City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Ken Irwin, City Manager
BY: Fernando Ulloa, City Engineer
MEETING DATE: March 5, 2024
ITEM NO: 6.9
SUBJECT: Approve the proposal from TJKM Transportation Consultants for the 2023 Citywide Traffic Speed Survey and authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $23,040, and authorize the Finance Department to make the necessary budget amendments.
RECOMMENDATION
Motion to Approve the proposal from TJKM Transportation Consultants for the 2023 Citywide Traffic Speed Survey and authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $23,040, and authorize the Finance Department to make the necessary budget amendments.
BACKGROUND
The City of Patterson needs to conduct traffic surveys to update the speed limits citywide. In compliance with California Vehicle Code (CVC) Section 40802, state and local agencies should conduct engineering studies at least once every five, seven or ten years to reevaluate nonstatutory speed limits on segments of their roadways that have undergone significant changes since the last review, such as the addition or elimination of parking or driveways, changes in the number of travel lanes, changes in the configuration of bicycle lanes, changes in traffic control signal coordination, or significant changes in traffic volumes. The effective period of the City of Patterson’s engineering and traffic survey is outdated. A new Citywide engineering and traffic survey needs to be conducted and certified as soon as possible.
Section 2B.13, Speed Limit Sign (R2-1), of California MUTCD 2014 Edition outlines the requirements and procedures to conduct an engineering traffic speed survey.
ANALYSIS
A Request For Proposals (RFP) was prepared and advertised in the Patterson Irrigator, listed on our City website and was distributed through our online posting site CIPList.com. 13 engineering firms received/downloaded the RFP and supporting documentation. 3 exchanges, plan-wells, associations, or other firms received/downloaded the RFP and supporting documentation.
3 proposals and estimated fees (based on hourly rates) were submitted by the following firms:
TJKM Transportation Consultants
Minagar & Associates, Inc.
Parametrix
The proposals received were evaluated as detailed in the RFP. The proposals were screened by a selection committee and rated on understanding of the Project (35%, scored on a 1-10 scale), responsiveness to the RFP (35%, scored on a 1-10 scale) and rates relative to services provided (30%, scored on a 1-10 scale).
Using the Quality Based Selection (QBS) method, the proposals were evaluated in three categories as stated above. All proposals were very clear and concise and showed good understanding of the project, while also meeting the requirements set forth in the RFP. Staff also considered each firm’s hourly rates.
Although all three firms who submitted proposals are capable of completing this project, based on the information listed, staff recommends TJKM Transportation Consultants for the design of this project. QBS methods allow us to negotiate a contract with the highest-ranking firm so that both sides agree on exactly what work is to be completed in order to fulfill the terms relative to scope, schedule, and budget.
FISCAL IMPACT
Staff negotiated with TJKM Transportation Consultants to an agreeable scope and fee of $23,040. Staff recommends awarding the design to TJKM Transportation Consultants for this amount and authorizing the budget amendment to include our standard 10% contingency. $23,040 TJKM Transportation Consultants
$2,304 10% Contingency
$25,344 Total Project Cost
Contingency will only be utilized if needed.
Current funding for this project is as follows:
$25,344 Speed Survey
(Acct #: 327-000-6215)
Unallocated Fund Balance in Fund 327 - Interest Earnings $25,344 Total Project Cost