City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, City Manager
BY: Tiffany Rodriguez, Capital Projects Manager
MEETING DATE: April 15, 2025
ITEM NO: 6.8
SUBJECT: Approve the proposal from Provost & Pritchard for Engineering and Design Services for Engineering and Design for Mini Roundabout at Ward and Salado and authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $181,350.00 and authorize the Finance Department to make the necessary budget adjustments.
RECOMMENDATION
Motion to Approve the proposal from Provost & Pritchard for Engineering and Design Services for Engineering and Design for Mini Roundabout at Ward and Salado and authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $181,350.00 and authorize the Finance Department to make the necessary budget adjustments.
BACKGROUND
This project will consist of installing a mini traffic circle/roundabout at the intersection of Ward and Salado Avenues to mitigate the congestion that accumulates along both roads. The Project will also include design of asphalt overlay necessary dig-outs, and striping along Ward Avenue, from American Eagle Ave to 9th St and Salado Ave from Ward Ave to 7th St. Before overlaying, pavement surfaces with severe conditions will be reconstructed to full section depth, including excavation and reconstruction with aggregate base and asphalt concrete. The existing road will be cold planed where tying into the existing road sections and along existing gutter sections. All existing striping and markings will be removed in preparation of an overlay, disposed of in accordance with regulations, and replaced with thermoplastic striping and markings after the completion of an overlay. All existing manhole and valve covers are required to be raised to the final grade. In addition, 13 curb ramps within the project limits will be reconstructed to meet the most current Americans with Disabilities Act (ADA) Standards.
Crosswalks within the project limits will be evaluated and brought to standard, if necessary. The project will also include the replacement of damaged or out-of-standard sidewalk and the installation of sidewalk to close gaps along the project limits. This is an effort to maintain and improve roadway and pedestrian safety within the City of Patterson. The improvements are expected to be located within the City of Patterson right-of-way, though a potential conflict with a TID power pole and guy wire at the northeast corner will need to be evaluated.
ANALYSIS
A Request For Proposals (RFP) for Engineering and Design Services was prepared and sent to the engineering firms on the on-call list.
(2) proposals and estimated fees (based on hourly rates) were submitted by the following firms:
Provost & Pritchard Consulting Group $181,350.00
Westwood (O’Dell) $274,333.00
The proposals were screened by a selection committee and rated on:
· Understanding of the Project (40%, scored on a 1-10 scale) · Costs for services provided (60%, scored on a 1-15 scale) The proposals were very clear and concise and showed good understanding of the project, while also meeting the requirements set forth in the RFP.
Staff recommends Provost & Pritchard. for the design of this project based on the evaluation of their qualifications and experience.
FISCAL IMPACT
Staff negotiated with Provost & Pritchard to an agreeable scope and fee of $181,350.00. Staff recommends awarding the design to Provost & Pritchard for this amount and authorizing the budget with our standard 10% contingency.
$181,350.00 Provost & Pritchard
$18,135.00 10% Contingency
$199,485.00 Total Phase Project Cost
Contingency will only be utilized if needed.
Current funding for this project is as follows:
$150,000 Mini Roundabout at Salado /7th - Design
(ACCT# 327-000-7636)
$49,485 Additional funds - Measure L - Transferred to Fund 327