City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Mike Willett, Public Works Director
MEETING DATE: September 3, 2024
ITEM NO: 7.8
SUBJECT: Approve City Vehicles/Equipment Surplus FY 2024/2025.
RECOMMENDATION
Motion to Approve City Vehicles/Equipment Surplus FY 2024/2025.
BACKGROUND
The vehicles listed below are at the end of their service life and are ready for surplus. Pending Council approval, the following list of items will be sent to Auction, sold, or disposed of, as it has been the City’s standard practice.
Vehicle Description VIN/SERIAL No. License # Mileage
2009 Chevrolet Silverado (115) 1GCHC24K28E105395 1243538 131,320 Vehicle # 115 is missing transmission and has motor issues. 2004 GMC Savanna (110) 1GDJG31U741210772 1285504 26,459 Vehicle no longer meets ZEV Regulation Compliance
2006 Chevrolet Silverado (40) 1GBHC24U66E127371 1239010 121,573 Vehicle has A/C issues and parts are not available for the After Market system. Vehicle has been replaced.
2006 EZ-GO (117) 235612 N/A N/A
Not street legal and unable to tow. Vehicle is also susceptible to the harsh environment of where it is located and it has damaged the electrical systems causing batteries to get worn out faster.
Genie Z45/25 (59) 19528 N/A N/A
Genie is out of compliance with CARB and is no longer able to be used in California.
Watering Trailer (119) N/A N/A N/A
No longer in service due to age and wear.
2007 Honda Custom Trailer (21) N/A N/A N/A
Replaced with new equipment. No longer in service due to age and wear. 2004 Honda GX160 Trailer (105) T-105 N/A N/A
No longer in service due to age and wear.
Flatbed Trailer (141) T-078 N/A N/A
No suspension. No longer in service due to age and wear.
Tank Trailer (Old 28) N/A N/A N/A
Replaced equipment. Pump and Motor have problems.
Rayco Stump Grinder (Old 23) RG1625 N/A N/A
Replaced equipment. Parts are no longer available and is out of service.
Dynapac Roller (75) Trailer (Old 51) N/A N/A N/A
Equipment, mounted to a trailer (75 & 51) Dynapac Roller has been replaced and parts are no longer readily available.
Cement Trailer (No Number) N/A N/A N/A
Dump does not work and cannot be repaired.
Smudge Pot Trailer (No Number) N/A N/A N/A
Replaced equipment and is no longer in service, parts are not readily available.
ANALYSIS
Once Council approval is received on all the items listed above, staff will prepare all items for surplus. Vehicles are replaced using age and mileage criteria. Vehicles are categorized as end of service life when they reach 15 years, or they have reached 100,000 miles. These vehicles have surpassed the 15 years and mileage criteria to be placed on the surplus and replacement list.
Once they reach these criteria, they are still evaluated annually to see if they can be left in service for another year. These vehicles have been evaluated and our fleet mechanics are recommending they be surpluses. At this time, these vehicles are subject to repairs and discontinued parts that would render the vehicle unusable while waiting for parts and repair.
These instances may adversely affect the Public Works Department divisions in their daily maintenance and response to submitted work orders from the residents.
FISCAL IMPACT
The revenue received from the surplus will be returned back to its designated budget.