PATTERSON-WESTLEY
CHAMBER OF COMMERCE
July 11, 2023
City of Patterson
c/o Parks and Recreation
Juliene Flanders
Re: 2023 "Patterson Christmas Festival" Events
It's planning time once again for the Patterson Christmas Festival. We are extremely excited to be bringing these community events back as one full day of fun and merriment for Patterson.
With the help of the City of Patterson, we were able to host a most successful 1s* Annual Patterson Christmas Festival last year, and we hope to improve upon it even more this year.
The partnership the Patterson-Westley Chamber of Commerce continues to share with the City of Patterson and Soroptimist International of Patterson for these events is a Christmas blessing to our hometown.
Last year, the City of Patterson was gracious enough to donate $4,000 towards the Festival.
The Chamber would like to request a match to last year's donation to help cover the costs of awards, prizes, lighting, portable restrooms, and advertising and printing.
We appreciate your generosity and assistance in making the Christmas Season an enjoyable time in our community. Should you have any questions, please do not hesitate to reach out to us at [email protected].
Thank you in advance for your consideration.
Sincerely.
Radhe fin
Rachel Friesen
Chairperson - Patterson Christmas Festival 2023
Patterson-Westley Chamber of Commerce
209.894.7900 | PO Box 365, Patterson, CA 95363 | [email protected]
IS BATTERED
GOOD RONAYSRSKEE HCOPORATED 10%
SPECIAL EVENT
PERMIT APPLICATION
RECREATION & COMMUNITY SERVICES
1033 W. LAS PALMAS AVENUE, PATTERSON, CA
SUMMARY OF EVENT
DESCRIPTION
Event Date 12/2/2023
Event Title 2nd Annual Patterson Christmas Festival
Location Downtown Patterson, Fire Station No. 1
Description
Event Category Athletic/Recreation Concert/Performance _ Circus / Carnival Exhibits/Misc. Farmer/Outdoor Market • Dance
V Festival/Celebration Private Event L Other:
Parade/Procession/March (not open to the public)
Number of Participants (units and floats): 30+ Number of Spectators: 300+/- Anticipated Number of Attendance: Total # 900+/- Number Per Day.
DATE/TIME
Setup Date 12/2/2023 Time 9:00 am Day of Week Saturday
Event Starts Date 12/2/2023 Time 11:00 am Day of Week Saturday Event Ends Date 12/2/2023 Time Day of Week Saturday
Dismantle Date 12/2/2023 Time 8:30-9:00 pm Day of Week Saturday Yes No
Is this an annual event? How many years have you been holding this event? Is your event part of a larger marketing campaign (i.e. Back to School Block Party & Safety Fair, Apricot Fiesta, etc.)?
If yes, please list
PARK LOCATION • North Park • Garza Park
VENURE V South Park • Sports Complex
(Select one or more)
1 SUMMARY OF EVENT, continue
NEIGHBORHOOD • Northeastern Patterson (includes Downtown Patterson & Plaza Circle) REGION Southwestern Patterson (includes T.W. Patterson Sports Complex) ] Northwestern Patterson
] Southeastern Patterson
All four regions
NEIGHBORHOOD REGION MAP
Amorican EnglAve N So Ave Palmas Ave
Northwestern Northeastern
Patterson Patterson High School Patterson
WLas Palmas Ave
5200
" Las Palmas Ave
Walmart Supercenter e
Southwestern Southeastern
Patterson Patterson
* see Special Event Planning Guide with approved street closure for the Plaza Circle - under Street Closure Information on pages 5-7
2 APPLICANT AND HOST ORGANIZATION INFORMATION
A written communication from the Chief Officer of the Host Organization authorizing the applicant and/or professional event organizer to apply for this Special Event Permit on their behalf must be submitted with your permit application.
Host Organization Patterson-Westley Chamber of Commerce Chief Officer of Host Organization Rachel Friesen
Applicant Name Patterson-Westley Chamber of Commerce
E-mail Address [email protected]
Address: Street 13 Plaza, Ste. 2
Patterson State CA Zip 95363
City
Telephone: Day Evening _ Cell 209-985-0191
Please list any professional event organizer, event service provider, or commercial fund-raiser hired by you that is authorized to work on your behalf to plan, produce and/or manage your event.
Applicant Name: Naomi Jacobson
E-mail Address [email protected]
Address: Street 44 N. 3rd Street
City Patterson - State_CA Zip 95
Telephone: Day Evening _ Cell 209-985-6234
ORGANIZATION STATUS/PROCEEDS/REPORTING
Yes No
• Is the Host Organization a commercial entity?
Is the Host Organization a bona fide tax exempt, nonprofit entity? If yes, you must attach to this application a copy
Are patron admission, entry or participant fees required? If yes please provide amounts:
• Are vendor or other fees required?
If yes please provide amounts: Boutique vendors pay $25
VENDORS
Yes No
Does your event include food vendors? If yes number of tents/canopies: 0-4 Will any of the food vendors be cooking or heating food on-site? How many: 1-4 What methods will be used (check all that apply)? • Gas X Electric • Charcoal • Other What is your plan for disposing of grease, charcoal and/or waste water? any food vendors will be self-contained i.e. * see Special Event Planning Guide for Vendor Requirements 3 VENDORS, continue
Yes No
Will items or services be sold at your event?
If yes, please describe or attach a complete list of vendors and include a sample of the vendor pass that will be used. TBD - Craft vendors to be booked in summer/fall • Will items or services sold at your event present unique liability issues (e.g. body piercing, massage, animal rides, etc.)?
If yes, please describe or attach a complete list of vendors..
SITE PLAN/ROUTE MAP
Your event site plan/route map should be submitted in blueprint or CAD format and include but not be limited to:
An outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area. If the event involves a moving route of any kind, indicate the direction of travel and all street or lane closures.
The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access.
The provision of minimum twenty foot (20') emergency access lanes throughout the event venue.
The location of first aid facilities and ambulances.
The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, beer gardens, cooking areas, trash containers and dumpsters, and other temporary structures.
A detail or close-up of the food booth and cooking area configuration including booth identification of all vendors cooking with flammable gases or barbecue grills Generator locations and/or source of electricity.
Placement of vehicles and/or trailers.
Exit locations for outdoor events that are fenced and/or locations within tents and tent structures.
Identification of all event components that meet accessibility standards.
Other related event components not listed above.
NARRATIVE
Please provide a narrative and timeline of your event. You may provide this information as an attachment if necessary.
Holiday Boutique (craft fair) runs 11am-4pm inside Fire Station No. 1, downtown entertainment begins at 3pm, parade k 4 SECURITY PLAN
Yes No
• Have you hired a licensed professional security company to develop and manage your event's security plan? If yes, you are required to provide a copy of the security company's valid Private Patrol Operator's License issued by the State of California.
Security Organization: Patterson Police Department
Address: Street
City _ State Zip.
Telephone: Day Evening _ Cell
Private Patrol Operator License #
Please describe your security plan including crowd control, internal security or venue safety, or attach the plan to this application.
MEDICAL PLAN
Yes No
Have you hired a licensed professional emergency medical services provider to develop and manage your event's medical plan?
If yes, please list:
Medical Services Provider: Patterson Fire Department
Address: Street
City State Zip
Telephone: Day Evening _ Cell
Please describe your medical plan including your communications plan, the number, certification levels (MD, RN, Paramedic, EMT) and types of resources that will be at your event and the manner in which they will be managed and deployed. Your plan should include hours of setup and dismantle of medical aid areas. You may attach the plan to this application if necessary.
5 ACCESSIBILITY PLAN
This checklist is intended to serve as a planning guideline and may not be inclusive of all City, County, State and Federal access requirements. You may attach more detailed information if necessary.
Yes No
• Will there be a Clear Path of Travel throughout your event venue? Please describe Have you developed a Disabled Parking and/or Transportation Plan (including the use of public trans- portation or shuttle services) for your event? Please describe • Will a minimum of 10% of portable rest rooms at your event be accessible? Please describe All portable restrooms will be ADA compliant
• Will all food, beverage and vending areas be accessible? Please describe Will all signage be provided in highly contrasting colors and placed so pedestrian flow will not obstruct its visibility? Please describe
• If an information center is provided at your event will customer service representatives be available to assist disabled individuals? Please describe
• If all areas of your event venue cannot be made accessible will maps or programs be made available to show the location of accessible rest rooms, parking, phones (if any), drinking fountains, and first aid stations? Please describe
PARKING AND SHUTTLE PLAN
Yes No
• Will your event involve the use of a parking and/or shuttle plan? If yes, please describe or provide an attachment of your plan
STREET CLOSURE INFORMATION
Yes No
Will your event involve street closures?
Name of streets) to be closed: (Attach additional pages as needed; or for moving events such as parades, runs, walks, marches, etc. indicate "see route" and attach the approved map.) E Street 9th Street 7th Street 3pm 7pm
Street Name between and Start Time End Time
6 STREET CLOSURE INFORMATION, continue
7th Street 3pm 7pm
Street Name and Start Time End Time
between
F Street @ Las Palmas 3pm 7pm
Street Name between and Start Time End Time
STREET OF EVENT CLOSURE One Lane Two Lane Half of Street • Full Street (Select one or more)
Closure Type: • Rolling Street Closure (street opens to normal traffic after participants pass) / Hard Street Closure (street closed for an extended period of time and/or event equipment will be placed in street for duration of the event; no vehicle access) Yes No
• Will your event requiring encroachment on City right-of-way or public facilities (park, sidewalks, facilities? **Please refer to Special Event Planning Guide page 16 and Best Management Practices (BMPs) that must be implemented during your event.
ENTERTAINMENT AND RELATED ACTIVITIES
Yes No
Are there any musical entertainment features related to your event? If yes, complete the following information or provide an attachment listing all bands/performers, type of music, sound check and performance schedule.
Number of Stages 2 areas What are the dimensions? 10x10 and see below If yes, please describe Band/DJ on City Hall steps, and judges Canopy Number of Performers/Bands TBD
Performer/Band name and music type TBD
Will sound checks be conducted prior to the event?
If yes, Start time 3pm Finish time
Will sound amplification be used?
If yes, Start time 3pm Finish time 8pm
Do you plan to have a patron dance component to either live or recorded music at your event? If yes, please describe
• Please describe the sound equipment that will be used for your event Band/DJ and PA system with microphones
• Will inflatables, hot air balloons or similar devices be used at your event? If yes, please describe
• Does your event include the use of fireworks, rockets, lasers, or other pyrotechnics? If yes, please describe
Will your event include the use of any signs, banners, decorations, or special lighting? If yes, please describe Banners, decorations and lights
ALCOHOL
* see Special Event Planning Guide (pages 9-11) for Alcohol Management Plan Yes No
• Does your event involve the use of alcoholic beverages? If yes, please check all that apply: •Beer •Wine Distilled Spirits Explain your sales plan (ticket system, cash at service area, etc.):
Explain who will serve the alcohol (professional bartenders, volunteers, etc.):
Yes No
Is the event open to all ages?
Explain how IDs will be checked, wristbands applied and how you will monitor for underage drinking:
Yes No
• Do you have an alcohol sponsor?
If yes, explain:
TENTS
Yes No
П Will your event include tents or canopies for vendors? (Food and non-food vendors) Number of tents / canopies: 0-4
If yes, indicate on the site map and explain In the event of food vendors and rain, we will have up to 4 canopies - EZ up size/style
8 TENT PERMIT APPLICATION
Location of tent:
Date of set-up: Date of take down:
Event Date(s): Start Time:
Event Sponsor:
Event Address:
City: State: Zip:
Sponsor Contact: Phone:
Rental Company:
Address:
City: State: Zip:
Rental Contact: Phone:
Brief Description of Event:
Estimated Attendance:
Applicant Signature: Date:
Tent Permit Fees are $159.00. A check made payable to the City of Patterson Fire Department shall be submitted with this application.
*Permits that require after hours inspection will be billed by invoice for the inspection. Normal inspection hours are Monday - Friday 8:00 am to 5:00 pm. 9 PORTABLE REST ROOMS
You are required to provide portable rest room facilities at your event, unless you can substantiate the sufficient availability of both ADA accessible and nonaccessible facilities in the immediate area of the event site which will be available to the public during your event.
Yes No
Do you plan to provide portable rest room facilities at your event? If yes: Total number of portable toilets 3
Number of ADA accessible portable toilets 3
If no: Please explain:
Rest Room Company Salinas Portables
Address: Street 13101 N. Sycamore Ave.
City Patterson State Ca _ Zip 95
Telephone: Day 209-678-2230 Evening _ Cell
Equipment Setup: Date 12/2/2023 _Time 9:00 am Pickup: Date 12/3/2023 Time 10:00 am
SANITATION AND RECYCLING
Number of Trash Cans
Number of Trash Cans with Lids
Number of Dumpsters with Lids
(One for every increment of 400 people)
Number of Recycling Containers
Sanitation Company:
Address: Street
City State Zip_
Telephone: Day Evening Cell
Equipment Setup: Date Time Pickup: Date Time
Please describe your plan for cleanup and removal of recyclable goods, waste and garbage during and after your event.
10 MITIGATION OF IMPACT
Yes • No
Have you meet with the residents, businesses, places of worship, schools and other entities that may be directly impacted by your event? * see Special Event Planning Guide for requirements If yes, please attach a complete list of these entities.
If no, please explain
Do you have a sample of the notice that you propose to distribute two weeks prior to your event? * see Special Event Planning Guide for sample of the notice If yes, please attach.
If no, please explain
MARKETING AND PUBLIC RELATIONS
Yes No
• Will this event be marketed, promoted, or advertised in any manner? If yes, please describe Posters, banners, social media, newspaper Will there by live media coverage during the event?
If yes, please describe Possible Facebook/Instagram live Will media vehicles be parked within the event venue?
If yes, please describe safety plan
Do you plan to place signs or hang banners on City property? If yes, please describe On fence at North/South Park, and by skate park, one where Fiesta banner crosses Las Palmas
INSURANCE REQUIREMENTS
Name of Insurance Agency Schut Insurance Services
* see Special Event Planning Guide for insurance requirements Address: Street PO Box 1107
City Patterson State CA Zip 95
Telephone: Day 209-892-6226 Evening Cell
-
Contact Name Amber Silva
Policy Number ACP CAA 7810712129
Yes No
Have you submitted the Certificate of Insurance & Additional Endorsement? (Your permit will not be issued until both the Certificate of Insurance and Additional Endorsement have been received. ) If you do not have insurance, contact HUB International Insurance for Special Event coverage. For more information visit www.eventinsure.com
AFFIDAVIT OF APPLICANT
I have read the rules and regulations contained in this document and agree to abide by these rules and regulations. I am duly authorized by the Organization to submit this application on its behalf and agree to be financially responsible for any fees and costs that may be incurred by or on behalf of the event in the City of Patterson. I certify that the information that I have provided on this application is true and accurate to the best of my knowledge. If the event details change, I agree to submit a revised application or provide additional information in writing at least 30 days prior to the event.
Name (please print) Rachel Friesen
Signature Madhul fu
Date 5/17/2023 "Driver License # D8274613
Additional Documentation Required: Please attach a current copy of your Driver's License or California ID to complete application.
12 STREET CLOSURE INFORMATION, continue
Approved street closure layout for Plaza Circle #3:
Approved Street Closure Layout for Plaza Circle # 3
a = Arrow Board g=Large Blocking Device, Like a vehicle or Trailer or K-rail =Railroad Tracks =No Parking Signs need to be posted
* =Twenty Safety Cones
=Barricades Total of 14 required
=Bus Transit Station Shelter
PARKING PLAN
When planning your event it is important to consider the impact your event will have on parking in the area. In some cases, a parking management plan will be required if the venue cannot accommodate the number of anticipated attendees. If a parking management plan is required, you will be required to identify public parking lots that will be utilized, a shuttle plan, the use of carpools, public transportation, ADA accessible parking provisions and/or special parking requests. Applicant will post "No Parking/Tow Away'' signs 72 hours in advance of the event.
Applications with parking management must be submit plan at least 10 business days prior to the effective date. 7 Greg Nunes Realty
ella Luna Hair
& Nail Salon North Park
15438 N ISPIEN W Las Palmas A
Serendipity Salon
& Boutique Bank of the West
Realty World -
HST Scheuber-Arendsee...
Moda y estilo ISPIEN Vias Palmas Ave
Clothing store
Patterson Public Library y0 ezeld
United States Patterson
Postal Service
Possible Concessions puz s
U.S. Bank Branch
Plaza Veteran's
Memorial Park
Judges Stage s salado ave
Federal Land
The Gathering @ PCC Bank-Yosemite Band/DJ
Tri Counties Bank
Patterson City Hall
Patterson
Cricket Wireless Veterinary Hospital SUNDOMAT
Authorized Retailer
Cell phone store
Brisas De Michoacan Guerrero's 1
Patterson Fire Department BARBER SHOP ISPIES Mexican • SS & Auto Repi IS 43S N Tire shop
Boutique
Patterson Police
Department
Blues Cafe St. Vincent de C
Hillview Funeral Chapel KWIL
Paul Thrift Store
1S 4ASS
Ossie st Victory Fitness Patterson Ace Hardware
Hardware store
Del Puerto Ave
Salt & Pepper
Restaurant and Catering
Mexican • $
ACORD® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
Schut Insurance Services, Inc. AC, No): 209-892-5010
ADDRESS: [email protected]
INSURERS) AFFORDING COVERAGE NAIC #
Patterson CA 95363 INSURERA: NATIONWIDE MUTUAL INSURANCE COMPANY INSURED INSURER B:
PATTERSON - WESTLEY CHAMBER OF COMMERCE INSURER C:
INSURER D:
PO BOX 365 INSURER E:
PATTERSON CA INSURER F:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR TYPE OF INSURANCE
ACP GLNO 7810712129
X OCCUR DAMAGE TO RENTED
CLAIMS-MADE PREMISES (Ea occurrence) 100,000
MED EXP (Any one person) 5,000
PERSONAL & ADV INJURY 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2,000,000 X POLICY PRO.
LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER:
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY ALITOS
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident)
X UMBRELLA LIAB X ACP CAA 7810712129 11/04/2022 | 11/04/2023 EACH OCCURRENCE 2,000,000 OCCUR
EXCESS LIAB CLAIMS-MADE AGGREGATE 2,000,000
DED RETENTION $ PROD COMP / OPS 2,000,000
WORKERS COMPENSATION STATUTE
AND EMPLOYERS' LIABILITY
YIN
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBEREXCLUDED? N/ A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DÉSCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT | $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
ANNUAL SANTA COMES TO TOWN PARADE
CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED WITH RESPECTS TO THE COMMERCIAL LIABILITY
ENDORSEMENT
THE CITY OF PATTERSON, ITS OFFICIALS AGENTS AND EMPLOYEES AND VOLUNTEERS
CERTIFICATE HOLDER CANCELLATION
CITY OF PATTERSON
SPECIAL EVENTS SERVICES
1033 W. LAS PALMAS
PATTERSON, CA 95363 AUTHORIZED REPRESENTATIVE
Evan. Schut
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD IS anal Revere Tere
fernal Revenue Servi
P.D. Box 35045 In reply refer to: 0754561033
Jacksonville FL 32202-0008 Aug. 29, 2012 LTR 4168C
94-6123443 GODODO 00
00033275
BODC: TE
PATTERSON-WESTLEY CHAMBER OF
COMMERCE
PO BOX 365
•PATTERSON CA 95363-0365
049898
Employer Identification Number: 94-6123443
Person to Contact: Mr. Perkins
Toli Free Telephone Number: I-877-829-5500
Dear Taxpayer:
This is in response to your Aug. 20, 2012, request for information regarding your tax-exempt status.
Our records indicate that you were recognized as exempt under section 501(c)(6) of the Internal Revenue Code in a determination letter issued in July of 1965.
Because you are not an organization described in section 170(c) of the else our contriButor t
Please refer to our website www.irs.gov/eo for information regarding provides that failure to file an annual informatiun return for three.
1. We s PUBis it or organization as tapo sagirl ta
status was revoked under section 6033(j) of the Cede on our website beginning in early 2011.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
Sincerely yours,
Staplans. Bastin
Stephen E. Paxton
Operations Manager, AM Operations 3
Thank you for completing your Special Event Permit Application.
Before you submit your application to the City of Patterson, please make sure that the following steps have been completed:
Have you?
Signed and dated your application?
Attached your event site plan?
Provided samples of communications that will be distributed to impacted residents, businesses, schools, places of worship and other entities? Attached your Certificate of Insurance and Additional Endorsement? Attached a copy of your IRS 501(C) tax exemption letter, if applicable? Submit your completed permit application to:
City of Patterson
Recreation & Community Services
1033 W. Las Palmas Ave.
Patterson, CA 95363
This information is available in alternative formats upon request. * Printed on Recycled Paper (REC 06/20)
Copyright © City of Patterson
The Gift of
Christmas
2023
do "
HOPE
Schedule of Events ·100
FESTIVAL 1923 - 2023
8 am - Hat Cacaa Run
10 am - 1 pm - Candy Cane Hunt
11 am - 4 pm - Haliday Boutique
3 pm - Dountoun Entertainment
5.45 pm - Lighting of Trees
6 pm - Electric Light Parade
Pictures with Santa to Follow Parade
Festival of Lights Decarating Cantest Runs Nightly
From 122 - 1210
PaTTERSON-Westley
CHAMBER OF CommeRce
SOROPTIMIST
Best for Worsen 209.894.7900 | PO Box 365, Patterson, CA 95363 | [email protected] CORPORATED RE