Patterson High School
200 N. 7' Street • Patterson, CA 95363
Phone (209) 892-4750 • Fax (209) 895-7093
https://pattersonhigh.patterson.k12.ca.us
August 21, 2024
Ryan Sherwood
Principal To City Clerk of Patterson,
Cathy Aumoeualogo The Patterson Senior High School Homecoming Parade is a long-standing tradition that Juan Navarro promotes school spirit and promotes a positive school climate that students thrive Agostina Tate-Phillips under. Students at Patterson High School put in a lot of time and effort in all events that Assistant Principals happen throughout homecoming week. The friendly competition between classes during our annual fall homecoming week sparks a huge amount of creativity and they use that to create Teresa Gonzales unique performances for our night rally and a class homecoming float for the parade. The Melissa Gonzalez week culminates every year in our homecoming parade through downtown Marissa Caballero Patterson. Students are always excited to show their school pride and spirit to their fellow David Tafolla
classmates and the Patterson community. All costs associated with homecoming are paid for Tenisha Thomas
directly from fundraising efforts from the students.
Counselors
Dwight Jones Patterson Senior High School ASB requests permission to conduct a Homecoming parade Athletic Director through the city of Patterson on Friday, October 4, 2024. It will begin at 12:40 pm and would continue until 1:15 pm or when the route has been completed. The homecoming parade would Season Lozano start in front of Patterson Senior High School on North 7th Street. The parade would head Activities Director down Las Palmas Ave to the Plaza Circle and exit back down Las Palmas Avenue back to 7th Street. Please see attached map for the exact route. The parade will contain between twenty- five (25) and thirty (30) vehicles as well as four (4) floats and the marching band Patterson Senior High School will need the city to block traffic for the duration of the Homecoming Parade. The annual Fall Homecoming Parade this is a long-standing tradition for the community of Patterson and any costs associated with these events have to be raised directly by the students. Because of this, we are requesting that all fees associated with the blocking of intersections be waived. This is a student event, planned and executed by students at Patterson High School, and is a labor of love by our youth.
Please add this request to the next meeting of the Patterson City Council. If you have any questions or need more information, please contact the Season Lozano, Activities Director at Patterson High School, at 892-4750. Thank you for your time and assistance.
Sincerely,
Season Lozano
Season Lozano
Activities Director
Patterson High School
OF PARTERSO
LOT NNIYERSAND ACORPORATED A90
THE CITY OF PATTERSON
SPECIAL EVENT
PERMIT APPLICATION
RECREATION & COMMUNITY SERVICES
1033 W. LAS PALMAS AVENUE, PATTERSON, CA
SUMMARY OF EVENT
DESCRIPTION
10/4/24 &
Event Date
Event Title 2024 Patterson High School Homecoming Parade
EVENT LOCATION
Location Downtown Patterson from N. Seventh Street (in front of high school), Description
down Las Palmas Ave to Plaza Circle. Back up Las Palmas Ave to Seventh Street.
Event Category Athletic/Recreation Concert/Performance Circus / Carnival Exhibits/Misc. Farmer/Outdoor Market Dance
Festival/Celebration Private Event Other:
Parade/Procession/March (not open to the public)
Number of Participants (units and floats): 25-30 Number of Spectators: 200 Anticipated Number of Attendance: Total #200 Number Per Day
DATE/TIME
Setup Date 10/4/2024 Time 11:15 AM Day of Week Friday
Event Starts Date 10/4/2024 Time 12:35 PM Day of Week Friday Event Ends Date 10/4/2024 Time 1:15 PM Day of Week Friday Dismantle Date 10/4/2024 Time 1:00 PM (rolling) Day of Week Friday Yes No
50+
Is this an annual event? How many years have you been holding this event? Is your event part of a larger marketing campaign (i.e. Back to School Block Party & Safety Fair, Apricot Fiesta, etc.)?
If yes, please list Patterson High School Fall Homecoming Week PARK LOCATION • North Park • Garza Park
VENURE South Park • Sports Complex
(Select one or more)
1 SUMMARY OF EVENT, continue
NEIGHBORHOOD E] Northeastern Patterson (includes Downtown Patterson & Plaza Circle) REGION ] Southwestern Patterson (includes T.W. Patterson Sports Complex) 1 Northwestern Patterson
] Southeastern Patterson
All four regions
NEIGHBORHOOD REGION MAP
American Eot Ave N Salado Are Northeastern "
Northwestern
Patterson Patterson High School Patterson
WLas Palmas Are
Spenty ave (3O)
Walmart Supercenter G
Southwestern Southeastern
Patterson Patterson
* see Special Event Planning Guide with approved street closure for the Plaza Circle - under Street Closure Information on pages 5-7
2 Parade Route
Begin in front of PHS (200 N. 7' Street)
Left on Las Palmas
Down Las Palmas to Circle
Follow Traffic Circle back to Las Palmas
Right on Las Palmas
Right on 7th Street
The Circled areas on the map indicate where we need road closures for the parade. For the main circle downtown we need all streets closed on main circle except Las Palmas Avenue. If we can get street closures on 7" Street at 11:00am so we can line up for parade, that would be GREAT!
If it is possible to get 7" Street
barricaded at 11:15am so we can line
up floats for the parade down 7 and
not have to interfere with car traffic.
Just need blockades at 7* & Salado,
7' & J Street, 7'h & I Streets, and 7h
Football
& H Streets.
Field
anch
Patterson 1 Patterson
High
School 15
RCU
Las Palmas Ave
APPLICANT AND HOST ORGANIZATION INFORMATION
A written communication from the Chief Officer of the Host Organization authorizing the applicant and/or professional event organizer to apply for this Special Event Permit on their behalf must be submitted with your permit application.
Host Organization Patterson High School (PJUSD)
Chief Officer of Host Organization Ryan Sherwood (Principal) Applicant Name Season Lozano
E-mail Address [email protected]
Address: Street 200 N. 7th Street
City Patterson State Zip 95363
Telephone: Day Evening Cell 209-604-9524
Please list any professional event organizer, event service provider, or commercial fund-raiser hired by you that is authorized to work on your behalf to plan, produce and/or manage your event.
Event Organizer's Name:
E-mail Address
Address: Street
City State Zip_
Telephone: Day Evening. Cell
ORGANIZATION STATUS/PROCEEDS/REPORTING
Yes No
Is the Host Organization a commercial entity?
Is the Host Organization a bona fide tax exempt, nonprofit entity? If yes, you must attach to this application a copy - on fil
Are patron admission, entry or participant fees required? If yes please provide amounts:
Are vendor or other fees required?
If yes please provide amounts:
VENDORS
Yes No
Does your event include food vendors? If yes number of tents/canopies:
• Will any of the food vendors be cooking or heating food on-site? How many: _ What methods will be used (check all that apply)? • Gas • Electric • Charcoal • Other What is your plan for disposing of grease, charcoal and/or waste water? * see Special Event Planning Guide for Vendor Requirements 3 VENDORS, continue
Yes No
Will items or services be sold at your event?
If yes, please describe or attach a complete list of vendors and include a sample of the vendor pass that will be used.
Will items or services sold at your event present unique liability issues (e.g. body piercing, massage, animal rides, etc.)?
If yes, please describe or attach a complete list of vendors..
SITE PLAN/ ROUTE MAP
Your event site plan/route map should be submitted in blueprint or CAD format and include but not be limited to:
An outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area. If the event involves a moving route of any kind, indicate the direction of travel and all street or lane closures.
The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access.
The provision of minimum twenty foot (20") emergency access lanes throughout the event venue.
The location of first aid facilities and ambulances.
The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, beer gardens, cooking areas, trash containers and dumpsters, and other temporary structures.
A detail or close-up of the food booth and cooking area configuration including booth identification of all vendors cooking with flammable gases or barbecue grills Generator locations and/or source of electricity.
Placement of vehicles and/or trailers.
Exit locations for outdoor events that are fenced and/or locations within tents and tent structures.
Identification of all event components that meet accessibility standards.
Other related event components not listed above.
NARRATIVE
Please provide a narrative and timeline of your event. You may provide this information as an attachment if necessary.
Staging area of floats/vehicles will be on N. 7th Street (200 block, in front of high school) starting at 11:15 AM (need hard road closure on 200 block of N. 7th Street). Parade starts at 12:35pm and will move south down 7th Street to Las Palmas / continue East on Las Palmas Ave to Plaza Circle. It will go around the main circle and back to Las Palmas Ave and head w down Las Palmas Ave back to N. 7th Street. Will end back at high school (200 N. 7th Street). Parade finished by 1:15pm. 4 SECURITY PLAN
Yes No
Have you hired a licensed professional security company to develop and manage your event's security plan? If yes, you are required to provide a copy of the security company's valid Private Patrol Operator's License issued by the State of California.
Security Organization: PJUSD security and Sheriff's School Resource offic Address: Street
City State Zip
Telephone: Day Evening Cell
Private Patrol Operator License #
Please describe your security plan including crowd control, internal security or venue safety, or attach the plan to this application.
MEDICAL PLAN
Yes No
Have you hired a licensed professional emergency medical services provider to develop and manage your event's medical plan?
If yes, please list:
Medical Services Provider:
Address: Street
City State Zip
Telephone: Day Evening Cell
Please describe your medical plan including your communications plan, the number, certification levels (MD, RN, Paramedic, EMT) and types of resources that will be at your event and the manner in which they will be managed and deployed. Your plan should include hours of setup and dismantle of medical aid areas. You may attach the plan to this application if necessary.
We have certificated EMT on staff that will follow parade route and will be present during entire parade. 5 ACCESSIBILITY PLAN
This checklist is intended to serve as a planning guideline and may not be inclusive of all City, County, State and Federal access requirements. You may attach more detailed information if necessary.
Yes No
• Will there be a Clear Path of Travel throughout your event venue? Please describe Have you developed a Disabled Parking and/or Transportation Plan (including the use of public trans- portation or shuttle services) for your event? Please describe Will a minimum of 10% of portable rest rooms at your event be accessible? Please describe • Will all food, beverage and vending areas be accessible? Please describe Will all signage be provided in highly contrasting colors and placed so pedestrian flow will not obstruct its visibility? Please describe
If an information center is provided at your event will customer service representatives be available to assist disabled individuals? Please describe
If all areas of your event venue cannot be made accessible will maps or programs be made available to show the location of accessible rest rooms, parking, phones (if any), drinking fountains, and first aid stations? Please describe
PARKING AND SHUTTLE PLAN
Yes No
• Will your event involve the use of a parking and/or shuttle plan? If yes, please describe or provide an attachment of your plan
STREET CLOSURE INFORMATION
Yes No
L Will your event involve street closures?
Name of streets) to be closed: (Attach additional pages as needed; or for moving events such as parades, runs, walks, marches, etc. indicate "see route" and attach the approved map.) N. 7th Street Salado Avenue Las Palmas Avenue 11:15 AM 1:00 PM Street Name between and Start Time End Time
6 STREET CLOSURE INFORMATION, continue
Las Palmas Avenue N. 7th Street Plaza Circle 12:30 PM 1:15 PM Street Name between and Start Time End Time
Plaza Circle entire circle 12:40 PM 1:15 PM
Street Name between and Start Time End Time
STREET OF EVENT CLOSURE One Lane Two Lane Half of Street M Full Street (Select one or more)
Closure Type: • Rolling Street Closure (street opens to normal traffic after participants pass) • Hard Street Closure (street closed for an extended period of time and/or event equipment will be placed in street for duration of the event; no vehicle access) Yes No
• • Will your event requiring encroachment on City right-of-way or public facilities (park, sidewalks, facilities? **Please refer to Special Event Planning Guide page 16 and Best Management Practices (BMPs) that must be implemented during your event.
ENTERTAINMENT AND RELATED ACTIVITIES
Are there any musical entertainment features related to your event? If yes, complete the following information or provide an attachment listing all bands/performers, type of music, sound check and performance schedule.
Number of Stages What are the dimensions?
If yes, please describe
Number of Performers/Bands
Performer/Band name and music type
• Will sound checks be conducted prior to the event?
If yes, Start time Finish time
• Will sound amplification be used?
If yes, Start time Finish time
• • Do you plan to have a patron dance component to either live or recorded music at your event? If yes, please describe
Please describe the sound equipment that will be used for your event • Will inflatables, hot air balloons or similar devices be used at your event? If yes, please describe
• • Does your event include the use of fireworks, rockets, lasers, or other pyrotechnics? If yes, please describe
• • Will your event include the use of any signs, banners, decorations, or special lighting? If yes, please describe
7 ENCROACHMENT REQUIREMENTS & CONDITIONS
The purpose of an encroachment permit is to enable the City to monitor activities performed within City rights-of-way and to ensure the safety of the public. A request for a road closure and/or road detours also requires an Encroachment Permit as well as Encroachment on City owned property/facilities.
An Encroachment permit assures that the encroachment area will be safe for the public and that it is in accordance with the requirements of the City of Patterson Municipal Code, Satisfies all Conditions of Approval, and that it complies with all regulatory compliance requirements (Local, State, Federal), for example SWPPP, FOG, Water Conservation and Recycling.
As part of this Special Events package, the event holder will be required to submit Liability Insurance in the amount of $2 million and an Endorsement naming the City of Patterson as additionally insured. This is also a requirement for Encroachment on public right-of-way. By signing off on the Special Events Package the Event Holder/Applicant agrees to the following terms and conditions for Encroachment:
1. Any damage to public or private property or any damage to facilities in the public-right-away is the responsibility of the Event Holder/Applicant and agree to all/any liability(ies) resulting from the approved event.
2. If the event results in significant impact to existing homes or businesses, the event holder/Applicant is required to provide written notification at least 48 hour advance notice to all affected property / business owners. If the event has an impact to the Public Transportation Facilities located within close proximity of the event, the event holder/Applicant is responsible to coordinate with the City of Patterson and/or Stanislaus County Transit to provide adequate services during the event and to post notification on the shelters at least 48 hours in advance of the event.
3. The event holder/applicant is responsible for coordinating inspections with Public Works by calling (209) 895-8060 or via email at [email protected]. A pre-event inspection is required prior to the start of the event and a post-event inspection at the end of the event.
4. The event holder/applicant will pay the current encroachment permit fee in addition to any Park, Special Events Fees, and/or other services charged for this event.
By signing below, you state that you have read and understand the terms and conditions for Encroachment for your event.
Season Lozano
Signature of Event Holder/Applicant Signature of Event Holder/Applicant City of Patterson - Special Event Permit Application
ALCOHOL
*see Special Event Planning Guide (pages 9-11) for Alcohol Management Plan Yes No
/ Does your event involve the use of alcoholic beverages? If yes, please check all that apply: Beer •Wine Distilled Spirits Explain your sales plan (ticket system, cash at service area, etc.):
Explain who will serve the alcohol (professional bartenders, volunteers, etc.):
Yes No
Is the event open to all ages?
Explain how IDs will be checked, wristbands applied and how you will monitor for underage drinking:
Yes No
• Do you have an alcohol sponsor?
If yes, explain:
TENTS
• Will your event include tents or canopies for vendors? (Food and non-food vendors) Number of tents / canopies:
If yes, indicate on the site map and explain
8 TENT PERMIT APPLICATION
Location of tent:
Date of set-up: Date of take down:
Event Date(s): Start Time:
Event Sponsor:
Event Address:
City: State: Zip:
Sponsor Contact: Phone:
Rental Company:
Address:
City: State: Zip:
Rental Contact: Phone:
Brief Description of Event:
Estimated Attendance:
Applicant Signature: Date:
Tent Permit Fees are $159.00. A check made payable to the City of Patterson Fire Department shall be submitted with this application.
*Permits that require after hours inspection will be billed by invoice for the inspection. Normal inspection hours are Monday - Friday 8:00 am to 5:00 pm. 9 PORTABLE REST ROOMS
You are required to provide portable rest room facilities at your event, unless you can substantiate the sufficient availability of both ADA accessible and nonaccessible facilities in the immediate area of the event site which will be available to the public during your event.
Yes No
Do you plan to provide portable rest room facilities at your event? If yes: Total number of portable toilets_
Number of ADA accessible portable toilets
If no: Please explain:
Rest Room Company
Address: Street
City State Zip.
Telephone: Day Evening Cell
Equipment Setup: Date Time Pickup: Date Time
SANITATION AND RECYCLING
Number of Trash Cans
Number of Trash Cans with Lids
Number of Dumpsters with Lids
(One for every increment of 400 people)
Number of Recycling Containers
Sanitation Company:
Address: Street
City State Zip
Telephone: Day Evening Cell
Equipment Setup: Date _Time Pickup: Date Time
Please describe your plan for cleanup and removal of recyclable goods, waste and garbage during and after your event.
MITIGATION OF IMPACT
Yes No
Have you meet with the residents, businesses, places of worship, schools and other entities that may be directly impacted by your event? * see Special Event Planning Guide for requirements If yes, please attach a complete list of these entities.
If no, please explain
Do you have a sample of the notice that you propose to distribute two weeks prior to your event? * see Special Event Planning Guide for sample of the notice If yes, please attach.
If no, please explain
MARKETING AND PUBLIC RELATIONS
Yes No
• Will this event be marketed, promoted, or advertised in any manner? If yes, please describe
Will there by live media coverage during the event?
If yes, please describe
Will media vehicles be parked within the event venue?
If yes, please describe safety plan
Do you plan to place signs or hang banners on City property? If yes, please describe
11 INSURANCE REQUIREMENTS
Name of Insurance Agency Alliant Insurance Services, Inc. * see Special Event Planning Guide for insurance requirements Address: Street 18100 Von Karmen Avenue
City Irvine State Zip
Telephone: Day 949-756-0271 Evening _ Cell
Contact Name Cristina Jasso (PJUSD)
Policy Number
Yes No
Have you submitted the Certificate of Insurance & Additional Endorsement? (Your permit will not be issued until both the Certificate of Insurance and Additional Endorsement have been received.) If you do not have insurance, contact HUB International Insurance for Special Event coverage. For more information visit www.eventinsure.com
AFFIDAVIT OF APPLICANT
I have read the rules and regulations contained in this document and agree to abide by these rules and regulations. I am duly authorized by the Organization to submit this application on its behalf and agree to be financially responsible for any fees and costs that may be incurred by or on behalf of the event in the City of Patterson. I certify that the information that I have provided on this application is true and accurate to the best of my knowledge. If the event details change, I agree to submit a revised application or provide additional information in writing at least 30 days prior to the event.
Season Lozano
Name (please print)
Signature Season Lozano
8/21/2024 " Driver License # B4409601
Date
Additional Documentation Required: Please attach a current copy of your Driver's License or California ID to complete application.
12 Thank you for completing your Special Event Permit Application.
Before you submit your application to the City of Patterson, please make sure that the following steps have been completed:
Have you?
• Signed and dated your application?
Attached your event site plan?
Provided samples of communications that will be distributed to impacted residents, businesses, schools, places of worship and other entities? Attached your Certificate of Insurance and Additional Endorsement? Attached a copy of your IRS 501(C) tax exemption letter, if applicable? Submit your completed permit application to:
City of Patterson
Recreation & Community Services
1033 W. Las Palmas Ave.
Patterson, CA 95363
This information is available in alternative formats upon request.
Printed on Recycled Paper (REC 06/20)
Copyright © City of Patterson
CERTIFICATE NO. ISSUE DATE
GL1-1651 Al CERTIFICATE OF COVERAGE 06/28/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE Public Risk Innovation,
Solutions, and Management CERTIFICATE HOLDER.
C/O ALLIANT INSURANCE SERVICES, INC.
18100 VON KARMAN AVENUE, 10TH FLOOR IMPORTANT: If the certificate holder is an ADDITIONAL INSURED and/or requesting a WAIVER OF SUBROGATION, the Memorandums of Coverage must be endorsed. A statement on this certificate doe IRVINE, CA 92612 not confer rights to the certificate holder in lieu of such endorsements PHONE (949) 756-0271 / FAX (619) 699-0901
LICENSE #0C36861 COVERAGE A- Public Risk Innovation, Solutions, and Management
AFFORDED
Member: COVERAGE
CENTRAL REGION SCHOOL INSURANCE GROUP AFFORDED
4101 TULLY ROAD SUITE 501 COVERAGE
MODESTO, CA 95356 AFFORDED
COVERAGE
AFFORDED D
Coverages
THIS IS TO CERTIFY THAT THE MEMORANDUMS OF COVERAGE LISTED BELOW HAVE BEEN ISSUED TO THE MEMBER NAMED ABOVE FOR
THE PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE MEMORANDUMS DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH MEMORANDUMS. LIMITS SHOWN MAY
CO TYPE OF COVERAGE MEMORANDUM COVERADATECTIVE COVERA REIRATION LIABILITY LIMITS
LTR NUMBER
PRISM-PE 24 EL-124 07/01/2024 07/01/2025 $2,000,000
| General Liability Aggregate $4,000,000
Limits inclusive of the Member'
Self-Insured Retention of
$250,000
Description of Operations/Locations/Vehicles/Special Items:
AS RESPECTS AGREEMENT BETWEEN PATTERSON UNIFIED SCHOOL DISTRICT AND CITY OF PATTERSON FOR FALL HOMECOMING PARADE.
CITY OF PATTERSON, ITS OFFICIALS, AGENTS, EMPLOYEES AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL COVERED PARTIES, BUT ONLY INSOFAR AS THE OPERATIONS UNDER THIS CONTRACT ARE CONCERNED.
PATTERSON UNIFIED SCHOOL DISTRICT IS A MEMBER OF CENTRAL REGION SCHOOL INSURANCE GROUP Cancellation
Certificate Holder
WITH THE MEMORANDUMS OF COVERAGE PROVISIONS
CITY OF PATTERSON
SPECIAL EVENT SERVICES
1033 W LAS PALMAS AVE AUTHORIZED REPRESENTATIVE
PATTERSON, CA 95363
Sina Dear
Public Risk Innovation, Soluions, and Management
PAGE 1 OF 2
ENDORSEMENT NO. U-1
PUBLIC RISK INNOVATION, SOLUTIONS, AND MANAGEMENT
GENERAL LIABILITY 1
ADDITIONAL COVERED PARTY AMENDATORY ENDORSEMENT
It is agreed that the Covered Party, Covered Persons or Entities" section of the Memorandum is amended to include the person or organization named on the Certificate of Coverage, but only with respect to liability arising out of premises owned by or rented to the Member, or operations performed by or on behalf of the Member or such person or organization so designated.
Coverage provided under this endorsement is limited to the lesser of the limits stated on the Certificate of Coverage or the minimum limits required by contract.
ADDITIONAL COVERED PARTY:
NAME OF PERSON OR ORGANIZATION SCHEDULED PER ATTACHED CERTIFICATE OF COVERAGE AS RESPECTS:
PER ATTACHED CERTIFICATE OF COVERAGE
It is further agreed that nothing herein shall act to increase PRISM's limit of liability.
This endorsement is part of the Memorandum and takes effect on the effective date of the remain unchangess another effective date is shown below. All other terms and conditions Effective Date: Memorandum No.: PRISM 24 EL-00
Issued to: ALL MEMBERS
Issue Date: June 28, 2024
Sina Dear
Authorized Representative
Public Risk Innovation, Solutions, and Management
PAGE 2 OF 2