UNREPRESENTED FULL-TIME EMPLOYEE
BENEFITS SUMMARY
HUMAN RESOURCES DIVISION
P.O. Box 667 ♦ 1 Plaza ♦ Patterson, CA 95363 209.895.8000 / voice ♦ 209.895.8018 / fax F
The City of Patterson provides an excellent benefits package for its full-time employees. The following is a current summary of the benefit programs at the City of Patterson for Unpresented employees. Benefits vary according to employment status.
Additional benefit information is provided in the Merit System Rules and Regulations, individual plan summaries, and official plan documents. If there is a discrepancy between the information contained herein and that which is provided and an employee’s Employment Agreement, the terms of the Employment Agreement shall prevail. Please note part-time, temporary, and seasonal employees are generally covered by legally mandated benefits only, such as Workers’ Compensation and Social Security (both OASDI and Medicare). The information contained herein does not constitute either an expressed, written, or implied contract and all listed provisions are subject to change.
WORKERS’
COMPENSATION
INSURANCE
• Employees are insured under Workers’ Compensation law against work-related injury and illness.
• An employee can supplement these benefits with accumulated leave up to the amount of his/her regular monthly salary.
• The City of Patterson provides coverage for all reasonable expenses incurred for medical services related to the injury/illness.
• After sustaining a work-related injury or illness, immediately report it to your supervisor. • Worker’s Compensation claims are administered on behalf of the City by Acclamation Insurance Management Services (AIMS), P.O. Box 269120, Sacramento, CA 95826. Phone (800) 559-9891.
STATE DISABILITY
INSURANCE
(SDI)
• All employees except those in part-time or temporary positions are covered. • SDI coverage is available for non-work- related injuries or illnesses as well as pregnancy, childbirth, or related medical conditions.
• SDI is administered by the State of California Employment Development Department (EDD). • The benefit is provided to reduce the financial impact of “wage loss” due to a non-workrelated disability. • SDI premiums are funded entirely by employees through payroll deductions. The rate is
1.2% of wages with no taxable wage limit for calendar year 2025. • Seven day waiting period for benefits.
• Employees, at their option, may supplement weekly SDI benefits with accumulated leave time up to the amount of their regular monthly salaries.
LONG TERM
DISABILITY
• The City provides long term disability coverage for all employees. • Maximum monthly benefit is $6,000.
Participation in the following private plans is voluntary. The employee pays the full premium for such coverage via payroll deduction. The City cannot recommend a plan or agent. Contact individual plan providers for more information.
AFLAC • Offers supplemental insurance to provide an extra layer of financial protection in the event of a serious accident or illness.
• For more information, call 800.433.3036 or visit their website at https://www.aflac.com/
AMERICAN
FIDELITY
• Offers a variety of coverages such as, life insurance, SDI, LTD, Cancer insurance and more. • For more information, call 800-662-1113 or visit their Website at www.americanfidelity.com MEDICAL PLANS • City contracts with CalPERS for employee medical benefits coverage.
DISABILITY
HEALTH PLANS
INTRODUCTION
VOLUNTARY BENEFITS
City of Patterson
Unrepresented Full-Time Employee Benefits Summary
INFORMATION SHEET
Unrepresented Full-Time Employee Benefits Summary Revised: 02/04/2025 Page 2 of 8 • Choice of Health Maintenance Organization (HMO) and Preferred Provider Organization (PPO) plans available through CalPERS.
• Availability of plans depends on the geographic area in which you reside. Several plans are available to residents of Stanislaus County, which includes Patterson.
• Plans vary in benefits, deductibles, and co-payments. Therefore, it is important to evaluate each plan based on personal and family needs.
• Employee, legal spouse, or domestic partner registered with the Secretary of State, and dependent children under 26 years of age, including adopted children and stepchildren are eligible.
• Current employees may change medical plans during the annual open enrollment period, which is generally a 30-day period in September or October (Human Resources will announce dates as open enrollment approaches) with coverage effective January 1. • The City contributes 100% of the Kaiser family rate for Unrepresented employees. Eligible employees are required to pay the difference (if any) between the City’s contribution and the total premium cost if another medical plan is chosen.
• CalPERS negotiates new premium rates that take effect January 1 of each year. For more information, please refer to the CalPERS Health Plan Summary.
VISION PLAN • The City provides vision coverage through a program called Vision Service Plan (VSP). • VSP benefits help you get the glasses or contacts you need to correct your vision. • Treatment of a medical condition affecting your eyes, such as glaucoma or pink eye, is handled through your medical plan.
• Coverage will be effective the first of the month following date of hire. • Eye examination once every 12 months. Cost covered in full if service rendered by VSP doctor.
• Lenses, if needed, once every 12 months.
• Frames, if needed, once every 24 months. Covered up to $150. • Combined $20 co-payment for lenses and frame.
• Contact lenses, if needed, once every 12 months. No co-pay. Covered up to $130. • 20% savings on the amount over your covered allowance. • 20-30% discount on additional pairs of prescription glasses and sunglasses. • City pays full premium for employee and dependent coverage. • To find a VSP doctor, call Member Services at 1 (800) 877-7195 or log on to the VSP Web Site at www.vsp.com.
• For more information, please refer to your Vision Plan Summary or your Group Vision Care Plan documents.
DENTAL PLAN • Self-funded plan administered by Combined Benefits Administrators which reviews and pays claims for the City. The plan year is from January 1 through December 31. • The City pays the full cost of the premium for employee and dependents. • Employee must regularly work at least 32 hours per week to be eligible. • Coverage will be effective the first of the month following date of hire. • Please refer to the booklet, City of Patterson, Group Dental Benefits, for details. Eligible dependents are the employee’s legal spouse and unmarried dependent children from birth to 19 years (to 26 years if enrolled as a full-time college or university student). • Plan covers 100% of the charges for most preventative care services, and 50% for prosthodontic services. There is a 12-month waiting period for prosthodontic services. • Maximum benefit is $2,000 per person per calendar year and a $2,000 lifetime orthodontic benefit.
• Deductible is $25 per person and $75 per family per calendar year. • For more information, please refer to City of Patterson, Group Dental Benefits.
City of Patterson
Unrepresented Full-Time Employee Benefits Summary
INFORMATION SHEET
Unrepresented Full-Time Employee Benefits Summary Revised: 02/04/2025 Page 3 of 8
DOMESTIC
PARTNER
• Health, dental, and vision benefits are extended to domestic partners as defined by law, provided a Declaration of Partnership is filed with the Secretary of State. • The State of California extends the opportunity to register as domestic partners to persons in a committed relationship regardless of age or sexual orientation. • For more information, visit the Secretary of State’s Website at https://www.sos.ca.gov/registries/domestic-partners-registry/.
COBRA • Employees and/or dependents who lose eligibility for medical, dental, and vision plans may be eligible to continue benefit coverage under COBRA, a federal law, for a maximum of eighteen (18) or thirty-six (36) months at their own expense. • If continuation coverage is elected, employees may be required to pay a 2% administrative fee in addition to the full premium.
EMPLOYEE
ASSISTANCE
PROGRAM
• The City of Patterson’s Employee Assistance Program (EAP) is administered by SimpleTherapy.
• Confidential, employer-paid benefit program designed to assist employees in solving personal problems and managing everyday issues.
• Services include brief counseling and referral services for employees and their household members on most any type of personal concern, including, but not limited to: emotional distress, child/adolescent issues, elder care, crisis situations, grief and loss, marital issues, depression or stress, anger, alcohol/substance abuse, etc. • Enhanced dependent care services, such as referrals to childcare providers. • Financial counseling services such as credit issues/repair, personal and family budgeting, debt management, tax information, retirement planning, etc. • The EAP is available 24 hours a day, seven days a week, 365 days a year through their tollfree phone line: 888-425-4800 or visit https://simpleeap.com/ access codes is csjvrma. • Eight (8) Face-to-face counseling sessions, per incident, per year with a MHN EAP network consultant.
• For more information, please refer to the SimpleTherapy EAP Brochure.
CALIFORNIA
PUBLIC
EMPLOYEES
RETIREMENT
SYSTEM
(CALPERS)
• The City of Patterson contracts with the California Public Employees Retirement System (CalPERS). Employees’ PERS benefits are subject to the contract, state law, and PERS Regulations. The information below is an overview.
• Employees, if appointed full-time for more than 6 months or part-time for more than 1,000 hours in a fiscal year are enrolled.
• Eligible new employees are enrolled at the start of employment. • Please complete and return a CalPERS Beneficiary Designation form to Human Resources. • CalPERS is a defined benefit plan with retirement benefits calculated according to a formula that considers age at retirement, years of service, and salary:
o 2.7 @ 55 for Classic Miscellaneous Members
o 2% @ 62 for PEPRA Miscellaneous Members (effective 1/1/13) o 3% @ 50 for Safety Miscellaneous Members
o 2.7% @ 57 for PEPRA Safety Members (effective 1/1/13) • Highest 3 years Compensation
• Disability Retirement (Enhanced)
• 1959 Survivor Benefit to surviving spouse at age 60
• Credit for Unused Sick Leave
• Plan vesting is obtained with five (5) years of service credit. Employees are eligible for retirement at age 50 with 5 years of credited service. PEPRA Members must be 52. • The City pays the employer cost of covering employees in CalPERS. New Employees (PEPRA) contribute fifty percent (50%) of the normal employer cost for retirement benefit.
Classic Member Employees contribute 8% of the normal employer cost for retirement benefit. • For more information, including retirement benefit program publications, visit the CalPERS Website at http://www.calpers.ca.gov or contact CalPERS toll-free on 1(888) CAL-PERS (or 888-225-7377).
RETIREMENT
City of Patterson
Unrepresented Full-Time Employee Benefits Summary
INFORMATION SHEET
Unrepresented Full-Time Employee Benefits Summary Revised: 02/04/2025 Page 4 of 8
CALPERS
DISABILITY
RETIREMENT
• The City of Patterson has contracted with CalPERS for the enhanced or improved disability retirement benefit (Government Code Section 21427).
• Regardless of age, employees with at least 5 years of credited service with CalPERS may be eligible for disability retirement.
• Employees must be unable to work because of their injury or illness AND the injury or illness is expected to be permanent or to last longer than 6 months. • The benefits formula is 30% of your final compensation for the first 5 years of service credit, plus 1% for each additional year, to a maximum of 50%. If you are under age 60, your benefit cannot be more than a service retirement at age 60. • For more information, visit the CalPERS Website at http://www.calpers.ca.gov or contact CalPERS toll-free on 1(888) CAL-PERS (or 888-225-7377).
SOCIAL SECURITY
/ MEDICARE
• The City does not participate in the Social Security (OASDI) portion of FICA but does participate in the mandatory Medicare portion except as noted below. • The City and employee each pay a 1.45% tax on wages to fund Medicare, which provides federally mandated medical benefits to persons aged 65 and over.
Note: Part-time, temporary, and seasonal employees are subject to both the 6.2% OASDI and 1.45% Medicare payroll taxes.
RETIREE MEDICAL • Retirees Ages 55-64 (Current Non-Safety Employees) and Ages 50-64 (Current Safety Employees)
o Employees who retire from the City with at least ten (10) years of service with the City, and enroll in the PERS medical insurance program, will be eligible to receive a City Retirement Benefit Stipend until they reach the age of 65 (or Medicare eligibility age, whichever is later) in accordance with the following schedule:
Years of Service Percentage of Active Standard Benefit
10 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 100%
o The City of Patterson will pay up to 80% of the Northern California Kaiser premium. • Retirees Over Age 65
o Employees, irrespective of their years of service with the City, who retire at age 65 or older (or Medicare eligibility age, whichever is later), are eligible for a stipend of up to five hundred dollars ($500.00) per month.
• Deferred Compensation is a tax-deferred, defined contribution, supplemental retirement program available to all employees.
• The City of Patterson offers two plans with a broad range of investments through Mission Square and Corebridge Financial. These plans are authorized under IRS Code Section 457 and are similar to 401(k) plans that private companies offer their employees.
• Deferred compensation permits you, on a voluntary basis, to authorize a portion of your salary to be withheld and invested for payment to you at a later date upon termination or retirement. Investments can be made on a pre-tax or post-tax basis. Employees may enroll at any time during the year. • The maximum amount you can defer in calendar year 2025 is $23,500 • Participants who are age 50 or older may defer an additional $7,500 per year beyond the maximum deferral limit, unless participating in the three-year catch-up.
• Enrollment forms are available from the Human Resources Department.
VOLUNTARY DEFERRED COMPENSATION
City of Patterson
Unrepresented Full-Time Employee Benefits Summary
INFORMATION SHEET
Unrepresented Full-Time Employee Benefits Summary Revised: 02/04/2025 Page 5 of 8 • Certain fees and charges may apply. Each plan provider offers a variety of investment options. The City will not recommend a plan, an agent, or provide investment advice. • Contact plan providers for more information.
MISSION SQUARE • For more information:
o Visit their Website at https://www.missionsq.org/ or
o Call 1(800) 669-7400 or 1(800) 729-4457 (Isaiah Carter | Retirement Plans Specialist)
COREBRIDGE
FINANCIAL
• For more information:
o Visit their Website at http://www.corebridgefinancial.com or o Call 1(800) 448-2542, option 3 or 1(209) 571-4460 (Jeff Isley | Financial Advisor) HOLIDAYS Full-time employees have 13 paid holidays per calendar year, as follows:
• New Year’s Day (January 1)
• Martin Luther King Day (Every Third Monday in January) • Presidents Day (Every Third Monday in February)
• Memorial Day (Last Monday in May)
• Juneteenth (June 19)
• Independence Day (July 4)
• Labor Day (1st Monday in September)
• Veterans Day (November 11)
• Thanksgiving Day (4th Thursday in November)
• Day After Thanksgiving (4th Friday in November)
• Christmas Eve (December 24)
• Christmas Day (December 25)
• New Year’s Eve (December 31)
Plus:
• Any one-time holiday proclaimed by the President of the United States or the Governor of California (ex: a National Day of Mourning)
Fire Personnel assigned to a 56-hour work schedule will receive 150.96 hours per year. Compensated at 6.29 hours per semi-monthly pay period.
VACATION LEAVE • Full-time employees are eligible for different amounts of paid vacation based on their years of service.
• Employees begin to accrue vacation from date of hire. Accrual schedule:
Length of Service Days per Year Monthly Accrual in Hours Hire date through 5 years 14.25 9.5
6 through 8 years 17.25 11.5
9 through 14 years 20.25 13.5
15 through retirement 22.25 14.833
• Fire Personnel
Length of Service Days per Year Monthly Accrual in Hours 1-60 months 19.71 13.14
61-96 months 23.91 15.94
97-132 months 25.38 16.92
133-168 months 26.73 17.82
169 months on 30.93 20.62
• Maximum Accrual:
o Employees (non-safety) may accrue up to a maximum of 356 hours at any one time during the calendar year.
o Safety employees may accrue up to a maximum of 471.22 hours at any one time
LEAVE AND HOLIDAYS
City of Patterson
Unrepresented Full-Time Employee Benefits Summary
INFORMATION SHEET
Unrepresented Full-Time Employee Benefits Summary Revised: 02/04/2025 Page 6 of 8 during the calendar year.
SICK LEAVE • Available for personal sickness or disability, medical or dental treatment or emergency illness in the immediate family.
• Employees accrue 8 hours sick leave per month or 96 hours (12 days) sick leave per year. • Unlimited accumulation.
• Upon retirement all hours are converted to CalPERS service credit. If retiring within 120 days of separation, hours reported are converted to service credits.
BEREAVEMENT
LEAVE
• Up to 5 days in the event of a death in the employee’s immediate family. • Requests for additional bereavement leave will be charged to accumulated sick leave.
ADMINISTRATIVE
LEAVE
• 80 hours of Administrative Leave per fiscal year is given to employees designated as “exempt."
• Initial hours credited to a new employee will be pro-rated based on his/her hire date. • Unused balance will be cashed out at the end of each fiscal year.
MILITARY LEAVE • Benefits provided as per state and federal law.
JURY DUTY LEAVE • Employees must provide their supervisor with reasonable advance notice that they have received an official call for jury duty.
• Employees must provide jury summons and certification of actual jury service from the Superior Court.
• Leave of absence with full pay and benefits, except payment for jury duty is remitted to the City or retained by the Superior Court.
• Reimbursement for mileage by the Superior Court is retained by the employee.
FAMILY &
MEDICAL LEAVE
ACT (FMLA)
and
CALIFORNIA
FAMILY RIGHTS
ACT (CFRA)
LEAVE
• Employees with at least one year of City service (i.e., 1,250 hours over the previous 12 months) are eligible for up to a total of 12 weeks of job-protected leave with benefits during a 12-month period.
• Can be used to cover absences when you or a member of your immediate family has a serious health condition, or when you have a newborn, adopted, or newly placed foster child. • Serious health condition is defined by the FMLA and CFRA generally as a condition requiring in-patient care or continuing treatment by a health care provider. • Generally, FMLA and CFRA leaves run concurrently except in the case of a pregnancy leave. • For a pregnancy leave, CFRA leave begins after the pregnancy disability ends and can be used solely to bond with the newborn.
• Medical certification must be provided by the employee whenever the medical leave is for the employee’s own serious health condition or to care for the employee’s seriously ill immediate family member.
• An employee taking medical leave for his/her own serious medical condition may be required by the City to provide a fitness for duty and return to work certification before returning to work.
CALIFORNIA PAID
FAMILY LEAVE
• Administered by the State of California Employment Development Department. • Paid Family Leave insurance benefits are available to City employees covered under the State Disability Insurance (SDI) program.
• Provides workers some compensation to care for parents, children, spouse, and legal domestic partners, or to bond with a new child.
• Offers up to eight (8) weeks of benefits in a 12-month period. • Provides benefits of approximately 60 to 70 percent (depending on income) of lost wages.
Employees may supplement benefits with accrued leave, if available. • Benefits cannot be paid concurrently with SDI.
• Maximum weekly benefits: $1,681.00.
• Generally, CPFL runs concurrently with FMLA and CFRA Leave. It does not create an additional entitlement for time off from work. It merely provides benefits to workers who suffer a wage loss when they take time off work to care for others. • For more information, visit the EDD’s Website at: http://www.edd.ca.gov.
CALIFORNIA
PREGNANCY
• Employees are eligible for up to 16 weeks of job-protected, unpaid leave for pregnancyrelated disability only.
LEAVE AND HOLIDAYS - Continued
City of Patterson
Unrepresented Full-Time Employee Benefits Summary
INFORMATION SHEET
Unrepresented Full-Time Employee Benefits Summary Revised: 02/04/2025 Page 7 of 8
DISABILITY
LEAVE (CPDL)
• Pregnancy disability is the period of time a woman is medically disabled due to pregnancy and childbirth.
• When medically necessary, you may be able to take pregnancy disability on a reduced work schedule or on an intermittent basis.
• Benefits are not required to be paid; employees may use SDI or PDL, accrued leave, and compensatory time to replace lost wages.
• Runs concurrently with FMLA.
EDUCATION
INCENTIVES
• The following incentives are available to unrepresented employees. Those employees who are required through their job description to maintain a listed degree are not eligible for that incentive.
o Associate degree from an accredited college or university: 1.5% o Bachelor’s Degree from an accredited college or university: 3% o Master’s Degree from an accredited college or university: 3% • The maximum incentive pay an employee can receive for the qualified degree is 3%. • Department Heads are not eligible for Education Incentives.
BILINGUAL PAY • The City has established a bilingual pay program for certain unrepresented employees as determined by the Department Head and City Manager. Under this program, employees who are fluent in both English and Spanish are eligible for a two percent (2%) base pay increase if the following conditions are met:
o Employee during the course of his/her normal duties is asked to provide translation services to customers on a regular and consistent basis. o Employee has successfully passed the Spanish-English oral and written tests administered by Human Resources.
o Department Head has determined that there is a need for translation services in his/her department and has authorized the employee to take the SpanishEnglish oral and written test to become eligible for Bilingual Pay. • To qualify for the pay, employees must take and pass the online examination. The employee is required to be re-tested every 3 years to maintain the bilingual pay. • Department Heads are not eligible for Bilingual Pay.
LONGEVITY PAY • Longevity Pay is compensation in addition to the employee’s regular base pay. • An employee shall be paid longevity pay of 2% of their base salary upon completing 10 consecutive years of service.
• An employee shall be paid longevity pay of 7% of their base salary upon completing 15 consecutive years of service.
• An employee shall be paid longevity pay of 12% of their base salary upon completing 20 consecutive years of service.
• The maximum longevity pay any employee can receive during their term of employment is twelve percent 12% of their base pay rate.
• The longevity pay increase will begin on the employee's anniversary date and will be paid semi-monthly as part of the employee's regular paycheck. • Department Heads are not eligible for Longevity Pay.
OTHER
City of Patterson
Unrepresented Full-Time Employee Benefits Summary
INFORMATION SHEET
Unrepresented Full-Time Employee Benefits Summary Revised: 02/04/2025 Page 8 of 8
MANAGEMENT
DEVELOPMENT
• A maximum annual allowance of $2,000 (two thousand dollars) may be expended per fiscal year for conferences, seminars, memberships, professional, and technical publications, tuition, or other educational benefits.
LIFE &
ACCIDENTIAL
DEATH &
DISMEMBERMENT
INSURANCE
• The City provides full-time employees with life and accidental/disability insurance through Mutual of Omaha Life Insurance Company
• Coverage is effective on the employee’s date of hire. • Employee Life Insurance coverage is $100,000. Refer to the Group Term Life Benefit Summary for additional benefits and plan details.
• For accidental death, disability, or dismemberment, you will be paid the principal sum amount equal to the benefit paid for life insurance.
• Spouse and Dependent coverage is $5,000. Coverage for children under 21 years old is 5,000 ($1,000 if less than 6 months old).
OTHER - Continued