City of Patterson Page 1 Updated 9/23/2024 10:00 AM
Agenda
City of Patterson
City Council Special Meeting
September 24, 2024
7:00 PM
Council Chambers
1 Plaza
Patterson, CA 95363
PUBLIC MEETING GUIDELINES
City of Patterson City Council meetings are conducted in person at City Hall Council Chambers. As a courtesy, and technology permitting, members of the public may participate virtually. However, the City cannot guarantee that the public’s access to teleconferencing and translating technology will be uninterrupted, and technical difficulties may occur from time to time.
MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THE MEETING IN PERSON OR VIA TELECONFERENCE BY CALLING 1-669-900-9128, MEETING ID: 693 538 4239, PASSWORD: 20995363. JOIN FROM A PC, MAC, IPAD, IPHONE, OR ANDROID DEVICE BY USING THIS URL:
https://us02web.zoom.us/j/6935384239?pwd=ZmZwMFdYajRsTjlKTnNTamZCWXFXdz09 The meeting will be televised or available for public viewing on comcast cable channel 7 on the following days: Wednesday at 3:00 p.m., Friday at 8:00 p.m. and Saturday at 12:00 p.m. Or watch on internet Vimeo link: https://vimeo.com/channels/patterson/ To access written translation during the meeting, please scan the QR Code or click this link:
Para acceder a la traducción escrita durante la reunión, escanee el código QR o haga clic en este enlace:
https://attend.wordly.ai/join/HSEU-6978
Choose Language and Click Attend / Elija el idioma y haga clic en Asistir Use a headset on your phone for audio or read the transcript on your device.
Use audífonos en su teléfono para audio o lea la transcripción en su dispositivo.
City of Patterson Page 2 Updated 9/23/2024 10:00 AM
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (209) 895-8012. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] The City Council agenda and supporting public documents are available for viewing in City Hall, Administration Department, 1 Plaza, 2nd Floor, Patterson, California, during normal business hours. The City Council agenda and supporting public documents are also available online on the City web site pattersonca.gov listed under Popular Links “City Council Agendas” or please call or email the City Clerk at (209) 895-8012 or [email protected] If you wish to be notified of future City Council Meetings, please visit our web site pattersonca.gov go to Popular Links “City Council Agendas” and Subscribe to “RSS” ═══════════════════════════════════════════════════════════════
1. Call to Order
2. Pledge of Allegiance
3. Statements of Conflict
4. Proclamation
4.1. Proclamation - National Hispanic Heritage Month (Mayor Clauzel)
5. Items from the Public
Any member of the audience desiring to address the Council regarding a matter not on the agenda, please raise your hand or step to the podium, or if using the zoom app by pressing *9 on your cell phone at the time the item is announced by the Mayor. The public wishing to address the Council on items that do not appear on the agenda may do so; however, Council will take no action other than referring the item to staff for study and analysis and may place the item on a future agenda (Resolution 92-25)
In order that all interested parties have an opportunity to speak, any person addressing the Council will be limited to a maximum of five (5) minutes unless the Mayor grants a longer period of time (Resolution 92-25)
Please State Your Name and City for the Record.
6. Consent Calendar
All items are approved by a single action. Any item may be removed from the Consent Calendar for separate discussion upon request from a member of the Public, Staff and/or Councilmember.
6.1. Motion to Waive Readings - All Readings of Ordinances and Resolutions, Except by Title are hereby waived.
6.2. Approve Minutes of Regular Meeting - August 20, 2024 (7:00 PM)
6.3. Approve Minutes of Regular Meeting - September 3, 2024 (7:00 PM)
6.4. Approve City Department Reports for the Month of August 2024 (Public Works, Fire and Community Development).
City of Patterson Page 3 Updated 9/23/2024 10:00 AM
6.5. Approve City Commission Reports for the Month of August 2024 (Parks Recreation & Beautification Commission).
6.6. Approve Street Closure for Patterson High School Homecoming Parade, Downtown on Friday, October 4, 2024.
6.7. Approve Budget Adjustment of $50,000 to Address the Increased Cost of Biosolids Disposal and authorize staff to negotiate a contract with Synagro for the disposal of remaining biosolids at the WQCF.
6.8. Approve Resolution No. 2024-56 for concurrence and support of the consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year 2023-2024 prepared for the Stanislaus Urban County and Stanislaus HOME Consortium.
6.9. Adopt Resolution No. 2024-57 to Appropriate $64,440.56 for reimbursement to the Patterson Joint Unified School District for use of the Walnut Grove Community Gymnasium and Authorize the Finance Department to make the necessary budget adjustments for Fiscal Year 2024/25.
7. City Staff Reports
7.1. City Attorney - Receive an update on the formation of the Senior Commission and adopt Resolution No. 2024-58, approving the allocation of remaining Senior Fund monies as recommended by the outgoing Senior Center Board of Directors.
Staff Report: City Attorney Goldstein
Council: Motion to adopt Resolution No. 2024-58, approving the allocation of remaining Senior Fund monies as recommended by the outgoing Senior Center Board of Directors.
8. City Council Reports
A. Councilmember Alves
. Stanislaus Homeless Alliance (Councilmember Roque alternate) . Stanislaus County Hazardous Waste Advisory Committee (Councilmember Farinha alternate)
B. Councilmember Romero
. Westside Health Care Task Force (Councilmember Alves alternate) C. Councilmember Farinha
. San Joaquin Valley Air Pollution Control District (Councilmember Romero alternate)
City of Patterson Page 4 Updated 9/23/2024 10:00 AM
D. Mayor Pro Tem Roque
. (EDAC) Stanislaus County Economic Development Action Committee (Mayor Clauzel alternate)
. Workforce Development Board (Mayor Clauzel alternate) E. Mayor Clauzel
. Stanislaus County Mayor's Meeting
. StanCOG (Mayor Pro Tem Roque alternate)
. League of California Cities (Councilmember Farinha 1st alternate, Councilmember Alves 2nd alternate)
9. Other Matters
10. Adjournment
DECLARATION OF POSTING
I, Aracely Alegre, City Clerk of the City of Patterson, California do hereby declare that the foregoing notice was posted on the Bulletin Board at City Hall, 1 Plaza, Patterson, California on Sep. 23, 2024.
The Agenda is also posted for public view on the Bulletin Boards of the Hammon Senior Center, 1033 W. Las Palmas, Patterson, the Patterson Branch Library, 46 N. Salado Avenue, Patterson, and the City of Patterson City Web Site www.ci.patterson.ca.us Dated this 23rd day of September 2024
/s/ Aracely Alegre, CMC
City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Aracely Alegre, City Clerk
MEETING DATE: September 24, 2024
ITEM NO: 4.1
SUBJECT: Proclamation - National Hispanic Heritage Month (Mayor Clauzel) This item is informational. No action needed.
4.1 Packet Pg. 5
Proclamation
NATIONAL HISPANIC HERITAGE MONTH
September 15, 2024 – October 15, 2024
WHEREAS, National Hispanic Heritage Month, first established as Hispanic Heritage Week in 1968 under President Lyndon B. Johnson and expanded to a month-long celebration in 1988, recognizes the contributions and culture of Hispanic and Latino Americans; and
WHEREAS, this month serves as an opportunity to celebrate the rich cultural heritage, history, and traditions of the Hispanic and Latino communities, honoring their enduring contributions to our society; and WHEREAS, the Hispanic and Latino population, the largest ethnic group in the United States, plays an essential role in shaping the nation's future, contributing significantly to the economic, cultural, and social fabric of our country; and
WHEREAS, the diversity within the Hispanic and Latino community, which spans numerous countries, languages, customs, and traditions, enriches the American experience, adding to the vibrancy of our national identity; and
WHEREAS, Hispanic and Latino residents of Patterson have made a lasting and positive impact on our community through their dedication to hard work, strong family values, and a deep commitment to civic engagement; and
WHEREAS, National Hispanic Heritage Month honors the histories, cultures, and contributions of people whose ancestors came from Spain, Mexico, the Caribbean, and Central and South America, celebrating the unique blend of influences they bring to our nation; and
WHEREAS, the 2024 theme, Pioneers of Change: Shaping the Future Together, highlights the trailblazing efforts of Hispanic and Latino Americans who continue to drive innovation and progress across all sectors of society; and
WHEREAS, this month provides an important platform to recognize and raise awareness of the contributions of Hispanic and Latino Americans in areas such as government, the military, civil rights, education, the arts, healthcare, sports, and entertainment, among many others; NOW, THEREFORE BE IT FURTHER RESOLVED that I, Michael Clauzel, by the virtue of the authority vested in me as the Mayor of the City of Patterson, do hereby officially proclaim September 15, 2024 through October 15, 2024 as National Hispanic Heritage Month and call upon all citizens of the City of Patterson to learn more of the Hispanic culture, people, traditions and values that have positively enriched our community.
IN WITNESS HEREOF, I have hereunto set my hand and caused the Seal of the City of Patterson to be affixed this 24th day of September 2024. __________________________
Michael Clauzel, Mayor
4.1.a
Packet Pg. 6
Attachment: NATIONAL HISPANIC HERITAGE MONTH 2024 (Proclamation - National Hispanic Heritage Month (Mayor Clauzel)) City of Patterson Page 1 Updated 9/6/2024 3:23 PM
City Of Patterson
Regular Meeting Minutes
August 20, 2024
Interim City Manager
Fernando Ulloa
City Attorney
Nubia Goldstein
Deputy City Attorney
Douglas White www.ci.patterson.ca.us
Mayor
Michael Clauzel
City Council
Shivaugn Alves, District A
Jessica Romero, District B
Dominic Farinha, District C
Carlos Roque, District D
City Clerk
Aracely Alegre
1. Call to Order
Attendee Name Title Status Arrived
Michael Clauzel Mayor Present
Shivaugn Alves District A Present
Jessica Romero District B Present
Dominic Farinha District C Present
Carlos Roque District D Present
City Staff Present:
1. Interim City Manager Ulloa
2. City Attorney Goldstein
3. Assistant City Manager Willett
4. City Planner Andrews
5. Finance Director Riedeman
6. Human Resources Director Guillory-Jones
7. IT Manager Ford
8. Fire Chief Frye
9. Recreation & Community Services Director Weaver
10. Community Development Director Stice
11. Police Chief Clayton
12. City Clerk Alegre
2. Pledge of Allegiance
3. Statements of Conflict
None.
The regular meeting of the City Council of the City of Patterson of August 20, 2024 was called to order in the City of Patterson at 7:01 p.m. by Mayor Clauzel.
6.2 Packet Pg. 7
Minutes Acceptance: Minutes of Aug 20, 2024 7:00 PM (Consent Calendar) City of Patterson Page 2 Updated 9/6/2024 3:23 PM
4. Proclamation
4.1. Proclamation - National Health Center Week
Mayor Clauzel presented the proclamation to Golden Valley Health Centers representatives.
5. Items from the Public
Justin Farkas, Field Representative with the Office of Senator Alanis - addressed City Council and provided a legislative update.
Carlos Parnala, Patterson Resident - addressed the City Council regarding concerns with intersection at Somerset Way and Sycamore Avenue, island recently built. Creating congestion due to the blocked intersection.
Kandace Weyhrauch, Chamber of Commerce - addressed City Council and provided an update on upcoming events.
Pat Maisetti, Patterson Resident - addressed City Council to introduce Yvonne Reynolds as the new member of the MOVE Board. Ms. Maisetti also introduced Joanne Marci and Juanzzette Hunter who helping with establishing a 501 c (3) for the Senior Center Board of Directors. Ms. Maisetti also addressed the fund balance and scholarship money coming out of the senior board account and should not be coming out of there, should be coming out of the Farm to Fork fund.
Joanne Marci, Patterson Resident - addressed City Council to introduce herself and to address the senior board funds. Ms. Marci also addressed the use of the Hammon Senior Center by seniors. Ms. Marci also requested the following item to be on an upcoming agenda: Stanislaus County beam circular and getting the money for the things needed in Patterson such as water, and a hospital.
Russell Fowler, Field Representative with the Office of Supervisor Condit - addressed City Council and provided an update on the Board meeting and concerns over newest proposed project.
Yolanda Magana, Patterson Resident - addressed City Council regarding National Night Out and the need to close Las Palmas Avenue, concerned for the safety of kids and pedestrians. Ms. Magana would also like to see more interaction with emergency personnel and she addressed the gopher holes at the dog park as well as the need for wood to the benches and batting cages.
Martha Fleming, Patterson Resident - addressed City Council regarding the new senior board meetings.
6. Consent Calendar
Item 6.8 was pulled by Mayor Pro Tem Roque for further discussion.
Councilmember Farinha motioned to approve Consent Calendar Items No. 6.1 through 6.7. The motion was seconded by Councilmember Alves and unanimously approved by a 5-0 roll call vote.
Consent Calendar Item 6.8
Mayor Pro Tem Roque addressed the Water operator and Maintenance worker compensations. Water operators undergo training and require certifications, pay should be higher than the maintenance worker category. Requested to consider comparing to other cities salaries.
Human Resources Director Guillory-Jones addressed the item, this item is only approving the cola of 3% and an equity study. Independent studies provided by third parties.
At 7:48 p.m. Mayor Clauzel opened the item to public comments. There were no comments.
Councilmember Alves motioned to approve Consent Calendar Item No. 6.8. The motion was seconded by Councilmember Romero and unanimously approved by a 5-0 roll call vote.
6.2 Packet Pg. 8
Minutes Acceptance: Minutes of Aug 20, 2024 7:00 PM (Consent Calendar) City of Patterson Page 3 Updated 9/6/2024 3:23 PM
RESULT: ADOPTED
MOVER: Farinha
SECONDER: Alves
AYES: Clauzel, Alves, Romero, Farinha, Roque
6.1. Motion to Waive Readings - All Readings of Ordinances and Resolutions, Except by Title are hereby waived.
6.2. City Clerk - Approve City Department Reports for the Month of July 2024 (Finance, Public Works, Fire and Community Development).
6.3. City Clerk - Approve City Commission Reports for the Month of July 2024 (Parks Recreation & Beautification Commission).
6.4. City Clerk - Approve Resolution No. 2024-47, A Resolution of the City Council of the City of Patterson, Adopting the City of Patterson's Conflict of Interest Code As Is Currently With Minor Changes/Amendments.
6.5. City Attorney - Approve Second Reading and Adoption of Ordinance No. 874, reading by title only, waiving further reading, An Ordinance of the City Council of the City of Patterson, Adding a New Chapter 2.70, Senior Commission, to Title 2, Administration and Personnel, of the Patterson Municipal Code, to Establish a Senior Commission in the City of Patterson.
6.6. Engineering, Building, and Capital Projects - Accept all bids for the Pedestrian Controlled Crosswalk Safety Project, award construction to Zara Construction, Inc., authorize Staff to execute the Contract and authorize the Finance Department to allocate additional funds in the amount of $903,685.00 from Fund 329.
6.7. Engineering, Building, and Capital Projects - Reject all bids for the Ward Avenue Overlay Ph II Project and direct staff to readvertise at a later date.
6.8. Human Resources - Approve the American Federation of State, County, and Municipal Employees (AFSCME) Local 10, Patterson Management and MidManagement Employee Association (PMMEA), Patterson Fire Fighters Association IAFF Local 4577, and the Department Heads and Unrepresented Salary Schedules, Effective July 1, 2024.
7. Presentation/Action Item
7.1. Finance - Discussion and Direction for reallocations of American Rescue Plan Act (ARPA) Fund 103 - American Rescue Relief Fund, including interest earnings not previously allocated, in order to meet obligation deadline of December 31, 2024.
Finance Director Riedeman reviewed her staff report and presentation.
City Council addressed the following:
- projects having Purchase Order for encumbrance
- Engineering firm for the street lighting information request
6.2 Packet Pg. 9
Minutes Acceptance: Minutes of Aug 20, 2024 7:00 PM (Consent Calendar) City of Patterson Page 4 Updated 9/6/2024 3:23 PM
At 7:54 p.m. Mayor Clauzel opened the item to public comments. There were no comments.
Councilmember Farinha motion to provide direction to staff to reallocate any unobligated funds including interest earnings not previously allocated in the American Rescue Plan Act Fund 103 as of December 15, 2024, be authorized and transferred to the General Fund to reimburse for contracted Police services and ensure any amounts transferred to the General Fund under this authorization be made available in the Fiscal Year 24/25 budget originally intended for contract cervices in the Fiscal Year 24/25 in order to meet the obligation deadline of December 31, 2024. The motion was seconded by Councilmember Alves and unanimously approved by a 5-0 roll call vote.
RESULT: APPROVED
MOVER: Farinha
SECONDER: Alves
AYES: Clauzel, Alves, Romero, Farinha, Roque
8. Public Hearing
8.1. Planning Department - Approve First Reading and Introduction of Ordinance No. 875, Reading by Title only, Waiving Further Reading, an ordinance of the City Council of the City of Patterson revising the maximum height section of Table
18.46.040-1 of the Patterson Municipal Code, “Development Standards for Industrial Districts.”
Community Development Director Stice and City Planner Andrews reviewed their staff report and presentation.
City Council addressed the following:
- Fire truck and ladder accommodation
- Proximity to a residential area
- What is the need for the extra height?
- What is the increase from our current height?
- How many stories is 135 feet?
- Distance between residential area and these buildings? - Need for more reflection on project
- Current buildings, will this ordinance allow for new modifications? - Only 30 feet more than the current guidelines
- Is this time sensitive or can this item be reviewed further? - Restricting view of the mountains and Patterson's backdrop City Planner Andrews and Community Development Director Stice addressed city council's concerns.
At 8:17 p.m. Mayor Clauzel opened the item to public comments.
6.2 Packet Pg. 10
Minutes Acceptance: Minutes of Aug 20, 2024 7:00 PM (Consent Calendar) City of Patterson Page 5 Updated 9/6/2024 3:23 PM
Kandace Weyhrauch, Patterson Resident - addressed City Council to inquire the following: why would a building need to be so tall? What type of building would require this? Building plans not going to council, only approved by Planning Commission. Can a clause be added to require council approval? Yvonne Reynolds, Patterson Resident - addressed City Council regarding the maximum height for light industrial zone for any surrounding counties.
Pat Maisetti, Patterson Resident - addressed City Council regarding ordinance or new requirements affecting the Zacharias-Baldwin area.
At 8:25 p.m. there being no further public comments, Mayor Clauzel closed the item from public comments.
Councilmember Alves motioned to continue Item No. 8.1 for analysis and discussion and provide specific direction to staff to conduct additional review of the proposal and ordinance No. 875 to increase the maximum height section of table 18.46.040-1 and other concerns of the councilmembers to the City Council meeting on September 17th. The motion was seconded by Councilmember Farinha and unanimously approved by a 5-0 roll call vote.
RESULT: CONTINUED
9. City Staff Reports
9.1. Finance - Approve Resolution No. 2024-49 adopting General Fund and All Other Funds Budgets for the Fiscal Year 2024-25 and approving the Budget Errata item for a digital budget book estimated to cost $11,000.
Finance Director Riedeman reviewed her staff report.
At 8:29 p.m. Mayor Clauzel opened the item to public comments.
Pat Maisetti, Patterson Resident - addressed City Council to address the digital budget book and the need to contract for those services.
At 8:30 p.m. there being no further comments, Mayor Clauzel closed the item from public comments.
Council addressed the following:
- current budget projects the honest numbers
Councilmember Farinha motioned to approve Item No. 9.1. The motion was seconded by Mayor Pro Tem Roque and unanimously approved by a 5-0 roll call vote.
6.2 Packet Pg. 11
Minutes Acceptance: Minutes of Aug 20, 2024 7:00 PM (Consent Calendar) City of Patterson Page 6 Updated 9/6/2024 3:23 PM
RESULT: APPROVED
MOVER: Farinha
SECONDER: Roque
AYES: Clauzel, Alves, Romero, Farinha, Roque
9.2. Planning Department - Direct City Staff to Obtain Cost Estimates for Design Implementation of the City-wide Wayfinding Program.
Community Development Stice and City Planner Andrews reviewed their staff report and presentation.
Consultant Andrews with Graphic Solutions reviewed his presentation.
City Council:
- are parentheses necessary on signs?
- making modifications as the signs get approved.
At 8:38 p.m. Mayor Clauzel opened the item to public comments. There were no comments.
Councilmember Farinha motioned to approve Item No. 9.2. The motion was seconded by Mayor Pro Tem Roque and unanimously approved by a 5-0 roll call vote.
RESULT: APPROVED
MOVER: Farinha
SECONDER: Roque
AYES: Clauzel, Alves, Romero, Farinha, Roque
9.3. City Attorney - Approve Resolution No. 2024-48 Authorizing a Second Amended Promissory Note Secured by Deed of Trust between borrower Darron Silva (“Silva”) and lender City of Patterson (“City”).
City Attorney Goldstein reviewed her staff report.
At 8:44 p.m. Mayor Clauzel opened the item to public comments.
Zach Trivon, Attorney for Darron Silva - addressed City Council in support of the item.
Councilmember Romero motioned to approve Item No. 9.3. The motion was seconded by Mayor Pro Tem Roque and the item approved by 4 votes in favor, 0 votes against and 1abstention.
6.2 Packet Pg. 12
Minutes Acceptance: Minutes of Aug 20, 2024 7:00 PM (Consent Calendar) City of Patterson Page 7 Updated 9/6/2024 3:23 PM
RESULT: APPROVED
MOVER: Romero
SECONDER: Roque
AYES: Clauzel, Romero, Farinha, Roque
ABSTAIN: Alves
9.4. City Attorney - Adopt Resolution No. 2024-50 to approve and authorize execution of a Purchase and Sale Agreement for APN 047-026-026, approximately 18 acres to serve as the future sports complex for the Villages of Patterson Master Plan.
City Attorney Goldstein reviewed her staff report.
City Council addressed the following:
- Is the current land part of the Williamson Act?
At 8:50 p.m. Mayor Clauzel opened the item to public comments. There were no comments.
Councilmember Farinha motioned to approve Item No. 9.4. The motion was seconded by Mayor Pro Tem Roque and unanimously approved by a 5-0 roll call vote.
RESULT: APPROVED
MOVER: Farinha
SECONDER: Roque
AYES: Clauzel, Alves, Romero, Farinha, Roque
10. City Council Reports
Designation of Voting Delegate and Alternates to League of California Cities Annual Conference
Voting Delegates
- Councilmember Farinha
- Mayor Clauzel
Consensus of the council
10.1. Designation of Voting Delegates and Alternate(s)to the League of California Cities
By Consensus of the City Council Councilmember Farinha was designated as the voting delegate and Mayor Clauzel as the 1st alternate to the League of California Cities Annual Conference and Expo, October 16 - 18, 2024.
A. Councilmember Alves
. Stanislaus Homeless Alliance (Councilmember Roque alternate)
6.2 Packet Pg. 13
Minutes Acceptance: Minutes of Aug 20, 2024 7:00 PM (Consent Calendar) City of Patterson Page 8 Updated 9/6/2024 3:23 PM
Councilmember Alves provided an update on point in time data is available on the Stanislaus Homeless Alliance website.
. Stanislaus County Hazardous Waste Advisory Committee (Councilmember Farinha alternate)
B. Councilmember Romero
. Westside Health Care Task Force (Councilmember Alves alternate) Nothing to report.
C. Councilmember Farinha
. San Joaquin Valley Air Pollution Control District (Councilmember Romero alternate)
Nothing to report.
D. Mayor Pro Tem Roque
. (EDAC) Stanislaus County Economic Development Action Committee (Mayor Clauzel alternate)
Nothing to report.
. Workforce Development Board (Mayor Clauzel alternate) E. Mayor Clauzel
. Stanislaus County Mayor's Meeting
Mayor Clauzel provided an update on the Mayor's Meeting held on October 14th at Javis Mexican Restaurant, discussion involved of homelessness and the economic impacts to our cities and what is being done to mitigate the service delivery impacts to our citizens, given the fact that revenues are dropping. . StanCOG (Mayor Pro Tem Roque alternate)
Next StanCOG meeting is tomorrow, Wednesday, August 21st. . League of California Cities (Councilmember Farinha 1st alternate, Councilmember Alves 2nd alternate)
11. Other Matters
Mayor Pro Tem Roque thanked Legacy Endowment and Jeffrey Lewis, the Promotoras and El Concilio for providing free eye exams and glasses for the community. This event served over 500 people from the community.
Councilmember Alves addressed BioBlitz event coming up on August 31 at Del Puerto Canyon.
12. Adjournment
There being no further business, the regular meeting of the City Council of the City of Patterson of August 20, 2024 was adjourned at 8:58 p.m.
Approved by the Patterson City Council on (pending).
6.2 Packet Pg. 14
Minutes Acceptance: Minutes of Aug 20, 2024 7:00 PM (Consent Calendar) City of Patterson Page 1 Updated 9/11/2024 9:01 AM
City Of Patterson
Regular Meeting Minutes
September 3, 2024
Interim City Manager
Fernando Ulloa
City Attorney
Nubia Goldstein
Deputy City Attorney
Douglas White www.ci.patterson.ca.us
Mayor
Michael Clauzel
City Council
Shivaugn Alves, District A
Jessica Romero, District B
Dominic Farinha, District C
Carlos Roque, District D
City Clerk
Aracely Alegre
1. Call to Order
Attendee Name Title Status Arrived
Michael Clauzel Mayor Present
Shivaugn Alves District A Excused
Jessica Romero District B Excused
Dominic Farinha District C Present
Carlos Roque District D Present
The regular meeting of the City Council of the City of Patterson of September 3, 2024 was called to order in the City of Patterson at 7:01 p.m. by Mayor Clauzel.
City Staff Present:
1. Interim City Manager Ulloa
2. City Attorney Goldstein
3. Public Works Director Ulloa
4. Community Development Director Stice
5. Public Works Director Willett
6. Police Chief Clayton
7. Fire Chief Frye
8. City Clerk Alegre
2. Pledge of Allegiance
3. Statements of Conflict
None.
4. Proclamation
6.3 Packet Pg. 15
Minutes Acceptance: Minutes of Sep 3, 2024 7:00 PM (Consent Calendar) City of Patterson Page 2 Updated 9/11/2024 9:01 AM
4.1. Proclamation - Child Cancer Awareness September 2024 (Mayor Clauzel) Mayor Clauzel reviewed the proclamation.
5. Certificate
5.1. Parks Recreation and Beautification Award to Patterson Garden Club and Rising Sun School. (Mayor Clauzel)
Parks, Recreation & Beautification Commission Chair Virgen presented the certificates to Patterson Garden Club and Rising Sun School representatives.
6. Items from the Public
Joanne Marci, Patterson Resident - addressed City Council regarding the 501(c)(3) non-profit for seniors, requesting for the fund from the Hammon Senior Center Board of Directors to be transferred to this nonprofit. News crew next tuesday at 8 a.m. at the museum. Soroptimist trees in the park applications are ready to go and deadline is Nov. 15th.
Honor to be part of the Parks, Recreation & Beautification commission, she addressed gopher holes at parks.
Soroptimist 70 years January 1st, pre kick off on oct. 5th at the gathering church. She also addressed cancer and contaminants in Patterson.
Yvonne Reynolds, Patterson Resident - addressed City Council regarding the Brochure for the Boards, Commissions and Committees for high school students to attend the meetings.
Mr. Gonzales, Patterson Resident - addressed City Council regarding Mello Roos and the need to educate the community and the need for transparency. Mr. Gonzales also addressed City Ordinances and the tracking of them when being updated. He also addressed policing during school hours giving out traffic tickets.
James Ragnon, Patterson Resident and Member of Faith Ministry Outreach - addressed City Council regarding the unhoused city cleanup, removal from the parks and railroad tracks without the city having a place for them to go.
Would like to work with the city and council to get them help.
Patterson Resident - addressed homeless situation, and the need for the city to have a place to go.
Kandace Weyharuch, Patterson-Westley Chamber of Commerce - addressed City Council regarding upcoming Chamber of Commerce events.
Martha Fleming, Patterson Resident - addressed City Council regarding parking for the disabled to pick up kids from school and selling raffle tickets at the senior center for profit.
James Ragnon, Patterson Resident - addressed City Council regarding the bus stop on Highway 33 across from Chevron gas station being unsafe due to people standing too close to the street.
7. Consent Calendar
Councilmember Farinha motioned to approve Consent Calendar Items 6.1 through 6.9. The motion was seconded by Mayor Pro Tem Roque and unanimously approved by a 3-0 roll call vote.
RESULT: ADOPTED
MOVER: Farinha
SECONDER: Roque
AYES: Clauzel, Farinha, Roque
EXCUSED: Alves, Romero
7.1. Motion to Waive Readings - All Readings of Ordinances and Resolutions, Except by Title are hereby waived.
6.3 Packet Pg. 16
Minutes Acceptance: Minutes of Sep 3, 2024 7:00 PM (Consent Calendar) City of Patterson Page 3 Updated 9/11/2024 9:01 AM
7.2. Approve Minutes of Special Meeting/Closed Session - July 16, 2024 (6:00 PM)
7.3. Approve Minutes of Regular Meeting - July 16, 2024 (7:00 PM)
7.4. Approve Minutes of Workshop - July 23, 2024 (6:00 PM)
7.5. Engineering, Building, and Capital Projects - Approve the proposal from Consolidated CM, Inc. for Construction Management Services- Construction Inspections, Materials Testing, and Contract Administration- for the Well #14 Project (2015-C-001), authorize staff to enter into a negotiated Consultant Agreement and authorize the Finance Department to Increase budget by $189,767.00 in Fund 611 to account number 611-306-7606 for this project.
7.6. Engineering, Building, and Capital Projects - Approve a Budget Adjustment for additional Engineering and Design Services for the Well #14 Project, authorize staff to increase the Black Water Consulting Engineers, Inc., Agreement, and authorize the Finance Department to Increase the budget from $213,285.60 to $381,567.55 in Fund 611 to account number 611-306-7606 for this project.
7.7. Engineering, Building, and Capital Projects - Accept a Budget Adjustment for additional construction costs including the addition of a Supervisory Control and Data Acquisition (SCADA) System by the awarded Contractor, Conco West, Inc., for the Well #14 Project (2015-C-001) and authorize Finance to increase budget from $4,312,885.50 to $4,995,092.14
7.8. Public Works Department - Approve City Vehicles/Equipment Surplus FY 2024/2025.
7.9. Public Works Department - Approve Resolution No. 2024-53 Approving a 3- Year Contract Renewal with Websoft Developer, Inc. for Mobile Management Solutions(Mobile MMS) beginning July 1, 2024, through June 30, 2027, in the amount not to Exceed $39,900 per Year and Authorize Staff to Execute the Contract.
8. Public Hearing
8.1. Planning Department - Adopt Resolution No. 2024-52 for a General Plan Amendment; and First Reading and Introduction of Ordinance No. 876 , Reading by Title only, Waiving Further Reading, an ordinance of the City Council of the City of Patterson, rezoning APN 131-014-001 from DC, Downtown Core to Dr, Downtown Residential.
Community Development Director Stice reviewed his report.
Community Development Director Stice addressed corrections to be made to the property's parcel number to APN No. 131-014-005 107 N. 4th Street and also that the attachments are mislabeled.
At 7:50 p.m. Mayor Clauzel opened the item to public comments.
6.3 Packet Pg. 17
Minutes Acceptance: Minutes of Sep 3, 2024 7:00 PM (Consent Calendar) City of Patterson Page 4 Updated 9/11/2024 9:01 AM
Naomi Jacobson, Realtor - addressed City Council in support of item.
Kandace Weyhrauch, Patterson Resident - addressed City Council in support of the item.
Gabe Chavez, Patterson Resident - addressed City Council in support.
At 7:55 p.m. there being no further comments, Mayor Clauzel closed the Public Hearing.
Council addressed the following:
- fees
Councilmember Farinha motioned to Adopt Resolution No. 2024-52 for a General Plan Amendment; and First Reading and Introduction of Ordinance No. 876 , Reading by Title only, Waiving Further Reading, an ordinance of the City Council of the City of Patterson, rezoning APN 131-014-005 from DC, Downtown Core to Dr, Downtown Residential. The motion was seconded by Mayor Pro Tem Roque and unanimously approved by a 3-0 roll call vote.
RESULT: APPROVED
MOVER: Farinha
SECONDER: Roque
AYES: Clauzel, Farinha, Roque
EXCUSED: Alves, Romero
9. City Staff Reports
9.1. Public Works Department - Adopt Resolution No. 2024-54 Setting a Public Hearing for Proposed Rate Increase Associated with Solid Waste Collection Services and State of California Recycling Mandates & Authorize the Prop 218 Notice Proceedings.
Inerim Assistant City Manager Willett and Management Analyst Renfrow reviewed his report.
Consultant Helgeson with Bartle Wells Associates reviewed his presentation.
Management Analyst Renfrow addressed the upcoming Recycling Day event this Saturday, September 7th at the aquatic center.
City Council addressed the following:
- Senior Discount increase
- Thanked staff for keeping the fees low
At 8:18 p.m. Mayor Clauzel opened the item to public comments. There were no comments.
6.3 Packet Pg. 18
Minutes Acceptance: Minutes of Sep 3, 2024 7:00 PM (Consent Calendar) City of Patterson Page 5 Updated 9/11/2024 9:01 AM
Mayor Pro Tem Roque motioned to Adopt Resolution No. 2024-54 Setting a Public Hearing for Proposed Rate Increase Associated with Solid Waste Collection Services and State of California Recycling Mandates & Authorize the Prop 218 Notice Proceedings with Direction to Utilize Scenario 2 phased in fee increase and increase the low income senior discount to $25.03 by the end of the rate increase period. The motion was seconded by Councilmember Farinha and unanimously approved by a 3-0 roll call vote.
RESULT: APPROVED
MOVER: Roque
SECONDER: Farinha
AYES: Clauzel, Farinha, Roque
EXCUSED: Alves, Romero
9.2. City Attorney - Adopt Resolution No. 2024-55 of the City Council of the City of Patterson, approving the Agreement between the City of Patterson (“City”) and Stanislaus County Sheriff’s Department (“County”) for the provision of the law enforcement services within the City’s boundaries, effective from July 1, 2024, through June 30, 2029, and authorize the City Manager to execute the agreement and any necessary amendments.
City Attorney Goldstein reviewed her staff report and stated that Staff is suggesting continuing the item to a later meeting due to the new contract is for five (5) years and additional time is needed to evaluate the impacts this new contract of five (5) years would have on the city and it's budget.
City Council addressed the following:
- Extra coverage needs, how is that mitigated?
At 8:27 p.m. Mayor Clauzel opened the item to public comments.
Sheryll Lex, Patterson Resident - addressed City Council regarding the overall cost for the city over the past years, are those numbers available to the public? How are extra fees compensated by raising taxes?
Mr. Gonzales, Patterson Resident - addressed City Council regarding community growth, and would like to know the number of patrols per citizen. Need for more patrolling, can it be changed on the contract?
James Ragnon, Patterson Resident - addressed City Council regarding how gang activity is being addressed in the city.
Kandace Weyhrauch, Patterson Resident - addressed City Council in favor of the agreement but hopes council gets the best possible service by reviewing the contract. Can the city pick the staff that comes to work at the city? Yolada Magana, Patterson Resident - addressed City Staff regarding staffing on the last page of the agreement, is that what we currently have? Ms. Magana also
6.3 Packet Pg. 19
Minutes Acceptance: Minutes of Sep 3, 2024 7:00 PM (Consent Calendar) City of Patterson Page 6 Updated 9/11/2024 9:01 AM
addressed the need for more transparency, and the need for the city to have its own police department.
Shawun Anderson, Patterson Resident - addressed City Council regarding issue with her neighbor, police officers state she needs to press charges. Ms. Anderson states the city needs to have its own police department.
At 8:47 p.m. there being no further comments, Mayor Clauzel closed the item to public comments.
Councilmember Farinha motioned to continue Resolution No. 2024-55 of the City Council of the City of Patterson, approving the Agreement between the City of Patterson (“City”) and Stanislaus County Sheriff’s Department (“County”) for the provision of the law enforcement services within the City’s boundaries, effective from July 1, 2024, through June 30, 2029, in order to allow staff to receive clarification on questions regarding the contract. The motion was seconded by Mayor Pro Tem Roque and unanimously approved by a 3-0 roll call vote.
RESULT: CONTINUED
10. City Council Reports
A. Councilmember Alves
. Stanislaus Homeless Alliance (Councilmember Roque alternate) . Stanislaus County Hazardous Waste Advisory Committee (Councilmember Farinha alternate)
B. Councilmember Romero
. Westside Health Care Task Force (Councilmember Alves alternate) C. Councilmember Farinha
Nothing to report. Update title from San Joaquin Valley Air Pollution Control District to San Joaquin Valley Special City Selection Committee.
. San Joaquin Valley Air Pollution Control District (Councilmember Romero alternate)
D. Mayor Pro Tem Roque
Nothing to report.
. (EDAC) Stanislaus County Economic Development Action Committee (Mayor Clauzel alternate)
. Workforce Development Board (Mayor Clauzel alternate)
6.3 Packet Pg. 20
Minutes Acceptance: Minutes of Sep 3, 2024 7:00 PM (Consent Calendar) City of Patterson Page 7 Updated 9/11/2024 9:01 AM
E. Mayor Clauzel
. Stanislaus County Mayor's Meeting
. StanCOG (Mayor Pro Tem Roque alternate)
. League of California Cities (Councilmember Farinha 1st alternate, Councilmember Alves 2nd alternate)
11. Other Matters
Mayor Pro Tem Roque - Thanks to the wastewater department and their collaboration in implementing the SCADA program.
12. Adjournment
There being no further business, the regular meeting of the City Council of the City of Patterson of September 3, 2024 was adjourned at 8:51 p.m.
Approved by the Patterson City Council on (pending approval).
6.3 Packet Pg. 21
Minutes Acceptance: Minutes of Sep 3, 2024 7:00 PM (Consent Calendar) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Aracely Alegre, City Clerk
MEETING DATE: September 24, 2024
ITEM NO: 6.4
SUBJECT: Approve City Department Reports for the Month of August 2024 (Public Works, Fire and Community Development).
RECOMMENDATION
Motion to Approve City Department Reports for the Months of August 2024 (Public Works, Fire and Community Development).
6.4 Packet Pg. 22
1 DEPARTMENT OF PUBLIC WORKS
“Public Works – Improving Your Quality of Life”
MONTHLY STAFF REPORT
August 2024
Administration & Environmental Compliance Division
The city has received SRF Loan funding for a city water meter system replacement project.
The project was awarded, and the Contractor (Flowline Inc.) has been replacing the meters.
Over 99% of the residential meters have been replaced and the Contractor is working on meters that are in the commercial areas. (Last update: August 2024). Staff have been working with Willdan Consulting on updating several City facilities, Parks, Traffic, and Recreation impact fees. Staff has met with the consultants and the Parks & Recreation Master Plan consultant and Traffic Consultants to finalize the costs associated with parks/recreational facilities. The Public Hearing for this item has been changed to Tuesday, October 15, 2024. The legal notice will be advertised as required and all information made available on the City’s website. (Last Update: August 2024). Staff have been working with Finance to complete the Cost Allocation Plan (CAP) Update. The CAP summarizes a comprehensive analysis that has been completed for the city to determine the appropriate allocation of costs from central service departments to the operating departments. The primary objective is to allocate costs from departments that provide services internally to operating departments that conduct the day-to-day operations necessary to serve the community. This item is scheduled for Council review and approval in the next few months. (Last update: August 2024).
The Garbage Rate Study Council presentation was completed on August 20th. Council approved the resolution authorizing the city to begin the Prop 218 noticing period (45-days).
Notices will be mailed to all property owners & customers early September through utility bill inserts and separate mailers. The Public Hearing to adopt the new rates is scheduled for Tuesday, November 19, 2024, at 7:00 p.m. If adopted, the new five year rate increases would be implemented January 1, 2025. (Update: August 2024).
Grants and Special Projects
South Park Per Capita Grant: The contract has been awarded (Last Update: May 2024). The work is scheduled to begin once all materials have been received. Estimated construction to begin in October 2024.
These are the main projects which Public Works and Engineering are focusing on. These projects include:
o Staff continue to work with Engineering to develop the City’s Track 1 Trash Implementation Plan to comply with the State’s Trash Policy requirements. The plan was submitted to the State in December 2018 and the City has 10 years from this date to complete the implementation of their full trash capture plan. Design funds were approved in the FY 19/20 budget. Proposals for design were received and a consultant
6.4.a
Packet Pg. 23
Attachment: Monthly Reports August 2024 (Monthly Department Reports) 2 agreement is currently in progress. The kickoff meeting was held, and the project is currently in progress. The city will be submitting their implementation plan and full trash capture device option(s) to the State. Once approved, staff will work on the next phases of this project which includes preliminary projects design/bid plans. The city will be exploring Prop 1 grant opportunities for this project. (No change). o Ward Avenue Sewer Lift Station Rehabilitation Project. Bids were received, all were significantly over budget. The council has rejected all bids. (Last update: June 2023). o Slurry Seal Project. The scope of the work has been determined and design is complete. This project will be ready to go out to bid early in 2025 so that work can be completed in the Fall. (Last update: August 2024).
F.O.G (Fats, Oils, & Grease) Program
The city continues to conduct FOG inspections on a regular basis to ensure compliance.
Businesses that generate fats, oils, and grease are required to have grease interceptors/trap and perform on-going maintenance. The program continues to grow with additional businesses opening up. (Last Update: December 2023).
Storm Water Pollution Prevention Program
A new Phase II Stormwater Permit is in progress at the State level. Once it is adopted, it will be implemented. The city must comply with everything that is in the current permit. It is anticipated that the new permit will be implemented in 2024. Under this new permit, the school districts will be brought in and will be required to have their own stormwater programs. The new permit has not yet been released. (Last Update: October 2023). The City awarded the design contract to Stantec Engineering for the design of the City’s trash capturing system. The System will consist of trash capturing devices and improvements at the Olive Avenue regional basin and Salado Creek. The kickoff meeting was held in September and the staff is collaborating with the consultant to identify options for this project. Once the project Cost Estimate is developed, the city will be submitting a stormwater grant application to the State Water Resources Control Board to seek funding assistance for this project. (Last updated: January 2024).
Water Division & Water Conservation Program
The State Water Resources Control Board has rescinded the mandatory conservation standards that have been in place since 2015. The reporting requirements and prohibitions on water waste will remain. The current prohibitions against wasteful water use practices include outdoor watering during or within 48 hours after a rain event; hosing down a sidewalk instead of using a broom or a brush; and overwatering a landscape to where water is running off onto the sidewalk or into the gutter.
6.4.a
Packet Pg. 24
Attachment: Monthly Reports August 2024 (Monthly Department Reports) 3 August 2024 Water Production
Well Production
2 0
4- NP 6,977,000
5 119,039,000
6 0
7 13,484,000
8 23,051,000
9 33,190,000
11 45,774,000
Keystone-NP 11,041,000
Floragold-NP 24,122,500
TOTAL 276,678,500
1. Number of Follow-ups: 52
2. Number of Warning/Violations: 5
3. Number of Penalties: 0
4. Water Service Connection Requests: 0
5. Water Service Connection Turnoffs: 0
6. Water Work Orders: 1- zero usage, 1-high usage, 1-new meter, 0-leak at meter and 0- meter change.
Committees & Commission
Parks & Recreation and Beautification Commission:
The regular meeting for August was cancelled due to lack of quorum. The next meeting is scheduled for September 18, 2024. (Last Update: August 2024). Safety (JEMSAC) Committee: The committee holds regular meetings to go over Safety topics and policies. The next meeting is scheduled for September. (Last update: August 2024). Traffic Safety Committee: The committee meets regularly or as needed to address any traffic complaints/concerns received. The last meeting was held in August 2024. (Last Update: August 2024).
Permits Issued
Encroachment Permits, Fire Hydrant Use Permits, Other Permits Issued by Public Works:
Encroachment Permit = 7
Fire Hydrant Use Permits = 2
(Last update: Aug 2024).
6.4.a
Packet Pg. 25
Attachment: Monthly Reports August 2024 (Monthly Department Reports) 4 Streets/Collections Division
Work Orders: Streets/Sidewalks = 8 Alleys/Garbage = 3 Collections =4 Seasonal Tasks:
Storm drains maintenance.
Repaired potholes throughout the city.
Performed sewer maintenance.
Performed sidewalk repairs.
(Last update: Sept 2024).
Electrical Division
Work Orders: Streetlights = 9
Seasonal Tasks this Month:
Repaired streetlights throughout the city.
Reviewed Electrical/SCADA plans for Engineering.
Continued upgrades at the WQCF.
Worked on Internet issues at the WQCF.
(Last Update: Sept 2024).
Urban Forestry Division
Work Orders: Urban Forestry: 73
Seasonal Tasks this Month:
Performed tree maintenance.
Addressed requests for service.
(Last update: Sept 2024).
Parks, Landscape & Building Maintenance Divisions
Park Reservations: All parks are currently closed to reservations and are on a first come first served basis.
Work Orders: Building Maintenance: 21 Parks: 11
Seasonal Tasks & Projects:
Continued maintenance of all parks and easements.
Focused on maintenance pruning in LMDs.
Performed routine maintenance at City Hall.
Planted 12 trees at Felipe Garza Park to celebrate Arbor Day on April 24,2024 (Last update: Sept 2024).
6.4.a
Packet Pg. 26
Attachment: Monthly Reports August 2024 (Monthly Department Reports) 5 Fleet Services Division
Number of PW equipment repaired/serviced: Number of PW equipment repaired/serviced:
47 Public Works, Recreation and Community Service vehicles and 2 Fire vehicles. (Last update:
Sept 2024).
Water Quality Control Facility (WQCF)
MONTHLY FLOWS AND AVERAGES – AUGUST 2024
AUGUST 2024 INFLUENT SPOD* NPOD* AIPS
TOTAL FLOW, MG/ month 53.866 31.345 20.969 1.551
AVG FLOW, MGD 1.738 1.011 .676 .050
HIGH FLOW, MGD 1.853 1.187 .820 .141
LOW FLOW, MGD 1.632 .760 .606 .000
Total Capacity, MGD 2.25 1.25 .800 .200
* SPOD- South Plant Oxidation Ditch (new) * NPOD- North Plant Oxidation Ditch (old) Alarms/Callouts:
Alarms = 256
Callouts = 2
Seasonal Tasks:
1. Prepare AIPS for flow.
2. Process control under adjustment for current weather conditions.
3. Continuing Annual PM work.
LABORATORY RESULTS
AUGUST 2024
Avg.
BOD5 TSS TDS pH EC NO3-N TKN TN-N Na Cal
Influent 130 160 * 7.32 * * * * * *
Effluent. 2.0 2.0 1200 7.59 1960 .24 1.1 1.4 210 350
* Not required
(Last update: Aug 2024)
6.4.a
Packet Pg. 27
Attachment: Monthly Reports August 2024 (Monthly Department Reports) The following events, incidents, and other items were conducted at the Fire Department and/or by Fire Department personnel from Aug 1 – Aug 31, 2024:
Fire Prevention Division:
August 2024 Inspections
Business License Inspection 1
Residential Fire Sprinkler 27
Weld Inspection 1
Total 29
Public Ride Alongs: 2
Community and Public Events:
8/1 –Food Pantry Distribution
8/6 – National Night Out
8/8 – Food Pantry Distribution
8/13 – Headstart Program Visit
8/15 – Food Pantry Distribution
8/22 – Food Pantry Distribution
8/29 – Food Pantry Distribution
8/31 – Ribbon Cutting Ceremony – Harvest Assembly of God Incident Responses
Patterson Fire Department Personnel responded to 156 incidents in the following response areas:
City of Patterson
Fire Department
344 West Las Palmas Avenue
Patterson, California 95363
Main: (209) 895-8130
Fax: (209) 895-8139
6.4.a
Packet Pg. 28
Attachment: Monthly Reports August 2024 (Monthly Department Reports)
6.4.a
Packet Pg. 29
Attachment: Monthly Reports August 2024 (Monthly Department Reports) • Community Events:
6.4.a
Packet Pg. 30
Attachment: Monthly Reports August 2024 (Monthly Department Reports) Reaction Time Summary Report
Date Range: From 8/1/2024 To 8/31/2024 Station(s) Selected: All Shift(s) Selected: All
Apparatus Selected: All
Apparatus
Average
Reaction Time HH:MM:SS
Total Reactions
Reactions
in Average
Station - 51
Shift - A
PATBC6 0:01:30 1 1
PATC1 0:00:00 1 1
PATE251 0:01:28 16 16
PATE52 0:01:16 6 6
PATSQ51 0:01:23 9 9
Shift - B
PATBC6 0:01:16 2 2
PATE251 0:01:40 17 17
PATE52 0:01:34 3 2
PATSQ51 0:01:41 15 15
Shift - C
PATBC6 0:01:06 4 4
PATE251 0:01:27 13 12
PATE52 0:00:51 12 11
6.4.a
Packet Pg. 31
Attachment: Monthly Reports August 2024 (Monthly Department Reports) Station - 52 Shift - A
PATBC6 0:00:00 1 1
PATE52 0:01:19 11 11
PATSQ51 0:02:03 1 1
Shift - B
PATE251 0:00:00 1 1
PATE52 0:01:15 15 12
PATSQ51 0:02:34 1 1
Shift - C
PATBC6 0:00:49 1 1
PATE251 0:02:39 2 2
PATE52 0:01:15 10 10
Patterson Fire Department
344 W LAS PALMAS
AVE
Patterson, CA 95363
Priority Response Time Threshold Report
Report Period: From 8/1/2024 To 8/31/2024
Incident Type Total
Incidents
0-5 Min
Response
5-7 Min
Response
7-10 Min
Response
10+ Min
Response
100 Fire, other 1 1 100%
111 Building fire 5 3 60% 2 40%
113 Cooking fire, confined to
container
1 1 100%
131 Passenger vehicle fire 1 1 100%
140 Natural vegetation fire, other 1 1 100%
142 Brush, or brush and grass
mixture fire
1 1 100%
143 Grass fire 4 1 25% 1 25% 2 50%
150 Outside rubbish fire, other 1 1 100%
151 Outside rubbish, trash or waste
fire
1 1 100%
3 Rescue & Emergency Medical
Service Incidents
1 1 100%
311 Medical assist, assist EMS crew 35 10 29% 18 51% 7 20%
6.4.a
Packet Pg. 32
Attachment: Monthly Reports August 2024 (Monthly Department Reports) 32 Emergency medical service
(EMS)
1 1 100%
320 Emergency medical service,
other
1 1 100%
321 EMS call, excluding vehicle
accident with injury
63 33 52% 25 40% 5 8%
3210 Ems cancelled upon arrival 3 1 33% 2 67%
321H EMS call-Homeless Population 1 1 100%
322 Vehicle accident with injuries 3 2 67% 1 33%
323 Motor vehicle/pedestrian
accident (MV Ped)
1 1 100%
352 Extrication of victim(s) from
vehicle
1 1 100%
357 Extrication of victim(s) from
machinery
1 1 100%
381 Rescue or EMS standby 1 1 100%
400 Hazardous condition, other 1 1 100%
412 Gas leak (natural gas or LPG) 4 3 75% 1 25%
500 Service Call, other 1 1 100%
510 Person in distress, other 4 1 25% 1 25% 2 50%
511 Lock-out 1 1 100%
551 Assist police or other
governmental agency
1 1 100%
611 Dispatched & cancelled en
route
6 6 100%
611E EMS: Dispatched & cancelled
en route
1 1 100%
700 False alarm or false call, other 1 1 100%
715 Local alarm system, malicious
false alarm
1 1 100%
733 Smoke detector activation due
to malfunction
2 2 100%
734 Heat detector activation due to
malfunction
1 1 100%
736 CO detector activation due to
malfunction
1 1 100%
745 Alarm system sounded, no fire -
unintentional
1 1 100%
900 Special type of incident, other 1 1 100%
Totals for this Report: 155 65 42% 63 41% 20 13% 7 5%
6.4.a
Packet Pg. 33
Attachment: Monthly Reports August 2024 (Monthly Department Reports) Community Development Department
Monthly Report
August 2024
The following information is provided as an update regarding the Planning and Housing Division activities during the month of August 2024, as well as updates for previously approved projects.
Planning Commission Meetings
On August 8, 2024, the Planning Commission met to consider the following items:
1. General Plan Amendment/Rezone #24-02, 107 N. 4th St.
A public hearing to review and consider a proposed General Plan Amendment and Rezone to allow the redesignation of 107 N. 4th St. (APN 131-014-005) from Downtown Core to Downtown Residential. The 0.11 acre parcel is currently designated as Downtown Core. Due to the parcel’s size and location constraints, conversion to commercial use is limited.
Redesignation of the parcel would be consistent with Patterson Municipal Code Chapter
18.20.050 (Zoning Ordinance/Map Amendment). The parcel is surrounded by single family residences to the north and south and Downtown Core commercial to the east and west. This item is exempt from CEQA. The Planning Commission recommended approval of this item to the City Council with a 4-0 vote.
On August 22, 2024, the Planning Commission met to consider the following items:
1. Development Agreement – Green Catalyst Enterprises / Cali Kosher Project A public hearing to consider an ordinance to approve a development agreement between the City of Patterson and Green Catalyst Enterprises, Inc. as the owner of the cannabis dispensary “Cali Kosher.” Cali Kosher is located at 520 Park Center Drive (APN 021-088-016). Cannabis businesses in the City of Patterson are subject to the City’s cannabis ordinance, Patterson Municipal Code Chapter 6.56. All cannabis businesses are required to enter into a Development Agreement with the City. The proposed Development Agreement provides certain terms and conditions regarding development, operations, and public benefit requirements for cannabis facilities. The Planning Commission recommended approval of this item to the City Council with a 3-0 vote.
The next regularly scheduled meeting will be held on September 26, 2024 at 7:00 PM.
Master Plan Update
The administrative draft Downtown Master Plan (DMP) has been prepared by RRM Design Group and is undergoing final amendments. The public draft Downtown Master Plan will be available for comment and review beginning mid-January as environmental review (CEQA)
6.4.a
Packet Pg. 34
Attachment: Monthly Reports August 2024 (Monthly Department Reports) work on the DMP begins. It is anticipated that the remaining components (including public review/hearings and CEQA) in support of the DMP will be completed leading up to City Council review.
Downtown Plaza Circle String Lighting Project
Technical consultants provided city staff with a draft plan and budgetary estimates. City staff is completing an initial review of these documents and discussing methods to complete the work with city resources.
Status update for major projects approved during 2024
Architectural & Site Plan Reviews
- Apricot World Properties LLC retail building – A&SP #24-02 – Sperry Ave. & Haggerty Drive – Approved
- Garcia Mobile Food Court – A&SP #24-03, Conditional Use Permit #24-0 – Hwy 33 and W. Las Palmas Ave. – Approved
General Plan Amendments
- Delta Marketplace – GPA/Rezone #24-01, Planned Development #22-03, Tentative Parcel Map #22-03 – Sperry Ave. & Haggerty Drive – Approved A&SP Architectural & Site Plan Review TPM Tentative Parcel Maps CUP Conditional Use Permit TSM Vesting Tentative Maps
LLA Lot Line Adjustment P/A Prezone/Annexation
PD Planned Development ORD Zoning Ordinances/Amendments RZN General Plan Amendment/Rezone VAR Variance
6.4.a
Packet Pg. 35
Attachment: Monthly Reports August 2024 (Monthly Department Reports) Status update for projects approved in previous years
• Sperry Avenue Self Storage – A&SP #22-08, 425 Sperry Avenue – Building permit application submittal pending.
• Oak Harbor Freight – A&SP #22-09, CUP #23-02, S. Rogers Rd. – Building permit application submitted
• AT&T Wireless Tower – CUP #23-01, Community Center – Building permit application submittal submitted
• Water Office Restaurant – A&SP #22-01, 22 N. Del Puerto Ave. – Construction underway • Southern Tire Mart, A&SP #21-09, CUP #21-10, 2275 Sperry Ave. – Building permit application pending approval
• Sun Valley Industries #2, A&SP #22-02, S. Rogers Road – Approved • Apricot Vet Clinic, A&SP #22-03, CUP #22-04, S. Rogers Road – Building permit issued • VOP Townhouses, A&SP #22-05, N. 1st St. & English Birch Ave. – Building permit application submittal pending
• Poppy Mini-Storage – CUP #22-07, A&SP #22-06 – Site improvements under construction • VOP 2.1 LLC Lot 36 housing development, north of Olive Avenue, east of Sycamore, A&SP approved
• Popeye’s Restaurant, A&SP #21-07, CUP #21-07, north of Sperry Avenue, east of Park Center Drive, building permit approval pending
• S2A Modular, A&SP #20-01, CUP #20-04, TPM #20-01 – Site work underway • Nucleus Homeopathics, Inc., A&SP #20-02, CUP #20-05, 240 Park Center Drive – Building permit application pending approval
• Arambel Business Park Warehouse, A&SP #19-02, Rogers Road – Building permit issued • Harvest Samoan Assembly of God Church, A&SP #19-05, CUP #19-05, 415 N. 1st St. – Nearing completion
• Safavieh Distribution Center (McShane Companies) A&SP 07-04 (Phase 3) – Site work underway
Major Subdivisions
Villages of Patterson
• Villages of Patterson Apartments, A&SP #18-02, Olive Avenue – Submitted building permit • Self Help Enterprises single family units – second phase under construction • Patterson Ranch – nearing completion
• Clayton Shire – nearing completion
• Camden Shire – nearing completion
• Sycamore Ranch I – site work underway
• Sycamore Ranch II – TM approved, pending Final Map submittal • Triplexes – construction underway
Baldwin Ranch North – Backbone infrastructure nearing completion, construction underway Housing Projects and Programs
• CDBG: Washburn street/sidewalk project plans in review. • HOME: City Staff continues to work with First-time Homebuyer Applicants seeking loan approvals.
6.4.a
Packet Pg. 36
Attachment: Monthly Reports August 2024 (Monthly Department Reports) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Aracely Alegre, City Clerk
MEETING DATE: September 24, 2024
ITEM NO: 6.5
SUBJECT: Approve City Commission Reports for the Month of August 2024 (Parks Recreation & Beautification Commission).
RECOMMENDATION
Motion to Approve City Commission Reports for the Month of August 2024 (Parks Recreation & Beautification Commission).
6.5 Packet Pg. 37
August 2024
Parks, Recreation & Beautification
Commission
Monthly Report
The following information is provided as an update regarding the Parks, Recreation & Beautification Commission meeting activities during the month of February and updates for previously approved projects.
Parks, Recreation & Beautification Commission meetings are held on the 3rd Wednesday of every month at 5:00 pm in the City Hall Council Chambers. 5-Member Commission
Chair Adolfo Virgen Term: May 2022-2024
Vice-Chair Kandace Weyhrauch Term: May 2023-2025
Commissioner Joann Marcy Term: May 2022-2024
Commissioner Martha Blanco Term: May 2023-2025
Commissioner Oscar Roman Term: May 2023-2025
Parks & Recreation & Beautification Commission Meeting:
On August 21, 2024, the Parks, Recreation & Beautification Commission was cancelled due to lack of quorum. The agenda items are listed below
1. Parks, Recreation and Beautification Award
2. Wall Mural Project
3. Exploration of 2nd Mural Project
Agendas & Minutes can be located on the city website under the agenda center.
The next regular meeting will be scheduled for September 18, 2024.The meeting will be held in person in the City Council Chambers.
6.5.a
Packet Pg. 38
Attachment: PRCB Monthly Report - Cancelled Aug 24 (City Commission Reports) City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Ashley Weaver, Director of Recreation & Community Services MEETING DATE: September 24, 2024
ITEM NO: 6.6
SUBJECT: Approve Street Closure for Patterson High School Homecoming Parade, Downtown on Friday, October 4, 2024.
RECOMMENDATION
Motion to Approve Street Closure for Patterson High School Homecoming Parade, Downtown on Friday, October 4, 2024.
BACKGROUND
Attached is a letter from Patterson High School requesting the City Council approve parade route and police escorts for their annual Homecoming Parade on Friday, October 4, 2024. Attached is a map of the parade route. Street closures around the Circle will be required by Public Works staff during the time of the Parade, approximately 11:15 am -1:15 pm.
Parade Route:
Begin in front of PHS (7th St side)
Left on Las Palmas
Down Las Palmas to Circle
Follow Traffic Circle Back to Las Palmas
Right on Las Palmas
Right on 7th Street
6.6 Packet Pg. 39
ANALYSIS
The Event Coordinator has complied with submitting the following information:
• Letter of Request
• Special Event Application
• Site Street Closure Map
• Event Insurance
Public Works:
Labor-13 Staff $114/hr, 2hrs each = $2,964
Equipment-Barricades, Vehicles, Cones, Arrow Boards = $771.50 Delivery Fee = $77
Administrative Fee (15%) = $571.87
Encroachment Permit Fee = $169
Full Circle Closure/Las Palmas to N. 7th Street = $4,553.37 Recreation:
Special Event Application Fee = $100
Total Amount = $4,653.37
FISCAL IMPACT
Due to the current budget situation, staff is recommending that fees to provide traffic control for the event not be waived.
6.6 Packet Pg. 40
6.6.a
Packet Pg. 41
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 42
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 43
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 44
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 45
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 46
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 47
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 48
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 49
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 50
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 51
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 52
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 53
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 54
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 55
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 56
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 57
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 58
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School
6.6.a
Packet Pg. 59
Attachment: Patterson High School Homecoming Parade Completed Application (Approve Street Closure for Patterson High School City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Mike Willett, Public Works Director
MEETING DATE: September 24, 2024
ITEM NO: 6.7
SUBJECT: Approve Budget Adjustment of $50,000 to Address the Increased Cost of Biosolids Disposal and authorize staff to negotiate a contract with Synagro for the disposal of remaining biosolids at the WQCF.
RECOMMENDATION
Motion to Approve Budget Adjustment of $50,000 to Address the Increased Cost of Biosolids Disposal and authorize staff to negotiate a contract with Synagro for the disposal of remaining biosolids at the WQCF.
BACKGROUND
Municipal wastewater treatment involves several biological and chemical processes to clean sewage. The liquid portion is treated to meet the limits set by the Waste Discharge Requirements Permit (WDR) issued by the Regional Water Quality Control Board. During this process, biosolids are produced and processed using a centrifuge, then transported by dump truck to a drying bed.
Disposal of these biosolids, classified as Class B, requires a licensed hauler due to strict federal, state, and local regulations. Synagro is the current contractor for these services. The budget initially allocated $69.80 per ton for biosolid removal for the 2024/2025 Fiscal Year. However, after the budget was submitted, the disposal rate increased to $93.50 per ton in May 2024, representing a 34% increase. This significant price hike has drastically impacted the ability to manage and dispose of biosolids within the current budget.
ANALYSIS
6.7 Packet Pg. 60
Proper disposal of biosolids is essential to the wastewater treatment process. The Water Quality Control Facility (WQCF) relies on storage facilities and drying beds to manage biosolids. If these facilities reach maximum capacity, it can disrupt operations and affect overall system performance.
Disposing of Class B biosolids in California presents particular challenges due to stringent regulatory requirements. According to the California Code of Regulations (CCR) Title 22, biosolids must meet specific pathogen reduction and vector attraction reduction criteria before disposal (CCR Title 22, Chapter 15). Additionally, the California Department of Resources Recycling and Recovery (CalRecycle) imposes further guidelines for the land application and disposal of biosolids, including comprehensive reporting and adherence to local waste management regulations (CalRecycle, SB 1383 Regulations).
These regulatory challenges have led to drastic and sudden increases in biosolid disposal costs over the last several years. The volatility in disposal costs is largely due to the evolving regulatory landscape and its impact on disposal practices. Increased compliance requirements and fewer qualified disposal facilities have contributed to this cost instability. For example, the recent rate increase of 34% from $69.80 to $93.50 per ton reflects broader market trends driven by regulatory pressures and operational challenges faced when the city deals with disposal contractors.
The cost of disposing of Class B biosolids can vary significantly based on seasonal factors and regulatory compliance. Biosolids are drier and less costly to dispose of during dry weather, while wet biosolids during the rainy season are substantially more expensive. Given these dynamics, causing the current budget constraints, managing biosolid disposal effectively under the increased rate is challenging. To avoid exceeding drying bed capacity and to ensure continuous and compliant operation, an additional $50,000 is required. This increase will address the shortfall and enable proper disposal of all biosolids before the rainy season begins.
FISCAL IMPACT
The current budget for biosolid removal is $150,000. Due to the increased disposal costs, this budget will be fully utilized, and an additional $50,000 is necessary to account for the shortfall in account 605-790-6240. This adjustment will bring the total budget required to $200,000. The additional funding will ensure that all biosolid storage and drying facilities are cleared and that the WQCF remains operational and compliant. Once disposal of the remaining biosolids at the plant is completed (prior to the wet weather), staff will initiate a comprehensive contractor selection process for calendar year 2025 disposal needs to ensure the city receives the lowest price available.
6.7 Packet Pg. 61
City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Bryan Stice, Community Development Director
MEETING DATE: September 24, 2024
ITEM NO: 6.8
SUBJECT: Approve Resolution No. 2024-56 for concurrence and support of the Consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year 2023-2024 prepared for the Stanislaus Urban County and Stanislaus HOME Consortium.
RECOMMENDATION
Motion to Approve Resolution No. 2024-56 for concurrence and support of the Consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year 2023-2024 prepared for the Stanislaus Urban County and Stanislaus HOME Consortium.
BACKGROUND
The Stanislaus Urban County Consortium, consisting of the cities of Patterson, Ceres, Hughson, Oakdale, Waterford, Newman, Riverbank and the County, receives annual allocations of funds for Community Development Block Grant (CDBG) , Emergency Shelter Grant (ESG) activities and HOME Partnership funds. The administering jurisdiction (Stanislaus County) is required to:
1) Prepare a Consolidated Annual Performance Evaluation Report (CAPER); 2) Make the CAPER available for a 15-day public review period; 3) Allow any member of the public who wishes to speak on the matter to do so; 4) Submit the CAPER To the Department of Housing and Urban Development (HUD) for review.
The CAPER report includes the accomplishments of the individual jurisdictions participating in the Urban County and HOME Consortium for both CDBG and HOME grants. Access to the entire report is available online at the following link:
6.8 Packet Pg. 62
https://www.stancounty.com/planning/cdbg/documents/caper/2023-2024_caper_draft.pdf
ANALYSIS
The Draft CAPER was made available for a 15-day review and comment period which began on August 16, 2024 and ended on September 10, 2024. As part of the CAPER citizen participation process, federal regulations require a public hearing be held to solicit comments relating to the CAPER. Local jurisdictions are required to hold community meetings to receive input from the Community, the City of Patterson held its community meeting on August 27, 2024. Pubic hearings are held by the Stanislaus County Board of Supervisors. The CAPER is set for a public hearing by the Board of Supervisors on September 17, 2024 at 5:30 p.m. to consider adoption.
In FY 2023-2024, the City of Patterson continued the planning and engineering for the Washburn Infrastructure Improvements Project. This project includes the installation of curb, gutter, sidewalk and ADA improvements. The project is currently being engineered. The Washburn Infrastructure Improvements Project is bounded by Washburn Street to the north, Tyler Street to the east, Tenbrink Lane to the south, and N. First Street to the west.
FISCAL IMPACT
There is no direct fiscal impact to the General Fund for recommending that the Stanislaus County Board of Supervisors approve the FY 2023-2024 CAPER.
6.8 Packet Pg. 63
RESOLUTION NO. 2024-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON OF
CONCURRENCE AND SUPPORT OF THE CONSOLIDATED ANNUAL
PERFORMANCE AND EVALUATION REPORT (CAPER) FOR FISCAL YEAR (FY) 2023-2024 PREPARED FOR THE STANISLAUS URBAN COUNTY AND STANISLAUS
HOME CONSORTIUM
WHEREAS, Stanislaus County, in partnership with the cities of: Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, and Waterford form the Stanislaus Urban County for purposes of receiving U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant Program (CDBG) and Emergency Solutions Grants (ESG) Program funding. The Stanislaus Urban County members and the City of Turlock also form the Stanislaus HOME Consortium for HOME Investment Partnerships (HOME) Program funding; and WHEREAS, the Stanislaus Urban County and Stanislaus HOME Consortium have received CDBG and HOME funds from the U.S. Department of Housing and Urban Development (HUD) for FY 2023-2024; and
WHEREAS, the Stanislaus Urban County and Stanislaus HOME Consortium are required by HUD to prepare a Consolidated Annual Performance and Evaluation Report (CAPER) to document progress made in accomplishing goals set forth in the Consolidated Plan and Annual Action Plan; and
WHEREAS, the Draft CAPER was available for a 15-day public review period from August 16, 2024 to September 10, 2024 to allow the public the opportunity to review and provide comments prior to the public hearing by the Stanislaus County Board of Supervisors scheduled for September 17, 2024; and
WHEREAS, The City of Patterson conducted a duly noticed public community meeting on August 27, 2024, and received no input from the community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Patterson as follows: adopts a Resolution of Concurrence and Support of the Consolidated Annual Performance and Evaluation Report (CAPER) Fiscal Year 2023-2024 prepared by Stanislaus County.
This resolution was introduced at a regular meeting of the City Council of the City of Patterson, held on the 24
th day of September, 2024, by _________________, who moved its adoption, which motion was duly seconded by __________________ and it was upon roll call carried and the resolution adopted by the following roll call vote:
AYES:
NOES:
EXCUSED:
6.8.a
Packet Pg. 64
Attachment: Resolution No. 2024-56 for CAPER FY 23-24 (Resolution No. 2024-56 CDBG Consolidated Annual Performance and Evaluation APPROVED:
__________________________________
Michael Clauzel
Mayor of the City of Patterson
ATTEST:
___________________________________
Aracely Alegre
City Clerk of the City of Patterson
I hereby certify that the foregoing is a full, correct and true copy of a resolution passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a special meeting held on the 24 th day of September 2024, and I further
certify that said resolution is in full force and effect and has never been rescinded or modified.
DATED:
___________________________________________
City Clerk of the City of Patterson
6.8.a
Packet Pg. 65
Attachment: Resolution No. 2024-56 for CAPER FY 23-24 (Resolution No. 2024-56 CDBG Consolidated Annual Performance and Evaluation City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Jennifer Riedeman, Finance Director
MEETING DATE: September 24, 2024
ITEM NO: 6.9
SUBJECT: Adopt Resolution No. 2024-57 to Appropriate $64,440.56 for reimbursement to the Patterson Joint Unified School District for use of the Walnut Grove Community Gymnasium, and Authorize the Finance Department to make the necessary budget adjustments for Fiscal Year 2024/25.
RECOMMENDATION
Motion to Adopt Resolution No. 2024-57 to Appropriate $64,440.56 for reimbursement to the Patterson Joint Unified School District for use of the Walnut Grove Community Gymnasium, and Authorize the Finance Department to make the necessary budget adjustments for Fiscal Year 2024/25.
BACKGROUND
On March 6, 2006, the City of Patterson entered into an agreement with the Patterson Joint Unified School District for joint use of the Walnut Grove Community Gymnasium. The agreement provided for reimbursement of costs for using the gym and the school district was to invoice the city for such use.
The city received the following breakdown of costs to be reimbursed:
6.9 Packet Pg. 66
Year Billed Amount
22% Utilities for
Gym
Custodial Costs
for Gym
Total Costs for
Gym
City Costs
(50%)
2019 $ 120,311.77 $ 26,468.59 $ - $ 26,468.59 $ 13,234.29 2020 $ 102,596.96 $ 22,571.33 $ - $ 22,571.33 $ 11,285.67 2021 $ 91,418.43 $ 20,112.05 $ - $ 20,112.05 $ 10,056.03 2022 $ 126,299.58 $ 27,785.91 $ - $ 27,785.91 $ 13,892.95 2023 $ 145,196.53 $ 31,943.24 $ - $ 31,943.24 $ 15,971.62 $ 64,440.56
ANALYSIS
The City of Patterson desires to continue using the Walnut Grove Community Gymnasium.
Therefore, staff recommends that the City Council adopt a resolution to approve the modification of the budget to use for this purpose.
FISCAL IMPACT
Per the Adopted Fiscal Year 24/25 Budget, the General Fund is anticipated to have $1,516,543 in available fund balance at the end of Fiscal Year 24/25. This appropriation will reduce the available fund balance by $64,440.56, leaving a remaining estimated available fund balance of $1,452,102.
6.9 Packet Pg. 67
RESOLUTION NO. 2024-57
A RESOLUTION OF TO THE CITY COUNCIL OF THE CITY OF PATTERSON,
APPROPRIATING FUNDS TO REIMBURSE THE PATTERSON JOINT
UNIFIED SCHOOL DISTRICT FOR COSTS FOR JOINT USE OF THE
WALNUT GROVE COMMUNITY GYMNASIUM
WHEREAS, On March 6, 2006, the City of Patterson entered into an agreement with the Patterson Joint Unified School District for joint use of the Walnut Grove Community Gymnasium. The agreement provided for reimbursement of costs for using the gym and the school district was to invoice the city for such use, and; WHEREAS, The City of Patterson desires to continue using the Walnut Grove Community Gymnasium, and;
WHEREAS, the Council Authorizes the Finance Department to make the necessary budget adjustments for Fiscal Year 2024-25 in order to reimburse the Patterson Joint Unified School District for costs in the amount of $64,440.56, and; WHEREAS, the City of Patterson will commit to use the appropriated funds only to reimburse the identified costs.
NOW THEREFORE: BE IT RESOLVED, that the City Council of the City of Patterson Authorize the reimbursement to the Patterson Joint Unified School District for costs to use the Walnut Grove Gym.
The foregoing resolution of the City Council of the City of Patterson was passed by the City Council at a special meeting held on the 24 th day of September 2024,
by ______________, who moved its adoption, which motion was duly seconded by _______________, and the resolution adopted by the following roll call vote:
AYES:
NOES:
EXCUSED:
APPROVED:
_______________________________________
Michael Clauzel
Mayor of the City of Patterson
6.9.a
Packet Pg. 68
Attachment: Resolution No. 2024-57 Appropriate Funds to Reimburse the Patterson Joint Unified School District (Adopt Resolution No. 2024-57 ATTEST:
___________________________________
Aracely Alegre
City Clerk of the City of Patterson
I hereby certify that the foregoing is a full, correct and true copy of a resolution passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a special meeting held on the 24
th day of September 2024, and I further certify that said resolution is in full force and effect and has never been rescinded or modified.
DATED:
___________________________________
City Clerk of the City of Patterson
6.9.a
Packet Pg. 69
Attachment: Resolution No. 2024-57 Appropriate Funds to Reimburse the Patterson Joint Unified School District (Adopt Resolution No. 2024-57 City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, Interim City Manager
BY: Nubia Goldstein, City Attorney
MEETING DATE: September 24, 2024
ITEM NO: 7.1
SUBJECT: Receive an update on the formation of the Senior Commission and adopt Resolution No. 2024-58, approving the allocation of remaining Senior Fund monies as recommended by the outgoing Senior Center Board of Directors.
RECOMMENDATION
Receive an update on the formation of the Senior Commission and adopt Resolution No. 2024- 58, approving the allocation of remaining Senior Fund monies as recommended by the outgoing Senior Center Board of Directors.
BACKGROUND
Senior Commission
The Senior Center Board of Directors was first established in 2005. The purpose of the Senior Center Board of Directors was to make recommendations to the City Council regarding the programs, activities, and services at the Hammon Senior Center and for the senior citizen community in the City of Patterson (“City”). At the June 18, 2024, meeting, the City Council adopted Resolution No. 2024-27, dissolving the Senior Center Board of Directors with an end date of August 31, 2024, and directed City staff to prepare the necessary items for the creation of a Senior Commission. Subsequently, the City Council adopted an Ordinance codifying the establishment of a Senior Commission to serve in an advisory capacity to the City Council on items related to the City’s senior population.
The City is currently accepting applications for the five (5) open positions on the Senior Commission. Applications will be accepted until September 26, 2024, at 5:00 P.M. The Council’s selection committee, comprised of the Mayor and one additional Councilmember, will
7.1 Packet Pg. 70
then conduct interviews and bring back final recommendations to the entire Council for appointment. It is anticipated that the new Senior Commission will hold its first meeting in November.
Senior Fund
City staff has identified certain long-standing practices that need to be evaluated and restructured as part of an ongoing effort to implement new administrative protocols at the Hammon Senior Center. One such item, is the fundraising efforts by individual Senior Center participants to raise money for senior events, parties, and outings. Over the past several years, members of the senior community have participated in periodic drawings for a chance to win different items donated by members of the community. The money collected by these fundraising efforts pays for special events and senior trips sponsored by the seniors themselves. These funds were intended to fund those ancillary events and were an addition to the City’s ongoing programming for seniors at the Hammond Senior Center, which is entirely funded by approved funds in the City’s budget.
Over time, the City began administering the funds collected through the drawings, and those monies were deposited and documented through a City-maintained deposit account to ensure proper accounting. Volunteers and City staff would incur costs for the parties and events and then submit the necessary receipts and documentation for reimbursement out of the deposit account. Even though City staff has administered the funds, the monies collected are sourced entirely through the generous donations of community members and the drawings. Up until the dissolution of the Senior Board, the Board oversaw the accounting of the deposit account.
At the time the City Council voted to dissolve the Senior Board, there was a remaining balance in the deposit account of approximately Twenty-two Thousand Dollars ($22,000). At the July 16, 2024, City Council meeting, the Council directed the outgoing Senior Board to allocate the remaining funds, no later than their last scheduled meeting in August. The goal in doing so was to provide deference to the Senior Board on how to best spend the money for seniors. The options presented to the Senior Board were to: 1) allocate specific amounts for the City to use for scheduled events (holiday parties, the health fair, etc.) or 2) recommend the donation of the funds to a local non-profit organization formed for the purpose of continuing the fundraising efforts for seniors.
ANALYSIS
Over the past several weeks, community members have taken steps to form a group of likeminded individuals to form a non-profit organization for the purpose of keeping the fundraising efforts moving forward but through a separate entity intended to operate independently from the City. Through these efforts a group has formed the Westside Seniors, an organization classified as a 501(c)(3).
At its last and final Board meeting, the Senior Board reviewed a financial report prepared by the City’s Finance Department with a breakdown of expenses over the past few months. A copy of that financial report has been attached to this staff report. In addition, the Board voted to direct any unspent funds from allocated program/event budgets toward Senior Scholarships. The details in the financial report demonstrate that with the inclusion of the funds used for senior related
7.1 Packet Pg. 71
events over the past several months since the last time the account totals were updated, the unadjusted balance of Twenty-Two Thousand One Hundred Forty-Eight Dollars and Twenty Cents ($22,148.20) now totals Eleven Thousand Seven Hundred Fifty Dollars and Twenty-Four Cents ($11,750.24). Based on this information, the Senior Board took action to allocate the remaining funds in the senior deposit account as follows:
Casino Trips $4,000.00
Halloween 500.00
Christmas/New Years 500.00
St. Patrick’s Day 500.00
Easter 500.00
Mother’s Day 500.00
Father’s Day 500.00
Senior Health Fair
Senior Scholarships
501c3
Total allocations
750.00
2,000.12
2,000.12
$11,750.24
A draft version of the minutes of the Senior Board meeting held on August 20, 2024 is included with this staff report. Staff recommends the City Council adopt a Resolution ratifying the Senior Board’s allocation of the remaining funds in the deposit account.
FISCAL IMPACT
The Council’s adoption of the Resolution will authorize City staff to make the necessary budget and programming adjustments for the Hammond Senior Center and will effectively terminate the prior financial arrangement associated with the seniors’ fundraising efforts. City programs at the Hammon Senior Center will remain in place with no changes due to the elimination of the senior deposit account.
Attachment:
1. Resolution No. 2024-58
2. FY 23/24 Board Expense Report
3. FY 24/25 Expense Report Draft Senior Board meeting minutes August 20, 2024
7.1 Packet Pg. 72
{CW141571.1}
RESOLUTION NO. 2024-58
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PATTERSON
APPROVING THE ALLOCATION OF REMAINING SENIOR FUND MONIES AS
RECCOMENDED BY THE OUTGOING SENIOR CENTER BOARD OF DIRECTORS
AND AUTHORIZING THE FORMATION OF THE SENIOR COMMISSION
WHEREAS, the Senior Center Board of Directors was established in 2005, advised the City Council on senior programs and services at the Hammon Senior Center; WHEREAS, the City Council dissolved the Senior Center Board of Directors on June 18, 2024, and directed the creation of a Senior Commission to advise on senior matters; WHEREAS, the City is accepting applications for the five (5) open positions on the new Senior Commission, which is expected to begin meeting in October or November 2024; WHEREAS, the Senior Fund, managed by the outgoing Board, held approximately $11,000 at the time of dissolution, which the City Council directed to be allocated by the Board; WHEREAS, the outgoing Senior Center Board reviewed the financial report and recommended the following allocation from the Senior Fund:
• Casino Trips: $4,000.00
• Halloween: $500.00
• Christmas/New Years: $500.00
• St. Patrick’s Day: $500.00
• Easter: $500.00
• Mother’s Day: $500.00
• Father’s Day: $500.00
• Senior Health Fair: $750.00
• Senior Scholarships: $2,000.12
• 501(c)(3) Organization: $2,000.12
• Total Allocations: $11,750.24
WHEREAS, the Senior Center Board decided that any unspent funds from a program or event budgets will be reallocated to Senior Scholarships.
7.1.a
Packet Pg. 73
Attachment: Resolution No. 2024-58 regarding Senior Board Funds (Adopt Resolution No.2024-58 approving the allocation of Fund Formation {CW141571.1}
WHEREAS, all donations and transfers to the 501(c)(3) organization shall be properly documented to ensure accountability;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Patterson as follows:
Section 1. Approve Allocation of Senior Fund Monies: The City Council hereby approves the allocation of the remaining Senior Fund monies in the amount of $11,750.24 as recommended by the outgoing Senior Center Board of Directors.
Section 2. Authorize Budget and Programming Adjustments: The City Council authorizes City staff to make the necessary budget and programming adjustments for the Hammon Senior Center to implement the allocations specified in this resolution.
Section 3. Document Donations and Transfers: All donations and transfers to the 501(c)(3) organization shall be properly documented to ensure accountability.
Section 4. Effective Date: This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Patterson at a regular meeting held on this 24
th day of September 2024, by the following roll call vote:
AYES:
NOES:
EXCUSED:
APPROVED:
___________________________________
Michael Clauzel
Mayor of the City of Patterson
ATTEST:
_______________________________
Aracely Alegre
City Clerk of the City of Patterson
7.1.a
Packet Pg. 74
Attachment: Resolution No. 2024-58 regarding Senior Board Funds (Adopt Resolution No.2024-58 approving the allocation of Fund Formation {CW141571.1}
I hereby certify that the foregoing is a full, correct, and true copy of a resolution passed by the City Council of the City of Patterson, a Municipal Corporation of the County of Stanislaus, State of California, at a special meeting held on the ___ day of ____ 2024, and I further certify that said resolution is in full force and effect and has never been rescinded or modified. DATED:
_______________________________
City Clerk of the City of Patterson
7.1.a
Packet Pg. 75
Attachment: Resolution No. 2024-58 regarding Senior Board Funds (Adopt Resolution No.2024-58 approving the allocation of Fund Formation
7.1.b
Packet Pg. 76
Attachment: Board Expense Report (Adopt Resolution No.2024-58 approving the allocation of Fund Formation of the Senior Commission)
7.1.b
Packet Pg. 77
Attachment: Board Expense Report (Adopt Resolution No.2024-58 approving the allocation of Fund Formation of the Senior Commission)
7.1.b
Packet Pg. 78
Attachment: Board Expense Report (Adopt Resolution No.2024-58 approving the allocation of Fund Formation of the Senior Commission)
CITY OF PATTERSON
SENIOR BOARD OF DIRECTORS
AGENDA
Regular MEETING MINUTES
10:00 AM – 11:00 AM
Tuesday August 20, 2024
Hammon Senior Center
1033 W. Las Palmas Avenue
Patterson, CA 95363
________________________________________________________________________________________ Call to Order (10:06 am)
1. Roll call of Board Members by Chair Ramirez
Present were Ramirez, Fernandez, Derosans, Ferreira & Randle absent
2. Pledge of Allegiance: Lead by Chair Ramirez
3. Moment of Silence: Observed
4. Items from the Public
1. Joanne Marci was asked by Pat M to let the board know they had set up a 501C for the Westside Seniors. She explains what the 501C3 would mean to the Seniors.
2. Dan asked why is the city taking over the Board and making a Commission?
3. Clemente asked why is the board being dissolved to make way for the Senir Commission?
4. Ruth asked how to apply for the commission?
5. Martha asked are the meeting for the commission is going to be held at City Hall or at the Senior Center as many Seniors cannot make it to City Hall. Transportation is a big problem for our seniors.
6. Cambria and Ashley explained operations at the Hammon Senior Center are going to stay the same.
No programs are going away. The Staff will be doing whatever is necessary to keep everything running smoothly. The center is certainly not closing. The commission will advise the City Council of community wide senior related topics.
To apply for the commission, you go online and fill out an application form and turn it into the city. The mayor and a city council member will interview and pick the five people for the commission. This is no different than when you apply for Senior Board.
7. We will discuss the money in the Senior Board Account on Item #7 Old Business.
5 Approval of July 16, 2024, Minutes
5.1 Member Ramierz made a motion to accept the minute of July 16, 2024, and Member Fernandez seconded.
All Members voted and the motion passed (4-0)
Yes = Ramirez, Fernandez, Derosans and Ferreira
No = None
7.1.c
Packet Pg. 79
Attachment: August Minutes (Adopt Resolution No.2024-58 approving the allocation of Fund Formation of the Senior Commission) 6 Reports
6.1 Special Events
a. Volunteer Casino Trip
The bus trip to Red Hawk turned out to be successful. We had thirty people go on the trip. members asked why it was not open to other members to go. Chair Ramierz explained that this trip was for the volunteers and their guests. Next trip will be open to everyone. The next Casino trip will be in March or June of 2025.
6.2. Sunshine
A card was sent to Bette (with an E) as she was in a car accident and has moved to a rehab center.
6.3 Staff Reports
Jasmine said our membership is now 996 members. We are close to our one thousand members.
Next Wednesday August 28, 2024, we will hold a Dance and Car Show. The cost will be $2.00 and finger foods will be severed.
Ashley and Jasmine will conduct a Lunchroom chat next Friday August 30, 2024, to answer questions or concerns that the seniors might have.
7. Old Business – Allocation of the Senior Board Money ($11,750.24) Member Ferreira made a motion to accept $7000 for the event until the end of the fiscal year June 2025 and Member Ramierz seconded.
All Members voted and the motion passed (4-0)
Yes = Ramirez, Fernandez, Derosans and Ferreira
No = None
The following were distributed to:
1. Casino Trips $4000.00
2. Halloween Party $ 500.00
3. Christmas Party/New Years Party $ 500.00
4. St. Patrick Day Party $ 500.00
5. Easter Party $ 500.00
6. Mother’s Day Party $ 500.00
7. Father’s Day Party $ 500.00
Total $7000.00
Member Fernandez made a motion to hold the October Health Fair and to distribute $750.00 for the event, member Ruben seconded.
All Members voted and the motion passed (4-0)
Yes = Ramirez, Fernandez, Derosans and Ferreira
Starting Balance $11,750.24
Events $ 7,000.00
Senior Health Fair $ 750.00
Senior Scholarship Fund $ 2,000.12
501C $ 2,000.12
Total Balance zero left
8. Scholarship Fund
a. Senior Scholarship
Member Ramierz made a motion to Allow $2000.12 for the Senior Scholarship program and Derosans seconded the motion.
All Members voted and the motion passed (Yes = Ramirez, Fernandez, Derosans and Ferreira)
7.1.c
Packet Pg. 80
Attachment: August Minutes (Adopt Resolution No.2024-58 approving the allocation of Fund Formation of the Senior Commission)
The members asked if they could notify with a flyer when the Senior Scholarship will become available. As most seniors did not know we had a scholarship program, and members explained that the scholarship was gone before they got a chance to apply. Each Scholarship will be $100.00 each so this will allow twenty people to get the scholarship. b. 501C
The balance of $2,000.12 goes to the Westside Senior 501C.
A motion from member Ramierz that any unspent money from the $9,750.12 will go into the Senior Scholarship Program and Fernandez second the motion.
All Members voted and the motion passed (4-0)
Yes = Ramirez, Fernandez, Derosans and Ferreira
c. Computer
The money for the new computers has been subtracted from the Senior account. To buy three new computers to replace the old, outdated ones.
9. Other Matters
Thanksgiving Dinner will be available through the Human Resource Center. A flyer will be available to let the members know when and phone number to place your reservation.
This was the last meeting of the Hammon Senior Board, and a Commission will be taking over when a new commission is appointed by the City Council.
Meeting adjourned at 11:30 am.
Submitted By: Ferreira
7.1.c
Packet Pg. 81
Attachment: August Minutes (Adopt Resolution No.2024-58 approving the allocation of Fund Formation of the Senior Commission)