MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF PATTERSON
AND BIG BROTHERS BIG SISTERS OF THE GREATER SACRAMENTO AREA
FOR THE ALLOCATION OF FUNDS FOR THE LAUNCH OF THE MENTORSHIP
PROGRAM FOR CHILDREN AND YOUTH
This MEMORANDOM OF UNDERSTANDING (the "MOU") is made and entered into by and between the CITY OF PATTERSON ("City") and BIG BROTHERS BIG SISTERS OF THE GREATER SACRAMENTO AREA ("BBBSGSA") upon the execution of the MOU by both parties ("Effective Date").
RECITALS
WHEREAS, the City supports programs that benefit the public, including programs that provide support to at-risk children and youth; and
WHEREAS, BBBSGSA has requested $25,000 of funding to launch BBBSGSA in the City of Patterson;
NOW THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the City and BBBSGSA herby agree as follows:
AGREEMENT
Section 1. Purpose
The purpose of this MOU is to outline the roles and responsibilities for the launch of a one-to-one professionally supported mentoring program for children and youth of the City of Patterson.
Section 2. Term
This MOU shall become effective as of the Effective Date and continue for one year (the "Term").
Section 3. City Responsibilities:
a. Provide $25,000 for funding the launch of the BBBSGSA program in the City. The City will provide the funding in equal monthly installments for the duration of the Term. If the MOU is terminated before the end of the Term, any remaining funds from the $25,000 allocation will be forfeited.
b. Review quarterly reports from BBBSGSA regarding the progress, success, safety, effectiveness and quality of the program.
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c. Review and evaluate the results of the BBBSGSA program's impact at the end of the Term
Section 4. BBBSGSA Responsibilities:
a. Establish a program outline to define roles and responsibilities of Littles and Bigs to include scope, deliverables, program expectations, and program timelines. b. Provide designated professional staff who will interview volunteer mentors ("Bigs"). c. Complete appropriate background checks and Live Scans on all prospective volunteer mentors.
d. Provide trained, screened and oriented Bigs who receive ongoing support and follow-up from professional staff regarding the needs of mentored children and youth ("Littles") and program progress.
e. Establish a system for enrolling Littles and Bigs into a no-cost BBBSGSA program and obtain parent/guardian/participant written consent for participation. f. Maintain up to date records of Little and Big rosters, contact information and attendance records.
g. Based on Littles' needs assessments, develop individual case plans that address academic and emotional needs.
h. Match Littles with Bigs based on characteristics predicted to develop and support Littles as determined by the Little's case plan.
i. Provide ongoing monitoring of the Big-Little relationships and provide consultation and assistance to all parties. BBBSGSA will keep a record of all contact between Bigs and Littles and ensure that all interaction between Bigs and Littles occurs online in a safe, controlled, and monitored environment j. Follow-up with Littles and Bigs to monitor progress and satisfaction. k. Submit quarterly reports to the City to ensure that expectations for a safe, effective, high-quality program are met.
I. Collect data regarding academic and behavioral progress to reflect program impact and submit report to the City at the end of the Term. m. Maintain appropriate insurance, including insurance that covers sexual abuse and molestation, property, and liability.
n. BBBSGSA and its employees, agents, volunteers, and Bigs shall maintain the confidentiality of all child/youth records in compliance with federal and state laws except in instances of suspected child abuse. All BBBSGSA employees, agents, volunteers, and Bigs are trained in mandated reporting of child abuse and are required to report to law enforcement any suspicion of child abuse. o. BBBSGSA agrees that it is an independent contractor and that neither BBBSGSA nor any of its employees, agents, volunteers, or Bigs are employees of the City.
Section 5. Indemnification
BBBSGSA shall save, defend, hold harmless, and indemnify the City, from and against any and all losses, damages, liabilities, claims, and costs of whatsoever kind and nature {CW143753.1} 4913-8568-9094, v. 2
for the injury to or death of any person and for loss or damage to any property arising from all acts or omissions to act of BBBSGSA or its employees, officers, directors, agents, volunteers or Bigs occurring in connection with or in any incident to or arising out of this Agreement.
Section 6. Insurance
During the Term of this Agreement, BBBGSSA shall maintain in full force and effect commercial general liability insurance in an amount no less than One Million Dollars ($1,000,000.00) combined single limit for each occurrence, and a general aggregate limit of Two Million Dollars ($2,000,000.00), covering bodily injury and any damage to City Property.
Each general liability insurance policy shall be with insurers possessing a Best's rating of no less than A: VIl and shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the BBBGSSA, including materials, parts or equipment furnished in connection with such work or operations.
This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute to it. ili. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees, or agents.
V. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
VI. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
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BBBSGSA CITY OF PATTERSON
By:_
Be Cacob Poterson Fernando Ulloa
Interim City Manager
President/CEO, BBBSGSA
1/27/2025 Date:
Date:_
APPROVED AS TO FORM:
By:_
Nubia Goldstein
City Attorney
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