City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Fernando Ulloa, City Engineer
MEETING DATE: September 3, 2024
ITEM NO: 7.5
SUBJECT: Approve the proposal from Consolidated CM, Inc. for Construction Management Services- Construction Inspections, Materials Testing, and Contract Administration- for the Well #14 Project (2015-C-001), authorize staff to enter into a negotiated Consultant Agreement and authorize the Finance Department to Increase budget by $189,767.00 in Fund 611 to account number 611-306-7606 for this project.
RECOMMENDATION
Motion to Approve the proposal from Consolidated CM, Inc. for Construction Management Services- Construction Inspections, Materials Testing, and Contract Administration- for the Well #14 Project (2015-C-001), authorize staff to enter into a negotiated Consultant Agreement and authorize the Finance Department to Increase budget by $189,767.00 in Fund 611 to account number 611-306-7606 for this project.
BACKGROUND
The City currently relies on seven wells for its potable water supply and Well #14 is viewed as the next key project to keep our system operating in the most efficient manner possible.
The project site is located on approximately 1/2 acres off of Sycamore Avenue. The area is part of a master planned residential project called The Villages of Patterson (VOP). The Production Drilling of the Well has been completed, and the remaining scope includes all Well Site Preparation and Improvement work, for which Construction Management services are required.
ANALYSIS
An RFP (request for proposals) for Construction Management, Construction Inspections and Contract Administration services was prepared and sent to the inspection firms on the on-call list.
The highest rated proposal and estimated fees (based on hourly rates) were submitted by the following firms:
Consolidated CM, Inc. $189,767.00
Cecil & Cecil Enterprises, Inc $324,194.73
The proposals were screened by a selection committee and rated on:
• Understanding of the Project (40%, scored on a 1-10 scale) • Costs for services provided (60%, scored on a 1-15 scale) Both proposals were very clear and concise and showed good understanding of the project, while also meeting the requirements set forth in the RFP.
Staff recommends Consolidated CM, Inc. for the Construction Management and Contract Administration services of this project based on the evaluation of their qualifications and experience.
FISCAL IMPACT
Staff negotiated with Consolidated CM, Inc. to an agreeable scope and fee of $189,767.00, Staff recommends awarding the Construction Management, Construction Inspections and Contract Administration to Consolidated CM, Inc. for this amount and authorizing the budget with our standard 10% contingency.
$189,767.00 Consolidated CM, Inc.
$18,976.70 10% Contingency (To be transferred only as needed) $208,743.70 Total Project Cost
The Budget for this project breaks down accordingly:
$208,743.70 Funds for Construction Management
$208,743.70 Total Funds Available
Authorize the Finance Department to Increase budget by $189,767.00 in Fund 611 to account number 611-306-7606 for this project.