City of Patterson Page 1 Updated 7/11/2024 3:41 PM
Agenda
City of Patterson
City Council Regular Meeting
July 16, 2024
7:00 PM
Council Chambers
1 Plaza
Patterson, CA 95363
PUBLIC MEETING GUIDELINES
City of Patterson City Council meetings are conducted in person at City Hall Council Chambers. As a courtesy, and technology permitting, members of the public may participate virtually. However, the City cannot guarantee that the public’s access to teleconferencing and translating technology will be uninterrupted, and technical difficulties may occur from time to time.
MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THE MEETING IN PERSON OR VIA TELECONFERENCE BY CALLING 1-669-900-9128, MEETING ID: 693 538 4239, PASSWORD: 20995363. JOIN FROM A PC, MAC, IPAD, IPHONE, OR ANDROID DEVICE BY USING THIS URL:
https://us02web.zoom.us/j/6935384239?pwd=ZmZwMFdYajRsTjlKTnNTamZCWXFXdz09 The meeting will be televised or available for public viewing on comcast cable channel 7 on the following days: Wednesday at 3:00 p.m., Friday at 8:00 p.m. and Saturday at 12:00 p.m. Or watch on internet Vimeo link: https://vimeo.com/channels/patterson/ To access written translation during the meeting, please scan the QR Code or click this link:
Para acceder a la traducción escrita durante la reunión, escanee el código QR o haga clic en este enlace:
https://attend.wordly.ai/join/HSEU-6978
Choose Language and Click Attend / Elija el idioma y haga clic en Asistir Use a headset on your phone for audio or read the transcript on your device.
Use audífonos en su teléfono para audio o lea la transcripción en su dispositivo.
City of Patterson Page 2 Updated 7/11/2024 3:41 PM
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (209) 895-8012. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] The City Council agenda and supporting public documents are available for viewing in City Hall, Administration Department, 1 Plaza, 2nd Floor, Patterson, California, during normal business hours. The City Council agenda and supporting public documents are also available online on the City web site pattersonca.gov listed under Popular Links “City Council Agendas” or please call or email the City Clerk at (209) 895-8012 or [email protected] If you wish to be notified of future City Council Meetings, please visit our web site pattersonca.gov go to Popular Links “City Council Agendas” and Subscribe to “RSS” ═══════════════════════════════════════════════════════════════
1. Call to Order
2. Pledge of Allegiance
3. Statements of Conflict
4. Items from the Public
Any member of the audience desiring to address the Council regarding a matter not on the agenda, please raise your hand or step to the podium, or if using the zoom app by pressing *9 on your cell phone at the time the item is announced by the Mayor. The public wishing to address the Council on items that do not appear on the agenda may do so; however, Council will take no action other than referring the item to staff for study and analysis and may place the item on a future agenda (Resolution 92-25)
In order that all interested parties have an opportunity to speak, any person addressing the Council will be limited to a maximum of five (5) minutes unless the Mayor grants a longer period of time (Resolution 92-25)
Please State Your Name and City for the Record.
5. Proclamation
5.1. Parks Make Life Better Month July 2024 (Mayor Clauzel)
6. Consent Calendar
All items are approved by a single action. Any item may be removed from the Consent Calendar for separate discussion upon request from a member of the Public, Staff and/or Councilmember.
6.1. Motion to Waive Readings - All Readings of Ordinances and Resolutions, Except by Title are hereby waived.
6.2. Approve Minutes of Special Meeting/Closed Session - June 18, 2024 (6:00 PM)
6.3. Approve Minutes of Regular Meeting - June 18, 2024 (7:00 PM)
6.4. Approve City Department Reports for the Month of June 2024 (Public Works, Fire and Community Development.)
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6.5. Approve City Commission Reports for the Month of June 2024 (Parks Recreation & Beautification Commission).
6.6. Approve Resolution No. 2024-44, Approving the State Department of Transportation (Caltrans) Program Supplemental Agreement No. F038 for the Ward Avenue Overlay: from Las Palmas Ave to N. 9th Street, Phase 2 Project No. STPL-5244(043), and Authorize the City Manager to Execute the Agreement and all Future Documents for this Project on the City’s Behalf.
6.7. Review and Approve the City’s Sewer System Management Plan (SSMP) Internal Audit 2024.
6.8. Approve Street Closure and waiver of city fees, for National Night Out road closure, scheduled for August 6, 2024.
6.9. Adopt Resolution No. 2024-45, approving an amendment to the City of Patterson General Fund Emergency Contingency commitment of fund balance for the General Fund.
6.10. Approve Second Reading and Adoption of Ordinance No. 873, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson, Amending Chapter 3.08, Procurement, of the Patterson Municipal Code.
7. Public Hearing
7.1. City Attorney - Approve First Reading and Introduction of Ordinance No. 874, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson Adding a New Chapter 2.70, Senior Commission, to Title 2, Administration and Personnel, of the Patterson Municipal Code, to Establish a Senior Commission in the City of Patterson.
Staff Report: City Attorney Goldstein
Mayor: Open/Close Public Hearing
Council: Motion to Approve First Reading and Introduction of Ordinance No. 874, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson Adding a New Chapter 2.70, Senior Commission, to Title 2, Administration and Personnel, of the Patterson Municipal Code, to Establish a Senior Commission in the City of Patterson.
8. City Staff Reports
8.1. City Attorney - Appoint Interim Assistant City Manager Fernando Ulloa as Interim City Manager and approve a three percent (3%) salary increase commensurate with said appointment, effective July 1, 2024.
Staff Report: City Attorney Goldstein
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Council: Motion to Appoint Interim Assistant City Manager Fernando Ulloa as Interim City Manager for six months and approve a three percent (3%) salary increase commensurate with said appointment, effective July 1, 2024.
9. City Council Reports
A. Appointment/Reappointment of Two (2) Members to the Parks, Recreation and Beautification Commission for the Term of May 2024-2026
9.A.1. Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification Commission
B. Councilmember Alves
. Stanislaus Homeless Alliance (Councilmember Roque alternate) . Stanislaus County Hazardous Waste Advisory Committee (Councilmember Farinha alternate)
C. Councilmember Romero
. Westside Health Care Task Force (Councilmember Alves alternate) D. Councilmember Farinha
. San Joaquin Valley Air Pollution Control District (Councilmember Romero alternate)
E. Mayor Pro Tem Roque
. (EDAC) Stanislaus County Economic Development Action Committee (Mayor Clauzel alternate)
. Workforce Development Board (Mayor Clauzel alternate) F. Mayor Clauzel
. Stanislaus County Mayor's Meeting
. StanCOG (Mayor Pro Tem Roque alternate)
. League of California Cities (Councilmember Farinha 1st alternate, Councilmember Alves 2nd alternate)
10. Other Matters
11. Adjournment
City of Patterson Page 5 Updated 7/11/2024 3:41 PM
DECLARATION OF POSTING
I, Aracely Alegre, City Clerk of the City of Patterson, California do hereby declare that the foregoing notice was posted on the Bulletin Board at City Hall, 1 Plaza, Patterson, California on July 11, 2024.
The Agenda is also posted for public view on the Bulletin Boards of the Hammon Senior Center, 1033 W. Las Palmas, Patterson, the Patterson Branch Library, 46 N. Salado Avenue, Patterson, and the City of Patterson City Web Site www.ci.patterson.ca.us Dated this 11th day of July 2024
/s/ Aracely Alegre, CMC
City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Aracely Alegre, City Clerk
MEETING DATE: July 16, 2024
ITEM NO: 5.1
SUBJECT: Proclamation - Parks Make Life Better Month "July 2024" (Mayor Clauzel) (Ashley Weaver, Parks, Recreation & Community Services Director)
RECOMMENDATION
This item is informational. No action needed.
5.1 Packet Pg. 6
Proclamation
“July 2024”
Parks Make Life Better!
WHEREAS, Parks and Recreation promotes physical, emotional and mental health and wellness through organized and self-directed fitness, play, and activity; and WHEREAS, Parks and Recreation supports the economic vitality of communities by partnering with local businesses and non-profits, and offering events for resident’s engagement; and WHEREAS, Parks and Recreation creates memorable experiences through youth sports and enrichment activities, teen centers and programs, senior activity centers, adult fitness and enrichment programs, free community events, and beyond ; and
WHEREAS, Parks and Recreation fosters social cohesiveness in communities by celebrating diversity, providing spaces to come together peacefully, modeling compassion, promoting social equity, connecting social networks, and ensuring all people have access to its benefits; and
WHEREAS, Parks and Recreation supports human development and endless learning opportunities that foster social, intellectual, physical and emotional growth in people of all ages and abilities; and WHEREAS, Parks and Recreation strengthens community identity by providing facilities and services that reflect and celebrate community character, heritage, culture, history, aesthetics and landscape; and WHEREAS, Parks and Recreation facilitates community problem and issue resolution by providing safe spaces to come together peacefully and serving as key points of service, helping our communities heal both physically and emotionally; and
WHEREAS, Parks and Recreation sustains and stewards our natural resources by protecting habitats and open space, connecting people to nature, and promoting the ecological function of parkland; and WHEREAS, Parks and Recreation supports safe, vibrant, attractive, progressive communities that make life better through positive alternatives offered in their recreational opportunities; and WHEREAS, Parks and Recreation remains versatile and innovative in providing vital services to communities through local, national, or global emergencies, all while adhering to guidelines set forth by governing agencies; and WHEREAS, The California Park & Recreation Society has released a statewide public awareness campaign, “Parks Make Life Better!®” to inform citizens of the many benefits of utilizing parks, facilities, programs, and services.
NOW, THEREFORE BE IT RESOLVED that I, Michael Clauzel, by the virtue of authority vested in me as Mayor of the City of Patterson and on behalf of the City Council, do hereby declare the month of July 2024 as “Parks Make Life Better!®” Month. We recognize the importance of access to local parks, trails, open space, and facilities for the health, wellness, development, inspiration, and safety of all the citizens of Patterson.
IN WITNESS, HEREOF, I have hereunto set my hand and caused the official seal of the City of Patterson to be affixed this 16th day of July 2024. ____________________________
Michael Clauzel
Mayor
5.1.a
Packet Pg. 7
Attachment: Proclamation - Parks Make Life Better Month July 2024 (Parks Make Life Better Month July 2024) City of Patterson Page 1 Updated 7/11/2024 1:26 PM
City Of Patterson
Special Meeting/Closed Session Minutes
June 18, 2024
Acting City Manager
Fernando Ulloa
City Attorney
Nubia Goldstein
Deputy City Attorney
Douglas White www.ci.patterson.ca.us
Mayor
Michael Clauzel
City Council
Shivaugn Alves, District A
Jessica Romero, District B
Dominic Farinha, District C
Carlos Roque, District D
City Clerk
Aracely Alegre
1. Call to Order
Attendee Name Title Status Arrived
Michael Clauzel Mayor Present
Shivaugn Alves District A Present
Jessica Romero District B Present
Dominic Farinha District C Present
Carlos Roque District D Late 9:20 PM
The special (closed) session meeting of the City Council of the City of Patterson was called to order in the City of Patterson, Council Chambers at 6:00 p.m. by Mayor Clauzel.
City Staff Present:
1. Acting City Manager Ulloa
2. City Attorney Goldstein
The City Council will adjourn to Closed Session to address the following:
a. Public Employment (Government Code section 54957)
Title: City Manager
b. Conference with Legal Counsel - Anticipated Litigation Government Code, § 54956.9(d)(2): One (2) cases
2. Statements of Conflict
None.
6.2 Packet Pg. 8
Minutes Acceptance: Minutes of Jun 18, 2024 6:00 PM (Consent Calendar) City of Patterson Page 2 Updated 7/11/2024 1:26 PM
3. Items from the Public
None.
4. Adjourn to Closed Session
At 6:02 p.m. there being no items from the public, the Patterson City Council adjourned to Closed Session.
5. Report from Closed Session (if any)
At 7:03 p.m. Mayor Clauzel announced there were no reportable items. Closed session meeting will reconvene at the end of the regular council meeting.
6. Adjournment
At 7:03 p.m. the closed session city council meeting adjourned to the regular City Council meeting.
At 8:15 p.m. council adjourned back to closed session.
At 9:23 p.m. Mayor Clauzel announced the following:
Regarding Item No. 1.a. and Item No. 1. b. direction was provided to staff There being no further business, the special (Closed Session) meeting of the City Council of the City of Patterson of June 18, 2024 was adjourned at 9:23 p.m.
Approved by the Patterson City Council on July 16, 2024.
6.2 Packet Pg. 9
Minutes Acceptance: Minutes of Jun 18, 2024 6:00 PM (Consent Calendar) City of Patterson Page 1 Updated 7/11/2024 1:34 PM
City Of Patterson
Regular Meeting Minutes
June 18, 2024
Acting City Manager
Fernando Ulloa
City Attorney
Nubia Goldstein
Deputy City Attorney
Douglas White www.ci.patterson.ca.us
Mayor
Michael Clauzel
City Council
Shivaugn Alves, District A
Jessica Romero, District B
Dominic Farinha, District C
Carlos Roque, District D
City Clerk
Aracely Alegre
1. Call to Order
Attendee Name Title Status Arrived
Michael Clauzel Mayor Present
Shivaugn Alves District A Present
Jessica Romero District B Present
Dominic Farinha District C Present
Carlos Roque District D Excused
The regular meeting of the City Council of the City of Patterson of June 18, 2024 was called to order in the City of Patterson at 7:03 p.m. by Mayor Clauzel.
City Staff Present:
1. Acting City Manager Ulloa
2. City Attorney Goldstein
3. IT Manager Ford
4. Finance Director Riedeman
5. Recreation and Community Services Director Weaver
6. Public Works Director Willett
7. Fire Chief Fry
8. Police Chief Clayton
9. Director of Human Resources Guillory-Jones (remote)
10. City Clerk Alegre
2. Pledge of Allegiance
3. Statements of Conflict
None.
6.3 Packet Pg. 10
Minutes Acceptance: Minutes of Jun 18, 2024 7:00 PM (Consent Calendar) City of Patterson Page 2 Updated 7/11/2024 1:34 PM
4. Items from the Public
Pat Maisetti, Patterson Resident - addressed City Council regarding donation of a 1914 Patterson Irrigator article regarding Mr. Patterson.
Yolanda Magana and Sheryl Lex, HOST House Board of Directors - addressed City Council to provide an update on the HOST house clean-up project. Also reminded the public that there will be a Board meeting tomorrow, Wednesday, June 19, 2024 at 6:30 p.m. and it is open to the public.
Cheryl Lex, Patterson Resident - addressed City Council to express her gratitude to Mayor Clauzel and Public Works for their quick response to the community needs.
Justin Farkas Field Representative with the Office of Senator Alanis - addressed City Council to Provide a legislative update.
Kandace Weyhrauch, LOVE Patterson - addressed City Council to express her thanks to the community for their support.
5. Consent Calendar
Councilmember Farinha motioned to approve Consent Calendar items 5.1 through 5.8. The motion was seconded by Councilmember Alves and unanimously approved by a 4-0 roll call vote.
RESULT: ADOPTED
MOVER: Farinha
SECONDER: Alves
AYES: Clauzel, Alves, Romero, Farinha
EXCUSED: Roque
5.1. Motion to Waive Readings - All Readings of Ordinances and Resolutions, Except by Title are hereby waived.
5.2. Approve Minutes of Special Meeting/Closed Session - June 4, 2024 (6:00 PM)
5.3. Approve Minutes of Regular Meeting - June 4, 2024 (7:00 PM)
5.4. City Clerk - Approve City Department Reports for the Month of May 2024 (Community Development, Public Works and Fire.)
5.5. City Clerk - Approve City Commission Reports for the Month of May 2024 (Parks Recreation & Beautification Commission.)
5.6. Recreation and Community Services - Adopt Resolution No. 2024-34 to Accept grant funds in the amount of $10,000 for the Adventure Pass Program from Parks California, and Authorize the Finance Department to make the necessary budget adjustments.
5.7. Public Works Department - Approve Resolution No. 2024-35 Approving and Authorizing the City Manager to Finalize, Execute, and Implement a Deferred Improvement Agreement with Property Owner Mohammed S. Altarb, for 314 N. 2nd Street (APN# 131-010-030); and Authorizing the City Clerk to Record the Agreement.
6.3 Packet Pg. 11
Minutes Acceptance: Minutes of Jun 18, 2024 7:00 PM (Consent Calendar) City of Patterson Page 3 Updated 7/11/2024 1:34 PM
5.8. City Clerk - Adopt Resolution No. 2024-43, A Resolution of the City Council of the City of Patterson Adopting the Revised City Council Election District Boundaries to include the Zacharias-Baldwin annexed territory.
6. Public Comment/Action Item
6.1. Fire Department - Authorize Staff to abate Public Nuisance, by removing Weeds, Dirt, Rubbish, and/or Rank Growth pursuant to the provisions of Ordinance No. 243 and Ordinance No. 704, as defined in Chapter 6.16 of the Patterson Municipal Code-Property Maintenance; Authorize Staff to begin bid process utilizing licensed contractors (Resolution No. 2024-42 Clean-Up Process).
Fire Chief Fry reviewed his report.
City Council addressed the following:
- Addition of another location to the list (Highway 33 and Ward Ave).
At 7:24 p.m. Mayor Clauzel opened the item to public comments. There were no comments.
Councilmember Alves motioned to approve Item No. 6.1. The motion was seconded by Councilmember Romero and unanimously approved by a 4-0 roll call vote.
RESULT: APPROVED
MOVER: Alves
SECONDER: Romero
AYES: Clauzel, Alves, Romero, Farinha
EXCUSED: Roque
7. Public Hearing
7.1. Finance - Approve First Reading and Introduction of Ordinance No. 873, Reading by Title only, Waiving Further Reading, an ordinance of the City Council of the City of Patterson, Amending Chapter 3.08, Procurement, of the Patterson Municipal Code, and adopt Resolution No. 2024-40, amending the City of Patterson’s Procurement Policy.
Finance Director Riedeman reviewed her staff report.
At 7:27 p.m. Mayor Clauzel opened the item to public comments. There were no comments.
Councilmember Farinha motioned to approve Item No. 7.1. The motion was seconded by Councilmember Alves and unanimously approved by 4-0 roll call vote.
6.3 Packet Pg. 12
Minutes Acceptance: Minutes of Jun 18, 2024 7:00 PM (Consent Calendar) City of Patterson Page 4 Updated 7/11/2024 1:34 PM
RESULT: APPROVED
MOVER: Farinha
SECONDER: Alves
AYES: Clauzel, Alves, Romero, Farinha
EXCUSED: Roque
7.2. Public Works Department - Approve Resolution Nos. 2024-35, 2024-36, 2024-37, 2024-38, and 2024-39 Ordering the Levy and Collection of Assessments for the City’s Benefit Assessment Districts (BADs), Landscape Maintenance Districts (LMDs), and CSA No. 15 for Fiscal Year 2024/25.
Public Works Director Willett reviewed his staff report.
At 7:29 p.m. Mayor Clauzel opened the item to public comments. There were no comments.
Councilmember Farinha motioned to approve Item No. 7.2. The motion was seconded by Councilmember Romero and unanimously approved by a 4-0 roll call vote.
RESULT: APPROVED
MOVER: Farinha
SECONDER: Romero
AYES: Clauzel, Alves, Romero, Farinha
EXCUSED: Roque
8. City Staff Reports
8.1. Finance - Approve Resolution No. 2024-41 continuing the Fiscal Year 2023/24 budget and authorizing the Interim City Manager to make expenditures to meet current financial obligations until the Fiscal Year 2024/25 Fiscal Year Budget is adopted.
Finance Director Riedeman reviewed her report.
At 7:31 Mayor Clauzel opened the item to public comments. There were no comments.
Councilmember Alves motioned to approve Item 8.1. The motion was seconded by Councilmember Romero and unanimously approved by a 4-0 roll call vote.
RESULT: APPROVED
MOVER: Alves
SECONDER: Romero
AYES: Clauzel, Alves, Romero, Farinha
EXCUSED: Roque
6.3 Packet Pg. 13
Minutes Acceptance: Minutes of Jun 18, 2024 7:00 PM (Consent Calendar) City of Patterson Page 5 Updated 7/11/2024 1:34 PM
8.2. City Attorney - Adopt Resolution No. 2024-27, Dissolving the Senior Center Board of Directors, Rescinding Resolution 2023-07, and directing City staff to prepare the necessary items for the creation of a City-wide Senior Commission in the City of Patterson.
City Attorney Goldstein reviewed her staff report.
City Council addressed the following:
- recognition Pat Maisetti for all her help with this project - possible sunset date of September 1, 2024
- possible sunset date of August 31, 2024
- great step forward to focus on senior issues
At 7:44 p.m. Mayor Clauzel opened the item to public comments.
Pat Maisetti, Patterson Resident - addressed City Council regarding money raised and currently in the senior board account possibly being used for a 501(c)(3) for helping the seniors with their finances. Another suggestion would be for members of the new senior board to help seniors with programs and services.
Cheryl Lex, Patterson Resident- addressed City Council in support of item.
Gaby Hernandez, Patterson Resident - addressed City Council in support of item.
Also addressed possible survey for seniors to address their wants.
Kandace Weyhrauch, Patterson Resident - addressed City Council in support of item.
At 7:58 p.m. there being no further public comments, Mayor Clauzel closed the item from public comments.
At 8:01 p.m. Mayor Clauzel opened the item to public comments.
Member of the public - addressed City Council inquiring about the number of people that would be on this commission.
Member of the public - addressed City Council to inquire about the selection process for the members.
At 8:04 p.m. there being no further public comments, Mayor Clauzel closed the item from public comments.
Mayor Clauzel motioned to adopt Resolution No 2024-27, dissolving the Senior Center Board of Directors with an end date of August 31, 2024 rescinding Resolution No. 2023-07, and directing City staff to prepare the necessary items for the creation of a City-wide Senior Commission in the City of Patterson and provide direction to the Senior Center Board of Directors to give their direction on what the board wishes to do with the remainder of the funds in the Senior
6.3 Packet Pg. 14
Minutes Acceptance: Minutes of Jun 18, 2024 7:00 PM (Consent Calendar) City of Patterson Page 6 Updated 7/11/2024 1:34 PM
Center Board account. The motion was seconded by Councilmember Alves and unanimously approved by a 4-0 roll call vote.
RESULT: APPROVED
MOVER: Clauzel
SECONDER: Alves
AYES: Clauzel, Alves, Romero, Farinha
EXCUSED: Roque
9. City Council Reports
A. Appointment/Reappointment of Two (2) Members to the Economic Strategic Commission for the Term of April. 2024-2026
9.A.1. Motion to Appoint/Reappoint Two (2) Members to the Economic Strategic Commission for the Term of April 2024 - 2026 (Mayor Clauzel) Mayor Clauzel motioned the appointment of Alejandra Garibay and Vanessa Marks to the Economic Strategic Commission for the Term of April 2024 - 2026. The motion was unanimously approved by a 4-0 roll call vote.
B. Councilmember Alves
. Stanislaus Homeless Alliance (Councilmember Roque alternate) Councilmember Alves provided an update regarding the meeting. Some topics covered were available resources for homeless in town.
. Stanislaus County Hazardous Waste Advisory Committee (Councilmember Farinha alternate)
C. Councilmember Romero
Nothing to report.
. Westside Health Care Task Force (Councilmember Alves alternate) D. Councilmember Farinha
Nothing to report.
. San Joaquin Valley Air Pollution Control District (Councilmember Romero alternate)
E. Mayor Pro Tem Roque
. (EDAC) Stanislaus County Economic Development Action Committee (Mayor Clauzel alternate)
. Workforce Development Board (Mayor Clauzel alternate)
6.3 Packet Pg. 15
Minutes Acceptance: Minutes of Jun 18, 2024 7:00 PM (Consent Calendar) City of Patterson Page 7 Updated 7/11/2024 1:34 PM
F. Mayor Clauzel
Nothing to report.
. Stanislaus County Mayor's Meeting
. StanCOG (Mayor Pro Tem Roque alternate)
. League of California Cities (Councilmember Farinha 1st alternate, Councilmember Alves 2nd alternate)
10. Other Matters
Mayor Clauzel addressed the following:
- Tournament of Champions at Garza Park was a success. Patterson Little League won. - Senior housing update.
- Juneteenth celebration
- Zacharias-Baldwin Annexation is now complete
11. Adjournment
There being no further business, the regular meeting of the City Council of the City of Patterson of June 18, 2024 was adjourned back to closed session at 8:15 p.m.
Approved by the Patterson City Council on June 16, 2024.
6.3 Packet Pg. 16
Minutes Acceptance: Minutes of Jun 18, 2024 7:00 PM (Consent Calendar) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Aracely Alegre, City Clerk
MEETING DATE: July 16, 2024
ITEM NO: 6.4
SUBJECT: Approve City Department Reports for the Month of June 2024 (Public Works, Fire and Community Development.)
RECOMMENDATION
Motion to Approve City Department Reports for the Months of June 2024 (Public Works, Fire and Community Development.)
6.4 Packet Pg. 17
1 DEPARTMENT OF PUBLIC WORKS
“Public Works – Improving Your Quality of Life”
MONTHLY STAFF REPORT
June 2024
Administration & Environmental Compliance Division
The city has received SRF Loan funding for a city water meter system replacement project.
The project was awarded, and the Contractor (Flowline Inc.) has been replacing the meters.
Over 95% of the residential meters have been replaced and the Contractor is working on meters that are in the commercial areas. (Last update: May 2024). Staff have been working with Willdan Consulting on updating several City facilities, Parks, and Recreation impact fees. Staff has met with the consultant and the Parks & Recreation Master Plan consultant to finalize the costs associated with parks/recreational facilities. The impact fee study is complete and is working on scheduling 2-2-1 meetings to present the item to the Council for approval of the new proposed fees. This item will be scheduled for approval in the next few months. (Last Update: January 2024).
Staff began researching a loan program for businesses to be able to comply with regulatory requirements. The loan guidelines, process, and funding will be presented to the City Council in the next couple of months. (Last Update: March 2024). Staff have been working closely with Finance to complete the FY 24/25 budget. This item will be brought to the Council for review and approval in the near future. (Last Update: June 2024).
Staff have been working with Finance to complete the Cost Allocation Plan (CAP) Update. The CAP summarizes a comprehensive analysis that has been completed for the city to determine the appropriate allocation of costs from central service departments to the operating departments. The primary objective is to allocate costs from departments that provide services internally to operating departments that conduct the day-to-day operations necessary to serve the community. (Updated: March 2024).
Grants and Special Projects
South Park Per Capita Grant: The contract has been awarded (Last Update: May 2024). These are the main projects which Public Works and Engineering are focusing on. These projects include:
o Staff continue to work with Engineering to develop the City’s Track 1 Trash Implementation Plan to comply with the State’s Trash Policy requirements. The plan was submitted to the State in December 2018 and the City has 10 years from this date to complete the implementation of their full trash capture plan. Design funds were approved in the FY 19/20 budget. Proposals for design were received and a consultant agreement is currently in progress. The kickoff meeting was held, and the project is currently in progress. The city will be submitting their implementation plan and full trash capture device option(s) to the State. Once approved, staff will work on the next
6.4.a
Packet Pg. 18
Attachment: Department Monthly Report (Monthly Department Reports) 2 phases of this project which includes preliminary projects design/bid plans. The city will be exploring Prop 1 grant opportunities for this project. (No change). o WQCF Administration LEED Building. Construction is complete and staff have moved in. (Last Update: May 2024).
o Ward Avenue Sewer Lift Station Rehabilitation Project. Bids were received, all were significantly over budget. The council has rejected all bids. (Last update: June 2023). o Slurry Seal Project. The scope of the work is being determined and preliminary design is underway. This project will be ready to go out to bid in the summer so that work can be completed in the Fall. (Last update: March 2024).
F.O.G (Fats, Oils, & Grease) Program
The city continues to conduct FOG inspections on a regular basis to ensure compliance.
Businesses that generate fats, oils, and grease are required to have grease interceptors/trap and perform on-going maintenance. The program continues to grow with additional businesses opening up. (Last Update: December 2023).
Storm Water Pollution Prevention Program
A new Phase II Stormwater Permit is in progress at the State level. Once it is adopted, it will be implemented. The city must comply with everything that is in the current permit. It is anticipated that the new permit will be implemented in 2024. Under this new permit, the school districts will be brought in and will be required to have their own stormwater programs. The new permit has not yet been released. (Last Update: October 2023). The City awarded the design contract to Stantec Engineering for the design of the City’s trash capturing system. The System will consist of trash capturing devices and improvements at the Olive Avenue regional basin and Salado Creek. The kickoff meeting was held in September and the staff is collaborating with the consultant to identify options for this project. Once the project Cost Estimate is developed, the city will be submitting a stormwater grant application to the State Water Resources Control Board to seek funding assistance for this project. (Last updated: January 2024).
Water Division & Water Conservation Program
The State Water Resources Control Board has rescinded the mandatory conservation standards that have been in place since 2015. The reporting requirements and prohibitions on water waste will remain. The current prohibitions against wasteful water use practices include outdoor watering during or within 48 hours after a rain event; hosing down a sidewalk instead of using a broom or a brush; and overwatering a landscape to where water is running off onto the sidewalk or into the gutter.
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Attachment: Department Monthly Report (Monthly Department Reports) 3 June 2024 Water Production
Well Production
2 0
4- NP 3,114,000
5 20,154,000
6 0
7 18,635,000
8 15,688,000
9 31,673,000
11 37,350,000
Keystone-NP 500
Floragold-NP 18,775,900
TOTAL 145,390,400
1. Number of Follow-ups: 61
2. Number of Warning/Violations: 61
3. Number of Penalties: 3
4. Water Service Connection Requests: 69
5. Water Service Connection Turnoffs: 50
6. Water Work Orders: 0- zero usage, 3-high usage, 25-new meter, 1-leak at meter and 4- meter change.
Committees & Commission
Parks & Recreation and Beautification Commission:
A regular meeting was held on March 20, 2024, and the agenda and minutes are on the Council’s agenda for review. The next meeting is scheduled for June 6, 2024. (Last Update: May 2024).
Safety (JEMSAC) Committee: The committee holds regular meetings to go over Safety topics and policies. The next meeting is scheduled for June. (Last update: May 2024). Traffic Safety Committee: The committee meets regularly or as needed to address any traffic complaints/concerns received. The last meeting was held on March 13, 2024. (Last Update:
March 2024).
Permits Issued
Encroachment Permits, Fire Hydrant Use Permits, Other Permits Issued by Public Works:
Encroachment Permit = 5
Fire Hydrant Use Permits = 2
(Last update: July 2024).
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Attachment: Department Monthly Report (Monthly Department Reports) 4 Streets/Collections Division
Work Orders: Streets/Sidewalks = 11 Alleys/Garbage = 5 Collections =2 Seasonal Tasks:
Storm drains maintenance.
Repaired potholes throughout the city.
Performed sewer maintenance.
Performed sidewalk repairs.
(Last update: July 2024).
Electrical Division
Work Orders: Streetlights = 7
Seasonal Tasks this Month:
Repaired streetlights throughout the city.
Reviewed Electrical/SCADA plans for Engineering.
Continued upgrades at the WQCF.
Worked on Internet issues at the WQCF.
(Last Update: July 2024).
Urban Forestry Division
Work Orders: Urban Forestry: 69
Seasonal Tasks this Month:
Performed tree maintenance.
Addressed requests for service.
(Last update: July 2024).
Parks, Landscape & Building Maintenance Divisions
Park Reservations: All parks are currently closed to reservations and are on a first come first served basis.
Work Orders: Building Maintenance: 29 Parks: 16
Seasonal Tasks & Projects:
Continued maintenance of all parks and easements.
Focused on maintenance pruning in LMDs.
Performed routine maintenance at City Hall.
Planted 12 trees at Felipe Garza Park to celebrate Arbor Day on April 24,2024 (Last update: July 2024).
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Attachment: Department Monthly Report (Monthly Department Reports) 5 Fleet Services Division
Number of PW equipment repaired/serviced: Number of PW equipment repaired/serviced:
53 Public Works, Recreation and Community Service vehicles and 3 Fire vehicles. (Last update:
July 2024).
Water Quality Control Facility (WQCF)
MONTHLY FLOWS AND AVERAGES – June 2024
APRIL 2024 INFLUENT SPOD* NPOD* AIPS
TOTAL FLOW,
MG/ month
50.287 29.376 20.884 .000
AVG FLOW, MGD 1.676 .979 .696 .000
HIGH FLOW, MGD 1.790 1.302 .810 .000
LOW FLOW, MGD 1.676 .869 .348 .000
Total Capacity,
MGD
2.25 1.25 .800 .200
* SPOD- South Plant Oxidation Ditch (new) * NPOD- North Plant Oxidation Ditch (old) Alarms/Callouts:
Alarms = 157
Callouts = 8
Seasonal Tasks:
1. Prepare AIPS for flow.
2. Process control under adjustment for current weather conditions.
3. Continuing Annual PM work.
LABORATORY RESULTS
APRIL 2024
Avg.
BOD5 TSS TDS pH EC NO3-N TKN TN-N Na Cal
Influent 410 410 * 7.56 * * * * * *
Effluent. 6.8 2.0 1200 7.56 1910 0 1.4 1.5 240 340
* Not required
(Last update: July 2024)
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Attachment: Department Monthly Report (Monthly Department Reports) The following events, incidents, and other items were conducted at the Fire Department and/or by Fire Department personnel from June 1 – June 30, 2024
• Training Hours Completed: 246.25
June 2024 - Patterson Fire Department Training
Topic Hours
01 - Fire Service & Firefighter Safety 3
02 - Communications 2
05 - FF Personal Protective Equipment 1
07 - Ropes & Knots 22.5
08 - Ground Ladders 6
09 - Forcible Entry 12
11 - Tactical Ventilation 15
12 - Fire Hose 6
13 - Hose Operations & Hose Streams 7.75
14 - Fire Suppression 7.5
14 day Policy Review 6-26-24 1
Aerial 17 Positioning Aerial Apparatus 7
Aerial 18 Stabilizing the Apparatus 0.75
Aerial 19 Operating Aerial Apparatus 0.75
Anti-Harassment Training for Supervisors and Managers - California (SB1343/AB1825) 4
Area Familiarization, NFPA 1500 1.5
Best Practices Series: Company Officers Guide to Training Part 1 0.5 Career Development, Offsite Courses: Company Training 21 Drive on Roadway, NFPA 1002, 4.3 2.25
Driver Operator Engine/Pumper, NFPA 1002, Chapter 5 24
EMS The Human Body Part 1: Critical Systems (861508) 1
EMS Traumatic Injury During Pregnancy 5
Fire Officer I & II Training, NFPA 1021 14
Firefighter Fitness, NFPA 1500 20.79
City of Patterson
Fire Department
344 West Las Palmas Avenue
Patterson, California 95363
Main: (209) 895-8130
Fax: (209) 895-8139
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Attachment: Department Monthly Report (Monthly Department Reports) Hand & Power Tool Safety 4
NFPA 1001 Vehicle Extrication (2801) 1
NFPA 1500 Personal Protective Equipment 1
NFPA 1584 Firefighter Rehabilitation (MOD #1) 8
NFPA 1584 Firefighter Rehabilitation (MOD #2) 2
NFPA 3000: Standard for Preparedness and Response to Active Shooter and/or Hostile Events 6
Pumper 02 Apparatus Inspection and Maintenance 2
Pumper 04 Positioning Apparatus 3
Pumper 10 Operating Fire Pumps 11.46
Pumper 11 Static Water Supply Sources 6
RT-130: Annual Wildland Fire Safety Refresher - Module 1 (140837) 2 RT-130: Annual Wildland Fire Safety Refresher - Module 2 (186221) 2 RT-130: Annual Wildland Fire Safety Refresher - Module 3 (172899) 2 RT-130: Annual Wildland Fire Safety Refresher - Module 4 (191647) 2 Weekly Training Activity 3
Weekly/Monthly Preventative Maintenance, NFPA 1002 4.2 4.5 Grand Total 246.25
• Fire Prevention: 81 Inspection Activities
June 2024 Inspections
Business License Inspection 3
Residential Fire Sprinkler 65
Under Ground Fire Line Inspection 2
Fireworks Booth Inspections 10
Fire Safety Inspection 1
Total 81
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Attachment: Department Monthly Report (Monthly Department Reports) June Monthly Station Response Summary by Station and Shift Report Date Range: June 1 - June 30, 2024
Fire
100
Rupture
Explosion
200
EMS/
Rescue
300
Hazardous
Condition 400
Service
Call 500
Good
Intent
600
False
Call
700
Severe
Weather
800
Other
900
Shift
Total
Station
51 Shift A 2 0 15 1 1 1 0 0 0 20
Shift B 2 0 27 1 5 4 0 0 0 39
Shift C 2 0 29 0 5 3 3 0 0 42
Total 6 0 71 2 11 8 3 0 0 101
Station
52 Shift A 0 0 11 1 1 0 2 0 0 15
Shift B 3 0 9 3 0 6 1 0 0 22
Shift C 2 0 10 0 0 2 1 0 0 15
Total 5 0 30 4 1 8 4 0 0 52
Department
Totals
11 0 101 6 12 16 7 0 0 153
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Attachment: Department Monthly Report (Monthly Department Reports) Reaction Time Summary by
Station and Shift 2024
June
Station 51
Shift A 1:58
Shift B 1:40
Shift C 1:43
Average Station Reaction Time 1:47
Station 52
Shift A 1:33
Shift B 1:24
Shift C 1:30
Average Station Reaction Time 1:29
Department Average Reaction Time:
(HH:MM:SS)
1:05
• Community Events:
• 6/1 Citizen Ride Along
• 6/1 Apricot Fiesta Fireworks
• 6/6 Food Pantry Distribution
• 6/7 Patterson Little League Tournament
• 6/8 Patterson Little League Tournament
• 6/10 Patterson Little League Tournament
• 6/11 Patterson Little League Tournament
• 6/13 Food Pantry Distribution
• 6/15 Children’s Miracle Network Car Show at Walmart
• 6/17 Station 52 Tour (Rising Sun Adult Program)
• 6/20 Food Pantry Distribution
• 6/22 Community CPR Class
• 6/27 Food Pantry Distribution
• 6/28 Skate the Lot
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Attachment: Department Monthly Report (Monthly Department Reports) Community Development Department
Monthly Report
June 2024
The following information is provided as an update regarding the Planning and Housing Division activities during the month of June 2024, as well as updates for previously approved projects.
Planning Commission Meetings
No Planning Commission meetings were held during the month of June. The next regularly scheduled meeting will be held on July 25, 2024 at 7:00 PM.
Master Plan Update
The administrative draft Downtown Master Plan (DMP) has been prepared by RRM Design Group and is undergoing final amendments. The public draft Downtown Master Plan will be available for comment and review beginning mid-January as environmental review (CEQA) work on the DMP begins. It is anticipated that the remaining components (including public review/hearings and CEQA) in support of the DMP will be completed leading up to City Council review.
Downtown Plaza Circle String Lighting Project
Technical consultants provided city staff with a draft plan and budgetary estimates. City staff is completing an initial review of these documents and discussing methods to complete the work with city resources.
Status update for major projects approved during 2024
Architectural & Site Plan Reviews
- Apricot World Properties LLC retail building – A&SP #24-02 – Sperry Ave. & Haggerty Drive – Approved
- Garcia Mobile Food Court – A&SP #24-03, Conditional Use Permit #24-0 – Hwy 33 and W. Las Palmas Ave. – Approved
General Plan Amendments
- Delta Marketplace – GPA/Rezone #24-01, Planned Development #22-03, Tentative Parcel Map #22-03 – Sperry Ave. & Haggerty Drive – Approved
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Attachment: Department Monthly Report (Monthly Department Reports) A&SP Architectural & Site Plan Review TPM Tentative Parcel Maps CUP Conditional Use Permit TSM Vesting Tentative Maps
LLA Lot Line Adjustment P/A Prezone/Annexation
PD Planned Development ORD Zoning Ordinances/Amendments RZN General Plan Amendment/Rezone VAR Variance
Status update for projects approved in previous years
• Sperry Avenue Self Storage – A&SP #22-08, 425 Sperry Avenue – Building permit application submittal pending.
• Oak Harbor Freight – A&SP #22-09, CUP #23-02, S. Rogers Rd. – Building permit application submitted
• AT&T Wireless Tower – CUP #23-01, Community Center – Building permit application submittal pending
• Water Office Restaurant – A&SP #22-01, 22 N. Del Puerto Ave. – Construction underway • Southern Tire Mart, A&SP #21-09, CUP #21-10, 2275 Sperry Ave. – Building permit application pending approval
• Sun Valley Industries #2, A&SP #22-02, S. Rogers Road – Approved • Apricot Vet Clinic, A&SP #22-03, CUP #22-04, S. Rogers Road – Building permit issued • VOP Townhouses, A&SP #22-05, N. 1st St. & English Birch Ave. – Building permit application submittal pending
• Poppy Mini-Storage – CUP #22-07, A&SP #22-06 – Site improvements under construction • VOP 2.1 LLC Lot 36 housing development, north of Olive Avenue, east of Sycamore, A&SP approved
• Popeye’s Restaurant, A&SP #21-07, CUP #21-07, north of Sperry Avenue, east of Park Center Drive, building permit approval pending
• S2A Modular, A&SP #20-01, CUP #20-04, TPM #20-01 – Site work underway
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Attachment: Department Monthly Report (Monthly Department Reports) • Nucleus Homeopathics, Inc., A&SP #20-02, CUP #20-05, 240 Park Center Drive – Building permit application pending approval
• Arambel Business Park Warehouse, A&SP #19-02, Rogers Road – Building permit issued • Harvest Samoan Assembly of God Church, A&SP #19-05, CUP #19-05, 415 N. 1st St. – Site work underway
• Safavieh Distribution Center (McShane Companies) A&SP 07-04 (Phase 3) – Site work underway
Major Subdivisions
Villages of Patterson
• Villages of Patterson Apartments, A&SP #18-02, Olive Avenue – Submitted building permit • Self Help Enterprises single family units – second phase under construction • Patterson Ranch – nearing completion
• Clayton Shire – nearing completion
• Camden Shire – nearing completion
• Sycamore Ranch I – site work underway
• Sycamore Ranch II – TM approved, pending Final Map submittal • Triplexes – construction underway
Baldwin Ranch North – Backbone infrastructure nearing completion, construction underway Housing Projects and Programs
• CDBG: Washburn street/sidewalk project plans in review. • HOME: City Staff continues to work with First-time Homebuyer Applicants seeking loan approvals.
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Attachment: Department Monthly Report (Monthly Department Reports) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Aracely Alegre, City Clerk
MEETING DATE: July 16, 2024
ITEM NO: 6.5
SUBJECT: Approve City Commission Reports for the Month of June 2024 (Parks Recreation & Beautification Commission).
RECOMMENDATION
Motion to Approve City Commission Reports for the Month of June 2024 (Parks Recreation & Beautification Commission).
6.5 Packet Pg. 30
June 2024
Parks, Recreation & Beautification
Commission
Monthly Report
The following information is provided as an update regarding the Parks, Recreation & Beautification Commission meeting activities during the month of March and updates for previously approved projects.
Parks, Recreation & Beautification Commission meetings are held on the 3rd Wednesday of every month at 5:00 pm in the City Hall Council Chambers. 5-Member Commission
Chair Adolfo Virgen Term: May 2022-2024
Vice-Chair Kandace Weyhrauch Term: May 2023-2025
Commissioner Oscar Roman Term: May 2023-2025
Commissioner Renelle Layfield Term: May 2022-2024
Commissioner Martha Blanco Term: May 2023-2025
Parks & Recreation & Beautification Commission Meeting:
The special meeting scheduled for June 6, 2024 was held in person at 5:00 p.m. The agenda items are listed below.
1. Wall Mural Project
2. Dog Park Maintenance
3. Recreation Facilities
Agendas & Minutes can be located on the city website under the agenda center.
The next regular meeting scheduled for June 19, 2024 will be cancelled due to holiday closure in observance of Juneteenth. The next regular meeting will be scheduled for July 17, 2024. The meeting will be held in person in the City Council Chambers.
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Attachment: Park, Recreation & Beautification Monthly Report Jun 24 (City Commission Reports) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Fernando Ulloa, City Engineer
MEETING DATE: July 16, 2024
ITEM NO: 6.6
SUBJECT: Approve Resolution No. 2024-44, Approving the State Department of Transportation (Caltrans) Program Supplemental Agreement No. F038 for the Ward Avenue Overlay: from Las Palmas Ave to N. 9th Street, Phase 2 Project No. STPL-5244(043), and Authorize the City Manager to Execute the Agreement and all Future Documents for this Project on the City’s Behalf.
RECOMMENDATION
Motion to Approve Resolution No. 2024-44, Approving the State Department of Transportation (Caltrans) Program Supplemental Agreement No. F038 for the Ward Avenue Overlay: from Las Palmas Ave to N. 9th Street, Phase 2 Project No. STPL-5244(043), and Authorize the City Manager to Execute the Agreement and all Future Documents for this Project on the City’s Behalf.
BACKGROUND
The City of Patterson has been approved to receive $539,351 of funding through the Surface Transportation Block Grant Program for Ward Avenue Overlay: from Las Palmas Ave to N. 9th Street, Phase 2 Project No. STPL-5244(043). This project consists of providing a 2-inch overlay on Ward Avenue from West Las Palmas to North 9th Street. Prior to overlaying, badly damaged pavement areas will be excavated and reconstructed with aggregate base and asphalt concrete.
The existing road will be cold planed where tying into the existing road sections and along existing gutter sections prior to the overlay. Upon completion of the overlay, existing manhole and valve covers will be raised and thermoplastic striping and pavement markings applied. This is an effort to maintaining and improving roadway safety within the City of Patterson. All improvements are located within the City of Patterson right-of-way.
6.6 Packet Pg. 32
However, in order to receive funds from Caltrans, the City Council must authorize an official to execute a Program Supplemental Agreement. This agreement sets forth the requirements for use of the Federal funds. Caltrans requires that this type of agreement be executed for each project by the agency receiving the funds. Once the agreement is signed, Caltrans will issue an “Authorization to Proceed” which allows the City to proceed with the work for the project.
ANALYSIS
Attached for your review and approval are the Program Supplemental Agreement and the Resolution that will need to be approved by the City Council. If approved, the City Manager would execute the agreement and submit it along with the resolution to Caltrans.
FISCAL IMPACT
This item does not carry any fiscal impacts with it. Each phase of work will be brought before the Council at a later date with a clear financial breakdown and request for contract approval.
6.6 Packet Pg. 33
1 1
2 RESOLUTION NO. 2024-44
3 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON, 5 APPROVING THE STATE DEPARTMENT OF TRANSPORTATION (CALTRANS) 6 PROGRAM SUPPLEMENTAL AGREEMENT NO. F038 WARD AVENUE OVERLAY:
FROM LAS PALMAS AVENUE TO 9 7
TH STREET, PHASE 2 PROJECT, FEDERAL
8 PROJECT NUMBER STPL-5244(043), AND AUTHORIZING THE CITY MANAGER TO 9 EXECUTE THE AGREEMENT AND ALL FUTURE DOCUMENTS FOR THIS 10 PROJECT ON THE CITY’S BEHALF
11 WHEREAS, the City of Patterson has been approved to receive $539,351 of 12 funding through the Surface Transportation Block Grant Program (STBGP) for Ward Avenue Overlay: from Las Palmas to 9 13 th Street, Phase 2 Project. 14 WHEREAS, this new roadway surface is a part of a continuing effort to maintain 15 and improve roadway safety within the City of Patterson; and 16 WHEREAS, in order to receive funds from Caltrans, the City Council must 17 authorize an official to execute a Program Supplemental Agreement. This agreement 18 sets forth the requirements for use of the Federal funds. Caltrans requires that this type 19 of agreement be executed for each project by the agency receiving the funds; and 20 WHEREAS, once the agreement is signed, Caltrans will issue an “Authorization 21 to Proceed” which allows the City to proceed with the work for the project. 22 WHEREAS, this item does not carry any fiscal impacts with it. The total federal 23 funding for the project is $539,351. Each phase of work will be brought before the 24 Council at a later date with a clear financial breakdown and request for contract 25 approval.
26 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of 27 Patterson does hereby:
28 1. Approve the State Department of Transportation (Caltrans) Program Supplemental Agreement No. F038 for Ward Avenue Overlay: from Las Palmas to 9 29 th Street, 30 Phase 2 Project.
31 2. Authorizes the City Manager to execute the agreement, conduct all negotiations, 32 execute and submit all documents including, but not limited to applications,
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Attachment: Resolution No. 2024-44 Ward Avenue Overlay (Approving Resolution No. 2024-44, PSA Ward Phase 2) 2 1 agreements, reports, insurance, payment requests and so on, which may be 2 necessary for the completion of the aforementioned project on behalf of the City. 3 The foregoing resolution was passed by the City Council at a regular meeting held on the 16th 4 day of July 2024, _______________ who moved its 5 adoption, which motion was duly seconded, and the resolution adopted by the 6 following roll call vote:
7 AYES:
8 NOES:
9 EXCUSED:
10 11 APPROVED:
12 13
14 15 Michael Clauzel
16 Mayor of the City of Patterson
17 18 ATTEST:
19 20
21 22 ______________________________________
23 Aracely Alegre
24 City Clerk of the City of Patterson
25 26
27 28
29 6.6.a
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Attachment: Resolution No. 2024-44 Ward Avenue Overlay (Approving Resolution No. 2024-44, PSA Ward Phase 2) 3 1
2 3 I hereby certify that the foregoing is a full, correct, and true copy of a resolution 4 passed by the City Council of the City of Patterson, a Municipal Corporation of the County 5 of Stanislaus, State of California, at a regular meeting held on the 16th day of July 2024, 6 and I further certify that said resolution is in full force and effect and has never been 7 rescinded or modified.
8 DATED:
9 10 ____________________________
11 City Clerk of the City of Patterson
12 13
14 6.6.a
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Attachment: Resolution No. 2024-44 Ward Avenue Overlay (Approving Resolution No. 2024-44, PSA Ward Phase 2) F038
FOR FEDERAL-AID PROJECTS NO 10-5244F15
1024000121
June 13, 2024
10-STA-0-PAT
STPL-5244(043)
5244
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 11/08/2016 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages.
Ward Avenue, from Las Palmas Ave to N. 9th Street in Patterson Road Rehabilitation 0.0(MILES)
Estimated Cost Federal Funds Matching Funds
Z240 $539,351.00
CITY OF PATTERSON
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to
ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:
Location:
Project Number:
E.A. Number:
Locode:
PROJECT LOCATION:
TYPE OF WORK: LENGTH:
LOCAL OTHER
$768,284.00 $228,933.00 $0.00
Chief, Office of Project Implementation
STATE OF CALIFORNIA
Department of Transportation
$539,351.00
Program Supplement 10-5244F15-F038- ISTEA 1Page of 7
6/14/2024
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Attachment: PSA -STPL-5244(043) (Approving Resolution No. 2024-44, PSA Ward Phase 2)
SPECIAL COVENANTS OR REMARKS
10-STA-0-PAT
STPL-5244(043)
1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual.
B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s).
C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE-approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration.
D. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.
Failure to do so will cause a delay in the State processing invoices for the construction phase.
Attention is directed to Section 15.6 "Award Package" of the Local Assistance Procedures Manual.
E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual.
Program Supplement 10-5244F15-F038- ISTEA Page 2 of 7
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Attachment: PSA -STPL-5244(043) (Approving Resolution No. 2024-44, PSA Ward Phase 2)
SPECIAL COVENANTS OR REMARKS
10-STA-0-PAT
STPL-5244(043)
F. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal-assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.
H. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov.
Program Supplement 10-5244F15-F038- ISTEA Page 3 of 7
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Attachment: PSA -STPL-5244(043) (Approving Resolution No. 2024-44, PSA Ward Phase 2)
SPECIAL COVENANTS OR REMARKS
10-STA-0-PAT
STPL-5244(043)
2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT.
B. Invoices shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES.
C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.
D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE.
E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.
F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice.
Program Supplement 10-5244F15-F038- ISTEA Page 4 of 7
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SPECIAL COVENANTS OR REMARKS
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G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.
H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items.
I. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations.
J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.
K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph:
ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested.
All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA.
L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system
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Attachment: PSA -STPL-5244(043) (Approving Resolution No. 2024-44, PSA Ward Phase 2)
SPECIAL COVENANTS OR REMARKS
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of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE.
M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance.
N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200.
O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds.
P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement.
3. Appendix E of the Title VI Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:
Pertinent Nondiscrimination Authorities:
A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex);
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as Program Supplement 10-5244F15-F038- ISTEA Page 6 of 7
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amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
L. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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Attachment: PSA -STPL-5244(043) (Approving Resolution No. 2024-44, PSA Ward Phase 2) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Mike Willett, Public Works Director
MEETING DATE: July 16, 2024
ITEM NO: 6.7
SUBJECT: Review and Approve the City’s Sewer System Management Plan (SSMP) Internal Audit 2024.
RECOMMENDATION
Motion to Review and Approve the City’s Sewer System Management Plan (SSMP) Internal Audit 2024.
BACKGROUND
The State Water Resources Control Board (SWRCB) adopted general waste discharge requirements for sanitary sewer systems on May 2, 2006. The order requires the development and implementation of an SSMP and applies to all public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility. The City Council adopted the current SSMP as fully implemented and in compliance with the terms of the general waste discharge requirements on October 3, 2023 by Resolution No. 2023-45. One of the requirements of the SSMP is an internal audit that focuses on evaluating the effectiveness of the SSMP and the City’s compliance with the requirements identified in the plan. The audit was performed by Public Works Deputy Director of Operations and Maintenance Xavier Gularte and William Barrera with the assistance of Public Works staff.
ANALYSIS
Overall the City has performed well in complying with State requirements and implementation of the SSMP. The SSMP is divided into 11 sections. The audit reviews each section and provides a recommendation for future action at the end of each section. No major changes or actions were identified, but continued vigilance and staff follow-through will be required to keep
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the City in compliance with the adopted SSMP.
FISCAL IMPACT
None at this time.
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City of Patterson
1 Plaza
P.O. Box 667
Patterson, California 95363
Phone (209) 895-8000
www.ci.patterson.ca.us
SSMP Internal Audit 2024
On May 2, 2006, the State Water Resources Control Board (SWRCB) adopted Sanitary Sewer Order No. 2006-0003. This order contains requirements for the monitoring, reporting, and development of implementing a Sanitary Sewer Management Plan (SSMP). The SSMP documents the city’s program to properly operate and maintain its sanitary sewer system.
The elements of an SSMP include:
1. Goals
2. Organization
3. Legal Authority
4. Operations and Maintenance Program
5. Design and Performance Provisions
6. Overflow Emergency Response Program
7. Fats, Oils and Grease (FOG) Control Program
8. System Evaluation and Capacity Assurance Plan
9. Monitoring, Measurement and Program Modifications
10. SSMP Program Audits
11. Communication Program
In accordance with the requirements of the SSMP, the following audit measures the city’s progress in the implementation of the SSMP. Providing quality, safe, and reliable sewer service at a reasonable cost is essential to fulfilling the City's Public Works’ Mission Statement: To "provide the highest level of service to the residents of Patterson while maintaining the community’s infrastructure in the most cost-effective manner possible. We constantly strive to improve our customer service and efficiency." The city has developed the following goals to meet the requirements of the Sanitary Sewer Order and uphold our mission statement:
Section 1 – Goals
The key points of this element:
a. Minimize sanitary sewer overflows.
b. Prevent public health hazards.
c. Minimize inconveniences by responsibly handing interruptions in service.
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d. Protect the large investment in collection systems by maintaining adequate capacities and extending useful life.
e. Prevent unnecessary damage to public and private property. f. Use funds available for sewer operations in the most efficient manner. g. Convey wastewater to treatment facilities with a minimum of infiltration, inflow and ex-filtration.
h. Provide adequate capacity to convey peak flows.
i. Perform all operations in a safe manner to avoid personal injury and property damage.
j. Minimize impacts on environmentally sensitive waterways such as the San Joaquin River.
The City’s performance relating to this section’s key point:
The city has continued to consistently meet these goals. The current maintenance plan encompasses the entire system but also places focus on known Hot Spots within the system.
These are sections of the system that are prone to Fats, Oils, and Grease (FOG). Preventive maintenance minimizes sanitary sewer overflows (SSO) thereby protecting human health and the environment. Key aspects that have contributed to the City’s current success with stated goals are the maintenance and FOG programs. The City has worked to improve these activities, which has resulted in no SSOs in six years. The chart in Figure 1 depicts the dramatic decrease in SSOs. The last spill occurred in 2018 then dropped to zero in 2019 and remain nonexistent to date. (See next page) SSO CHART
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Figure 1
SSO CHART
Recommendation – Future actions relating to this section’s key points:
Continue maintenance efforts. Preventative maintenance is the key to achieving the established goals. The FOG program has also been successful in the prevention of SSOs and City staff must continue efforts to promote the program.
Section 2 – Organization
The City is required to identify the name of the authorized representative as described in the Sanitary Sewer Order. In addition, the SSMP must list and provide an organization chart for the persons responsible for implementing the SSMP program.
The City’s performance relating to this section’s key point:
Staff have been identified and trained in the various elements of the SSMP. The number of operators attached to the Collections Division is four in addition to the division’s supervisor.
The five operators have been trained in the aspects of sewer collection system maintenance and SSOs. The operators are sent for additional training as it becomes available through organizations such as the California Water Environment Association (CWEA). All operators and the division’s supervisor are certified Collection Systems Operators. In addition, there are other maintenance workers and division supervisors who are trained and certified in collections
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system maintenance and SSO response procedures. This structure has worked well, and all reports are completed in a timely manner. The current workflow for SSOs is depicted in Figure 2 (next page).
Figure 2.
Recommendation – Future actions relating to this section’s key points:
The organizational flow related to SSOs has worked well and does not need to change at this time. However, the Streets/Collections division has added new employees who do not have very much experience with SSOs. It is advisable to train them thoroughly in response and reporting procedures. The administrative arm of the operation has several staff members trained in SSO reporting procedures and who are familiar with the California Integrated Water Quality System (CIWQS) web portal – no changes recommended.
Section 3 – Legal Authority
The City must demonstrate that it possesses legal authority to:
• Prevent illicit discharges in its sanitary sewer system. • Require proper design and construction of the infrastructure. • Ensure access for maintenance, inspection, and repairs.
During Business
Hours
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• Limit the discharge of FOG and other debris.
• Enforce violations of its sewer ordinances.
The City’s performance relating to this section’s key point:
The legal authority required for the SSMP by the SWRCB is provided in the City's municipal code. Title 13 of the municipal code contains three chapters dedicated to the sewer system.
The following is a description of these chapters:
Prevention of Illicit Discharges
13.02.490
Prohibits leaders from roofs, surface drains for rainwater or storm sewers, from being connected to any sanitary sewer and prohibits any surface, storm water, or artesian well flows from entering the sewer system.
13.02.500
Prohibits the discharge of several specific wastes to any public sanitary sewer.
Satellite System Inflow
13.02.510
Lists types of waste which may be prohibited.
Proper Design and Construction of Sewers and Connections Permit Requirements.
13.02.150
Requires a permit prior to construction of a private sewage disposal system.
13.02.210
Requires a permit prior to construction of a building or lateral sewer intended to connect to any public sewer.
13.02.300
Requires a permit prior to construction, extension, or connection to any public sewer unless the contractor is under a contract awarded and entered by the City.
Design Requirements
13.02.170
Requires all private sewer systems to be designed in compliance with the Department of Public Health of the state and the health department of Stanislaus County.
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13.02.230 - 13.02.260
Provides regulations for sewers of adjacent buildings, sewers of old building, cleanouts, and lifting sewage when sewers are too low to permit gravity flow.
13.02.320 - 13.02.340
Provides regulations for plans, profiles, and specifications required, subdivisions, and easements or right-of-way.
Construction Requirements
13.02.220
Requires design and construction of buildings and lateral sewers to be in accordance with the requirements of the City and the City Standard Specifications.
13.02.310
Requires construction of all sewers within the City to be in accordance with the City Standard Specifications.
13.02.350 and 13.02.360
Provides regulations for persons authorized to perform work and compliance with local regulations.
Inspection and Testing
13.02.160
Allows the City to inspect the work at any time for all private sewage disposal systems.
13.02.270
Requires the connection of any building or lateral sewers into the public sewer to be made in the presence of personnel designated by the City Manager.
13.02.290
Requires all buildings and lateral sewers to be tested in accordance with the City Standard Specifications.
13.02.370 and 13.02.380
Requires "as-built" drawings and testing of any public sewer to be in full compliance with all requirements of the Standard Specifications and to the satisfaction of the City Manager prior to acceptance by the city.
Lateral Maintenance Access
13.02.280
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Ensures maintenance access for portions of the service lateral owned or maintained by the city.
Limit Discharge of FOG and Other Debris
13.02.510
Allows the City to limit the discharge of FOG and other debris that may cause blockages.
13.02.540 and 13.02.550
Allows the City to require the installation and maintenance of grease interceptors.
13.02.090
Prohibits the depositing of any objectionable waste in an unsanitary manner on public or private property within the City.
Enforcement
13.02.880 – 13.02.930
Provides the City authority to issue notices of violations, designate nuisances, provides disconnection authority, establish reconnection criteria, and abate nuisances.
Recommendation – Future actions relating to this section’s key points:
The section pertaining to sewer use is outdated and staff is revising this section of the municipal code. The revisions to the code will allow for greater flexibility to address pre-treatment prior to discharge into the collection system. Sampling results indicate there is at least one establishment that will require additional pre-treatment due to high levels of Biochemical Oxygen Demand (BOD), Salinity and Total Dissolved Solids (TDS). These levels have been consistently high and require additional attention.
Section 4 – Operations and Maintenance Program
An operations and maintenance program are vital as it provides processes and procedures for the functionality of the system. Preventative maintenance plays a vital role in preserving the system and keeping the city in regulatory compliance. Key elements of the section:
• Collection System Map: Collection system agencies are required to maintain up to date maps of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities.
• Preventive Operation and Maintenance Activities: Describe routine preventive operation and maintenance activities by staff and contractors, including a system for
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scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventive Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders.
• Rehabilitation and Replacement Plan: A replacement and rehabilitation plan must be developed to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan (CIP) that addresses proper management and protection of infrastructure assets. The plan shall include a time schedule for implementing the short and long-term plans plus a schedule for developing the funds needed for the CIP.
• Training: Training must be provided on a regular basis for staff in sanitary sewer system operations and maintenance, and contractors must be required to be appropriately trained.
• Equipment and Replacement Part Inventories: Equipment and replacement part inventories must be provided, and critical replacement parts must be identified.
The City’s performance relating to this section’s key point(s):
The city has a collections system map that displays the location and sizes of sewer lines and the placement of manholes. The maps are readily available in Public Works’ offices as well as collections division utility trucks. City staff note irregularities on the maps and submit corrections to the City engineer. The affected map grids are corrected, and new pages are printed and distributed accordingly. These updates occur every six months (as needed).
The Collections Division is in the process of cleaning the entire sewer collections system approx. 63 miles. Public Works currently has four full-time employees in the Collections Division. In addition to a vacuum/mainline cleaning truck the City has a mainline camera unit to inspect and record the condition of the City’s collection system. The mainline camera developed quality issues and has been replaced. Since the last audit the Collections crew has cleaned and inspected 18.82 miles of sanitary sewer mains and 11.3 miles of storm sewer mains. The crew
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has also repaired or replaced 19 sanitary sewer laterals. The City has purchased a new vacuum truck to replace the current (aging) vehicle. The older unit will remain in the fleet as a backup to the new truck providing continuous coverage during maintenance/repairs of the new unit. The Water Division also has a vacuum truck that may be used in the event both Collections vehicles are unable to function. The equipment is used to inspect the hot spots in the collection system to determine if the sewer mainline is sound in these areas. The results of the mainline inspections has been positive, and the creation of these hot spots is attributed to FOG. Public outreach is a component of the City’s FOG program and will be addressed in future activities related to the program. The City has identified critical components of the sewer system and currently maintains an inventory of critical spare parts, including spare parts for vehicles and equipment, which are centrally stored at the Corporation Yard. A 15-year equipment maintenance replacement schedule is in place for sewer and storm drainage systems equipment.
The City’s system is divided into sectors based on the sewer utility map, and the Collection’s crew will complete a sector before moving on to the next section. The City uses the Mobile MMS asset management software to record the size and condition of pipe, the footage of pipe cleaned, and the type of debris (if any) encountered. The software is installed on an Apple IPAD tablet and includes a map of the collections system. This digital map will display the areas that have been serviced once the data is entered. Areas known to have issues with sewer line blockages due to FOG are considered “hotspots” and are hydro flushed monthly to minimize the chance that a line obstruction will go undetected. There are nine hot spots identified that are hydro flushed monthly. Lift stations are also inspected weekly and chemical treatment such as degreaser or odor control is applied as needed. Residents experiencing issues with their sewer lines may call the Public Works Department and City staff is dispatched immediately to address the issue. The incident is then documented in the Departments work order program (Mobile MMS). Calls from residents placed after hours are routed to the City’s answering service and addressed by the City’s on-call personnel.
Operations and maintenance functions are performed by City staff, and training is tantamount to a successful program. Equipment training is obtained from manufacturer representatives and/or vendors of the products/equipment used in the maintenance program. Professional organizations such as the CWEA offer training and certification in storm water and wastewater collection. The City has staff members certified in these fields who attend seminars and workshops to meet training requirements and obtain continuing education units (CEUs) for recertification purposes.
Recommendation – Future actions relating to this section’s key points:
The City continues to do well in this section as evidenced by the lack of an SSO in five years.
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The maintenance program continues to improve, and the collections system is being monitored and maintained better than ever. However, the 15-year equipment maintenance replacement schedule was implemented in 2008 and will need to be updated by the end of 2027.
The number of sewer overflow equipment stations has dropped from four to zero.
The CIP should be updated and implemented as funding becomes available. Plans are in place for expansion of the WQCF (Phase 3 project) and the city continues identifying funding sources to pay for the project. Finally, a new administration building was completed in 2023.
Section 5 – Design and Performance Provisions
This section requires that the City identify design and construction standards for sanitary sewer systems and procedures and standards for the inspection and testing of new sewers and other appurtenances.
The City’s performance relating to this section’s key point(s):
The City maintains standard specifications for the construction of public improvements. Details or specifications are updated periodically when change is needed. The last update occurred in March 2011. The City standards also provide specifications for the inspection and testing of new public sewer facilities. Details and specifications are also changed to reflect accepted design practices and industry standards.
Recommendation – Future actions relating to this section’s key points:
City staff currently review the standards and make recommendations for updates annually.
Recommendations are forwarded to the City Engineer who reviews the proposed updates and makes additional recommendations (if necessary) before inclusion into the standards. This practice has worked well and should continue.
Section 6 – Overflow Emergency Response Plan
The city must develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment.
Key points:
• Proper procedures for informing primary responders and regulatory agencies of all SSOs.
• An overflow response program.
• Procedures to ensure the Emergency Response Plan is followed.
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• A program to contain or prevent SSOs as well as minimize or correct any adverse impacts on the environment resulting from the SSO.
The City’s performance relating to this section’s key point(s):
The City’s emergency response plan was prepared by Risk Management Solutions. The plan is reviewed yearly, and pertinent contact information is updated. The plan is also revised to reflect the SWRCB rules and guidelines. The Deputy Director, each Public Works Supervisor, and on-call staff members have a copy of the plan and field forms in each respective field vehicle.
The packets contain easy to follow flow charts to assist staff members in determining the severity of the spill as well as strategies for dealing with the spill. As required the City submits a monthly electronic report of all spills or non-spills to the SWRCB.
Calls received during business hours will be responded to immediately to minimize the impact of an SSO. Calls received after business hours will be responded to within one hour by the Public Works on-call person. The on-call person will assess the situation and summon assistance if needed. Staff has been trained in SSO response procedures and continue to learn new techniques from professional organizations mentioned in Section Four of this report.
The City also encourages residents (via website and newsletter) to call Public Works if they are experiencing sewer issues inside the home. The Department’s response to such calls is to dispatch a staff member to check the sewer lines that service the neighborhood in question.
This will reveal if the source of the issue inside the home is due to an obstruction in the City sewer main line or specific to the residence. This practice will help avoid a potential SSO. Staff are instructed to give all calls related to sewer issues/SSOs top priority. Supervisors, Streets/Collection crew members and on-call staff have participated in the training exercises.
Recommendation – Future actions relating to this section’s key points:
Blackwater Consultant Engineers have been retained and updated the current SSMP. This includes updating the Overflow Emergency Response Plan which is now termed the Spill Emergency Response Plan (SERP). The updated plan must reflect changes instituted by the SWRCB.
Section 7 – Fats, Oils, and Grease (FOG) Control Program The City is required to evaluate its service area to determine if a FOG control program is warranted. The City has had four SSOs during the years 2016 and 2018, and the cause was found to be caused by FOG. Staff has prepared and implemented a FOG source control program to reduce the amount of these substances discharged into the sewer system.
Key points of the plan:
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• A public education outreach program.
• The legal authority prohibits discharges to the system and identify measures to prevent SSOs caused by FOG.
• Requirements to install grease removal devices such as traps or interceptors. • Authority to inspect grease producing facilities and enforcement authority. • Identify sewer system sections subject to FOG blockages and establish a cleaning maintenance schedule for each section.
• Develop and implement source control measures for all sources of FOG discharged to the sanitary sewer system.
The City’s performance relating to this section’s key point(s):
The city currently addresses the public outreach section of the plan by posting information on the City web site as well as articles in the citizen newsletter. The articles identify FOG and the proper way for citizens to dispose of such debris. Since 2013 the Public Works Department has embarked on a continuous public outreach campaign featuring many of the programs promoted by the department. FOG is one of the key programs in the presentations and City staff has taken every opportunity available to reach as many people as possible. Staff visits elementary and middle schools via scheduled visits and special occasions such as Public Works Week and Arbor Day celebrations. Public Works operations crews have participated in Career Day events at Patterson High School, Public Works open-house and Walnut Grove Elementary. .
Public Works continues its public outreach by setting up a booth to promote these programs during the annual Apricot Fiesta and other outdoor events. The Department has been very successful in distributing educational materials at these events and it will continue to participate in the years to come.
The Department has created and instituted an official FOG program that covers all FOG producing businesses as well as public outreach. Staff members assigned to the program include a Public Works Deputy Director, Public Works Inspector, and Environmental Compliance Specialist. The number of Public Works Inspectors has increased to three and are now better suited to assist in the program. Staff designed and produced a FOG binder with important outreach material that outlines the program as well an educational component that describes the hazards of FOG and the equipment necessary to contain the pollutants. Included in the kit are maintenance logs and the procedure for reporting maintenance activities to the City. Also included is the legal authority for requiring the maintenance as well as the authority for inspecting grease interceptor facilities. Staff have identified all FOG producing establishments
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Attachment: Sewer System Management Plan (SSMP) Audit-2024 (Approve Sewer System Management Plan (SSMP) Audit 2024)
and has conducted meetings with facilities that currently have grease interceptors. City staff continue to conduct the introductory meetings with new businesses as they open in the City.
Maintenance activities for these establishments are monitored to ensure that the frequency of the activity is adequate, and that Best Management Practices (BMPs) are being followed.
There are currently older FOG producing establishments that do not have grease interceptors.
This is due primarily to a lack of space as these locations are in the downtown district. The Collections Division periodically inspects the sewer mains servicing these facilities to determine the volume and impact of the FOG generated by these businesses. Staff recognizes that in some cases a grease interceptor may not be practical due to the limited space available in some of the older locations and that the cost of an interceptor may cause a financial hardship on some if not all the older businesses that generate FOG. Staff will consider alternatives (such as a grease trap in lieu of an interceptor) on a case-by-case basis.
The following is the legal authority currently in the City’s municipal code:
Section 13.02.510
City’s municipal code provides the City the authority to prohibit grease disposal into the City’s sewer system. The section also identifies the types of wastes that are prohibited.
Sections 13.02.540 and 13.02.550
City’s municipal code require grease interceptors be provided and maintained.
Section 13.02.960
City’s municipal code provides the authority for an authorized City representative to enter facilities and properties for the purposes of inspection, measurement, sampling or testing as necessary for the enforcement of the provisions of the ordinances and rules of the City.
Sections 13.02.880 through 13.02.930
City’s municipal code provides authority to issue notices of violations; designates nuisances; provides disconnection authority; establishes reconnection criteria; nuisance abatement.
Areas subject to blockages (Hot Spots) are identified. These areas are routinely inspected and cleaned. This is an effective method for preventing SSOs resulting from FOG.
Recommendation – Future actions relating to this section’s key points:
The current FOG program model requires staff time to ensure that establishments comply with the program. This includes tracking the maintenance schedule for all facilities and ensuring that
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Attachment: Sewer System Management Plan (SSMP) Audit-2024 (Approve Sewer System Management Plan (SSMP) Audit 2024)
reports are submitted by each business. Staff must also review the data and perform site inspections to also ensure that the reported maintenance is being performed and that each grease interceptor is well maintained. While the workload may be difficult at times due to the limited number of employees available, they must stay abreast of the facility maintenance schedules for the program to be effective. Increasing the number of inspectors has proven to be beneficial. Public outreach should be maintained at appropriate levels to promote voluntary compliance with residents.
Section 8 – System Evaluation and Capacity Assurance Plan The City must prepare and implement a capital improvement program (CIP) plan that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions as well as appropriate design for storm or wet weather event.
Key Elements:
• Evaluation: Evaluate those portions of the sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. • Design Criteria: Where such criteria do not exist or is deficient, the evaluation listed above will aid in establishing appropriate design criteria. • Capacity Enhancement Measures: Establish a short- and long-term CIP to address identified hydraulic deficiencies.
• Schedule: The City must develop a schedule of completion dates for all portions of the CIP.
The City’s performance relating to this section’s key point(s):
The City has not experienced any SSOs due to hydraulic deficiency. All SSOs thus far are a direct result of FOG deposited in the system. The City’s standard specifications provide design criteria for new construction of sewer facilities including design flow rates, pipe material/size and other factors. The same standards are utilized when the replacement of existing sewer facilities is necessary.
Recommendation – Future actions relating to this section’s key points:
The condition of the lift station on Ward Ave. has been evaluated, and a retrofit/upgrade is in the design process as of this writing. Potential construction timeline has not yet been determined.
Section 9 – Monitoring, Measurement, and Program Modifications
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Attachment: Sewer System Management Plan (SSMP) Audit-2024 (Approve Sewer System Management Plan (SSMP) Audit 2024)
The City shall:
• Maintain information that can be used to establish and prioritize SSMP activities. • Monitor the implementation and measure the effectiveness of each element of the SSMP.
• Assess the success of the preventive maintenance program. • Update program elements.
• Identify and illustrate SSO trends.
The City’s performance relating to this section’s key point(s):
The city currently monitors the following items:
• The number, cause, and locations of blockages.
• The number, cause, location and volume of SSOs.
• The number and reason for customer complaints.
• Response time.
• Date, length of pipe cleared, and debris found.
The following items are also monitored and/or measured to determine the effectiveness of the SSMP, assess the effectiveness of the maintenance program and update program elements as appropriate.
• Number and location of blockages due to FOG.
• Number and location of SSOs due to FOG.
• Number and location of FOG producing facilities.
• Total number and volume of SSOs.
• Number of repeats SSOs.
• Number of mainline blockages.
Recommendation – Future actions relating to this section’s key points:
The current maintenance activities performed on the collections system and the FOG program have helped to improve stability. System monitoring, data collection, and event response
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Attachment: Sewer System Management Plan (SSMP) Audit-2024 (Approve Sewer System Management Plan (SSMP) Audit 2024)
procedures are currently in place. As previously stated there has not been an SSO since 2018.
This was due to FOG in a residential area and no doubt caused by household practices. It was previously recommended that Staff should select the neighborhoods surrounding an SSO or mainline blockage and distribute outreach materials after each occurrence. Part-time staff could be utilized to canvass the area and deliver materials door to door. There has not been an opportunity to use this method due to the lack of SSOs.
Section 10 – Program Audits
The City must conduct periodic internal audits appropriate to the size of the system and the number of SSOs. At a minimum these audits must occur every two years. The audit shall focus on evaluating the effectiveness of the SSMP and the City’s compliance with the SSMP requirements identified in the plan.
The City’s performance relating to this section’s key point(s):
This is the fifth audit of the City’s SSMP which was updated in 2016. The report lists the progress and development of SSMP elements. A description of improvements to the sewer system and planned improvements is included. A copy of the completed audit will be kept on file with the SSMP as required by the SWRCB.
Recommendation – Future actions relating to this section’s key points:
The City should continue the process of auditing the SSMP every two years but will follow the upcoming changes the SWRCB is implementing which requires an audit every three years.
Section 11 – Communication Program
The city must communicate on a regular basis with the public on the development, implementation, and performance of the SSMP. The communication system shall provide the public the opportunity to provide input to the City as the program is developed and implemented. The City must also create a plan of communication with systems that are tributary and/or satellite to the City’s sanitary sewer system.
The City’s performance relating to this section’s key point(s):
The City maintains a web site to inform the public of City activities. General and other important information is available to the public. Tips on acceptable use of garbage disposals and contact information for reporting sewer issues is provided. Other communication tools include utility bill inserts, and articles in the City’s Citizen Newsletter. As previously stated, the
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Attachment: Sewer System Management Plan (SSMP) Audit-2024 (Approve Sewer System Management Plan (SSMP) Audit 2024)
Public Works Department has made public outreach a priority and takes every opportunity to present educational materials year-round.
The Diablo Grande subdivision is the only satellite system discharging to the City’s sewer system. They are also responsible for preparing an SSMP for their system. Diablo Grande sends via email advance notice to the City of Patterson Chief Wastewater Plant Operator of flushing activities. The agreement with Diablo Grande should include the sending of, via email, a monthly report of flows into Patterson. The agreement should include a provision for City Staff and Diablo Grande personnel to meet as needed.
Recommendation – Future actions relating to this section’s key points:
While the City does provide some general tips on acceptable waste, it does not provide information on the City’s SSMP. This forum could be used to provide the public with information on the development and implementation of the SSMP. The use of utility billing inserts should be continued as it is an effective way of reaching customers without additional postage or envelopes.
Appendix C – SSMP Staff Names and Phones Numbers must be updated as personnel has changed, and additional positions have been added to the list.
Section 12 – SSMP Completion and Certification
The city must certify that the SSMP follows all Waste Discharge Requirements (WDR) and complete the certification form provided in the Online SSO Database. The form must be printed and signed and sent to the State Water Board.
The City Council adopted the current SSMP as fully implemented and in compliance with the terms of the general waste discharge requirements on October 3, 2023, by Resolution 2023-45.
The SSMP was certified, and the appropriate form submitted to the State Water Board.
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Attachment: Sewer System Management Plan (SSMP) Audit-2024 (Approve Sewer System Management Plan (SSMP) Audit 2024) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Ashley Weaver, Director of Recreation & Community Services MEETING DATE: July 16, 2024
ITEM NO: 6.8
SUBJECT: Approve Street Closure and waiver of city fees, for National Night Out road closure, scheduled for August 6, 2024.
RECOMMENDATION
Motion to Approve Street Closure and waiver of city fees, for National Night Out road closure, scheduled for August 6, 2024.
BACKGROUND
National Night Out has been an ongoing safety program in Patterson for many years. This year the Stanislaus County Sheriffs Department would like to close N. Del Puerto Ave. between N. El Circulo and Plaza and reserve North Park, to host a special safety event.
The request for street closures is as follows:
EVENT
Tuesday, August 6, 2024
From 4:00pm -7:00pm
Set up starting at 2:00 pm, Tear down starting at 8:30pm Street Closures during Event:
· N. Del Puerto Ave. between N. El Circulo and Plaza, Plaza Circle will remain open.
Please refer to the attached map.
ANALYSIS
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This is a collaborated City Wide event. The Event Coordinator has complied with submitting the following information:
• Insurance and Endorsement - Insured by the City of Patterson • Special Event Application
• Site Street Closure Map
FISCAL IMPACT
This is a community event hosted by the City of Patterson, and the city's costs associated with the event are included in the annual budget, and are primarily related to staff time spent to host the event.
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Attachment: National Night Out -8.6.2024-Application (National Night Out Street Closure) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Jennifer Riedeman, Finance Director
MEETING DATE: July 16, 2024
ITEM NO: 6.9
SUBJECT: Adopt Resolution No. 2024-45, approving an amendment to the City of Patterson General Fund Emergency Contingency commitment of fund balance for the General Fund.
RECOMMENDATION
Motion to Adopt Resolution No. 2024-45, approving an amendment to the City of Patterson General Fund Emergency Contingency commitment of fund balance for the General Fund.
BACKGROUND
The Governmental Accounting Standards Board (GASB) has issued its Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. The requirements of this statement are intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. The categories are more clearly defined to make the nature and extent of the constraints placed on government’s fund balance more transparent.
An overview of this statement was given to Council during the budget workshop held on June 14, 2011, and the original policy was adopted on June 21, 2011 as Resolution 2011-37.
ANALYSIS
Part of the City’s implementation of GASB Statement No. 54 for Fiscal Year 2011/12 was the formal adoption of a fund balance policy. The policy explains the five components of fund balance and formally delegates to the City Manager and Finance Director, as required by the statement, the assignment of fund balance for specific purposes for inclusion in the annual
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financial reports. The objective of this Statement is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing governmental fund type definitions. Therefore, it improved financial reporting. Prior to GASB Statement No. 54, these amounts were reported by the Finance Director as unreserved and designated and did not require City Council delegation.
The policy is the City Council’s formal commitment of an amount of fund balance to be set aside specifically for emergency contingencies previously defined as a state or federal state of emergency or declaration of a local emergency as defined in Patterson Municipal Code Section
2.36.060. The amount was originally set at $3,564,292 for Fiscal Year 2011/12, and has increased to $12,024,541 for Fiscal Year 2024/25 and represents an equivalent to 5 months of regular operating expenses per the original policy.
The objective of this amendment is to include other extenuating circumstances for use of the emergency contingency reserve in order to stabilize the city in the event of an economic downturn, shortfalls of revenues, or unanticipated or unfunded expenditures through interfund loans with repayment back to the Emergency Contingency Fund, including interest.
The interfund loans shall be repaid with interest based on the Local Agency Investment Fund (LAIF) earning rate. The Finance Officer (or designee) shall also exercise due diligence to ensure that it is financially prudent for the Fund making the loan.
Interfund loans will be evaluated on a case-by-case basis. Any borrowing between two City funds requires approval by City Council. The purpose of interfund borrowing is to finance high priority needs and to reduce costs of interest, debt issuance and/or administration.
The proposed Fund Balance Policy is attached as “Exhibit A”. This policy is effective beginning for Fiscal Year 2024/25 until further amended. This amount and/or commitment may be changed with the adoption of a new resolution by the affirming vote of three council members.
FISCAL IMPACT
The amendment to the policy will not result in significant financial impact, except with respect to the interest charged for the interfund loan(s).
POLICY ALTERNATIVES
The City Council’s options are:
1. Adopt the Resolution No. 2024-45 without any changes;
2. Adopt the Resolution No. 2024-45 with changes and revisions;
3. Continue the item to a later meeting of the City Council and provide direction to staff for any changes; or
4. Reject the Resolution No. 2024-45 entirely.
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ATTACHMENTS
A. Resolution No. 2024-45
B. Amended Fund Balance Policy
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RESOLUTION NO. 2024-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON,
APPROVING THE AMENDMENT TO THE CITY OF PATTERSON GENERAL
FUND EMERGENCY CONTINGENCY COMMITMENT OF FUND BALANCE
FOR THE GENERAL FUND.
WHEREAS, the Governmental Accounting Standards Board GASB) has issued its Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions with the intent of improving financial reporting by providing fund balance categories that will be more easily understood; and
WHEREAS, the City Council of the City of Patterson has considered the amendment to the "Fund Balance Policy for the General Fund" which outlines the policy and procedures enacted to accurately categorize and report fund balance in the General Fund; and
WHEREAS, the "Fund Balance Policy for the General Fund" provides that the City Council may commit General Fund balance for specific purposes by taking formal action and these committed amounts cannot be used for any other purpose unless the City Council removes or changes the specific use through the same formal action taken to establish the commitment; and
WHEREAS, The policy is the City Council’s formal commitment of an amount of fund balance to be set aside specifically for emergency contingencies previously defined as a state or federal state of emergency or declaration of a local emergency as defined in Patterson Municipal Code Section 2.36.060. The amount was originally set at $3,564,292 for Fiscal Year 2011/12, and has increased to $12,024,541 for Fiscal Year 2024/25 and represents an equivalent to 5 months of regular operating expenses per the original policy; and
WHEREAS, the amended "Fund Balance Policy for the General Fund" states the intent of the City Council is to include other extenuating circumstances for use of the emergency contingency reserve in order to stabilize the city in the event of an economic downturn, shortfalls of revenues, or unanticipated or unfunded expenditures through interfund loans with repayment back to the Emergency Contingency Fund, including interest based on Local Agency Investment Fund (LAIF) Earnings; and WHEREAS, the City Council has determined that the Amendment to the General Fund Emergency Contingency Commitment of General Fund balance should be established and approved at $12,024,541 for Fiscal Year 2024/25 as recommended by the City Manager and Finance Director.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Patterson as follows:
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Attachment: Resolution No. 2024-45 Fund Bal Policy and Emergency Contingency - Amendment July 2024 (Resolution No. 2024-45 Amendment SECTION 1. The City Council hereby establishes and approves the General Fund Emergency Contingency Commitment of General Fund balance of $12,024,541 for Fiscal Year 2024/25.
SECTION 2. The City Council has determined that the specific purposes for which the General Fund Emergency Contingency Commitment maybe used are the declaration of a state or federal state of emergency or a local emergency as defined by Patterson Municipal Code Section 2.36.060 and have amended the uses to include other extenuating circumstances for use of the emergency contingency reserve in order to stabilize the city in the event of an economic downturn, shortfalls of revenues, or unanticipated expenditures through interfund loans with repayment back to the Emergency Contingency Fund, including interest. These uses may only be changed by approval of a subsequent resolution.
SECTION 3. The City Council hereby confirms that in any fiscal year in which recurring sources exceed recurring uses in the General Fund, the amount of the General Fund Emergency Contingency Commitment of General Fund balance will be increased up to an amount equal to five (5) months of regular General Fund operating uses.
The foregoing resolution was introduced at a regular meeting of the City Council of the City of Patterson, held on the 16th day of July 2024 by , who moved its adoption, which motion was duly seconded by and the resolution adopted by the following roll call vote:
AYES:
NOES:
EXCUSED:
APPROVED:
___________________________
Michael Clauzel
Mayor of the City of Patterson
ATTEST:
_______________________________
Aracely Alegre
City Clerk of the City of Patterson
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Attachment: Resolution No. 2024-45 Fund Bal Policy and Emergency Contingency - Amendment July 2024 (Resolution No. 2024-45 Amendment I hereby certify that the foregoing is a full, correct and true copy of a resolution passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a regular meeting held on the 16th day of July 2024, and I further certify that said resolution is in full force and effect and has never been rescinded or modified.
DATED:
______________________________________
City Clerk of the City of Patterson
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Attachment: Resolution No. 2024-45 Fund Bal Policy and Emergency Contingency - Amendment July 2024 (Resolution No. 2024-45 Amendment Exhibit A 1
FUND BALANCE POLICY
Policy: Fund Balance Policy for the General Fund
POLICY
This Fund Balance Policy establishes the procedures for reporting the unrestricted fund balance in the General Fund financial statements. Certain commitments and assignments of fund balance will help ensure that there will be adequate financial resources to protect the City against unforeseen circumstances and events such as revenue shortfalls and unanticipated expenditures. The policy also authorizes and directs the Finance Director to prepare financial reports which accurately categorize fund balance as per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.
PROCEDURES
Fund balance is essentially the difference between the assets and liabilities reported in a governmental fund. There are five separate components of fund balance, each of which identifies the extent to which the City is bound to honor constraints on the specific purposes for which amounts can be spent. • Non-spendable fund balance (inherently non-spendable) • Restricted fund balance (externally enforceable limitations on use) • Committed fund balance (self-imposed limitations on use) • Assigned fund balance (limitation resulting from intended use) • Unassigned fund balance (residual net resources)
The first two components listed above are not addressed in this policy due to the nature of their restrictions. An example of non-spendable fund balance is inventory. Restricted fund balance is either imposed by law or constrained by grantors, contributors, or laws or regulations of other governments. This policy is focused on financial reporting of unrestricted fund balance, or the last three components listed above. These three components are further defined below.
Committed Fund Balance
The City Council, as the City’s highest level of decision-making authority, may commit fund balance for specific purposes pursuant to constraints imposed by formal actions taken, such as an ordinance or resolution. These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same type of formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal reporting period; however the amount can be determined subsequently.
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Attachment: Exhibit A - FUND BALANCE POLICY (Resolution No. 2024-45 Amendment to Fund Balance Policy) Exhibit A 2
• General Fund Emergency Contingency
The City Council has resolved to increase this amount to (5) months of regular general fund operating expenditures. As defined in the resolution establishing this commitment, the specific uses are listed as the declaration of a state or federal state of emergency or a local emergency as defined in Patterson Municipal Code Section 2.36.020. In addition, Council may authorize use of the Emergency Contingency Reserve funds for other extenuating circumstances in order to stabilize the city in the event of an economic downturn, shortfalls of revenues, or unanticipated or unfunded expenditures through interfund loans.
The interfund loans shall be repaid with interest based on the Local Agency Investment Fund (LAIF) earning rate. The Finance Officer (or designee) shall also exercise due diligence to ensure that it is financially prudent for the Fund making the loan.
Interfund loans will be evaluated on a case-by-case basis. Any borrowing between two City funds requires approval by City Council. The purpose of interfund borrowing is to finance high priority needs and to reduce costs of interest, debt issuance and/or administration.
The City Council may, by the affirming vote of three members, change the amount of this commitment and/or the specific uses of these monies.
Assigned Fund Balance
Amounts that are constrained by the City’s intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. This policy hereby delegates the authority to assign amounts to be used for specific purposes to the City Manager and the Finance Director for the purpose of reporting these amounts in the annual financial statements. A few examples of assigned fund balance follow.
• Continuing Appropriations
Fund balance levels must be sufficient to meet funding requirements for projects approved in prior years and which must be carried forward into the new fiscal year.
• Debt Service
Established to provide for future debt service obligations.
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Attachment: Exhibit A - FUND BALANCE POLICY (Resolution No. 2024-45 Amendment to Fund Balance Policy) Exhibit A 3
• Budget Balancing Measures
Funds set aside for the purpose of stabilizing the delivery of City services during periods of operational budget deficits and to mitigate the effects of major economic uncertainties resulting from unforeseen changes in revenues and/or expenditures.
Unassigned Fund Balance
These are residual positive net resources of the general fund in excess of what can properly be classified in one of the other four categories.
Fund Balance Classification
The accounting policies of the City consider restricted fund balance to have been spent first when expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. Similarly, when an expenditure is incurred for purposes for which amounts in any of the restricted classifications of fund balance could be used, the City considers committed amounts to be reduced first, followed by assigned amounts and then unassigned amounts.
This policy is in place to provide a measure of protection for the City against unforeseen circumstances and to comply with GASB Statement No. 54. No other policy of procedure supersedes the authority and provisions of this policy.
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Attachment: Exhibit A - FUND BALANCE POLICY (Resolution No. 2024-45 Amendment to Fund Balance Policy) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Jennifer Riedeman, Finance Director
MEETING DATE: July 16, 2024
ITEM NO: 6.10
SUBJECT: Approve Second Reading and Adoption of Ordinance No. 873, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson, Amending Chapter 3.08, Procurement, of the Patterson Municipal Code.
RECOMMENDATION
Motion to Approve Second Reading and Adoption of Ordinance No. 873, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson, Amending Chapter 3.08, Procurement, of the Patterson Municipal Code.
BACKGROUND
Motion to Approve Second Reading of Ordinance No. 873, Reading by title only, waiving further reading.
Motion to Adopt Ordinance No. 873, Reading by title only, waiving further reading.
ANALYSIS
On June 18, 2024 the City Council approved the First reading and Introduction of Ordinance No. 873 in regards to Amending Chapter 3.08, Procurement, of the Patterson Municipal Code. Staff is now requesting for the City Council to approved the second reading and adoption of Ordinance No. 873, with no changes as presented and hereto attached
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{CW138435.1}
ORDINANCE NO. 873
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PATTERSON AMENDING CHAPTER 3.08, PROCUREMENT, OF TITLE 3, REVENUE AND
FINANCE, OF THE PATTERSON MUNICIPAL CODE
WHEREAS, Chapter 3.08 was enacted in its current form in 2012; and WHEREAS, the City desires to amend Chapter 3.08 to reduce the administrative burden on staff and streamline the procurement process; and
WHEREAS, amendments are needed to Chapter 3.08 to clarify procurement requirements and provide clearer instruction to staff; and
WHEREAS, the proposed amendments align with procurement requirements in state and federal law and improve the procurement process.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PATTERSON ORDAINS AS FOLLOWS:
SECTION 1. Chapter 3.08, Procurement, of Title 3, Revenue and Finance, of the Patterson Municipal Code is hereby amended as shown in the following strike through and double underscore text (unchanged text is omitted and is shown by “* * *”):
3.08.020 Definitions.
“Bidder” or “vendor” means a person, business or organization who submits a bid to the city in an effort to win a contract with the city to supply goods or services. City forces are not considered a “bidder” or “vendor” under this chapter.
“Procurement” means the process of purchasing, acquiring, or procuring goods or services from sources outside of the city’s own departments.
* * *
3.08.050 Procurement procedure.
For all city procurements, the project manager will follow the guidelines set forth in the city’s adopted procurement policy. For procurements, except public projects under section 3.08.060, the procedure will include:
* * *
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Attachment: Ordinance No. 873 2024 Procurement Policy (Ordinance 873 Procurment Policy Second Reading and Adoption) {CW138435.1}
B. Selecting Method of Procurement. Based on the cost estimate, the city manager will select the appropriate method of procurement as follows:
1. $5,000 and under: Course of normal business procurement. No bid process required.
2. Over $5,000 to $25,000: Informal quotes.
3. Over $25,000 to $100,000: Informal bid process.
4. Over $100,000: Formal bid process.
C. Course of Normal Business Procurement. For procurements $5,000 and under, the project manager may purchase the good or service with permission from the department head. The project manager will submit for every purchase an invoice that will be kept on file. * * *
E. * * *
The project manager will log each bid received. At the end of the period for accepting bids, the project manager shall provide the city manager or the city manager’s designee with a record of all bids received, the original cost estimate, and the project manager’s analysis of the responsiveness of each bid. The city manager or the city manager’s designee will select the lowest responsive bid or provide a written explanation for not choosing the lowest bid.
If two or more bids are the same and the lowest, any of the lowest bids may be selected.
The project manager is responsible for ensuring that all contracts entered into by the city comply with state and federal law.
* * *
G. Professional Services. There is no bidding requirement for procurement of professional services as defined under Government Code Section 4525, as may be changed from time to time.
A professional service agreement must be submitted to the city council for approval if the cost estimate is over $100,000 and must provide sufficient background analysis to support the recommendation. After a professional is selected, the city will follow the guidelines in the Public Contract Code Section 6106, as may be changed from time to time, to negotiate the services.
1. The professional must be selected on the basis of demonstrated competence and qualifications for the types of services to be performed and at fair and reasonable prices to the City.
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Attachment: Ordinance No. 873 2024 Procurement Policy (Ordinance 873 Procurment Policy Second Reading and Adoption) {CW138435.1}
2. The selection process must assure maximum participation of small business firms, as defined by the Director of General Services pursuant to section 14837 of the Government Code.
3. Practices which might result in unlawful activity including, but not limited to, rebates, kickbacks, or other unlawful consideration are prohibited in the selection process.
City employees are prohibited from participating in the selection process when those employees have a relationship with a person or business entity seeking a contract under this section which would subject those employees to the prohibition of Section 87100 of the Government Code.
H. Exceptions.
* * *
c. The city manager or their designee determines that critical circumstances require the immediate purchase of the merchandise or service. ***
e. The procurement will be provided through a cooperative purchasing program or a cooperative purchasing agreement of another public agency that was awarded following a competitive bidding process.
Even if formal bidding is not required, the city council must formally authorize every procurement for more than one hundred thousand dollars $100,000.00. * * *
3.08.060 Public projects.
Expenditures for public projects shall be contracted in accordance with the Uniform Public Construction Cost Accounting Act, Public Contracts Code Section 22000 et seq., as may be changed from time to time. (Ord. 737 (part), 2012).
For the purpose of this section, the following definitions apply:
“Public project” means construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility; painting or repainting of any publicly owned, leased, or operated facility. In the case of a publicly owned utility system, “public project” shall include only the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher. “Public project” does not include maintenance work.
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Attachment: Ordinance No. 873 2024 Procurement Policy (Ordinance 873 Procurment Policy Second Reading and Adoption) {CW138435.1}
“Maintenance work” means routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes; minor repainting; resurfacing of streets and highways at less than one inch; landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; and work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher.
Public projects, in accordance with the limits listed in Section 22032 of the Public Contract Code, shall be contracted by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code.
A. Contractors list. The city shall comply with the requirements of Public Contract Code Section 22034.
B. Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be circulated using one or both of the following alternatives:
1. Notices inviting informal bids may be mailed, faxed, or emailed to all contractors for the category of work to be bid, as shown on the contractors list.
2. Notices inviting informal bids may be mailed to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the department/agency soliciting bids, provided however:
a. If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.
C. The city manager is authorized to award informal contracts pursuant to this section.
If no bids are received through the formal or informal procedure, the project may be performed by City employees by force account or negotiated contract without further complying with the bid process.
In its discretion, the City may reject any bids presented, if the City, prior to rejecting all bids and declaring that the project can be more economically performed by City employees, furnishes a written notice to an apparent low bidder. If after the first invitation of bids all bids are rejected, after reevaluating its cost estimates of the project, the City may:
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Attachment: Ordinance No. 873 2024 Procurement Policy (Ordinance 873 Procurment Policy Second Reading and Adoption) {CW138435.1}
A. Abandon the project or readvertise for bids; or
B. By passage of a resolution by a four-fifths vote of the city council declaring that the project can be performed more economically by City employees, may have the project done by force account without further complying with the bid process.
SECTION 2. If any section, subsection, sentence, clause, phrase, or word of this Ordinance is for any reason held by a court of competent jurisdiction to be unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of the Ordinance. The City Council of the City of Patterson hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause, phrase, and word thereof, irrespective of the fact that any one or more section(s), subsection(s), sentence(s), clause(s), phrase(s), or word(s) be declared invalid.
SECTION 3. This Ordinance shall become effective thirty (30) days from and after its final passage and adoption, and publication of the Ordinance shall occur in a newspaper of general circulation at least fifteen (15) days prior to its effective date, or a summary of the Ordinance published in a newspaper of general circulation at least five (5) days prior to adoption and again at least fifteen (15) days prior to its effective date.
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Patterson, held on the 18th day of June 2024, by __________________, who moved its introduction, which motion was duly seconded by ___________________. Said Ordinance was given a second reading at a regular meeting of the City Council held on the ___, day of __________, 2024, and after such reading, _________________ moved its adoption, seconded by , and said Ordinance was thereupon adopted by the following roll call vote:
AYES:
NOES:
EXCUSED:
APPROVED:
_________________________
Michael Clauzel
Mayor of the City of Patterson
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Attachment: Ordinance No. 873 2024 Procurement Policy (Ordinance 873 Procurment Policy Second Reading and Adoption) {CW138435.1}
ATTEST:
___________________________
Aracely Alegre
City Clerk of the City of Patterson
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Attachment: Ordinance No. 873 2024 Procurement Policy (Ordinance 873 Procurment Policy Second Reading and Adoption) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Nubia Goldstein, City Attorney
MEETING DATE: July 16, 2024
ITEM NO: 7.1
SUBJECT: Approve First Reading and Introduction of Ordinance No. 874, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson Adding a New Chapter 2.70, Senior Commission, to Title 2, Administration and Personnel, of the Patterson Municipal Code, to Establish a Senior Commission in the City of Patterson.
RECOMMENDATION
Motion to Approve First Reading and Introduction of Ordinance No. 874, Reading by Title Only, Waiving Further Reading, an Ordinance of the City Council of the City of Patterson Adding a New Chapter 2.70, Senior Commission, to Title 2, Administration and Personnel, of the Patterson Municipal Code, to Establish a Senior Commission in the City of Patterson.
BACKGROUND
The Senior Center Board of Directors was first established in 2005 and its roles and responsibilities were last revised in July of 2023, through Resolution 2023-07. The purpose of the Senior Center Board of Directors was to make recommendations to the City Council with regard to the programs, activities, and services at the Hammon Senior Center and for the senior citizen community in the City of Patterson (“City”). The City passed Resolution No. 2024-27, Dissolving the Senior Center Board of Directors, rescinding Resolution 2023-07, and directing City staff to prepare the necessary items for the creation of a Senior Commission in the City of Patterson, at the June 18, 2024 City Council meeting.
ANALYSIS
At the direction of the City Council, City Staff have prepared an ordinance to establish a Citywide Senior Commission. The purpose and mission of a new Senior Commission is to act as the
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voice for the City’s senior population on matters of City-wide concern, not just at the Hammon Senior Center. The Senior Commission would be tasked with advising the City Council on needs and concerns of all seniors on topics such as senior housing and social services, consulting with local groups and other public agencies on the needs of the senior community, evaluating available resources, and providing a forum for members of the community to participate. The creation of a Senior Commission would fill any void created by the dissolution of the Senior Center Board as the new commission would be tasked with providing recommendations and advice concerning all private and public services offered to senior residents within the City of Patterson, including those offered by the Hammon Senior Center.
The Senior Commission Ordinance establishes the creation of a Senior Commission in the Patterson Municipal Code. The Patterson Municipal Code Chapter, Chapter 2.70, would structure the Senior Commission similarly to other commissions that advise the City Council, and bind the Senior Commission to the standards set forth in the City of Patterson Board, Commission, and Committee Member Handbook.
The Senior Commission would consist of five (5) members, serving staggered two-year terms, with a special requirement that all members be aged 50 years or older.
In order to create a staggered term schedule, the first appointments will result in two (2) commissioners serving 1 one-year term, and three commissioners serving two-year terms. The Senior Commission would be tasked with holding regular public meetings to discuss recent findings and hear the input of the senior community; researching and reporting on the needs of the senior resident community; offering advice to the City of Patterson’s other commissions and boards regarding the needs of senior residents; and facilitating communication and improvements with regards to public and private services offered to senior residents within the City of Patterson.
The Senior Commission Ordinance would require the Senior Commission to select a chairperson and vice-chairperson at the first meeting in October [OR INSERT MONTH] every year. The Senior Commission Ordinance would also clarify the advisory nature of the Senior Commission, and its lack of administrative or legislative power, in order to prevent confusion on the nature of the Senior Commission.
FISCAL IMPACT
None.
Attachment:
1. Ordinance No. 874
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{CW139705.2}{CW139705.3}
ORDINANCE NO. 874
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PATTERSON ADDING CHAPTER 2.70, SENIOR COMMISSION, TO TITLE 2, ADMINISTRATION AND PERSONNEL, OF THE PATTERSON MUNICIPAL CODE.
WHEREAS, the City Council of the City of Patterson adopted Resolution 2024-27, dissolving the Senior Center Board of Directors, on June 18, 2024; and WHEREAS, the City Council wishes to encourage feedback from and receive advice on the needs of the senior residents of the City of Patterson; and WHEREAS, the City Council desires to create a Senior Commission as a forum to discuss the unique needs of senior residents of the City of Patterson; and WHEREAS, the City’s advisory commissions are established via ordinance amending the Patterson Municipal Code; and
WHEREAS, the City Council hereby revises the Patterson Municipal Code to establish a City-wide Senior Commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PATTERSON ORDAINS AS FOLLOWS:
SECTION 1. Amendment. Chapter 2.70, Senior Commission, of Title 2, Administration and Personnel, of the Patterson Municipal Code shall read as follows:
Chapter 2.70
SENIOR COMMISSION
Sections:
2.70.010 Established.
2.70.020 Purpose.
2.70.030 Members.
2.70.040 Meetings.
2.70.050 Officers.
2.70.060 Powers.
2.70.070 Duties.
2.70.010 Established.
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Attachment: Senior Commission Ordinance No. 874 (Approve First Reading and Introduction of Ordinance No. 874 Senior Commission) {CW139705.2}{CW139705.3}
Chapter 2.70 is added to the Patterson Municipal Code establishing a City Senior Commission.
2.48.020 Purpose.
The purpose of the Senior Commission shall be to serve in an advisory capacity to the City Council in matters affecting people aged fifty (50) and older in the City, including health, housing, transportation, recreation, education, and employment.
2.48.030 Members.
A. The Senior Commission shall consist of five (5) members. All members of the Commission shall be 50 years of age or older.
B. All applicants for appointment or reappointment must fill out a City of Patterson application as provided by city staff. The Mayor with one council member shall interview each candidate including any incumbents and make a recommendation to the full City Council for appointment. Before the expiration of terms of office on the Commission, at least within sixty (60) days in advance, city staff shall advertise either in the local paper (at least twice) and the City website of vacancies on the Commission. The Mayor and one councilmember shall interview applicants (if any) at least within a month after the closing/deadline advertised to submit applications. In the case that the incumbent has applied but no other candidate applies, the Mayor may make a recommendation for reappointment without going through the interview process.
C. The terms of office of Commissioners shall be for a period of two (2) years. Current members shall continue to serve until reappointed or until their successors are appointed and qualified. The terms of office shall be staggered. The terms of two (2) members shall expire in even-numbered years and the terms of three (3) members shall expire in odd-numbered years.
D. Upon the creation of the Senior Commission, the City Council shall appoint five (5) Commissioners, with two (2) members serving 1-year terms, and three (3) members serving twoyear terms. This subsection 2.48.030 (D) shall only apply to the first appointments following the creation of the Senior Commission in order to establish staggered Commission terms of office.
D. The term of office of a commissioner who fails to attend three (3) consecutive regular meetings or four (4) meetings within any six-month period, without permission from the Commission, will automatically be terminated. This provision shall also apply to special meetings, if one-week notice was given for the meeting. In the event a term of office terminates pursuant to the terms of this subsection, that finding shall be made by the City Council, upon notice from the Commission secretary.
E. Vacancies in the membership of the Commission shall be filled in the same manner and order as the appointment of a new member.
F. The City Council may remove any member of the Commission prior to the expiration of his or her term by a majority vote of the City Council.
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2.70.040 Meetings.
A. Assuming there are items for the agenda, the Commission shall meet at least once a month. The time and place of the regular meeting of the Commission shall be INSERT TIME AND PLACE HERE. In the event said meeting date falls on a federal holiday, the commission shall hold its regular meeting on the next succeeding business day or as otherwise determined by the Commission.
C. Minutes of each meeting shall be kept, and records of hearings and official actions shall be maintained. The Commission shall function subject to the City of Patterson Board, Commission, and Committee Member Handbook, which may be amended from time to time by resolution.
2.70.050 Officers.
Each year at the first regular meeting in October [OR INSERT MONTH], the Commission shall choose from its membership a Chairperson, who serves as a liaison to the City Council, and a Vice-Chairperson. The terms for the Chairperson and Vice-Chairperson shall be for one (1) year from the date of appointment.
2.70.060 Powers.
Nothing in this chapter shall be construed as restricting any of the powers of the City Council, or as a delegation to the Commission of any of the authority or discretionary powers vested and imposed by law in the City Council. The City Council declares that the public interest, convenience and welfare require the appointment of a Senior Commission to act in a purely advisory capacity to the City Council for the purposes enumerated.
2.70.070 Duties.
A. The Commission shall conduct public hearings to gather information and thereafter make recommendations to the City Council on matters regarding services for senior citizens, including such matters as may be referred to the senior commission by the City Council.
B. The Commission shall make other recommendations to the City Council and advise the City Council on the special needs and concerns of seniors, including the creation, operation, maintenance, management and control of senior programs, activities and facilities.
C. The Commission shall render advice and assistance to other City of Patterson boards and commissions on matters affecting the City's senior residents.
D. The Commission shall encourage the improvement of standards of public and private services to the senior residents and the coordination among organizations providing these services by offering advice and assistance thereto; collecting, maintaining and interpreting information and statistics on the senior residents for the use of residents and organizations in the city; and encouraging the preparation of publications and the distribution of studies and research pertaining to senior living.
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SECTION 2. Severability. If any section, subdivision, sentence, clause, phrase, or portion of this ordinance is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof and shall continue to be in full force and effect.
SECTION 3. Effective Date and Publication. This Ordinance shall become effective thirty (30) days from and after its final passage and adoption, provided it is published in a newspaper of general circulation at least within fifteen (15) days after its passage or a summary of the Ordinance is published in a newspaper of general circulation at least five (5) days prior to adoption and again at least within fifteen (15) days after its passage.
This Ordinance was introduced at a regular meeting of the City Council held on the ____ of ________, 2024, and passed and adopted as Ordinance No. ___ at a regular meeting of City Council held on the ___ of ____, 2024 by the following roll call vote:
AYES:
NOES:
EXCUSED:
ATTEST: APPROVED:
Aracely Alegre
City Clerk of the City of Patterson
Michael Clauzel
Mayor of the City of Patterson
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Packet Pg. 102 Attachment: Senior Commission Ordinance No. 874 (Approve First Reading and Introduction of Ordinance No. 874 Senior Commission) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Marie Guillory-Jones, Director of Human Resources
Nubia Goldstein, City Attorney
MEETING DATE: July 16, 2024
ITEM NO: 8.1
SUBJECT: Appoint Interim Assistant City Manager Fernando Ulloa as Interim City Manager and approve a three percent (3%) salary increase commensurate with said appointment, effective July 1, 2024.
RECOMMENDATION
Motion to Appoint Interim Assistant City Manager Fernando Ulloa as Interim City Manager and approve a three percent (3%) salary increase commensurate with said appointment, effective July 1, 2024.
BACKGROUND
City Manager Ken Irwin has retired and has terminated his employment with the City of Patterson. Mr. Irwin’s last day of employment was June 30, 2024. It is imperative to designate an interim City Manager until the position is permanently filled. Interim Assistant City Manager Fernando Ulloa has frequently served as Acting City Manager in the absence of the City Manager. The City Council has the authority to appoint an Interim City Manager.
ANALYSIS
The City Manager position is a critical role for City administration. Appointing an interim will provide necessary continuity for City staff, the community, and our business partners and developers.
While serving in the capacity of Interim City Manager, it is recommended Mr. Ulloa’s current salary be increased by 3% to $18,471.26 per month or $221,655.09 annually. This increase places his salary within the current approved FY2023-24 salary range of the City Manager classification, as listed on the City’s publicly available pay schedules (CCR 570.5); and the
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recommended base pay amount is similar to members of the same class of employment in accordance with GC section 20636(b)(1). No additional benefits or incentives are recommended.
FISCAL IMPACT
There is no fiscal impact associated with this action. Salary and benefit costs for the City Manager position are included in the City’s annual budget.
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{CW139796.2}
RESOLUTION NO. 2024-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON
APPOINTING INTERIM ASSISTANT CITY MANAGER FERNANDO ULLOA AS
INTERIM CITY MANAGER AND APPROVE A THREE PERCENT SALARY INCREASE IN COMMENSURATE WITH SAID APPOINTMENT, EFFECTIVE JULY 1, 2024
WHEREAS, City Manager Ken Irwin has retired and terminated his employment with the City of Patterson (“City”) in June 2024; and
WHEREAS, it is imperative to designate an Interim City Manager until the position is permanently filled; and
WHEREAS, the City Manager position is a critical role for City administration; and WHEREAS, appointing an Interim City Manager will provide necessary continuity for City staff, the community, and the City’s business partners and developers; and WHEREAS, Interim Assistant City Manager Ulloa has frequently served as Acting City Manager in the absence of the City Manager; and
WHEREAS, the City Council of the City of Patterson (“City Council”) has the authority to appoint an Interim City Manager; and
WHEREAS, the City Council desires to make the appointment to fill the position of Interim City Manager.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby appoints Fernando Ulloa as Interim City Manager and approves a three percent (3%) salary increase commensurate with said appointment with an effective date of July 1, 2024. The City Council further resolves that the salary increase places Mr. Ulloa’s salary within the current approved FY2023-24 salary range of the City Manager classification, as listed on the City’s publicly available pay schedules (CCR 570.5); and the recommended base pay amount is similar to members of the same class of employment in accordance with GC section 20636(b)(1).
The foregoing resolution was passed by the City Council at a regular meeting held on the ____ day of ____ 2024, by _______________________, who moved its adoption, which motion was duly seconded by ______________________________________, and the resolution adopted by the following roll call vote:
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AYES:
NOES:
EXCUSED:
APPROVED:
______________________________
Michael Clauzel
Mayor of the City of Patterson
ATTEST:
_______________________________
Aracely Alegre
City Clerk of the City of Patterson
I hereby certify that the foregoing is a full, correct, and true copy of a resolution passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a regular meeting held on the ___ day of ____ 2024, and I further certify that said resolution is in full force and effect and has never been rescinded or modified.
DATED:
_______________________________
City Clerk of the City of Patterson
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Packet Pg. 106 Attachment: Resolution No. 2024-46 Interim City Manager Appointment (Interim City Manager) City Council Agenda Report
TO:
FROM:
BY:
Mayor Clauzel and Members of the City Council
Fernando Ulloa, Acting City Manager
Aracely Alegre, City Clerk
MEETING DATE: July 16, 2024
ITEM NO: 9.A.1
SUBJECT: Motion to Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification Commission for the Term of May 2024 - 2026 (Councilmember Alves, Councilmember Farinha)
RECOMMENDATION
Motion to Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification Commission for the Term of May 2024 - 2026 (Councilmember Alves, Councilmember Farinha)
BACKGROUND
The following applications were received and hereto attached:
1. Adolfo Virgen
2. Luis Herrera
3. Jessica Reynoso
4. Joanne Marci
9.A.1
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Packet Pg. 109 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification
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Packet Pg. 111 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification
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Packet Pg. 112 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification
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Packet Pg. 114 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification
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Packet Pg. 115 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification
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Packet Pg. 116 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification
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Packet Pg. 117 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification
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Packet Pg. 118 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification
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Packet Pg. 119 Attachment: Parks, Recreation & Beutification Applicants (Appoint/Reappoint (2) Members to the Patterson Parks, Recreation & Beautification