoing spills and discharges to waters of the State; and Identify necessary modifications to the SSMP to correct deficiencies.
The City shall submit a complete audit report that includes:
Audit findings and recommended corrective actions; and
A proposed schedule for the Enrollee to address the identified deficiencies.
10.3 Audit Schedule
The City recently completed an internal program audit in 2022. The next audit is due on August 2, 2024 as shown in Table 1-1.
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39 11 Communication Program
11.1 Regulatory Requirements
The SSMP must include procedures for the City to communicate with:
The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
Owners/operators of systems that connect into the City’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.
11.2 Communication with Public
The City maintains a web site (http://www.ci.patterson.ca.us) to inform the public of City activities.
General and other important information is available to the public. Tips on acceptable use of garbage disposals and contact information for reporting sewer issues are provided. Other communication tools include utility bill inserts and articles in the City’s Citizen Newsletter. As previously stated, the Public Works Department has made public outreach a priority and takes every opportunity to present educational materials year-round.
11.3 Communication with Stakeholders
Additional communications with stakeholders, i.e., developers, restaurant owners, and users with the potential for large discharges, are provided through the City's Standard Specifications, general correspondence, and inspections.
11.4 Communication with Satellite Systems
The WHWD is responsible for providing water and sewer service to the Diablo Grande subdivision.
Wastewater from Diablo Grande is discharged into the City’s sewer system and is the only satellite system served by the City. WHWD is responsible for preparing an SSMP for their system. City staff and Diablo Grande personnel meet as needed. The Memorandum of Understanding (MOU) agreement between the City and WHWD is attached as Appendix G.
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Packet Pg. 148 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
40 THIS PAGE INTENTIONALLY LEFT BLANK.
6.6.c
Packet Pg. 149 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
41 12 References
[1] California Regional Water Quality Control Board Central Valley Region Order R5-2018-0070 Waste Discharge Requirements for the City of Patterson Water Quality Control Facility. [2] City of Patterson Wastewater Master Plan, prepared by Black Water Consulting Engineers and NV5, April 2016.
[3] City of Patterson Improvement Standards, prepared by the City of Patterson, approved by City Council on August 17, 2021.
6.6.c
Packet Pg. 150 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City of Patterson
Sewer System Management Plan Update
August 2023
42 THIS PAGE INTENTIONALLY LEFT BLANK.
6.6.c
Packet Pg. 151 Attachment: SSMP (Approve Resolution No. 2023-45 Adopting updated Sewer System Management Plan) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Fernando Ulloa, City Engineer
MEETING DATE: October 3, 2023
ITEM NO: 6.7
SUBJECT: Approve Resolution No. 2023-46 Accepting the Dutch Bros Project as Complete; Authorizing the City Clerk to File the Notice of Completion.
RECOMMENDATION
Motion to Approve Resolution No. 2023-46 Accepting the Dutch Bros Project as Complete; Authorizing the City Clerk to File the Notice of Completion.
BACKGROUND
The City Council and Planning Commission approved the development of Dutch Bros located at 2930 Sperry Avenue (APN# 021-093-014) on the planning commission meeting of September 23, 2021. The developer, Dutch Bros. Coffee, LLC and hired Graves Construction and their subcontractors to construct the project. The project has been completed and the developer has complied with all Conditions of Approval and is requesting to be placed on the City Council agenda for project completion.
ANALYSIS
The City’s Engineer(s) and Public Works staff have performed the necessary inspections on all the offsite public improvements and certify that the developer has met all requirements for the general improvements. A notice of completion and a resolution are attached for Council’s approval.
A resolution has been prepared and attached to accept the project as complete and the Notice of Completion and the Agreement will need to be recorded by the City Clerk.
6.7 Packet Pg. 152
The developer has approved and signed off on the Landscape and Stormwater Control Measures Maintenance & Access Agreement.
FISCAL IMPACT
There is no budget impact associated with this item. The developer has paid all costs associated with these items.
6.7 Packet Pg. 153
1 1
2 RESOLUTION NO. 2023-46
3 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON, 5 ACCEPTING THE PROJECT AS COMPLETE, AUTHORIZING STAFF TO FILE THE 6 NOTICE OF COMPLETION FOR THE PUBLIC IMPROVEMENTS FOR DUTCH BROS 7 WHEREAS, the Developer/Owner, “Dutch Bros Coffee LLC and the Contractor, 8 “Graves Construction” have completed all the improvements for the Dutch Bros in 9 accordance to the contract requirements and plans and specifications; and 10 WHEREAS, the City Engineer(s) and Department of Public Works have inspected 11 the work and recommended that the project be accepted as complete. 12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 13 Patterson that it hereby accepts the project as complete, directs the City Clerk of the City 14 of Patterson to file the Notice of Completion for the Dutch Bros. 15 The foregoing resolution was passed by the City Council at a regular meeting held on the 3
rd 16 day of October 2023 by _______________, who moved its adoption, which 17 motion was duly seconded by _________________, and the resolution adopted by the 18 following roll call vote:
19 20 AYES:
21 NOES:
22 EXCUSED:
23 24 APPROVED:
25 26
27 28 ________________________
29 Michael Clauzel
30 Mayor of the City of Patterson
31 6.7.a
Packet Pg. 154 Attachment: Resolution No. 2023-46 Dutch_Bros (Approve Resolution No. 2023-46 Accepting the Dutch Bros Project) 2 1
2 ATTEST:
3 4
5 6 ___________________________
7 Aracely Alegre
8 City Clerk of the City of Patterson
9 10
11 12
13 14
15 I hereby certify that the foregoing is a full, correct and true copy of a resolution 16 passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a regular meeting held on the 3 rd 17 day of October 2023,
18 and I further certify that said resolution is in full force and effect and has never been 19 rescinded or modified.
20 DATED:
21 22 ____________________________
23 City Clerk of the City of Patterson
24 25
26 6.7.a
Packet Pg. 155 Attachment: Resolution No. 2023-46 Dutch_Bros (Approve Resolution No. 2023-46 Accepting the Dutch Bros Project) Recording Requested By:
CITY OF PATTERSON
When Recorded Mail To:
City Clerk’s Office
City of Patterson
P.O. Box 667
Patterson, CA 95363
SPACE ABOVE THIS LINE FOR RECORDER’S USE
CITY OF PATTERSON
NOTICE OF COMPLETION
(Resolution Attached)
Notice is hereby given that:
1. The undersigned is a representative of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is the City of Patterson.
3. The full address of the owner is 1 Plaza, Patterson, CA 95363.
4. The nature of the title of the owner is In Fee.
5. A work of improvement on the property hereinafter described was completed on October 3, 2023
6. The name of the contractor, for such work of improvement was Graves Construction
7. The nature of the work of improvement was Dutch Bros
8. The property on which said work of improvement was completed is in the city of Patterson, County of Stanislaus, State of California, and is described as follows: New restaurant Dutch Bros building, and site improvements.
9. The street address of said property is 2930 Sperry Avenue, CA 95363 I, Fernando Ulloa, declare under penalty of perjury, under the laws of the State of California that the foregoing is true and correct.
Signing on behalf of City of Patterson
Dated: ____________ By
Fernando Ulloa, City Engineer
VERIFICATION:
I, _______________________________________, the undersigned, declare under penalty, under the laws of the State of California that I am the owner, or agent to the owner, of the interest or estate in the property described in the above notice; that I have read the notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.
Executed on ________________________, at Patterson, California. (date)
Signing on behalf of City of Patterson
Fernando Ulloa, City Engineer, City of Patterson
6.7.b
Packet Pg. 156 Attachment: NOC -Dutch_Bros (Approve Resolution No. 2023-46 Accepting the Dutch Bros Project) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Fernando Ulloa, City Engineer
MEETING DATE: October 3, 2023
ITEM NO: 6.8
SUBJECT: Approve Resolution No. 2023-47 Accepting the Grocery Outlet Project as Complete; Authorizing the City Clerk to File the Notice of Completion.
RECOMMENDATION
Motion to Approve Resolution No. 2023-47 Accepting the Grocery Outlet Project as Complete; Authorizing the City Clerk to File the Notice of Completion.
BACKGROUND
The City Council and Planning Commission approved the development of Grocery Outlet located at 2900 Sperry Avenue (APN# 021-093-013) at the planning commission meeting of August 26, 2021. The developer, Best Development Group hired AGI General Contracting and their sub-contractors to construct the project. The project has been completed and the developer has complied with all Conditions of Approval and is requesting to be placed on the City Council agenda for project completion.
ANALYSIS
The City’s Engineer(s) and Public Works staff have performed the necessary inspections on all the offsite public improvements and certify that the developer has met all requirements for the general improvements. A notice of completion and a resolution are attached for Council’s approval.
A resolution has been prepared and attached to accept the project as complete and the Notice of Completion and the Agreement will need to be recorded by the City Clerk.
6.8 Packet Pg. 157
The developer has approved and signed off on the Landscape and Stormwater Control Measures Maintenance & Access Agreement.
FISCAL IMPACT
There is no budget impact associated with this item. The developer has paid all costs associated with these items.
6.8 Packet Pg. 158
1 1
2 RESOLUTION NO. 2023-47
3 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON, 5 ACCEPTING THE PROJECT AS COMPLETE, AUTHORIZING STAFF TO FILE THE 6 NOTICE OF COMPLETION FOR THE PUBLIC IMPROVEMENTS FOR GROCERY 7 OUTLET
8 WHEREAS, the Developer/Owner, “Best Development Group”, and the 9 Contractor, “AGI General Contracting” have completed all the improvements for the 10 Chipotle in accordance to the contract requirements and plans and specifications; and 11 WHEREAS, the City Engineer(s) and Department of Public Works have inspected 12 the work and recommended that the project be accepted as complete. 13 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of 14 Patterson that it hereby accepts the project as complete, directs the City Clerk of the City 15 of Patterson to file the Notice of Completion for the Grocery Outlet. 16 The foregoing resolution was passed by the City Council at a regular meeting held on the 3
rd 17 day of October 2023 by _______________, who moved its adoption, which 18 motion was duly seconded by _________________, and the resolution adopted by the 19 following roll call vote:
20 21 AYES:
22 NOES:
23 EXCUSED:
24 25 APPROVED:
26 27
28 29 ________________________
30 Michael Clauzel
31 Mayor of the City of Patterson
32 6.8.a
Packet Pg. 159 Attachment: Resolution 2023-47 Grocery_Outlet (Approve Resolution No. 2023-47 Accepting the Grocery Outlet Project as Complete) 2 1
2 ATTEST:
3 4
5 6 ___________________________
7 Aracely Alegre
8 City Clerk of the City of Patterson
9 10
11 12
13 14
15 I hereby certify that the foregoing is a full, correct and true copy of a resolution 16 passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a regular meeting held on the 3 rd 17 day of October 2023,
18 and I further certify that said resolution is in full force and effect and has never been 19 rescinded or modified.
20 DATED:
21 22 ____________________________
23 City Clerk of the City of Patterson
24 25
26 6.8.a
Packet Pg. 160 Attachment: Resolution 2023-47 Grocery_Outlet (Approve Resolution No. 2023-47 Accepting the Grocery Outlet Project as Complete) Recording Requested By:
CITY OF PATTERSON
When Recorded Mail To:
City Clerk’s Office
City of Patterson
P.O. Box 667
Patterson, CA 95363
SPACE ABOVE THIS LINE FOR RECORDER’S USE
CITY OF PATTERSON
NOTICE OF COMPLETION
(Resolution Attached)
Notice is hereby given that:
1. The undersigned is a representative of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is the City of Patterson.
3. The full address of the owner is 1 Plaza, Patterson, CA 95363.
4. The nature of the title of the owner is In Fee.
5. A work of improvement on the property hereinafter described was completed on October 3, 2023
6. The name of the contractor, for such work of improvement was AGI General Contracting
7. The nature of the work of improvement was Grocery Outlet
8. The property on which said work of improvement was completed is in the city of Patterson, County of Stanislaus, State of California, and is described as follows: New Grocery Outlet building, and site improvements.
9. The street address of said property is 2900 Sperry Avenue, CA 95363 I, Fernando Ulloa, declare under penalty of perjury, under the laws of the State of California that the foregoing is true and correct.
Signing on behalf of City of Patterson
Dated: ____________ By
Fernando Ulloa, City Engineer
VERIFICATION:
I, _______________________________________, the undersigned, declare under penalty, under the laws of the State of California that I am the owner, or agent to the owner, of the interest or estate in the property described in the above notice; that I have read the notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.
Executed on ________________________, at Patterson, California. (date)
Signing on behalf of City of Patterson
Fernando Ulloa, City Engineer, City of Patterson
6.8.b
Packet Pg. 161 Attachment: NOC - Grocery_Outlet (Approve Resolution No. 2023-47 Accepting the Grocery Outlet Project as Complete) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Jeff Gregory, Fire Chief
MEETING DATE: October 3, 2023
ITEM NO: 6.9
SUBJECT: Approve of Surplus City Vehicle FY 2023/2024.
RECOMMENDATION
Motion to Approve of Surplus City Vehicle FY 2023/2024.
BACKGROUND
The vehicle listed below is at the end of its service life and ready for surplus. Pending Council approval, the following item will be sent to auction, sold, or disposed of, as it has been the City’s standard practice.
Vehicle Description VIN No. License # Mileage
2001 F0101 457AT0902C040077 1131424 73584
ANALYSIS
Once Council approval is received on the item listed above, staff will prepare it for surplus.
Vehicles are replaced using age and mileage criteria. Vehicles are categorized as end of service life when they reach 15 years, or they have reached 100,000 miles. This vehicle has surpassed the 15 years and mileage criteria to be placed on the surplus and replacement list. Once they reach these criteria, they are still evaluated annually to see if they can be left in service for another year. These vehicles have been evaluated and our fleet mechanics are recommending they be surplussed. At this time, these vehicles are subject to repairs and discontinued parts that would render the vehicle unusable while waiting for parts and repair. These instances may adversely affect the Public Works Department divisions in their daily maintenance and response to submitted work orders from the residents.
6.9 Packet Pg. 162
FISCAL IMPACT
The revenue received from the surplus will be returned back to its designated budget.
6.9 Packet Pg. 163
City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Jeff Gregory, Fire Chief
MEETING DATE: October 3, 2023
ITEM NO: 6.10
SUBJECT: Approve Resolution No. 2023-48 Approving the Lease Agreement with PNC Bank for the Purchase of Fire Trucks.
RECOMMENDATION
Motion to Approve Resolution No. 2023-48 Approving the Lease Agreement with PNC Bank for the purchase of Fire Trucks.
BACKGROUND
Pierce Financial Solutions provides tax-exempt municipal leasing program for the purchase of fire apparatus. This program will allow the Patterson Fire Department to enter into an agreement that will sustain the longevity of our apparatus replacement program for years to come. The current apparatus in service today are over their 20-year lifespan and have incurred a tremendous maintenance budget. By entering into this agreement, we will drastically reduce maintenance costs because these apparatus will be replaced on an 10-year lifespan with a buy back option if needed.
ANALYSIS
The City of Patterson Fire Department holds public safety as its number one priority. By entering into this agreement, the reliability of responding fire apparatus increases dramatically by having the latest technology, warranty, service, and proprietary parts that Pierce Manufacturing offers.
This agreement also produces a high level of morale with personnel and also has recruitment traits for potential firefighters of the City of Patterson.
FISCAL IMPACT
6.10 Packet Pg. 164
FY 2023-24 we will have a savings of $319,915.06. The first two years' payment interest only of $123,281.33 will be due annually. After delivery, the annual payment of $238,235.13 will be due annually for the remainder of the 10-year term with an option to purchase or turn in a one-time balloon payment of $360,166,17.
6.10 Packet Pg. 165
RESOLUTION NO. 2023-48
Municipality/Lessee: City of Patterson
Principal Amount Expected To Be Financed: $1,890,817.90 WHEREAS, the Municipality is a political subdivision of the State in which Municipality is located (the “State”) and is duly organized and existing pursuant to the Constitution and laws of the State.
WHEREAS, pursuant to applicable law, the governing body of the Municipality (“Governing Body”) is authorized to acquire, dispose of and encumber real and personal property, including, without limitation, rights and interest in property, leases and easements necessary to the functions or operations of the Municipality.
WHEREAS, the Governing Body hereby finds and determines that the execution of one or more Master Lease-Purchase Agreements (“Leases”) in the principal amount not exceeding the amount stated above for the purpose of acquiring the property (“Equipment”) to be described in the Leases is appropriate and necessary to the functions and operations of the Municipality.
WHEREAS, PNC Bank, National Association (“Lessor”) shall act as Lessor under said Leases.
NOW, THEREFORE, Be It Ordained by the Governing Body of the Municipality:
Section 1. Either one of the Ken Irwin OR Jeff Gregory (each an “Authorized Representative”) acting on behalf of the Municipality, is hereby authorized to negotiate, enter into, execute, and deliver one or more Leases in substantially the form set forth in the document presently before the Governing Body, which document is available for public inspection at the office of the Municipality. Each Authorized Representative acting on behalf of the Municipality is hereby authorized to negotiate, enter into, execute, and deliver such other documents relating to the Lease as the Authorized Representative deems necessary and appropriate. All other related contracts and agreements necessary and incidental to the Leases are hereby authorized.
Section 2. By a written instrument signed by any Authorized Representative, said Authorized Representative may designate specifically identified officers or employees of the Municipality to execute and deliver agreements and documents relating to the Leases on behalf of the Municipality.
Section 3. The aggregate original principal amount of the Leases shall not exceed the amount stated above and shall bear interest as set forth in the Leases and the Leases shall contain such options to purchase by the Municipality as set forth therein.
Section 4. The Municipality’s obligations under the Leases shall be subject to annual appropriation or renewal by the Governing Body as set forth in each Lease and the Municipality’s obligations under the Leases shall not constitute general obligations of the Municipality or indebtedness under the Constitution or laws of the State.
Section 5. As to each Lease, the Municipality reasonably anticipates to issue not more than $10,000,000 of tax-exempt obligations (other than “private activity bonds” which are not
6.10.a
Packet Pg. 166 Attachment: Resolution 2023-48 Approving Lease Agreement (Approve Resolution No. 2023-48 Approving the Lease Agreement with PNC “qualified 501(c)(3) bonds”) during the current calendar year in which each such Lease is issued and hereby designates each Lease as a qualified tax-exempt obligation for purposes of Section 265(b) of the Internal Revenue Code of 1986, as amended.
Section 6. This resolution shall take effect immediately upon its adoption and approval.
ADOPTED AND APPROVED on this 3rd, day of October 2023.
The undersigned Secretary/Clerk of the above-named Municipality hereby certifies and attests that the undersigned has access to the official records of the Governing Body of the Municipality, that the foregoing resolutions were duly adopted by said Governing Body of the Municipality at a meeting of said Governing Body and that such resolutions have not been amended or altered and are in full force and effect on the date stated below.
The foregoing resolution was passed by the City Council at a regular meeting held on the 3 rd day of October 2023, by , who moved its adoption, which motion was duly seconded by , and the resolution adopted by the following roll call vote:
AYES:
NOES:
EXCUSED:
APPROVED:
_________________________________________
Michael Clauzel
Mayor of the City of Patterson
ATTEST:
______________________________________
Aracely Alegre
City Clerk of the City of Patterson
6.10.a
Packet Pg. 167 Attachment: Resolution 2023-48 Approving Lease Agreement (Approve Resolution No. 2023-48 Approving the Lease Agreement with PNC I hereby certify that the foregoing is a full, correct, and true copy of a resolution passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a regular meeting held on the 3 rd day of October 2023, and I further certify
that said resolution is in full force and effect and has never been rescinded or modified.
DATE:
________________________________
City Clerk of the City of Patterson
6.10.a
Packet Pg. 168 Attachment: Resolution 2023-48 Approving Lease Agreement (Approve Resolution No. 2023-48 Approving the Lease Agreement with PNC City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Mike Willett, Public Works Director
MEETING DATE: October 3, 2023
ITEM NO: 7.1
SUBJECT: Solid Waste Program Presentation
Informational item, no action needed.
7.1 Packet Pg. 169
2023 Program Presentation
to the City Council
October 3, 2023
7.1.a
Packet Pg. 170 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Purpose
• To provide the City Council and
members of the community an
overview of the City’s Solid
Waste Program
7.1.a
Packet Pg. 171 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste City of Patterson Team
• City Council & City Manager
• Public Works Administration
and Regulatory Compliance
Staff
• Public Works Operations and
Maintenance Staff
7.1.a
Packet Pg. 172 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Legislation • AB 341 (2011) Mandatory
Commercial Recycling
• AB 1826 (2020) Mandatory
Commercial Organics
Recycling
• SB 1383 (2020) Short-lived
Climate Pollutants: Organic
Waste Reductions
This Photo by Unknown Author is licensed under CC BY-SA
7.1.a
Packet Pg. 173 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Legislative Purpose
• Divert solid waste from the
landfills
• Reduce greenhouse gas
emissions
7.1.a
Packet Pg. 174 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste City’s Program Goals
• Compliance with mandates issued by
State of California legislature.
• Perform approximately 40
SB 1383 quarterly inspections
• Provide education and outreach
to City residents.
• Review & approve construction
and project documents to
ensure compliance.
• Submit annual reports to
CalRecycle summarizing program
performance.
7.1.a
Packet Pg. 175 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Compliance with
State Mandates
• CalRecycle is a branch of the
California Environmental
Protection Agency that
oversees the state's waste
management, recycling, and
waste reduction law (state
mandates).
• The City of Patterson is in
compliance with state
mandates.
7.1.a
Packet Pg. 176 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste City Waste Collection
• REDUCE – REUSE – RECYCLE
through the City 3-cart system
for organics, recyclables and
regular trash.
7.1.a
Packet Pg. 177 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste City Waste Collection
• REDUCE – REUSE – RECYCLE
with two annual bulky item
pickups per residential
customer.
• To schedule an appointment,
call 209-895-8040.
• For more information, refer to
the City website at
www.ci.patterson.ca.us/911/B
ulky-Item-Pick-Up
Acceptable:
Furniture
Tree Branches
Appliances
Air Conditioners
Toilets
Sinks
Exercise Equip.
Bicycles
Lawnmowers
Doors
Carpet
Outdoor patio
Unacceptable:
Hazardous Waste
Tree stumps
Tires
Auto parts
Dead animals
Garbage
Tv’s/PC Monitors
Glass or mirrors
C&D materials
Fencing materials
Commercial &
business waste
Bulky Items Pickup
7.1.a
Packet Pg. 178 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste SB 1383 Mandate
(Compost Procurement)
7.1.a
Packet Pg. 179 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Organic Procurement
(Program Data)
• Beginning January 1, 2022, SB 1383
requires cities and counties to procure
annually a quantity of recovered organic
waste products to meet their annual
procurement target.
• The City of Patterson purchased a
mulch/compost blower to help fulfill the
states organic procurement target
mandate in the amount of 1,859 tons per
year.
• City Staff placed 40 tons of compost
with the blower in a demonstration to
CalRecycle.
7.1.a
Packet Pg. 180 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Education & Outreach
• Special Events
• Sacred Heart School (2023)
• Las Palmas Elementary (2023)
• Apricot Fiesta
• Earth Day
• Back-to-School Event
• Collected Solid Waste Survey
• Parents and students win prizes!
7.1.a
Packet Pg. 181 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Education & Outreach
• Meetings with the business
community
• Facebook
• City Quarterly Newsletter
• Utility Bill Inserts
• Radio Advertisements
• City Website
7.1.a
Packet Pg. 182 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Community Initiatives
• Community Yard Sale (Spring)
• Community Recycling Day
• Two per year, one in spring and
one in fall.
• Household Hazardous Waste
• Electronic Waste Recycling
• Tire Recycling
• Mattress Recycling
• Paper Shredding
7.1.a
Packet Pg. 183 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Community Yard Sale (Reuse)
This Photo by Unknown Author is licensed under CC BY
7.1.a
Packet Pg. 184 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Community Yard Sale (Reuse)
(Event Data)
• The 2023 Community Yard Sale
consisted of 36 individual households
holding an event at their residence.
• Yard Sales and donating gently
used items to places like Community
Hospice or Salvation Army help to
reduce waste from the landfill.
7.1.a
Packet Pg. 185 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Community Recycling Day Event
(Household Hazardous Waste Recycling)
7.1.a
Packet Pg. 186 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Household Hazardous Waste (HHW) Recycling
(Collection Data)
• Stanislaus County’s HHW team saw
over 100 automobiles roll through
their station.
• The HHW Team collected tons of
household waste such as batteries,
toxic liquids and solids, antifreeze,
paint, used oil and oil filters.
• For example: 1,400 pounds of latex
paint and 1,600 pounds of oil.
7.1.a
Packet Pg. 187 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Community Recycling Day Event
(Electronic Waste Recycling)
7.1.a
Packet Pg. 188 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Electronic Waste Recycling
(Collection Data)
• The Greater Valley Conservation
Corp (GVCC) provided staffing,
trucking and processing of e-waste.
• The GVCC Team collected 8,469
pounds of waste.
• For Example: 83 flat screen TV’s.
7.1.a
Packet Pg. 189 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Community Recycling Day Event
(Tires and Mattress Recycling)
7.1.a
Packet Pg. 190 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Tires and Mattress Recycling
(Collection Data)
• The Greater Valley Conservation Corp
(GVCC) provided staffing, trucking and
processing for tire and mattresses.
• The GVCC Team collected 4,180
pounds of tires.
• The City Franchise Hauler, Bertolotti
Waste Management provided
containers and shipping to the landfill.
• For Example: 65 tires and 31
mattresses.
7.1.a
Packet Pg. 191 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Community Recycling Day Event
(Paper Shredding and Recycling)
7.1.a
Packet Pg. 192 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Paper Shredding and Recycling
(Collection Data)
• The City utilized Shred It, of
Stericycle, an environmental
processing contractor.
• The contractor processed
approximately 1,320 pounds of
paper.
7.1.a
Packet Pg. 193 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste Budget?
• The City of Patterson’s Solid
Waste Division and the events
are funded from:
• Garbage Rates (Enterprise
Account)
• Grants (State Fund through
CalRecycle)
• Updated Solid Waste Fund Rate
Study & Financial Analysis coming
in 2024.
7.1.a
Packet Pg. 194 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste 2023 Program Presentation
to the City Council
Questions?
7.1.a
Packet Pg. 195 Attachment: 2023_CITY_COUNCIL_SOLID_WASTE_PRESENTATION (Solid Waste