City Council Agenda Report
TO: Mayor Clauzel and Members of the City Council
FROM: Fernando Ulloa, City Manager
BY: Tiffany Rodriguez, Capital Projects Manager
MEETING DATE: May 6, 2025
ITEM NO: 6.5
SUBJECT: Approve the proposal from Provost & Pritchard for Design Services for American Eagle Avenue Pavement Rehabilitation Project and authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $177,784.00, and authorize the Finance Department to make the necessary budget adjustments.
RECOMMENDATION
Motion to Approve the proposal from Provost & Pritchard for Design Services for American Eagle Avenue Pavement Rehabilitation Project and authorize staff to enter into a negotiated Consultant Agreement with a not to exceed cost of $177,784.00, and authorize the Finance Department to make the necessary budget adjustments.
BACKGROUND
This project consists of a pavement rehabilitation project, including full depth reconstruction, overlay with dig-outs as needed, curb ramp upgrades, and striping along American Eagle Avenue in the City of Patterson, Stanislaus County. The road segment where construction will occur spans approximately 0.6 miles. American Eagle Avenue is one of Patterson’s Major Collectors and serves as a vital connection for residential neighborhoods and educational institutions. This section of American Eagle Avenue is a heavily trafficked corridor that plays a key role in the city’s transportation network with close proximity to multiple schools. Before overlaying, pavement surfaces with severe conditions will be reconstructed to full section depth wherever necessary, including excavation and reconstruction with aggregate base and asphalt concrete.
The existing road will be cold planed where tying into the existing road sections and along existing gutter sections. All existing striping and markings will be removed in preparation of an overlay, disposed of in accordance with regulations, and replaced with thermoplastic striping and markings after the completion of an overlay. All existing manhole and valve covers are required to be raised to the final grade. In addition, all crosswalks and curb ramps within the project area will be evaluated and reconstructed, if necessary, to meet the most current Americans with Disabilities Act (ADA) Standards. This is an effort to maintain and improve roadway safety within the City of Patterson. All improvements are located within the City of Patterson right-ofway.
ANALYSIS
A Request For Proposals (RFP) for Engineering and Design Services was prepared and sent to the engineering firms on the on-call list.
Two (2) proposals and estimated fees (based on hourly rates) were submitted by the following firms:
Provost & Pritchard Consulting Group $177,784.00
Sanbell $239,628.00
The proposal was screened by a selection committee and rated on:
• Understanding of the Project (40%, scored on a 1-10 scale) • Costs for services provided (60%, scored on a 1-15 scale) The proposal was very clear and concise and showed good understanding of the project, while also meeting the requirements set forth in the RFP.
Staff recommends Provost & Pritchard for the design of this project based on the evaluation of their qualifications and experience.
FISCAL IMPACT
Staff negotiated with Provost & Pritchard to an agreeable scope and fee of $177,784.00. Staff recommends awarding the design to Provost & Pritchard for this amount and authorizing the budget with our standard 10% contingency.
$177,784.00 Provost & Pritchard Consulting Group
$17,778.40 10% Contingency
$195,562.40 Total Phase Project Cost
Contingency will only be utilized if needed.
Current funding for this project is as follows:
$195,562.40 American Eagle Avenue Pavement Rehabilitation- Design (ACCT# 327-000-7637 ) from SB1 Funds