CITY OF PETALUMA, CALIFORNIA
REGULAR MEETING OF THE CITY COUNCIL &
PETALUMA COMMUNITY DEVELOPMENT SUCCESSOR AGENCY (PCDSA) MAYOR
Kevin McDonnell
COUNCIL MEMBERS
Brian Barnacle
Janice Cader Thompson (Vice Mayor)
Mike Healy
Karen Nau
Dennis Pocekay
John Shribbs
CITY MANAGER
Peggy Flynn
CITY CLERK
Kami Noriega (Interim)
CITY ATTORNEY
Eric W. Danly
COUNCIL MEETINGS
1 and 3 Mondays of each month
City Hall Council Chamber
11 English Street
Petaluma, CA 94952
CONTACT INFORMATION
Phone (707)7784360
[email protected]
cityofpetaluma.org
AGENDA
AMENDED 12/14/23
Monday, December 18, 2023
CLOSED SESSION 5:30 P.M. / REGULAR SESSION 6:30 P.M.
Pilot Hybrid Meeting Format
City Council meetings are currently being held in a pilot hybrid format, by virtual teleconference as well as inperson.
Teleconference login information for observing virtual meetings are available in each specific meeting agenda.
How to Observe and/or Participate and Provide Public Comment at a Meeting Attend InPerson: Petaluma City Council Chamber located at 11 English Street, Petaluma, CA. Please fill out a speaker card for each item you wish to speak on, and place in the speaker card box next to the City Clerk.
At this time, the City is temporarily suspending virtual participation by Zoom at Council meetings and will re evaluate at a future date.
Observe Virtually via Zoom: https://us06web.zoom.us/j/89367418299 Call In via Telephone: One tap mobile: 16694449171,,89367418299# or dial 1 (669) 4449171 Meeting ID: 893 6741 8299
Watch on TV: Comcast channel 28, UVerse channel 099
Submit written public comment : email comments to [email protected] or submit your comment online through the agenda portal. Comments that are received at least two hours prior to the meeting, will be distributed to the Mayor and City Councilmembers and placed on the City's website as part of the agenda packet for the meeting. Comments received after the cutoff time will be posted online and made part of the record the next business day.
Closed Captioning/Live Transcription
This meeting will be transcribed live via the Zoom platform. Inperson attendees will be able to see the transcription at the bottom of the screens in the Council Chamber and City Hall. Zoom attendees with a Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal zoom screen. Learn more at https://support.zoom.us/ .
Decorum
The Mayor has the authority to rule any speaker out of order, including speakers during the General Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting. The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals.
Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak.
Animals in Council Chamber
No animals shall be allowed at or brought in to a public meeting by any person except (i) as to members of the public or City staff utilizing the assistance of a service animal, which is defined as a guide dog, signal dog, or other animal individually trained to provide assistance to an individual with a disability, or (ii) as to police officers utilizing the assistance of a dog(s) in law enforcement duties.
CLOSED SESSION 5:30 P.M.
CALL TO ORDER – CLOSED SESSION 5:30 P.M.
· ROLL CALL
CLOSED SESSION
· CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to California Government Code Section 54956.8
Property: CityOwned Fairgrounds Property (APN 007031004, 175 Fairgrounds Drive; and 007031005, 866 E Washington)
Agency Negotiator: Peggy Flynn, City Manager
Negotiating Parties: Fourth District Agricultural Association Under Negotiation: Price and terms of payment and other terms of use of portions of Cityowned Fairgrounds property for presentation of Sonoma Marin Fair PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
ADJOURN TO CLOSED SESSION
REGULAR SESSION 6:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
AGENDA CHANGES AND DELETIONS (TO CURRENT AGENDA ONLY)
PROCLAMATIONS
Saint Vincent De Paul High School Football Team
REPORT OUT OF CLOSED SESSION
GENERAL PUBLIC COMMENT
During General Public Comment , the public is invited to make comments on items of public interest that are within the City Council’s subject matter jurisdiction and that are not listed on the current agenda. Public comments are limited up to three minutes per person. Depending on the number of persons wishing to address the Council, time will be allocated in equal shares totaling no more than twenty minutes, subject to the Council’s discretion (Cal. Gov’t. Code §54954.3(a), Petaluma City Council Rules, Policies and Procedures, III).
General Public Comments
COUNCIL COMMENT
CITY MANAGER COMMENT
CONSENT CALENDAR
1. Minutes of the City Council/PCDSA Regular Meeting of December 4, 2023
2. Tentative Agenda for City Council/PCDSA Regular Meeting of January 8, 2024 and Significant Agenda Items for Dec 2023Feb 2024 – Updated 12/14/23
3. Resolution Accepting Bids and Awarding Contracts to the Lowest Responsible Bidder (Ramos Oil) for Bulk Gasoline and Diesel Fuel Delivery and Authorizing the City Manager to Execute the Necessary Agreements or Purchase Orders
4. Resolution Accepting Completion and Authorizing the City Clerk to File a Notice of Completion with the Sonoma County Recorder’s Office and Authorizing City Staff to Release the 10% Retention Fee for Services Performed on the North McDowell Boulevard Complete Streets Project C16102147 by Team Ghilotti, Inc.
5. Resolution to Approve the 2024 Downtown Petaluma Business Improvement District Annual Report and Related Budget; Declaring the Intention to Levy the 2024 Annual Assessment; and Setting a Public Hearing on the Proposed 2024 Annual Assessment
6. Resolution Authorizing the City Manager to Enter into an Agreement with Willdan to Install Heat Pump Water Heaters at City Facilities
7. Resolution Approving the Purchase of Video Detection Cameras from Iteris Inc., in the Amount of $82,552.05 and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
8. Resolution Authorizing Award of Contract for the Pavement Restoration & Reconstruction Citywide FY23/24 Maria Dr. C16102248 and Urban Recycled Water System – Maria Extension/Loop FY23/24 C66501834 to Azul Works, Inc., Rejecting Ghilotti Brothers, Inc.’s Bid Protest, and Finding This Action is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5)
9. Resolution Authorizing the Purchase of a 2023 Hybrid Ford Police Interceptor for the Amount Not to Exceed $60,000, a 2024 Harley Davidson Police Motorcycle for the Amount of $39,585.79, and an Estimated $25,000 for the Purchase of Standard Accessory Equipment and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
PUBLIC HEARINGS AND MATTERS FOR CONSIDERATION
10. Receive a Presentation of North Bay Animal Services' Annual Report for 2022 Including Audited Financial Statements for 2021 and 2022 – Updated 12/18/23
11. Introduction (First Reading) of an Ordinance and Adoption of an Urgency Ordinance Authorizing the City Manager to Enter into a Lease Agreement With Seamus Redwood, LP, for 13,408 Square Feet of Additional Office Space for Public Works and Utilities Administrative Offices at 1318 Redwood Way – Updated 12/18/23
12. License Agreement With the State of California 4th District Agricultural Association For Use of the CityOwned Fairgrounds Property for the Annual Fair
13. Adoption of an Urgency Ordinance and Introduction (First Reading) of an Ordinance Amending Chapter 5 of the Petaluma Implementing Zoning Ordinance to Add Section
5.080 Establishing a Fairgrounds Overlay Zone and Authorizing a Zoning Map Amendment to Zone a Portion of Two Existing Parcels Located at 866 E Washington and 0 E Washington St; APNs: 007031004; 007031005 – PUBLISHED 12/13/23
ADJOURNMENT
In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (707) 7784360 (voice) or (707) 7784480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products.
The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code.
In accordance with Government Code §54957.5, any materials of public record relating to an agenda item for a regular meeting of the City Council that are provided to a majority of the members less than 72 hours before the meeting will be made available immediately online as part of the agenda packet on the City website at www.cityofpetaluma.org/meetings and at the City Clerk’s Office, 11 English Street, during normal business hours. Materials of public record that are distributed during the meeting shall be made available for public inspection at the meeting if prepared by the City or a member of its legislative/advisory body, or the next business day after the meeting if prepared by some other person.
If you challenge the land use and zoning actions in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City at, or prior to, the public hearing. st rd
CITY OF PETALUMA, CALIFORNIA
REGULAR MEETING OF THE CITY COUNCIL &
PETALUMA COMMUNITY DEVELOPMENT SUCCESSOR AGENCY (PCDSA) MAYOR
Kevin McDonnell
COUNCIL MEMBERS
Brian Barnacle
Janice Cader Thompson (Vice Mayor)
Mike Healy
Karen Nau
Dennis Pocekay
John Shribbs
CITY MANAGER
Peggy Flynn
CITY CLERK
Kami Noriega (Interim)
CITY ATTORNEY
Eric W. Danly
COUNCIL MEETINGS
1 and 3 Mondays of each month
City Hall Council Chamber
11 English Street
Petaluma, CA 94952
CONTACT INFORMATION
Phone (707)7784360
[email protected]
cityofpetaluma.org
AGENDA
AMENDED 12/14/23
Monday, December 18, 2023
CLOSED SESSION 5:30 P.M. / REGULAR SESSION 6:30 P.M.
Pilot Hybrid Meeting Format
City Council meetings are currently being held in a pilot hybrid format, by virtual teleconference as well as inperson.
Teleconference login information for observing virtual meetings are available in each specific meeting agenda.
How to Observe and/or Participate and Provide Public Comment at a Meeting Attend InPerson: Petaluma City Council Chamber located at 11 English Street, Petaluma, CA. Please fill out a speaker card for each item you wish to speak on, and place in the speaker card box next to the City Clerk.
At this time, the City is temporarily suspending virtual participation by Zoom at Council meetings and will re evaluate at a future date.
Observe Virtually via Zoom: https://us06web.zoom.us/j/89367418299 Call In via Telephone: One tap mobile: 16694449171,,89367418299# or dial 1 (669) 4449171 Meeting ID: 893 6741 8299
Watch on TV: Comcast channel 28, UVerse channel 099
Submit written public comment : email comments to [email protected] or submit your comment online through the agenda portal. Comments that are received at least two hours prior to the meeting, will be distributed to the Mayor and City Councilmembers and placed on the City's website as part of the agenda packet for the meeting. Comments received after the cutoff time will be posted online and made part of the record the next business day.
Closed Captioning/Live Transcription
This meeting will be transcribed live via the Zoom platform. Inperson attendees will be able to see the transcription at the bottom of the screens in the Council Chamber and City Hall. Zoom attendees with a Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal zoom screen. Learn more at https://support.zoom.us/ .
Decorum
The Mayor has the authority to rule any speaker out of order, including speakers during the General Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting. The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals.
Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak.
Animals in Council Chamber
No animals shall be allowed at or brought in to a public meeting by any person except (i) as to members of the public or City staff utilizing the assistance of a service animal, which is defined as a guide dog, signal dog, or other animal individually trained to provide assistance to an individual with a disability, or (ii) as to police officers utilizing the assistance of a dog(s) in law enforcement duties.
CLOSED SESSION 5:30 P.M.
CALL TO ORDER – CLOSED SESSION 5:30 P.M.
· ROLL CALL
CLOSED SESSION
· CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to California Government Code Section 54956.8
Property: CityOwned Fairgrounds Property (APN 007031004, 175 Fairgrounds Drive; and 007031005, 866 E Washington)
Agency Negotiator: Peggy Flynn, City Manager
Negotiating Parties: Fourth District Agricultural Association Under Negotiation: Price and terms of payment and other terms of use of portions of Cityowned Fairgrounds property for presentation of Sonoma Marin Fair PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
ADJOURN TO CLOSED SESSION
REGULAR SESSION 6:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
AGENDA CHANGES AND DELETIONS (TO CURRENT AGENDA ONLY)
PROCLAMATIONS
Saint Vincent De Paul High School Football Team
REPORT OUT OF CLOSED SESSION
GENERAL PUBLIC COMMENT
During General Public Comment , the public is invited to make comments on items of public interest that are within the City Council’s subject matter jurisdiction and that are not listed on the current agenda. Public comments are limited up to three minutes per person. Depending on the number of persons wishing to address the Council, time will be allocated in equal shares totaling no more than twenty minutes, subject to the Council’s discretion (Cal. Gov’t. Code §54954.3(a), Petaluma City Council Rules, Policies and Procedures, III).
General Public Comments
COUNCIL COMMENT
CITY MANAGER COMMENT
CONSENT CALENDAR
1. Minutes of the City Council/PCDSA Regular Meeting of December 4, 2023
2. Tentative Agenda for City Council/PCDSA Regular Meeting of January 8, 2024 and Significant Agenda Items for Dec 2023Feb 2024 – Updated 12/14/23
3. Resolution Accepting Bids and Awarding Contracts to the Lowest Responsible Bidder (Ramos Oil) for Bulk Gasoline and Diesel Fuel Delivery and Authorizing the City Manager to Execute the Necessary Agreements or Purchase Orders
4. Resolution Accepting Completion and Authorizing the City Clerk to File a Notice of Completion with the Sonoma County Recorder’s Office and Authorizing City Staff to Release the 10% Retention Fee for Services Performed on the North McDowell Boulevard Complete Streets Project C16102147 by Team Ghilotti, Inc.
5. Resolution to Approve the 2024 Downtown Petaluma Business Improvement District Annual Report and Related Budget; Declaring the Intention to Levy the 2024 Annual Assessment; and Setting a Public Hearing on the Proposed 2024 Annual Assessment
6. Resolution Authorizing the City Manager to Enter into an Agreement with Willdan to Install Heat Pump Water Heaters at City Facilities
7. Resolution Approving the Purchase of Video Detection Cameras from Iteris Inc., in the Amount of $82,552.05 and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
8. Resolution Authorizing Award of Contract for the Pavement Restoration & Reconstruction Citywide FY23/24 Maria Dr. C16102248 and Urban Recycled Water System – Maria Extension/Loop FY23/24 C66501834 to Azul Works, Inc., Rejecting Ghilotti Brothers, Inc.’s Bid Protest, and Finding This Action is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5)
9. Resolution Authorizing the Purchase of a 2023 Hybrid Ford Police Interceptor for the Amount Not to Exceed $60,000, a 2024 Harley Davidson Police Motorcycle for the Amount of $39,585.79, and an Estimated $25,000 for the Purchase of Standard Accessory Equipment and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
PUBLIC HEARINGS AND MATTERS FOR CONSIDERATION
10. Receive a Presentation of North Bay Animal Services' Annual Report for 2022 Including Audited Financial Statements for 2021 and 2022 – Updated 12/18/23
11. Introduction (First Reading) of an Ordinance and Adoption of an Urgency Ordinance Authorizing the City Manager to Enter into a Lease Agreement With Seamus Redwood, LP, for 13,408 Square Feet of Additional Office Space for Public Works and Utilities Administrative Offices at 1318 Redwood Way – Updated 12/18/23
12. License Agreement With the State of California 4th District Agricultural Association For Use of the CityOwned Fairgrounds Property for the Annual Fair
13. Adoption of an Urgency Ordinance and Introduction (First Reading) of an Ordinance Amending Chapter 5 of the Petaluma Implementing Zoning Ordinance to Add Section
5.080 Establishing a Fairgrounds Overlay Zone and Authorizing a Zoning Map Amendment to Zone a Portion of Two Existing Parcels Located at 866 E Washington and 0 E Washington St; APNs: 007031004; 007031005 – PUBLISHED 12/13/23
ADJOURNMENT
In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (707) 7784360 (voice) or (707) 7784480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products.
The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code.
In accordance with Government Code §54957.5, any materials of public record relating to an agenda item for a regular meeting of the City Council that are provided to a majority of the members less than 72 hours before the meeting will be made available immediately online as part of the agenda packet on the City website at www.cityofpetaluma.org/meetings and at the City Clerk’s Office, 11 English Street, during normal business hours. Materials of public record that are distributed during the meeting shall be made available for public inspection at the meeting if prepared by the City or a member of its legislative/advisory body, or the next business day after the meeting if prepared by some other person.
If you challenge the land use and zoning actions in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City at, or prior to, the public hearing. st rd
CITY OF PETALUMA, CALIFORNIA
REGULAR MEETING OF THE CITY COUNCIL &
PETALUMA COMMUNITY DEVELOPMENT SUCCESSOR AGENCY (PCDSA) MAYOR
Kevin McDonnell
COUNCIL MEMBERS
Brian Barnacle
Janice Cader Thompson (Vice Mayor)
Mike Healy
Karen Nau
Dennis Pocekay
John Shribbs
CITY MANAGER
Peggy Flynn
CITY CLERK
Kami Noriega (Interim)
CITY ATTORNEY
Eric W. Danly
COUNCIL MEETINGS
1 and 3 Mondays of each month
City Hall Council Chamber
11 English Street
Petaluma, CA 94952
CONTACT INFORMATION
Phone (707)7784360
[email protected]
cityofpetaluma.org
AGENDA
AMENDED 12/14/23
Monday, December 18, 2023
CLOSED SESSION 5:30 P.M. / REGULAR SESSION 6:30 P.M.
Pilot Hybrid Meeting Format
City Council meetings are currently being held in a pilot hybrid format, by virtual teleconference as well as inperson.
Teleconference login information for observing virtual meetings are available in each specific meeting agenda.
How to Observe and/or Participate and Provide Public Comment at a Meeting Attend InPerson: Petaluma City Council Chamber located at 11 English Street, Petaluma, CA. Please fill out a speaker card for each item you wish to speak on, and place in the speaker card box next to the City Clerk.
At this time, the City is temporarily suspending virtual participation by Zoom at Council meetings and will re evaluate at a future date.
Observe Virtually via Zoom: https://us06web.zoom.us/j/89367418299 Call In via Telephone: One tap mobile: 16694449171,,89367418299# or dial 1 (669) 4449171 Meeting ID: 893 6741 8299
Watch on TV: Comcast channel 28, UVerse channel 099
Submit written public comment : email comments to [email protected] or submit your comment online through the agenda portal. Comments that are received at least two hours prior to the meeting, will be distributed to the Mayor and City Councilmembers and placed on the City's website as part of the agenda packet for the meeting. Comments received after the cutoff time will be posted online and made part of the record the next business day.
Closed Captioning/Live Transcription
This meeting will be transcribed live via the Zoom platform. Inperson attendees will be able to see the transcription at the bottom of the screens in the Council Chamber and City Hall. Zoom attendees with a Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal zoom screen. Learn more at https://support.zoom.us/ .
Decorum
The Mayor has the authority to rule any speaker out of order, including speakers during the General Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting. The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals.
Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak.
Animals in Council Chamber
No animals shall be allowed at or brought in to a public meeting by any person except (i) as to members of the public or City staff utilizing the assistance of a service animal, which is defined as a guide dog, signal dog, or other animal individually trained to provide assistance to an individual with a disability, or (ii) as to police officers utilizing the assistance of a dog(s) in law enforcement duties.
CLOSED SESSION 5:30 P.M.
CALL TO ORDER – CLOSED SESSION 5:30 P.M.
· ROLL CALL
CLOSED SESSION
· CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to California Government Code Section 54956.8
Property: CityOwned Fairgrounds Property (APN 007031004, 175 Fairgrounds Drive; and 007031005, 866 E Washington)
Agency Negotiator: Peggy Flynn, City Manager
Negotiating Parties: Fourth District Agricultural Association Under Negotiation: Price and terms of payment and other terms of use of portions of Cityowned Fairgrounds property for presentation of Sonoma Marin Fair PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
ADJOURN TO CLOSED SESSION
REGULAR SESSION 6:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
AGENDA CHANGES AND DELETIONS (TO CURRENT AGENDA ONLY)
PROCLAMATIONS
Saint Vincent De Paul High School Football Team
REPORT OUT OF CLOSED SESSION
GENERAL PUBLIC COMMENT
During General Public Comment , the public is invited to make comments on items of public interest that are within the City Council’s subject matter jurisdiction and that are not listed on the current agenda. Public comments are limited up to three minutes per person. Depending on the number of persons wishing to address the Council, time will be allocated in equal shares totaling no more than twenty minutes, subject to the Council’s discretion (Cal. Gov’t. Code §54954.3(a), Petaluma City Council Rules, Policies and Procedures, III).
General Public Comments
COUNCIL COMMENT
CITY MANAGER COMMENT
CONSENT CALENDAR
1. Minutes of the City Council/PCDSA Regular Meeting of December 4, 2023
2. Tentative Agenda for City Council/PCDSA Regular Meeting of January 8, 2024 and Significant Agenda Items for Dec 2023Feb 2024 – Updated 12/14/23
3. Resolution Accepting Bids and Awarding Contracts to the Lowest Responsible Bidder (Ramos Oil) for Bulk Gasoline and Diesel Fuel Delivery and Authorizing the City Manager to Execute the Necessary Agreements or Purchase Orders
4. Resolution Accepting Completion and Authorizing the City Clerk to File a Notice of Completion with the Sonoma County Recorder’s Office and Authorizing City Staff to Release the 10% Retention Fee for Services Performed on the North McDowell Boulevard Complete Streets Project C16102147 by Team Ghilotti, Inc.
5. Resolution to Approve the 2024 Downtown Petaluma Business Improvement District Annual Report and Related Budget; Declaring the Intention to Levy the 2024 Annual Assessment; and Setting a Public Hearing on the Proposed 2024 Annual Assessment
6. Resolution Authorizing the City Manager to Enter into an Agreement with Willdan to Install Heat Pump Water Heaters at City Facilities
7. Resolution Approving the Purchase of Video Detection Cameras from Iteris Inc., in the Amount of $82,552.05 and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
8. Resolution Authorizing Award of Contract for the Pavement Restoration & Reconstruction Citywide FY23/24 Maria Dr. C16102248 and Urban Recycled Water System – Maria Extension/Loop FY23/24 C66501834 to Azul Works, Inc., Rejecting Ghilotti Brothers, Inc.’s Bid Protest, and Finding This Action is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5)
9. Resolution Authorizing the Purchase of a 2023 Hybrid Ford Police Interceptor for the Amount Not to Exceed $60,000, a 2024 Harley Davidson Police Motorcycle for the Amount of $39,585.79, and an Estimated $25,000 for the Purchase of Standard Accessory Equipment and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
PUBLIC HEARINGS AND MATTERS FOR CONSIDERATION
10. Receive a Presentation of North Bay Animal Services' Annual Report for 2022 Including Audited Financial Statements for 2021 and 2022 – Updated 12/18/23
11. Introduction (First Reading) of an Ordinance and Adoption of an Urgency Ordinance Authorizing the City Manager to Enter into a Lease Agreement With Seamus Redwood, LP, for 13,408 Square Feet of Additional Office Space for Public Works and Utilities Administrative Offices at 1318 Redwood Way – Updated 12/18/23
12. License Agreement With the State of California 4th District Agricultural Association For Use of the CityOwned Fairgrounds Property for the Annual Fair
13. Adoption of an Urgency Ordinance and Introduction (First Reading) of an Ordinance Amending Chapter 5 of the Petaluma Implementing Zoning Ordinance to Add Section
5.080 Establishing a Fairgrounds Overlay Zone and Authorizing a Zoning Map Amendment to Zone a Portion of Two Existing Parcels Located at 866 E Washington and 0 E Washington St; APNs: 007031004; 007031005 – PUBLISHED 12/13/23
ADJOURNMENT
In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (707) 7784360 (voice) or (707) 7784480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products.
The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code.
In accordance with Government Code §54957.5, any materials of public record relating to an agenda item for a regular meeting of the City Council that are provided to a majority of the members less than 72 hours before the meeting will be made available immediately online as part of the agenda packet on the City website at www.cityofpetaluma.org/meetings and at the City Clerk’s Office, 11 English Street, during normal business hours. Materials of public record that are distributed during the meeting shall be made available for public inspection at the meeting if prepared by the City or a member of its legislative/advisory body, or the next business day after the meeting if prepared by some other person.
If you challenge the land use and zoning actions in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City at, or prior to, the public hearing. st rd
CITY OF PETALUMA, CALIFORNIA
REGULAR MEETING OF THE CITY COUNCIL &
PETALUMA COMMUNITY DEVELOPMENT SUCCESSOR AGENCY (PCDSA) MAYOR
Kevin McDonnell
COUNCIL MEMBERS
Brian Barnacle
Janice Cader Thompson (Vice Mayor)
Mike Healy
Karen Nau
Dennis Pocekay
John Shribbs
CITY MANAGER
Peggy Flynn
CITY CLERK
Kami Noriega (Interim)
CITY ATTORNEY
Eric W. Danly
COUNCIL MEETINGS
1 and 3 Mondays of each month
City Hall Council Chamber
11 English Street
Petaluma, CA 94952
CONTACT INFORMATION
Phone (707)7784360
[email protected]
cityofpetaluma.org
AGENDA
AMENDED 12/14/23
Monday, December 18, 2023
CLOSED SESSION 5:30 P.M. / REGULAR SESSION 6:30 P.M.
Pilot Hybrid Meeting Format
City Council meetings are currently being held in a pilot hybrid format, by virtual teleconference as well as inperson.
Teleconference login information for observing virtual meetings are available in each specific meeting agenda.
How to Observe and/or Participate and Provide Public Comment at a Meeting Attend InPerson: Petaluma City Council Chamber located at 11 English Street, Petaluma, CA. Please fill out a speaker card for each item you wish to speak on, and place in the speaker card box next to the City Clerk.
At this time, the City is temporarily suspending virtual participation by Zoom at Council meetings and will re evaluate at a future date.
Observe Virtually via Zoom: https://us06web.zoom.us/j/89367418299 Call In via Telephone: One tap mobile: 16694449171,,89367418299# or dial 1 (669) 4449171 Meeting ID: 893 6741 8299
Watch on TV: Comcast channel 28, UVerse channel 099
Submit written public comment : email comments to [email protected] or submit your comment online through the agenda portal. Comments that are received at least two hours prior to the meeting, will be distributed to the Mayor and City Councilmembers and placed on the City's website as part of the agenda packet for the meeting. Comments received after the cutoff time will be posted online and made part of the record the next business day.
Closed Captioning/Live Transcription
This meeting will be transcribed live via the Zoom platform. Inperson attendees will be able to see the transcription at the bottom of the screens in the Council Chamber and City Hall. Zoom attendees with a Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal zoom screen. Learn more at https://support.zoom.us/ .
Decorum
The Mayor has the authority to rule any speaker out of order, including speakers during the General Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting. The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals.
Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak.
Animals in Council Chamber
No animals shall be allowed at or brought in to a public meeting by any person except (i) as to members of the public or City staff utilizing the assistance of a service animal, which is defined as a guide dog, signal dog, or other animal individually trained to provide assistance to an individual with a disability, or (ii) as to police officers utilizing the assistance of a dog(s) in law enforcement duties.
CLOSED SESSION 5:30 P.M.
CALL TO ORDER – CLOSED SESSION 5:30 P.M.
· ROLL CALL
CLOSED SESSION
· CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to California Government Code Section 54956.8
Property: CityOwned Fairgrounds Property (APN 007031004, 175 Fairgrounds Drive; and 007031005, 866 E Washington)
Agency Negotiator: Peggy Flynn, City Manager
Negotiating Parties: Fourth District Agricultural Association Under Negotiation: Price and terms of payment and other terms of use of portions of Cityowned Fairgrounds property for presentation of Sonoma Marin Fair PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
ADJOURN TO CLOSED SESSION
REGULAR SESSION 6:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
AGENDA CHANGES AND DELETIONS (TO CURRENT AGENDA ONLY)
PROCLAMATIONS
Saint Vincent De Paul High School Football Team
REPORT OUT OF CLOSED SESSION
GENERAL PUBLIC COMMENT
During General Public Comment , the public is invited to make comments on items of public interest that are within the City Council’s subject matter jurisdiction and that are not listed on the current agenda. Public comments are limited up to three minutes per person. Depending on the number of persons wishing to address the Council, time will be allocated in equal shares totaling no more than twenty minutes, subject to the Council’s discretion (Cal. Gov’t. Code §54954.3(a), Petaluma City Council Rules, Policies and Procedures, III).
General Public Comments
COUNCIL COMMENT
CITY MANAGER COMMENT
CONSENT CALENDAR
1. Minutes of the City Council/PCDSA Regular Meeting of December 4, 2023
2. Tentative Agenda for City Council/PCDSA Regular Meeting of January 8, 2024 and Significant Agenda Items for Dec 2023Feb 2024 – Updated 12/14/23
3. Resolution Accepting Bids and Awarding Contracts to the Lowest Responsible Bidder (Ramos Oil) for Bulk Gasoline and Diesel Fuel Delivery and Authorizing the City Manager to Execute the Necessary Agreements or Purchase Orders
4. Resolution Accepting Completion and Authorizing the City Clerk to File a Notice of Completion with the Sonoma County Recorder’s Office and Authorizing City Staff to Release the 10% Retention Fee for Services Performed on the North McDowell Boulevard Complete Streets Project C16102147 by Team Ghilotti, Inc.
5. Resolution to Approve the 2024 Downtown Petaluma Business Improvement District Annual Report and Related Budget; Declaring the Intention to Levy the 2024 Annual Assessment; and Setting a Public Hearing on the Proposed 2024 Annual Assessment
6. Resolution Authorizing the City Manager to Enter into an Agreement with Willdan to Install Heat Pump Water Heaters at City Facilities
7. Resolution Approving the Purchase of Video Detection Cameras from Iteris Inc., in the Amount of $82,552.05 and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
8. Resolution Authorizing Award of Contract for the Pavement Restoration & Reconstruction Citywide FY23/24 Maria Dr. C16102248 and Urban Recycled Water System – Maria Extension/Loop FY23/24 C66501834 to Azul Works, Inc., Rejecting Ghilotti Brothers, Inc.’s Bid Protest, and Finding This Action is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5)
9. Resolution Authorizing the Purchase of a 2023 Hybrid Ford Police Interceptor for the Amount Not to Exceed $60,000, a 2024 Harley Davidson Police Motorcycle for the Amount of $39,585.79, and an Estimated $25,000 for the Purchase of Standard Accessory Equipment and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
PUBLIC HEARINGS AND MATTERS FOR CONSIDERATION
10. Receive a Presentation of North Bay Animal Services' Annual Report for 2022 Including Audited Financial Statements for 2021 and 2022 – Updated 12/18/23
11. Introduction (First Reading) of an Ordinance and Adoption of an Urgency Ordinance Authorizing the City Manager to Enter into a Lease Agreement With Seamus Redwood, LP, for 13,408 Square Feet of Additional Office Space for Public Works and Utilities Administrative Offices at 1318 Redwood Way – Updated 12/18/23
12. License Agreement With the State of California 4th District Agricultural Association For Use of the CityOwned Fairgrounds Property for the Annual Fair
13. Adoption of an Urgency Ordinance and Introduction (First Reading) of an Ordinance Amending Chapter 5 of the Petaluma Implementing Zoning Ordinance to Add Section
5.080 Establishing a Fairgrounds Overlay Zone and Authorizing a Zoning Map Amendment to Zone a Portion of Two Existing Parcels Located at 866 E Washington and 0 E Washington St; APNs: 007031004; 007031005 – PUBLISHED 12/13/23
ADJOURNMENT
In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (707) 7784360 (voice) or (707) 7784480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products.
The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code.
In accordance with Government Code §54957.5, any materials of public record relating to an agenda item for a regular meeting of the City Council that are provided to a majority of the members less than 72 hours before the meeting will be made available immediately online as part of the agenda packet on the City website at www.cityofpetaluma.org/meetings and at the City Clerk’s Office, 11 English Street, during normal business hours. Materials of public record that are distributed during the meeting shall be made available for public inspection at the meeting if prepared by the City or a member of its legislative/advisory body, or the next business day after the meeting if prepared by some other person.
If you challenge the land use and zoning actions in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City at, or prior to, the public hearing. st rd
CITY OF PETALUMA, CALIFORNIA
REGULAR MEETING OF THE CITY COUNCIL &
PETALUMA COMMUNITY DEVELOPMENT SUCCESSOR AGENCY (PCDSA) MAYOR
Kevin McDonnell
COUNCIL MEMBERS
Brian Barnacle
Janice Cader Thompson (Vice Mayor)
Mike Healy
Karen Nau
Dennis Pocekay
John Shribbs
CITY MANAGER
Peggy Flynn
CITY CLERK
Kami Noriega (Interim)
CITY ATTORNEY
Eric W. Danly
COUNCIL MEETINGS
1 and 3 Mondays of each month
City Hall Council Chamber
11 English Street
Petaluma, CA 94952
CONTACT INFORMATION
Phone (707)7784360
[email protected]
cityofpetaluma.org
AGENDA
AMENDED 12/14/23
Monday, December 18, 2023
CLOSED SESSION 5:30 P.M. / REGULAR SESSION 6:30 P.M.
Pilot Hybrid Meeting Format
City Council meetings are currently being held in a pilot hybrid format, by virtual teleconference as well as inperson.
Teleconference login information for observing virtual meetings are available in each specific meeting agenda.
How to Observe and/or Participate and Provide Public Comment at a Meeting Attend InPerson: Petaluma City Council Chamber located at 11 English Street, Petaluma, CA. Please fill out a speaker card for each item you wish to speak on, and place in the speaker card box next to the City Clerk.
At this time, the City is temporarily suspending virtual participation by Zoom at Council meetings and will re evaluate at a future date.
Observe Virtually via Zoom: https://us06web.zoom.us/j/89367418299 Call In via Telephone: One tap mobile: 16694449171,,89367418299# or dial 1 (669) 4449171 Meeting ID: 893 6741 8299
Watch on TV: Comcast channel 28, UVerse channel 099
Submit written public comment : email comments to [email protected] or submit your comment online through the agenda portal. Comments that are received at least two hours prior to the meeting, will be distributed to the Mayor and City Councilmembers and placed on the City's website as part of the agenda packet for the meeting. Comments received after the cutoff time will be posted online and made part of the record the next business day.
Closed Captioning/Live Transcription
This meeting will be transcribed live via the Zoom platform. Inperson attendees will be able to see the transcription at the bottom of the screens in the Council Chamber and City Hall. Zoom attendees with a Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal zoom screen. Learn more at https://support.zoom.us/ .
Decorum
The Mayor has the authority to rule any speaker out of order, including speakers during the General Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting. The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed. All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals.
Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak.
Animals in Council Chamber
No animals shall be allowed at or brought in to a public meeting by any person except (i) as to members of the public or City staff utilizing the assistance of a service animal, which is defined as a guide dog, signal dog, or other animal individually trained to provide assistance to an individual with a disability, or (ii) as to police officers utilizing the assistance of a dog(s) in law enforcement duties.
CLOSED SESSION 5:30 P.M.
CALL TO ORDER – CLOSED SESSION 5:30 P.M.
· ROLL CALL
CLOSED SESSION
· CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to California Government Code Section 54956.8
Property: CityOwned Fairgrounds Property (APN 007031004, 175 Fairgrounds Drive; and 007031005, 866 E Washington)
Agency Negotiator: Peggy Flynn, City Manager
Negotiating Parties: Fourth District Agricultural Association Under Negotiation: Price and terms of payment and other terms of use of portions of Cityowned Fairgrounds property for presentation of Sonoma Marin Fair PUBLIC COMMENT ON CLOSED SESSION ITEMS
Prior to adjournment into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session.
ADJOURN TO CLOSED SESSION
REGULAR SESSION 6:30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
AGENDA CHANGES AND DELETIONS (TO CURRENT AGENDA ONLY)
PROCLAMATIONS
Saint Vincent De Paul High School Football Team
REPORT OUT OF CLOSED SESSION
GENERAL PUBLIC COMMENT
During General Public Comment , the public is invited to make comments on items of public interest that are within the City Council’s subject matter jurisdiction and that are not listed on the current agenda. Public comments are limited up to three minutes per person. Depending on the number of persons wishing to address the Council, time will be allocated in equal shares totaling no more than twenty minutes, subject to the Council’s discretion (Cal. Gov’t. Code §54954.3(a), Petaluma City Council Rules, Policies and Procedures, III).
General Public Comments
COUNCIL COMMENT
CITY MANAGER COMMENT
CONSENT CALENDAR
1. Minutes of the City Council/PCDSA Regular Meeting of December 4, 2023
2. Tentative Agenda for City Council/PCDSA Regular Meeting of January 8, 2024 and Significant Agenda Items for Dec 2023Feb 2024 – Updated 12/14/23
3. Resolution Accepting Bids and Awarding Contracts to the Lowest Responsible Bidder (Ramos Oil) for Bulk Gasoline and Diesel Fuel Delivery and Authorizing the City Manager to Execute the Necessary Agreements or Purchase Orders
4. Resolution Accepting Completion and Authorizing the City Clerk to File a Notice of Completion with the Sonoma County Recorder’s Office and Authorizing City Staff to Release the 10% Retention Fee for Services Performed on the North McDowell Boulevard Complete Streets Project C16102147 by Team Ghilotti, Inc.
5. Resolution to Approve the 2024 Downtown Petaluma Business Improvement District Annual Report and Related Budget; Declaring the Intention to Levy the 2024 Annual Assessment; and Setting a Public Hearing on the Proposed 2024 Annual Assessment
6. Resolution Authorizing the City Manager to Enter into an Agreement with Willdan to Install Heat Pump Water Heaters at City Facilities
7. Resolution Approving the Purchase of Video Detection Cameras from Iteris Inc., in the Amount of $82,552.05 and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
8. Resolution Authorizing Award of Contract for the Pavement Restoration & Reconstruction Citywide FY23/24 Maria Dr. C16102248 and Urban Recycled Water System – Maria Extension/Loop FY23/24 C66501834 to Azul Works, Inc., Rejecting Ghilotti Brothers, Inc.’s Bid Protest, and Finding This Action is Not a “Project” Pursuant to CEQA Guidelines Section 15378(b)(5)
9. Resolution Authorizing the Purchase of a 2023 Hybrid Ford Police Interceptor for the Amount Not to Exceed $60,000, a 2024 Harley Davidson Police Motorcycle for the Amount of $39,585.79, and an Estimated $25,000 for the Purchase of Standard Accessory Equipment and Authorizing the City Manager to Execute All Documents Necessary to Complete the Purchase
PUBLIC HEARINGS AND MATTERS FOR CONSIDERATION
10. Receive a Presentation of North Bay Animal Services' Annual Report for 2022 Including Audited Financial Statements for 2021 and 2022 – Updated 12/18/23
11. Introduction (First Reading) of an Ordinance and Adoption of an Urgency Ordinance Authorizing the City Manager to Enter into a Lease Agreement With Seamus Redwood, LP, for 13,408 Square Feet of Additional Office Space for Public Works and Utilities Administrative Offices at 1318 Redwood Way – Updated 12/18/23
12. License Agreement With the State of California 4th District Agricultural Association For Use of the CityOwned Fairgrounds Property for the Annual Fair
13. Adoption of an Urgency Ordinance and Introduction (First Reading) of an Ordinance Amending Chapter 5 of the Petaluma Implementing Zoning Ordinance to Add Section
5.080 Establishing a Fairgrounds Overlay Zone and Authorizing a Zoning Map Amendment to Zone a Portion of Two Existing Parcels Located at 866 E Washington and 0 E Washington St; APNs: 007031004; 007031005 – PUBLISHED 12/13/23
ADJOURNMENT
In accordance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (707) 7784360 (voice) or (707) 7784480 (TDD). Translators, American Sign Language interpreters, and/or assistive listening devices for individuals with hearing disabilities will be available upon request. A minimum of 48 hours is needed to ensure the availability of translation services. In consideration of those with multiple chemical sensitivities or other environmental illness, it is requested that you refrain from wearing scented products.
The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the Government Code.
In accordance with Government Code §54957.5, any materials of public record relating to an agenda item for a regular meeting of the City Council that are provided to a majority of the members less than 72 hours before the meeting will be made available immediately online as part of the agenda packet on the City website at www.cityofpetaluma.org/meetings and at the City Clerk’s Office, 11 English Street, during normal business hours. Materials of public record that are distributed during the meeting shall be made available for public inspection at the meeting if prepared by the City or a member of its legislative/advisory body, or the next business day after the meeting if prepared by some other person.
If you challenge the land use and zoning actions in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City at, or prior to, the public hearing. st rd