City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Fernando Ulloa, City Engineer
MEETING DATE: September 3, 2024
ITEM NO: 7.7
SUBJECT: Accept a Budget Adjustment for additional construction costs including the addition of a Supervisory Control and Data Acquisition (SCADA) System by the awarded Contractor, Conco West, Inc., for the Well #14 Project (2015-C-001) and authorize Finance to increase budget from $4,312,885.50 to $4,995,092.14
RECOMMENDATION
Motion to Accept a Budget Adjustment for additional construction costs including the addition of a Supervisory Control and Data Acquisition (SCADA) System by the awarded Contractor, Conco West, Inc., for the Well #14 Project (2015-C-001) and authorize Finance to increase budget from $4,312,885.50 to $4,995,092.14
BACKGROUND
The City currently relies on seven wells for its potable water supply and Well #14 is viewed as the next key project to keep our system operating in the most efficient manner possible.
The project site is located on approximately 1/2 acres off of Sycamore Avenue. The area is part of a master planned residential project called The Villages of Patterson (VOP). The Production Drilling of the Well and Testing have been completed, and the remaining scope includes all Well Site Preparation and Improvement work, with an estimated start date contingent on the approved additional funds.
ANALYSIS
This project was awarded to Conco West Inc. in June 2022. There have been several changes throughout construction that warrant a budget adjustment to complete this project, including the costs to maintain the project site for two years. Conco will be incorporating necessary site changes to the project including building adjustments and hardware upgrades. Conco will also complete the installation of a SCADA System in the construction of the Well to provide the City the ability to control, monitor, and analyze data of the Well’s operations on-site and remotely.
FISCAL IMPACT
$3,920,805.00 Conco West, Inc.
$392,080.50 10% Contingency
$4,312,885.50 Total Project Cost
Change Orders
CCO# 1 $30,787.14
CCO# 2 $943,500.00
Contingency to complete $100,000.00
Total Change Orders $1,074,287.14
Total Additional Funds needed to complete construction: $682,206.64 Authorize the Finance Department to Increase budget from $4,312,885.50 to $4,995,092.14 in Fund 611 to account number 611-306-7606 for this project.