Pico Rivera City Council
October 11, 2022

*Commissioners receive a $30.00 stipend per each meeting held and attended. .

Tuesday, October 11, 2022
Regular Meeting 6:00 p.m.

Council Chamber
Next Resolution No. 7229
Next Ordinance No. 1162
Next Agreement No. 22-2132
Successor Agency to PRRA
Next Resolution No. SA-22-24
Next Ordinance No. SA-01
Next Agreement No. S22-006
Housing Assistance Agency
Next Resolution No. HA-105
Next Ordinance No. HA-16
Water Authority
Next Resolution No. 22-36
Next Ordinance No. 22-01
Next Agreement No. 22-68
Public Financing Authority
Next Resolution No. PFA-22-13
ROLL CALL:

Mayor/Chairman/President:

Dr. Monica Sanchez
Mayor Pro Tempore/Vice Chairman/Vice President:

Erik Lutz
Councilmembers/Directors/Commissioners:

Gustavo V. Camacho
Raul Elias
Andrew C. Lara

CERTAIN PROVISIONS OF THE BROWN ACT ARE TEMPORARILY WAIVED PURSUANT TO GOVERNOR NEWSOM’S EXECUTIVE ORDER N-25-20, N-29-20 AND AB 361. CITY COUNCIL MEETINGS CAN BE ATTENDED IN PERSON OR VIEWED LIVE ON CTV3 AND THE CITY’S WEBSITE AT WWW.PICO-RIVERA.ORG. IF YOU WISH TO SUBMIT A

PUBLIC COMMENT CARD ON ANY OF THE LISTED AGENDA ITEMS OR NON-AGENDA ITEMS, YOU MAY DO SO IN ADVANCE BY EMAIL TO THE CITY CLERK’S OFFICE AT [email protected]. PLEASE PROVIDE YOUR FULL NAME AND SUBJECT. PUBLIC CORRESPONDENCE SUBMITTED ELECTRONICALLY VIA EMAIL WILL BE PROVIDED TO THE CITY COUNCIL, BUT NOT READ ALOUD AT THE MEETING.

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REGISTRATION IN ADVANCE FOR THIS MEETING IS REQUIRED. After registering, you will receive a confirmation email containing information about joining the meeting.

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https://us06web.zoom.us/meeting/register/tZ0kf-iorzsjHNLpVAwFs5uo8d6pt7B6FaWk HOW TO PARTICIPATE DURING THE MEETING: Members of the public are encouraged to participate under PUBLIC COMMENTS on any agenda and non-agenda items of interest during the PUBLIC COMMENTS period. When called upon to speak please state your name for the record.

Meeting jointly and regularly with the Pico Rivera Successor Agency to the Pico Rivera Redevelopment Agency (as needed); Pico Rivera *Housing Assistance Agency (as needed); Pico Rivera Water Authority (as needed); and Public Financing Authority (as needed) 10-11-2022 Agenda City Council

Members of the public desiring to participate in the virtual City Council meeting are invited and welcome to do so. Please be advised that there exists the possibility of technological interruptions in telephone or Zoom connections which are beyond the control of City staff.

Every effort will be made to establish or reestablish uninterrupted virtual participation in the Council meeting. Your patience and understanding is appreciated.

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AND PLEASE REFRAIN FROM TEXTING DURING THE MEETING
**************************************************************************************************** In compliance with the Americans with Disabilities Act of 1990, the City of Pico Rivera is committed to providing reasonable accommodations for a person with a disability. Please call the City Clerk’s office at (562) 801-4389, if special accommodations are necessary and/or if information is needed in an alternative format. Special requests must be made in a reasonable amount of time in order that accommodations can be arranged (within 24 to 48 hours’ notice).

INVOCATION:

PLEDGE OF ALLEGIANCE:

SPECIAL PRESENTATION(S): None

PUBLIC COMMENTS - IF YOU WOULD LIKE TO COMMENT ON ANY LISTED AGENDA ITEMS OR NON-AGENDA ITEMS, PLEASE EMAIL THE CITY CLERK’S OFFICE AT [email protected] OR JOIN THE MEETING IN PERSON OR VIA COMPUTER/TELEPHONE.

When you are called to speak, please come forward and state your name and city of residency for the record. You have three (3) minutes to make your remarks. In accordance with Government Code Section 54954.2, members of the City Council may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) provide a reference to staff or other resources for factual information; 4) request staff to report to the City Council at a subsequent meeting concerning any matter raised by the public; and 5) direct staff to place a matter of business on a future agenda.

City Council members cannot comment on items that are not listed on a posted agenda.

CONSENT CALENDAR ITEMS:

All items listed on the Consent Calendar may be acted on by a single motion without separate discussion. Any motion relating to a Resolution or Ordinance shall also waive the reading of the titles in full and include its adoption as appropriate. If discussion or separate vote on any item is desired by a Councilmember or staff, that item may be pulled from the Consent Calendar for separate consideration.

CONSENT CALENDAR:

City Council:

1. Minutes:
• City Council regular meeting September 27, 2022
Recommendation: Approve
• Parks and Recreation Commission meeting of April 14, 2022 Recommendation: Receive and file
10-11-2022 Agenda City Council

2. 6
th Warrant Register of the 2022-2023 Fiscal Year. (700) Check Numbers: 290315-290360; 290361-290398
Special Check Numbers: None
Recommendation: Approve

3. Authorization to Enter Into Contract with ECS Imaging, Inc. for Electronic Document Management Software and Services. (500)
Recommendation:

1. Award a Professional Service Agreement to ECS Imaging, Inc. (ECS) for Laserfiche electronic document management software and services, in an amount not-to-exceed $112,365 over three (3) years, with two (2) one-year extensions of $29,595 in each year at the City of Pico Rivera’s discretion; and

2. Authorize the City Manager to execute the Professional Service Agreement in a form approved by the City Attorney.

Agreement No. ________

4. Agreement with RSG, Inc. to Provide Mobilehome Rent Implementation and Administration Services. (500)
Recommendation:

1. Authorize the City Manager to enter into a Professional Services Agreement with RSG, Inc. for a three-year period for an amount not-to-exceed $300,000; and

2. Approve an appropriation of $300,000 from the fiscal year (FY) 2020-21 General Fund operating surplus to Account No. 100-30.3010-54500 (Administration-Contracted Services) in FY 2022-23.

Agreement No. ________

5. Approve the Proposed Early Retirement Incentive Program Side Letter No. 13 for a Unit Member of Service Employees’ International Union Local 721.

Recommendation:

1. Approve the proposed Side Letter No. 13 with the City employee group Service Employees’ International Union Local 721 (Full-Time Unit); and

2. Authorize payment of $47,000 in Early Retirement Incentive Program II incentive.

CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION
REGULAR AGENDA: None

CITY MANAGER/STAFF REPORTS
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234

REPORTS, NEW BUSINESS, OLD BUSINESS)
CLOSED SESSION:
10-11-2022 Agenda City Council

a. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Designated Representative: City Manager Steve Carmona and Assistant City Manager/Interim Administrative Services Director Angelina Garcia Employee Organizations: Service Employees International Union Local 721 Directors Unit
ADJOURNMENT:

AFFIDAVIT OF POSTING
I, Anna M. Jerome, City Clerk, for the City of Pico Rivera, DO HEREBY CERTIFY, under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the Pico Rivera City Hall bulletin board, Pico Rivera website www.pico-rivera.org, Pico Rivera Post Office and Parks: Smith, Pico and Rivera which are available for the public to view on this 6
th, day of October 2022.

Dated this 6
th, day of October 2022
Anna M. Jerome, CMC
City Clerk
SB343 NOTICE
In compliance with and pursuant to the provisions of SB343 any public writing distributed by the City Clerk to at least a majority of the City Council Members regarding any item on this regular meeting agenda will be available on the City’s website.

STATEMENT REGARDING DECORUM AT CITY COUNCIL MEETINGS
If you wish to speak at the time set aside for public comments, the City Council has established the following standards and Rules of Decorum as allowed by State law. • Public comment is limited to those portions of the meeting referred to as Public Comments. These portions are intended for members of the public to address the City Council, Successor Agency, Housing Assistance Agency or Water Authority on matters related to agendas or any other items under the subject matter jurisdiction of the City Council or Agencies. Please fill out the desired color-coded card prior to the start of the meeting at 6:00 p.m. Once the meeting has begun, no further cards will be accepted. • A yellow Public Hearing Comment Request card must be completed to speak during a Public Hearing.
• A green Public Comment Request – Card is for those wishing to address the Council/Agency on agenda items or any other items under the subject jurisdiction of the City Council/Agency.
• Citizens may address the Council, Successor Agency or Housing Assistance Agency once for a maximum of three minutes. After each speaker returns to his/her seat, the Mayor shall determine the time and manner of response, but typically if answers are available, they will be given after all speakers have had an opportunity to address the City Council.
• Members of the audience are asked to refrain from clapping or otherwise speaking from their seats. Those not meeting the standards for decorum may be escorted from the meeting.

RULES OF DECORUM CAN BE FOUND IN THE PICO RIVERA MUNICIPAL CODE SECTION

2.08.050 AS ESTABLISHED BY ORDINANCE 783 ADOPTED ON AUGUST 20, 1990 AND AMENDED BY ORDINANCES 822 (SEPTEMBER 21, 1992) AND 1020 (MARCH 21, 2006).

Tuesday, September 27, 2022
A Regular Meeting of the City Council and Water Authority was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.

Mayor/President Dr. Sanchez called the regular meeting to order at 6:01 p.m. on behalf of the City Council.

PRESENT: Camacho, Elias, Lara, Lutz, Sanchez
ABSENT: None
INVOCATION: Delivered by Mayor Pro Tem Lutz
PLEDGE OF ALLEGIANCE: Led by Councilmember Lara
SPECIAL PRESENTATION(S):
• Certificate of Recognition presented to Oracio Gonzales of Ollin Strategies • Veterans Resource Center Update
City Manager Carmona provided an update on the Veterans Resource Center stating that the center will be located at the Pico Rivera Senior Center Monday through Thursday with one Veterans Resource Officer and a part-time staff member. Ribbon Cutting is scheduled for November 2022. Innovation and Communications Director Hernandez stated that a web page has been dedicated to Veterans Resources on the City’s new Virtual City Hall allowing residents to obtain Veteran information around the clock, make an appointment with the Veterans Resource Officer, find local Veteran organizations, and more.

PUBLIC HEARING(S):

City Council:

1. Public Hearing – General Plan Amendment No. 61 Adoption of the 2021- 2029 Housing Element. (1600)
Mayor Dr. Sanchez opened the public hearing and noted that there were no written communications or public comment cards to provide public testimony.

Mayor Dr. Sanchez closed the public hearing.

Motion by Mayor Pro Tem Lutz, seconded by Councilmember Lara to approve Resolution No. 7227 ratifying the General Plan Amendment No. 61 and Mitigated Negative Declaration and Mitigation Monitoring Plan. Motion carries by the following roll call vote: 1
09-27-22.CityCouncilMinutes

Resolution No. 7227 A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PICO RIVERA, CALIFORNIA, ADOPTING GENERAL PLAN
AMENDMENT NO. 61 FOR THE SIXTH CYCLE 2021-2029 HOUSING

ELEMENT, ASSOCIATED LAND USE UPDATES AND CALIFORNIA

ENVIRONMENTAL QUALITY ACT MITIGATED NEGATIVE
DECLARATION AND MITIGATION MONITORING PLAN (SCH. NO.
2021120397)
AYES: Camacho, Elias, Lara, Lutz, Sanchez
NOES: None
PUBLIC COMMENTS:

John Garcia:
• Addressed the City Council regarding the Veterans Resource Center and acknowledged City Manager and City staff.

Lauren Talbott, Pico Rivera Library Manager:
• Addressed the City Council regarding library updates and upcoming events.

CONSENT CALENDAR ITEMS:

City Council:

2. Minutes:
• Approved City Council regular meeting of September 13, 2022

3. Approved 5th Warrant Register of the 2022-2023 Fiscal Year. (700) Check Numbers: 290220-290247; 290248-290268; 290269-290314 Special Check Numbers: None

4. Conflict-of-Interest Code Biennial Review. (300)

This item was pulled from the consent calendar for further discussion and clarification.

5. Treasurer’s Monthly Investment Transaction Report as of August 31, 2022. (700)

1. Receive and file the Treasurer’s Monthly Investment Transaction Report as of August 31, 2022.

6. Assembly Bill 361 Findings. (300)

1. Received and filed this report and made the following findings: (a) The City Council has reconsidered the circumstances of the state of emergency; and (b) the following circumstances exist, (i) the state of emergency continues to directly impact the ability of the members to meet safely in person and (ii) the City Council continues to provide measures 09-27-22.CityCouncilMinutes

such as remote or hybrid meeting participation to promote social distancing; and

2. Took such additional, related, action that may be desirable.

7. On-Call Panel for Lobbying, Advocacy and Grant Support Services. (700)

1. Authorized the City Manager to establish an on-call, task order-based panel for lobbying, advocacy, and grant support services with Actum, LLC, Kiley & Associates, MNS Engineering, Ollin Strategies, Thorn Run Partners, and Townsend Public Affairs for a performance period of three (3) base years and two (2), one-year options to extend as authorized by the City Manager; and

2. Authorized the City Manager to issue individual task orders and execute professional services agreements as needed for a not-to-exceed amount of $250,000 for each firm designated to serve as part of the panel of oncall consultants and used for task requested projects.

8. Approve Amendment No. 4 to Agreement No. 15-1615 to Renew the Tyler Technologies (New World Systems Software License, Maintenance and Support) Agreement for the City of Pico Rivera Financial System. (500)

1. Authorized the City Manager to execute the renewal clause in the maintenance and support agreement with Tyler Technologies, the parent company of New World Systems, Inc. for the continued maintenance and support of the City of Pico Rivera’s financial system, for an amount not-toexceed $88,200 for fiscal year (FY) 2022-23 and $92,610 for FY 2023-24 by executing Amendment No. 4 to the original software license and service Agreement No. 15-1615, dated August 10, 2015.

2. Authorized the City Manager to execute the Professional Services Agreement Amendment in a form approved by the City Attorney.

Agreement No. 15-1615-4

9. Approve Amendment No. 2 to Agreement No. 12-1361 with the City of Downey for Traffic Signal Maintenance Services at Various Shared Signalized Intersections on Telegraph Road. (500)

1. Approved Amendment No. 2 to Agreement No. 12-1361 with the City of Downey for Traffic Signal Maintenance Services at various shared signalized intersections on Telegraph Road; and

2. Authorized the City Manager to execute the Amendment in a form approved by the City Attorney.

Agreement No. 12-1361-2

10. Pico Rivera – Major Corridors Median and Parkway Beautification Project (CIP No. 50075); CCL-5351(041) – Award Professional Agreement for Design and Construction Support Services. (500)
09-27-22.CityCouncilMinutes

1. Awarded a Professional Services Agreement to Moore Iacofano Goltsman, Inc. (MIG Inc.) to provide design and construction support services for the Pico Rivera-Major Corridors Median and Parkway Beautification Project (CIP No. 50075); CCL-5351(041) for an amount notto-exceed $301,703; and

2. Authorized the City Manager to execute the agreement in a form approved by the City Attorney.

Agreement No. 22-2130

11. Rosemead Boulevard Median and Parkway Beautification Project (CIP No. 50076); CCL-5351(042) – Award Professional Agreement for Design and Construction Support Services. (500)

1. Awarded a Professional Services Agreement to Moore Iacofano Goltsman, Inc. (MIG Inc.) to provide design and construction support services for the Rosemead Boulevard Median and Parkway Beautification Project (CIP No. 50076); CCL-5351(042) for an amount not-to-exceed $247,032; and

2. Authorized the City Manager to execute the agreement in a form approved by the City Attorney.

Agreement No. 22-2131

12. Urgent Repair of Telegraph Road Bridge Over Rio Hondo Channel, Bridge No. 53C0156 (0993) – (CIP No. 50096). (700)

1. Authorized the award to complete a Basis of Design Report for the predesign of needed bridge repairs and report back to City Council with the scope of proposed bridge repairs, including anticipated total project costs and schedule; and

2. Amended the fiscal year (FY) 2022-23 Adopted Budget by appropriating funding in the amount of $30,092 in Measure R Funds (Fund 207) to Account No. 207.70.7300-54500-CIP50096 and appropriated $30,092 in Capital Improvement Fund (Fund 400) to Account No. 400.70.7300- 54500-CIP50096.

13. Vehicle Replacement – Purchase of Nine (9) Trucks for the Streets and Parks Divisions. (700)

1. Authorized the purchase of eight (8) 2023 Ford F-150 2-wheel drive regular cab pick-up trucks in the aggregate amount of $297,834 from National Auto Fleet Group, a vendor with Sourcewell Contract No. 091521-NAF; and

2. Authorized the purchase of one (1) 2022 Ford F-250 super cab utility body work pick-up truck in the amount of $62,698 from Rush Truck Center in Whittier using the National Cooperative Purchasing Alliance (NCPA), 09-27-22.CityCouncilMinutes

Contract No. 05-47 for heavy equipment, diesel truck, bus parts and related goods and services; and

3. Authorized the City Manager to execute all documents related to the purchase of the recommended vehicles.

Water Authority:

14. Minutes:
• Approved City Council regular meeting of July 12, 2022

15. Approve Agreement with Automated Water Treatment in the Amount of $113,032 for Chlorine Disinfectant Tablets. (500)

1. Approved agreement between the Pico Rivera Water Authority and Automated Water Treatment in the amount of $113,032 to provide chemical supplies including delivery services; and

2. Authorized the Executive Director to sign the agreement in a form approved by the General Counsel.

Agreement No. 22-66

16. On-Call Emergency Water System Repair Services – Award Professional Services Agreements. (500)

1. Awarded a Professional Services Agreement for a term of three (3) years in the total amount not-to-exceed $2,000,000 to W.A. Rasic Construction Company Inc. to provide on-call emergency water system repair services; and

2. Awarded a Professional Services Agreement for a term of three (3) years in the total amount not-to-exceed $2,000,000 to Stephen Doreck Equipment Rentals, Inc. to provide on-call emergency water system repair services; and

3. Authorized the Executive Director to execute the agreements in a form approved by the City Attorney.

Agreement No. 22-67 Agreement No. 22-68
Motion by Councilmember/Commissioner Lara, seconded by
Councilmember/Commissioner Camacho to approve Consent Calendar Item Nos. 2, 3, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 and 16. Motion carries by the following roll call vote:

AYES: Camacho, Elias, Lara, Lutz, Sanchez
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION:
09-27-22.CityCouncilMinutes

4. Conflict-of-Interest Code Biennial Review. (300)

Councilmember Elias suggested that in the future City Council have input with City Attorney Alvarez-Glasman acknowledging his request.

Motion by Councilmember Camacho, seconded by Councilmember Lara to rescind Resolution No. 7103 and approve City Council Resolution No. 7228 amending the City of Pico Rivera’s Conflict-of-Interest Code that shall be applicable for the City Council, all specified positions under Government Code Section 87200, Commissioners, and the designated positions set forth in Appendix “A” including consultants set forth in Appendix “B” pursuant to the requirements of the State Political Reform Act.

Resolution No. 7228 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, RESCINDING RESOLUTION NO. 7103 AND ADOPTING A CONFLICT-OF-INTEREST CODE APPLICABLE

TO THE MEMBERS OF THE CITY COUNCIL AND DESIGNATED CITY

COMMISSIONERS AND EMPLOYEES BY INCORPORATING BY
REFERENCE TITLE 2, CALIFORNIA CODE OF REGULATIONS,
SECTION 18730, THE STANDARDIZED CONFLICT-OF-INTEREST
CODE
AYES: Camacho, Elias, Lara, Lutz; Sanchez
NOES: None
REGULAR AGENDA: None
CITY MANAGER/STAFF REPORTS: None
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234 REPORTS, NEW BUSINESS, OLD BUSINESS):

Councilmember Lara and Councilmember Camacho reported on the Infrastructure Ad Hoc Committee meeting where they discussed the Whittier Boulevard and Beverly Boulevard Median projects and rapid transit. Councilmember Lara reported on a meeting with the Commander of the Durfee Avenue VFW post regarding a carshow event; he asked staff to look into the graffiti on the Spreading Grounds and requested to agendize the creation of a $10K youth sports fund to help pay for sport registrations, seconded by Councilmember Camacho.

Mayor Pro Tem Lutz and Councilmember Lara commented on the Proclamation presented to Alejandro Fernandez during his concert.

Councilmember Elias asked staff to look into scheduling a Parking Ad Hoc Committee meeting and requested an update on the funds for the PRIDE program and the Golf Course 5-year profit loss report. City Manager Carmona stated that the Golf Course report will be re-sent to the City Council tomorrow and regarding the PRIDE funds, he stated that it will come before City Council for approval at a future meeting. 09-27-22.CityCouncilMinutes

Mayor Sanchez and Councilmember Camacho commented on the successful Fiestas Patrias event hosted by Ajua Jalisco at Smith Park.

Mayor Dr. Sanchez reported on her attendance to a meet and greet with Assemblywoman Lisa Calderon and the VFW Post 77 Veterans event.

Recessed to Closed Session at 7:00 p.m.

ALL CITY COUNCIL MEMBERS WERE PRESENT
Reconvened from Closed Session at 7:05 p.m.

ALL CITY COUNCIL MEMBERS WERE PRESENT
CLOSED SESSION(S):
a. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Designated Representative: City Manager Steve Carmona, Assistant City Manager/Interim Administrative Services Director Angelina Garcia Employee Organizations: Service Employees International Union Local 721 Directors Unit
City Attorney Alvarez-Glasman stated that direction was provided to City staff. No final action was taken and there was nothing further to report.

ADJOURNMENT:

Mayor/President Dr. Sanchez adjourned the City Council meeting at 7:06 p.m. in memory of Veteran Manuel Hernandez and 1973 El Rancho High School graduate Mark Bailey. There being no objection it was so ordered.

AYES: Camacho, Elias, Lara, Lutz, Sanchez
NOES: None
______________________________________
Dr. Monica Sanchez, Mayor/President
ATTEST:
_______________________________
Anna M. Jerome, City Clerk/Authority Secretary
09-27-22.CityCouncilMinutes

I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council and Water Authority regular meeting dated September 27, 2022 and approved by the City Council on October 11, 2022.
________________________________
Anna M. Jerome, City Clerk/Authority Secretary
Thursday, April 14, 2022
A Regular Meeting of the Parks and Recreation Commission was held in the Parks and Recreation Community Room, 6767 Passons Boulevard, Pico Rivera, California. Chair Gloria Aguirre called the meeting to order at 6:03 p.m.

PRESENT: Chair Gloria Aguirre, Vice-Chair Adrian McEachren, Commissioner Rocio Estrada Santos, Commissioner John Contreras, and Commissioner Jacob Rodriguez.

PLEDGE OF ALLEGIANCE: Led by Commissioner Jacob Rodriguez PUBLIC COMMENT: No public comment
AGENDA ITEMS:

1. MINUTES:
• Parks and Recreation Commission Meeting of February 10, 2022

Recommendation: Approve
A motion was made by Commissioner Contreras, seconded by Commissioner Rodriguez, and carried on to roll call vote to approve the minutes of February 10, 2022.

2. NEW BUSINESS:
a) None

3. OLD BUSINESS:
a) The Roldan Futsal Pitch Update
Director Yugar thanked the commissioners who attended the grand opening ceremony. She reported that there has been a lot happening since then. We had the Certified Farmers Market Kick-Off on April 6th, the Easter Eggstravaganza on April 9th, and on April 11th the parks opened back up. She recognized Senior Manager, Kaili Torres, Supervisor, Efrain Lee, and Coordinator Ana Guillen for their hard work. She added that Coordinator Deanna Diaz will be programming the futsal court. Director Yugar said the Roldan family has been in contact with her and they have expressed their gratitude for all the hard work put into this project. She told the commissioners that it all started with them, and they have now left a legacy.

Chair Aguirre asked if the fees being charged for the futsal instruction classes being used for the maintenance of the court?
Director Yugar responded no. The income from the fees is for the staffing cost, supplies, and balls. She reminded the commissioners that the City has a partnership with the Roldan family and their soccer agents and they have committed to provide $8,600 a year for 8 years. The money will be used for maintenance of the futsal court. The lifespan of the futsal court is approximately 8 years and at the end of the term it will be revisited.

PARKS AND RECREATION COMMISSION M I N U T E S
April 14, 2022 Parks and Recreation Commission Minutes

4. ORGANIZATION RECOGNITION REVIEW:
a) Pico Rivera Pony Baseball
President, Marcos Armenta, informed the Commission that this was his 5th year with the organization. He asked the commissioners if they had any questions for him.

Supervisor, Candice West, reported that they have met all the requirements and are at 66% residency. She added that all organizations are having trouble meeting their residency.

Mr. Armenta said they didn’t turn anyone away and they did the best they could.

Vice-Chair McEachren asked about the status of the PA system at Smith.

Supervisor West responded that all are in working condition.

Chair Aguirre asked about the number of participants before COVID.

Mr. Armenta said it was about 260 participants and currently they have 320.

A motion was made by Commissioner Contreras and seconded by Vice-Chair McEachren and carried on to roll call vote to recognize Pico Rivera Pony Baseball as a Community Sports Organization.
b) Pico Rivera Fastpitch
President, Jesse Hernandez, reported their numbers are extremely low. They’ve gone from 400 participants to 170. The organization worked hard to keep everyone compliant which he believes resulted in the low number of participants. They just didn’t want to go through the trouble of getting vaccinated and getting tested. The ones that did participate had a great time. Mr. Hernandez informed the commissioners that they did not have a snack bar due to lack of food handlers and board members. He’s said hopefully they will have a snack bar in the fall. He said another issue was an umpire shortage. The high schools pay more than they do so the umpires prefer to work with the high schools. He added that in order to resolve this problem the organization is having an in-house umpire clinic in order to have their own certified umpires. He also reported that many of the former players have returned to coach.

Commissioner Contreras complimented Mr. Hernandez and offered help with their umpire issue if it continues.

Mr. Hernandez thanked Commissioner Contreras.

Vice-Chair McEachren asked if the umpires are getting tested regularly and does he think this might be a deterrent.

Mr. Hernandez responded yes, they are getting tested and no he doesn’t think this has anything to do with the umpire issue. He said the overall issue is that people just don’t want to work. It’s the world we live in. It’s very sad.

Commissioner Rodriguez asked about the bookkeeping.

Mr. Hernandez said they changed tax people and he’s taking over himself to get this in order. He also mentioned there is a bench missing at field 4.

April 14, 2022 Parks and Recreation Commission Minutes

A motion was made by Vice-Chair McEachren and seconded by Commissioner Rodriguez and carried on to roll call vote to recognize Pico Rivera Fastpitch as a Community Sports Organization. c) Pico Boys Baseball League
President, Luis Carbajal, introduced himself and asked the commissioners if they had any questions.

Vice-Chair McEachren asked about their non-profit status.

Miriam Villanueva responded that they processed it in November it takes 6 months to receive any response.

Commissioner Rodriguez asked if this is sufficient for the requirements.

Supervisor West commented that they do have a temporary number and they are in communication with her. They are on the right track.

Commissioner Estrada Santos asked for Mr. Carbajal to talk about their residency.

Mr. Carbajal responded that they started the season late.

Ms. Villanueva added that they had to turn a lot of participants aways due to the lack of coaches.

Chair Aguirre asked if they are fingerprinting their volunteers and who is the custodian of that information.

Ms. Villanueva responded that they are fingerprinting their volunteers and she keeps that information.

A motion was made by Vice-Chair McEachren and seconded by Commissioner Santos Estrada and carried on to roll call vote to recognize Pico Boys Baseball League as a Community Sports Organization
d) Rivera Baseball Association
President, Mike Lay, reported that they also had the umpire issue. They have El Rancho students helping with this issue. They have had to cancel games because of this issue. It’s all about the money. He and his board will umpire, and they pay themselves $20 for gas. They do the best they can.

Chair Aguirre asked about their Department of Justice number.

Mr. Lay responded they finally got it. He thanked Chair Aguirre for her help.

Vice-Chair McEachren asked if the organizations communicate so there are no kids on a wait list.

Mr. Lay responded they do. He also suggested that the City offer a program for umpires.

A motion was made by Vice-Chair McEachren and seconded by Commissioner Rodriguez and carried on to roll call vote to recognize Rivera Baseball Association as a Community Sports Organization.

Chair Aguirre asked if anyone got fingerprinted this season.

April 14, 2022 Parks and Recreation Commission Minutes

Mr. Lay responded no but they will. He again thanked Chair Aguirre for her help.

Commissioner Rodriguez asked if residency could be lowered. Why is off season 50% and the rest of the season 66.6%.

Supervisor West responded that it established in 2018 Resolution 6743 and approved by City Council.

Director Yugar suggested they ask City Council for soft adjustments on the resolution because CSO’s cannot comply with the aftermath of COVID. She also suggested fees might need to be charged.

Chair Aguirre responded she is very much against fees.

Director Yugar said Finance will be coming to the next meeting to talk about fees. e) Pico Rivera Baseball Academy
President, Anthony Corona, introduced himself. He reported that the traveling teams have had a very challenging time since returning after COVID. He said they have been playing in Las Vegas, Arizona, Irvine, and many other places. They are having their major banquet at Mi Hacienda on May 15th and they continue with their scholar program to motivate players to do well in school.

Their major challenge is move-ups and park field usage. This is his final year managing but he will continue with baseball. He invited the commissioners to their banquet and hopes they can attend. In the near future Mr. Corona would also like to sit with the City Council and ask what it will take to build a small stadium in Pico Rivera.

Commissioner Contreras commended Mr. Corona for the program he offers and for getting the student athletes ready for the next level. He will also be attending the banquet.

A motion was made by Commissioner Contreras and seconded by Commissioner Rodriguez and carried on to roll call vote to recognize Pico Rivera Baseball Academy as a Community Sports Organization.

5. DEPARTMENTAL REPORT:
a) Director’s Report
Director Yugar informed the commissioners that the Farmer’s Market was a success and the Senior Center’s Meet and Mingle was very well attended. They had seniors waiting in line one hour before they opened the event. Director Yugar reported that the Mayor held a Woman’s Conference and approximately 150 young women attended and it was also very successful event. b) Recreation Upcoming Activities
Director Yugar and Senior Manager Torres reviewed the events for the months of March, April, and May.

April 14, 2022 Parks and Recreation Commission Minutes

March
Date Time Event Location
3/5
Saturday 11:00 a.m. Pico Fastpitch Opening Day Rio Vista Park Ongoing
Ends 3/17
9:00 a.m. – 11:30 pm
Tuesday/Thursday Booster Clinic Senior Center
3/12
Saturday 8:00 a.m.–12:00 p.m. Arbor Day Tree Planting Pio Pico Park 3/17
Thursday 5:00 – 7:00 p.m. The Roldan Futsol Pitch Grand Opening Ceremony Pico Park 3/19
Saturday 12:00 p.m. Pico Boys Opening Day Streamland Park 3/19
Saturday 10:00 a.m. Pico Rivera Pony Baseball Opening Day Smith Park 3/26
Saturday 12:00 p.m. Rivera Baseball Association Opening Day Rivera Park 3/26
Saturday 8:00 a.m. – 6:30 p.m.

Trips & Tours
The Flower Fields at
Carlsbad, CA
Senior Center
April
Date Time Event Location
4/5
Tuesday 5:00 p.m. – 7:00 p.m. The Roldan Futsal Pitch Grand Opening Pico Park 4/9
Saturday 9:00 a.m. – 1:00 p.m. Easter Eggstravaganza Pico Park 4/13
Wednesday 5:00 p.m. – 7:00 p.m. Senior Center Meet & Mingle Senior Center 4/13
Wednesday 5:00 p.m. – 9:00 p.m. Farmer’s Market Smith Park 4/20
Wednesday 5:00 p.m. – 9:00 p.m. Farmer’s Market Smith Park 4/23
Saturday 8:00 a.m.–12:00 p.m. Job Fair Senior Center
4/27
Wednesday 5:00 p.m. – 9:00 p.m. Farmer’s Market Smith Park May
Date Time Event Location
5/4
Wednesday 5:00 p.m.–9:00p.m. Farmer’s Market Smith Park 5/11
Wednesday 5:00 p.m. – 9:00 p.m. Farmer’s Market Smith Park 5/16
Monday REACH Registration Smith Park
April 14, 2022 Parks and Recreation Commission Minutes

5/18
Wednesday 5:00 p.m. – 9:00 p.m. Farmer’s Market Smith Park 5/25
Wednesday 5:00 p.m. – 9:00 p.m. Farmer’s Market Smith Park 5/30
Monday Offices Closed Memorial Day Holiday
5/30
Monday Memorial Day Ceremony Veteran’s Memorial

6. COMMISSIONER REPORTS – Park Facility Issues
Senior Center - Chair Aguirre
Pico Park - Commissioner Estrada-Santos
Rio Hondo Park - Chair Aguirre
Streamland Park - Commissioner Rodriguez
Smith Park - Vice-Chair McEachren
Rivera Park - Commissioner Contreras
Youth Center - Commissioner Rodriguez
Golf Course - Commissioner Contreras
Senior Center - Vice Chair Aguirre reported that there is really nothing to report. She reported she attended the drive-thru events and it was amazing to be there.

Pico Park – Commissioner Estrada-Santos reported that there is a homeless problem at the park.

They are behind the building and they cook their meals there.

Vice-Chair McEachren said they also set up tents and they are drunk in the morning when he is dropping off his kids for school. They hassle the school principal, teachers, and parents. They harassed him and his kids so he called the Sheriff’s but they do not respond. The kids are being harassed by the drunk homeless. He’s spoken to Sepulveda but she doesn’t seem to care. She just told him to call when they were needed. He added that at Streamland Park there is an Aztec group pounding on drums and they even set up lights. The group is getting bigger and the basketball court cannot be used because they have taken over the court. He does know who they are.

Director Yugar said she will relay the information to Captain Hutak. She added that staff does continuously call the Sheriff’s regarding the homeless but they just move onto another park. The City is doing what we can do but the homeless also have rights.

Vice-chair McEachren thanked the staff present and all city staff for doing all that they do.

Rio Hondo Park - Vice Chair Aguirre asked about a grant or grants for the park and what is the status of it. She thought the funds were going to be used for a soccer field.

April 14, 2022 Parks and Recreation Commission Minutes

Director Yugar expressed that that was a little tricky so she had Senior Manager, Kaili Torres, speak about a grant the park did receive and then she would explain about the two Prop 68 grants we didn’t get.

Senior Manager, Kaili Torres, informed the commissioners that we did receive a $947,000 grant from the state of California Youth Soccer program to build a turf soccer field. At this time we are getting estimates for just the turf and the cost is 1.5 million. This doesn’t include anything else.

We are looking at options to help with building a field whether it be turf or grass.

Director Yugar said she just had mentioned to Senior Manager Torres to please ask if the grant money could be used for a sod or grass field instead of a turf field. She informed the commissioners that the City Manager and Assistant to the City Manager have been working behind the scenes politically, they hired a lobbyist, and Senator Bob Archuleta has taken our grant applications and is advocating for us to receive funds for what is happening to city with the Whitter Narrows Dam project. She said the Prop 68 grant applications were outstanding and it’s great they are helping. She said Councilmembers Camacho and Lara are talking to ERUSD board members regarding renovating Ruben Salazar High School and building a soccer complex. The caveat is they do need to sign an MOU to let us use the land. They will need to give the city permission to use the land and once they do, the parks department can begin to apply for grants to fund the project. Director Yugar asked the commissioners to talk to anyone they know that can help with this.

Vice-Chair McEachran asked if we were going to get the strawberry field land.

Chair Aguirre said she thought the same thing.

Director Yugar said that was a thought process and nothing became of it. The county will lend the city their baseball fields at Whittier Narrows Park so the users of Streamland Park will have a place to go when the time comes. She added that maybe someday we can acquire the strawberry fields land.

Streamland Park - Chair Rodriguez had nothing to report and he also thanked all staff with all they do and especially with the homeless issue. He did ask Pam to please follow up with the Sheriff’s office. He also suggested talking to higher positions about this and looking for resources to help the problem. He also asked to add residency to the next agenda. The commissioners all agreed. He also asked to receive a weekly city project progress report.

Director Yugar informed the commissioners that the City Manager is creating a monthly City Manager’s report, and this would provide the information requested. She said she will also send them weekly reports.

Commissioner Rodriguez asked about an update about the dam project.

Director Yugar asked Senior Manager Torres to provide a brief update. She also asked the commissioners if next month’s meeting could be moved to Wednesday, May 11th so that the Finance Director can give an update.

Commissioner Rodriguez made a motion to move the meeting to Wednesday, May 11th. All commissioner were in favor of moving the meeting.

April 14, 2022 Parks and Recreation Commission Minutes

Senior Manager Torres reported that officially the Phase I Full Closure is set to take place October 2022. Unofficially it looks like it has been pushed back to Spring 2023 or later. They are behind about five months due to large ticket items on backorder. They do attend weekly or biweekly meetings to keep informed.

Vice-Chair McEachren asked when will Rosemead be shut down.

Senior Manager Torres responded that the Rosemead shut down is part of Phase II and it won’t be at the beginning of it. Streamland Park and the Golf Course will be shut down closer to the beginning of Phase II because these will be staging areas. She added the road to the Pico Rivera Sports Arena will also be closed at Phase II.

Smith Park- Commissioner McEachren is very happy with the PA.

Rivera Park – Commissioner Contreras said baseball is up and running. The Dons started and there has been graffiti, but it is taken care of quickly.

Golf Course – Commissioner Contreras said the Golf Course needs advertisement to get the word out that it is still open.

Youth Center – Commissioner Rodriguez nothing to report. He asked for an update on the renovation.

Senior Manager Torres informed the commission the city has hired a project manager to begin the project.

7. CITY COUNCIL MEETING ATTENDANCE REMINDER
• No scheduled attendance at this time
ADJOURNMENT:

Next regularly scheduled meeting is May 11, 2022.

A motion to adjourn was made by Commissioner Contreras, seconded by Vice-Chair McEachren, The Parks and Recreation Commission Meeting was adjourned at 7:39 p.m. by Chair Aguirre. .

Gloria Aguirre, Chair
Parks and Recreation Commission
April 14, 2022 Parks and Recreation Commission Minutes

Pamela Yugar,
Director of Parks and Recreation
MEETING DATE: 10/11/22

CHECK DATE STARTING ENDING AMOUNT
CHECK NUMBERS: 09/22/22 290315 290360 $3,065,578.92
09/29/22 290361 290398 $605,132.45
ACH NUMBERS: 09/22/22 10557 10582
09/29/22 10585 10606
SPECIAL CHECK NUMBERS:
$3,670,711.37
6th WARRANT REGISTER OF THE 2022 - 2023 FISCAL YEAR
$3,670,711.37
TOTAL REGISTER AMOUNT:

REGULAR CHECK TOTAL:

SPECIAL CHECK TOTAL:
2 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 429 - 1st Jon Inc
97321 PORTABLE RESTROOMS FOR

FIESTAS PATRIAS EVENT
09/14/22-09/17/22
Paid by Check #290315 09/17/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 3,688.63 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000022 Equipment Rental - Change Order-Portable
restrooms special events

1.0000 Each 3,688.6300 3,688.63
G/L Account Project Amount
100.80.8102-53301 (General Fund.Parks And Recreation.Special EventsEquipment Rental)3,688.63 Invoice Items 1
Vendor 429 - 1st Jon Inc Totals Invoices 1 $3,688.63
Vendor 698 - AAA Electrical Supply, Inc.
315178-00 PLANT MAINTENANCE AND
REPAIR
Paid by EFT #10557 09/02/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 666.55 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Plant Maintenance & Repair - PLANT

MAINTENANCE AND REPAIR

1.0000 Each 604.5800 604.58
G/L Account Project Amount
550.40.4920-53315 (Water Authority.Public Works.Water UtilityOperations&Resources-Plant Maintenance and Repair)604.58 Sales Tax - PLANT MAINTENANCE AND
REPAIR

1.0000 Each 61.9700 61.97
G/L Account Project Amount
550.40.4920-53315 (Water Authority.Public Works.Water UtilityOperations&Resources-Plant Maintenance and Repair)61.97 Invoice Items 2
Vendor 698 - AAA Electrical Supply, Inc. Totals Invoices 1 $666.55 Vendor 7 - Advanced Printing
00728 NOTICE OF VIOLATION DOOR

HANGERS
Paid by EFT #10558 09/13/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 444.02 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Print Duplicate & Photocopying - NOTICE OF

VIOLATION DOOR HANGERS

1.0000 Each 402.7400 402.74
G/L Account Project Amount
550.40.4930-52400 (Water Authority.Public Works.Water Utility - Customer Service-Print Duplicate & Photocopying)
402.74
Sales Tax - NOTICE OF VIOLATION DOOR

HANGERS

1.0000 Each 41.2800 41.28
G/L Account Project Amount
Run by April Zamora on 09/29/2022 03:30:30 PM Page 1 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 00728 NOTICE OF VIOLATION DOOR

HANGERS
Paid by EFT #10558 09/13/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 444.02 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 550.40.4930-52400 (Water Authority.Public Works.Water Utility - Customer Service-Print Duplicate & Photocopying)

41.28 Invoice Items 2
Vendor 7 - Advanced Printing Totals Invoices 1 $444.02
Vendor 1742 - All Rags
77988 SMALL TOOLS AND EQUIPMENT Paid by EFT #10559 09/07/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 271.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Small Tools & Equipment - SMALL TOOLS AND

EQUIPMENT

1.0000 Each 271.2500 271.25
G/L Account Project Amount
550.40.4920-53500 (Water Authority.Public Works.Water UtilityOperations&Resources-Small Tools & Equipment)271.25 Invoice Items 1
Vendor 1742 - All Rags Totals Invoices 1 $271.25
Vendor 694 - Aramark
5860024192 UNIFORM RENTAL SVCS Paid by EFT #10560 06/16/2022 09/22/2022 09/22/2022 09/13/2022 09/22/2022 331.86 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Departmental Supplies - UNIFORM RENTAL
SVCS

1.0000 Each 331.8600 331.86
G/L Account Project Amount
100.40.4031-52200 (General Fund.Public Works.Facilities MaintenanceDepartmental Supplies)331.86 Invoice Items 1
Vendor 694 - Aramark Totals Invoices 1 $331.86
Vendor 665 - Avenu MuniServices, LLC
INV06-014818 UTILITY USER'S TAX

AUDIT/REPORTING SVCS
11/2017-10/2022
Paid by EFT #10561 08/28/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 2,051.70 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000082 Professional Services - FY 22-23 UUT- Utility User's Tax Audit/Reporting Services

1.0000 Each 2,051.7000 2,051.70
G/L Account Project Amount
100.20.2015-54400 (General Fund.Finance.Budget & ResearchProfessional Services)2,051.70 Invoice Items 1
Vendor 665 - Avenu MuniServices, LLC Totals Invoices 1 $2,051.70 Run by April Zamora on 09/29/2022 03:30:30 PM Page 2 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 2359 - Cynthia Ayala
2022MILEREIM-CA CITY CLERK TTC TRAINING
FROM 9/13/22-9/16/22
Paid by Check #290316 09/19/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 245.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Mileage Reimbursement - CITY CLERK TTC
TRAINING FROM 9/13/22-9/16/22

1.0000 Each 245.5000 245.50
G/L Account Project Amount
100.12.1200-53200 (General Fund.City Clerk.City Clerk AdministrationMileage Reimbursement)245.50 Invoice Items 1
Vendor 2359 - Cynthia Ayala Totals Invoices 1 $245.50
Vendor 1093 - Ben Bradshaw
7512 EQUIPMENT MAINTENANCE AND
REPAIR
Paid by EFT #10562 07/12/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 482.61 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Equipment Maintenance & Repairs -

EQUIPMENT MAINTENANCE AND REPAIR

1.0000 Each 482.6100 482.61
G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs)482.61 Invoice Items 1
Vendor 1093 - Ben Bradshaw Totals Invoices 1 $482.61
Vendor 1710 - Bickmore Actuarial
29389 ACTUARIAL REVIEW SELF

INSURED WORKER'S COMP &

LIABILITY
Paid by Check #290317 09/14/2022 09/22/2022 09/22/2022 09/15/2022 09/22/2022 4,800.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Professional Services - ACTUARIAL REVIEW

SELF INSURED WORKER'S COMP & LIABILITY

1.0000 Each 4,800.0000 4,800.00
G/L Account Project Amount
100.60.6005-54400 (General Fund.Human Resources.Risk ManagementProfessional Services)4,800.00 Invoice Items 1
Vendor 1710 - Bickmore Actuarial Totals Invoices 1 $4,800.00 Vendor 2314 - Boutique Recruiting
Run by April Zamora on 09/29/2022 03:30:30 PM Page 3 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 11159 TEMPORARY EMPLOYEE,

MICHELE KEETIN DATE ENDING
08/10/22
Paid by Check #290318 08/18/2022 09/22/2022 09/22/2022 09/15/2022 09/22/2022 2,250.33 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000008 Contracted Services - Senior Manager
Temporary Service

1.0000 Each 2,250.3300 2,250.33
G/L Account Project Amount
100.60.6010-54500 (General Fund.Human Resources.RecruitmentContracted Services)2,250.33 Invoice Items 1
11213 TEMPORARY EMPLOYEE,

MICHELE KEETIN DATE ENDING
08/25/22
Paid by Check #290318 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 2,571.80 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000008 Contracted Services - Senior Manager
Temporary Service

1.0000 Each 2,571.8000 2,571.80
G/L Account Project Amount
100.60.6010-54500 (General Fund.Human Resources.RecruitmentContracted Services)2,571.80 Invoice Items 1
11239 TEMPORARY EMPLOYEE,

MICHELE KEETIN DATE ENDING
9/4/22
Paid by Check #290318 09/08/2022 09/22/2022 09/22/2022 09/13/2022 09/22/2022 2,571.80 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000008 Contracted Services - Senior Manager
Temporary Service

1.0000 Each 2,571.8000 2,571.80
G/L Account Project Amount
100.60.6010-54500 (General Fund.Human Resources.RecruitmentContracted Services)2,571.80 Invoice Items 1
Vendor 2314 - Boutique Recruiting Totals Invoices 3 $7,393.93 Vendor 2184 - Bureau Veritas Technical Assessments LLC
INV00015147 FACILITIES CONDITION
ASSESMENT & SECURITY 7/1/22
-8/31/22
Paid by Check #290319 08/31/2022 09/22/2022 09/22/2022 09/13/2022 09/22/2022 29,346.93 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000276 Facility Maintenance - Facilities Condition Assessment and Security Master Plan

1.0000 Each 29,346.9300 29,346.93
G/L Account Project Amount
400.70.7320-54400 (Capital Improvement Fund.Capital Improvement Projects.Admin & Facilities-Professional Services)
NonCIP29268 ((F) Facilities and Security Master Plan) 29,346.93 Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 4 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 2184 - Bureau Veritas Technical Assessments LLC Totals Invoices 1 $29,346.93 Vendor 2187 - C.S. Legacy Construction, Inc.
4-A PROFESSIONAL SVCS 2/1/22-
2/28/22, PICO PARK PAVING
PROJ
Paid by Check #290360 02/28/2022 09/22/2022 09/22/2022 09/22/2022 09/22/2022 7,525.85 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000095 Contracted Services - For the Pico Park Paving Project Reopen #2022-289

1.0000 Each 7,525.8500 7,525.85
G/L Account Project Amount
100.80.8100-54500 (General Fund.Parks And Recreation.Recreation Facilities & Programs-Contracted Services)
CIP.P50018 (Capital Improvement Program, Mini-Pitch
Soccer System Project)
7,525.85
Invoice Items 1
5 PROFESSIONAL SVCS 3/1/22-
3/31/22, PICO PARK PAVING
PROJ
Paid by Check #290360 04/18/2022 09/22/2022 09/22/2022 09/22/2022 09/22/2022 14,933.35 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000095 Contracted Services - For the Pico Park Paving Project Reopen #2022-289

1.0000 Each 14,933.3500 14,933.35
G/L Account Project Amount
100.80.8100-54500 (General Fund.Parks And Recreation.Recreation Facilities & Programs-Contracted Services)
CIP.P50018 (Capital Improvement Program, Mini-Pitch
Soccer System Project)
14,933.35
Invoice Items 1
6 PROFESSIONAL SVCS 5/1/22-
5/31/22, PICO PARK PAVING
PROJ
Paid by Check #290360 06/02/2022 09/22/2022 09/22/2022 09/22/2022 09/22/2022 6,630.80 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000095 Contracted Services - For the Pico Park Paving Project Reopen #2022-289

1.0000 Each 6,630.8000 6,630.80
G/L Account Project Amount
100.80.8100-54500 (General Fund.Parks And Recreation.Recreation Facilities & Programs-Contracted Services)
CIP.P50018 (Capital Improvement Program, Mini-Pitch
Soccer System Project)
6,630.80
Invoice Items 1
Vendor 2187 - C.S. Legacy Construction, Inc. Totals Invoices 3 $29,090.00 Vendor 1337 - STEVE CARMONA
0822LUNRECRUI-SC RECRUITMENT LUNCH ON
8/31/22 REIMBURSEMENT
Paid by Check #290320 09/15/2022 09/22/2022 09/22/2022 09/15/2022 09/22/2022 93.63 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Conventions & Meetings - RECRUITMENT
LUNCH ON 8/31/22 REIMBURSEMENT

1.0000 Each 93.6300 93.63
G/L Account Project Amount
Run by April Zamora on 09/29/2022 03:30:30 PM Page 5 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 0822LUNRECRUI-SC RECRUITMENT LUNCH ON
8/31/22 REIMBURSEMENT
Paid by Check #290320 09/15/2022 09/22/2022 09/22/2022 09/15/2022 09/22/2022 93.63 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 100.11.1110-54800 (General Fund.Administration.City ManagerConvention & Mtg Expenses)93.63 Invoice Items 1
Vendor 1337 - STEVE CARMONA Totals Invoices 1 $93.63
Vendor 263 - City of Downey
235940 ANIMAL CONTROL AND

SHELTERING SVCS FIRST

INSTALLMENT
Paid by Check #290321 07/12/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 155,448.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000073 Contracted Services - Animal Control &
Sheltering Services (two Installments)

1.0000 Each 155,448.5000 155,448.50
G/L Account Project Amount
100.90.9000-54500 (General Fund.Non-Departmental.City Wide NonDepartmental-Contracted Services)155,448.50 Invoice Items 1
235941 LICENSING ADMINISTRATIVE
AGREEMENT FY22/23
Paid by Check #290321 07/12/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 42,769.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000073 Contracted Services - Licensing Administrative Agreement

1.0000 Each 42,769.0000 42,769.00
G/L Account Project Amount
100.90.9000-54500 (General Fund.Non-Departmental.City Wide NonDepartmental-Contracted Services)42,769.00 Invoice Items 1
235942 ADMINISTRATIVE FEES FY 22/23 Paid by Check #290321 07/12/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 8,670.08 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000073 Contracted Services - Administrative Fees 1.0000 Each 8,670.0800 8,670.08 G/L Account Project Amount
100.90.9000-54500 (General Fund.Non-Departmental.City Wide NonDepartmental-Contracted Services)8,670.08 Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 6 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 236049 ANIMAL CONTROL AND

SHELTERING SVCS SECOND

INSTALLMENT
Paid by Check #290321 09/07/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 155,448.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000073 Contracted Services - Animal Control &
Sheltering Services (two Installments)

1.0000 Each 155,448.5000 155,448.50
G/L Account Project Amount
100.90.9000-54500 (General Fund.Non-Departmental.City Wide NonDepartmental-Contracted Services)155,448.50 Invoice Items 1
Vendor 263 - City of Downey Totals Invoices 4 $362,336.08 Vendor 1995 - CliftonLarsonAllen LLP
3399723 AUDIT SERVICES YEAR END
6/30/22
Paid by Check #290322 08/31/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 3,600.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000079 Professional Services - FY 22-23 Annual Audit Services

1.0000 Each 3,600.0000 3,600.00
G/L Account Project Amount
100.20.2010-54400 (General Fund.Finance.Accounting-Professional Services)
3,600.00
Invoice Items 1
Vendor 1995 - CliftonLarsonAllen LLP Totals Invoices 1 $3,600.00 Vendor 959 - Control Automation Design, Inc
22-028 SCADA CONTRACT SERVICES Paid by Check #290323 09/05/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 1,980.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contracted Services - SCADA CONTRACT

SERVICES

1.0000 Each 1,980.0000 1,980.00
G/L Account Project Amount
550.40.4920-54500 (Water Authority.Public Works.Water UtilityOperations&Resources-Contracted Services)1,980.00 Invoice Items 1
Vendor 959 - Control Automation Design, Inc Totals Invoices 1 $1,980.00 Vendor 2356 - Aracely Corona
550136 RETURNED PAYROLL ACH Paid by Check #290324 09/22/2022 09/22/2022 09/22/2022 09/22/2022 09/22/2022 123.43 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Payroll - RETURNED PAYROLL ACH 1.0000 Each 123.4300 123.43 G/L Account Project Amount
100-20811 (General Fund-Payroll ACH Return) 123.43
Invoice Items 1
Vendor 2356 - Aracely Corona Totals Invoices 1 $123.43
Run by April Zamora on 09/29/2022 03:30:30 PM Page 7 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 553 - County of Los Angeles Dept of Auditor-Controller 2022-23LAFCOFEES LAFCO ALLOCATION OF NET

OPERATING EXPENSE
Paid by Check #290325 09/21/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 2,797.66 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Membership & Dues - LAFCO ALLOCATION OF

NET OPERATING EXPENSE

1.0000 Each 2,797.6600 2,797.66
G/L Account Project Amount
100.90.9000-52600 (General Fund.Non-Departmental.City Wide NonDepartmental-Membership & Dues)2,797.66 Invoice Items 1
Vendor 553 - County of Los Angeles Dept of Auditor-Controller Totals Invoices 1 $2,797.66 Vendor 2210 - Curtis Rosenthal, Inc
16526-22 APPRAISAL FEE FOR 4365

LINDELL AVE
Paid by EFT #10563 08/24/2022 09/22/2022 09/22/2022 09/13/2022 09/22/2022 4,950.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000020 Professional Services - Appraisal for vacant Parcel at 4365 Lindell Ave

1.0000 Each 4,950.0000 4,950.00
G/L Account Project Amount
100.30.3020-54400 (General Fund.Community & Economic
Development.Economic Development-Professional Services) 4,950.00
Invoice Items 1
Vendor 2210 - Curtis Rosenthal, Inc Totals Invoices 1 $4,950.00 Vendor 489 - Department of Water and Power
GA431330 9/6/22-9/5/23, OPERATE DRAIN
& OVERFLOW WATER PIPELINE
Paid by Check #290326 08/08/2022 09/22/2022 09/22/2022 09/13/2022 09/22/2022 100.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Utilities - 9/6/22-9/5/23, OPERATE DRAIN &

OVERFLOW WATER PIPELINE

1.0000 Each 100.0000 100.00
G/L Account Project Amount
550.40.4920-54200 (Water Authority.Public Works.Water UtilityOperations&Resources-Utilities)100.00 Invoice Items 1
Vendor 489 - Department of Water and Power Totals Invoices 1 $100.00 Vendor 452 - Donnoe & Associates, Inc.

Run by April Zamora on 09/29/2022 03:30:30 PM Page 8 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 9522 FINANCE TECH STOCK EXAM
RENTAL 8/2/22-8/16/22
Paid by Check #290327 07/27/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 341.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Professional Services - FINANCE TECH STOCK
EXAM RENTAL 8/2/22-8/16/22

1.0000 Each 341.0000 341.00
G/L Account Project Amount
100.60.6010-54400 (General Fund.Human Resources.RecruitmentProfessional Services)341.00 Invoice Items 1
Vendor 452 - Donnoe & Associates, Inc. Totals Invoices 1 $341.00 Vendor 2001 - Eastern County Newspaper Group, Inc.
35475 3 LEGAL ADS 8/26/22 Paid by EFT #10564 08/26/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 2,712.65 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000002 Advertising & Publication - Legal Ads and Notice on the Los Cerritos Newspaper

1.0000 Each 2,712.6500 2,712.65
G/L Account Project Amount
100.12.1200-52300 (General Fund.City Clerk.City Clerk AdministrationAdvertising & Publications)2,712.65 Invoice Items 1
35498 LEGAL AD- ORDINANCE # 1148 Paid by EFT #10564 09/02/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 1,055.55 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000002 Advertising & Publication - Legal Ads and Notice on the Los Cerritos Newspaper

1.0000 Each 1,055.5500 1,055.55
G/L Account Project Amount
100.12.1200-52300 (General Fund.City Clerk.City Clerk AdministrationAdvertising & Publications)1,055.55 Invoice Items 1
35508 LEGAL ADS FOR PLANNING
COMMISSION 9/19/22
Paid by EFT #10564 09/09/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 3,654.70 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000002 Advertising & Publication - Legal Ads and Notice on the Los Cerritos Newspaper

1.0000 Each 3,654.7000 3,654.70
G/L Account Project Amount
100.12.1200-52300 (General Fund.City Clerk.City Clerk AdministrationAdvertising & Publications)3,654.70 Invoice Items 1
Vendor 2001 - Eastern County Newspaper Group, Inc. Totals Invoices 3 $7,422.90 Vendor 493 - El Rancho Unified School District
Run by April Zamora on 09/29/2022 03:30:30 PM Page 9 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 23-027 FIREWORKS SPECTACULAR
CUSTODIAN FEE 7/2/22
Paid by Check #290328 09/08/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 799.92 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contracted Services - FIREWORKS
SPECTACULAR CUSTODIAN FEE 7/2/22

1.0000 Each 799.9200 799.92
G/L Account Project Amount
100.80.8102-54500 (General Fund.Parks And Recreation.Special EventsContracted Services)NonCIP.1920 (Non Capital Improvement Project, Fireworks Spectacular/ 4th of July)
799.92
Invoice Items 1
Vendor 493 - El Rancho Unified School District Totals Invoices 1 $799.92 Vendor 2325 - Engineering Solutions Services Inc
2205-143A PREPARATION FOR GRANT FOR
FY 2023
Paid by Check #290329 08/23/2022 09/22/2022 09/22/2022 09/13/2022 09/22/2022 22,770.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000027 Contracted Services - Preparation for grant for FY 2023

1.0000 Each 22,770.0000 22,770.00
G/L Account Project Amount
550.70.7300-54500 (Water Authority.Capital Improvement
Projects.Capital Improvement Projects-Contracted Services) CIP.50072 (Capital Improvement Program, Advance
Metering Infrastructure (AMI) Project)
22,770.00
Invoice Items 1
Vendor 2325 - Engineering Solutions Services Inc Totals Invoices 1 $22,770.00 Vendor 1040 - Ennis Paint, Inc
435665 PAINT FOR STREETS Paid by EFT #10565 08/17/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 909.56 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - PAINT FOR STREETS 1.0000 Each 84.5600 84.56 G/L Account Project Amount
100.40.4030-54660 (General Fund.Public Works.Street MaintenanceStreet Paintings/Markings)84.56 Street Paintings/Markings - PAINT FOR

STREETS

1.0000 Each 825.0000 825.00
G/L Account Project Amount
100.40.4030-54660 (General Fund.Public Works.Street MaintenanceStreet Paintings/Markings)825.00 Invoice Items 2
Vendor 1040 - Ennis Paint, Inc Totals Invoices 1 $909.56 Vendor 458 - Fast 5 Pico Rivera 5, LLC
Run by April Zamora on 09/29/2022 03:30:30 PM Page 10 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 4555 CITY FLEET CAR WASHES JULY
2022
Paid by Check #290330 07/29/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 163.80 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Equipment Maintenance & Repairs - CITY
FLEET CAR WASHES JULY 2022

1.0000 Each 163.8000 163.80
G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs)163.80 Invoice Items 1
4686 CITY FLEET CAR WASHES
AUGUST 2022
Paid by Check #290330 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 81.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Equipment Maintenance & Repairs - CITY
FLEET CAR WASHES AUGUST 2022

1.0000 Each 81.0000 81.00
G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs)81.00 Invoice Items 1
Vendor 458 - Fast 5 Pico Rivera 5, LLC Totals Invoices 2 $244.80 Vendor 982 - Ferguson Enterprises, Inc (Pollard Water)
0000595 METER INFRASTRUCTURE Paid by Check #290331 08/29/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 64,441.13 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000400 Contracted Services - Authorize purchase of Neptune Advanced Meter Infrastructure

1.0000 Each 64,441.1300 64,441.13
G/L Account Project Amount
550.70.7300-54500 (Water Authority.Capital Improvement
Projects.Capital Improvement Projects-Contracted Services) CIP.50072 (Capital Improvement Program, Advance
Metering Infrastructure (AMI) Project)
64,441.13
Invoice Items 1
Vendor 982 - Ferguson Enterprises, Inc (Pollard Water) Totals Invoices 1 $64,441.13 Vendor 404 - Fiesta Cooperative Inc.
220324 DIAL-A-TAXI FOR MARCH 2022
(FY 21-22)
Paid by Check #290332 03/31/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 8,769.41 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contracted Services - DIAL-A-TAXI FOR
MARCH 2022 (FY 21-22)

1.0000 Each 8,769.4100 8,769.41
G/L Account Project Amount
205.80.8410-54500 (Proposition A.Parks And Recreation.Proposition AContracted Services)NonCIP.9123 (Non Capital Improvement Project, MTA #130-02, Dial A Ride)
8,769.41
Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 11 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 220714 DIAL-A-TAXI JULY 2022 Paid by Check #290332 07/31/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 8,439.68 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000077 Contracted Services - Dial-A Cab service for FY 22-23

1.0000 Each 8,439.6800 8,439.68
G/L Account Project Amount
205.80.8410-54500 (Proposition A.Parks And Recreation.Proposition AContracted Services)NonCIP.9123 (Non Capital Improvement Project, MTA #130-02, Dial A Ride)
8,439.68
Invoice Items 1
220826 DIAL-A-TAXI AUGUST 2022 Paid by Check #290332 08/31/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 9,059.05 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000077 Contracted Services - Dial-A Cab service for FY 22-23

1.0000 Each 9,059.0500 9,059.05
G/L Account Project Amount
205.80.8410-54500 (Proposition A.Parks And Recreation.Proposition AContracted Services)NonCIP.9123 (Non Capital Improvement Project, MTA #130-02, Dial A Ride)
9,059.05
Invoice Items 1
Vendor 404 - Fiesta Cooperative Inc. Totals Invoices 3 $26,268.14 Vendor 419 - Garvey Equipment Company
146993 SMALL TOOLS AND EQUIPMENT

STREET DIVISION
Paid by EFT #10566 07/05/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 2,593.08 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - SMALL TOOLS AND EQUIPMENT

STREET DIVISION

1.0000 Each 241.0800 241.08
G/L Account Project Amount
100.40.4030-53500 (General Fund.Public Works.Street MaintenanceSmall Tools & Equipment)241.08 Small Tools & Equipment - SMALL TOOLS AND

EQUIPMENT STREET DIVISION

1.0000 Each 2,352.0000 2,352.00
G/L Account Project Amount
100.40.4030-53500 (General Fund.Public Works.Street MaintenanceSmall Tools & Equipment)2,352.00 Invoice Items 2
147011 SMALL TOOLS AND EQUIPMENT Paid by EFT #10566 07/07/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 538.02 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - SMALL TOOLS AND EQUIPMENT 1.0000 Each 50.0200 50.02 G/L Account Project Amount
100.40.4031-53500 (General Fund.Public Works.Facilities MaintenanceSmall Tools & Equipment)50.02 Small Tools & Equipment - SMALL TOOLS AND

EQUIPMENT

1.0000 Each 488.0000 488.00
G/L Account Project Amount
Run by April Zamora on 09/29/2022 03:30:30 PM Page 12 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 147011 SMALL TOOLS AND EQUIPMENT Paid by EFT #10566 07/07/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 538.02 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 100.40.4031-53500 (General Fund.Public Works.Facilities MaintenanceSmall Tools & Equipment)488.00 Invoice Items 2
147108 SMALL TOOLS AND EQUIPMENT

PARKS DIVISION
Paid by EFT #10566 07/13/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 467.45 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - SMALL TOOLS AND EQUIPMENT 1.0000 Each 43.4600 43.46 G/L Account Project Amount
100.40.4032-53500 (General Fund.Public Works.Park Maintenance-Small Tools & Equipment)

43.46 Small Tools & Equipment - SMALL TOOLS AND

EQUIPMENT

1.0000 Each 423.9900 423.99
G/L Account Project Amount
100.40.4032-53500 (General Fund.Public Works.Park Maintenance-Small Tools & Equipment)
423.99
Invoice Items 2
147377 SMALL TOOLS AND EQUIPMENT

PARKS DIVISION
Paid by EFT #10566 07/26/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 361.61 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - SMALL TOOLS AND EQUIPMENT 1.0000 Each 33.6200 33.62 G/L Account Project Amount
100.40.4032-53500 (General Fund.Public Works.Park Maintenance-Small Tools & Equipment)

33.62 Small Tools & Equipment - SMALL TOOLS AND

EQUIPMENT PARKS DIVISION

1.0000 Each 327.9900 327.99
G/L Account Project Amount
100.40.4032-53500 (General Fund.Public Works.Park Maintenance-Small Tools & Equipment)
327.99
Invoice Items 2
147484 SMALL TOOLS FOR STREET

DIVISION
Paid by EFT #10566 08/02/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 761.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - SMALL TOOLS FOR STREET

DIVISION

1.0000 Each 70.7700 70.77
G/L Account Project Amount
100.40.4030-53500 (General Fund.Public Works.Street MaintenanceSmall Tools & Equipment)70.77 Run by April Zamora on 09/29/2022 03:30:30 PM Page 13 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 147484 SMALL TOOLS FOR STREET

DIVISION
Paid by EFT #10566 08/02/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 761.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Small Tools & Equipment - SMALL TOOLS FOR

STREET DIVISION

1.0000 Each 690.4800 690.48
G/L Account Project Amount
100.40.4030-53500 (General Fund.Public Works.Street MaintenanceSmall Tools & Equipment)690.48 Invoice Items 2
Vendor 419 - Garvey Equipment Company Totals Invoices 5 $4,721.41 Vendor 961 - Grainger
9393238416 MAINTENANCE SUPPLIES FOR

CITY HALL
Paid by Check #290333 07/28/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 48.52 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Building & Grounds Maintenance -

MAINTENANCE SUPPLIES FOR CITY HALL

1.0000 Each 43.9100 43.91
G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)43.91 Sales Tax - MAINTENANCE SUPPLIES FOR

CITY HALL

1.0000 Each 4.6100 4.61
G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)4.61 Invoice Items 2
9397575284 MECHANIC SHOP SUPPLIES Paid by Check #290333 08/02/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 382.47 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Automotive-Parts & Supplies - MECHANIC

SHOP SUPPLIES

1.0000 Each 346.1400 346.14
G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )346.14 Sales Tax - MECHANIC SHOP SUPPLIES 1.0000 Each 36.3300 36.33 G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )36.33 Invoice Items 2
Run by April Zamora on 09/29/2022 03:30:30 PM Page 14 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 9412159759 VEHICLE INSPECTION FORMS

FOR CITY FLEET
Paid by Check #290333 08/16/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 721.56 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - VEHICLE INSPECTION FORMS FOR

CITY FLEET

1.0000 Each 68.5600 68.56
G/L Account Project Amount
100.40.4033-53500 (General Fund.Public Works.Fleet Maintenance-Small Tools & Equipment)

68.56 Small Tools & Equipment - VEHICLE

INSPECTION FORMS FOR CITY FLEET

1.0000 Each 653.0000 653.00
G/L Account Project Amount
100.40.4033-53500 (General Fund.Public Works.Fleet Maintenance-Small Tools & Equipment)
653.00
Invoice Items 2
Vendor 961 - Grainger Totals Invoices 3 $1,152.55
Vendor 984 - Graphics World
22302 PR TRANSIT GLOSS COVER WITH

AQ STEP FOLDER
Paid by Check #290334 09/06/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 4,083.73 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Print Duplicate & Photocopying - PR TRANSIT

GLOSS COVER WITH AQ STEP FOLDER

1.0000 Each 3,790.0000 3,790.00
G/L Account Project Amount
205.80.8410-52400 (Proposition A.Parks And Recreation.Proposition APrint Duplicate & Photocopying)3,790.00 Sales Tax - PR TRANSIT GLOSS COVER WITH

AQ STEP FOLDER

1.0000 Each 293.7300 293.73
G/L Account Project Amount
205.80.8410-52400 (Proposition A.Parks And Recreation.Proposition APrint Duplicate & Photocopying)293.73 Invoice Items 2
Vendor 984 - Graphics World Totals Invoices 1 $4,083.73 Vendor 985 - GRM Information Management Services, Inc
0460646 MONTHLY SHREDDING SERVICES
AUGUST 2022 & CITY YARD BIN
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 204.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 204.0000 204.00
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)204.00 Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 15 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 0460647 CITY YARD SHREDDING BIN Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 130.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 130.0000 130.00
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)130.00 Invoice Items 1
0461335 MONTHLY ACCOUNT
MAINTENANCE FEE AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 20.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 20.0000 20.00
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)20.00 Invoice Items 1
0461336 MONTHLY FILE STORAGE CITY
CLERK AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 117.18 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 117.1800 117.18
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)117.18 Invoice Items 1
0461337 MONTHLY FILE STORAGE CED
AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 62.59 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 62.5900 62.59
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)62.59 Invoice Items 1
0461338 MONTHLY FILE STORAGE
FINANCE AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 282.82 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 282.8200 282.82
G/L Account Project Amount
Run by April Zamora on 09/29/2022 03:30:30 PM Page 16 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 0461338 MONTHLY FILE STORAGE
FINANCE AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 282.82 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)282.82 Invoice Items 1
0461339 MONTHLY FILE STORAGE PARKS
& REC AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 23.42 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 23.4200 23.42
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)23.42 Invoice Items 1
0461340 MONTHLY FILE STORAGE PW
AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 80.96 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 80.9600 80.96
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)80.96 Invoice Items 1
0461341 MONTHLY FILE STORAGE
BUILDING AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 47.87 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 47.8700 47.87
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)47.87 Invoice Items 1
0461342 MONTHLY INITIAL MOVE-IN FEE
AUGUST 2022
Paid by EFT #10567 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 10.62 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000003 Contracted Services - FY 2022-23 Monthly File storage and shredding services

1.0000 Each 10.6200 10.62
G/L Account Project Amount
100.12.1200-54500 (General Fund.City Clerk.City Clerk AdministrationContracted Services)10.62 Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 17 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 985 - GRM Information Management Services, Inc Totals Invoices 10 $979.46 Vendor 774 - Home Depot
699058137 JANITORIAL SUPPLIES FOR
PARKS
Paid by EFT #10568 08/01/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 712.22 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Building & Grounds Maintenance - JANITORIAL

SUPPLIES FOR PARKS

1.0000 Each 646.0000 646.00
G/L Account Project Amount
100.40.4032-53400 (General Fund.Public Works.Park MaintenanceBuilding & Grounds Maintenance)646.00 Sales Tax - JANITORIAL SUPPLIES FOR PARKS 1.0000 Each 66.2200 66.22 G/L Account Project Amount
100.40.4032-53400 (General Fund.Public Works.Park MaintenanceBuilding & Grounds Maintenance)66.22 Invoice Items 2
700805252 JANITORIAL SUPPLIES FOR CITY
HALL
Paid by EFT #10568 08/10/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 239.90 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Building & Grounds Maintenance - JANITORIAL

SUPPLIES FOR CITY HALL

1.0000 Each 217.6000 217.60
G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)217.60 Sales Tax - JANITORIAL SUPPLIES FOR CITY
HALL

1.0000 Each 22.3000 22.30
G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)22.30 Invoice Items 2
Vendor 774 - Home Depot Totals Invoices 2 $952.12
Vendor 913 - I Copy, Inc (ibe digital)
446079 MAINTENANCE AND TONER

EQUIPMENT COMMUNITY

DEVELOPMENT
Paid by EFT #10569 09/08/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 36.38 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 36.3800 36.38
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)36.38 Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 18 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 446078 MAINTENANCE AND TONER
ADMIN
Paid by EFT #10569 09/09/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 18.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 18.1900 18.19
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)18.19 Invoice Items 1
446093 MAINTENANCE AND TONER

EQUIPMENT FOR HR
Paid by EFT #10569 09/12/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 18.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 18.1900 18.19
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)18.19 Invoice Items 1
446204 MAINTENANCE AND TONER

EQUIPMENT CITY HALL WEST

HOUSING
Paid by EFT #10569 09/12/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 36.38 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 36.3800 36.38
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)36.38 Invoice Items 1
446296 MAINTENANCE AND TONER

EQUIPMENT FINANCE
Paid by EFT #10569 09/14/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 18.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 18.1900 18.19
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)18.19 Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 19 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 446297 MAINTENANCE AND TONER

EQUIPMENT FOR PICO PARK
Paid by EFT #10569 09/14/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 36.38 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 36.3800 36.38
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)36.38 Invoice Items 1
446331 CONTRACT OVERAGE CHARGE
08/17/22-09/16/22
Paid by EFT #10569 09/17/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 1,833.95 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 1,833.9500 1,833.95
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)1,833.95 Invoice Items 1
446420 MAINTENANCE AND TONER

EQUIPMENT FOR SMITH PARK
Paid by EFT #10569 09/19/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 36.38 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 36.3800 36.38
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)36.38 Invoice Items 1
Vendor 913 - I Copy, Inc (ibe digital) Totals Invoices 8 $2,034.04 Vendor 2068 - Infinity Technologies
807 ON CALL IT MANAGEMENT FOR
AUGUST 2022
Paid by Check #290335 09/07/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 19,061.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000080 Contracted Services - On Call IT Management Services

1.0000 Each 19,061.2500 19,061.25
G/L Account Project Amount
100.20.6040-54500 (General Fund.Finance.Information SystemsContracted Services)19,061.25 Invoice Items 1
Vendor 2068 - Infinity Technologies Totals Invoices 1 $19,061.25 Run by April Zamora on 09/29/2022 03:30:30 PM Page 20 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 1686 - InfoSend, Inc
219969 MAIL PREP SERVICE 8/2/22-
8/31/22 FOR UTILITY

MANAGEMENT
Paid by Check #290336 08/31/2022 09/22/2022 09/22/2022 09/15/2022 09/22/2022 1,030.77 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000059 Contracted Services - Water Billing Services 1.0000 Each 1,030.7700 1,030.77 G/L Account Project Amount
550.40.4930-54500 (Water Authority.Public Works.Water Utility - Customer Service-Contracted Services)
1,030.77
Invoice Items 1
219970 POSTAGE 8/2/22-8/31/22 Paid by Check #290336 08/31/2022 09/22/2022 09/22/2022 09/15/2022 09/22/2022 3,066.92 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000059 Postage - Postage 1.0000 Each 3,066.9200 3,066.92 G/L Account Project Amount
550.40.4930-52100 (Water Authority.Public Works.Water Utility - Customer Service-Postage)
3,066.92
Invoice Items 1
Vendor 1686 - InfoSend, Inc Totals Invoices 2 $4,097.69 Vendor 428 - Johnstone Supply
5095053 CITY YARD BREAKROOM Paid by Check #290337 07/25/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 187.41 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Building & Grounds Maintenance - CITY YARD

BREAKROOM

1.0000 Each 171.1500 171.15
G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)171.15 Sales Tax - CITY YARD BREAKROOM 1.0000 Each 16.2600 16.26 G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)16.26 Invoice Items 2
5093786 HVAC REPAIRS SMITH PARK Paid by Check #290337 07/05/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 71.22 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Building & Grounds Maintenance - HVAC

REPAIRS SMITH PARK

1.0000 Each 65.0400 65.04
G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)65.04 Sales Tax - HVAC REPAIRS SMITH PARK 1.0000 Each 6.1800 6.18 G/L Account Project Amount
Run by April Zamora on 09/29/2022 03:30:30 PM Page 21 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 5093786 HVAC REPAIRS SMITH PARK Paid by Check #290337 07/05/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 71.22 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)6.18 Invoice Items 2
6074410 HVAC REPAIRS SMITH PARK Paid by Check #290337 07/09/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 34.57 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Building & Grounds Maintenance - HVAC

REPAIRS SMITH PARK

1.0000 Each 31.3600 31.36
G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)31.36 Sales Tax - HVAC REPAIRS SMITH PARK 1.0000 Each 3.2100 3.21 G/L Account Project Amount
100.40.4031-53400 (General Fund.Public Works.Facilities MaintenanceBuilding & Grounds Maintenance)3.21 Invoice Items 2
Vendor 428 - Johnstone Supply Totals Invoices 3 $293.20 Vendor 181 - LA County Sheriffs Department
230316LL SHERIFF SERVICES FOR AUGUST
2022
Paid by Check #290338 09/15/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 1,043,351.71 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000081 Contracted Services - Contract City Law
Enforcement Services FY 22-23

1.0000 Each 1,043,351.7100 1,043,351.71
G/L Account Project Amount
100.15.1500-54500 (General Fund.Law Enforcement.Law Enforcement Administration-Contracted Services)
1,043,351.71
Invoice Items 1
230115LL SHERIFF SERVICES JULY 2022 Paid by Check #290338 08/29/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 449,005.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000193 Contracted Services - FY 2021-22 General Law Enforcement Contract

1.0000 Each 449,005.1899 449,005.19
G/L Account Project Amount
100.15.1500-54500 (General Fund.Law Enforcement.Law Enforcement Administration-Contracted Services)
449,005.19
Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 22 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 230115LL-A SHERIFF SERVICES JULY 2022 Paid by Check #290338 08/29/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 594,488.60 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000081 Contracted Services - Contract City Law
Enforcement Services FY 22-23

1.0000 Each 594,488.6000 594,488.60
G/L Account Project Amount
100.15.1500-54500 (General Fund.Law Enforcement.Law Enforcement Administration-Contracted Services)
594,488.60
Invoice Items 1
Vendor 181 - LA County Sheriffs Department Totals Invoices 3 $2,086,845.50 Vendor 1507 - Lincoln Financial Group
090122 SUPPLEMENTAL LIFE INSURANCE
FOR SEPTEMBER 2022
Paid by EFT #10570 09/22/2022 09/22/2022 09/22/2022 09/22/2022 09/22/2022 1,199.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Payroll - 09/01/2022 Deduction Lincoln
Financial Supplemental

1.0000 Each 599.7600 599.76
G/L Account Project Amount
100-20807 (General Fund-Employee Voluntary Deductions) 400.23 207-20807 (Measure R-Employee Voluntary Deductions) 1.60 206-20807 (Proposition C-Employee Voluntary Deductions) 5.20 550-20807 (Water Authority-Employee Voluntary Deductions) 166.03 291-20807 (Housing - Section 8-Employee Voluntary Deductions) 15.50 690-20807 (Reach Grants-Employee Voluntary Deductions) 4.20 210-20807 (Transportation Dev Acccount-Employee Voluntary Deductions)
.80
208-20807 (Measure M-Employee Voluntary Deductions) .80 230-20807 (Lighting Assessment District-Employee Voluntary Deductions)

4.60 202-20807 (SB1- Traffic Congestion Relief-Employee Voluntary Deductions)
.80
Payroll - 09/15/2022 Deduction Lincoln
Financial Supplemental

1.0000 Each 599.7600 599.76
G/L Account Project Amount
100-20807 (General Fund-Employee Voluntary Deductions) 411.35 207-20807 (Measure R-Employee Voluntary Deductions) 4.20 206-20807 (Proposition C-Employee Voluntary Deductions) 4.40 550-20807 (Water Authority-Employee Voluntary Deductions) 151.19 291-20807 (Housing - Section 8-Employee Voluntary Deductions) 15.50 570-20807 (Golf Course-Employee Voluntary Deductions) 3.16 690-20807 (Reach Grants-Employee Voluntary Deductions) 2.76 210-20807 (Transportation Dev Acccount-Employee Voluntary Deductions)

1.00 208-20807 (Measure M-Employee Voluntary Deductions) .80 Run by April Zamora on 09/29/2022 03:30:30 PM Page 23 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 090122 SUPPLEMENTAL LIFE INSURANCE
FOR SEPTEMBER 2022
Paid by EFT #10570 09/22/2022 09/22/2022 09/22/2022 09/22/2022 09/22/2022 1,199.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 230-20807 (Lighting Assessment District-Employee Voluntary Deductions)

4.60 202-20807 (SB1- Traffic Congestion Relief-Employee Voluntary Deductions)
.80
Payroll - Rounding 1.0000 Each (.0200) (.02)
G/L Account Project Amount
100-20807 (General Fund-Employee Voluntary Deductions) (.02) Invoice Items 3
Vendor 1507 - Lincoln Financial Group Totals Invoices 1 $1,199.50 Vendor 352 - Lu's Lighthouse Inc.
01226587.02 AUTO SUPPLIES FOR UNIT 201 Paid by EFT #10571 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 801.70 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Automotive-Parts & Supplies - AUTO SUPPLIES
FOR UNIT 201

1.0000 Each 725.5200 725.52
G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )725.52 Sales Tax - AUTO SUPPLIES FOR UNIT 201 1.0000 Each 76.1800 76.18 G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )76.18 Invoice Items 2
Vendor 352 - Lu's Lighthouse Inc. Totals Invoices 1 $801.70 Vendor 1366 - Ben Martinez
FALL2WK522 UMPIRE SERVICES FOR SENIOR
LEAGUE 9/15/22
Paid by EFT #10572 09/15/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 60.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contracted Services - UMPIRE SERVICES FOR
SENIOR LEAGUE 9/15/22

1.0000 Each 60.0000 60.00
G/L Account Project Amount
100.80.8130-54500 (General Fund.Parks And Recreation.Adult SportsContracted Services)60.00 Invoice Items 1
Vendor 1366 - Ben Martinez Totals Invoices 1 $60.00
Vendor 2358 - Jocelyn Garcia Mercado
Run by April Zamora on 09/29/2022 03:30:30 PM Page 24 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 2022TUREIMSUMJGM TUITION REIMBURSEMENT FOR
SUMMER 2022
Paid by Check #290339 09/14/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 410.37 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Tuition Reimbursement - TUITION
REIMBURSEMENT FOR SUMMER 2022

1.0000 Each 410.3700 410.37
G/L Account Project Amount
100.90.9000-54910 (General Fund.Non-Departmental.City Wide NonDepartmental-Tuition Reimbursement)410.37 Invoice Items 1
Vendor 2358 - Jocelyn Garcia Mercado Totals Invoices 1 $410.37 Vendor 2341 - MFVS, Inc
36431 TOMMY GATE FOR SPECIAL
EVENT VAN # 120
Paid by Check #290340 09/02/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 10,152.60 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000054 Departmental Supplies - Change OrderTommy Gate 1.0000 Each 370.6000 370.60 G/L Account Project Amount
100.80.8102-52200 (General Fund.Parks And Recreation.Special EventsDepartmental Supplies)370.60 2023-00000054 Departmental Supplies - Tommy Gate Liftgate for Special Event Van

1.0000 Each 9,782.0000 9,782.00
G/L Account Project Amount
100.80.8102-52200 (General Fund.Parks And Recreation.Special EventsDepartmental Supplies)9,782.00 Invoice Items 2
Vendor 2341 - MFVS, Inc Totals Invoices 1 $10,152.60
Vendor 784 - Monarch Bearing Co., Inc.
338778 AUTO SUPPLIES WATER

DIVISION
Paid by Check #290341 07/28/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 1,061.18 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Automotive-Parts & Supplies - AUTO SUPPLIES

WATER DIVISION

1.0000 Each 1,003.4600 1,003.46
G/L Account Project Amount
550.40.4920-53100 (Water Authority.Public Works.Water UtilityOperations&Resources-Automobile Supplies )1,003.46 Sales Tax - AUTO SUPPLIES WATER DIVISION 1.0000 Each 57.7200 57.72 G/L Account Project Amount
550.40.4920-53100 (Water Authority.Public Works.Water UtilityOperations&Resources-Automobile Supplies )57.72 Invoice Items 2
Vendor 784 - Monarch Bearing Co., Inc. Totals Invoices 1 $1,061.18 Run by April Zamora on 09/29/2022 03:30:30 PM Page 25 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 2289 - Ollin Strategies
317 CONSULTING SERVICE FOR
SEPTEMBER 2022
Paid by Check #290342 09/15/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 5,000.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000405 Professional Services - Consulting ServicesGovernment Relations Consultant1.0000 Each 5,000.0000 5,000.00 G/L Account Project Amount
100.11.1110-54500 (General Fund.Administration.City ManagerContracted Services)5,000.00 Invoice Items 1
Vendor 2289 - Ollin Strategies Totals Invoices 1 $5,000.00 Vendor 688 - PARS
51448 PARS CITY COUNCIL REP FEES,
JULY 2022
Paid by Check #290343 09/08/2022 09/22/2022 09/22/2022 09/15/2022 09/22/2022 300.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Professional Services - PARS CITY COUNCIL
REP FEES, JULY 2022

1.0000 Each 300.0000 300.00
G/L Account Project Amount
100.90.9000-54400 (General Fund.Non-Departmental.City Wide NonDepartmental-Professional Services)300.00 Invoice Items 1
Vendor 688 - PARS Totals Invoices 1 $300.00
Vendor 531 - PMC Plumbing Inc.
220615-001 EMERGENCY REPAIRS AT GOLF
COURSE
Paid by Check #290344 07/18/2022 09/22/2022 09/22/2022 09/21/2022 09/22/2022 505.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000086 Building & Grounds Maintenance - Emergency drain/sewer repair at Golf Course

1.0000 Each 505.0000 505.00
G/L Account Project Amount
570.16.1620-53400 (Golf Course.Enterprise Functions.Pico Rivera Golf Course-Building & Grounds Maintenance)
505.00
Invoice Items 1
220720-002 EMERGENCY REPAIRS AT GOLF
COURSE
Paid by Check #290344 09/09/2022 09/22/2022 09/22/2022 09/21/2022 09/22/2022 22,300.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000086 Building & Grounds Maintenance - Emergency drain/sewer repair at Golf Course

1.0000 Each 22,300.0000 22,300.00
G/L Account Project Amount
570.16.1620-53400 (Golf Course.Enterprise Functions.Pico Rivera Golf Course-Building & Grounds Maintenance)
22,300.00
Invoice Items 1
Run by April Zamora on 09/29/2022 03:30:30 PM Page 26 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 531 - PMC Plumbing Inc. Totals Invoices 2 $22,805.00 Vendor 1336 - Power Trip Rentals, Inc
131237 BOXING EVENT GENERATOR
RENTAL 8/26/22-8/28/22
Paid by Check #290345 08/26/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 1,289.11 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000025 Equipment Rental - Special Events 1.0000 Each 1,289.1100 1,289.11 G/L Account Project Amount
100.80.8102-53301 (General Fund.Parks And Recreation.Special EventsEquipment Rental)1,289.11 Invoice Items 1
131385 DIAL A RIDE GENERATOR
8/30/22-9/1/22
Paid by Check #290345 08/30/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 838.38 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000025 Contracted Services - Change Order-Dial a Ride Generator

1.0000 Each 838.3800 838.38
G/L Account Project Amount
205.80.8410-54500 (Proposition A.Parks And Recreation.Proposition AContracted Services)838.38 Invoice Items 1
131676 GENERATOR SVC FOR FIESTAS
PATRIAS EVENT 09/14/22-
09/17/22
Paid by Check #290345 09/14/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 3,556.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000025 Equipment Rental - Change Order- Generator for Special Events

1.0000 Each 3,556.1900 3,556.19
G/L Account Project Amount
100.80.8102-53301 (General Fund.Parks And Recreation.Special EventsEquipment Rental)3,556.19 Invoice Items 1
Vendor 1336 - Power Trip Rentals, Inc Totals Invoices 3 $5,683.68 Vendor 2286 - Project Dimensions, Inc.
49925 CONSULTING SVCS APRIL 2022,
PR BIKEWAY/BRIDGE/WHITE. C
Paid by Check #290346 05/02/2022 09/22/2022 06/30/2022 09/19/2022 09/22/2022 7,800.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000403 Contracted Services - Consulting Services- SCE Easements

1.0000 Each 7,800.0000 7,800.00
G/L Account Project Amount
207.70.7300-54500 (Measure R.Capital Improvement Projects.Capital Improvement Projects-Contracted Services)
CIP.S21280 (Capital Improvement Program, Pico
Rivera Regional Bikeway Project)
7,800.00
Invoice Items 1
Vendor 2286 - Project Dimensions, Inc. Totals Invoices 1 $7,800.00 Run by April Zamora on 09/29/2022 03:30:30 PM Page 27 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 337 - Quadient, Inc.
16763074 POSTAGE LABELS Paid by Check #290347 08/15/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 142.44 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Departmental Supplies - POSTAGE LABELS 1.0000 Each 142.4400 142.44 G/L Account Project Amount
100.80.8220-52200 (General Fund.Parks And Recreation.Senior ServicesDepartmental Supplies)142.44 Invoice Items 1
Vendor 337 - Quadient, Inc. Totals Invoices 1 $142.44
Vendor 1386 - R and I Holdings, Inc
63838 SMALL TOOLS FOR WATER

DIVISION
Paid by Check #290348 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 86.54 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - SMALL TOOLS FOR WATER

DIVISION

1.0000 Each 8.0500 8.05
G/L Account Project Amount
550.40.4920-53500 (Water Authority.Public Works.Water UtilityOperations&Resources-Small Tools & Equipment)8.05 Small Tools & Equipment - SMALL TOOLS FOR

WATER DIVISION

1.0000 Each 78.4900 78.49
G/L Account Project Amount
550.40.4920-53500 (Water Authority.Public Works.Water UtilityOperations&Resources-Small Tools & Equipment)78.49 Invoice Items 2
Vendor 1386 - R and I Holdings, Inc Totals Invoices 1 $86.54 Vendor 378 - RSG, Inc
I009195 SUCCESSOR AGENCY SERVICES
AUGUST 2022
Paid by EFT #10573 08/31/2022 09/22/2022 09/22/2022 09/15/2022 09/22/2022 680.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000046 Contracted Services - FY 22-23 Successor
Agency Service PPA, Rops & Add Admin
Service

1.0000 Each 680.0000 680.00
G/L Account Project Amount
851.50.5000-54500 (Successor - Debt Service.Successor
Agency.Successor Agency Administration-Contracted Services) 680.00
Invoice Items 1
Vendor 378 - RSG, Inc Totals Invoices 1 $680.00
Vendor 310 - Rush Truck Centers of California, Inc.

Run by April Zamora on 09/29/2022 03:30:30 PM Page 28 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 3029013018 AUTO SUPPLIES Paid by Check #290349 08/22/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 558.45 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Automotive-Parts & Supplies - AUTO SUPPLIES 1.0000 Each 510.0000 510.00 G/L Account Project Amount
550.40.4920-53100 (Water Authority.Public Works.Water UtilityOperations&Resources-Automobile Supplies )510.00 Sales Tax - AUTO SUPPLIES 1.0000 Each 48.4500 48.45
G/L Account Project Amount
550.40.4920-53100 (Water Authority.Public Works.Water UtilityOperations&Resources-Automobile Supplies )48.45 Invoice Items 2
Vendor 310 - Rush Truck Centers of California, Inc. Totals Invoices 1 $558.45 Vendor 726 - S & J Supply Co., Inc.

S100195802.001 MAINTENANCE AND SERVICE

REPAIRS
Paid by EFT #10574 07/07/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 414.38 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Departmental Expenses - MAINTENANCE AND

SERVICE REPAIRS

1.0000 Each 375.0000 375.00
G/L Account Project Amount
550.40.4920-54100 (Water Authority.Public Works.Water UtilityOperations&Resources-Special Departmental Expenses)375.00 Sales Tax - MAINTENANCE AND SERVICE

REPAIRS

1.0000 Each 39.3800 39.38
G/L Account Project Amount
550.40.4920-54100 (Water Authority.Public Works.Water UtilityOperations&Resources-Special Departmental Expenses)39.38 Invoice Items 2
S100198723.001 MAINTENANCE AND SERVICE

REPAIRS
Paid by EFT #10574 08/29/2022 09/22/2022 09/22/2022 09/13/2022 09/22/2022 349.10 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Departmental Expenses - MAINTENANCE AND

SERVICE REPAIRS

1.0000 Each 315.9300 315.93
G/L Account Project Amount
550.40.4920-54100 (Water Authority.Public Works.Water UtilityOperations&Resources-Special Departmental Expenses)315.93 Sales Tax - MAINTENANCE AND SERVICE

REPAIRS

1.0000 Each 33.1700 33.17
G/L Account Project Amount
550.40.4920-54100 (Water Authority.Public Works.Water UtilityOperations&Resources-Special Departmental Expenses)33.17 Invoice Items 2
Vendor 726 - S & J Supply Co., Inc. Totals Invoices 2 $763.48 Run by April Zamora on 09/29/2022 03:30:30 PM Page 29 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 1552 - S & S LaBarge Golf Inc
270 PAYROLL 9/1/22-9/14/22 Paid by EFT #10575 09/16/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 27,418.51 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000051 Golf Course Payroll Expenses - FY2022-23 Golf Course Management Fees

1.0000 Each 27,418.5100 27,418.51
G/L Account Project Amount
570.16.1620-56100 (Golf Course.Enterprise Functions.Pico Rivera Golf Course-Golf Course-Payroll Expense)
27,418.51
Invoice Items 1
Vendor 1552 - S & S LaBarge Golf Inc Totals Invoices 1 $27,418.51 Vendor 1999 - Shoeteria, Inc.
0038114-IN SAFETY SHOES FOR MARTIN
RIOS
Paid by EFT #10576 08/26/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 194.46 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Safety Programs & Materials - SAFETY SHOES

FOR MARTIN RIOS

1.0000 Each 176.7800 176.78
G/L Account Project Amount
100.40.4030-54930 (General Fund.Public Works.Street MaintenanceSafety Programs & Materials)176.78 Sales Tax - SAFETY SHOES FOR MARTIN RIOS 1.0000 Each 17.6800 17.68 G/L Account Project Amount
100.40.4030-54930 (General Fund.Public Works.Street MaintenanceSafety Programs & Materials)17.68 Invoice Items 2
Vendor 1999 - Shoeteria, Inc. Totals Invoices 1 $194.46 Vendor 154 - Southland Transit, Inc.

PR AUGUST-2022 PR DIAL A RIDE SERVICE FOR
AUGUST 2022
Paid by EFT #10577 09/08/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 31,472.63 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000043 Contracted Services - Dial-A-Van services for FY 22-23

1.0000 Each 31,472.6300 31,472.63
G/L Account Project Amount
205.80.8410-54500 (Proposition A.Parks And Recreation.Proposition AContracted Services)NonCIP.9123 (Non Capital Improvement Project, MTA #130-02, Dial A Ride)
31,472.63
Invoice Items 1
Vendor 154 - Southland Transit, Inc. Totals Invoices 1 $31,472.63 Vendor 626 - State of California Dept of Justice
Run by April Zamora on 09/29/2022 03:30:30 PM Page 30 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 602728 PRE-EMPLOYMENT LIVE SCANS
FOR AUGUST 2022
Paid by Check #290350 09/06/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 192.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Professional Services - PRE-EMPLOYMENT
LIVE SCANS FOR AUGUST 2022

1.0000 Each 192.0000 192.00
G/L Account Project Amount
100.60.6010-54400 (General Fund.Human Resources.RecruitmentProfessional Services)192.00 Invoice Items 1
Vendor 626 - State of California Dept of Justice Totals Invoices 1 $192.00 Vendor 998 - Swank Motion Pictures Inc
RG 1924231 SENIOR CENTER MOVIE LICENSE

FEE, THE WAR WITH GRANDPA
Paid by Check #290351 08/10/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 175.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Freight - SENIOR CENTER MOVIE LICENSE

FEE, THE WAR WITH GRANDPA

1.0000 Each 30.0000 30.00
G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)30.00 Senior Citizen Committee - SENIOR CENTER

MOVIE LICENSE FEE, THE WAR WITH

GRANDPA

1.0000 Each 145.0000 145.00
G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)145.00 Invoice Items 2
RG 3230428 SENIOR CENTER MOVIE LICENSE

FEE, MARRY ME
Paid by Check #290351 08/10/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 176.75 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Freight - SENIOR CENTER MOVIE LICENSE

FEE, MARRY ME

1.0000 Each 31.7500 31.75
G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)31.75 Senior Citizen Committee - SENIOR CENTER

MOVIE LICENSE FEE, MARRY ME

1.0000 Each 145.0000 145.00
G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)145.00 Invoice Items 2
Vendor 998 - Swank Motion Pictures Inc Totals Invoices 2 $351.75 Vendor 499 - Target Specialty Products
Run by April Zamora on 09/29/2022 03:30:30 PM Page 31 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount INVP500900245 PUMP FOR UNIT 246 Paid by Check #290352 08/22/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 154.38 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Equipment Maintenance & Repairs - PUMP
FOR UNIT 246

1.0000 Each 139.7100 139.71
G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs)139.71 Sales Tax - PUMP FOR UNIT 246 1.0000 Each 14.6700 14.67 G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs)14.67 Invoice Items 2
Vendor 499 - Target Specialty Products Totals Invoices 1 $154.38 Vendor 435 - The Sherwin-Williams Co.
6004-0 GRAFFITI SUPPLIES FOR STREET

DIVISION
Paid by EFT #10578 09/01/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 1,828.72 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Graffiti Abatement - GRAFFITI SUPPLIES FOR

STREET DIVISION

1.0000 Each 1,658.7000 1,658.70
G/L Account Project Amount
100.40.4030-54640 (General Fund.Public Works.Street MaintenanceGraffiti Abatement)1,658.70 Sales Tax - GRAFFITI SUPPLIES FOR STREET

DIVISION

1.0000 Each 170.0200 170.02
G/L Account Project Amount
100.40.4030-54640 (General Fund.Public Works.Street MaintenanceGraffiti Abatement)170.02 Invoice Items 2
Vendor 435 - The Sherwin-Williams Co. Totals Invoices 1 $1,828.72 Vendor 2206 - TKM ENGINEERING
1109 PROFESSIONAL SVCS 8/1/22-
8/31/22, LOCAL ROADWAY
Paid by Check #290353 09/02/2022 09/22/2022 09/22/2022 09/13/2022 09/22/2022 8,047.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000355 Contracted Services - PROJECT MANAGEMENT
& PEER REVIEW OF THE CITY LOCAL

ROADWAY

1.0000 Each 8,047.5000 8,047.50
G/L Account Project Amount
206.70.7300-54500 (Proposition C.Capital Improvement Projects.Capital Improvement Projects-Contracted Services)
NonCIP.4700 (Non Capital Improvement Project, Local
Roadway Safety Plan (LRSP))
8,047.50
Invoice Items 1
Vendor 2206 - TKM ENGINEERING Totals Invoices 1 $8,047.50 Run by April Zamora on 09/29/2022 03:30:30 PM Page 32 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 481 - Toyota Financial Services
2022PURLEAS-TFS Purchase Of Two (2) 2019 Toyota
Prius
Paid by Check #290359 09/22/2022 09/22/2022 09/22/2022 09/22/2022 09/22/2022 27,579.56 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000084 Furniture & Equipment - Purchase Of Two (2) 2019 Toyota Prius Unit 113 & 117

1.0000 Each 27,579.5600 27,579.56
G/L Account Project Amount
200.40.4033-57300 (Air Quality Improvement .Public Works.Fleet Maintenance-Furniture & Equipment)
27,579.56
Invoice Items 1
Vendor 481 - Toyota Financial Services Totals Invoices 1 $27,579.56 Vendor 312 - Tyler Technologies, Inc.
025-391411 MY CIVIC APP SEPTEMBER 2022 Paid by Check #290355 09/01/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 275.63 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Software License - MY CIVIC APP SEPTEMBER
2022

1.0000 Each 275.6300 275.63
G/L Account Project Amount
100.20.6040-52805 (General Fund.Finance.Information SystemsSoftware Licensing)275.63 Invoice Items 1
025-394299 MY CIVIC APP OCTOBER 2022 Paid by Check #290355 10/01/2022 09/22/2022 09/22/2022 09/20/2022 09/22/2022 275.63 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Software License - MY CIVIC APP OCTOBER
2022

1.0000 Each 275.6300 275.63
G/L Account Project Amount
100.20.6040-52805 (General Fund.Finance.Information SystemsSoftware Licensing)275.63 Invoice Items 1
Vendor 312 - Tyler Technologies, Inc. Totals Invoices 2 $551.26 Vendor 550 - Uhaul
5402073438 PROPANE FOR ASPHALT

MAINTENANCE
Paid by Check #290356 07/13/2022 09/22/2022 09/22/2022 09/07/2022 09/22/2022 126.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - PROPANE FOR

ASPHALT MAINTENANCE

1.0000 Each 126.0000 126.00
G/L Account Project Amount
100.40.4030-54605 (General Fund.Public Works.Street MaintenanceAsphalt Maintenance)126.00 Invoice Items 1
Vendor 550 - Uhaul Totals Invoices 1 $126.00
Run by April Zamora on 09/29/2022 03:30:30 PM Page 33 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 2360 - Carlos Valdez
828836 REIMBURSEMENT, PATRON

UNABLE TO ATTEND CLASS
Paid by Check #290357 09/12/2022 09/22/2022 09/22/2022 09/14/2022 09/22/2022 10.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Refund/Rtn Overpayment - REIMBURSEMENT,

PATRON UNABLE TO ATTEND CLASS

1.0000 Each 10.0000 10.00
G/L Account Project Amount
100.00.0000-46602 (General Fund.Non-Departmental Revenue.NonDepartmental Revenue-Parks and Rec - Senior Center)10.00 Invoice Items 1
Vendor 2360 - Carlos Valdez Totals Invoices 1 $10.00
Vendor 695 - Vulcan Materials Co.
73394983 ASPHALT FOR STREET DIVISION Paid by EFT #10579 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 109.65 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - ASPHALT FOR STREET

DIVISION

1.0000 Each 109.6500 109.65
G/L Account Project Amount
100.40.4030-54605 (General Fund.Public Works.Street MaintenanceAsphalt Maintenance)109.65 Invoice Items 1
385210 FINANCE CHARGES FOR WATER

DIVISION
Paid by EFT #10579 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 27.95 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - FINANCE CHARGES

FOR WATER DIVISION

1.0000 Each 27.9500 27.95
G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)27.95 Invoice Items 1
73394982 ASPHALT FOR STREET DIVISION Paid by EFT #10579 08/31/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 108.68 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - ASPHALT FOR STREET

DIVISION

1.0000 Each 108.6800 108.68
G/L Account Project Amount
100.40.4030-54605 (General Fund.Public Works.Street MaintenanceAsphalt Maintenance)108.68 Invoice Items 1
Vendor 695 - Vulcan Materials Co. Totals Invoices 3 $246.28 Vendor 1968 - Walters Wholesale Electric Co
Run by April Zamora on 09/29/2022 03:30:30 PM Page 34 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount S121288412.001 PLANT MAINTENANCE AND
REPAIR
Paid by Check #290358 08/17/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 251.37 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Plant Maintenance & Repair - PLANT

MAINTENANCE AND REPAIR

1.0000 Each 227.4900 227.49
G/L Account Project Amount
550.40.4920-53315 (Water Authority.Public Works.Water UtilityOperations&Resources-Plant Maintenance and Repair)227.49 Sales Tax - PLANT MAINTENANCE AND
REPAIR

1.0000 Each 23.8800 23.88
G/L Account Project Amount
550.40.4920-53315 (Water Authority.Public Works.Water UtilityOperations&Resources-Plant Maintenance and Repair)23.88 Invoice Items 2
Vendor 1968 - Walters Wholesale Electric Co Totals Invoices 1 $251.37 Vendor 265 - Water Replenishment District of So. California 3853-0722 GROUND WATER PRODUCTION &
ASSESSMENT JULY 2022
Paid by EFT #10580 09/19/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 171,666.48 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000076 Purchased Water - FY 22-23 Groundwater and Production Assessment

1.0000 Each 171,666.4800 171,666.48
G/L Account Project Amount
550.40.4920-54250 (Water Authority.Public Works.Water UtilityOperations&Resources-Purchased Water)171,666.48 Invoice Items 1
Vendor 265 - Water Replenishment District of So. California Totals Invoices 1 $171,666.48 Vendor 150 - Western Water Works
1231136-01 MAINTENANCE AND SERVICE

REPAIRS
Paid by EFT #10581 08/24/2022 09/22/2022 09/22/2022 09/12/2022 09/22/2022 385.65 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Departmental Expenses - MAINTENANCE AND

SERVICE REPAIRS

1.0000 Each 349.8000 349.80
G/L Account Project Amount
550.40.4920-54100 (Water Authority.Public Works.Water UtilityOperations&Resources-Special Departmental Expenses)349.80 Sales Tax - MAINTENANCE AND SERVICE

REPAIRS

1.0000 Each 35.8500 35.85
G/L Account Project Amount
550.40.4920-54100 (Water Authority.Public Works.Water UtilityOperations&Resources-Special Departmental Expenses)35.85 Invoice Items 2
Vendor 150 - Western Water Works Totals Invoices 1 $385.65 Run by April Zamora on 09/29/2022 03:30:30 PM Page 35 of 36 AP Warrant Register 9/22/2022
Payment Date Range 09/22/22 - 09/22/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 354 - Willdan Engineering
00623925 PROFESSIONAL SVCS THROUGH
7/29/22, PR OVERLAY &

RECONSTRUCT PROJ
Paid by EFT #10582 08/29/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 30,605.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000378 Contracted Services - Citywide Resurfacing - Overlay and Reconstruction design services

1.0000 Each 30,605.2500 30,605.25
G/L Account Project Amount
400.70.7300-54500 (Capital Improvement Fund.Capital Improvement Projects.Capital Improvement Projects-Contracted Services) CIP.50066 (Capital Improvement Program, Resurfacing
- Overlay and Reconstruction Project)
30,605.25
Invoice Items 1
00623926 PROFESSIONAL SVCS THROUGH
7/29/22, SLURRY AND CAPE SEAL
PROJ
Paid by EFT #10582 08/29/2022 09/22/2022 09/22/2022 09/19/2022 09/22/2022 4,780.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000377 Contracted Services - Citywide ResurfacingCape Seal and Slurry1.0000 Each 4,780.0000 4,780.00 G/L Account Project Amount
400.70.7300-54500 (Capital Improvement Fund.Capital Improvement Projects.Capital Improvement Projects-Contracted Services) CIP.50067 (Capital Improvement Program, Resurfacing
- Slurry and Cape Seal Project)
4,780.00
Invoice Items 1
Vendor 354 - Willdan Engineering Totals Invoices 2 $35,385.25 Grand Totals Invoices 120 $3,065,578.92
Run by April Zamora on 09/29/2022 03:30:30 PM Page 36 of 36 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 2274 - ACP Publications & Marketing
22695 STADIUM BAGS FOR GIVEAWAYS Paid by Check #290361 09/20/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 1,426.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Print Duplicate & Photocopying - STADIUM

BAGS FOR GIVEAWAYS

1.0000 Each 1,317.5000 1,317.50
G/L Account Project Amount
100.80.8102-52400 (General Fund.Parks And Recreation.Special EventsPrint Duplicate & Photocopying)1,317.50 Sales Tax - STADIUM BAGS FOR GIVEAWAYS 1.0000 Each 108.6900 108.69 G/L Account Project Amount
100.80.8102-52400 (General Fund.Parks And Recreation.Special EventsPrint Duplicate & Photocopying)108.69 Invoice Items 2
Vendor 2274 - ACP Publications & Marketing Totals Invoices 1 $1,426.19 Vendor 269 - American Water Works Association
7002035036 AWWA MEMBERSHIP 10/1/22-
9/30/23, MEMBER# 00799341
Paid by Check #290362 06/28/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 2,357.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000075 Membership & Dues - Annual Membership
Renewal from 10/01/22-9/30/23

1.0000 Each 2,357.0000 2,357.00
G/L Account Project Amount
550.40.4900-52600 (Water Authority.Public Works.Water Utility - Admin Division-Membership & Dues)
2,357.00
Invoice Items 1
Vendor 269 - American Water Works Association Totals Invoices 1 $2,357.00 Vendor 41 - Atkinson, Andelson, Loya, Ruud & Romo
660201 LEGAL SERVICES AUGUST 2022 Paid by Check #290363 08/31/2022 09/29/2022 09/29/2022 09/20/2022 09/29/2022 3,640.06 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000024 Legal Services - Legal counsel for labor issues 1.0000 Each 3,640.0600 3,640.06 G/L Account Project Amount
100.60.6000-56910 (General Fund.Human Resources.Human Resources Administration-Legal Service)
3,640.06
Invoice Items 1
Vendor 41 - Atkinson, Andelson, Loya, Ruud & Romo Totals Invoices 1 $3,640.06 Vendor 1368 - Big City Print
Run by April Zamora on 09/29/2022 03:22:01 PM Page 1 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 3913 MINI PITCH CEREMONY BANNER Paid by Check #290364 03/03/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 1,587.60 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Print Duplicate & Photocopying - MINI PITCH

CEREMONY BANNER

1.0000 Each 1,440.0000 1,440.00
G/L Account Project Amount
100.80.8102-52400 (General Fund.Parks And Recreation.Special EventsPrint Duplicate & Photocopying)1,440.00 Sales Tax - MINI PITCH CEREMONY BANNER 1.0000 Each 147.6000 147.60 G/L Account Project Amount
100.80.8102-52400 (General Fund.Parks And Recreation.Special EventsPrint Duplicate & Photocopying)147.60 Invoice Items 2
Vendor 1368 - Big City Print Totals Invoices 1 $1,587.60 Vendor 1429 - BMG Money, Inc
092922 EMPLOYEE DEDUCTION FOR P/E
09/23/22
Paid by Check #290365 09/29/2022 09/29/2022 09/29/2022 09/29/2022 09/29/2022 242.66 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Payroll - 09/29/2022 Deduction Loans 1.0000 Each 242.6600 242.66 G/L Account Project Amount
100-20809 (General Fund-Employee Paid Payroll Loan) 201.52 550-20809 (Water Authority-Employee Paid Payroll Loan) 22.93 230-20809 (Lighting Assessment District-Employee Paid Payroll Loan) 18.21 Invoice Items 1
Vendor 1429 - BMG Money, Inc Totals Invoices 1 $242.66
Vendor 2314 - Boutique Recruiting
11275 TEMPORARY EMPLOYEE,

MICHELE KEETIN DATE ENDING
9/11/22
Paid by Check #290366 09/15/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 2,571.80 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000008 Contracted Services - Senior Manager
Temporary Service

1.0000 Each 2,571.8000 2,571.80
G/L Account Project Amount
100.60.6010-54500 (General Fund.Human Resources.RecruitmentContracted Services)2,571.80 Invoice Items 1
Vendor 2314 - Boutique Recruiting Totals Invoices 1 $2,571.80 Vendor 2305 - CardsDirect, Inc.

Run by April Zamora on 09/29/2022 03:22:01 PM Page 2 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount B2582567 MEMBER BIRTHDAY CARDS Paid by Check #290367 09/01/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 855.39 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Freight - MEMBER BIRTHDAY CARDS 1.0000 Each 29.9900 29.99 G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)29.99 Sales Tax - MEMBER BIRTHDAY CARDS 1.0000 Each 79.5300 79.53 G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)79.53 Senior Citizen Committee - MEMBER

BIRTHDAY CARDS

1.0000 Each 745.8700 745.87
G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)745.87 Invoice Items 3
Vendor 2305 - CardsDirect, Inc. Totals Invoices 1 $855.39 Vendor 786 - Central Basin Municipal Water District
RIV-AUG22 UTILITIES FOR JULY 2022 Paid by Check #290368 09/15/2022 09/29/2022 09/29/2022 09/20/2022 09/29/2022 15,718.39 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Utilities - WATER SVC-VARIOUS LOCATION 1.0000 Each 15,718.3900 15,718.39 G/L Account Project Amount
100.40.4032-54200 (General Fund.Public Works.Park MaintenanceUtilities)15,718.39 Invoice Items 1
Vendor 786 - Central Basin Municipal Water District Totals Invoices 1 $15,718.39 Vendor 1961 - City of Commerce
22-10002 POOL EXCURSION AT BRENDA
VILLA AQUATIC 6/27, 7/11, 7/18
& 8/1/22
Paid by Check #290369 09/26/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 685.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Event Tickets - POOL EXCURSION AT BRENDA
VILLA AQUATIC 6/27, 7/11, 7/18 & 8/1/22

1.0000 Each 685.0000 685.00
G/L Account Project Amount
100.80.8290-55285 (General Fund.Parks And Recreation.Trips & ToursEvent Tickets)685.00 Invoice Items 1
Vendor 1961 - City of Commerce Totals Invoices 1 $685.00 Vendor 2287 - CivicWell
Run by April Zamora on 09/29/2022 03:22:01 PM Page 3 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 106765 PROFESSIONAL SVCS 7/31/22-
8/27/22, WHITTIER BL SPECIFIC
PLAN
Paid by Check #290370 09/26/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 975.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000404 Contracted Services - Program Management
Support

1.0000 Each 975.0000 975.00
G/L Account Project Amount
699.11.1110-54500 (Miscellaneous State Grant.Administration.City Manager-Contracted Services)
NonCIP.4687 (Non Capital Improvement Project,
Historical Whittier Blvd Multi-Modal Revitalization Plan) 975.00
Invoice Items 1
Vendor 2287 - CivicWell Totals Invoices 1 $975.00
Vendor 282 - Luis Cobian, Sr.
144736 NIPPON KEMPO KARATE CLASS
9/1/22-9/29/22
Paid by EFT #10585 09/21/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 468.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contract instructor - NIPPON KEMPO KARATE
CLASS 9/1/22-9/29/22

1.0000 Each 468.0000 468.00
G/L Account Project Amount
100.80.8107-54510 (General Fund.Parks And Recreation.Contract Instructors-Contract Instructors)
468.00
Invoice Items 1
Vendor 282 - Luis Cobian, Sr. Totals Invoices 1 $468.00 Vendor 1331 - Corporate Image Marketing, Inc
2208638 MONTHLY SERVICE FEE (800) GO
PRIME JULY 2022
Paid by EFT #10586 08/01/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 199.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Telephone - MONTHLY SERVICE FEE (800) GO
PRIME JULY 2022

1.0000 Each 199.0000 199.00
G/L Account Project Amount
560.16.1600-54300 (PRIME - CCA.Enterprise Functions.Enterprise Ops Administration-Telephone)
199.00
Invoice Items 1
2209638 MONTHLY SERVICE FEE (800) GO
PRIME AUGUST 2022
Paid by EFT #10586 09/01/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 199.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Telephone - MONTHLY SERVICE FEE (800) GO
PRIME AUGUST 2022

1.0000 Each 199.0000 199.00
G/L Account Project Amount
560.16.1600-54300 (PRIME - CCA.Enterprise Functions.Enterprise Ops Administration-Telephone)
199.00
Invoice Items 1
Run by April Zamora on 09/29/2022 03:22:01 PM Page 4 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 1331 - Corporate Image Marketing, Inc Totals Invoices 2 $398.00 Vendor 345 - Cosby Oil Company
CL78890 FUEL FOR CITY VEHICLES
08/21/22-08/31/22
Paid by EFT #10587 08/31/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 8,298.69 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Fuel - FUEL FOR CITY VEHICLES 08/21/22-
08/31/22

1.0000 Each 8,298.6900 8,298.69
G/L Account Project Amount
100.40.4033-53150 (General Fund.Public Works.Fleet Maintenance-Fuel) 8,298.69 Invoice Items 1
CL78890-A FUEL FOR CITY VEHICLES WATER
DIVISION 08/21/22-08/31/22
Paid by EFT #10587 08/31/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 2,074.67 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Fuel - FUEL FOR CITY VEHICLES WATER
DIVISION 08/21/22-08/31/22

1.0000 Each 2,074.6700 2,074.67
G/L Account Project Amount
550.40.4920-53150 (Water Authority.Public Works.Water UtilityOperations&Resources-Fuel)2,074.67 Invoice Items 1
CL79484 FUEL FOR CITY VEHICLES
09/01/22-09/10/22
Paid by EFT #10587 09/10/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 4,499.20 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Fuel - FUEL FOR CITY VEHICLES 09/01/22-
09/10/22

1.0000 Each 4,499.2000 4,499.20
G/L Account Project Amount
100.40.4033-53150 (General Fund.Public Works.Fleet Maintenance-Fuel) 4,499.20 Invoice Items 1
CL79484-A FUEL FOR CITY VEHICLES WATER
DIVISION 09/01/22-09/10/22
Paid by EFT #10587 09/10/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 1,124.80 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Fuel - FUEL FOR CITY VEHICLES WATER
DIVISION 09/01/22-09/10/22

1.0000 Each 1,124.8000 1,124.80
G/L Account Project Amount
550.40.4920-53150 (Water Authority.Public Works.Water UtilityOperations&Resources-Fuel)1,124.80 Invoice Items 1
Vendor 345 - Cosby Oil Company Totals Invoices 4 $15,997.36 Vendor 770 - County of Los Angeles Dept of Public Works Run by April Zamora on 09/29/2022 03:22:01 PM Page 5 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount RE-PW22091201117 TS MAINTENANCE THROUGH
KITS, AUGUST 2022
Paid by Check #290371 09/12/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 414.79 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2021-00000234 Street Lights/Signals - Monitoring City traffic signals through KITS-City Req. No.268475

1.0000 Each 414.7900 414.79
G/L Account Project Amount
100.40.4030-54655 (General Fund.Public Works.Street MaintenanceStreet Lights/Signals)414.79 Invoice Items 1
Vendor 770 - County of Los Angeles Dept of Public Works Totals Invoices 1 $414.79 Vendor 970 - DE LAGE LANDEN FINANCIAL SERVICES, INC.
77090233 PROPERTY TAX Paid by EFT #10588 07/23/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 890.48 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000032 Print Duplicate & Photocopying - Citywide Copier Lease FY 22-23

1.0000 Each 890.4800 890.48
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)890.48 Invoice Items 1
77637501 CITYWIDE COPIERS LEASE
10/1/22-10/31/22
Paid by EFT #10588 09/23/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 2,494.13 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000032 Print Duplicate & Photocopying - Citywide Copier Lease FY 22-23

1.0000 Each 2,494.1300 2,494.13
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)2,494.13 Invoice Items 1
Vendor 970 - DE LAGE LANDEN FINANCIAL SERVICES, INC. Totals Invoices 2 $3,384.61 Vendor 704 - Dell Marketing L.P.
10586351881 COMPUTER FOR ESTEFANY

FRANCO CED
Paid by EFT #10589 05/25/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 2,766.37 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Furniture & Equipment - COMPUTER FOR

ESTEFANY FRANCO CED

1.0000 Each 2,550.8300 2,550.83
G/L Account Project Amount
170.20.6040-57300 (Gen Fund - Equip Replacement.Finance.Information Systems-Furniture & Equipment)
2,550.83
Run by April Zamora on 09/29/2022 03:22:01 PM Page 6 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 10586351881 COMPUTER FOR ESTEFANY

FRANCO CED
Paid by EFT #10589 05/25/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 2,766.37 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - COMPUTER FOR ESTEFANY

FRANCO CED

1.0000 Each 215.5400 215.54
G/L Account Project Amount
170.20.6040-57300 (Gen Fund - Equip Replacement.Finance.Information Systems-Furniture & Equipment)
215.54
Invoice Items 2
Vendor 704 - Dell Marketing L.P. Totals Invoices 1 $2,766.37 Vendor 738 - DISCOUNT SCHOOL SUPPLY
W91287390101 REACH SUPPLIES Paid by Check #290372 09/21/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 3,582.92 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000034 Departmental Expenses - Reach instructional & Educational Supplies

1.0000 Each 3,582.9200 3,582.92
G/L Account Project Amount
690.80.8105-54100 (REACH Grants.Parks And Recreation.REACH-Special Departmental Expenses)
3,582.92
Invoice Items 1
Vendor 738 - DISCOUNT SCHOOL SUPPLY Totals Invoices 1 $3,582.92 Vendor 2355 - Dragonfly Public Affairs
1027 COMMUNITY OUTREACH &

ENGAGEMENT STRATEGIES
AUGUST 2022
Paid by Check #290373 09/23/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 5,000.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000085 Professional Services - Communications,
Community Outreach and Engagement
Strategies

1.0000 Each 5,000.0000 5,000.00
G/L Account Project Amount
100.20.2015-54400 (General Fund.Finance.Budget & ResearchProfessional Services)5,000.00 Invoice Items 1
Vendor 2355 - Dragonfly Public Affairs Totals Invoices 1 $5,000.00 Vendor 2268 - EQUIPMENT DIRECT INC
474969 UNIFORM SHIRTS FOR FIELD
STAFF
Paid by Check #290374 08/22/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 62.11 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Freight - UNIFORM SHIRTS FOR FIELD STAFF 1.0000 Each 5.0000 5.00 G/L Account Project Amount
100.40.4030-52250 (General Fund.Public Works.Street MaintenanceUniforms)5.00 Run by April Zamora on 09/29/2022 03:22:01 PM Page 7 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 474969 UNIFORM SHIRTS FOR FIELD
STAFF
Paid by Check #290374 08/22/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 62.11 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - UNIFORM SHIRTS FOR FIELD
STAFF

1.0000 Each 4.1100 4.11
G/L Account Project Amount
100.40.4030-52250 (General Fund.Public Works.Street MaintenanceUniforms)4.11 Uniforms - UNIFORM SHIRTS FOR FIELD
STAFF

1.0000 Each 53.0000 53.00
G/L Account Project Amount
100.40.4030-52250 (General Fund.Public Works.Street MaintenanceUniforms)53.00 Invoice Items 3
Vendor 2268 - EQUIPMENT DIRECT INC Totals Invoices 1 $62.11 Vendor 1218 - EVER AFTER EVENT PRODUCTIONS, LLC KIM ESMOND) 144724-144730 VARIOUS DANCE CLASSES,
8/23/22-10/4/22
Paid by EFT #10590 09/21/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 1,824.90 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000006 Contracted Services - Contract Instructor 1.0000 Each 1,824.9000 1,824.90 G/L Account Project Amount
100.80.8107-54510 (General Fund.Parks And Recreation.Contract Instructors-Contract Instructors)
1,824.90
Invoice Items 1
Vendor 1218 - EVER AFTER EVENT PRODUCTIONS, LLC KIM ESMOND) Totals Invoices 1 $1,824.90 Vendor 2199 - FEHR & PEERS
157898 PROFESSIONAL SVCS 6/25/22-
7/29/22, PR VMT ANALYSIS
Paid by Check #290375 08/18/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 10,967.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000310 Contracted Services - AGR NO 21-2050-

VEHICLE MILES TRAVELED ANALYSIS

GUIDELINES

1.0000 Each 10,967.5000 10,967.50
G/L Account Project Amount
100.40.4010-54500 (General Fund.Public Works.Engineering-Contracted Services)
NonCIP.9140 (Non Capital Improvement Project, MTA
Vehicle Miles Traveled (VMT) Analysis)
10,967.50
Invoice Items 1
Vendor 2199 - FEHR & PEERS Totals Invoices 1 $10,967.50 Vendor 625 - Franchise Tax Board
Run by April Zamora on 09/29/2022 03:22:01 PM Page 8 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 092922 EMPLOYEE DEDUCTION FOR P/E
09/23/22
Paid by Check #290376 09/29/2022 09/29/2022 09/29/2022 09/29/2022 09/29/2022 50.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Payroll - GARNISHMENT-LM 1.0000 Each 50.0000 50.00
G/L Account Project Amount
100-20816 (General Fund-F/T Garnishment Liability) 50.00 Invoice Items 1
Vendor 625 - Franchise Tax Board Totals Invoices 1 $50.00 Vendor 419 - Garvey Equipment Company
147634 MECHANIC SHOP SUPPLIES Paid by EFT #10591 08/11/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 207.17 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Automotive-Parts & Supplies - MECHANIC

SHOP SUPPLIES

1.0000 Each 187.9100 187.91
G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )187.91 Sales Tax - MECHANIC SHOP SUPPLIES 1.0000 Each 19.2600 19.26 G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )19.26 Invoice Items 2
Vendor 419 - Garvey Equipment Company Totals Invoices 1 $207.17 Vendor 2363 - Luba Gelmis
828970 REFUND FOR NATIONAL TACO

DAY, PATRON UNABLE TO
ATTEND
Paid by Check #290377 09/21/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 30.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Refund/Rtn Overpayment - REFUND FOR

NATIONAL TACO DAY, PATRON UNABLE TO
ATTEND

1.0000 Each 30.0000 30.00
G/L Account Project Amount
100.00.0000-46602 (General Fund.Non-Departmental Revenue.NonDepartmental Revenue-Parks and Rec - Senior Center)30.00 Invoice Items 1
Vendor 2363 - Luba Gelmis Totals Invoices 1 $30.00
Vendor 1863 - Gopher Sport, Gopher Performance, Moving Minds Run by April Zamora on 09/29/2022 03:22:01 PM Page 9 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount IN197258 REACH SUPPLIES Paid by Check #290378 07/18/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 149.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000062 Departmental Expenses - REACH Recreation & Stem Supplies

1.0000 Each 149.0000 149.00
G/L Account Project Amount
690.80.8105-54100 (REACH Grants.Parks And Recreation.REACH-Special Departmental Expenses)
149.00
Invoice Items 1
Vendor 1863 - Gopher Sport, Gopher Performance, Moving Minds Totals Invoices 1 $149.00 Vendor 961 - Grainger
9421227837 MAINTENANCE REPAIRS TO
TRAILER #456
Paid by Check #290379 08/23/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 143.51 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Equipment Maintenance & Repairs -
MAINTENANCE REPAIRS TO TRAILER #456

1.0000 Each 129.8800 129.88
G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs)129.88 Sales Tax - MAINTENANCE REPAIRS TO
TRAILER #456

1.0000 Each 13.6300 13.63
G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs)13.63 Invoice Items 2
9429234926 SMALL TOOLS FOR FACILITIES Paid by Check #290379 08/30/2022 09/29/2022 09/29/2022 09/12/2022 09/29/2022 119.12 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - SMALL TOOLS FOR FACILITIES 1.0000 Each 11.3300 11.33 G/L Account Project Amount
100.40.4031-53500 (General Fund.Public Works.Facilities MaintenanceSmall Tools & Equipment)11.33 Small Tools & Equipment - SMALL TOOLS FOR

FACILITIES

1.0000 Each 107.7900 107.79
G/L Account Project Amount
100.40.4031-53500 (General Fund.Public Works.Facilities MaintenanceSmall Tools & Equipment)107.79 Invoice Items 2
Run by April Zamora on 09/29/2022 03:22:01 PM Page 10 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 9430376948 MECHANIC SHOP SUPPLIES Paid by Check #290379 08/31/2022 09/29/2022 09/29/2022 09/12/2022 09/29/2022 54.41 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Automotive-Parts & Supplies - MECHANIC

SHOP SUPPLIES

1.0000 Each 49.2400 49.24
G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )49.24 Sales Tax - MECHANIC SHOP SUPPLIES 1.0000 Each 5.1700 5.17 G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )5.17 Invoice Items 2
9431955211 MECHANIC SHOP SUPPLIES Paid by Check #290379 09/01/2022 09/29/2022 09/29/2022 09/12/2022 09/29/2022 212.10 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Automotive-Parts & Supplies - MECHANIC

SHOP SUPPLIES

1.0000 Each 191.9400 191.94
G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )191.94 Sales Tax - MECHANIC SHOP SUPPLIES 1.0000 Each 20.1600 20.16 G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )20.16 Invoice Items 2
9429234934 SMALL TOOLS FOR WATER

DIVISION
Paid by Check #290379 08/30/2022 09/29/2022 09/29/2022 09/12/2022 09/29/2022 68.30 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000053 Small Tools & Equipment - Specialty Tool & Equipment

1.0000 Each 68.3000 68.30
G/L Account Project Amount
550.40.4920-53500 (Water Authority.Public Works.Water UtilityOperations&Resources-Small Tools & Equipment)68.30 Invoice Items 1
Vendor 961 - Grainger Totals Invoices 5 $597.44
Vendor 1556 - Hasa, Inc
830158 CHEMICALS Paid by EFT #10592 07/07/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 1,069.04 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Freight - CHEMICALS 1.0000 Each 22.5000 22.50
G/L Account Project Amount
100.80.8104-52210 (General Fund.Parks And Recreation.AquaticsSupplies/Chemicals)22.50 Run by April Zamora on 09/29/2022 03:22:01 PM Page 11 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 830158 CHEMICALS Paid by EFT #10592 07/07/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 1,069.04 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - CHEMICALS 1.0000 Each 95.4800 95.48
G/L Account Project Amount
100.80.8104-52210 (General Fund.Parks And Recreation.AquaticsSupplies/Chemicals)95.48 Supplies/Chemicals - CHEMICALS 1.0000 Each 951.0600 951.06 G/L Account Project Amount
100.80.8104-52210 (General Fund.Parks And Recreation.AquaticsSupplies/Chemicals)951.06 Invoice Items 3
834870 POOL CHEMICALS Paid by EFT #10592 09/26/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 1,078.56 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - POOL CHEMICALS 1.0000 Each 98.4000 98.40
G/L Account Project Amount
100.80.8104-52210 (General Fund.Parks And Recreation.AquaticsSupplies/Chemicals)98.40 Supplies/Chemicals - POOL CHEMICALS 1.0000 Each 980.1600 980.16 G/L Account Project Amount
100.80.8104-52210 (General Fund.Parks And Recreation.AquaticsSupplies/Chemicals)980.16 Invoice Items 2
Vendor 1556 - Hasa, Inc Totals Invoices 2 $2,147.60
Vendor 398 - HDL Coren & Cone
SIN020010 PROPERTY TAX CONSULTING
JULY-SEPTEMBER 2022
Paid by Check #290380 07/18/2022 09/29/2022 09/29/2022 09/28/2022 09/29/2022 3,314.89 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000105 Professional Services - FY 22-23 Property Tax Consulting/Auditing Services

1.0000 Each 3,314.8900 3,314.89
G/L Account Project Amount
100.20.2015-54400 (General Fund.Finance.Budget & ResearchProfessional Services)3,314.89 Invoice Items 1
SIN021883 2021-22 ACFR STATISTICAL

PACKAGE W/ DOL DEBT
Paid by Check #290380 09/27/2022 09/29/2022 09/29/2022 09/28/2022 09/29/2022 795.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000105 Professional Services - FY 22-23 Property Tax Consulting/Auditing Services

1.0000 Each 795.0000 795.00
G/L Account Project Amount
100.20.2015-54400 (General Fund.Finance.Budget & ResearchProfessional Services)795.00 Invoice Items 1
Run by April Zamora on 09/29/2022 03:22:01 PM Page 12 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 398 - HDL Coren & Cone Totals Invoices 2 $4,109.89 Vendor 774 - Home Depot
702290800 JANITORIAL SUPPLIES FOR
PARKS
Paid by EFT #10593 08/18/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 2,136.65 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Building & Grounds Maintenance - JANITORIAL

SUPPLIES FOR PARKS

1.0000 Each 1,938.0000 1,938.00
G/L Account Project Amount
100.40.4032-53400 (General Fund.Public Works.Park MaintenanceBuilding & Grounds Maintenance)1,938.00 Sales Tax - JANITORIAL SUPPLIES FOR PARKS 1.0000 Each 198.6500 198.65 G/L Account Project Amount
100.40.4032-53400 (General Fund.Public Works.Park MaintenanceBuilding & Grounds Maintenance)198.65 Invoice Items 2
702795469 JANITORIAL SUPPLIES FOR CITY
HALL
Paid by EFT #10593 08/22/2022 09/29/2022 09/29/2022 09/13/2022 09/29/2022 120.66 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Departmental Supplies - JANITORIAL

SUPPLIES FOR CITY HALL

1.0000 Each 109.4400 109.44
G/L Account Project Amount
100.40.4031-52200 (General Fund.Public Works.Facilities MaintenanceDepartmental Supplies)109.44 Sales Tax - JANITORIAL SUPPLIES FOR CITY
HALL

1.0000 Each 11.2200 11.22
G/L Account Project Amount
100.40.4031-52200 (General Fund.Public Works.Facilities MaintenanceDepartmental Supplies)11.22 Invoice Items 2
704428390 JANITORIAL SUPPLIES FOR CITY
YARD
Paid by EFT #10593 08/31/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 614.37 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Building & Grounds Maintenance - JANITORIAL

SUPPLIES FOR CITY YARD

1.0000 Each 557.2500 557.25
G/L Account Project Amount
100.40.4032-53400 (General Fund.Public Works.Park MaintenanceBuilding & Grounds Maintenance)557.25 Sales Tax - JANITORIAL SUPPLIES FOR CITY
YARD

1.0000 Each 57.1200 57.12
G/L Account Project Amount
100.40.4032-53400 (General Fund.Public Works.Park MaintenanceBuilding & Grounds Maintenance)57.12 Invoice Items 2
Run by April Zamora on 09/29/2022 03:22:01 PM Page 13 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 774 - Home Depot Totals Invoices 3 $2,871.68
Vendor 913 - I Copy, Inc (ibe digital)
446520 MAINTENANCE AND TONER

EQUIPMENT CITY YARD
Paid by EFT #10594 09/21/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 18.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 18.1900 18.19
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)18.19 Invoice Items 1
446525 MAINTENANCE AND TONER

EQUIPMENT SMITH PARK
Paid by EFT #10594 09/21/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 18.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000058 Print Duplicate & Photocopying - Citywide Copier Maintenance & Toner Purchase for FY
22-23

1.0000 Each 18.1900 18.19
G/L Account Project Amount
100.90.9002-52400 (General Fund.Non-Departmental.DuplicatingPrinting-Paper-Print Duplicate & Photocopying)18.19 Invoice Items 1
Vendor 913 - I Copy, Inc (ibe digital) Totals Invoices 2 $36.38 Vendor 2068 - Infinity Technologies
714 ON CALL IT SERVICES JULY 2022 Paid by Check #290381 08/02/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 13,246.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000080 Contracted Services - On Call IT Management Services

1.0000 Each 13,246.2500 13,246.25
G/L Account Project Amount
100.20.6040-54500 (General Fund.Finance.Information SystemsContracted Services)13,246.25 Invoice Items 1
Vendor 2068 - Infinity Technologies Totals Invoices 1 $13,246.25 Vendor 779 - Inland Empire Stages, LTD
Run by April Zamora on 09/29/2022 03:22:01 PM Page 14 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 57725 CHARTER BUS FOR TRIPS &

TOURS TO DODGER STADIUM
9/20/22
Paid by Check #290382 09/21/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 2,174.24 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000072 Contracted Services - FY 22-23 Recreation transit Trips for Parks and Recreation

1.0000 Each 2,174.2400 2,174.24
G/L Account Project Amount
205.80.8410-54500 (Proposition A.Parks And Recreation.Proposition AContracted Services)NonCIP.9105 (Non Capital Improvement Project, MTA #140-01, Recreation Transit)
2,174.24
Invoice Items 1
Vendor 779 - Inland Empire Stages, LTD Totals Invoices 1 $2,174.24 Vendor 1675 - Keenan & Associates
280168 BENEFIT BRIDGE FEE
SEPTEMBER 2022, INSTALLMENT
3 OF 12
Paid by Check #290383 09/22/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 1,250.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000031 Contracted Services - Benefitbridge platform to all City employees

1.0000 Each 1,250.0000 1,250.00
G/L Account Project Amount
100.60.6000-54500 (General Fund.Human Resources.Human Resources Administration-Contracted Services)
1,250.00
Invoice Items 1
Vendor 1675 - Keenan & Associates Totals Invoices 1 $1,250.00 Vendor 754 - L.A. County Metropolitan Trans Authority (TAP) 6017457 METRO 30 DAY SENIOR PASS Paid by Check #290384 08/31/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 292.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contracted Services - METRO 30 DAY SENIOR
PASS

1.0000 Each 292.0000 292.00
G/L Account Project Amount
205.80.8410-54500 (Proposition A.Parks And Recreation.Proposition AContracted Services)NonCIP.9127 (Non Capital Improvement Project, MTA #110-04 and MTA #250-06 Bus Pass Buydown)
292.00
Invoice Items 1
Vendor 754 - L.A. County Metropolitan Trans Authority (TAP) Totals Invoices 1 $292.00 Vendor 181 - LA County Sheriffs Department
Run by April Zamora on 09/29/2022 03:22:01 PM Page 15 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 230423LL PRV-TRANSIT/TRANSIENT
DEPUTY 7/9/22-7/28/22
Paid by Check #290385 09/21/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 14,768.33 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000081 Contracted Services - Contract City Law
Enforcement Services FY 22-23

1.0000 Each 14,768.3300 14,768.33
G/L Account Project Amount
100.15.1500-54500 (General Fund.Law Enforcement.Law Enforcement Administration-Contracted Services)
14,768.33
Invoice Items 1
Vendor 181 - LA County Sheriffs Department Totals Invoices 1 $14,768.33 Vendor 539 - LA County/Registrar-Recorder County Clerk
2022CEQAFF6510 CEQA FILING/6TH CYCLE

HOUSING ELEMENT
Paid by Check #290386 09/26/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 2,623.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contracted Services - CEQA FILING/6TH

CYCLE HOUSING ELEMENT

1.0000 Each 2,623.0000 2,623.00
G/L Account Project Amount
699.30.3010-54500 (Miscellaneous State Grant.Community & Economic Development.Planning-Contracted Services)
NonCIP.6510 (Non Capital Improvement Project, SB 2
Planning Grants Program)
2,623.00
Invoice Items 1
Vendor 539 - LA County/Registrar-Recorder County Clerk Totals Invoices 1 $2,623.00 Vendor 548 - Levying Officer
092922 EMPLOYEE DEDUCTION FOR P/E
09/23/22
Paid by Check #290387 09/29/2022 09/29/2022 09/29/2022 09/29/2022 09/29/2022 57.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Payroll - Garnishment-IM 1.0000 Each 57.2500 57.25
G/L Account Project Amount
690-20816 (Reach Grants-F/T Garnishment Liability) 57.25 Invoice Items 1
Vendor 548 - Levying Officer Totals Invoices 1 $57.25
Vendor 2081 - MARIACHI TIERRA MIA
29 MARIACHI PERFORMANCE,
SENIOR CENTER EVENT 10/4/22
Paid by Check #290388 09/26/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 1,100.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Senior Citizen Committee - MARIACHI

PERFORMANCE, SENIOR CENTER EVENT
10/4/22

1.0000 Each 1,100.0000 1,100.00
G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)1,100.00 Invoice Items 1
Run by April Zamora on 09/29/2022 03:22:01 PM Page 16 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 2081 - MARIACHI TIERRA MIA Totals Invoices 1 $1,100.00 Vendor 450 - Midamerica Administrative and Retirement Solutions MAR0000020212 ADMIN FEE 2Q22 4/1/22-6/30/22 Paid by Check #290389 08/07/2022 09/29/2022 09/29/2022 09/20/2022 09/29/2022 1,944.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000087 Group Health & Life Insurance - Admin fee for Retiree's (HRA) for medical benefit reimburse

1.0000 Each 1,944.0000 1,944.00
G/L Account Project Amount
100.90.9000-51900 (General Fund.Non-Departmental.City Wide NonDepartmental-Group Health & Life Ins)1,944.00 Invoice Items 1
Vendor 450 - Midamerica Administrative and Retirement Solutions Totals Invoices 1 $1,944.00 Vendor 1398 - Nationwide Retirement Solutions
092922 EMPLOYEE/EMPLOYER

CONTRIBUTIONS FOR P/E
09/23/22 (401A)
Paid by EFT #10595 09/29/2022 09/29/2022 09/29/2022 09/29/2022 09/29/2022 5,045.66 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Payroll - 09/29/2022 Benefit Nationwide PT401a1.0000 Each 2,522.8300 2,522.83 G/L Account Project Amount
100-20821 (General Fund-PT Retirement Liability) 1,629.34 550-20821 (Water Authority-PT Retirement Liability) 34.73 690-20821 (Reach Grants-PT Retirement Liability) 858.76 Payroll - 09/29/2022 Deduction Nationwide
PT-401a

1.0000 Each 2,522.8300 2,522.83
G/L Account Project Amount
100-20821 (General Fund-PT Retirement Liability) 1,629.34 550-20821 (Water Authority-PT Retirement Liability) 34.73 690-20821 (Reach Grants-PT Retirement Liability) 858.76 Invoice Items 2
Vendor 1398 - Nationwide Retirement Solutions Totals Invoices 1 $5,045.66 Vendor 1489 - Nationwide RS
092922 PEHP BENEFIT/DEDUCTION FOR
P/E 09/23/22
Paid by EFT #10596 09/29/2022 09/29/2022 09/29/2022 09/29/2022 09/29/2022 1,009.78 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Payroll - 09/29/2022 Benefit PEHP 1.0000 Each 504.8900 504.89 G/L Account Project Amount
100-20824 (General Fund-Post Employment Health Plan Liability) 429.76 550-20824 (Water Authority-Post Employment Health Plan Liability) 34.58 560-20824 (PRIME - CCA-Post Employment Health Plan Liability) 12.37 570-20824 (Golf Course-Post Employment Health Plan Liability) 4.12 Run by April Zamora on 09/29/2022 03:22:01 PM Page 17 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 092922 PEHP BENEFIT/DEDUCTION FOR
P/E 09/23/22
Paid by EFT #10596 09/29/2022 09/29/2022 09/29/2022 09/29/2022 09/29/2022 1,009.78 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 851-20824 (Successor - Debt Service-Post Employment Health Plan Liability)

9.94 590-20824 (Sports Arena Complex-Post Employment Health Plan Liability)

14.12 Payroll - 09/29/2022 Deduction PEHP Pre-Tax 1.0000 Each 504.8900 504.89 G/L Account Project Amount
100-20824 (General Fund-Post Employment Health Plan Liability) 429.74 550-20824 (Water Authority-Post Employment Health Plan Liability) 34.57 560-20824 (PRIME - CCA-Post Employment Health Plan Liability) 12.42 570-20824 (Golf Course-Post Employment Health Plan Liability) 4.11 851-20824 (Successor - Debt Service-Post Employment Health Plan Liability)

9.94 590-20824 (Sports Arena Complex-Post Employment Health Plan Liability)

14.11 Invoice Items 2
Vendor 1489 - Nationwide RS Totals Invoices 1 $1,009.78 Vendor 996 - NCM Engineering Corporation
PICO2201-02 PROFESSIONAL SVCS 7/1/22-
8/31/22, TELEGRAPH RD BRIDGE
Paid by Check #290390 09/24/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 153,385.12 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000393 Contracted Services - Telegraph Rd Bridge 1.0000 Each 135,791.8500 135,791.85 G/L Account Project Amount
661.70.7300-54500 (Highway Bridge Program (HBP).Capital Improvement Projects.Capital Improvement Projects-Contracted Services)
CIP.S21284 (Capital Improvement Program,
Rehabilitation Telegraph Rd Bridge Over San Gabriel
River)
135,791.85
2022-00000393 Contracted Services - Telegraph Rd Bridge 1.0000 Each 17,593.2700 17,593.27 G/L Account Project Amount
206.70.7305-54500 (Proposition C.Capital Improvement Projects.Prop C State Grant-Contracted Services)
CIP.S21284 (Capital Improvement Program,
Rehabilitation Telegraph Rd Bridge Over San Gabriel
River)
17,593.27
Invoice Items 2
Vendor 996 - NCM Engineering Corporation Totals Invoices 1 $153,385.12 Vendor 2362 - John Perez
Run by April Zamora on 09/29/2022 03:22:01 PM Page 18 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 828954 REFUND FOR NATIONAL TACO

DAY, PATRON UNABLE TO
ATTEND
Paid by Check #290391 09/20/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 30.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Refund/Rtn Overpayment - REFUND FOR

NATIONAL TACO DAY, PATRON UNABLE TO
ATTEND

1.0000 Each 30.0000 30.00
G/L Account Project Amount
100.00.0000-46602 (General Fund.Non-Departmental Revenue.NonDepartmental Revenue-Parks and Rec - Senior Center)30.00 Invoice Items 1
Vendor 2362 - John Perez Totals Invoices 1 $30.00
Vendor 392 - PGI-Pacific Graphics, Inc.
45717 SEPTEMBER 2022 PROFILE Paid by Check #290392 09/21/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 3,569.61 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000054 Print Duplicate & Photocopying - Printing Cost 1.0000 Each 3,569.6100 3,569.61 G/L Account Project Amount
100.80.8230-52400 (General Fund.Parks And Recreation.Marketing & Promotions-Print Duplicate & Photocopying)
3,569.61
Invoice Items 1
Vendor 392 - PGI-Pacific Graphics, Inc. Totals Invoices 1 $3,569.61 Vendor 2324 - Powerstride Battery Co. Inc.

E 678906 MECHANIC SHOP SUPPLIES FOR
UNIT #201
Paid by Check #290393 09/01/2022 09/29/2022 09/29/2022 09/13/2022 09/29/2022 126.58 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Automotive-Parts & Supplies - MECHANIC
SHOP SUPPLIES FOR UNIT #201

1.0000 Each 115.0000 115.00
G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )115.00 Sales Tax - MECHANIC SHOP SUPPLIES FOR
UNIT #201

1.0000 Each 11.5800 11.58
G/L Account Project Amount
100.40.4033-53100 (General Fund.Public Works.Fleet MaintenanceAutomobile Supplies )11.58 Invoice Items 2
Vendor 2324 - Powerstride Battery Co. Inc. Totals Invoices 1 $126.58 Vendor 55 - PT Events Inc (Pacific Tent Inc)
Run by April Zamora on 09/29/2022 03:22:01 PM Page 19 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 9110 TENT FOR DIAL A RIDE ROLL
OUT EVENT ON 8/31/22
Paid by Check #290394 08/31/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 1,111.89 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000091 Small Tools & Equipment - Large Canopy and chair rentals

1.0000 Each 1,111.8900 1,111.89
G/L Account Project Amount
205.80.8410-53500 (Proposition A.Parks And Recreation.Proposition ASmall Tools & Equipment)1,111.89 Invoice Items 1
Vendor 55 - PT Events Inc (Pacific Tent Inc) Totals Invoices 1 $1,111.89 Vendor 337 - Quadient, Inc.
16787674 POSTAGE LABELS Paid by Check #290395 09/14/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 427.33 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Departmental Supplies - POSTAGE LABELS 1.0000 Each 387.6000 387.60 G/L Account Project Amount
100.80.8220-52200 (General Fund.Parks And Recreation.Senior ServicesDepartmental Supplies)387.60 Sales Tax - POSTAGE LABELS 1.0000 Each 39.7300 39.73
G/L Account Project Amount
100.80.8220-52200 (General Fund.Parks And Recreation.Senior ServicesDepartmental Supplies)39.73 Invoice Items 2
Vendor 337 - Quadient, Inc. Totals Invoices 1 $427.33
Vendor 2087 - Rincon Consultants Inc
41607 PROFESSIONAL SVCS JULY 2022,
MERCURY PROJ 8825

WASHINGTON
Paid by EFT #10597 08/16/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 6,757.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000179 Departmental Expenses - Professional Planning Service

1.0000 Each 6,757.5000 6,757.50
G/L Account Project Amount
100.30.3010-54400 (General Fund.Community & Economic
Development.Planning-Professional Services)
6,757.50
Invoice Items 1
41687 PROFESSIONAL SVCS JULY 2022,
DURFEE
Paid by EFT #10597 08/17/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 1,403.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000179 Professional Services - 4820 DURFEE 42
UNITS TOWNHOME/CUP 751

1.0000 Each 1,403.5000 1,403.50
G/L Account Project Amount
Run by April Zamora on 09/29/2022 03:22:01 PM Page 20 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 41687 PROFESSIONAL SVCS JULY 2022,
DURFEE
Paid by EFT #10597 08/17/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 1,403.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 100.30.3010-54400 (General Fund.Community & Economic
Development.Planning-Professional Services)
NonCIP.6456 (Non Capital Improvement Project, 4820
Durfee- 42 unit townhome/CUP 751)
1,403.50
Invoice Items 1
42134 PROFESSIONAL SVCS 5/1/22-
8/31/22, ROSEMEAD PUBLIC

STORAGE
Paid by EFT #10597 09/14/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 682.50 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000179 Professional Services - 6605 Rosemead- Public Storage/ CUP 750/ZCA 189/ZR327

1.0000 Each 682.5000 682.50
G/L Account Project Amount
100.30.3010-54400 (General Fund.Community & Economic
Development.Planning-Professional Services)
NonCIP.6455 (Non Capital Improvement Project, 6605
Rosemead-Public Storage/CUP 750/ZCA 189/ZR 327)
682.50
Invoice Items 1
42364 PROFESSIONAL SVCS AUGUST
2022, MERCURY PROJECT 8825

WASHINGTON
Paid by EFT #10597 09/16/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 6,755.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2022-00000179 Departmental Expenses - Professional Planning Service

1.0000 Each 6,755.2500 6,755.25
G/L Account Project Amount
100.30.3010-54400 (General Fund.Community & Economic
Development.Planning-Professional Services)
6,755.25
Invoice Items 1
Vendor 2087 - Rincon Consultants Inc Totals Invoices 4 $15,598.75 Vendor 310 - Rush Truck Centers of California, Inc.
101-09/26/2022 SALES TAX SHARING

AGREEMENT
Paid by EFT #10598 09/26/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 272,364.06 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Departmental Expenses - SALES TAX SHARING

AGREEMENT

1.0000 Each 272,364.0600 272,364.06
G/L Account Project Amount
100.90.9005-54100 (General Fund.Non-Departmental.Sales Tax SharingSpecial Departmental Expenses)272,364.06 Invoice Items 1
Vendor 310 - Rush Truck Centers of California, Inc. Totals Invoices 1 $272,364.06 Vendor 726 - S & J Supply Co., Inc.

Run by April Zamora on 09/29/2022 03:22:01 PM Page 21 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount S100196612.001 MAIN AND SERVICE REPAIR Paid by EFT #10599 07/25/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 2,679.59 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000097 Departmental Expenses - Main and Service
Repair

1.0000 Each 2,679.5900 2,679.59
G/L Account Project Amount
550.40.4920-54100 (Water Authority.Public Works.Water UtilityOperations&Resources-Special Departmental Expenses)2,679.59 Invoice Items 1
S100198062.001 MAIN AND SERVICE REPAIR Paid by EFT #10599 08/17/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 584.27 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000097 Departmental Expenses - Main and Service
Repair

1.0000 Each 584.2700 584.27
G/L Account Project Amount
550.40.4920-54100 (Water Authority.Public Works.Water UtilityOperations&Resources-Special Departmental Expenses)584.27 Invoice Items 1
Vendor 726 - S & J Supply Co., Inc. Totals Invoices 2 $3,263.86 Vendor 2083 - Leon Serrano
144744-144752 TIKITAKA SOCCER U2-10, 9/6/22
-9/29/22
Paid by EFT #10600 09/21/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 2,808.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000011 Contract instructor - Contract Instructor FY 22- 23 Soccer Classes

1.0000 Each 2,808.0000 2,808.00
G/L Account Project Amount
100.80.8107-54510 (General Fund.Parks And Recreation.Contract Instructors-Contract Instructors)
2,808.00
Invoice Items 1
Vendor 2083 - Leon Serrano Totals Invoices 1 $2,808.00
Vendor 27 - Luz Silva
144741 ZUMBA CLASS 9/6/22-9/29/22 Paid by EFT #10601 09/21/2022 09/29/2022 09/29/2022 09/21/2022 09/29/2022 523.60 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contract instructor - ZUMBA CLASS 9/6/22-
9/29/22

1.0000 Each 523.6000 523.60
G/L Account Project Amount
100.80.8107-54510 (General Fund.Parks And Recreation.Contract Instructors-Contract Instructors)
523.60
Invoice Items 1
Vendor 27 - Luz Silva Totals Invoices 1 $523.60
Vendor 1942 - The Pape Group Inc.

Run by April Zamora on 09/29/2022 03:22:01 PM Page 22 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 8803722 FORKLIFT KEYS FOR UNIT 321 Paid by Check #290396 07/20/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 9.13 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Equipment Maintenance & Repairs - FORKLIFT
KEYS FOR UNIT 321

1.0000 Each 8.3400 8.34
G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs)8.34 Sales Tax - FORKLIFT KEYS FOR UNIT 321 1.0000 Each .7900 .79 G/L Account Project Amount
100.40.4033-53300 (General Fund.Public Works.Fleet MaintenanceEquipment Maintenance & Repairs).79 Invoice Items 2
Vendor 1942 - The Pape Group Inc. Totals Invoices 1 $9.13 Vendor 86 - The Sauce Creative Services
5731 YOUTH MENS CONFERENCE

POSTCARD INVITES
Paid by EFT #10602 09/16/2022 09/29/2022 09/29/2022 09/20/2022 09/29/2022 218.84 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Print Duplicate & Photocopying - YOUTH MENS

CONFERENCE POSTCARD INVITES

1.0000 Each 205.0000 205.00
G/L Account Project Amount
100.80.8102-52400 (General Fund.Parks And Recreation.Special EventsPrint Duplicate & Photocopying)205.00 Sales Tax - YOUTH MENS CONFERENCE

POSTCARD INVITES

1.0000 Each 13.8400 13.84
G/L Account Project Amount
100.80.8102-52400 (General Fund.Parks And Recreation.Special EventsPrint Duplicate & Photocopying)13.84 Invoice Items 2
Vendor 86 - The Sauce Creative Services Totals Invoices 1 $218.84 Vendor 153 - Underground Service Alert of Southern California 22-2300725 MONTHLY DATABASE

MAINTENANCE AND TICKETS
Paid by EFT #10603 09/01/2022 09/29/2022 09/29/2022 09/13/2022 09/29/2022 65.35 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contracted Services - MONTHLY DATABASE

MAINTENANCE AND TICKETS

1.0000 Each 65.3500 65.35
G/L Account Project Amount
550.40.4920-54500 (Water Authority.Public Works.Water UtilityOperations&Resources-Contracted Services)65.35 Invoice Items 1
Run by April Zamora on 09/29/2022 03:22:01 PM Page 23 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 820220535 MONTHLY DATABASE

MAINTENANCE AND TICKETS
Paid by EFT #10603 09/01/2022 09/29/2022 09/29/2022 09/12/2022 09/29/2022 358.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Contracted Services - MONTHLY DATABASE

MAINTENANCE AND TICKETS

1.0000 Each 358.2500 358.25
G/L Account Project Amount
550.40.4920-54500 (Water Authority.Public Works.Water UtilityOperations&Resources-Contracted Services)358.25 Invoice Items 1
Vendor 153 - Underground Service Alert of Southern California Totals Invoices 2 $423.60 Vendor 956 - United Rentals (North America), Inc
790017233-012 REACH STORAGE CONTAINERS,
RIVERA
Paid by EFT #10604 06/09/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 92.67 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 92.6700 92.67
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)92.67 Invoice Items 1
790017234-012 REACH STORAGE CONTAINERS,

RIO VISTA
Paid by EFT #10604 06/29/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 103.74 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 103.7400 103.74
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)103.74 Invoice Items 1
790017233-013 REACH STORAGE CONTAINERS,
RIVERA
Paid by EFT #10604 07/07/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 92.67 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 92.6700 92.67
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)92.67 Invoice Items 1
Run by April Zamora on 09/29/2022 03:22:01 PM Page 24 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 790017232-013 REACH STORAGE, VALENCIA Paid by EFT #10604 07/15/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 87.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 87.1900 87.19
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)87.19 Invoice Items 1
208638602-001 STORAGE CONTAINERS FOR

SPECIAL EVENTS
Paid by EFT #10604 07/20/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 944.96 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000093 Equipment Rental - Storage Containers for multiple special events

1.0000 Each 944.9600 944.96
G/L Account Project Amount
100.80.8102-53301 (General Fund.Parks And Recreation.Special EventsEquipment Rental)944.96 Invoice Items 1
790017234-013 REACH STORAGE CONTAINERS,

RIO VISTA
Paid by EFT #10604 07/27/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 103.74 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 103.7400 103.74
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)103.74 Invoice Items 1
790017233-014 REACH STORAGE Paid by EFT #10604 08/04/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 92.67 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 92.6700 92.67
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)92.67 Invoice Items 1
790017232-014 REACH STORAGE Paid by EFT #10604 08/12/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 87.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 87.1900 87.19
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)87.19 Invoice Items 1
Run by April Zamora on 09/29/2022 03:22:01 PM Page 25 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 790017234-014 REACH STORAGE Paid by EFT #10604 08/24/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 103.74 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 103.7400 103.74
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)103.74 Invoice Items 1
790017233-015 REACH STORAGE Paid by EFT #10604 09/01/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 92.67 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 92.6700 92.67
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)92.67 Invoice Items 1
790017232-015 REACH STORAGE Paid by EFT #10604 09/09/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 87.19 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000094 Contracted Services - Storage Container for multiple REACH sites

1.0000 Each 87.1900 87.19
G/L Account Project Amount
690.80.8105-54500 (REACH Grants.Parks And Recreation.REACHContracted Services)87.19 Invoice Items 1
Vendor 956 - United Rentals (North America), Inc Totals Invoices 11 $1,888.43 Vendor 1706 - Vinnie's Portable Welding (Vincent Pires) 07072022 PLANT MAINTENANCE AND
REPAIR, HOT TAPPING 8312

CORAL LN
Paid by Check #290397 07/07/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 650.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Plant Maintenance & Repair - PLANT

MAINTENANCE AND REPAIR, HOT TAPPING
8312 CORAL LN

1.0000 Each 650.0000 650.00
G/L Account Project Amount
550.40.4920-53315 (Water Authority.Public Works.Water UtilityOperations&Resources-Plant Maintenance and Repair)650.00 Invoice Items 1
Run by April Zamora on 09/29/2022 03:22:01 PM Page 26 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 08082022 PLANT MAINTENANCE AND
REPAIR, PIPE RETROFIT 9732

LUNDAHL
Paid by Check #290397 08/08/2022 09/29/2022 09/29/2022 09/07/2022 09/29/2022 800.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Plant Maintenance & Repair - PLANT

MAINTENANCE AND REPAIR, PIPE RETROFIT
9732 LUNDAHL

1.0000 Each 800.0000 800.00
G/L Account Project Amount
550.40.4920-53315 (Water Authority.Public Works.Water UtilityOperations&Resources-Plant Maintenance and Repair)800.00 Invoice Items 1
Vendor 1706 - Vinnie's Portable Welding (Vincent Pires) Totals Invoices 2 $1,450.00 Vendor 695 - Vulcan Materials Co.
73401160 ASPHALT FOR STREET DIVISION Paid by EFT #10605 09/09/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 109.65 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000066 Asphalt Maintenance - Hot Ashalt for Street Maintenance

1.0000 Each 109.6500 109.65
G/L Account Project Amount
100.40.4030-54605 (General Fund.Public Works.Street MaintenanceAsphalt Maintenance)109.65 Invoice Items 1
73405703 ASPHALT FOR STREET DIVISION Paid by EFT #10605 09/14/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 208.37 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000066 Asphalt Maintenance - Hot Ashalt for Street Maintenance

1.0000 Each 208.3700 208.37
G/L Account Project Amount
100.40.4030-54605 (General Fund.Public Works.Street MaintenanceAsphalt Maintenance)208.37 Invoice Items 1
73408931 ASPHALT FOR STREET DIVISION Paid by EFT #10605 09/16/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 156.56 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000066 Asphalt Maintenance - Hot Ashalt for Street Maintenance

1.0000 Each 156.5600 156.56
G/L Account Project Amount
100.40.4030-54605 (General Fund.Public Works.Street MaintenanceAsphalt Maintenance)156.56 Invoice Items 1
Run by April Zamora on 09/29/2022 03:22:01 PM Page 27 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 73414003 ASPHALT FOR STREET DIVISION Paid by EFT #10605 09/21/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 210.32 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000066 Asphalt Maintenance - Hot Ashalt for Street Maintenance

1.0000 Each 210.3200 210.32
G/L Account Project Amount
100.40.4030-54605 (General Fund.Public Works.Street MaintenanceAsphalt Maintenance)210.32 Invoice Items 1
73398132 ASPHALT FOR WATER DIVISION Paid by EFT #10605 09/07/2022 09/29/2022 09/29/2022 09/12/2022 09/29/2022 305.11 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - ASPHALT FOR WATER

DIVISION

1.0000 Each 305.1100 305.11
G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)305.11 Invoice Items 1
73403462 ASPHALT FOR WATER DIVISION Paid by EFT #10605 09/12/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 607.30 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - ASPHALT FOR WATER

DIVISION

1.0000 Each 554.6100 554.61
G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)554.61 Sales Tax - ASPHALT FOR WATER DIVISION 1.0000 Each 52.6900 52.69 G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)52.69 Invoice Items 2
73405702 ASPHALT FOR WATER DIVISION Paid by EFT #10605 09/14/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 505.66 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - ASPHALT FOR WATER

DIVISION

1.0000 Each 461.7900 461.79
G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)461.79 Sales Tax - ASPHALT FOR WATER DIVISION 1.0000 Each 43.8700 43.87 G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)43.87 Invoice Items 2
Run by April Zamora on 09/29/2022 03:22:01 PM Page 28 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 73411319 ASPHALT FOR WATER DIVISION Paid by EFT #10605 09/19/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 255.28 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - ASPHALT FOR WATER

DIVISION

1.0000 Each 233.1300 233.13
G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)233.13 Sales Tax - ASPHALT FOR WATER DIVISION 1.0000 Each 22.1500 22.15 G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)22.15 Invoice Items 2
73414002 ASPHALT FOR WATER DIVISION Paid by EFT #10605 09/21/2022 09/29/2022 09/29/2022 09/26/2022 09/29/2022 1,066.83 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Asphalt Maintenance - ASPHALT FOR WATER

DIVISION

1.0000 Each 974.2700 974.27
G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)974.27 Sales Tax - ASPHALT FOR WATER DIVISION 1.0000 Each 92.5600 92.56 G/L Account Project Amount
550.40.4920-54605 (Water Authority.Public Works.Water UtilityOperations&Resources-Asphalt Maintenance)92.56 Invoice Items 2
Vendor 695 - Vulcan Materials Co. Totals Invoices 9 $3,425.08 Vendor 354 - Willdan Engineering
00227351 PROFESSIONAL SVCS THROUGH
8/31/22, BUILDING INSPECTIONS
Paid by EFT #10606 09/09/2022 09/29/2022 09/29/2022 09/27/2022 09/29/2022 14,440.00 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number 2023-00000005 Contracted Services - Amendment #4
Agreement #21-1994

1.0000 Each 14,440.0000 14,440.00
G/L Account Project Amount
100.30.4020-54500 (General Fund.Community & Economic
Development.Building-Contracted Services)
14,440.00
Invoice Items 1
Vendor 354 - Willdan Engineering Totals Invoices 1 $14,440.00 Vendor 729 - Zapien's Restaurant Group, Inc.

Run by April Zamora on 09/29/2022 03:22:01 PM Page 29 of 30 AP Warrant Register 9/29/2022
Payment Date Range 09/29/22 - 09/29/22
Report By Vendor - Invoice
Detail Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 10/4/2022 MEALS FOR SENIOR CENTER
EVENT
Paid by Check #290398 10/04/2022 09/29/2022 09/29/2022 09/22/2022 09/29/2022 1,433.25 P.O. Number Item Description Quantity U/M Amount/Unit Total Amount Vendor Catalog Part Number Contract Number Sales Tax - MEALS FOR SENIOR CENTER
EVENT

1.0000 Each 133.2500 133.25
G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)133.25 Senior Citizen Committee - MEALS FOR

SENIOR CENTER EVENT

1.0000 Each 1,300.0000 1,300.00
G/L Account Project Amount
100.80.8220-55280 (General Fund.Parks And Recreation.Senior ServicesSenior Citizen Committee)1,300.00 Invoice Items 2
Vendor 729 - Zapien's Restaurant Group, Inc. Totals Invoices 1 $1,433.25 Grand Totals Invoices 98 $605,132.45
Run by April Zamora on 09/29/2022 03:22:01 PM Page 30 of 30 PAYROLL REGISTER P/P 09/10/22 - 09/23/22
Pay Date: 09/29/22

VOID ACH CKS
-

VOID CKS
-

SPECIAL CKS
-
CKS
101611 - 101612 837.51
837.51
ACH
550332 - 550639 434,698.42
434,698.42
TOTAL 435,535.93
To: Mayor and City Council
From: City Manager
Meeting Date: October 11, 2022
Subject: AUTHORIZATION TO ENTER INTO CONTRACT WITH
ECS IMAGING, INC., FOR ELECTRONIC DOCUMENT

MANAGEMENT SOFTWARE AND SERVICES
Recommendation:

1. Award a Professional Services Agreement to ECS Imaging, Inc. (ECS) for Laserfiche electronic document management software and services, in an amount not-to-exceed $112,365 over three (3) years, with two (2) one-year extensions of $29,595 in each year at the City of Pico Rivera's (City) discretion; and

2. Authorize the City Manager to execute the Professional Services Agreement in a form approved by the City Attorney.

Fiscal Impact:

The contract with ECS is estimated at $112,365 over three (3) years:

Laserfiche
System
Year 1 Year 2 Year 3 Total
Implementation
Cost
$36,900 $8,750 $4,375 $50,025
User Fees $11,900 $25,220 $25,220 $62,340
Total $48,800 $33,970 $29,595 $112,365
If the City Council approves the proposed project, staff expects tangible and intangible savings in implementing electronic document handling and imaging processes. The system will reduce Citywide paper usage and save staff time printing, copying, storing, disposing of, and recycling paper. Many organizations have transitioned to electronic document management systems and found that information identification and processing takes less time.

Staff identified cost savings and compiled the following conservative estimate:
3 CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 11, 2022 AUTHORIZATION TO ENTER INTO CONTRACT WITH ECS IMAGING INC. FOR

ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE AND SERVICES

Estimated Cost
Saving
Year 1 Year 2 Year 3 Total
Paper $4,000 $4,000 $4,000 $12,000
Document Storage
and Shredding
$6,500 $6,500 $6,500 $19,500
Staff Time $25,000 $30,000 $35,000 $90,000
Total $35,500 $40,500 $45,500 $121,500
In summary, the cost savings are expected to outweigh the cost of the new software and services.

Should City Council approve the recommendation, the implementation cost can be charged to Software License (Account No. 100.20.6040-52805), and the user fees will be divided by the number of users in the various City departments after the implementation is completed. Sufficient funding is available in the fiscal year 2022-23 adopted budget, and future appropriations will be budgeted accordingly.

Background:

On February 22, 2022, the City Council adopted the Strategic Plan, which serves as a roadmap for the City to advance its mission and vision. The plan establishes alignment between the City's resources and activities, the City Council's policy direction, and the desires of our residents and businesses. Out of the five (5) strategic priorities that help the City achieve the shared vision of a thriving community with a high quality of life, the utilization of the Laserfiche electronic document management system is applicable to two (2) of them:

1. Fiscal and Organizational Sustainability

2. Infrastructure
To create a City government built to adapt to change, staff aims to:
• Build a more transparent and sustainable fiscal system to improve trust and efficiency
• Identify and implement opportunities for financial efficiency • Improve organizational effectiveness to reduce costs and streamline efforts • Incorporate innovative practices and up-to-date technology Implementing the Laserfiche system helps the City enforce fiscal and organizational sustainability by allowing transparency, ensuring essential information is not lost or misplaced, and freeing up staff time to focus on more critical tasks. All of these contribute to the goals that support the strategic priorities. It also ensures alignment CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 11, 2022 AUTHORIZATION TO ENTER INTO CONTRACT WITH ECS IMAGING INC. FOR

ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE AND SERVICES

between the City's resources and activities, the City Council's policy direction, and the City's mission and vision.

Discussion:

The City has been seeking a new document management solution, as the existing system, Questys, has aged technology and cannot meet the increased needs of municipality clients. City staff regularly experiences difficulties with record keeping, document searching, and information retrieval. An effective electronic document management system would provide the necessary solution for an agency that seeks efficiency and accuracy in storing, tracking, and searching its records. Currently, the Questys system is a five-year-old on-premises system. As outlined in the IT Assessment and Masterplan, it is recommended to migrate all on-premises software systems to the cloud.

As we continued our quest toward fiscal and organizational sustainability, we evaluated our options for document imaging/management solutions to ensure that we moved forward with the most efficient document imaging system.

City staff from the City Clerk’s, Community and Economic Development, as well as Administrative Services, with the assistance of our IT Consultants at Infinity Technologies (IT), evaluated Questys and a few other products, including Laserfiche, to determine whether they comply with the criteria below:
• Comply with industry-recognized standards relating to security techniques and information security management and provide administrative users with controls to prevent stored records from being overwritten, deleted, or altered. • Provide tools and features to:
• Enable workflow efficiencies,
• Improve information sharing,
• Improved document searchability,
• Decrease duplication of records, and
• Minimize costs for carrying out the governance of an effective Records and Information Management Program; and
• Aligns with the City's strategy for reducing its carbon footprint and Citywide printing paper usage by taking necessary steps to practice environmental stewardship and social and financial sustainability.

The evaluation included online demonstration titled ECS Most Wanted Imaging’s, including Accounts Payable Approving Workflow, Contract Management Workflow, Record Retention Workflow, Agenda Management Workflow, etc. Additionally, other independent demonstrations have been evaluated. At the conclusion of the CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 11, 2022 AUTHORIZATION TO ENTER INTO CONTRACT WITH ECS IMAGING INC. FOR

ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE AND SERVICES

demonstrations, City staff determined Laserfiche (sold by ECS Imaging, Inc.), met all the criterial delineated above.

Procurement
Infinity Technologies reviewed many systems on the market and found that the City of Mendota conducted a competitive selection by issuing a Request for Proposal (RFP) (Enclosure 1) with similar scope of services. Pico Rivera Municipal Code Subsection (D) of Section 3.20.030 provides an exemption to the competitive bidding process for purchases made "by, though, or in concert with another public agency" if the purchase was made in compliance with state laws or local rules.

On March 1, 2021, the City of Mendota (Mendota) issued an RFP for electronic document management software advertised publicly. Mendota received six (6) qualified and responsive proposals. Further interviews were held with three (3) respondents for additional discussion and clarification. Proposals were subsequently evaluated according to RFP criteria by an evaluation committee. Ultimately, Mendota selected ECS, the largest authorized vendor of Laserfiche, as the ECS proposal included all the required features and had the lowest cost.

At this point, Laserfiche is local government's most utilized document management solution. Its focus is the government, which translates to solutions that meet local governments' needs, including transparency and public records requests. It is a trusted system per the Service Organization Control (SOC) 2 Type 2, which covers the criteria for the security, availability and confidentiality principles set forth in the Trust Services Principles (TSP) section 100, 2017 criteria for security, availability, processing integrity, confidentiality, and privacy. It also complies with the Health Insurance Portability and Accountability Act (HIPAA) and Department of Defense (DoD) 5015.2 Records Management Applications. Laserfiche must be purchased through an authorized vendor, and ECS Imaging, Inc. is the largest authorized vendor.

Mendota's procurement process for ECS was completed through a competitive RFP process and in compliance with its local rules. ECS has offered the City the same services and rates as their existing contract with Mendota (Enclosure 2). Therefore, awarding this professional services agreement is in accordance with statutory authorities and the Pico Rivera Municipal Code.

With the proposed project, the City will implement a Laserfiche document management solution and configure additional workflows to assist staff in various departments.

These include indexing and digitally routing contracts, purchase requests, AP invoices, agenda reports, public record requests, etc. These workflows are designed to utilize Laserfiche in improving searchability and internal tracking purposes of requests. As outlined in the proposal, most processes will be done electronically within three (3) years. This project will ensure that the enlisted workflows function efficiently and CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 11, 2022 AUTHORIZATION TO ENTER INTO CONTRACT WITH ECS IMAGING INC. FOR

ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE AND SERVICES

effectively and keep the City on a path to improving our technology. It is appropriately aligned with the City Council’s Strategic Plan and the IT priorities approved by the City Council in February 2022.

Conclusion:

Implementation of Laserfiche addresses the City’s goals to embrace new ideas and innovation in the City’s operations and delivery of services. Therefore, staff recommends the approval of a Professional Service Agreement to ECS for Laserfiche electronic document management software and services.

Steve Carmona
SC:AG:JG:ep
Enclosures: 1) Professional Services Agreement
2) ECS Imaging, Inc. Letter and Quotes
3) City of Mendota RFP
4) City of Mendota Agenda Report and Contract
AGREEMENT NO. _______

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND
ECS IMAGING, INC.

1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and ECS Imaging, Inc., (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”

2. RECITALS

2.1 City has determined that it requires professional services from a consultant to provide electronic document management software and services.

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s September 12, 2022 proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.

3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s September 12, 2022 proposal to City attached hereto as Exhibit “A.”

3.3 “Commencement Date”: September 28, 2022

3.4 “Expiration Date”: September 27, 2027

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Expiration Date unless extended by written agreement of the Parties or terminated in accordance with Section 22 below.

5. CONSULTANT’S SERVICES

5.1 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such Enclosure 1
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changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of One Hundred Seventy-One Thousand, Five Hundred Fifty-Five Dollars and Zero Cents ($171,555.00) unless specifically approved in advance, in writing, by City.

5.2 Consultant shall perform all work to the highest professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.

6. COMPENSATION

6.1 City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the Approved Fee Schedule.

6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.

7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting the generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees Agreement No. ____
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shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both: (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.

10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Debbie Bodewin, Chief Executive Officer shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.

12. INDEPENDENT CONSULTANT

12.1 Consultant is, and shall at all times remain as to City, a wholly independent consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not at Agreement No. ____
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any time represent that it is, or that any of its agents or employees are, in any manner employees of City.

12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.

12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.

12.4 The Parties further acknowledges the following: (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that is separate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Consultant has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours, Consultant may set its own hours and location of work.

13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

15. INDEMNIFICATION

15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent Agreement No. ____
ECS Imaging, Inc.

permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subconsultants in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 or related to Consultant’s failure to either: (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 15 from each and every subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and Agreement No. ____
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all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subconsultants or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees.

15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. INSURANCE

16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

16.1.1 Comprehensive general liability, and Umbrella or Excess Liability Insurance covering all operations by or on behalf of Consultant providing insurance for bodily injury liability and property damage liability for the following and including coverage for:

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16.1.1.1 Premises, operations, and mobile equipment

16.1.1.2 Products and completed operations

16.1.1.3 Broad form property damage (including completed operations)

16.1.1.4 Explosion, collapse, and underground hazards

16.1.1.5 Personal Injury

16.1.1.6 Contractual liability
in the amount of One Million Dollars ($1,000,000) per occurrence combined single limit; Two Million Dollars ($2,000,000) aggregate for products/completed operation; Two Million Dollars ($2,000,000) general aggregate (General aggregate must apply separately to Consultant’s work under this Agreement.); and Five Million Dollars ($5,000,000) umbrella or excess liability.

16.1.2 Automobile Liability Insurance for owned, hired and non-owned vehicles utilized by Consultant, its employees or subconsultants, in the amount of One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

16.1.3 Worker’s Compensation Insurance as required by the laws of the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

16.1.4 Professional Liability Insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence of claim/ Two Million Dollars ($2,000,000) in the aggregate.

16.2 Consultant shall require each of its subconsultants, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either: (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the Agreement No. ____
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aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.

16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subconsultants, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.

16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 15 of this Agreement.

16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

17. MUTUAL COOPERATION
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17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available to City for the proper performance of Consultant’s services under this Agreement.

17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

20.NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile, email, or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).

If to City: If to Consultant:

Steve Carmona, City Manager
City of Pico Rivera
PO Box 1016
6615 Passons Blvd.

Pico Rivera, California 90660-1016
Facsimile: (562) 801-4765
Debbie Bodewin,
Chief Executive Officer
ECS Imaging, Inc.
5905 Brockton Ave STE C
Riverside, CA, 92506
With a courtesy copy to:

Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
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Suite 400 - West Tower
City of Industry, CA 91746
Facsimile: (562) 692-2244

21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph

17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22.1. City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subconsultant, or employment applicant because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subconsultants, employees, and employment applicants are treated without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

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24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

25. WARRANTIES

25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.

25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.

25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS

26.1 The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement.

26.2 Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

27. NON-WAIVER
Agreement No. ____
ECS Imaging, Inc.

27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.

27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

30. GOVERNING LAW
Agreement No. ____
ECS Imaging, Inc.

This Agreement shall be governed and construed in accordance with the laws of the State of California.

31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.

32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.
[SIGNATURES ON THE FOLLOWING PAGE]
Agreement No. ____
ECS Imaging, Inc.

TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY” “CONSULTANT”
CITY OF PICO RIVERA ECS IMAGING, INC.
______________________________ ___________________________________ Steve Carmona, City Manager Debbie Bodewin, Chief Executive Officer Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney

LASERFICHE CLOUD PROPOSAL
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506
Toll Free – (877) 790-1600
www.ecsimaging.com
Submitted By:

Laura Wayman
323-241-8294
[email protected]
Submitted to:

City of Pico Rivera
Date Submitted: 09/12/2022
Valid Through: 10/12/2022
Exhibit A
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Table of Contents
PROJECT SUMMARY AND QUOTE ..........................................................................................................................3 LASERFICHE CLOUD PROFESSIONAL ...................................................................................................................................3 LASERFICHE CLOUD BUSINESS – SITE LICENSE .......................................................................ERROR! BOOKMARK NOT DEFINED.

ECS COMPANY BACKGROUND ...............................................................................................................................6 LASERFICHE QUALIFICATIONS ................................................................................................................................8 SUPPORT AND MAINTENANCE...............................................................................................................................9 ECS TRAINING........................................................................................................................................................9 LASERFICHE CLOUD.............................................................................................................................................. 11 LASERFICHE CLOUD HOSTED ADVANTAGES.......................................................................................................................11 CLOUD SECURITY .........................................................................................................................................................11 LASERFICHE CLOUD PACKAGED TIERS ..............................................................................................................................13 LASERFICHE CLOUD FEATURES BY TIER.............................................................................................................................14 LASERFICHE CLOUD FEATURES AND FUNCTIONALITY...........................................................................................................17 LASERFICHE CLOUD INTEGRATIONS .................................................................................................................................21 LASERFICHE CLOUD PRICE LIST............................................................................................................................. 23 P a g e 3 | 24

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Project Summary and Quote
Laserfiche Cloud Professional

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*Second Year Cost is adding 12 Additional Named Users and 28 Participant Users:
**Third Year Cost:

A bucket of Gold Priority Support has been provided in each annual cost for 3 years to cover the completion of: 1.) Agenda Routing and Approval Process, 2.) Finance Ap Routing and approval, 3.) Finance PO routing and approval, 4.) City Clerk’s Contract Management approval. Each process has a generic form that can be modified. We include 2 rounds of changes once a form process has been completed for testing in our estimate of hours. If additional rounds of changes take place, the estimate of hours may increase to account for additional changes needed by the City. Total Estimate of hours over a 3-year period for these (4) processes is 175 hours of Gold Priority Support at the discount rate of $175 per hour.

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Proposed System:
☐ Laserfiche Cloud Starter includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email Archive and Starter Audit Trail. Integrations with MS Office, SharePoint, Teams, MS Dynamics 365.
☒ Laserfiche Cloud Professional includes: Laserfiche Cloud Professional Tier includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email Archive, Starter Audit Trail+, Workflow & Forms Process Automation, Connector, Surveys, 1 Workflow Bot, 10 Quick Fields Complete w/Agent. Integrations with MS Office, SharePoint, Teams, MS Dynamics 365 & Redtail. 50,000 RESTful web API calls/month.
☐ Laserfiche Cloud Business includes: Laserfiche Cloud Business Tier includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email Archive, Advanced Audit Trail, Workflow & Forms Process Automation, Connector, Surveys, 1 Workflow Bot, 10 Quick Fields Complete w/Agent, Records Mgmt. Unlimited Weblink Public Portal Views, Forms Portal Unlimited Submissions. Integrations with MS Office, SharePoint, Teams, MS Dynamics 365, Redtail & DocuSign. 100,000 RESTful web API calls/month.

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ECS Company Background
ECS Imaging has been in business for 32 years and has maintained the same mission since its inception; the customer comes first. With a strong leadership team delivering a consistent vision, ECS works to provide our customers with the highest quality service possible. Our mission of blending technology to meet business needs has been the foundation. ECS became a Laserfiche Solutions Provider in 1995 and has achieved top performance recognition consistently every year since. The company services our customer’s implementations from our Headquarters in Riverside with Team members serving all of California.

ECS Imaging is a PLATINUM Certified Laserfiche Solutions Provider and has continuously been ranked as the top Solutions Provider in the western United States for 27 consecutive years, and achieving the status of 3rd largest Laserfiche provider in the world since 2017. Our efforts are focused on helping organizations become more efficient by automating manual tasks and eliminating paper-based business processes. We specialize in providing local government innovative turn-key document management solutions with the award winning Laserfiche Enterprise Content Management Systems.

ECS Imaging is a full-service document management solutions provider offering a full range of turn-key services including:
▪ Laserfiche Software Installation and Consulting
▪ Project Management
▪ Systems Integration
▪ Cloud Migration Services
▪ Business Process Automation
▪ Data Conversion Services
▪ On-going Support of Software and Hardware
▪ Remote and On-Site Training and On-going Support
▪ Out-of-the-box Integrations and Custom Integrations with 3rd Party Applications ▪ Custom Documentation
▪ Scanning Services (including Large Maps, Microfilm, Microfiche conversion) ▪ Complimentary Quarterly User Group Workshops with Training ▪ Complimentary Annual Training Conferences (19 Years)
▪ Monthly Training Webinars:

Our goal is helping organizations of all sizes improve business operations and increase productivity. We can help your organization: Eliminate Paper Based Processes, Automate Data and Information Collection, Secure Information from Unauthorized Use, Simplify and Secure the Management of Business Records, Meet Regulatory Compliance Needs, and more.

With the largest technology staff of any Laserfiche Solution Provider in the Western US, we have the expertise, experience, and proficiency to successfully install and support any size Laserfiche system for any type of business. We have implemented systems for individual departments, multiple departments, multiple locations, enterprise wide and nationwide. We are a local government specialist with over 150 City and 20 County Laserfiche implementations. We understand the industry compliance requirements for government and document management in general. Our targeted focus provides expert consultative P a g e 7 | 24

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knowledge shared to our entire customer base. Additionally, ECS provides a personal touch with a dedicated implementation, project management and customer success team assigned to your projects.

All ECS Executive, Sales and Technical staff attend training sessions on an annual basis. Staying up-to-date and informed on the latest features and enhancements within Laserfiche and the Document Management Industry provides our clients with the best consulting and support services available. As a PLATINUM Certified Laserfiche Solutions Provider, all ECS Technicians are Laserfiche certified. ECS Technical staff has completed over 200 Laserfiche Certifications collectively along with many network and database certifications.

Laserfiche Winners Circle is an exclusive annual event attended by the top Laserfiche Solution Providers in the world that demonstrate outstanding sales growth, performance, and a commitment to exceptional customer service. ECS has ranked the top 3rd in the world for many years and the top provider in California since we started with Laserfiche in 1995. ECS is competently ranked as a PLATINUM level Laserfiche Solutions Provider.

ECS Customer Commitment
ECS is committed to our customer’s success. By providing exceptional and consistent implementation, training, and consultative support services we can ensure that our customers have the tools and knowledge to successfully achieve their document management initiatives.

This is reflected in the feedback we have received from our customers through over 90+ 5-Star Google Reviews. Link to Google Reviews: Southern CA, and Customer Success Stories on how ECS has helped many similar organizations.

How the ECS Team is here for you
Executive Team
✓ Key Stake Holders
✓ Ensuring (ARO) Accountability,
Responsibility, Ownership
✓ Leadership
Customer Success Team
✓ Main Point of Contact /Feedback
✓ User Experience and Success
✓ Coordination of Services
✓ Product Consulting
Project Management Team
✓ Projects for Business Process Improvements
✓ Automated Workflows & Forms Processes
✓ Laserfiche Integrations
✓ Training on Laserfiche solutions
Technical Support Team
✓ Technical Support
✓ Updates and Upgrades
✓ Server and Cloud Migrations
✓ Training on products
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Laserfiche Qualifications
Laserfiche Leads in Local Government
▪ Laserfiche has over 30 years of experience in the local government market and is used by thousands of government agencies worldwide
▪ Laserfiche is the enterprise content management (ECM) of choice for the majority of CDG’s top digital cities and counties
▪ Over 3,000 Cities Nationwide and 1/3 of the Counties
Laserfiche Enterprise Platform
Laserfiche Solution Highlights
▪ Automated Business Processing
▪ Mobile App
▪ Electronic Forms
▪ Electronic Signatures
▪ WebLink Public Portal
▪ Content Management
▪ Records Management
▪ Audit Trail & Reporting
▪ Redaction & OCR Built-in
▪ Desktop & Web - Clients/Admins
▪ Advanced Capture Tools
▪ Trusted Systems Compliance
▪ Laserfiche Cloud
Out of Box Integrations
▪ Microsoft Office & SharePoint
▪ Granicus
▪ DocuSign
▪ ESRI / GIS
▪ Email Archiving
▪ Tyler EnerGov
▪ Accela TruAutomation
▪ SAP
▪ Salesforce
▪ Redtail
▪ 100’s more using Connector
Laserfiche Awards and Recognition
Laserfiche has excelled at winning awards throughout its legacy since 1987. Here’s a few recent very accomplished accolades.
▪ Gartner Peer Insights - Laserfiche Named a 2020 Gartner Peer Insights Customers’ Choice for Content Services Platforms. The “Voice of the Customer”
▪ Gartner Peer Insights - Laserfiche Named a 2021 Gartner Peer Insights Customers’ Choice for Content Services Platforms.
▪ Laserfiche Named a 2021 Product of the Year Award Winner by Cloud Computing Magazine ▪ Gartner Peer Insights shows 95% would recommend Laserfiche and overall rating of 4.7 of 5. ▪ Nucleus Research Traditional old-style enterprise content management (ECM) was an inflexible product designed purely for document storage and simple retrieval. Today, modern ECM includes advanced technologies such as artificial intelligence (AI) and machine learning (ML) that automate business processes, improve data capture and classification, provide contextual search capabilities, and deliver information governance. The Nucleus Research ECM Technology Value Matrix 2018 reflects advances made this past year, evaluating vendors for functionality, usability, and the value that a vendor’s solution brings to the client.

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Support and Maintenance
✓ Laserfiche Support Assurance Plan (LSAP) is an integral part of keeping your software up to date and ensuring that you have access to all of the latest features and functionality the software has to offer.

The Laserfiche Software Assurance Basic Plan includes the following:
▪ Unlimited telephone support through your authorized reseller ▪ Free copies of Software Version Updates.
▪ All the latest hotfixes, updates and patches to keep your system running at peak efficiency. ▪ 24/7 access to the Laserfiche Support Site and Laserfiche Answers. ▪ Comprehensive training opportunities are available including quarterly Regional Training and the annual Laserfiche Empower Conference
▪ 100% of the purchase price of your current Laserfiche software can be credited to any new product purchase.
✓ ECS GOLD Priority Support is an optional support plan to the basic Laserfiche Software Assurance Plan (LSAP). Where LSAP offers a response time within 24 hours, ECS GOLD Priority Support responds promptly to our client’s needs and concerns. Our experienced tech team will respond within 4 hours of our client’s call. Most calls are answered immediately and resolved within the same business day. Also includes admission to our complimentary quarterly user group workshops and the ECS Annual Customer Conference (TRANSFORM).

ECS GOLD Priority Support Plan includes a Toll-Free number with Unlimited Priority Phone Support with a 4- hour response time. Additional support avenues include a dedicated support email account ([email protected]), and Website with download/upload capabilities. We also offer Remote Desktop Assistance.

ECS GOLD Priority Support is offered for on-site and remote technical assistance. Hours can be used for configuring workflows, forms, integrations, training, remedial support, additional consulting requirements, or for version upgrades/releases of the software. Support hours are 7:30 am – 5:00 pm, Monday – Friday PST excluding major holidays. All support will be provided through ECS Imaging, Inc. directly.

Each customer maintains an experienced Customer Success Manager dedicated to your current and future needs. Your Customer Success Manager helps coordinate training and on-site visits, provides consultative advice to the project not only at the beginning, but also for planning out future requirements. This level of care ensures a smooth implementation and guarantees that our client’s expectations are met and exceeded always.

ECS Training
Training can be provided onsite or remote by certified ECS trainers using the installed system, and can be scheduled for individuals or groups according to their role. Training sessions are developed and tailored specifically to our customer’s requirements. Training can be provided for new installations, new users, refresher training, updated features and functionality, additional software modules, etc. Below is an overview of the typical types of training we offer:

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On-Site End-User Training
This hands-on or group training is for users who have never used Laserfiche before. Some of the topics covered in this training are: Annotations, Customizing the Document Viewer, Document Metadata, Using the Folder Browser, Working with Electronic Documents, Searching, Importing Documents, Exporting and Printing Documents, Snapshot
On-Site Administrator Training
System Administrator Training begins with a comprehensive overview of the Laserfiche System. As a Training Outline, they will be learning: Template Creation and modification, folder design concepts, Laserfiche security setup and administration, database backup, other miscellaneous tips and tricks for the Laserfiche System Administrator, volume management, other Laserfiche products/plug-ins, most common Laserfiche problems and how to resolve them.

On-Site Power-User Training
▪ Laserfiche Workflow Admin Training
▪ Laserfiche Forms Training
▪ Laserfiche Quick Fields Training
▪ Laserfiche Audit Trail Training
▪ Laserfiche Records Management Training
▪ Integration Training SDK LF Connector
ECS Ongoing Complimentary Training
We believe in providing continued added value to our clients in an ongoing basis and assisting them in utilizing the solutions we provide to the maximum potential. That is why we offer complimentary training opportunities throughout the year to provide added value to your Laserfiche investment. ECS offers Monthly Training webinars to keep our customers up to date on the latest releases, features and industry insights. Additionally, our Annual Training Conference with multiple days of content and industry insights occurs in the fall for the last 19 years. Training Webinars and the ECS Annual Conference are provided at no cost to ECS customers.

Laserfiche Empower Annual Conference in Long Beach, CA
The Laserfiche Empower Conference provides an added value for a week long training event with hundreds of classes available for all knowledge levels. The Conference is scheduled for February 2022 and will be entirely virtual.

Laserfiche Online Training and Support Options
▪ Laserfiche Support Site - https://support.laserfiche.com ▪ Laserfiche Answers - https://answers.laserfiche.com
▪ Laserfiche User Manuals - https://support.laserfiche.com/kb/1012253/current-online-laserficheproduct-help-files ▪ Laserfiche Video Gallery - https://support.laserfiche.com/gallery/#/list#%2Flist ▪ Laserfiche Aspire – Learning Resources - https://support.laserfiche.com (Login is Required) ▪ Laserfiche Certified Professional Program (CPP) - https://www.laserfiche.com/supportlearn/certification (Login is Required) P a g e 11 | 24

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Laserfiche Cloud
Laserfiche Cloud Hosted Advantages
✓ Disaster Recovery and latest security technology on Hosted hardware ✓ Secure Data with Encryption at rest and compliance standards ✓ Automated Backups multiple times a day with encryption ✓ Automated Laserfiche Updates with the Latest Features ✓ Additional features bundled:
o Customizable User Dashboard
o RESTful Web API’s
o Out of box integrations
✓ Tiered Pricing Level discounts
✓ Generous storage capacity at 100GB per user pooled together for storage capacity ✓ Flexibility for users to access via the Desktop, Web Browser or Mobile application. ✓ A turn-key enterprise platform
Cloud Security
Laserfiche Cloud is enterprise content management with built-in business process management tools in a secure and scalable Software-as-a-Service (SaaS) subscription. It enables organizations to securely manage and share documents, videos, photos and other content as they flow through organizational processes. Laserfiche offers key components that help meet compliance requirements, maintain security, enable mobility, and integrate with third-party applications and more.

Security, Compliance and Disaster Recovery - Streamline operations without compromising system security using a robust platform of user-level, content-level and system-level security features. Reliable and secure infrastructure built on AWS provides the highest levels of availability and uptime. Industrystandard encryption including AES-256, IPsec and TLS are used to secure at-rest content and in-transit communication between virtual machines and services.

Enforce organizational security policies with advanced password complexity tools such as multi-factor authentication, character set / length requirements, password expirations and lockouts following failed subsequent sign-in attempts. Ensure business continuity through built-in platform disaster recovery including frequent 6-hour interval redundant back-ups and high service standards for recovery point and recovery time objectives. AWS complies with many certifications and standards including:
✓ SOC1/SSAE16/ISAE3402 (formerly SAS70), SOC 2, SOC 3
✓ FISMA
✓ PCI DSS Level 1
✓ ISO 9001, ISO 27001, ISO 27017, ISO 27018
Laserfiche Cloud is hosted in multiple regions. Regions consist of multiple availability zones that are comprised of multiple data centers. These data centers are housed in separate facilities with redundant power, networking and connectivity.

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Encryption
▪ At Rest: Laserfiche uses AES-256 encryption to encrypt data at rest, including disk storage, backup snapshot, and log and configuration files.
▪ In Transit: To protect security of data in transit, all connections over the Internet to Laserfiche Cloud must use a connection encrypted using HTTPS over TLS 1.2+. Requests over unencrypted HTTP will be automatically redirected to the equivalent HTTPS endpoint.

Laserfiche Cloud is backed up four times a day, starting at 9 a.m. UTC and every 6 hours there after.

Laserfiche Cloud automatically generates database and file backups and turns them into encrypted files stored through AWS’ Simple Storage Services (S3). Laserfiche Cloud utilizes Amazon’s Elastic Block Store (EBS) to backup data by taking point- in-time snapshots of volumes. With Amazon EBS, Laserfiche is able to create backups of any EBS volume and write a copy of the data in the volume to Amazon S3, where it is stored redundantly in multiple availability zones. Laserfiche Cloud uses the US West (Oregon) Region to host customer data. Within this region, there are three availability zones each of which consist of at least one data center housed in separate facilities with redundant power, networking and connectivity.

Tenant Isolation - Tenant isolation means that all customer data is contained within a logically separated part of the system, even though such data shares the same IT infrastructure. This means that the actions of one customer (or tenant) can’t affect another customer, and that there is no crossover of data between customers. In Laserfiche Cloud, all customer data is further protected by using a Virtual Private Cloud, or VPC.

Network - Firewalls analyze the data and packets routed to Laserfiche Cloud. Every quarter, Laserfiche performs an external vulnerability scan of the firewalls, as well as a configuration assessment.

Access logs and system event logs, which do not contain regulated data such as user-created metadata or files, are stored and secured on a central log server and retained for one year.

Application - When planning security-critical components, Laserfiche uses threat modeling to drive the design of secure systems. All modules and services hosted on Laserfiche Cloud use Failure Mode and Effects Analysis to assess threats.

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Laserfiche Cloud Packaged Tiers
Laserfiche Cloud is enterprise content management with built-in business process management tools in a secure and scalable Software-as-a-Service (SaaS) subscription. It enables organizations to securely manage and share documents, emails and other content as they flow through organizational processes. ▪ Provides recognized, industry-leading security with Amazon Web Services (AWS), file encryption. ▪ Granular access controls to manage security rights from a user-friendly administrative console.

Packages Starting at $600 with 1 User $4,150 with 5 Users $23,750 with 25 Users Cloud Features Starter Professional Business
100 GB storage per user ✓ ✓ ✓
Document Management ✓ ✓ ✓
Audit Trail Starter Starter + Advanced w/
Watermark
Direct Share ✓ ✓ ✓
Data Encryption at Rest ✓ ✓ ✓
Auto-scaling of Computing and Storage
Resources
✓ ✓ ✓
Automated and Encrypted Backups ✓ ✓ ✓
Intrusion Detection ✓ ✓ ✓
Automated Feature and Security Updates ✓ ✓ ✓
Automated Text Extraction ✓ ✓ ✓
Import Agent w/ Email Archiving ✓ ✓ ✓
Process Automation - ✓ ✓
Connector - ✓ ✓
Surveys - ✓ ✓
Records Management - + ✓
Cloud Add-ons Starter Professional Business
Laserfiche Web APIs - 50,000 calls/month 100,000 calls/month SDK (Software Development Kit) - + ✓
Quick Fields Complete with Agent + 10+ 10+
Workflow Bots for Process Automation - 1 + 1 +
Public Portal - + Unlimited +
Forms Portal - + Unlimited +
Participant Users - + +
Community Users - + +
Smart Invoice Capture - + +
Vault (requires Records Management) - + +
Additional Storage + + +
ScanConnect + + +
- Not Available, + Optional Add-on, ✓ Included
Cloud Integrations Starter Professional Business
Microsoft Teams Integration ✓ ✓ ✓
Microsoft 365 Integration with
Simultaneous Editing
✓ ✓ ✓
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Integration with SharePoint ✓ ✓ ✓
Integration with Salesforce CRM - ✓ ✓
Integration with Microsoft Dynamics 365
CRM - ✓ ✓
Integration with Redtail CRM - ✓ ✓
Integration with DocuSign + + ✓
Integration with Ellucian Ethos - + +
Certified Integration with SAP ArchiveLink + + +
Integration with LaserApp + + +
Laserfiche for Ricoh MFD + + +
- Not Available, + Optional Add-on, ✓ Included
Laserfiche Cloud Features by Tier
Description Starter Prof Business
Document Management
Advanced Search - Perform and save granular searches across a wide set of search attributes for easy and quick content retrieval. ✓ ✓ ✓
Version history - Store previous versions of documents allowing you to revert back to prior versions if necessary. ✓ ✓ ✓
Annotations - Add searchable comments, callouts, highlights, stamps and more to images and text.
✓ ✓ ✓
Simultaneous editing of Microsoft 365 content - Add searchable comments, callouts, highlights, stamps and more to images and text. ✓ ✓ ✓
Direct file sharing with external users - Share content via secure links within and outside of the organization with external constituents and other users. ✓ ✓ ✓
Customizable metadata templates - Define a metadata template that can be automatically populated to support keyword search, document classification and more.
✓ ✓ ✓
Mobile app with offline sync - Access and update files on-the-go, even without internet connection using offline mode.
✓ ✓ ✓
File publishing via public portal - Provide read-only web access to documents for a population outside of your organization with a user-friendly public portal site.
_ +
Unlimited
Views
Process Automation
No-code workflow designer - Automate email alerts, document routing, approvals and much more with a drag-and-drop interface to automate and optimize virtually any process.
_ ✓ ✓
Process versioning - Reference and restore previous versions of process definitions. _ ✓ ✓
Rules management - Centrally define repeatable decision logic, formulas, scripts and more that can be defined once and used across multiple processes as relevant.
_ ✓ ✓
Task management - View, manage, complete and report on individual and team tasks, which can be sorted by priority and deadlines in a central task inbox. _ ✓ ✓ Custom scripting - Create custom scripts to include as part of automated solutions and integrate with third parties. _ ✓ ✓
Process health reports - Identify process bottlenecks and inefficiencies using out-of-the-box insights reports that monitor process health metrics. _ ✓ ✓ Custom reports - Create custom report visualizations on process data to gain business intelligence and inform strategic decisions. _ ✓ ✓ Content Capture
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Bulk import - Automatically import electronic files from network drives and file shares in bulk or on a schedule.
✓ ✓ ✓
Email archiving - Archive emails automatically, using filing rules based on email properties such as "subject" or "from/to". ✓ ✓ ✓
Mobile app capture - Easily capture documents through your mobile device's camera and access offline documents via mobile app.
✓ ✓ ✓
Batch document scanning and image clean-up - Perform automated clean-up (e.g. page separation, image improvement, deskew, etc.) to improve OCR and indexing.
+ ✓ ✓
Auto-classification and auto-filing - Sort and classify documents as they are added to the repository, simplifying the process to search and retrieve content. + ✓ ✓ Smart Invoice Capture - Automatically capture information from any invoice, in any format with machine learning technology. + + +
Electronic Forms
Dynamic field rules - Dynamically show and hide certain form fields based on the values of other fields for more complex forms. _ ✓ ✓ Form templates - Use pre-built forms and process templates to reduce development time and jumpstart automation efforts. _ ✓ ✓ Approval automation - Automate approval tasks, document routing, reminders and more using a code-free business process designer to outline the activities after a form submission.
_ ✓ ✓
Surveys - Create surveys and view results as responses are submitted via visualized charts. _ ✓ ✓
Custom themes - Set colors, font sizes, borders, logos and everything else to design the look of an electronic form. _ ✓ ✓
CSS/JavaScript scripting - Allows advanced functionality to be added to an electronic form to customize how a form looks and feels beyond existing functionality by using CSS/JavaScript.
_ ✓ ✓
Mobile offline form submissions - Complete electronic forms on the go or through kiosk mode via mobile app, even when offline. Offline forms are submitted when connection is restored.
_ ✓ ✓
Public form submissions - Dynamically show and hide certain form fields based on the values of other fields for more complex forms. _ + Unlimited Integrations & Integration Tools
Laserfiche Web APIs - a set of RESTful web APIs that will include publicly accessible documentation and reference material, allowing organizations to more easily build custom integrations between Laserfiche Cloud and other thirdparty applications. _ ✓ ✓
Microsoft 365 integration, including Outlook, Office and SharePoint - Work efficiently and securely with direct integrations for Microsoft Word, PowerPoint, Excel, Outlook and SharePoint.
✓ ✓ ✓
Remote lookups - Access local databases to populate form fields, metadata, process logic and more via lookups. _ ✓ ✓
Redtail CRM integration - Push and pull data between Laserfiche and Redtail to reduce data entry and optimize CRM process flows.
✓ ✓ ✓
Microsoft Dynamics 365 integration - Push and pull data between Laserfiche and Dynamics 365 to reduce data entry and optimize CRM process flows. _ ✓ ✓ Salesforce CRM integration - Push and pull data between Laserfiche and Salesforce to reduce data entry and optimize CRM process flows. _ + + Workflow Bots - Use robotic process automation-powered software "bots" to automate manual, repetitive clicks and data entry that span across the user interfaces of websites and software applications that lack traditional integration access points, without the need to write any code.
_ 1+ 1+
Software development kit - Create custom applications that access Laserfiche with programming tools and documentation. _ + ✓
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DocuSign integration - Send documents from the Laserfiche repository via DocuSign to complete e-signatures. + + ✓
Ellucian Banner integration through Ethos - Seamless exchange of student personal information and course information between Laserfiche and Banner SIS to support the student registrar forms use case.
_ + +
Certified integration with SAP ArchiveLink - Configure a Laserfiche repository as a content repository in SAP, where you can directly archive SAP content in Laserfiche as well as search, retrieve, update and delete content. + + +
Integration with Laser App - Import filled out LaserApp forms into the Laserfiche repository and set Laserfiche metadata field values based on Laser App data.
+ + +
Compliance
Redactions - Redact images and/or text associated with a document to hide sensitive data from unauthorized users.
✓ ✓ ✓
Basic audit trail on user activity - Track successful user actions, such as create/delete/edit actions performed on documents and metadata. ✓ ✓ ✓ Advanced audit trail on user activity - Configure and track successful and unsuccessful changes to access rights, global and user settings, passwords and more.
_ + ✓
Watermark tracking - Place an administrator-defined watermark on content printed or exported by a user. _ + ✓
Records lifecycle management - Manage records through creation, active use, and disposition based on compliance and organizational requirements. This includes classifying, securing, storing, tracking and destroying records as necessary.
_ + ✓
Legal holds - Apply a legal hold to specified content, preserving all forms of relevant information and halt retention policies to avoid evidence tampering or accidental removal when litigation is possible.
_ + ✓
Records retention and disposition reporting - Quickly locate and create a report on records based on their retention and disposition schedules. _ + ✓ Automate records actions and events - Automatically set cutoff instructions, retention schedules, holds and more to reduce manual records-related actions. _ + ✓ Strict compliance mode WORM (Write Once Read Many) storage – Laserfiche Vault - Automatically set cutoff instructions, retention schedules, holds and more to reduce manual records-related actions.
+ + +
Administration
Group and role-based fine-grained security access controls - Set access rights by individuals, roles or groups to limit and control access to documents and objects across the platform.
✓ ✓ ✓
Multi-factor authentication - Enable multi-factor authentication to strengthen user security.
✓ ✓ ✓
AD FS authentication for Windows users - Configure single-sign on via Active Directory Federation Services to use existing AD credentials. ✓ ✓ ✓
SAML authentication - Configure SAML-based single sign-on with a variety of identity providers. _ ✓ ✓
Group-based licensing rules for Active Directory users - Automatically assign user licenses to AD users via group-based rules. _ _ ✓
Just-in-time/on-demand provisioning for SAML and AD users (coming soon) - Create and assign user licenses upon initial user log in to eliminate the need to configure user accounts in advance.
_ _ ✓
Security
SOC 2 Type 2 - This report details the controls for Laserfiche Cloud related to the criteria for the security, availability and confidentiality principles set forth in TSP section 100, 2017 Trust Services Criteria for Security, Availability, Processing Integrity, Confidentiality and Privacy (AICPA, Trust Services Criteria). ✓ ✓ ✓
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TLS encryption in transit and AES-256 encryption at rest - All data sent between Laserfiche customers and applications is encrypted in transit using Transport Layer Security (TLS) with Perfect Forward Secrecy (PFS). Data volumes on servers storing customer data and attachments in Laserfiche Cloud are encrypted at rest using industry-standard full-disk AES-256 encryption.
✓ ✓ ✓
Intrusion detection - Laserfiche Cloud utilizes host-based intrusion detection systems to reduce the risk of data theft by individuals or organizations attempting to gain unauthorized access.
✓ ✓ ✓
Penetration testing - Laserfiche engages third-party vendors to conduct external penetration testing of the Laserfiche Cloud system. ✓ ✓ ✓ Vulnerability scanning - Laserfiche performs a vulnerability scan of backend servers that run in the Laserfiche Cloud hosting environment. ✓ ✓ ✓
Cloud Platform Features
High availability - Laserfiche Cloud SaaS services are hosted in multiple regions, consisting of multiple availability zones with multiple data centers. These data centers are housed in separate facilities with redundant power, networking and connectivity.
✓ ✓ ✓
Automated and encrypted backups - Customer data is backed up several times each day. The backups are encrypted, replicated and stored in geographically separate data centers.
✓ ✓ ✓
Support
Automated feature and security updates and enhancements - Continue to drive innovation with the latest features and enhancements without requiring any manual updates.
✓ ✓ ✓
Online learning resources - Access a variety of training videos, certification courses, documentation and more to support smooth implementation and user adoption.
✓ ✓ ✓
Community forum - Engage with a vibrant user community, including Laserfiche staff, resellers and other customers, to share questions and find answers. ✓ ✓ ✓
Laserfiche Cloud Features and Functionality
100 GB Storage/User – Each user starts with 100GB of Cloud storage. Additional storage can be purchased at any time.

Just-in-Time User Provisioning – You can now simplify user licensing by allowing new users to automatically be created and assigned licenses upon first sign in.

User Permissions Group Mapping – Streamline user administration by mapping SAML identity provider groups or Windows groups with groups defined in Laserfiche.

Document Management - Allows you to work with documents in your repository. There are a variety of ways to work with documents and folders in your repository. You can open documents and view their contents, organize entries into a logical folder structure, make changes to document contents, check out a document to make changes to it over time, and save your changes. You can also add metadata and annotations to documents, and launch business processes from relevant documents.

You can work with documents in the Folder Browser and Document Viewer. (Since folders and shortcuts cannot be opened in the Document Viewer, they are always worked with in the Folder Browser.) In general, actions that apply to the entire document (such as moving it from one folder to another or renaming it) are performed in the Folder Browser, and actions that apply to part of a document (such as P a g e 18 | 24

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rearranging pages or adding annotations) are performed in the Document Viewer. However, many tasks can be performed from either.

Starter Audit Trail - Auditing enables tracking activities performed in a Laserfiche repository.

Information is tracked and efficiently stored in log files that are processed for use in reports. Combined with other aspects of the Laserfiche system, auditing not only helps to show compliance with legal regulations, but also contributes to the security of the Laserfiche repository.

Direct Share - Laserfiche direct share allows you to share content from the Laserfiche repository with external users through the web client or mobile app. When you send documents through direct share, the recipient will receive a unique and anonymized URL that they can use to access the files for a limited period of time.

Import Agent with Email Archiving - Import Agent can automatically retrieve files stored in a Windows folder and import them into a Laserfiche repository allowing numerous image capture devices (multifunction copier/scanners, network fax server, etc.) to work with Laserfiche. Automatically assign userdefined document templates, auto-populate index fields and create unique document names. You can also schedule Import Agent to import documents during off-peak hours.

Email Archiving - allows you to automatically archive emails to Laserfiche using Import Agent. Emails can be archived to multiple repositories based on various conditions. Additionally, Email Archive can extract and assign metadata to the emails saved in Laserfiche. It can also extract and save attachments and the email’s distribution list file.

Laserfiche Advanced Audit Trail with Watermark Feature Audit Trail enables you to track activities performed in a Laserfiche repository. The tracked information is stored in log files that Audit Trail uses to generate reports. Combined with other aspects of the Laserfiche system, auditing not only helps to show compliance with legal regulations, but also contributes to the security of the Laserfiche repository.

Laserfiche Process Automation is a set of components that let you automate business tasks. These tasks include moving documents, extracting and inputting data, setting deadlines, and more. Efficiently design form-based processes using a new drag-and-drop layout form designer. This provides a near-WYSIWYG interface for forms creation and editing. The components to process automation include:
▪ Workflows: Build processes to extract data, route documents, and more. The Search Repository activity lets you search for files based on metadata field or location, and then use those files in the workflow. The Assign Rights activity lets you automatically apply access rights to entries in your repository.
▪ Starting Events: Define how and when processes start. ▪ Rules: Design reusable modules to run across processes. A Rules service task lets you run predefined rules such as data queries, decision tables, formulas, and more. You can also check and filter process instances across multiple processes at once through the process monitor view. ▪ Lookup Tables: Build models to represent and look up data in processes. ▪ Files: Upload attachments for processes to reference. ▪ Settings: Manage business options for processes.

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Forms - Forms allow process managers to create and publish web forms with an intuitive forms management system without requiring coding or scripting. ▪ Attractive forms can easily be created with preconfigured templates or customized with editable fonts, colors, uploaded images and layouts.
▪ Drag-and-drop form elements including fields, checkboxes and radio buttons onto a form to collect the exact information needed, in the precise format required. ▪ Payment collection allows payment to be collected with Braintree and Authorize.Net payment gateways.

Surveys In Laserfiche Process Automation, surveys are a method for collecting data using forms, without having to configure a full-fledged business process. You can view reports on data collected from the surveys, similarly to viewing reports on business processes. You can access surveys by clicking on Surveys from the Process Automation landing page, and analyze survey data by exporting survey reports as a single PDF.

File Sets - With File Sets, you can configure a set of relevant files for process participants to submit or act on as part of a business process. This is useful in processes like new account opening where a specific set of files needs to be uploaded, reviewed or signed by an applicant.

Process Operational Dashboard - Accessible from the home dashboard view, use the Process Operation Dashboard to monitor a variety of process metrics in one summary view. This lets you keep track of active process and task statuses, such as in-progress, suspended, overdue, and completed. You can adjust views for larger sets using handles to narrow focus and look at details.

Expanded Administrative Control for Active Business Processes – Keep business processes running smoothly with actions to skip, retry, and interrupt tasks, as well as the ability to modify in-progress variable values to correct mistyped or missing input data.

Connector Laserfiche Connector provides a streamlined experience for integrating Laserfiche with lineof-business applications such as Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) systems. A Laserfiche Connector profile can be configured to run a search, assign templates and fields to search results, scan a document, import a document, open a website, start another application, or write information to an application.

Records Management Records management features in Laserfiche allow you to process records and record folders according to a life cycle, through creation, retrieval, storage, and disposition. Records managers can define file plans and configure retention rules specific to their organization, and then view properties and status information for individual records and record folders in the new Records tab of the Metadata Pane. The life-cycle timeline displays the record's history and disposition eligibility, and eligible actions such as cutoff, transfer, accession, and destruction can be performed directly on the timeline. Records managers can quickly generate reports of records currently eligible for cutoff, disposition, and vital record review through the Records Management quick access list. Disposition actions can then be performed directly from the report.

Quick Fields - Quick Fields is an advanced automated data capture solution. Once a session is configured in Quick Fields, users can run it automatically to:

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▪ Capture documents
▪ Extract information
▪ Use the extracted information to sort or label the documents ▪ Add information such as annotations
▪ Store the documents in a Laserfiche repository
▪ Automate additional processes, features and functions Workflow Bots for Process Automation – Laserfiche Bots, also known as Laserfiche Workflow Bots, use robotic process automation technology to let you easily configure software bots to automate repetitive, routine work between multiple systems. These bots work directly across application user interfaces, mimicking the actions a person would perform, including signing in and out of applications, copying and pasting data, and filling out forms. By automating these time-consuming, uninteresting tasks, users have more time to focus on more important matters.

Public Portal - A Public Portal provides organizations a site for customizable external access to documents. Public Portal access permits non-authenticated views in user-friendly, read-only web portal.

Forms Portal - Forms Portal offers additional options for Forms that permit non-authentication or anonymous users to view and submit public starting forms. Laserfiche Forms can be shared with a customized and public URL.

Participant Users - The Participant user type is for individuals inside your organization that need to view documents in your Laserfiche repository and participate in Forms processes. To facilitate that, participant users can sign in through Active Directory Federation Services (AD FS).

Community Users - Community Users allow non-employees or customers the ability to view documents in the repository, search and export documents with a single sign-on credential. Community Users can also participate in forms processes.

Smart Invoice Capture - A smart invoice capture profile is a pre-configured profile that uses machine learning to automatically capture data on any invoice, specifically the invoice date, invoice number, purchase order number, and total amount due. Similar to custom capture profiles, the Run Capture Profile Workflow activity runs this smart profile and outputs tokens for the captured data to be used later in the workflow.

Cloud Vault (Trusted Systems Storage) - Specifically designed for the financial services industry, Laserfiche Vault is a solution package of services and cloud-based features that provides a secure and accurate system of record to support broker-dealers in complying with SEC Rule 17a-f policies, including strict WORM (write once, read many) standards for retaining electronic records and FINRA audit requirements. Records Management is required.

Additional Storage – Additional storage is available at 100GB per person annually. Administrators can manage user accounts and storage capacity from the Cloud Administration page.

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Software Developers Kit (SDK)* - The Laserfiche Software Developers Kit provides tools for creating programs that interact with Laserfiche. The package includes the integration libraries, documentation, sample code for using the libraries, and tools for distributing programs.

ScanConnect* - ScanConnect enables the use of ISIS scanning drivers with Laserfiche Scanning. A collection of ISIS drivers is included with ScanConnect. A list of supported scanners can be found on the Laserfiche Support Site. If your scanner is not listed, you may install any ISIS drivers your scanner Manufacturer has provided.

Laserfiche Cloud Integrations
Web API for Cloud Integration for Professional and Business Tiers - The Laserfiche API Preview includes an alpha set of RESTful Web APIs designed to more easily access your Laserfiche Cloud repository from a web application.
▪ Run Rule Service task
▪ Process Promotion Tool
▪ Batch print for PDF, TIFF, and Word Docs
▪ Icon Views
▪ Export Survey Reports
Microsoft Teams Integration – The Laserfiche integration with Microsoft Teams allows you to work with Laserfiche documents directly in Microsoft teams. You can securely share files in chats and channels.

You can also edit Laserfiche documents in Microsoft Teams, including applying annotations and metadata to documents. The Laserfiche integration with Microsoft Teams makes it easy to comply with regulatory mandates by letting you quickly store files shared in Teams to Laserfiche. You can even configure Workflows to start when a Teams file is saved to a specific folder in your repository.

Microsoft 365 Integration with Simultaneous Editing Office Integration is a Laserfiche component that allows users to take advantage of Laserfiche features when working with Microsoft Word documents, Excel spreadsheets, PowerPoint presentations, and Outlook messages in their native Microsoft Office applications. With Office Integration, you can quickly save files to Laserfiche directly from Office applications, update Office documents already in your repository.

SharePoint Integration - with the Laserfiche and SharePoint Integration components included with Laserfiche Web Access, documents can be easily accessed from Microsoft® SharePoint®. List any part of your Laserfiche repository on a SharePoint page. Scan directly to a Laserfiche folder, right from your SharePoint site. Retrieve Laserfiche documents or folders using the SharePoint search box.

Integration with DocuSign - Send Documents from the Laserfiche repository via DocuSign to complete e-signatures.

Integration with Laser App – Import filled out LaserApp forms into the Laserfiche repository and set Laserfiche metadata field values based on LaserApp data.

Integration with CRM Applications Laserfiche Cloud includes pre-built integration points with external applications and customer relationship management (CRM) systems. By providing Laserfiche Cloud with P a g e 22 | 24

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access to Salesforce, Redtail, Microsoft Dynamics, and Ellucian Banner, you can create workflows to add, update, remove, and retrieve data from the respective CRM system. The Laserfiche Cloud integration platform currently supports the following CRM systems: Salesforce CRM, Redtail CRM, and Microsoft Dynamics 365
Data Caching for Third-Party Application Connections – This release improves user experience with faster form load times when retrieving data from SalesForce, Redtail, and Dynamics 365. To improve performance, select Configure Cache Settings next to the object name when viewing an application connection’s objects and set a timespan for expiration of the cached data.

SAP ArchiveLink - Laserfiche Connector for SAP ArchiveLink allows you to configure a Laserfiche repository as a content repository in SAP. Archive content from SAP in Laserfiche as well as search, retrieve, update, and delete archived content.

Laserfiche for Ricoh MFD - The Certified Laserfiche for Ricoh MFD is an embedded MFD solution that allows authorized users to scan to, print from, search and browse Laserfiche directly from Ricoh MFDs. It leverages these smart devices to provide a convenient way to communicate with your Laserfiche Server from a Ricoh MFD Android interface.

Ellucian Banner integration through Ethos - Laserfiche business processes support using lookup rules to auto-populate form fields with information from Ellucian Banner and other applications. Additionally, new actions, such as changing the major and minor disciplines, have been added to the Run Application Action activity in workflows for Ellucian connections.

Packaged Site Licenses
Small College Site License - The prepackaged site license includes 100 users with all capabilities available with the Business tier and 10TB of storage. It is sold as a 3-year contract with an annual 3% increases.

Cloud site licenses also include the Ellucian Ethos integration. Additional Full, Participant, and Community users can be added through special order.

City Site License - The prepackaged small municipal site license is sold by population. Cities less than 15,000 population includes 100 users with all capabilities available with the Business tier. Cities with more than 15,000 population includes 150 users with all of the capabilities with the Business tier. All prepackaged Cloud site licenses include 10 TB of storage. There is no multi-year contract and no annual increases for the municipal market. Additional Full, Participant, and Community users can be added P a g e 23 | 24

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Laserfiche Cloud Price List
Product Description Quantity Code Price Licensing Metric Business Users 25-49
CLENF3
$ 950.00 User
50-99 $ 900.00 User
100-199 $ 755.00 User
200-499 $ 735.00 User
500-999 $ 435.00 User
1,000+ $ 300.00 User
Professional Users 5-49
CLENF2
$ 830.00 User
50-99 $ 700.00 User
100-199 $ 670.00 User
200-499 $ 460.00 User
500-999 $ 310.00 User
1,000+ $210.00 User
Starter Users 1-50 CLENF1 $ 600.00 User
Participant Users 10-199
CFPAR
$ 120.00 User
200-499 $ 72.00 User
500-999 $ 54.00 User
1,000+ $ 42.00 User
Community Users Block of 500 CFCAL $ 12,600.00 User
Block of 1,000 $ 18,190.00 User
Block of 2,000 $ 24,250.00 User
Block of 5,000 $ 36,380.00 User
Block of 10,000 $ 48,500.00 User
Block of 25,000 $ 60,620.00 User
Public Portal Up to 1,000 CLPPAL $ 600.00 Views per month Up to 10,000
CLPPAL10
$ 4,200.00 Views per month
Increments of
10,000
$ 4,200.00 Views per month
Additional Public Portal Views Block of 10,000 CLPPAL10 $ 4,200.00 Views per month Forms Portal Up to 1,000 CLFPAL $ 1,800.00 Submission per month
Up to 10,000 CLFPAL10 $ 4,200.00 Submissions per
month
Increments of
10,000
$4,400.00 Submissions per
month
Laserfiche Records Management CLRM $ 5,750.00 Account
Laserfiche Vault CLVAL $ 3,000.00 Account
Advanced Audit Trail CLATX $ 2,875.00 Account
Laserfiche Invoice Smart Capture Up to 10,000 CISC $ 6,000.00 Invoices per year Up to 20,000 $ 9,996.00 Invoices per year
Up to 50,000 $ 19,980.00 Invoices per year
Up to 100,000 $ 34,980.00 Invoices per year
Up to 250,000 $ 57,996.00 Invoices per year
Laserfiche Quick Fields Complete
with Agent-10 Pack
10 CLQCXA $ 12,000.00 Device
Laserfiche ScanConnect CCSX1 $ 100.00 Device
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Laserfiche Workflow Bots CRPA $ 5,000.00 Bot
Laserfiche API additional calls Block of 50,000 CTKA $ 5,750.00 Calls per month Block of 100,000 TBD Calls per month
Laserfiche SDK CTKN $ 1,220.00 Account
Storage (100 GB) CLSAL $ 300.00 Account
Packaged Site Licenses
Product Description Code Software
Cost
Licensing
Metric
City Site License Population less than 10,000 CLXGOV10 $ 3,000.00 Account City Site License Population less than 15,000 CLXGOV15 $ 15,000.00 Account City Site License Population less than 25,000 CLXGOV25 $ 25,000.00 Account Small College Site License Less than 500 FTE Students CLXED5 $ 10,000.00 Account Small College Site License Less than 1,000 FTE Students CLXED10 $ 15,000.00 Account Laserfiche Cloud Integrations
Product Description Code Software Cost Support &
Maintenance
Laserfiche Integration with Ellucian Ethos CLELU $11,500.00 $10,000.00 Laserfiche Integration with Salesforce CLDSF $345.00 $300.00 Laserfiche Integration with DocuSign CLDCSI $345.00 $300.00 Certified Laserfiche Connector for SAP ArchiveLink CLSLKP $23,000.00 $20,000.00 Laserfiche Integration with Laser App CLLASR $345.00 $300.00 Laserfiche for Ricoh MFD (2) CLRC $201.25 $175.00
Phone: 951-787-9768
[email protected]
www.ecsimaging.com
5905 Brockton Ave. Suite C
Riverside, California 92506
September 1, 2022
City of Pico Rivera
Jane Guo
6615 Passons Blvd
Pico Rivera, CA 90660
Dear Jane,
Thank You for Considering ECS Imaging to provide you with a World Class Laserfiche Solution that will provide the City with a user-friendly and robust feature set including workflow and business process management, integrated electronic forms, automated data capture tools, granular security, and many integration capabilities. As a part of our commitment to you; we will be awarding the City of Pico Rivera with the best pricing discount.

We will honor and offer the same pricing discount as our participation in the RFP for City of Mendota for a Document Management system in which we were awarded the contract. This Discount is in line with the pricing we provided during the RFP response in 2021.

The ECS customer first approach is validated by the volume of satisfied ECS customers and our high customer retention rate year over year. Many customers who started with us in 1995 are still using Laserfiche being supported by ECS. ECS’s consistent 5-Star Google rating from our customers is a testament to our success and the success of our customers. ECS will be your document management partner not only during project implementation but well into the future as we continue to provide exceptional best practices, consultative recommendations, and support for your Laserfiche system. ECS is a California certified small business. Thank you for your consideration.

We are looking Forward to Supporting the City of Pico Rivera as they look to implement the Laserfiche Cloud.

Sincerely,
Debbi Bodewin
Chief Consulting Officer
951-787-8768 x1109
[email protected]
Enclosure 2
3b

LASERFICHE CLOUD PROPOSAL
ECS Imaging, Inc.
5905 Brockton Ave. Suite C
Riverside, CA 92506
Toll Free – (877) 790-1600
www.ecsimaging.com
Submitted By:

Laura Wayman
323-241-8294
[email protected]
Submitted to:

City of Pico Rivera
Date Submitted: 09/12/2022
Valid Through: 10/12/2022
Exhibit A
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Table of Contents
PROJECT SUMMARY AND QUOTE ..........................................................................................................................3 LASERFICHE CLOUD PROFESSIONAL ...................................................................................................................................3 LASERFICHE CLOUD BUSINESS – SITE LICENSE .......................................................................ERROR! BOOKMARK NOT DEFINED.

ECS COMPANY BACKGROUND ...............................................................................................................................6 LASERFICHE QUALIFICATIONS ................................................................................................................................8 SUPPORT AND MAINTENANCE...............................................................................................................................9 ECS TRAINING........................................................................................................................................................9 LASERFICHE CLOUD.............................................................................................................................................. 11 LASERFICHE CLOUD HOSTED ADVANTAGES.......................................................................................................................11 CLOUD SECURITY .........................................................................................................................................................11 LASERFICHE CLOUD PACKAGED TIERS ..............................................................................................................................13 LASERFICHE CLOUD FEATURES BY TIER.............................................................................................................................14 LASERFICHE CLOUD FEATURES AND FUNCTIONALITY...........................................................................................................17 LASERFICHE CLOUD INTEGRATIONS .................................................................................................................................21 LASERFICHE CLOUD PRICE LIST............................................................................................................................. 23 P a g e 3 | 24

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Project Summary and Quote
Laserfiche Cloud Professional

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*Second Year Cost is adding 12 Additional Named Users and 28 Participant Users:
**Third Year Cost:

A bucket of Gold Priority Support has been provided in each annual cost for 3 years to cover the completion of: 1.) Agenda Routing and Approval Process, 2.) Finance Ap Routing and approval, 3.) Finance PO routing and approval, 4.) City Clerk’s Contract Management approval. Each process has a generic form that can be modified. We include 2 rounds of changes once a form process has been completed for testing in our estimate of hours. If additional rounds of changes take place, the estimate of hours may increase to account for additional changes needed by the City. Total Estimate of hours over a 3-year period for these (4) processes is 175 hours of Gold Priority Support at the discount rate of $175 per hour.

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Proposed System:
☐ Laserfiche Cloud Starter includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email Archive and Starter Audit Trail. Integrations with MS Office, SharePoint, Teams, MS Dynamics 365.
☒ Laserfiche Cloud Professional includes: Laserfiche Cloud Professional Tier includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email Archive, Starter Audit Trail+, Workflow & Forms Process Automation, Connector, Surveys, 1 Workflow Bot, 10 Quick Fields Complete w/Agent. Integrations with MS Office, SharePoint, Teams, MS Dynamics 365 & Redtail. 50,000 RESTful web API calls/month.
☐ Laserfiche Cloud Business includes: Laserfiche Cloud Business Tier includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email Archive, Advanced Audit Trail, Workflow & Forms Process Automation, Connector, Surveys, 1 Workflow Bot, 10 Quick Fields Complete w/Agent, Records Mgmt. Unlimited Weblink Public Portal Views, Forms Portal Unlimited Submissions. Integrations with MS Office, SharePoint, Teams, MS Dynamics 365, Redtail & DocuSign. 100,000 RESTful web API calls/month.

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ECS Company Background
ECS Imaging has been in business for 32 years and has maintained the same mission since its inception; the customer comes first. With a strong leadership team delivering a consistent vision, ECS works to provide our customers with the highest quality service possible. Our mission of blending technology to meet business needs has been the foundation. ECS became a Laserfiche Solutions Provider in 1995 and has achieved top performance recognition consistently every year since. The company services our customer’s implementations from our Headquarters in Riverside with Team members serving all of California.

ECS Imaging is a PLATINUM Certified Laserfiche Solutions Provider and has continuously been ranked as the top Solutions Provider in the western United States for 27 consecutive years, and achieving the status of 3rd largest Laserfiche provider in the world since 2017. Our efforts are focused on helping organizations become more efficient by automating manual tasks and eliminating paper-based business processes. We specialize in providing local government innovative turn-key document management solutions with the award winning Laserfiche Enterprise Content Management Systems.

ECS Imaging is a full-service document management solutions provider offering a full range of turn-key services including:
▪ Laserfiche Software Installation and Consulting
▪ Project Management
▪ Systems Integration
▪ Cloud Migration Services
▪ Business Process Automation
▪ Data Conversion Services
▪ On-going Support of Software and Hardware
▪ Remote and On-Site Training and On-going Support
▪ Out-of-the-box Integrations and Custom Integrations with 3rd Party Applications ▪ Custom Documentation
▪ Scanning Services (including Large Maps, Microfilm, Microfiche conversion) ▪ Complimentary Quarterly User Group Workshops with Training ▪ Complimentary Annual Training Conferences (19 Years)
▪ Monthly Training Webinars:

Our goal is helping organizations of all sizes improve business operations and increase productivity. We can help your organization: Eliminate Paper Based Processes, Automate Data and Information Collection, Secure Information from Unauthorized Use, Simplify and Secure the Management of Business Records, Meet Regulatory Compliance Needs, and more.

With the largest technology staff of any Laserfiche Solution Provider in the Western US, we have the expertise, experience, and proficiency to successfully install and support any size Laserfiche system for any type of business. We have implemented systems for individual departments, multiple departments, multiple locations, enterprise wide and nationwide. We are a local government specialist with over 150 City and 20 County Laserfiche implementations. We understand the industry compliance requirements for government and document management in general. Our targeted focus provides expert consultative P a g e 7 | 24

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knowledge shared to our entire customer base. Additionally, ECS provides a personal touch with a dedicated implementation, project management and customer success team assigned to your projects.

All ECS Executive, Sales and Technical staff attend training sessions on an annual basis. Staying up-to-date and informed on the latest features and enhancements within Laserfiche and the Document Management Industry provides our clients with the best consulting and support services available. As a PLATINUM Certified Laserfiche Solutions Provider, all ECS Technicians are Laserfiche certified. ECS Technical staff has completed over 200 Laserfiche Certifications collectively along with many network and database certifications.

Laserfiche Winners Circle is an exclusive annual event attended by the top Laserfiche Solution Providers in the world that demonstrate outstanding sales growth, performance, and a commitment to exceptional customer service. ECS has ranked the top 3rd in the world for many years and the top provider in California since we started with Laserfiche in 1995. ECS is competently ranked as a PLATINUM level Laserfiche Solutions Provider.

ECS Customer Commitment
ECS is committed to our customer’s success. By providing exceptional and consistent implementation, training, and consultative support services we can ensure that our customers have the tools and knowledge to successfully achieve their document management initiatives.

This is reflected in the feedback we have received from our customers through over 90+ 5-Star Google Reviews. Link to Google Reviews: Southern CA, and Customer Success Stories on how ECS has helped many similar organizations.

How the ECS Team is here for you
Executive Team
✓ Key Stake Holders
✓ Ensuring (ARO) Accountability,
Responsibility, Ownership
✓ Leadership
Customer Success Team
✓ Main Point of Contact /Feedback
✓ User Experience and Success
✓ Coordination of Services
✓ Product Consulting
Project Management Team
✓ Projects for Business Process Improvements
✓ Automated Workflows & Forms Processes
✓ Laserfiche Integrations
✓ Training on Laserfiche solutions
Technical Support Team
✓ Technical Support
✓ Updates and Upgrades
✓ Server and Cloud Migrations
✓ Training on products
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Laserfiche Qualifications
Laserfiche Leads in Local Government
▪ Laserfiche has over 30 years of experience in the local government market and is used by thousands of government agencies worldwide
▪ Laserfiche is the enterprise content management (ECM) of choice for the majority of CDG’s top digital cities and counties
▪ Over 3,000 Cities Nationwide and 1/3 of the Counties
Laserfiche Enterprise Platform
Laserfiche Solution Highlights
▪ Automated Business Processing
▪ Mobile App
▪ Electronic Forms
▪ Electronic Signatures
▪ WebLink Public Portal
▪ Content Management
▪ Records Management
▪ Audit Trail & Reporting
▪ Redaction & OCR Built-in
▪ Desktop & Web - Clients/Admins
▪ Advanced Capture Tools
▪ Trusted Systems Compliance
▪ Laserfiche Cloud
Out of Box Integrations
▪ Microsoft Office & SharePoint
▪ Granicus
▪ DocuSign
▪ ESRI / GIS
▪ Email Archiving
▪ Tyler EnerGov
▪ Accela TruAutomation
▪ SAP
▪ Salesforce
▪ Redtail
▪ 100’s more using Connector
Laserfiche Awards and Recognition
Laserfiche has excelled at winning awards throughout its legacy since 1987. Here’s a few recent very accomplished accolades.
▪ Gartner Peer Insights - Laserfiche Named a 2020 Gartner Peer Insights Customers’ Choice for Content Services Platforms. The “Voice of the Customer”
▪ Gartner Peer Insights - Laserfiche Named a 2021 Gartner Peer Insights Customers’ Choice for Content Services Platforms.
▪ Laserfiche Named a 2021 Product of the Year Award Winner by Cloud Computing Magazine ▪ Gartner Peer Insights shows 95% would recommend Laserfiche and overall rating of 4.7 of 5. ▪ Nucleus Research Traditional old-style enterprise content management (ECM) was an inflexible product designed purely for document storage and simple retrieval. Today, modern ECM includes advanced technologies such as artificial intelligence (AI) and machine learning (ML) that automate business processes, improve data capture and classification, provide contextual search capabilities, and deliver information governance. The Nucleus Research ECM Technology Value Matrix 2018 reflects advances made this past year, evaluating vendors for functionality, usability, and the value that a vendor’s solution brings to the client.

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Support and Maintenance
✓ Laserfiche Support Assurance Plan (LSAP) is an integral part of keeping your software up to date and ensuring that you have access to all of the latest features and functionality the software has to offer.

The Laserfiche Software Assurance Basic Plan includes the following:
▪ Unlimited telephone support through your authorized reseller ▪ Free copies of Software Version Updates.
▪ All the latest hotfixes, updates and patches to keep your system running at peak efficiency. ▪ 24/7 access to the Laserfiche Support Site and Laserfiche Answers. ▪ Comprehensive training opportunities are available including quarterly Regional Training and the annual Laserfiche Empower Conference
▪ 100% of the purchase price of your current Laserfiche software can be credited to any new product purchase.
✓ ECS GOLD Priority Support is an optional support plan to the basic Laserfiche Software Assurance Plan (LSAP). Where LSAP offers a response time within 24 hours, ECS GOLD Priority Support responds promptly to our client’s needs and concerns. Our experienced tech team will respond within 4 hours of our client’s call. Most calls are answered immediately and resolved within the same business day. Also includes admission to our complimentary quarterly user group workshops and the ECS Annual Customer Conference (TRANSFORM).

ECS GOLD Priority Support Plan includes a Toll-Free number with Unlimited Priority Phone Support with a 4- hour response time. Additional support avenues include a dedicated support email account ([email protected]), and Website with download/upload capabilities. We also offer Remote Desktop Assistance.

ECS GOLD Priority Support is offered for on-site and remote technical assistance. Hours can be used for configuring workflows, forms, integrations, training, remedial support, additional consulting requirements, or for version upgrades/releases of the software. Support hours are 7:30 am – 5:00 pm, Monday – Friday PST excluding major holidays. All support will be provided through ECS Imaging, Inc. directly.

Each customer maintains an experienced Customer Success Manager dedicated to your current and future needs. Your Customer Success Manager helps coordinate training and on-site visits, provides consultative advice to the project not only at the beginning, but also for planning out future requirements. This level of care ensures a smooth implementation and guarantees that our client’s expectations are met and exceeded always.

ECS Training
Training can be provided onsite or remote by certified ECS trainers using the installed system, and can be scheduled for individuals or groups according to their role. Training sessions are developed and tailored specifically to our customer’s requirements. Training can be provided for new installations, new users, refresher training, updated features and functionality, additional software modules, etc. Below is an overview of the typical types of training we offer:

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On-Site End-User Training
This hands-on or group training is for users who have never used Laserfiche before. Some of the topics covered in this training are: Annotations, Customizing the Document Viewer, Document Metadata, Using the Folder Browser, Working with Electronic Documents, Searching, Importing Documents, Exporting and Printing Documents, Snapshot
On-Site Administrator Training
System Administrator Training begins with a comprehensive overview of the Laserfiche System. As a Training Outline, they will be learning: Template Creation and modification, folder design concepts, Laserfiche security setup and administration, database backup, other miscellaneous tips and tricks for the Laserfiche System Administrator, volume management, other Laserfiche products/plug-ins, most common Laserfiche problems and how to resolve them.

On-Site Power-User Training
▪ Laserfiche Workflow Admin Training
▪ Laserfiche Forms Training
▪ Laserfiche Quick Fields Training
▪ Laserfiche Audit Trail Training
▪ Laserfiche Records Management Training
▪ Integration Training SDK LF Connector
ECS Ongoing Complimentary Training
We believe in providing continued added value to our clients in an ongoing basis and assisting them in utilizing the solutions we provide to the maximum potential. That is why we offer complimentary training opportunities throughout the year to provide added value to your Laserfiche investment. ECS offers Monthly Training webinars to keep our customers up to date on the latest releases, features and industry insights. Additionally, our Annual Training Conference with multiple days of content and industry insights occurs in the fall for the last 19 years. Training Webinars and the ECS Annual Conference are provided at no cost to ECS customers.

Laserfiche Empower Annual Conference in Long Beach, CA
The Laserfiche Empower Conference provides an added value for a week long training event with hundreds of classes available for all knowledge levels. The Conference is scheduled for February 2022 and will be entirely virtual.

Laserfiche Online Training and Support Options
▪ Laserfiche Support Site - https://support.laserfiche.com ▪ Laserfiche Answers - https://answers.laserfiche.com
▪ Laserfiche User Manuals - https://support.laserfiche.com/kb/1012253/current-online-laserficheproduct-help-files ▪ Laserfiche Video Gallery - https://support.laserfiche.com/gallery/#/list#%2Flist ▪ Laserfiche Aspire – Learning Resources - https://support.laserfiche.com (Login is Required) ▪ Laserfiche Certified Professional Program (CPP) - https://www.laserfiche.com/supportlearn/certification (Login is Required) P a g e 11 | 24

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Laserfiche Cloud
Laserfiche Cloud Hosted Advantages
✓ Disaster Recovery and latest security technology on Hosted hardware ✓ Secure Data with Encryption at rest and compliance standards ✓ Automated Backups multiple times a day with encryption ✓ Automated Laserfiche Updates with the Latest Features ✓ Additional features bundled:
o Customizable User Dashboard
o RESTful Web API’s
o Out of box integrations
✓ Tiered Pricing Level discounts
✓ Generous storage capacity at 100GB per user pooled together for storage capacity ✓ Flexibility for users to access via the Desktop, Web Browser or Mobile application. ✓ A turn-key enterprise platform
Cloud Security
Laserfiche Cloud is enterprise content management with built-in business process management tools in a secure and scalable Software-as-a-Service (SaaS) subscription. It enables organizations to securely manage and share documents, videos, photos and other content as they flow through organizational processes. Laserfiche offers key components that help meet compliance requirements, maintain security, enable mobility, and integrate with third-party applications and more.

Security, Compliance and Disaster Recovery - Streamline operations without compromising system security using a robust platform of user-level, content-level and system-level security features. Reliable and secure infrastructure built on AWS provides the highest levels of availability and uptime. Industrystandard encryption including AES-256, IPsec and TLS are used to secure at-rest content and in-transit communication between virtual machines and services.

Enforce organizational security policies with advanced password complexity tools such as multi-factor authentication, character set / length requirements, password expirations and lockouts following failed subsequent sign-in attempts. Ensure business continuity through built-in platform disaster recovery including frequent 6-hour interval redundant back-ups and high service standards for recovery point and recovery time objectives. AWS complies with many certifications and standards including:
✓ SOC1/SSAE16/ISAE3402 (formerly SAS70), SOC 2, SOC 3
✓ FISMA
✓ PCI DSS Level 1
✓ ISO 9001, ISO 27001, ISO 27017, ISO 27018
Laserfiche Cloud is hosted in multiple regions. Regions consist of multiple availability zones that are comprised of multiple data centers. These data centers are housed in separate facilities with redundant power, networking and connectivity.

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Encryption
▪ At Rest: Laserfiche uses AES-256 encryption to encrypt data at rest, including disk storage, backup snapshot, and log and configuration files.
▪ In Transit: To protect security of data in transit, all connections over the Internet to Laserfiche Cloud must use a connection encrypted using HTTPS over TLS 1.2+. Requests over unencrypted HTTP will be automatically redirected to the equivalent HTTPS endpoint.

Laserfiche Cloud is backed up four times a day, starting at 9 a.m. UTC and every 6 hours there after.

Laserfiche Cloud automatically generates database and file backups and turns them into encrypted files stored through AWS’ Simple Storage Services (S3). Laserfiche Cloud utilizes Amazon’s Elastic Block Store (EBS) to backup data by taking point- in-time snapshots of volumes. With Amazon EBS, Laserfiche is able to create backups of any EBS volume and write a copy of the data in the volume to Amazon S3, where it is stored redundantly in multiple availability zones. Laserfiche Cloud uses the US West (Oregon) Region to host customer data. Within this region, there are three availability zones each of which consist of at least one data center housed in separate facilities with redundant power, networking and connectivity.

Tenant Isolation - Tenant isolation means that all customer data is contained within a logically separated part of the system, even though such data shares the same IT infrastructure. This means that the actions of one customer (or tenant) can’t affect another customer, and that there is no crossover of data between customers. In Laserfiche Cloud, all customer data is further protected by using a Virtual Private Cloud, or VPC.

Network - Firewalls analyze the data and packets routed to Laserfiche Cloud. Every quarter, Laserfiche performs an external vulnerability scan of the firewalls, as well as a configuration assessment.

Access logs and system event logs, which do not contain regulated data such as user-created metadata or files, are stored and secured on a central log server and retained for one year.

Application - When planning security-critical components, Laserfiche uses threat modeling to drive the design of secure systems. All modules and services hosted on Laserfiche Cloud use Failure Mode and Effects Analysis to assess threats.

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Laserfiche Cloud Packaged Tiers
Laserfiche Cloud is enterprise content management with built-in business process management tools in a secure and scalable Software-as-a-Service (SaaS) subscription. It enables organizations to securely manage and share documents, emails and other content as they flow through organizational processes. ▪ Provides recognized, industry-leading security with Amazon Web Services (AWS), file encryption. ▪ Granular access controls to manage security rights from a user-friendly administrative console.

Packages Starting at $600 with 1 User $4,150 with 5 Users $23,750 with 25 Users Cloud Features Starter Professional Business
100 GB storage per user ✓ ✓ ✓
Document Management ✓ ✓ ✓
Audit Trail Starter Starter + Advanced w/
Watermark
Direct Share ✓ ✓ ✓
Data Encryption at Rest ✓ ✓ ✓
Auto-scaling of Computing and Storage
Resources
✓ ✓ ✓
Automated and Encrypted Backups ✓ ✓ ✓
Intrusion Detection ✓ ✓ ✓
Automated Feature and Security Updates ✓ ✓ ✓
Automated Text Extraction ✓ ✓ ✓
Import Agent w/ Email Archiving ✓ ✓ ✓
Process Automation - ✓ ✓
Connector - ✓ ✓
Surveys - ✓ ✓
Records Management - + ✓
Cloud Add-ons Starter Professional Business
Laserfiche Web APIs - 50,000 calls/month 100,000 calls/month SDK (Software Development Kit) - + ✓
Quick Fields Complete with Agent + 10+ 10+
Workflow Bots for Process Automation - 1 + 1 +
Public Portal - + Unlimited +
Forms Portal - + Unlimited +
Participant Users - + +
Community Users - + +
Smart Invoice Capture - + +
Vault (requires Records Management) - + +
Additional Storage + + +
ScanConnect + + +
- Not Available, + Optional Add-on, ✓ Included
Cloud Integrations Starter Professional Business
Microsoft Teams Integration ✓ ✓ ✓
Microsoft 365 Integration with
Simultaneous Editing
✓ ✓ ✓
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Integration with SharePoint ✓ ✓ ✓
Integration with Salesforce CRM - ✓ ✓
Integration with Microsoft Dynamics 365
CRM - ✓ ✓
Integration with Redtail CRM - ✓ ✓
Integration with DocuSign + + ✓
Integration with Ellucian Ethos - + +
Certified Integration with SAP ArchiveLink + + +
Integration with LaserApp + + +
Laserfiche for Ricoh MFD + + +
- Not Available, + Optional Add-on, ✓ Included
Laserfiche Cloud Features by Tier
Description Starter Prof Business
Document Management
Advanced Search - Perform and save granular searches across a wide set of search attributes for easy and quick content retrieval. ✓ ✓ ✓
Version history - Store previous versions of documents allowing you to revert back to prior versions if necessary. ✓ ✓ ✓
Annotations - Add searchable comments, callouts, highlights, stamps and more to images and text.
✓ ✓ ✓
Simultaneous editing of Microsoft 365 content - Add searchable comments, callouts, highlights, stamps and more to images and text. ✓ ✓ ✓
Direct file sharing with external users - Share content via secure links within and outside of the organization with external constituents and other users. ✓ ✓ ✓
Customizable metadata templates - Define a metadata template that can be automatically populated to support keyword search, document classification and more.
✓ ✓ ✓
Mobile app with offline sync - Access and update files on-the-go, even without internet connection using offline mode.
✓ ✓ ✓
File publishing via public portal - Provide read-only web access to documents for a population outside of your organization with a user-friendly public portal site.
_ +
Unlimited
Views
Process Automation
No-code workflow designer - Automate email alerts, document routing, approvals and much more with a drag-and-drop interface to automate and optimize virtually any process.
_ ✓ ✓
Process versioning - Reference and restore previous versions of process definitions. _ ✓ ✓
Rules management - Centrally define repeatable decision logic, formulas, scripts and more that can be defined once and used across multiple processes as relevant.
_ ✓ ✓
Task management - View, manage, complete and report on individual and team tasks, which can be sorted by priority and deadlines in a central task inbox. _ ✓ ✓ Custom scripting - Create custom scripts to include as part of automated solutions and integrate with third parties. _ ✓ ✓
Process health reports - Identify process bottlenecks and inefficiencies using out-of-the-box insights reports that monitor process health metrics. _ ✓ ✓ Custom reports - Create custom report visualizations on process data to gain business intelligence and inform strategic decisions. _ ✓ ✓ Content Capture
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Bulk import - Automatically import electronic files from network drives and file shares in bulk or on a schedule.
✓ ✓ ✓
Email archiving - Archive emails automatically, using filing rules based on email properties such as "subject" or "from/to". ✓ ✓ ✓
Mobile app capture - Easily capture documents through your mobile device's camera and access offline documents via mobile app.
✓ ✓ ✓
Batch document scanning and image clean-up - Perform automated clean-up (e.g. page separation, image improvement, deskew, etc.) to improve OCR and indexing.
+ ✓ ✓
Auto-classification and auto-filing - Sort and classify documents as they are added to the repository, simplifying the process to search and retrieve content. + ✓ ✓ Smart Invoice Capture - Automatically capture information from any invoice, in any format with machine learning technology. + + +
Electronic Forms
Dynamic field rules - Dynamically show and hide certain form fields based on the values of other fields for more complex forms. _ ✓ ✓ Form templates - Use pre-built forms and process templates to reduce development time and jumpstart automation efforts. _ ✓ ✓ Approval automation - Automate approval tasks, document routing, reminders and more using a code-free business process designer to outline the activities after a form submission.
_ ✓ ✓
Surveys - Create surveys and view results as responses are submitted via visualized charts. _ ✓ ✓
Custom themes - Set colors, font sizes, borders, logos and everything else to design the look of an electronic form. _ ✓ ✓
CSS/JavaScript scripting - Allows advanced functionality to be added to an electronic form to customize how a form looks and feels beyond existing functionality by using CSS/JavaScript.
_ ✓ ✓
Mobile offline form submissions - Complete electronic forms on the go or through kiosk mode via mobile app, even when offline. Offline forms are submitted when connection is restored.
_ ✓ ✓
Public form submissions - Dynamically show and hide certain form fields based on the values of other fields for more complex forms. _ + Unlimited Integrations & Integration Tools
Laserfiche Web APIs - a set of RESTful web APIs that will include publicly accessible documentation and reference material, allowing organizations to more easily build custom integrations between Laserfiche Cloud and other thirdparty applications. _ ✓ ✓
Microsoft 365 integration, including Outlook, Office and SharePoint - Work efficiently and securely with direct integrations for Microsoft Word, PowerPoint, Excel, Outlook and SharePoint.
✓ ✓ ✓
Remote lookups - Access local databases to populate form fields, metadata, process logic and more via lookups. _ ✓ ✓
Redtail CRM integration - Push and pull data between Laserfiche and Redtail to reduce data entry and optimize CRM process flows.
✓ ✓ ✓
Microsoft Dynamics 365 integration - Push and pull data between Laserfiche and Dynamics 365 to reduce data entry and optimize CRM process flows. _ ✓ ✓ Salesforce CRM integration - Push and pull data between Laserfiche and Salesforce to reduce data entry and optimize CRM process flows. _ + + Workflow Bots - Use robotic process automation-powered software "bots" to automate manual, repetitive clicks and data entry that span across the user interfaces of websites and software applications that lack traditional integration access points, without the need to write any code.
_ 1+ 1+
Software development kit - Create custom applications that access Laserfiche with programming tools and documentation. _ + ✓
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DocuSign integration - Send documents from the Laserfiche repository via DocuSign to complete e-signatures. + + ✓
Ellucian Banner integration through Ethos - Seamless exchange of student personal information and course information between Laserfiche and Banner SIS to support the student registrar forms use case.
_ + +
Certified integration with SAP ArchiveLink - Configure a Laserfiche repository as a content repository in SAP, where you can directly archive SAP content in Laserfiche as well as search, retrieve, update and delete content. + + +
Integration with Laser App - Import filled out LaserApp forms into the Laserfiche repository and set Laserfiche metadata field values based on Laser App data.
+ + +
Compliance
Redactions - Redact images and/or text associated with a document to hide sensitive data from unauthorized users.
✓ ✓ ✓
Basic audit trail on user activity - Track successful user actions, such as create/delete/edit actions performed on documents and metadata. ✓ ✓ ✓ Advanced audit trail on user activity - Configure and track successful and unsuccessful changes to access rights, global and user settings, passwords and more.
_ + ✓
Watermark tracking - Place an administrator-defined watermark on content printed or exported by a user. _ + ✓
Records lifecycle management - Manage records through creation, active use, and disposition based on compliance and organizational requirements. This includes classifying, securing, storing, tracking and destroying records as necessary.
_ + ✓
Legal holds - Apply a legal hold to specified content, preserving all forms of relevant information and halt retention policies to avoid evidence tampering or accidental removal when litigation is possible.
_ + ✓
Records retention and disposition reporting - Quickly locate and create a report on records based on their retention and disposition schedules. _ + ✓ Automate records actions and events - Automatically set cutoff instructions, retention schedules, holds and more to reduce manual records-related actions. _ + ✓ Strict compliance mode WORM (Write Once Read Many) storage – Laserfiche Vault - Automatically set cutoff instructions, retention schedules, holds and more to reduce manual records-related actions.
+ + +
Administration
Group and role-based fine-grained security access controls - Set access rights by individuals, roles or groups to limit and control access to documents and objects across the platform.
✓ ✓ ✓
Multi-factor authentication - Enable multi-factor authentication to strengthen user security.
✓ ✓ ✓
AD FS authentication for Windows users - Configure single-sign on via Active Directory Federation Services to use existing AD credentials. ✓ ✓ ✓
SAML authentication - Configure SAML-based single sign-on with a variety of identity providers. _ ✓ ✓
Group-based licensing rules for Active Directory users - Automatically assign user licenses to AD users via group-based rules. _ _ ✓
Just-in-time/on-demand provisioning for SAML and AD users (coming soon) - Create and assign user licenses upon initial user log in to eliminate the need to configure user accounts in advance.
_ _ ✓
Security
SOC 2 Type 2 - This report details the controls for Laserfiche Cloud related to the criteria for the security, availability and confidentiality principles set forth in TSP section 100, 2017 Trust Services Criteria for Security, Availability, Processing Integrity, Confidentiality and Privacy (AICPA, Trust Services Criteria). ✓ ✓ ✓
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TLS encryption in transit and AES-256 encryption at rest - All data sent between Laserfiche customers and applications is encrypted in transit using Transport Layer Security (TLS) with Perfect Forward Secrecy (PFS). Data volumes on servers storing customer data and attachments in Laserfiche Cloud are encrypted at rest using industry-standard full-disk AES-256 encryption.
✓ ✓ ✓
Intrusion detection - Laserfiche Cloud utilizes host-based intrusion detection systems to reduce the risk of data theft by individuals or organizations attempting to gain unauthorized access.
✓ ✓ ✓
Penetration testing - Laserfiche engages third-party vendors to conduct external penetration testing of the Laserfiche Cloud system. ✓ ✓ ✓ Vulnerability scanning - Laserfiche performs a vulnerability scan of backend servers that run in the Laserfiche Cloud hosting environment. ✓ ✓ ✓
Cloud Platform Features
High availability - Laserfiche Cloud SaaS services are hosted in multiple regions, consisting of multiple availability zones with multiple data centers. These data centers are housed in separate facilities with redundant power, networking and connectivity.
✓ ✓ ✓
Automated and encrypted backups - Customer data is backed up several times each day. The backups are encrypted, replicated and stored in geographically separate data centers.
✓ ✓ ✓
Support
Automated feature and security updates and enhancements - Continue to drive innovation with the latest features and enhancements without requiring any manual updates.
✓ ✓ ✓
Online learning resources - Access a variety of training videos, certification courses, documentation and more to support smooth implementation and user adoption.
✓ ✓ ✓
Community forum - Engage with a vibrant user community, including Laserfiche staff, resellers and other customers, to share questions and find answers. ✓ ✓ ✓
Laserfiche Cloud Features and Functionality
100 GB Storage/User – Each user starts with 100GB of Cloud storage. Additional storage can be purchased at any time.

Just-in-Time User Provisioning – You can now simplify user licensing by allowing new users to automatically be created and assigned licenses upon first sign in.

User Permissions Group Mapping – Streamline user administration by mapping SAML identity provider groups or Windows groups with groups defined in Laserfiche.

Document Management - Allows you to work with documents in your repository. There are a variety of ways to work with documents and folders in your repository. You can open documents and view their contents, organize entries into a logical folder structure, make changes to document contents, check out a document to make changes to it over time, and save your changes. You can also add metadata and annotations to documents, and launch business processes from relevant documents.

You can work with documents in the Folder Browser and Document Viewer. (Since folders and shortcuts cannot be opened in the Document Viewer, they are always worked with in the Folder Browser.) In general, actions that apply to the entire document (such as moving it from one folder to another or renaming it) are performed in the Folder Browser, and actions that apply to part of a document (such as P a g e 18 | 24

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rearranging pages or adding annotations) are performed in the Document Viewer. However, many tasks can be performed from either.

Starter Audit Trail - Auditing enables tracking activities performed in a Laserfiche repository.

Information is tracked and efficiently stored in log files that are processed for use in reports. Combined with other aspects of the Laserfiche system, auditing not only helps to show compliance with legal regulations, but also contributes to the security of the Laserfiche repository.

Direct Share - Laserfiche direct share allows you to share content from the Laserfiche repository with external users through the web client or mobile app. When you send documents through direct share, the recipient will receive a unique and anonymized URL that they can use to access the files for a limited period of time.

Import Agent with Email Archiving - Import Agent can automatically retrieve files stored in a Windows folder and import them into a Laserfiche repository allowing numerous image capture devices (multifunction copier/scanners, network fax server, etc.) to work with Laserfiche. Automatically assign userdefined document templates, auto-populate index fields and create unique document names. You can also schedule Import Agent to import documents during off-peak hours.

Email Archiving - allows you to automatically archive emails to Laserfiche using Import Agent. Emails can be archived to multiple repositories based on various conditions. Additionally, Email Archive can extract and assign metadata to the emails saved in Laserfiche. It can also extract and save attachments and the email’s distribution list file.

Laserfiche Advanced Audit Trail with Watermark Feature Audit Trail enables you to track activities performed in a Laserfiche repository. The tracked information is stored in log files that Audit Trail uses to generate reports. Combined with other aspects of the Laserfiche system, auditing not only helps to show compliance with legal regulations, but also contributes to the security of the Laserfiche repository.

Laserfiche Process Automation is a set of components that let you automate business tasks. These tasks include moving documents, extracting and inputting data, setting deadlines, and more. Efficiently design form-based processes using a new drag-and-drop layout form designer. This provides a near-WYSIWYG interface for forms creation and editing. The components to process automation include:
▪ Workflows: Build processes to extract data, route documents, and more. The Search Repository activity lets you search for files based on metadata field or location, and then use those files in the workflow. The Assign Rights activity lets you automatically apply access rights to entries in your repository.
▪ Starting Events: Define how and when processes start. ▪ Rules: Design reusable modules to run across processes. A Rules service task lets you run predefined rules such as data queries, decision tables, formulas, and more. You can also check and filter process instances across multiple processes at once through the process monitor view. ▪ Lookup Tables: Build models to represent and look up data in processes. ▪ Files: Upload attachments for processes to reference. ▪ Settings: Manage business options for processes.

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Forms - Forms allow process managers to create and publish web forms with an intuitive forms management system without requiring coding or scripting. ▪ Attractive forms can easily be created with preconfigured templates or customized with editable fonts, colors, uploaded images and layouts.
▪ Drag-and-drop form elements including fields, checkboxes and radio buttons onto a form to collect the exact information needed, in the precise format required. ▪ Payment collection allows payment to be collected with Braintree and Authorize.Net payment gateways.

Surveys In Laserfiche Process Automation, surveys are a method for collecting data using forms, without having to configure a full-fledged business process. You can view reports on data collected from the surveys, similarly to viewing reports on business processes. You can access surveys by clicking on Surveys from the Process Automation landing page, and analyze survey data by exporting survey reports as a single PDF.

File Sets - With File Sets, you can configure a set of relevant files for process participants to submit or act on as part of a business process. This is useful in processes like new account opening where a specific set of files needs to be uploaded, reviewed or signed by an applicant.

Process Operational Dashboard - Accessible from the home dashboard view, use the Process Operation Dashboard to monitor a variety of process metrics in one summary view. This lets you keep track of active process and task statuses, such as in-progress, suspended, overdue, and completed. You can adjust views for larger sets using handles to narrow focus and look at details.

Expanded Administrative Control for Active Business Processes – Keep business processes running smoothly with actions to skip, retry, and interrupt tasks, as well as the ability to modify in-progress variable values to correct mistyped or missing input data.

Connector Laserfiche Connector provides a streamlined experience for integrating Laserfiche with lineof-business applications such as Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) systems. A Laserfiche Connector profile can be configured to run a search, assign templates and fields to search results, scan a document, import a document, open a website, start another application, or write information to an application.

Records Management Records management features in Laserfiche allow you to process records and record folders according to a life cycle, through creation, retrieval, storage, and disposition. Records managers can define file plans and configure retention rules specific to their organization, and then view properties and status information for individual records and record folders in the new Records tab of the Metadata Pane. The life-cycle timeline displays the record's history and disposition eligibility, and eligible actions such as cutoff, transfer, accession, and destruction can be performed directly on the timeline. Records managers can quickly generate reports of records currently eligible for cutoff, disposition, and vital record review through the Records Management quick access list. Disposition actions can then be performed directly from the report.

Quick Fields - Quick Fields is an advanced automated data capture solution. Once a session is configured in Quick Fields, users can run it automatically to:

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▪ Capture documents
▪ Extract information
▪ Use the extracted information to sort or label the documents ▪ Add information such as annotations
▪ Store the documents in a Laserfiche repository
▪ Automate additional processes, features and functions Workflow Bots for Process Automation – Laserfiche Bots, also known as Laserfiche Workflow Bots, use robotic process automation technology to let you easily configure software bots to automate repetitive, routine work between multiple systems. These bots work directly across application user interfaces, mimicking the actions a person would perform, including signing in and out of applications, copying and pasting data, and filling out forms. By automating these time-consuming, uninteresting tasks, users have more time to focus on more important matters.

Public Portal - A Public Portal provides organizations a site for customizable external access to documents. Public Portal access permits non-authenticated views in user-friendly, read-only web portal.

Forms Portal - Forms Portal offers additional options for Forms that permit non-authentication or anonymous users to view and submit public starting forms. Laserfiche Forms can be shared with a customized and public URL.

Participant Users - The Participant user type is for individuals inside your organization that need to view documents in your Laserfiche repository and participate in Forms processes. To facilitate that, participant users can sign in through Active Directory Federation Services (AD FS).

Community Users - Community Users allow non-employees or customers the ability to view documents in the repository, search and export documents with a single sign-on credential. Community Users can also participate in forms processes.

Smart Invoice Capture - A smart invoice capture profile is a pre-configured profile that uses machine learning to automatically capture data on any invoice, specifically the invoice date, invoice number, purchase order number, and total amount due. Similar to custom capture profiles, the Run Capture Profile Workflow activity runs this smart profile and outputs tokens for the captured data to be used later in the workflow.

Cloud Vault (Trusted Systems Storage) - Specifically designed for the financial services industry, Laserfiche Vault is a solution package of services and cloud-based features that provides a secure and accurate system of record to support broker-dealers in complying with SEC Rule 17a-f policies, including strict WORM (write once, read many) standards for retaining electronic records and FINRA audit requirements. Records Management is required.

Additional Storage – Additional storage is available at 100GB per person annually. Administrators can manage user accounts and storage capacity from the Cloud Administration page.

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LASERFICHE CLOUD
Software Developers Kit (SDK)* - The Laserfiche Software Developers Kit provides tools for creating programs that interact with Laserfiche. The package includes the integration libraries, documentation, sample code for using the libraries, and tools for distributing programs.

ScanConnect* - ScanConnect enables the use of ISIS scanning drivers with Laserfiche Scanning. A collection of ISIS drivers is included with ScanConnect. A list of supported scanners can be found on the Laserfiche Support Site. If your scanner is not listed, you may install any ISIS drivers your scanner Manufacturer has provided.

Laserfiche Cloud Integrations
Web API for Cloud Integration for Professional and Business Tiers - The Laserfiche API Preview includes an alpha set of RESTful Web APIs designed to more easily access your Laserfiche Cloud repository from a web application.
▪ Run Rule Service task
▪ Process Promotion Tool
▪ Batch print for PDF, TIFF, and Word Docs
▪ Icon Views
▪ Export Survey Reports
Microsoft Teams Integration – The Laserfiche integration with Microsoft Teams allows you to work with Laserfiche documents directly in Microsoft teams. You can securely share files in chats and channels.

You can also edit Laserfiche documents in Microsoft Teams, including applying annotations and metadata to documents. The Laserfiche integration with Microsoft Teams makes it easy to comply with regulatory mandates by letting you quickly store files shared in Teams to Laserfiche. You can even configure Workflows to start when a Teams file is saved to a specific folder in your repository.

Microsoft 365 Integration with Simultaneous Editing Office Integration is a Laserfiche component that allows users to take advantage of Laserfiche features when working with Microsoft Word documents, Excel spreadsheets, PowerPoint presentations, and Outlook messages in their native Microsoft Office applications. With Office Integration, you can quickly save files to Laserfiche directly from Office applications, update Office documents already in your repository.

SharePoint Integration - with the Laserfiche and SharePoint Integration components included with Laserfiche Web Access, documents can be easily accessed from Microsoft® SharePoint®. List any part of your Laserfiche repository on a SharePoint page. Scan directly to a Laserfiche folder, right from your SharePoint site. Retrieve Laserfiche documents or folders using the SharePoint search box.

Integration with DocuSign - Send Documents from the Laserfiche repository via DocuSign to complete e-signatures.

Integration with Laser App – Import filled out LaserApp forms into the Laserfiche repository and set Laserfiche metadata field values based on LaserApp data.

Integration with CRM Applications Laserfiche Cloud includes pre-built integration points with external applications and customer relationship management (CRM) systems. By providing Laserfiche Cloud with P a g e 22 | 24

LASERFICHE CLOUD
access to Salesforce, Redtail, Microsoft Dynamics, and Ellucian Banner, you can create workflows to add, update, remove, and retrieve data from the respective CRM system. The Laserfiche Cloud integration platform currently supports the following CRM systems: Salesforce CRM, Redtail CRM, and Microsoft Dynamics 365
Data Caching for Third-Party Application Connections – This release improves user experience with faster form load times when retrieving data from SalesForce, Redtail, and Dynamics 365. To improve performance, select Configure Cache Settings next to the object name when viewing an application connection’s objects and set a timespan for expiration of the cached data.

SAP ArchiveLink - Laserfiche Connector for SAP ArchiveLink allows you to configure a Laserfiche repository as a content repository in SAP. Archive content from SAP in Laserfiche as well as search, retrieve, update, and delete archived content.

Laserfiche for Ricoh MFD - The Certified Laserfiche for Ricoh MFD is an embedded MFD solution that allows authorized users to scan to, print from, search and browse Laserfiche directly from Ricoh MFDs. It leverages these smart devices to provide a convenient way to communicate with your Laserfiche Server from a Ricoh MFD Android interface.

Ellucian Banner integration through Ethos - Laserfiche business processes support using lookup rules to auto-populate form fields with information from Ellucian Banner and other applications. Additionally, new actions, such as changing the major and minor disciplines, have been added to the Run Application Action activity in workflows for Ellucian connections.

Packaged Site Licenses
Small College Site License - The prepackaged site license includes 100 users with all capabilities available with the Business tier and 10TB of storage. It is sold as a 3-year contract with an annual 3% increases.

Cloud site licenses also include the Ellucian Ethos integration. Additional Full, Participant, and Community users can be added through special order.

City Site License - The prepackaged small municipal site license is sold by population. Cities less than 15,000 population includes 100 users with all capabilities available with the Business tier. Cities with more than 15,000 population includes 150 users with all of the capabilities with the Business tier. All prepackaged Cloud site licenses include 10 TB of storage. There is no multi-year contract and no annual increases for the municipal market. Additional Full, Participant, and Community users can be added P a g e 23 | 24

LASERFICHE CLOUD
Laserfiche Cloud Price List
Product Description Quantity Code Price Licensing Metric Business Users 25-49
CLENF3
$ 950.00 User
50-99 $ 900.00 User
100-199 $ 755.00 User
200-499 $ 735.00 User
500-999 $ 435.00 User
1,000+ $ 300.00 User
Professional Users 5-49
CLENF2
$ 830.00 User
50-99 $ 700.00 User
100-199 $ 670.00 User
200-499 $ 460.00 User
500-999 $ 310.00 User
1,000+ $210.00 User
Starter Users 1-50 CLENF1 $ 600.00 User
Participant Users 10-199
CFPAR
$ 120.00 User
200-499 $ 72.00 User
500-999 $ 54.00 User
1,000+ $ 42.00 User
Community Users Block of 500 CFCAL $ 12,600.00 User
Block of 1,000 $ 18,190.00 User
Block of 2,000 $ 24,250.00 User
Block of 5,000 $ 36,380.00 User
Block of 10,000 $ 48,500.00 User
Block of 25,000 $ 60,620.00 User
Public Portal Up to 1,000 CLPPAL $ 600.00 Views per month Up to 10,000
CLPPAL10
$ 4,200.00 Views per month
Increments of
10,000
$ 4,200.00 Views per month
Additional Public Portal Views Block of 10,000 CLPPAL10 $ 4,200.00 Views per month Forms Portal Up to 1,000 CLFPAL $ 1,800.00 Submission per month
Up to 10,000 CLFPAL10 $ 4,200.00 Submissions per
month
Increments of
10,000
$4,400.00 Submissions per
month
Laserfiche Records Management CLRM $ 5,750.00 Account
Laserfiche Vault CLVAL $ 3,000.00 Account
Advanced Audit Trail CLATX $ 2,875.00 Account
Laserfiche Invoice Smart Capture Up to 10,000 CISC $ 6,000.00 Invoices per year Up to 20,000 $ 9,996.00 Invoices per year
Up to 50,000 $ 19,980.00 Invoices per year
Up to 100,000 $ 34,980.00 Invoices per year
Up to 250,000 $ 57,996.00 Invoices per year
Laserfiche Quick Fields Complete
with Agent-10 Pack
10 CLQCXA $ 12,000.00 Device
Laserfiche ScanConnect CCSX1 $ 100.00 Device
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LASERFICHE CLOUD
Laserfiche Workflow Bots CRPA $ 5,000.00 Bot
Laserfiche API additional calls Block of 50,000 CTKA $ 5,750.00 Calls per month Block of 100,000 TBD Calls per month
Laserfiche SDK CTKN $ 1,220.00 Account
Storage (100 GB) CLSAL $ 300.00 Account
Packaged Site Licenses
Product Description Code Software
Cost
Licensing
Metric
City Site License Population less than 10,000 CLXGOV10 $ 3,000.00 Account City Site License Population less than 15,000 CLXGOV15 $ 15,000.00 Account City Site License Population less than 25,000 CLXGOV25 $ 25,000.00 Account Small College Site License Less than 500 FTE Students CLXED5 $ 10,000.00 Account Small College Site License Less than 1,000 FTE Students CLXED10 $ 15,000.00 Account Laserfiche Cloud Integrations
Product Description Code Software Cost Support &
Maintenance
Laserfiche Integration with Ellucian Ethos CLELU $11,500.00 $10,000.00 Laserfiche Integration with Salesforce CLDSF $345.00 $300.00 Laserfiche Integration with DocuSign CLDCSI $345.00 $300.00 Certified Laserfiche Connector for SAP ArchiveLink CLSLKP $23,000.00 $20,000.00 Laserfiche Integration with Laser App CLLASR $345.00 $300.00 Laserfiche for Ricoh MFD (2) CLRC $201.25 $175.00

REQUEST FOR PROPOSALS
FOR

ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE
City of Mendota
City Clerk
643 Quince Street
Mendota, CA 93640
Dated: March 1, 2021
Enclosure 3
3c

TABLE OF CONTENTS
I. Request Summary .................................................................................................................... 1 II. Introduction .......................................................................................................................... 1 III. Scope of Services ................................................................................................................. 3 IV. Proposal Contents ................................................................................................................ 7 VI. Evaluation of Proposals ....................................................................................................... 9 VII. Supplemental Terms and Conditions ................................................................................. 10 1 I. REQUEST SUMMARY
The City of Mendota (“ City”) is seeking proposals from qualified firms to provide an onpremise Electronic Document Management Software ( EDMS) solution. The RFP seeks comprehensive planning, development, implementation and support of the EDMS solution. The selected firm will be responsible for providing services in accordance with the scope of services outlined in the proposal.

At a minimum, the firm’ s services shall include the following:

Design and configuration
Interfaces to City data/ systems
Implementation consulting
Training
Ongoing maintenance and operations support
II. INTRODUCTION
Community Profile
The City of Mendota, incorporated in 1942, is a general law city. The City is governed by a five-member City Council, whose members are elected at large and operate under a Council- City Manager form of government. Mendota is a full-service city located on the west side of Fresno County. It is approximately 45 miles west of Fresno, the 5th largest city in California, and 20 miles east of Interstate 5, the main north- south link between Los Angeles and San Francisco. Mendota is a growing rural community with quality parks, an excellent school district, affordable housing and a community rich in volunteerism and civic engagement. The City of Mendota has a residential population of approximately 11,500. The total adopted budget for Fiscal Year 2020- 2021 is approximately $ 18,016,913, of which $3,699,269 consists of the General Fund.

Background
The City is requesting qualified firms to provide an on-premise system that offers document management, document workflow, and records management capabilities and provide implementation services. The City does not currently use any enterprise system for document management but stores documents on shared drives, in personal drives, and within enterprise and hosted applications. The City desires the functionality and control offered by an EDMS solution.

Additionally, the City is currently updating its Records Retention Schedule and Records Management Policy and desires to use technology to assist in applying these retention requirements to the electronic records stored within an EDMS repository. The City’ s goal is to establish an electronic records repository that complies with the recommended requirements for a Trusted System, as defined by the State of California, which will enable the imaging and subsequent elimination of hard copy records.
2 The City currently has approximately 600GB of documents and records, consisting of roughly 87,000 documents, stored in shared drives, as well as large quantities stored on personal drives, and in various enterprise applications, that could, potentially, need to be transferred into an EDMS repository.

General RFP Submittal Information
Interested firms should submit three (3) bound copies of their proposal to: City of Mendota, City Clerk, Attention: Celeste Cabrera- Garcia, 643 Quince Street Mendota, CA 93640 no later than 5:00 p.m. on April 14, 2021 and email one copy in PDF format to Celeste Cabrera- Garcia at ccabrera@cityofmendota. com. The three bound copies of the proposal should be in a sealed envelope clearly marked: City of Mendota Electronic Document Management Software. Late submittals will not be accepted.

The City’ s designated staff will evaluate proposals received. During the review process, the City reserves the right, where it may serve the City’ s best interest, to request additional information or clarification from those that submit proposals, or allow clarifications, corrections of errors, or omissions. Any and all changes in the RFP will be made by written addendum, which shall be issued by the City to all prospective bidders.

The City reserves the right to retain all proposals submitted. Submission of a proposal indicates the firm’ s acceptance of the conditions contained in this RFP, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the firm selected.

The preparation of the proposal will be at the total expense of the respondent. There is no expressed or implied obligation for the city to reimburse respondents for any expense incurred in the preparation of proposals in response to this request. All proposals submitted to the City shall become property of the City and will not be returned. If any information in your proposal is confidential and/or proprietary, please further submit a separate, redacted copy for servicing public records requests.

The City reserves the right to reject any or all proposals, in whole or part, to waive any informality in any proposal, and to accept the proposal which, in its discretion, is in the best interest of the city. Even though the City intends to only select a single finalist, the City reserves the right to select more than one finalist in the event that the EDMS committee is not able to agree on a single firm. Submittal of a proposal does not guarantee a firm will be invited to demonstrate nor does it obligate the City to purchase or contract for hardware, software and/or related services either now or in the future.

RFP Questions
Questions with regard to this RFP should be submitted by email to Celeste Cabrera- Garcia at ccabrera@cityofmendota. com by Wednesday, March 24, 2021. All firms sending questions will receive responses to all questions and any other addenda that may be released, via email by Friday, April 2, 2021.
3 Schedule
The City reserves the right to make changes to the below schedule, but plans to adhere to the implementation of this RFP process as follows:

RFP released: March 1, 2021
Deadline for receiving questions: March 24, 2021
Response to questions: April 2, 2021
Proposals due: April 14, 2021
Finalists selected: April 21, 2021
Presentations/ Interviews ( if necessary): April 26-30, 2021 Firm Selected: May 3, 2021
III. SCOPE OF SERVICES
The City of Mendota intends to obtain the services of a qualified firm to provide the services as outlined below. Best industry practices and/or best management practices may require additional services not explicitly enumerated. The respondent should identify any additional services required, price them, and explain them in their response.

Project Objectives
The City of Mendota intends to obtain the services of a qualified firm to take full responsibility for the implementation and support of the EDMS. The objective of this RFP is to implement the City’ s first department- wide Electronic Document Management System ( EDMS).

The system will be managed by the City’ s City Clerk.

The goals of implementing a EDMS include:

Establish a relationship with a proven EDMS firm with long-term viability Implement scanning software for the EDMS
Have an enhanced user experience
Maintain functionality and interlace to other software applications Automate retention policies where appropriate for effective document management Incorporate workflow for enhanced document processing
Non-disruptive implementation with minimal downtime for users Extend the standardized use of an EDMS City-wide ( scan/ capture, index, storage and retrieval of documents)
Effective training for all City users
Document security and disaster recovery capabilities
Compliance with California Government Code and Regulations 22620. 1 through 22620. 8 associated with Trustworthy Electronic Document or Record Preservation The scope of the EDMS is City-wide. The following provides a listing of current software application interfaces:

Microsoft Office 2019
4 MOMS https:// momsoftware. com
MuniPermits System 2010 http:// www.gvbcc. com
Technical Specifications
The firm must deliver to the City a new EDMS based on the following requirements.

1. Required Specifications
The EDMS system must have:

Ability to scan and import standard data file formats, as well as largescale maps and plans, photographs, and video files OCR functionality
Boolean, metadata and full text searching
Customizable reporting capabilities, including the ability to export reports as both PDF and Microsoft documents ( such as Excel or Word) Ability to publish documents to the City’ s website for public access Ability to “ pull” data to autopopulate indexing/ metadata values from other systems
Retention management per the City’ s retention schedule Security for confidential records, including Personally Identifiable Information ( PII)

2. Software System Licensing
The recommended solution should have the ability to support concurrent users. The recommended licensing model should support usage for all user types from software administration, scan/ capture users, contributors/ editors, search/ retrieval read only), etc.

Provide an explanation on the software licensing model for the proposed solution concurrent user or named user licensing).

3. System Architecture
The City has standardized on a Microsoft Windows 10 environment. The server environment utilizes Windows Server 2016 HyperV.

Provide a detailed description of the system architecture for the proposed Document solution including the following:
a. High level diagram of the required hardware architecture b. Hardware and software requirements including server operating system, database server, client browsers supported, etc.
c. List of scanning hardware that is required for the solution d. Detail the inherent backup and recovery functionality that is available within the software
5 4. Implementation and System Configuration
The selected firm will be responsible for all software installation and configuration for the proposed solution with assistance from the City’ s Information Technology personnel. The selected firm will be responsible for providing all the necessary technical resources required for their product and the City will be responsible for installing operating system, database components and network connectivity. This includes all recommended system environments ( development, test, production).

The firm will be required to completely configure the proposed software components. This includes security integration ( with Active Directory/ SSO) and system integration with the City’ s current software applications.

The selected firm will be responsible for FULLY testing the product as delivered and installed on the server, along with all testing for the solution and any associated updates to the server with clear guidance/ directions for the City to be able to migrate into production with the assistance of the firm team.

The firm/integrator will demonstrate that the installed and configured software meet all functional specifications provided in this document. All user acceptance test plans will be developed by the City to validate each component of the system being installed and configured along with validating all anticipated functionality is performing as anticipated.

These user acceptance test plans will be specific and detailed clearly showing compliance with each requirement contained within this document and the firm/integrator response and shared with the selected firm after the firm’ s design documentation is approved.

Please provide a high-level project implementation plan that identifies high level tasks and the required resources that will be performed by the firm. Also outline tasks and resources that will be requested of the City. The project plan should take into account the implementation and configuration elements identified above.

5. Conversion/ Migration of Existing Content
Conversion/ migration of electronic files ( e.g., documents, images, photos) from shared drives into the new system may be required, although the scope of this effort is not yet defined.

Respondents should provide a narrative as to their approach to document conversion/ migration and the specific responsibilities of the City to ensure a successful conversion.
6 6. Education and Training
The firm/integrator must provide a training plan with the scope and length of proposed training for users and product/ hardware support staff. This training must be sufficient to enable the users to become proficient with the system in a short time period. Any training costs must be clearly described in the cost proposal. Training for the operation of the proposed system shall be included in the response along with any other expenses related to training. It is preferable that the training be performed on-site, but virtual training may be accommodated. The following topics, at a minimum, must be addressed during the training:

System Administration:

Detailed training for the assigned City system administrators and other software support functions are required. This training should be sufficient enabling the City’ s support staff to perform all required daily, weekly, monthly, and ad-hoc support activities.

Technology Basics:

These basics should include what EDMS is, how it functions from a user perspective, the various components used, etc.

User Controls:

This portion of the training should include detailed information on user access to each application/ function, what each application/ function is used for, how to use each application/ function, which applications/ functions to access in what order, etc.

Security Maintenance Training:

This level of training should include detail associated with how the security models are planned and configured in addition to procedures that should be followed by the City as updates to the security model are required.

Error Handling:

The error- handling portion of the training should include descriptive information as to the various error messages that can be received by the users during daily operation. This training should be sufficient so the user can resolve what was entered incorrectly, performed improperly, or what process needs to be performed.

7. System Maintenance/ Support:

The firm/integrator will be required to provide technical support for the installed/ configured solution. The City will have primary and backup technical resources responsible for day-to-day system administration and troubleshooting with the users.
7 These technical support resources will be trained by the firm/integrator on all product solution administrative functions necessary for the City’ s project to be successfully supported and maintained after successful deployment into production. The product/ solution related technical training should enable the City staff to manage ongoing workload, be able to identify issues for firm support resolution, and support end-users using the product/ solution.

Please describe in detail your technical support hours and service level agreements.

Also include support protocols for any 3rd party firms that are recommended for the proposed solution. The firm/integrator will provide information on the following items:

Software problem isolation and identification procedures How new software is released and installed
If third-party software is used, information describing third-party software support
IV. PROPOSAL CONTENTS
The proposal shall be organized and submitted with the following elements:

A. Letter of Transmittal. Describe your firm’ s interest in and commitment to providing firm services for the City of Mendota
a. This Letter of Transmittal must state that the proposal is valid for at least a 120-day period.
b. An officer of the firm who is authorized to contractually bind the firm and to negotiate a contract with the City shall sign the letter. Provide the name, title, address, email, and telephone number for this officer.
c. Provide the name, title, address, email, and telephone number of the key contact for the Firm during the RFP and award process.

B. Table of Contents. Each proposal shall include an index to the major topics contained in the proposal and all pages shall be numbered.

C. Questionnaire/ Response to Scope of Services. Each Respondent shall provide responses and information to fully satisfy each item in the Questionnaire. Each question item should be presented before the Respondent’ s response. The Questionnaire is as follows:
a. Company and General Information

1. Company name and address

2. Acknowledgement by an individual authorized to bind the respondent, stating that the respondent has read and will comply with all terms and conditions of the RFP
8 3. General information about the primary contact who would be able to answer questions about the proposal. Include name, title, telephone number and email address of the individual.
b. Qualifications and Experience of the Firm

1. Describe the firm’ s history and organizational structure. Include the size of the firm, location of office( s), years in business, organizational chart, name( s) of owner( s) and principal parties, and number of and position titles of staff.

2. What is the primary business of the parent company and/or affiliates, if applicable?

3. Which office( s) of the firm will have primary responsibility for managing this account? List the members of the firm’ s team who will be responsible for providing the services and for ongoing support.

4. What is the firm’ s experience conducting the services requested? Describe comparable projects performed by the firm in the last five years, including the number of projects, scope of services, and status of projects.

5. Comment on other areas that may make the firm different from other competitors.
c. Qualifications and Experience of Proposed Project Team

1. Describe the qualifications of the staff proposed for the assignment, position( s) in the firm, and types and amount of equivalent experience. Be sure to include any municipal agencies the staff has worked with in the past three years and their level of involvement. A description of how overall supervision will be provided should be included.

2. Identify and provide the resume( s) of the personnel who will be assigned to this project.
d. Questions/ Response to Scope of Services

1. Describe the methods by which the firm will fulfill the services requested in Section III Scope of Services of this RFP. Make sure that all subsections within the Scope of Services are addressed within the proposal.

2. Provide a statement of the service( s) that differentiate the firm from other respondents.
e. Cost Proposal

1. Provide a complete outline of the estimated cost including firm costs and any ancillary costs such as, but not limited to, travel costs.

2. The total project cost submitted by the firm shall include all possible costs, including, but not limited to, overhead, contingencies, travel, in-house reproduction, and local communications.
9 3. Any cost submittal shall include sufficient detail about the firm’ s assumptions to permit the City to ascertain that the project can be completed within the cost proposed and to compare to other proposals.

4. Include billable rate for optional additional services that may be requested during the project or after final acceptance.
f. References

1. List the name, address and telephone number of references from at least three ( 3) recent similar projects. Include a brief description of the work provided for each reference. California municipal or county projects are preferred. You may offer more than three ( 3) recent similar projects if desired. The references should include the start date of the project and the date of completion for each project.
g. Implementation Schedule

1. Include a detailed implementation schedule with an estimated project start date of May 2021 and an anticipated 1-2 months implementation timeframe, or propose an alternative based on firm’ s past experience with similar efforts. Note key project milestones and timelines for deliverables.

Identify any assumptions used in development the schedule. h. Certificate( s) of Insurance

1. The City will require the successful Respondent to provide Certificates of Insurance evidencing required coverage types and the minimum limits.

The Respondent must acknowledge and accept this requirement in the proposal.
i. Business License

1. The proposing organization does not require a City of Mendota business license to response to this RFP. However, the successful Respondent will be required to acquire a City of Mendota business license during the contracting process and maintain an active license throughout the contracted period. The cost of this item shall be included in the total proposal price. The Respondent must acknowledge and accept this requirement in the proposal.

VI. EVALUATION OF PROPOSALS
Proposals will be judged on the firm’ s ability to provide services that meet the requirements set forth in this document. The City reserves the right to make such investigations as it deems necessary to determine the ability of the firm to provide services meeting a satisfactory level of performance in accordance with the City’ s requirements. Interviews and presentations by one, several, or all of the Respondents may be requested by evaluators if deemed necessary to fully 10 understand and compare the Respondent’ s capabilities and qualifications. The adequacy, depth, and clarity of the proposal will influence, to a considerable degree, its evaluation.

Proposals will be evaluated on the basis of the following criteria, in no particular order:

1. Qualifications and Experience Section IV(C), b and c

2. Questions/ Response to Scope of Services Section IV(C), d

3. Cost Proposal Section IV(C), e

4. References, Schedule & Required Forms Section IV(C), f through i At the conclusion of the evaluation process, the City will select the top-ranking firm and enter into contract negotiations. If negotiations with the top-ranking firm are unsuccessful, negotiations will be terminated and the City will undertake negotiations with the next ranked firm until a contract is executed. City staff will make recommendations to the City Council for the award of the contract. Upon City Council approval, a contract will be executed and work may be initiated.

VII. SUPPLEMENTAL TERMS AND CONDITIONS

1. The City reserves the right to reject any and/or all responses, or to withhold the award for any reason. The City may also waive or decline to waive irregularities in any response.

2. The City reserves the right to request additional information from any Respondent.

3. The City reserves the right to extend the deadline for submissions in response to this RFP.

4. The City reserves the right to waive any of the requirements of this RFP.

5. The selected firm will be required to obtain all applicable City of Mendota permits and business licenses. The Business License Department may be reached at (559) 655-3291.

6. The City reserves the right to seek supplemental information from any firm at any time between the dates of proposal submission and the RFP award. Such information will be limited to clarification or amplification of questions asked in the original proposal.

7. The City reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received and to accept any portion of proposal or all items of proposal if deemed in the best interest of the City. In addition, the City reserves the right to do any, or all, of the following:
a. Reject any or all proposals or make no award;
b. Issue a subsequent RFP;
c. Cancel the RFP;
d. Remedy technical errors in the request for proposals; e. Modify any requirements contained within the RFP and request revised submittals from respondents determined to be within the competitive range; f. Award a contract to one or more respondents;
g. Accept the written proposal as an offer, without negotiation and issue a notice to proceed, if applicable.

8. The City reserves the right to contract with any of the firms responding to this RFP based solely upon its judgment of the qualifications and capabilities of that firm. 11 9. All materials submitted regarding this RFP will become the property of the City.

Responses may be reviewed by any person after the RFP has been opened. The City has the right to use any or all collection ideas presented in reply to this request, subject to the limitations outlined in Proprietary Information below. Disqualification of a Respondent does not eliminate this right.
a. Proprietary Information – Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself. Proprietary information submitted in response to this RFP will be handled in accordance with applicable City Procurement Regulations and the California Public Records Act.

10. The City is not liable for any cost incurred by Respondent prior to issuance of an agreement, contract, or purchase order.

City of Mendota
Electronic Document Management Software - Addendum No. 1 1 ADDENDUM NO. 1

TO REQUEST FOR PROPOSALS FOR

CITY OF MENDOTA

ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE
April 1, 2021
This Addendum No.1 consists of seven ( 7) pages, and must be signed, dated and submitted along with the RFP submittal.

PART 1: The following additions, deletions or modifications shall become part of the Request for Proposals.

Strikethrough text (text) indicates deletions.

Bold Italicized text (text) indicates additions.

ITEM 1: SECTION III. SCOPE OF SERVICES, PROJECT OBJECTIVES, PAGE 3 & 4:

The City of Mendota intends to obtain the services of a qualified firm to take full responsibility for the implementation and support of the an on-premise EDMS. The objective of this RFP is to implement the City’s first department- wide Electronic Document Management System (EDMS). The system will be managed by the City’s City Clerk.

The goals of implementing a EDMS include:

Establish a relationship with a proven EDMS firm with long-term viability Implement scanning software for the EDMS
Have an enhanced user experience
Have the ability to maintain functionality and interlace to other software applications ( to occur in the future, but not as part of the initial EDMS implementation) Automate retention policies where appropriate for effective document management Have the ability to incorporate workflow for enhanced document processing ( To occur in the future, but not as part of the initial EDMS implementation) Non-disruptive implementation with minimal downtime for users Extend the standardized use of an EDMS City-wide ( scan/ capture, index, storage and retrieval of documents)
Effective training for all City users
Document security and disaster recovery capabilities
Compliance with California Government Code and Regulations 22620. 1 through 22620. 8 associated with Trustworthy Electronic Document or Record Preservation The scope of the EDMS is City-wide. The following provides a listing of current software application interfaces:

Microsoft Office 2019
MOMS https:// momsoftware. com
MuniPermits System 2010 http://www. gvbcc. com
City of Mendota
Electronic Document Management Software - Addendum No. 1 2 The recommended solution should allow for the integration of City software applications.

The City does not require the integration of current software application interfaces as part of the initial solution implementation.

ITEM 2: SECTION III. SCOPE OF SERVICES, TECHNICAL SPECIFICATIONS, PAGE 4:

Software System Licensing
The recommended solution should have the ability to support concurrent users. The recommended licensing model should support usage for all user types from software administration, scan/ capture users, contributors/ editors, search/ retrieval ( read only), etc.

Provide an explanation on the software licensing model for the proposed solution ( concurrent user or named user licensing).

The City requires three named/full-user licenses as part of the initial implementation of the solution.

However, the recommended solution should support usage for all user types (full-user and read-only) for future license additions.

ITEM 3: SECTION III. SCOPE OF SERVICES, TECHNICAL SPECIFICATIONS, PAGE 5:

Conversion/ Migration of Existing Content
Conversion/ migration of electronic files ( e.g., documents, images, photos) from shared drives into the new system may be required, although the scope of this effort is not yet defined.

The City does not require the conversion/migration of electronic files into the system as part of the initial implementation of the solution and pricing for this service should not be provided as part of the RFP.

It is anticipated that the City may request this service from the selected firm following the implementation of solution. As a result, Rrespondents should provide a narrative as to their approach to document conversion/ migration and the specific responsibilities of the City to ensure a successful conversion.

ITEM 4: SECTION IV. PROPOSAL CONTENTS, CERTIFICATE( S) OF INSURANCE, PAGE 9:

Certificate( s) of Insurance Requirements
The City will require the successful Respondent to provide Certificates of Insurance evidencing required coverage types and the minimum limits. listed as follows:

General Liability
Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Consultant’ s general liability policies shall be primary and shall not seek contribution from the City’s coverage, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies.

City of Mendota
Electronic Document Management Software - Addendum No. 1 3 Workers’ Compensation
Consultant shall maintain Workers’ Compensation Insurance ( Statutory Limits) and Employer’ s Liability Insurance with limits of at least one million dollars ($1,000,000).

Professional Liability
Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

The Respondent must acknowledge and accept this requirement in the proposal.

ITEM 5: SECTION VII. SUPPLEMENTAL TERMS AND CONDITIONS, PAGE 11:

11. Respondent shall indemnify, defend, and hold harmless the City, and its officers, employees, and agents, from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation, arising out of the Respondent’ s performance of its obligations under this agreement or out of the operations conducted by Respondent, except for such loss or damage arising from the active negligence or willful misconduct of the City. This duty shall arise at the first claim or allegation of liability against City.

12. By responding to this RFP, Respondent hereby agrees to adhere to all terms and conditions listed herein.

City of Mendota
Electronic Document Management Software - Addendum No. 1 4 PART 2: The questions listed below have been consolidated to provide a concise response for interested parties.

1. How many individual full-user licenses does the City require? The City requires three named/ full-user licenses at this time.

2. How many read-only internal users is the City expecting to access the system at any one time?
None at this time.

3. Does the City anticipate the need for read-only users to search and view documents only?
The City does not anticipate the need for internal read-only users, but desires that the public be provided with self-service access through the City’s website.

4. Does the City anticipate the need to provide the public with self-service access to documents/records?
Yes, such access should be available through the City’s website.

5. Does the City anticipate the need for Electronic Fillable Forms that could be used as part of a business process to collect information? Not as part of the initial implementation.

6. How many may not need access to the stored documents but may participate in form submissions or approval workflows, things like purchase orders or time cards?
None at this time.

7. Will the City require integration with Munipermits System 2010 as part of the initial implementation?
The City does not require integration with Munipermits Systems 2010 as part of the initial implementation.

8. Would the applications the EDMS needs to interlace with be on-premise applications hosted internally on a server managed by the City of Mendota? or would they be cloud based?
The City does not require the integration of current software applications with the new system as part of the initial implementation.

9. Regarding MS SQL, has the City deployed the Standard or Express edition? The City does not have Microsoft SQL.

City of Mendota
Electronic Document Management Software - Addendum No. 1 5 10. What types of scanning devices are currently being used? The City currently utilizes a Ricoh Aficio MP C5501 copier/ printer/ scanner. It is anticipated that the City will purchase a new scanner once funds are allocated as part of the upcoming fiscal year budget.

11. The RFP states that “ conversion/ migration of electronic files (e.g. documents, images, photos) from shared drives into the new system may be required, although the scope of this effort is not yet defined” and that “ respondents should provide a narrative as to their approach to document conversion/ migration.” Please confirm that the City does not require conversion/migration pricing in response to the RFP?
The City does not require conversion/ migration pricing in response to the RFP. The City is seeking a system that has the ability to convert/migrate documents in the future, but this service is not part of this RFP. The RFP asks that the respondents provide a narrative as to their approach to document conversion/ migration should their firm be selected and this effort be conducted in the future.

12. In order to provide pricing, of the 600GB of data and the 87,000 documents mentioned to be converted potentially, can the City provide how many different document types that consists of?
The City does not require conversion/ migration pricing in response to the RFP. The City is seeking a system that has the ability to convert/migrate documents in the future, but not as part of this RFP.

13. Are the current documents stored digitally or are they held physically in file cabinets or other storage?
The City currently stores documents in digital and physical formats.

14. Would you need to start with what is already stored on a moving forward strategy and then have a Phase 2 for the back filing?
The City is not requiring conversion/ migration services as part of this RFP. The City is seeking a system that has the ability to convert/ migrate documents in the future.

15. Would digital signatures be a feature needed for advanced document workflow processing?
Not at this time.

16. Once accessed, would the documents being pushed to the City’s website require data to be filled out and returned back to the City? Or would they just be reference documents for the general public to view (information only)? The documents will be reference documents for the general public to view for informational purposes.

City of Mendota
Electronic Document Management Software - Addendum No. 1 6 17. How are the current documents indexed? Is there any type of file system in place?
Documents are indexed based on the preference of the department in which they are located. Most documents are indexed in either alphabetical or chronological order.

18. Does the City have a preference for a self-hosted or Cloud solution? The City prefers an on premise solution.

19. Section IV.c.h on RFP p.9 states that a proposal must “ acknowledge and accept” this section’s insurance requirements, but without identifying what the coverage types and minimum limits are. Please provide this information if this is a necessary part of a proposal.

The City has modified the language contained within the RFP regarding insurance requirements and it is as follows:

General Liability
Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($ 1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability.

Consultant’ s general liability policies shall be primary and shall not seek contribution from the City’s coverage and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies.

Workers’ Compensation
Consultant shall maintain Workers’ Compensation Insurance ( Statutory Limits) and Employer’ s Liability Insurance with limits of at least one million dollars ($ 1,000,000).

Professional Liability
Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($ 1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

20. What is the City’ s allocated budget for this project? The City has elected to not respond to this question.

Except as expressly amended hereby, all terms and conditions of the RFP shall remain in full force and effect.

City of Mendota
Electronic Document Management Software - Addendum No. 1 7 IN WITNESS WHEREOF, the parties hereto have executed this Addendum on 2021.

RESPONDENT
By:_______________________________
By:__________________________________
Celeste Cabrera-Garcia, City Clerk

CITY OF MENDOTA
REMINDER: Proposals are due on April 14, 2021. Please see the original RFP for submittal information.

April 1, 2021
Debbi Bodewin
Debbi Bodewin
1 AGENDA ITEM – STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: CELESTE CABRERA-GARCIA, CITY CLERK
VIA: CRISTIAN GONZALEZ, CITY MANAGER
SUBJECT: APPROVING THE PROPOSAL SUBMITTED BY ECS IMAGING, INC. FOR ELECTRONIC

DOCUMENT MANAGEMENT SOFTWARE AND AUTHORIZING THE CITY MANAGER TO

EXECUTE ALL NECESSARY DOCUMENTS
DATE: MAY 11, 2021
ISSUE
Should the City Council adopt Resolution No. 21-29, approving the proposal submitted by ECS Imaging, Inc. for electronic document management software and authorizing the City Manager to execute all necessary documents?

BACKGROUND
On March 1, 2021, staff issued a Request for Proposals (“RFP”) for electronic document management software. The RFP was advertised on the City’s website and a public notice was published in The Business Journal inviting interested parties to submit a proposal. An RFP addendum was issued on April 1st and included modifications to the RFP.

ANALYSIS
A total of six (6) qualified and responsive proposals were received by the deadline of April 14th.

Staff reviewed all proposals and elected to meet with the top three (3) respondents to further discuss their proposals. As a result of those meetings, each respondent had the opportunity to discuss their proposal and provide additional information. Based on all of the information submitted, staff recommends that the Council approve the proposal submitted by ECS Imaging, Inc. A copy of the proposal is attached to this staff report. The proposal offers all of the items that were required as part of the proposal, it includes additional features that were not explicitly requested and is the lowest cost proposal submitted overall.

FISCAL IMPACT
A total of $20,045.00, to be divided into three parts and paid by the Sewer, Water, and General funds, will be expended for the first year. A total of $3,100.00, to be divided by the three funds, will be expended every year thereafter to cover annual maintenance and licensing.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 21-29, approving the proposal submitted by ECS Imaging, Inc. for electronic document management software and authorizing the City Manager to execute all necessary documents.

AGENDA
Enclosure 4
3d
2 Attachment(s):

1. ECS Imaging, Inc. Proposal

2. Resolution No. 21-29
AGENDA

ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE
Submitted to:

CITY OF MENDOTA
Date Submitted: April 14, 2021
Valid Through: August 14, 2021
ECS IMAGING, INC.

Your World Class Laserfiche Solutions Provider
Laserfiche Support * Document Scanning * Records Management * Project Management E-Forms and Workflow * Data Migration * Integration

Headquarters Office
5905 Brockton Ave. Suite C,
Riverside, CA 92506
Toll Free – (877) 790-1600
Phone: - (951) 787-8768
Fax - (951) 787-0831
www.ecsimaging.com
[email protected]
Northern CA Office
5052 Forni Road, Suite A,
Concord, CA 94520
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City of Mendota
643 Quince Street
Mendota, CA 93640
ATTN: Celeste Cabrera-Garcia
Dear Celeste,
Established in 1990, ECS Imaging became a Laserfiche Solutions Provider in 1995 and has been the largest provider of Laserfiche Document Management solutions in the western United States for 26 consecutive years. The company currently holds the rank of third largest in the World. With over 30 years of experience in the industry, and a large technology staff to serve you, ECS is the best qualified partner to implement your Laserfiche system. We are committed to delivering unparalleled service and support of your Laserfiche system now and into the future.

Laserfiche provides a user-friendly and robust feature set including workflow and business process management, integrated electronic forms, automated data capture tools, granular security, and many integration capabilities. The system is highly customizable and scalable to support thousands of users and an abundance of information. Laserfiche is easy to install, easy to learn, and easy to use.

The system will be implemented by a team of professionals who have been implementing and supporting Laserfiche systems for over 25 years. ECS is a Platinum Certified Laserfiche Solutions Provider and maintains the largest, most experienced engineering, project management, and support staff to serve you. We have experienced business analysts to assist with designing, consulting and implementing automated processes and integrations with third party systems. With over 100 years of collective implementation experience, our subject matter experts can provide you with an invaluable resource that is hard to match in the document management industry.

Unique with ECS Imaging Support, we offer free Monthly webinars, free Annual Conferences, and a monthly E-newsletter to all our clients. In providing this, we offer a unique advantage that gives our clients additional training opportunities, a forum for sharing ideas, use case knowledge in the Laserfiche Community, updates on the latest features and functionality of Laserfiche at no additional cost. These training and consulting opportunities are ECS’ way of giving back to our clients on an ongoing basis.

We believe in going the extra mile and doing the right thing for our customers. This is validated by the volume of satisfied ECS customers and our high customer retention rate year over year. Many customers who started with us in 1995 are still using Laserfiche being supported by ECS. ECS’s consistent 5-Star Google rating from our customers is a testament to our success and the success of our customers. ECS will be your document management partner not only during project implementation but well into the future as we continue to provide exceptional best practices, consultative recommendations and support for your Laserfiche system. The pricing and contents of this proposal are valid for a period of 120-days following the date of submission. Thank you for your consideration.

Sincerely,
Debbi Bodewin
Chief Consulting Officer
951-787-8768 x1109 | [email protected]
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TABLE OF CONTENTS
EXECUTIVE SUMMARY ........................................................................................................................................... 4 QUESTIONNAIRE .................................................................................................................................................... 5 QUALIFICATIONS AND EXPERIENCE OF FIRM ......................................................................................................... 6 EXPERIENCE AND QUALIFICATIONS.................................................................................................................................... 6 ORGANIZATIONAL CHART..............................................................................................................................................10 ECS CUSTOMER LOCATIONS AND COMMITMENT ..............................................................................................................11 LASERFICHE QUALIFICATIONS .............................................................................................................................. 12 QUALIFICATIONS AND EXPERIENCE OF PROPOSED PROJECT TEAM ..................................................................... 14 COST PROPOSAL .................................................................................................................................................. 26 REFERENCES ......................................................................................................................................................... 28 IMPLEMENTATION SCHEDULE ............................................................................................................................. 30 TRAINING...................................................................................................................................................................31 SUPPORT AND MAINTENANCE .......................................................................................................................................34 CERTIFICATE OF INSURANCE ................................................................................................................................ 35 BUSINESS LICENSE ............................................................................................................................................... 36 LASERFICHE PRODUCT DESCRIPTIONS ................................................................................................................. 37 LASERFICHE PRICE LISTS....................................................................................................................................... 45 LASERFICHE CLOUD PRICE LIST .......................................................................................................................................45 LASERFICHE SELF-HOSTED SUBSCRIPTION PRICELIST...........................................................................................................47 AGENDA
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Executive Summary
The City of Mendota has solicited responses for a qualified vendor to provide a Document Management system, installation, support, and training. The goal is to procure a software solution that meets the technical and functional requirements, and acquire a qualified vendor to ensure a smooth, wellstructured approach to implementation. ECS Imaging is committed to meeting and exceeding the comprehensive Document Management needs for your immediate goals and future requirements.

ECS Imaging specializes in providing government organizations innovative turn-key document management solutions with the award winning Laserfiche Content Management Platform. ECS Imaging is the 3rd largest Laserfiche Solution Provider in the world, and the largest provider of Laserfiche since 1995 in the Western USA. ECS’ services encompass beginning to end solution implementation and ongoing support. ECS brings our expertise and a strong list of successful implementations in hundreds of local governments utilizing Laserfiche. We will deliver a turn-key, robust solution that provides a centralized repository for managing the records and content, while providing ease of access, security, compliance and business process automations. ECS has developed a successful data conversion methodology through converting more than thirty different systems to Laserfiche including Network Drives and file shares.

Laserfiche is a trusted software solution by more than 40,000 sites worldwide including more than 1/3 of the Counties nationwide, and 3,000 Cities. The Laserfiche software solution meets all of the required capabilities outlined in the RFP and much more. The software provides an easy-to-use document management, document storage and retrieval capabilities through an intuitive and flexible interface that will be easily customized to meet your specific needs. Flexible licensing allows us to deliver the solution currently needed, and will allow scalability for future growth. Users will access the system through a user-friendly, Windows-centric, Web browser interface, or Mobile device. Laserfiche e-Forms will provide the tools to create truly paperless processes from start to finish. The built in capture platform will automate the recognition, indexing, and filing of documents. Workflows will assist in processing of both new and old data needing approval, routing, and filing.

The award winning Laserfiche solution will be implemented by a team of professionals who have been installing and supporting Laserfiche for over 25 years. As the oldest Solution Provider in CA we bring our depth of experience in a well-structured approach to provide and effectively manage your implementation process. Our Team is dedicated to answering our customer’s questions and resolving any issues efficiently and effectively. The ECS Team has over 200 Laserfiche certifications collectively, along with many network and database certifications, we can provide support for the full Laserfiche product suite. We will provide a best practices approach with a knowledge transfer enabling your organization to support and use Laserfiche effectively, while still having ECS available as needed.

With ECS’ track record, experience in the industry, longevity as a Laserfiche Solution Provider, and our highly qualified team, you will find ECS Imaging to be an exceptional partner. ECS offers a vast experience of understanding the Laserfiche licensing, modules, consulting on best practices in the product and industry, configuration, project management, integrations, user training, and ongoing support of your Laserfiche system. As a highly recognized Laserfiche Provider, Consultant, and Systems Implementer ECS will be a strategic partner with on this initial project and future ones.

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Questionnaire
Company and General Information
ECS Imaging, Inc.
5905 Brockton Ave., Suite C
Riverside, CA 92506
(951) 787-8768
Fax: (951) 787-0831
Toll Free: 877-790-1600
ECS has read and will fully comply with all terms and conditions of the RFP.

Proposal Contact for Clarification:

Debbi Bodewin, Chief Consulting Officer
5905 Brockton Ave., Suite C
Riverside, CA 92506
951-787-8768 xt 1109
[email protected]
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Qualifications and Experience of Firm
ECS Imaging has been in business for 31 years and has maintained the same mission since its inception; the customer comes first. With a strong leadership team delivering a consistent vision, ECS works to provide our customers with the highest quality service possible. Our mission of blending technology to meet business needs has been the foundation. ECS became a Laserfiche Solutions Provider in 1995 and has achieved top performance recognition consistently every year since. The company services our customer’s implementations from our offices in Riverside and Concord.

ECS Imaging is a PLATINUM Certified Laserfiche Solutions Provider and has continuously been ranked as the top Solutions Provider in the western United States for 26 consecutive years, and achieving the status of 3rd largest Laserfiche provider in the world since 2017. Our efforts are focused on helping organizations become more efficient by automating manual tasks and eliminating paper-based business processes. We specialize in providing local government innovative turn-key document management solutions with the award winning Laserfiche Enterprise Content Management Systems.

ECS Imaging is a full-service document management solutions provider offering a full range of turn-key services including:
 Laserfiche Software Installation and Consulting
 Project Management
 Systems Integration
 Cloud Migration Services
 Business Process Automation
 Data Conversion Services
 On-going Support of Software and Hardware
 Remote and On-Site Training and On-going Support
 Out-of-the-box Integrations and Custom Integrations with 3rd Party Applications  Custom Documentation
 Scanning Services (including Large Maps, Microfilm, Microfiche conversion)  Complimentary Quarterly User Group Workshops with Training  Complimentary Annual Training Conferences (18 Years)
 Monthly Training Webinars
Our goal is helping organizations of all sizes improve business operations and increase productivity. We can help your organization: Eliminate Paper Based Processes, Automate Data and Information Collection, Secure Information from Unauthorized Use, Simplify and Secure the Management of Business Records, Meet Regulatory Compliance Needs, and more.

Experience and Qualifications
With the largest technology staff of any Laserfiche Solution Provider in the Western US, we have the expertise, experience, and proficiency to successfully install and support any size Laserfiche system for any type of business. We have implemented systems for individual departments, multiple departments, multiple locations, enterprise wide and nationwide. We are a local government specialist with over 130 City and 20 County Laserfiche implementations. We understand the industry compliance requirements AGENDA
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for government and document management in general. Our targeted focus provides expert consultative knowledge shared to our entire customer base. Additionally, ECS provides a personal touch with a dedicated implementation, project management and customer success team assigned to your projects.

All ECS Executive, Sales and Technical staff attend training sessions on an annual basis. Staying up-to-date and informed on the latest features and enhancements within Laserfiche and the Document Management Industry providing our clients with the best consulting and support services available. As a Platinum Certified Laserfiche Solutions Provider, all ECS Technicians are Laserfiche certified and ECS currently holds over 200 Laserfiche Certifications collectively.

ECS has earned Winner’s Circle status annually for over 20 years. Laserfiche Winners Circle is an exclusive annual recognition for only the top Laserfiche Solution Providers that demonstrate outstanding sales, performance, and a commitment to exceptional customer service.

Laserfiche Workflow is a built- in, robust, activity-based business process automation tool that will simplify, organize, and expedite the way you do business. ECS regularly provides services to design and implement business process automation solutions for our customers including but not limited to:
 Automated Taxonomy for Document Filing and Processing (Naming conventions, Auto-Filing, OCR Processing, Auto-indexing and more)
 Routing Content for Review, Delegation and Approval
 Collaboration with Multiple reviewers and levels
 Routing in sequential, parallel, conditional and ad hoc methods  Database Lookups (Prepopulate Index Fields and Data Validation)  Customizable E-Mail Notifications and Reporting
 Auto-fill PDF’s and Word Documents
 Calculations of missing records and retention management  Integration using ODBC lookups, C#, VB Scripts, MS Exchange and Custom  Reporting to evaluate insights, monitoring, productivity, and analysis of the business processes  Pre-built Out of Box Workflows
Laserfiche Forms is a built-in, web-based tool allowing you to replace paper forms with easy-to-design web forms that can be embedded on intranets, public website and from within the Laserfiche Web Client. ECS has broad experience in building and implementing hundreds of Forms and Forms processes including but not limited to:
 Human Resources Forms
o Time-Off Requests Form
o Travel and Expense Requests Form
o New Employee Onboarding and New Hire requests
o Personnel Action Form
o Employment Application Form: City of Hesperia:
https://permits.cityofhesperia.us/Forms/HR-EmploymentApplication  Public Records Request Form
o City of Azusa: https://publicdocs.ci.azusa.ca.us/Forms/pra o City of Diamond Bar: https://edocs.diamondbarca.gov/Forms/PRR AGENDA
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o City of Lancaster: http://prr.cityoflancasterca.org/Forms/prr o San Bernardino County Transit Authority: https://sanbaglfapp.sanbag.ca.gov/Forms/PublicRecordsRequest  Election Nomination Form
 Purchasing Departmental Forms
o Contract Submittal Form
o Vendor Information Form
 San Bernardino County Transit Authority: https://sanbaglfapp.sanbag.ca.gov/Forms/TL4BG  COVID-19 related forms and processes
 Universal Funding Request Form, Grant Forms and many more ECS Imaging Laserfiche WebLink Clients - See how some of our clients are taking advantage of Laserfiche’s WebLink Public Portal https://ecsimaging.com/products/laserfiche/weblink/
*Indicates site has custom Landing Page and/or Integration.

City Government
City of Alameda http://docs.ci.alameda.ca.us/WebLink/browse.aspx?startid=81737&&dbid=0&cr=1 City of Azusa https://publicdocs.ci.azusa.ca.us/WebLink/Browse.aspx?cr=1 *City of Carlsbad
Map Search
https://records.carlsbadca.gov/WebLink/Welcome.aspx?cr=1 https://www.arcgis.com/apps/webappviewer/index.html?id=48ca0fc80fe84177a2d37 5be96fb4372
*City of Costa Mesa http://24.43.32.143/WebLink/Welcome.aspx?cr=1 City of Cupertino http://64.165.34.13/WebLink/Browse.aspx?startid=676&cr=1 *City of Fresno https://documents.fresno.gov/WebLink/Browse.aspx?startid=10&cr=1 City of Fullerton https://docs.cityoffullerton.com/WebLink/Welcome.aspx?cr=1 City of Hollister http://68.189.121.230/WebLink/Welcome.aspx?dbid=0&repo=CityofHollister&cr=1 City of Lakewood http://weblink.lakewoodcity.org/WebLink/browse.aspx?dbid=0&cr=1 City of Lynwood http://services.lynwood.ca.us/WebLink/Browse.aspx?startid=4&dbid=0&cr=1 *City of Millbrae
Video Tutorial Link
https://portal.laserfiche.com/Portal/Welcome.aspx?repo=r-c2783ec8 https://www.youtube.com/watch?v=dBNt5-KVvZw&feature=youtu.be City of Napa https://lf.cityofnapa.org/WebLink/Welcome.aspx?dbid=0&repo=CityOfNapa&cr=1 City of Newport Beach https://ecms.newportbeachca.gov/Web/Welcome.aspx?cr=1 City of Placentia http://records.placentia.org/weblink/Welcome.aspx?cr=1 City of Pomona http://public-records.ci.pomona.ca.us/weblink/Browse.aspx?dbid=0&cr=1 *City of Rancho
Cucamonga
https://rcdocs.cityofrc.us/WebLink/Welcome.aspx?cr=1
City of Rancho Palos
Verdes
https://documents.rpvca.gov/WebLink/Browse.aspx?cr=1
City of San Luis Obispo http://opengov.slocity.org/WebLink/browse.aspx?cr=1 City of South San
Francisco
https://weblink.ssf.net/weblink/Browse.aspx?cr=1
City of Temecula http://laserfiche.cityoftemecula.org/WebLink/Browse.aspx?dbid=2&id=51&row=1&cr =1
City of Temple City https://portal.laserfiche.com/Portal/Welcome.aspx?repo=r-0825c3f0 City of Tustin https://webdocs.tustinca.org/Weblink/Browse.aspx?dbid=0&cr=1 City of Vista https://records.cityofvista.com/WebLink/Browse.aspx?dbid=0&startid=4&&cr=1 *Town of Truckee http://laserfiche.townoftruckee.com/WebLink/Browse.aspx?dbid=0&cr=1 AGENDA
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Arc GIS Integration
County Government
*Fresno County Public
Health
https://www.fresnohealthinspections.org/
Hawaii County http://records.co.hawaii.hi.us/WebLink/Welcome.aspx?cr=1 *Riverside County
TLMA
http://weblink.rctlma.org/WebLink/Search_tran.aspx?cr=1 *San Bernardino
County PW
Arc GIS Link
http://170.164.60.159/WebLink/Welcome.aspx?dbid=3&repo=SBCPublicWorks https://sbcountydpw.maps.arcgis.com/apps/webappviewer/index.html?id=998f9db88 f77437cbb0842885685fd87
ECS Weblink
ECS Weblink Demo https://portal.laserfiche.com/Portal/Welcome.aspx?repo=r-d2913526 System Integration - Laserfiche provides the ability to easily send and pull data information from itself to other business applications in the organization. The ECS team of professionals has executed successful integrations between Laserfiche and 3rd party applications using multiple tools provided including the SDK toolkit, Out of Box Connector wizard, Workflow, Forms and out of box URL links.

Common Integrations including but not limited to:
 Financial Systems: Tyler-InCode Technologies, Munis Financial, JD Edwards, Eden Financial, Springbook, QSS, Peoplesoft Financials, SAP
 ERP/CRM Systems: Peoplesoft, NeoGov, Datatel, Microsoft Navision & Dynamics, Linux-Based, Green-screen, Banner, SalesForce, Redtail
 Permit Systems: Sungard Permits, H.T.E., Accela, Eden, Tyler-Energov*  GIS Systems: ESRI, AutoDesk, Geo Docs
 Law and Justice: ISD Court Case Management, HITS (Hawaii Island Tracking System), ECS Custom Upload to District Attorney, Mugshot and Sixpack Applications, Criminal Justice Information Systems (CJIS)
 Other Applications: Microsoft Office & SharePoint, PlanetPress Transactional Documents, Psigen capture, DocuSign Digital Signatures, Granicus, eScribe  Cloud Hosted: Amazon Cloud, Azure and private
 And hundreds more with Laserfiche Connector
* Tyler EnerGov Integration by ECS Imaging
In 2015, ECS Imaging developed a custom integration with the Tyler EnerGov permit system. The Integration offers organizations the ability to centralize long term and archival storage of EnerGov documents and files in Laserfiche. The integration automates the process for sending documents to Laserfiche in an intelligent way – through dynamic routing – that stores incoming documents and metadata into an easy to browse folder structure in Laserfiche. The seamless integration provides users the ability to easily retrieve documents directly from Energov while being stored in Laserfiche. The Integration works with both the Tyler Energov On-premise and Cloud Versions.

Data Conversion / Migration - ECS has performed many data migrations and has the tools and expertise to ensure a smooth transition. We will design a data migration strategy that maximizes the speed of your migration while balancing the need to eliminate downtime. The following provides a list of over 30 different systems converted by ECS to Laserfiche. For some of the more frequent system conversions we have developed a seamless program to help you transition quickly and accurately. Conversions include documents and associated data such as file names, index values, and annotations. Conversion list:

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1. Questys

2. FileNet

3. LibertyNet

4. AX/OTG/Legato

5. Sire

6. OnBase

7. ImageNow

8. DISC Image

9. Image X

10. Documentum

11. SharePoint

12. Papervision

13. Alchemy

14. Microsoft Access

15. OpenText

16. Minolta

17. Sytech

18. Content Verse

19. DAZEL

20. ImageFlow MuniMetrix

21. HP Trim/Rim

22. Infoworks

23. Exigen – Visiflow

24. Fortis/File Magic

25. Alfresco

26. Stellant

27. ATPAC

28. DocStar

29. Excalibur on VAX

30. IBM Content Manager

31. Versatile

32. Sytech 1DocStop

33. Presynct
Technical Certifications
Certifications:
 MBA
 PMP
 Comptia A+
 Comptia Network+
 AIIM Capture Practitioner
Programming Languages:
 C++
 C#
 Java Script
 HTML/HTML5
 VB.NET
 Visual Basic
 SQL
Organizational Chart
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ECS Customer Locations and Commitment
Over 400 Public and Private Sector Customers including 130+ Cities.

How the ECS Team is here for you:

Executive Team
 Key Stake Holders
 Ensuring (ARO) Accountability,
Responsibility, Ownership
 Leadership
Customer Success Team
 Main Point of Contact /Feedback
 User Experience and Success
 Coordination of Services
 Product Consulting
Project Management Team
 Projects for Business Process Improvements
 Automated Workflows & Forms Processes
 Laserfiche Integrations
 Training on Laserfiche solutions
Technical Support team
 Technical Support
 Updates and Upgrades
 Server and Cloud Migrations
 Training on products
ECS is committed to our customer’s success:

By providing exceptional and consistent implementation, training, and support services we can ensure that our customers have the tools and knowledge to successfully achieve their document management initiatives. This is reflected in the feedback we have received from our customers through over 90+ 5-Star Google Reviews between our two offices. Links to Google Reviews: Southern CA, Northern CA, and Customer Success Stories.

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Laserfiche Qualifications
Laserfiche Leads in Local Government
 Laserfiche began in 1987 and is used by more than 40,000 customers worldwide  Laserfiche has over 30 years of experience in the local government market and is used by thousands of government agencies worldwide including over 3,000 Cities and 1/3 of the Counties Nationwide
 Laserfiche is the enterprise content management (ECM) of choice for the majority of CDG’s top digital cities and counties
Laserfiche Document Management Software is an enterprise suite designed with the same look and feel throughout. It is easy to install, easy to learn, and easy to use. It provides complete control over what type of information is stored, where it is stored, how long it is kept, and who can view that information.

Granular security provides multiple levels of protection against unauthorized access to information.

Users can benefit from a multitude of powerful search methodologies, including full-text, metadata, annotation or folder/file tree search.

Laserfiche Server is an extremely efficient and robust application that creates a very small network footprint yet can scale to support thousands of users, multiple databases, and an abundance of information. The base server is a security gateway to the suite of Laserfiche products. Images and OCR text are stored natively as TIFF documents and ASCII files (Group IV Compression) to guarantee document integrity as well as future availability. Laserfiche is optimized for Microsoft SQL Server database platform. Metadata information is stored within the database server to allow for scalable quick access. Since Laserfiche utilizes Microsoft SQL database as its backend, it is fully ODBC compliant, meaning it can communicate with most any standard data source.

Laserfiche Solution Highlights
Content Management:

Document Management
Content Capture and Imaging
Any File Type content
Process Automation:

Business Process Automation
Robotic Process Automation
Electronic Forms
Reporting and Analytics
Platform Services:

Records Management (50515.2)
Security and Compliance
Cloud Content Management
ECM Integrations
 Workflow & Robotic Automated Processing
 Electronic Forms
 Electronic Signatures
 WebLink Public Portal
 Content Management
 Records Management
 Access via Desktop, Web, Mobile
 Audit Trail & Reporting
 Redaction & OCR
 Desktop & Web Administration
 Advanced Capture Tools
 Integration Tools & SDK
 Trusted Systems Compliance
 Cloud & Self Hosted
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Laserfiche Awards and Recognition
Laserfiche has excelled at winning awards throughout its legacy since 1987. Here’s a few recent very accomplished accolades.
 Gartner Peer Insights - Laserfiche Named a 2020 Gartner Peer Insights Customers’ Choice for Content Services Platforms. The “Voice of the Customer”  Gartner Peer Insights shows 95% would recommend Laserfiche and overall rating of 4.7 of 5.  Nucleus Research Traditional old-style enterprise content management (ECM) was an inflexible product designed purely for document storage and simple retrieval. Today, modern ECM includes advanced technologies such as artificial intelligence (AI) and machine learning (ML) that automate business processes, improve data capture and classification, provide contextual search capabilities, and deliver information governance. The Nucleus Research ECM Technology Value Matrix 2018 reflects advances made this past year, evaluating vendors for functionality, usability, and the value that a vendor’s solution brings to the client.  Nucleus Research analyzed the experiences of several Laserfiche clients to understand why they chose that vendor’s enterprise content management (ECM) software solution, and what factors contributed to the continued relationship. Our research found that customers selected Laserfiche for three key reasons over its ECM competitors: user friendly interface, sophisticated functionality, and superior customer support. Nucleus also determined that the Laserfiche client retention rate for this survey was greater than 90 percent. (2017)  Infotech Research Group – Recognized by leading analysts for expertise in serving the government market
 Center for Digital Government – Regularly published in Center for Digital Government trend reports on process automation and shared services
 Government Executive – Featured though leader in Government Executive publication  Computer World - Best Places to Work
 Best in Biz Awards
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Qualifications and Experience of Proposed Project Team
Debbi Bodewin, Chief Consulting Officer
25+ Years of Industry Experience
With ECS since 1995
Surpassing 25 years developing ECS to become what it is, she leads the company's consultative techniques and customer centric approach. She leverages her extensive experience in customer service and consulting in the ECM industry to support the ECS customer base. She appreciates the opportunity to help digitally transform organizations with the latest technology and provide them with superior customer service.

Qualifications and Certifications
 B.A. Marketing, minor in Spanish – Cal State
University, San Bernardino
 25+ years of experience with Laserfiche and
Customer Success
 Best Practices for the ECM industry
 Product Specific Education: Comprehensive
understanding of the entire Laserfiche
Product Suite, Integrated Products, Capture
Solutions, Compliance standards
Career Highlights & Accomplishments
 Serves as Corporate Director since 2000
with ECS Imaging, Inc.
 Has overseen hundreds of customers in the
last 25-years including ECS’ largest accounts
with hundreds of users and Fortune 200
company.
 Internationally-traveled, bi-lingual in
Spanish
 Served many years on several non-profit
Board of Directors for philanthropic causes.

Chad Rodriguez, MBA - Chief Technology Officer
Laserfiche Gold Certified Professional
14 Years of Industry Experience
With ECS since 2010
Laserfiche Experience:
 Infrastructure Design and Consultation
 Enterprise Wide Project Management
and Implementation
 Third Party Integration
 Data Conversions
 Data Import and Indexing Automation
 Workflow Automation
 Business Process Automation
Education & Certifications:
 BS in Computer Science & Engineering –
University of La Verne
 MBA in Technology, Management &
Leadership – University of La Verne
 More than a dozen Laserfiche
Certifications
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Toni Lewis – VP of Professional Services
25+ Years Industry Experience
With ECS since 2021
Project Experience:
 Project Management
 Process Improvements
 Six Sigma
 System Implementation
 System Administration
 Business Analyst
 Laserfiche, Microsoft Dynamics CRM, Banking
systems and other line of business
applications
Education and Certifications:
 Project Management Professional (PMP)®
Certification
 Lean Six Sigma Green Belt Certification
 Integrated Quality & Project Services
 Electronic Records Management Certification
 AIIM Enterprise Content Management
Certification
 B.S. Secondary Education (English & Business)
 AIIM Chapter President
Kevin Ng – Project Manager
Laserfiche Certified Professional
8 Years of Industry Experience
With ECS since 2012
Project Experience:
 Project Management
 Extensive experience in software
installation
 Business Process and Workflows
 Workflow, Forms, Quick Fields
Education and Certifications:
 B.S. Mechanical Engineer – San Jose State
University
 4 years of IT support desk experience
 4 years Laserfiche Implementation
Experience
 All Laserfiche Certifications
Brian Grove, Senior Business Analyst & Training Specialist Laserfiche Gold Certified Professional
With ECS since 2017
Laserfiche Experience:
 Records Management Configuration
 Third Party Integration
 Data Conversions
 Quick Fields Automation
 Workflow
 Business Process Automation
Education and Certifications:
 Information Systems and Computer
Science – West Valley College
 All Laserfiche Certifications
 Law Enforcement Level 2 CJIS Security
Certified
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 Project Management and
Implementation
Cristobal Guerrero, Software Engineer
Laserfiche Gold Certified Professional
With ECS since 2014
Laserfiche Experience:
 Workflow
 Data Conversions
 Software Integration
 Forms Processing
 Quick Fields Automation
 Laserfiche SDK
 Laserfiche Connector
Education & Certifications:
 BS in Computer Science – CSU San
Bernardino
 AS in Computer Information Systems
 All Laserfiche Certifications
 CompTia A+ Certification
 Scripting and Programing
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Questions / Response to Scope of Services
Technical Specifications

1. Required Specifications
Ability to scan and import standard data file formats, as well as large-scale maps and plans, Laserfiche is capable of accepting any file type for storage including large format maps and plans, (NOTE:

Large format documents require a large format scanner). Laserfiche supports virtually all file formats.

TIFF, PDF, CAD, MS Office, HTML, JPEG, BMP, PNG, AVI, MPEG, MP3, WAV, etc. Laserfiche supports the viewing of TIFF files natively. PDF files are viewable natively within the client when an adobe reader application is installed on the workstation. All other content will be opened using the files native application and can be edited in those applications.

OCR functionality
Documents can be processed using OCR to make the document full-text searchable (i.e. you can search content within a document), or indexed by extracting certain key information and inserting that information into index fields associated with a document template which provides additional search criteria.

The accuracy of text recognition through OCR can be affected by a variety of factors, such as documents scanned at an angle. However, there are actions you can take to improve the accuracy of OCR processing. Using image enhancement tools such as Deskew, Despeckle, and Rotate can greatly improve the accuracy of the OCR process. Image enhancement can be applied to a document temporarily and removed once the OCR process is complete.

Boolean, metadata and full text searching
Laserfiche Full Text Search supports “Fuzzy Logic”, Relationship Operators, Wildcards, and proximity.

Customizable reporting capabilities, including the ability to export reports as both PDF and Microsoft documents (such as Excel or Word)
Laserfiche Audit Trail Reporting is a Web application that enables you to view, filter, and export audit data stored in binary log files. You can create reports to analyze audit data, view the information as a chart, filter it to include only the information relevant to you, and export the data for use in spreadsheet programs such as Microsoft Excel. You can also save reports for future use. Once Laserfiche Audit Trail Reporting has been installed and configured, users will be able to access it and run reports using a Web browser.

Ability to publish documents to the City’s website for public access The Laserfiche Public Portal (Weblink) allows you to share documents externally for private and confidential content. Confidential content can be redacted before being made available. The system can monitor and report suspicious activity and restrict flagged content. Administrators can determine what files and folders are made available to external parties.

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Ability to “pull” data to auto-populate indexing/metadata values from other systems Laserfiche can be configured to automatically lookup an external database and populate index fields from information in the database. Lookup processes retrieve information from a third-party database and store them with the document processed in Quick Fields, Connector, Forms or Workflow processes.

As a real-time process, Field Lookup can be used in various stages of processing, including to update information during Revision. Field Lookup matches one or more values extracted from a document with a column or columns in a third-party database. When a match is found, any value from the corresponding row in the database can be used to identify a page, populate a field, determine the document name, or determine where the document will be stored. The lookup will pull data from the first row whose columns match the specified inputs. The lookup can begin when a field is updated, when a specified key is pressed, or when the document is processed.

Retention management per the City’s retention schedule
Laserfiche does allow for the configuration of retention periods. Retention periods can be customized and applied to reports and folders within the Laserfiche repository. There are two primary methods for assigning retention management to documents depending on the level of central records control desired by the City. One option is to simply use index fields that include the effective data, record type and destruction date to administer records. In this case a workflow is typically generated to add X number of years to the effective date to automatically calculate the destruction date and a search is performed for reporting or for purging of records. The other option is to use the Laserfiche Records Management Edition, which provides robust and formal retention control, but requires additional administration and a strict records series structure for the folder structure. Either methods requires developing a list of each record type and assigning that record type at time of import, either by selecting a record type from a drop-down list or by its folder location in the repository.

Security for confidential records, including Personally Identifiable Information (PII) Laserfiche security can be divided into Feature Rights, Access Rights, Privileges and Tags. Feature rights make up the actions a user can take as part of their global security profiles, while Access Rights allow those actions to be fine-tuned based on the type of object to which rights are assigned. Access Rights control user access to folder structures, documents, document annotations, volumes and metadata.

Permissions provide the ability to distribute administrative functions without providing systemadministrator level access. For example, the network administrator can be given the ability to create user accounts and assign access rights, but not be able to open any documents in the system. Security tags are a way of dynamically assigning security to documents. Tags are user definable and represent the sensitivity level of the documents to which they are assigned. The access level of users is determined by the tags to which they have been granted access. For example, if a document has been assigned a “Subpoenaed Record” tag, a user without access to the “Subpoenaed Record” tag cannot view the document even if they have rights to the location where the document is stored.

Images and/or text associated with a document can be redacted, allowing you to hide sensitive material from unauthorized users. Only users with sufficient security rights can view redacted material, which will appear highlighted in gray. Users without security rights will see a black or white area, instead of the image or text behind it. Workflow can be configured to automatically add a redaction to a document/record, apply security tags or security rights.

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2. Software System Licensing
Provide an explanation on the software licensing model for the proposed solution (concurrent user or named user licensing).

Laserfiche offers several user license types depending on what tasks the user needs to perform within the system:

User License Types:
 Named Full User / Device User – Full privileges, limited only by security. License can be configured for a user or a device with multiple users able to log into it.  Participant User – For employees. These users will have read-only repository access and the ability to participate in Forms processes.
 Community User – For non-employees. These users will have read-only repository access and the ability to participate in Forms processes.

Public User License Types:
 Anonymous Public User – Anonymous general public access is through the Weblink Public Portal with a view only access level. On the Cloud the licensing is per view. For Self hosted it is concurrent viewing or unlimited. Weblink can also be used for internal users to have view only access.
 Anonymous Forms Public User – Anonymous public users who submit Forms via the Forms Portal.

3. System Architecture
a. High level diagram of the required hardware architecture.

MSSQL or SQL Express will need to be acquired.
b. Hardware and software requirements including server operating system, database server, client browsers supported, etc.

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Operating System
Supported Operating Systems (x86):

Windows 7 SP1 and above
Server 2008 R and above
Database Management System
Supported Database Management Systems (x86):

MSSQL 2008 v10 SP1 & SP2 and above
Supported Web Browsers
Google Chrome 6+
Mozilla Firefox 4+
Internet Explorer 10, 11
Microsoft Edge
Safari 4+
Supported Mobile Devices
Apple iOS 8+
Android 4.0.3+
Windows 10
c. List of scanning hardware that is required for the solution Laserfiche is hardware agnostic which means it can be used with a variety of scanners. As a premiere partner with Canon and Fujitsu we can provide recommendations and discounts on compatible desktop and production scanners.
d. Detail the inherent backup and recovery functionality that is available within the software Laserfiche Cloud is backed-up automatically. To ensure recovery in the event of a disaster, Laserfiche repository data is backed up every 6 hours. Database backups are encrypted and stored in Amazon S3 (Simple Storage Service). Backup data is actively replicated to alternative data centers. Backups are never overwritten and all backups are kept for at least 14 days. The recovery time objective in the event of a disaster is 2 hours.

For Self hosted systems backups are done through third party backup software. In additional to typical daily and incremental backups, we can also provide a disaster recovery cloud hosted backup plan to meet Trusted System requirements.

4. Implementation and System Configuration
ECS Implementation
As a project-based firm, ECS Imaging, Inc. understands that our reputation is based on the impression we leave with our clients at the end of each project engagement. We place a great deal of emphasis on our project plan and the implementation methodology behind that plan. We have found this emphasis to be beneficial in ensuring that all your expectations are met and exceeded throughout the implementation process.

At ECS, we have extensive experience implementing turnkey Laserfiche records management, document management, and business process automation solutions for hundreds of clients. Our experience implementing systems in similar environments provides us with significant insights into the best practices for your project. We intend to provide professional customized recommendations and solutions to your organization from kick-off to go-live to ensure a successful project implementation.

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To enable a controlled, effective and timely implementation we would recommend a phased approach.

We have used this technique successfully in many previous implementations. The following section outlines the ECS methodology for implementation and is based on PMBOK guidelines published by the Project Management Institute.

Project Management Methodology
Step I: Requirements Analysis - Gather and Confirm All Requirements for a Successful Implementation Performing a thorough requirements analysis is a critical first step to successfully completing a project on time and within budget. The requirements analysis involves a re-examination of the documents that will be captured, the processes that will be automated and the way people will use and interact with the documents once they have been digitized. During the requirements analysis, important design factors such as security, access and retention requirements will be examined and documented.

Step 2: Planning - Define the Formal Work Plan, Checkpoints and Milestones for the Project The formal work plan will serve as the master schedule by which progress is measured. The work plan will include all project-related tasks, as well as all required resources. The published work plan will also be used to track all project-related activities and generate scheduled and ad hoc progress reports. A mutually accepted work plan will be developed before work on the project will begin.

Step 3: Design - Design Every Aspect of the System in a Design Specification Document Design is usually the first milestone of the project plan and is always documented in detail. System specifications will be developed to meet the needs outlined in the requirements analysis. These specifications will be submitted for approval before the build process begins. Design includes identifying and developing folder structure, index values/metadata, approval processes, and retention and security.

Step 4: Build - Build the Application According to the Design Specification The system should be built according to the approved specifications. Any changes that need to be made should be made to the specification and agreed upon before they are implemented.

Step 5: Test - Test the Application for Functionality, Performance and Design, According to the Specification
Before the solution is rolled out, comprehensive testing should be done. It’s important to identify issues through testing so that productivity is not hindered once the system goes live.

Step 6: Revise - Revise the Application per Testing Results and Conform to Design Specification Based on test results, there may be functional or performance issues that require modifications to hardware or software components to address. System modifications should require the approval of an appended specification before they are made.

Step 7: Rollout - Launch the Application, Supported with Communication, Training and Service The system should be rolled out based on a defined plan. All rollout activities, such as pilot testing, change management activities and training should be coordinated to ensure a smooth transition to the new system.

Roles and Responsibilities
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Role Client Responsibilities
Client
Executive
Sponsor
 Has final authority and responsibility for the project  Reviews and approves changes to project requirements and project scope  Allocates resources towards the completion of project tasks  Approves final deliverables
Client Project
Manager
 Reports to and receives direction from Client Executive Sponsor  Participates in and approves of project plan requirements, scope, and deliverables  Manages, reviews, and prioritizes the client-side project tasks with objective to stay on time and on budget
 Provide status and progress reviews to project team and Client Executive Sponsor  Manages client-side resources (project team members)
 Monitor and control project schedule, budget, and quality  Reviews and approves deliverables
 Signs off project milestones
Client
Department
Managers
 Identifies the department requirements to Client Project Manager  Manages the completion of department specific project tasks  Supervises department specific resources
 Reviews and approves department deliverables
Client IT
Manager
 Validates feasibility of hardware requirements
 Acquires and manages configuration of server and client hardware  Supervises IT specific resources
 Reviews and approves IT deliverables
Client Trainers  Responsible for client hosted training  Serves as the client’s subject matter expert
 Long-term power-users or super-users of system information and on-going training for new and existing staff
ECS Imaging Responsibilities
ECS Executive
Sponsor
 Has final authority and responsibility for the project and deliverables  Reviews and approves changes to project requirements and project scope  Provides additional resources for scope changes
 Finalize contract negotiations and commitment of ECS Imaging, Inc. to project  Leads the teams involved for accountability, responsibility and ownership ECS Customer
Success
Manager
 Provide consulting and recommendations for business process improvements  Monitor Project Manager accountabilities
 Monitor Technical Manager accountabilities
 Maintain active relationship with Client’s Project Sponsor  Ensure exceptional User Experience and Success
ECS Project
Manager
 Provide progress updates
 Provide structured implementation methodology
 Communicate required process changes to implement solution  Prepare and coordinate solution deployment
 Coordinate the availability of staff to meet requirements of project plan  Communicate and confirm scheduled times with the client and ECS staff  Make recommendations for business process improvements  Responsible for delegating configuration and setup per requirements and analysis (engineers and analysts to be determined based on project requirements)  Drive systems testing; resolve nonconformance’s
 Participate in User Acceptance Testing; resolve nonconformance’s  Coordinate development of custom documentation to be provided to client AGENDA
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ECS Business
Analyst
 Make recommendations for business process improvements  Analyze current methods and map to desired outcome
 Identify gaps between desired outcome and standard software capabilities ECS Trainer  Provide training to Client Trainers and other staff  Develop training documentation
ECS System
Engineer
 Configuration and setup of system
 Installation and Configuration
 Onsite and Remote Technical Support
 Onsite Training
 Development Tasks (when needed)
ECS Software
Engineer
 Conversion recommendations and tasks
 Development tasks
 Integration recommendations and tasks

5. Conversion/Migration of Existing Content
ECS has extensive experience in migrating documents from legacy systems as well as from file shares and network drives to Laserfiche.

6. Education and Training
System Administration: System administrators should be encouraged to participate in as much of the implementation process as possible so they understand how the hardware and software components are configured and work together.

System Administrator Training begins with a comprehensive overview of the Laserfiche System. This includes each component reviewed in detail. Integration and installation issues are also addressed. The role of the trainer is to provide the participants a thorough understanding of the Laserfiche system so that they can develop, integrate, and manage the system at their organization.

As a Training Outline, they will be learning: Template Creation and modification, folder design concepts, Laserfiche security setup and administration, database backup, other miscellaneous tips and tricks for the Laserfiche System Administrator, volume management, other Laserfiche products/plug-ins, most common Laserfiche problems and how to resolve them. Some of these functions may be taught also to the Department Manager. The System Administrator is usually someone with a good knowledge of computers; often an Information Technology person would be best for this role.

Technology Basics: This hands-on or group training is for users who have never used Laserfiche before.

Some of the topics covered in this training are: Annotations, Customizing the Document Viewer, Document Metadata, Using the Folder Browser, Electronic Documents, Searching, Importing Documents, Exporting and Printing Documents, and Snapshot.

One session will be comprised of scanning, batch scanning, advanced scanning, importing and indexing.

It is recommended that only a few at a time be in this session, as this session includes hands-on training for each person. It’s important that each Scan operator actually scan in real documents and get familiar with the process.

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This hands-on or group training is for user who will be scanning documents into Laserfiche using Laserfiche Scanning. Topics discussed in the training are indexing, short-cut keys, batch processing techniques, and cleanup tools.

The second session will be for retrieval and viewing only users. It is recommended that there are no more than 10 individuals per session. This will address the various retrieval methods, viewing options, printing, emailing and customizing tool bar options.

This session includes detailed instruction on the various methods for searching within Laserfiche including Quick Search and the Customize Search option for more advanced search criteria. This session also covers search results and what information is returned, how to open and view documents, and how to utilize the information returned.

User Controls: This training is included in Technology Basics for End-User features and functionality.

Security Maintenance Training: This training can be included in Administrator Training session for System Administrators
Error Handling: This training can also be included in the Administrator Training session for System Administrators.

7. System Maintenance/Support
ECS GOLD Priority Support is offered for on-site and remote technical assistance. Hours can be used for any type of service offering including: configuring workflows, forms, integrations, training, remedial support, additional consulting requirements, or for version upgrades/releases of the software. Support hours are 7:30 am – 5:00 pm, Monday – Friday PST excluding major holidays. All support will be provided through ECS Imaging, Inc. directly.
• Software problem isolation and identification procedures The following demonstrates our escalation process.

Tickets Reviewed by Escalation Manager
Tickets open 2+ business days
Tickets not updated by technician for 2+ business days
Tickets that require Laserfiche Development assistance
Tickets Automatically Sent to Escalation Manager
Tickets open 5+ business days*
Tickets with no easily defined resolution
Case by case approval by management
*Exceptions – long term projects, waiting on client, waiting on hardware, etc. • How new software is released and installed
ECS notifies customers through various methods including but not limited to: the ECS monthly eNewsletter, ECS website updates, and through periodic email and phone call contact by your dedicated Account Manager. Our free monthly webinars also inform on important updates, new features and product roadmaps.

The frequency of updates is as follows: Minor releases every year, with major releases typically every 4 years. Upgrades are available for download from the Laserfiche Support Site with detailed instructions AGENDA
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on how to manage the installation. However, ECS will assist the City with all Laserfiche upgrades, we can also provide training if your IT staff prefers to handle this internally.

For Laserfiche Cloud the updates are done automatically after hours. Typically at least quarterly but often more frequently as new features are added.
• If third-party software is used, information describing third-party software support No third-party software is being proposed.

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Cost Proposal
ECS is proposing 3 options based on the requirements and our recommendations.

Option 1 – Laserfiche Cloud Hosted Professional Tier with 5 Full Users and Weblink Public Portal plus:

Laserfiche Cloud Professional Tier includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email, Starter Audit Trail+, Workflow & Forms Process Automation, Connector, Surveys, 1 Workflow Bot, 10 Quick Fields Complete w/Agent, MS Office & SharePoint Integration, CRM Integrations for MS Dynamics 365, Salesforce & Redtail. 50,000 RESTful web API calls/month.

Total: $8,800 First Year. $4,750/annually
Option 2 – Laserfiche Cloud Hosted Site License under 15,000 Population includes 100 Full Users plus:

Laserfiche Cloud Business Tier includes: Direct Share, Data Encryption at Rest, Autoscaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email, Advanced Audit Trail, Workflow & Forms Process Automation, Connector, Surveys, 1 Workflow Bot, 10 Quick Fields Complete w/Agent, MS Office & SharePoint Integration, CRM Integrations for MS Dynamics 365, Salesforce & Redtail. SDK, Unlimited Weblink Public Portal & Forms Portals. DocuSign Integration and Records Mgmt. 100,000 RESTful web API calls/month.

Software-as-a-Service
Laserfiche Cloud Professional Document Management and 100 GB storage per user for 5-49 users.

SKU Unit Price Quantity Line Total
CLENF2 $ 830.00 5 $ 4,150.00
CLPALP $ 600.00 1 $ 600.00
flag Cloud Professional Subtotal $ 4,750.00
Description
Laserfiche PF Cloud Professional Users (5-49)
Laserfiche PF Cloud Public Portal (Up to 1,000 Views/month) Professional Services (One-time)
SKU Unit Price Quantity Line Total
ECSTK $ 4,500.00 1.0 $ 4,500.00
Subtotal $ 4,500.00
Description
ECS Turnkey Configuration, Consulting, Project Management & Training Tax Rate 0.00% Tax $ -
Shipping $ -
Discount $ (450.00)
(First Year) Total Upfront Cost $ 8,800.00
(Second Year Onwards) Total Cost Paid Annually $ 4,750.00 Software Only (Download Only) Software-as-a-Service
Laserfiche Cloud Business Document Management and 100 GB storage per user for 25+ users.

SKU Unit Price Quantity Line Total
CLXGOV15 $ 15,450.00 1 $ 15,450.00
flag Cloud Business Subtotal $ 15,450.00
Description
LF City Site License 100 Full Users, 10TB Storage (Population <15,000) AGENDA
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Total $18,450 First Year. $15,450/annually
Option 3 – Laserfiche Subscription Self Hosted On-Premises Site license under 15,000 Population includes 100 Full users plus:

Laserfiche Subscription Business includes Import Agent with Email Archiving, Advanced Audit Trail, Full SQL Support, Workflow, Forms Pro, Connector, MS Office 365 and SharePoint Integration, Federated Search, DocuSign Integration, Records Management, Enterprise Identity Management, 10 Quick Fields Complete w/Agent, 15 Repositories & Unlimited Content Servers, Unlimited Weblink Public Portal and instances, 3 Forms Portals, 3 Sandboxes with 10 users, and SDK.

Total $18,450 First Year. $15,450/annually
ECS Professional Services for all 3 options include: Repository setup, Training for Clerks Department users and Administrator, and Customizing the Weblink public portal.

Additional services available for Forms and Workflow automations, integrations, and any other services at $175/hour with our Gold Support all inclusive services package.

Professional Services (One-time)
SKU Unit Price Quantity Line Total
ECSTK $ 4,500.00 1.0 $ 4,500.00
Subtotal $ 4,500.00
Description
ECS Turnkey Configuration, Consulting, Project Management & Training Tax Rate 0.00% Tax $ -
Shipping $ -
Discount $ (1,500.00)
(First Year) Total Upfront Cost $ 18,450.00
(Second Year Onwards) Total Cost Paid Annually $ 15,450.00 Software Only (Download Only) Software-as-a-Service
SKU Unit Price Quantity Line Total
JSXGOV15 $ 15,450.00 1 $ 15,450.00
flag Subscription Bus Subtotal $ 15,450.00
Description
Laserfiche BT City Site License 100 Full Users (Population <15,000) Professional Services (One-time)
SKU Unit Price Quantity Line Total
ECSTK $ 4,500.00 1.0 $ 4,500.00
Subtotal $ 4,500.00
ECS Turnkey Install, Configuration, Consulting, Project Management & Training Description
Tax Rate 0.00% Tax $ -
Shipping $ -
Discount $ (1,500.00)
(First Year) Total Upfront Cost $ 18,450.00
(Second Year Onwards) Total Cost Paid Annually $ 15,450.00 Software Only (Download Only)
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References
City of Fresno
2600 Fresno Street
Fresno, CA 93721-3601
Contact: Dennis Jones, Database Administrator
Phone: (559) 621-7117 Email: [email protected]
Project Description: In late 2015 the City of Fresno requested Statements of Qualifications from qualified vendors to provide professional services to assess its current Laserfiche installation and provide services to establish folder structure and document naming conventions, a new document capture methodology, implement workflows to support automating business processes, and expand its use of the Laserfiche system in the Public Works Department.

ECS was selected as the City’s vendor of choice to support and expand the City’s Laserfiche Avante System. The system included licenses for 8 users, Advanced Audit Trail, Quick Fields, Zone OCR and Real Time Lookup, Import Agent, Web Access, and Scan Connect. Since then the City has added Weblink Public Portal, upgraded to Rio enterprise with 200 users and the Connector for integrations. The system is integrated with Accela in the Building department, and there are many workflow and Quick Fields automated processes.

City of Millbrae
581 Magnolia
Millbrae, CA 94030
Contact: Elaine Tran, City Clerk
Phone: (650) 259-2373 Email: [email protected]
Project Description: Acquired through an RFP process. 10 User Laserfiche Cloud System implementation and configuration in 2019.

City of Hanford
319 N. Douty Street
Hanford, CA 93230
Contact: Eric Forcey, IT Manager
Phone: (559) 585-4746 Email: [email protected]
Project Description: Customer since 2017, ECS supports the City’s Laserfiche Avante system with 37 Users, Forms Essentials, Mobile, Web Client, ScanConnect, Quick Fields Bar Code, and Quick Fields Zone OCR.

City of Temple City
9701 Las Tunas Drive
Temple City, CA 91780
Contact: Peggy Kuo
Phone: (626) 285-2171 Email: [email protected]
Project Description: ECS was selected through an RFP process as the vendor to implement a document management system and provide scanning services. In April, 2014, we installed a Laserfiche Avante system with 2 Named Users, Web Distribution Portal, Web Access, and Mobile. A year later the City AGENDA
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upgraded their Web Distribution Portal to a Standard Public Portal. Scanning services were provided to the City Clerk’s Office and the Building Department.

City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
Contact: Stacy Anderson, Admin Secretary/Records
Phone: (559) 935-2313 Email: [email protected]
Project Description: Acquired customer through VAR transfer in 2017. ECS provided services to convert the City’s PD to Laserfiche Cloud in 2019. 3-User Cloud system with Process Automation (Workflow), Connector, and Import Agent.

City of Clovis Police Department
1233 5th St.

Clovis, CA 93612
Contact: Melinda Flores, Records Manager
Phone: (559) 324-2537 Email: [email protected]
Project Description: ECS acquired the City’s PD through a VAR transfer in 2016. ECS currently supports their Laserfiche Avante system with 43 Users, 50 Forms Authenticated Participants (users who can participate in Forms processes and have Read-only access to the repository), Forms Professional, Forms Portal, Advanced Audit Trail, Import Agent, Quick Fields Zone OCR, Quick Fields Real-Time Lookup (Quick Fields are used for automated data extraction), Public Portal (allows the public to access designated documents/information online), Connector (integrations), and ScanConnect.

City of Tulare
411 East Kern Avenue
Tulare, CA 93274
Contact: Jason Bowling, IT Manager
Phone: (559) 684-4266 Email: [email protected]
Project Description: ECS Customer since 2018, ECS supports the City’s Laserfiche system with 10 Users, each with email and snapshot capabilities, Web Client, and ScanConnect.

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Implementation Schedule
The project timeline is flexible, and we will work with your team to determine the right time and pace for the project. Below is an outline of the services that we will provide to ensure a successful implementation of the system.

After the specific scope of work is defined, we will determine the timeline for the project. We are flexible regarding the start time of the project; including consulting, installation, configuration, and training of all users. The following is a high-level project plan with milestones and benchmarks:

Step Description of Tasks Date
1 Kickoff Meeting: In the initial meeting, we will review the project plan, define project rolls, discuss and review project scope, review hardware requirements, set expectations of project milestones, and determine ongoing communication.

May, 2021
2 Software Installation: Upon confirmation of order approval, the software can be installed within two to four weeks, dependent on availability of any requisite hardware. Installation will be a joint effort between the organization’s technical staff and ECS. Detailed hardware recommendations for server-side components will be provided to the organization.

Additionally, we assist with initial client/scanner workstation installations and provide instructions for unattended deployment to any remaining workstations.

TBD
3 Conversion (as needed): ECS’s development team will convert all appropriate documents and data from the existing document management system or document storage. Please refer to the attached documentation for additional details of the conversion process.

TBD
4 Solution Review and Validation Meeting: This meeting is to review the new solution with the organization to ensure the configuration has been completed per the requirements.

Changes to the solution are made at this time. Multiple iterations may occur to achieve the final desired solution.

TBD
5 Business Process Consultation: These meetings will be held to develop an understanding of the organization’s current business processes and to plan an implementation strategy for Laserfiche.

TBD
6 Testing: Testing is performed of the final desired solution to ensure that all aspects of the solution are working as intended. ECS will demonstrate that the system is fully functional, security settings are verified, and system is validated by the organization to be fully operational and to meet their needs as proposed.

TBD
7 Administrative Training: ECS will train the organization’s technical staff on the system’s architecture, databases, backend applications, and interfaces with other systems. Training will also cover how to monitor and manage the security, users, and user rights. This training is designed for the organization’s system administrator and will focus on how to setup the system, folder trees, file structures, templates, volumes, system monitoring, license usage, and backup procedures.

TBD
8 Workflow Training (as needed): ECS will train the organization’s technical staff on configuring automated workflow processes utilizing the Laserfiche Workflow module for the Workflow administrator.

TBD
9 Forms Training (as needed): ECS will train the organization’s staff on building and using Laserfiche Forms. Training will cover the various steps in creating and customizing web forms to be used internally and/or externally.

TBD
10 Records Management Training (as needed): ECS will consult and train the organization’s Records Manager on how to configure and implement the District’s file plan into the TBD
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solution to account for classification of records stored throughout their lifecycle. Training will cover how to manage records (cutoff, destruction dates, freezing of records, legal holds) along with tracking and reporting tools includes.
11 End User Training (Train-The-Trainer or Classroom Style): User training on how to use the software and to understand the business process. Training will cover how to use all of the different software components (Workflow, Forms, etc.).

TBD
12 Resolve any issues (Prior to go live date): After end user training is completed, end users may identify some small adjustments in the business process solution. These items will be addressed prior to the Go Live date.

TBD
13 Go Live. An on-site engineer will be available on the Go Live date. TBD Training
In most cases, training is provided onsite by ECS trainers using the installed system (depending on the current environment). These training sessions can be scheduled for individuals or groups according to their role. Training sessions are developed and tailored specifically to our customers. The duration of training is typically between 1 – 2 days. Training can be provided for new installations, new users, refresher training, updated features and functionality, additional software modules, etc. Below is an overview of the type of training we offer:

On-Site End-User Training
This hands-on or group training is for users who have never used Laserfiche before. Some of the topics covered in this training are:
 Annotations
 Customizing the Document Viewer
 Document Metadata
 Using the Folder Browser
 Electronic Documents
 Searching
 Importing Documents
 Exporting and Printing Documents
 Snapshot
 Emailing Documents
One session will be comprised of scanning, batch scanning, advanced scanning, importing and indexing.

It is recommended that only a few at a time be in this session, as this session includes hands-on training for each person. It’s important that each Scan operator scan in real documents and get familiar with the process. This hands-on or group training is for user who will be scanning documents into Laserfiche using Laserfiche Scanning. Topics discussed in the training are indexing, short-cut keys, batch processing techniques, and cleanup tools.

The second session will be for retrieval and viewing only users. It is recommended that there are no more than 10 individuals per session. This will address the various retrieval methods, viewing options, printing, emailing and customizing tool bar options. This session includes detailed instruction on the various methods for searching within Laserfiche including Quick Search and the Customize Search option for more advanced search criteria. This session also covers search results and what information is returned, how to open and view documents, and how to utilize the information returned.

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On-Site Administrator Training
System administrators should be encouraged to participate in as much of the implementation process as possible, so they understand how the hardware and software components are configured and work together.

System Administrator Training begins with a comprehensive overview of the Laserfiche System. This includes each component reviewed in detail. Integration and installation issues are also addressed. The role of the trainer is to provide the participants a thorough understanding of the Laserfiche system so that they can develop, integrate, and manage the system at their organization.

As a Training Outline, they will be learning: Template Creation and modification, folder design concepts, Laserfiche security setup and administration, database backup, other miscellaneous tips and tricks for the Laserfiche System Administrator, volume management, other Laserfiche products/plug-ins, most common Laserfiche problems and how to resolve them. Some of these functions may be taught also to the Department Manager.

On-Site Power-User Training
Laserfiche Workflow Admin Training - This hands-on training is for users who will be designing workflows within the Laserfiche System. This class is not exclusive to IT, but users should be technically savvy and familiar with IF/THEN logic. Some of the topics covered in this training are: Parallel and Conditional Routing, E-mail Notifications, Reminders / Deadlines, and Repeat/Looping related to business processes.

Laserfiche Forms Training - This hands-on training focuses on the design and configuration of electronic fillable forms. Power-users will be provided instruction on the functions of Forms submitters, approvals, assigned tasks, reports, performance monitoring, and forms as part of workflow configurations.

Laserfiche Quick Fields Training - This hands-on training is for users who will be creating Quick Fields Sessions. Typically, this training is for IT or Power Users of Laserfiche and includes automating Quick Fields Sessions, data capture, extraction and validation, image enhancement, and customizing the handling, processing, and information capture for specific document types. Class material is dependent on the Quick Fields modules purchased.

Laserfiche Audit Trail Training - This hands-on or group training is for user who will be generating or viewing Audit Reports on the Laserfiche Repository. Laserfiche Audit Trail is typically used to investigate the viewing, retrieval, or export of a document from the Laserfiche Repository. This class is typically limited to Administrators and Power Users with comprehensive access to the Laserfiche Repository.

Laserfiche Records Management Training - This is hands-on training covers basic records management concepts for records managers and for general staff. This session provides training on the lifecycle of Records from creation to final disposition and includes setting up retention schedules, managing record series and record folders, determining cutoff instructions and disposition, and compliance requirements.

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Integration Training SDK / LF Connector - Training for IT applies to integration with specified line of business applications.

Laserfiche Online Help Resources
As part of your Laserfiche Software Assurance Plan, all licensed users of the system will have 24/7 access to the Laserfiche Support site where you will find additional online training opportunities. The Laserfiche Support Site offers a variety of resources to help you use your Laserfiche products more effectively including best practices and tips for using the products, troubleshooting information and hotfixes, technical papers on a variety of topics, product demonstration and how-to videos located on the Laserfiche YouTube site, and a Code Library and other resources for developers. The Support Site is updated regularly.

Additional Laserfiche Online Training and Support Options (Login Required) Laserfiche Support Site - https://support.laserfiche.com Laserfiche Answers - https://answers.laserfiche.com
Laserfiche User Manuals - https://support.laserfiche.com/kb/1012253/current-onlinelaserfiche-product-help-files Laserfiche Video Gallery - https://support.laserfiche.com/gallery/#/list#%2Flist Laserfiche Aspire – Learning Resources - https://support.laserfiche.com Laserfiche Certified Professional Program (CPP) - https://www.laserfiche.com/supportlearn/certification Complimentary ECS User Training
We believe in providing continued added value to our clients in an ongoing basis and assisting them in utilizing the solutions we provide to the maximum potential. That is why we offer complimentary training opportunities throughout the year to provide added value to your Laserfiche investment. We offer free User Group Workshops scheduled in Northern and Southern California on a quarterly basis (preCOVID) that are hosted by one of our clients at their facility. Due to this inability to go onsite and gather in groups we have moved to a Monthly training webinar that started in July.

Our complimentary Annual Customer Conferences are also held in both Northern and Southern California and provide a full day of Laserfiche training, networking, and consultation opportunities. This year we were forced to move it online and provided 4 days of training at varying levels in September and October 2020. Each of the 4 Tracks were a 3 hour training and Q&A available.

Our monthly eNewsletter provides additional information about ECS events and Laserfiche news including product details, new software releases and updates, tips & tricks, client success stories, webinars, industry news with partners, and other on-line training resources. https://ecsimaging.com/news/newsletters/
Upcoming Free ECS Training Events:

Wednesday, April 28, 2021 (10:00 AM – 11:30 AM)
Monthly training webinars are provided to ECS customers at no cost.

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Laserfiche Empower Annual Conference in Long Beach, CA
The Laserfiche Empower Conference provides an added value for a week long training event typically in the first quarter with hundreds of classes available for all knowledge levels.

Optional Online Training Opportunities
Self-Guided Online Training
Laserfiche offers a Certified Professional Program (CPP) with online courses designed to provide users with step-by-step training on setting up, using and optimizing Laserfiche software. These self-guided online training courses are available on the Laserfiche Support site. The first course (ECM 101) is available at no cost and is recommended for anyone new to Laserfiche. Additional courses are offered at a cost of $150 per course and provide detailed information to help users maximize the value of their Laserfiche investment. Certification includes a self-paced online exam, if users do not pass the exam on the first attempt, they can take it a second time at no additional cost.

Capture Records Management Business Process Design
 Planning & Designing in Quick
Fields
 Creating a Quick Fields Session
 Capture
 Getting Started with Laserfiche
10  Records Management with
Laserfiche 10
 System Administration II
 System Administration I
 Getting Started with Laserfiche
10  Building Advanced Processes
with Laserfiche
 System Administration II
 System Administration I
 Building Laserfiche Workflows
 Getting Started with Laserfiche
10 Administration Gold Certification Platinum Certification  Building Advanced Processes
with Laserfiche
 System Administration III
 System Administration II
 System Administration I
 Building Laserfiche Workflows
 Using Laserfiche Forms 10
 Getting Started with Laserfiche
10  Getting Started with Laserfiche
10  Capture
 Creating a Quick Fields Session
 Using Laserfiche Forms 10
 Designing Laserfiche Forms 10
 Building Laserfiche Workflows
 System Administration I
 System Administration II
 System Administration III
 Planning and Designing in
Quick Fields
 Records Management with
Laserfiche 10
 Building Advanced Processes
with Laserfiche
 Laserfiche Integrations
(Coming soon...)
Support and Maintenance
Laserfiche Support Assurance Plan (LSAP) is an integral part of keeping your software up to date and ensuring that you have access to all the latest features and functionality the software has to offer. The Laserfiche Software Assurance Basic Plan includes the following:
 Unlimited telephone support through your authorized reseller  Free copies of Software Version Updates, (updates are released an estimated 1-4 times per year).
 All the latest hotfixes, updates and patches to keep your system running at peak efficiency.  24/7 access to the Laserfiche Support Site and Laserfiche Answers where users will find detailed technical information to help optimize the Laserfiche system.

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 Comprehensive training opportunities are available to all staff including quarterly Regional Training opportunities and the annual Laserfiche Institute Conference  100% of the purchase price of your current Laserfiche software can be credited to any new product purchase.

ECS GOLD Priority Support is an optional support plan to the basic Laserfiche Software Assurance Plan (LSAP). Where LSAP offers a response time within 24 hours, ECS GOLD Priority Support responds promptly to our client’s needs and concerns. Our experienced tech team will respond within 4 hours of our client’s call. Most calls are answered immediately and resolved within the same business day. Also includes admission to our complimentary quarterly user group workshops and the ECS Annual Customer Conference (TRANSFORM).

ECS GOLD Priority Support Plan includes a Toll-Free number with Unlimited Priority Phone Support with a 4- hour response time. Additional support avenues include a dedicated support email account ([email protected]), and Website with download/upload capabilities. We also offer Remote Desktop Assistance.

ECS GOLD Priority Support is offered for on-site and remote technical assistance. Hours can be used for configuring workflows, forms, integrations, training, remedial support, additional consulting requirements, or for version upgrades/releases of the software. Support hours are 7:30 am – 5:00 pm, Monday – Friday PST excluding major holidays. All support will be provided through ECS Imaging, Inc. directly.

Each customer maintains an experienced Customer Success Manager dedicated to your current and future needs. Your Customer Success Manager helps coordinate training and on-site visits, provides consultative advice to the project not only at the beginning, but also for planning out future requirements. This level of care ensures a smooth implementation and guarantees that our client’s expectations are met and exceeded always.

ECS Direct Support / Extended Support Hours
ECS offers after hours support on a case by case basis typically for large upgrades to minimize downtime or emergency support. ECS does have customers that run 24/7 operations and provides support when needed for those clients. Laserfiche provides a 24/7 support portal website complete with videos, white papers, knowledgebase articles and Laserfiche Answers for Q&A. Laserfiche has the complete help manual online built into the system with screenshots and context sensitive search for help topics.

Certificate of Insurance
ECS maintains the following insurance coverage:

Public Liability: Hartford Casualty Insurance Co
Policy # 72SBAKT6798
Expires: 10/1/2021
Limit: $2,000,000.00 - General Liability
$2,000,000.00 - Auto
$2,000,000.00 - Umbrella
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Workers’ Compensation: Lockton Affinity, LLC.

Policy # C65789528
Expires: 10/1/2021
Limit: $1,000,000.00
Professional Liability Insurance: RLI Technologies
Policy # TEC0002633
Expires: 03/11/2021
Limit: $2,000,000.00
ECS will provide the City of Mendota with Certificates of Insurance. ECS accepts this requirements.

Business License
ECS will acquire the City of Mendota business license prior to the contracting period and will maintain an active license throughout the contracted period. ECS accepts this requirement.

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Laserfiche Product Descriptions
Laserfiche Cloud is enterprise content management with built-in business process management tools in a secure and scalable Software-as-a-Service (SaaS) subscription. It enables organizations to securely manage and share documents, videos, photos and other content as they flow through organizational processes. Laserfiche offers key components that help meet compliance requirements, maintain security, enable mobility, and integrate with third-party applications and more.

Security, Compliance and Disaster Recovery - Streamline operations without compromising system security using a robust platform of user-level, content-level and system-level security features. Reliable and secure infrastructure built on AWS provides the highest levels of availability and uptime. Industrystandard encryption including AES-256, IPsec and TLS are used to secure at-rest content and in-transit communication between virtual machines and services.

Enforce organizational security policies with advanced password complexity tools such as multi-factor authentication, character set / length requirements, password expirations and lockouts following failed subsequent sign-in attempts. Ensure business continuity through built-in platform disaster recovery including frequent 6-hour interval redundant back-ups and high service standards for recovery point and recovery time objectives. AWS complies with many certifications and standards including:
 SOC1/SSAE16/ISAE3402 (formerly SAS70), SOC 2, SOC 3
 FISMA
 PCI DSS Level 1
 ISO 9001, ISO 27001, ISO 27017, ISO 27018
Laserfiche Cloud is backed up four times a day, starting at 9 a.m. UTC and every 6 hours there after.

Laserfiche Cloud automatically generates database and file backups and turns them into encrypted files stored through AWS’ Simple Storage Services (S3). Laserfiche Cloud utilizes Amazon’s Elastic Block Store (EBS) to backup data by taking point- in-time snapshots of volumes. With Amazon EBS, Laserfiche is able to create backups of any EBS volume and write a copy of the data in the volume to Amazon S3, where it is stored redundantly in multiple availability zones. Laserfiche Cloud uses the US West (Oregon) Region to host customer data. Within this region, there are three availability zones each of which consist of at least one data center housed in separate facilities with redundant power, networking and connectivity.

Packages Starting at $600 with 1 User $4,150 with 5 Users $23,750 with 25 Users
Cloud Features Starter Professional Business
100 GB storage per user   
Document Management   
Audit Trail Starter Starter + Advanced w/
Watermark
Direct Share   
Data Encryption at Rest   
Auto-scaling of Computing and Storage
Resources
  
Automated and Encrypted Backups   
Intrusion Detection   
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Automated Feature and Security Updates   
Automated Text Extraction   
Import Agent w/ Email Archiving   
Process Automation -  
Connector -  
Surveys -  
Records Management - + 
Cloud Add-ons Starter Professional Business
Laserfiche Web APIs - 50,000 calls/month 100,000
calls/month
SDK (Software Development Kit) - + 
Quick Fields Complete with Agent + 10+ 10+
Workflow Bots for Process Automation - 1 + 1 +
Public Portal - + Unlimited +
Forms Portal - + Unlimited +
Participant Users - + +
Community Users - + +
Smart Invoice Capture - + +
Vault (requires Records Management) - + +
Additional Storage + + +
ScanConnect + + +
- Not Available, + Optional Add-on,  Included
Cloud Integrations Starter Professional Business
Microsoft 365 Integration with
Simultaneous Editing
  
Integration with SharePoint   
Integration with Salesforce CRM -  
Integration with Microsoft Dynamics 365
CRM -  
Integration with Redtail CRM -  
Integration with DocuSign + + 
Integration with Ellucian Ethos - + +
Certified Integration with SAP
ArchiveLink
+ + +
Integration with LaserApp + + +
Laserfiche for Ricoh MFD + + +
- Not Available, + Optional Add-on,  Included
Laserfiche Cloud Features
Laserfiche Cloud Starter includes: Direct Share, Data Encryption at Rest, Auto-scaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email and Starter Audit Trail.

Laserfiche Cloud Professional includes: Direct Share, Data Encryption at Rest, Auto-scaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email, Starter Audit Trail+, Process Automation, Connector, Surveys, 1 AGENDA
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Workflow Bot, 10 Quick Fields Complete w/Agent, MS Office & SharePoint Integration, CRM Integrations for MS Dynamics 365, Salesforce & Redtail. 50,000 RESTful web API calls/month once available.

Laserfiche Cloud Business includes: Direct Share, Data Encryption at Rest, Auto-scaling, Automated & Encrypted Backups, Intrusion Detection, Automated Feature & Security Updates, Automated Text Extraction, Import Agent with Email, Advanced Audit Trail, Process Automation, Connector, Surveys, 1 Workflow Bot, 10 Quick Fields Complete w/Agent, MS Office & SharePoint Integration, CRM Integrations for MS Dynamics 365, Salesforce & Redtail. SDK, Unlimited+ Public & Forms Portals. DocuSign Integration and Records Mgmt. 100,000 RESTful web API calls/month once available.

Laserfiche Cloud Dashboard
100 GB Storage/User – Each user starts with 100GB of Cloud storage. Additional storage can be purchased at any time.

Document Management - Allows you to work with documents in your repository. There are a variety of ways to work with documents and folders in your repository. You can open documents and view their contents, organize entries into a logical folder structure, make changes to document contents, check out a document to make changes to it over time, and save your changes. You can also add metadata and annotations to documents, and launch business processes from relevant documents.

You can work with documents in the Folder Browser and Document Viewer. (Since folders and shortcuts cannot be opened in the Document Viewer, they are always worked with in the Folder Browser.) In general, actions that apply to the entire document (such as moving it from one folder to another or renaming it) are performed in the Folder Browser, and actions that apply to part of a document (such as rearranging pages or adding annotations) are performed in the Document Viewer. However, many tasks can be performed from either.

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Laserfiche Repository
Starter Audit Trail - Auditing enables tracking activities performed in a Laserfiche repository.

Information is tracked and efficiently stored in log files that are processed for use in reports. Combined with other aspects of the Laserfiche system, auditing not only helps to show compliance with legal regulations, but also contributes to the security of the Laserfiche repository.

Direct Share - Laserfiche direct share allows you to share content from the Laserfiche repository with external users through the web client or mobile app. When you send documents through direct share, the recipient will receive a unique and anonymized URL that they can use to access the files for a limited period of time.

Import Agent with Email Archiving - Import Agent can automatically retrieve files stored in a Windows folder and import them into a Laserfiche repository allowing numerous image capture devices (multifunction copier/scanners, network fax server, etc.) to work with Laserfiche. Automatically assign userdefined document templates, auto-populate index fields and create unique document names. You can also schedule Import Agent to import documents during off-peak hours.

Email Archiving - allows you to automatically archive emails to Laserfiche using Import Agent. Emails can be archived to multiple repositories based on various conditions. Additionally, Email Archive can extract and assign metadata to the emails saved in Laserfiche. It can also extract and save attachments and the email’s distribution list file.

Laserfiche Advanced Audit Trail with Watermark Feature Audit Trail enables you to track activities performed in a Laserfiche repository. The tracked information is stored in log files that Audit Trail uses to generate reports. Combined with other aspects of the Laserfiche system, auditing not only helps to show compliance with legal regulations, but also contributes to the security of the Laserfiche repository.

Laserfiche Process Automation is a set of components that let you automate business tasks. These tasks include moving documents, extracting and inputting data, setting deadlines, and more. Efficiently design AGENDA
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form-based processes using a new drag-and-drop layout form designer. This provides a near-WYSIWYG interface for forms creation and editing. The components to process automation include:
 Workflows: Build processes to extract data, route documents, and more. The Search Repository activity lets you search for files based on metadata field or location, and then use those files in the workflow. The Assign Rights activity lets you automatically apply access rights to entries in your repository.
 Starting Events: Define how and when processes start.  Rules: Design reusable modules to run across processes. A Rules service task lets you run predefined rules such as data queries, decision tables, formulas, and more. You can also check and filter process instances across multiple processes at once through the process monitor view.  Entities: Build models to represent and look up data in processes.  Files: Upload attachments for processes to reference.  Settings: Manage business options for processes.

Laserfiche Workflow Designer
Forms - Forms allow process managers to create and publish web forms with an intuitive forms management system without requiring coding or scripting.  Attractive forms can easily be created with preconfigured templates or customized with editable fonts, colors, uploaded images and layouts.
 Drag-and-drop form elements including fields, checkboxes and radio buttons onto a form to collect the exact information needed, in the precise format required.  Payment collection allows payment to be collected with Braintree and Authorize.Net payment gateways.

Surveys In Laserfiche Process Automation, surveys are a method for collecting data using forms, without having to configure a full-fledged business process. You can view reports on data collected from the surveys, similarly to viewing reports on business processes. You can access surveys by clicking on Surveys from the Process Automation landing page, and analyze survey data by exporting survey reports as a single PDF.

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Connector Laserfiche Connector provides a streamlined experience for integrating Laserfiche with lineof-business applications such as Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) systems. A Laserfiche Connector profile can be configured to run a search, assign templates and fields to search results, scan a document, import a document, open a website, start another application, or write information to an application.

Quick Fields - Quick Fields is an advanced automated data capture solution. Once a session is configured in Quick Fields, users can run it automatically to:
 Capture documents
 Extract information
 Use the extracted information to sort or label the documents  Add information such as annotations
 Store the documents in a Laserfiche repository
 Automate additional processes, features and functions Workflow Bots for Process Automation – Laserfiche Bots, also known as Laserfiche Workflow Bots, use robotic process automation technology to let you easily configure software bots to automate repetitive, routine work between multiple systems. These bots work directly across application user interfaces, mimicking the actions a person would perform, including signing in and out of applications, copying and pasting data, and filling out forms. By automating these time-consuming, uninteresting tasks, users have more time to focus on more important matters.

Laserfiche Cloud – Workflow Bots
Public Portal - A Public Portal provides organizations a site for customizable external access to documents. Public Portal access permits non-authenticated views in user-friendly, read-only web portal.

Forms Portal - Forms Portal offers additional options for Forms that permit non-authentication or anonymous users to view and submit public starting forms. Laserfiche Forms can be shared with a customized and public URL.

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Participant Users - The Participant user type is for individuals inside your organization that need to view documents in your Laserfiche repository and participate in Forms processes. To facilitate that, participant users can sign in through Active Directory Federation Services (AD FS).

Community Users - Community Users allow non-employees or customers the ability to view documents in the repository, search and export documents with a single sign-on credential. Community Users can also participate in forms processes.

Smart Invoice Capture - A smart invoice capture profile is a pre-configured profile that uses machine learning to automatically capture data on any invoice, specifically the invoice date, invoice number, purchase order number, and total amount due. Similar to custom capture profiles, the Run Capture Profile Workflow activity runs this smart profile and outputs tokens for the captured data to be used later in the workflow.

Smart Invoice Capture – Capture Profiles
Cloud Vault (Trusted Systems Storage) - Specifically designed for the financial services industry, Laserfiche Vault is a solution package of services and cloud-based features that provides a secure and accurate system of record to support broker-dealers in complying with SEC Rule 17a-f policies, including strict WORM (write once, read many) standards for retaining electronic records and FINRA audit requirements. Records Management is required.

Records Management Records management features in Laserfiche allow you to process records and record folders according to a life cycle, through creation, retrieval, storage, and disposition. Records managers can define file plans and configure retention rules specific to their organization, and then view properties and status information for individual records and record folders in the new Records tab of the Metadata Pane. The life-cycle timeline displays the record's history and disposition eligibility, and eligible actions such as cutoff, transfer, accession, and destruction can be performed directly on the timeline. Records managers can quickly generate reports of records currently eligible for cutoff, disposition, and vital record review through the Records Management quick access list. Disposition actions can then be performed directly from the report.

Additional Storage – Additional storage is available at 100GB per person annually. Administrators can manage user accounts and storage capacity from the Cloud Administration page.

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Software Developers Kit (SDK)* - The Laserfiche Software Developers Kit provides tools for creating programs that interact with Laserfiche. The package includes the integration libraries, documentation, sample code for using the libraries, and tools for distributing programs.

ScanConnect* - ScanConnect enables the use of ISIS scanning drivers with Laserfiche Scanning. A collection of ISIS drivers is included with ScanConnect. A list of supported scanners can be found on the Laserfiche Support Site. If your scanner is not listed, you may install any ISIS drivers your scanner Manufacturer has provided.

Packaged Site Licenses
Small College Site License - The prepackaged site license includes 100 users with all capabilities available with the Business tier and 10TB of storage. It is sold as a 3-year contract with an annual 3% increases.

Cloud site licenses also include the Ellucian Ethos integration. Additional Full, Participant, and Community users can be added through special order.

City Site License - The prepackaged small municipal site license is sold by population. Cities less than 15,000 population includes 100 users with all capabilities available with the Business tier. Cities with more than 15,000 population includes 150 users with all of the capabilities with the Business tier. All prepackaged Cloud site licenses include 10 TB of storage. There is no multi-year contract and no annual increases for the municipal market. Additional Full, Participant, and Community users can be added.

Laserfiche Cloud Integrations
Microsoft 365 Integration with Simultaneous Editing Office Integration is a Laserfiche component that allows users to take advantage of Laserfiche features when working with Microsoft Word documents, Excel spreadsheets, PowerPoint presentations, and Outlook messages in their native Microsoft Office applications. With Office Integration, you can quickly save files to Laserfiche directly from Office applications, update Office documents already in your repository.

SharePoint Integration - with the Laserfiche and SharePoint Integration components included with Laserfiche Web Access, documents can be easily accessed from Microsoft® SharePoint®. List any part of your Laserfiche repository on a SharePoint page. Scan directly to a Laserfiche folder, right from your SharePoint site. Retrieve Laserfiche documents or folders using the SharePoint search box.

Integration with DocuSign - Send Documents from the Laserfiche repository via DocuSign to complete e-signatures.

Integration with Laser App – Import filled out LaserApp forms into the Laserfiche repository and set Laserfiche metadata field values based on LaserApp data.

Integration with CRM Applications Laserfiche Cloud includes pre-built integration points with external applications and customer relationship management (CRM) systems. By providing Laserfiche Cloud with access to Salesforce, Redtail, Microsoft Dynamics, and Ellucian Banner, you can create workflows to add, update, remove, and retrieve data from the respective CRM system. The Laserfiche Cloud integration AGENDA
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platform currently supports the following CRM systems: Salesforce CRM, Redtail CRM, and Microsoft Dynamics 365.

SAP ArchiveLink - Laserfiche Connector for SAP ArchiveLink allows you to configure a Laserfiche repository as a content repository in SAP. Archive content from SAP in Laserfiche as well as search, retrieve, update, and delete archived content.

Laserfiche for Ricoh MFD - The Certified Laserfiche for Ricoh MFD is an embedded MFD solution that allows authorized users to scan to, print from, search and browse Laserfiche directly from Ricoh MFDs. It leverages these smart devices to provide a convenient way to communicate with your Laserfiche Server from a Ricoh MFD Android interface.

Ellucian Banner integration through Ethos - Laserfiche business processes support using lookup rules to auto-populate form fields with information from Ellucian Banner and other applications. Additionally, new actions, such as changing the major and minor disciplines, have been added to the Run Application Action activity in workflows for Ellucian connections.

Web API for Cloud Integration for Professional and Business Tiers - The Laserfiche API Preview includes an alpha set of RESTful Web APIs designed to more easily access your Laserfiche Cloud repository from a web application.
 Run Rule Service task
 Process Promotion Tool
 Batch print for PDF, TIFF, and Word Docs
 Icon Views
 Export Survey Reports
Laserfiche Price Lists
Laserfiche Cloud Price List
Product Description Quantity Code Price Licensing Metric Business Users 25-49
CLENF3
$ 950.00 User
50-99 $ 900.00 User
100-199 $ 755.00 User
200-499 $ 735.00 User
500-999 $ 435.00 User
1,000+ $ 300.00 User
Professional Users 5-49
CLENF2
$ 830.00 User
50-99 $ 700.00 User
100-199 $ 670.00 User
200-499 $ 460.00 User
500-999 $ 310.00 User
1,000+ $210.00 User
Starter Users 1-50 CLENF1 $ 600.00 User
Participant Users 10-199 $ 120.00 User
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200-499 CFPAR $ 72.00 User
500-999 $ 54.00 User
1,000+ $ 42.00 User
Community Users Block of 500 CFCAL $ 12,600.00 User
Block of 1,000 $ 18,190.00 User
Block of 2,000 $ 24,250.00 User
Block of 5,000 $ 36,380.00 User
Block of 10,000 $ 48,500.00 User
Block of 25,000 $ 60,620.00 User
Public Portal Up to 1,000 CLPPAL $ 600.00 Views per month Additional Public Portal Views Block of 10,000 CLPPAL10 $ 4,200.00 Views per month Forms Portal Up to 10,000 CLPPAL10 $ 1,800.00 Submission per month
Additional Forms Portal
Submissions
Block of 10,000 $4,400.00 Submissions per
month
Laserfiche Records Management CLRM $ 5,750.00 Account
Laserfiche Vault CLVAL $ 3,000.00 Account
Advanced Audit Trail CLATX $ 2,875.00 Account
Laserfiche Invoice Smart Capture Up to 10,000 CISC $ 6,000.00 Invoices per year Up to 20,000 $ 9,996.00 Invoices per year
Up to 50,000 $ 19,980.00 Invoices per year
Up to 100,000 $ 34,980.00 Invoices per year
Up to 250,000 $ 57,996.00 Invoices per year
Laserfiche Quick Fields Complete
with Agent-10 Pack
CLQCXA $ 12,000.00 Device
Laserfiche ScanConnect CCSX1 $ 100.00 Device
Laserfiche Workflow Bots CRPA $ 5,000.00 Bot
Laserfiche SDK CTKN $ 1,220.00 Account
Laserfiche Web APIs additional calls Block of 50,000 CTKA $ 5,750.00 Calls per month Laserfiche Web APIs additional calls Block of 100,000 Calls per month Storage (100 GB) CLSAL $ 300.00 Account
Packaged Site Licenses
Product Description Code Software
Cost
Licensing
Metric
City Site License Population less than 10,000 CLXGOV10 $ 3,000.00 Account City Site License Population less than 15,000 CLXGOV15 $ 15,000.00 Account City Site License Population less than 25,000 CLXGOV25 $ 25,000.00 Account Small College Site License Less than 500 FTE Students CLXED5 $ 10,000.00 Account Small College Site License Less than 1,000 FTE Students CLXED10 $ 15,000.00 Account Laserfiche Cloud Integrations
Product Description Code Software Cost Support &
Maintenance
Laserfiche Integration with Ellucian Ethos CLELU $11,500.00 $10,000.00 Laserfiche Integration with Salesforce CLDSF $345.00 $300.00 AGENDA
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Laserfiche Integration with DocuSign CLDCSI $345.00 $300.00 Certified Laserfiche Connector for SAP ArchiveLink CLSLKP $23,000.00 $20,000.00 Laserfiche Integration with Laser App CLLASR $345.00 $300.00 Laserfiche for Ricoh MFD (2) CLRC $201.25 $175.00
Pricing Notes:

A minimum of one year support must be purchased with each new system. When new users or software are added to the system, support should be adjusted so that all components of the system have the same renewal date. (2) The Laserfiche for Ricoh MFD is certified by Ricoh PTEC program. Version 1.1 supports the legacy, java-based Ricoh devices. Version 2.0+ supports the Android-based Ricoh devices.

Laserfiche Self-Hosted Subscription Pricelist

Product Information Quantity Code Cost Licensing
Metric
Business Users 25-49
JSENF3
$ 830.00 User
50-99 $ 815.00 User
100-199 $ 660.00 User
200-499 $ 470.00 User
500-999 $ 276.00 User
1,000+ $ 192.00 User
Professional Users 10-49
JSENF2
$ 710.00 User
50-99 $ 600.00 User
100-199 $ 575.00 User
200-499 $ 395.00 User
400-999 $ 265.00 User
1,000+ $ 180.00 User
Starter Users 1-50 JSENF1 $ 540.00 User
Participant User 10-199
JSPAR
$ 110.00 User
200-499 $ 55.00 User
500-999 $ 38.00 User
1,000+ $ 28.00 User
Community Users Block of 500
JSCOMM
$ 10,670.00 User
Block of 1,000 $ 16,000.00 User
Block of 2,000 $ 21,350.00 User
Block of 5,000 $ 32,000.00 User
Block of 10,000 $ 42,650.00 User
Block of 25,000 $ 53,350.00 User
Education Users Block of 2,000

JSEDCOM
$ 10,675.00 User
Block of 5,000 $ 16,000.00 User
Block of 10,000 $ 21,325.00 User
Block of 25,000 $ 26,675.00 User
Public Portal Public Portal for One
Laserfiche Server JSPLS1 $ 12,130.00 Server
Public Portal for Two
Laserfiche Servers JSPLS2 $ 16,200.00 Server
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Public Portal for Unlimited
Laserfiche Servers JSPLSX $ 26,200.00 Account
Forms Portal JEPFRM $ 3,880.00 Server
Records Management JSRM $ 5,000.00 Account
Advanced Audit Trail JSATX $ 2,500.00 Account
Laserfiche Quick Fields
Complete w/ Agent 10 JSQCXA $ 12,000.00 Device
Laserfiche ScanConnect 1 JSCX1 $ 100.00 Device
Laserfiche SDK JTK $ 1,220.00 Account
Sandbox JSD $ 8,000.00 Account
Prepackaged Site License
Product Information Quantity Code Cost Licensing
Metric
Municipality Site License Population less than 10,000 JSXGOV10 $ 3,000.00 Account Municipality Site License Population less than 15,000 JSXGOV15 $ 15,000.00 Account Municipality Site License Population less than 25,000 JSXGOV25 $ 25,000.00 Account Small College Site License Less than 500 FTE Students JSXED5 $ 10,000.00 Account Small College Site License Less then 1,000 FTE Students JSXED10 $ 15,000.00 Account Laserfiche Self-Hosted Subscription Integrations
Product Description Code Software Cost Support & Maintenance Certified Laserfiche Connector for SAP
ArchiveLink
JSLKP $23,000.00 $20,000.00
Laserfiche Integration with DocuSign JDCSI $345.00 $300.00 Laserfiche Integration with Laser App JSLASR $345.00 $300.00 Laserfiche for Ricoh MFD (2) JSRC $201.00 $175.00
Hybrid Cloud Services
Requires Laserfiche version 11 or later
Product Description Code Cost Licensing Metric
Laserfiche Hybrid Direct Share JSHDS $ 7,500.00 Account Laserfiche Hybrid
Smart Invoice Capture
Up to 10,000
JSHISC
$ 6,000.00 Invoices per year
Up to 20,000 $ 9,996.00 Invoices per year
Up to 50,000 $ 19,980.00 Invoices per year
Up to 100,000 $ 34,980.00 Invoices per year
Up to 250,000 $ 57,996.00 Invoices per year
Laserfiche Hybrid Workflow Bots JSHRPA $ 5,000.00 Bot
Laserfiche Hybrid Integration with Ellucian Banner
Ethos CLELU $ 11,500.00 Account
Laserfiche Hybrid Integration with Salesforce EHDSF $ 300.00 Account Laserfiche Hybrid Integration with Redtail EHRT $ 300.00 Account Laserfiche Hybrid Integration with Microsoft
Dynamics CRM EHMCRM $300.00 Account
AGENDA
Quote
Q2 2021 v1 Quote Type Avante
Quotation For Quote Info
Name: Date: 4/28/2021
Company: Quote Number: 104282021
Phone: Valid Through 6/30/2021
E-mail: Terms: Net 30
Account Manager: Laura Wayman
Phone: 323-241-8294
E-mail: [email protected]
Description of Product and Services
Software
SKU Unit Price Quantity Line Total
MSE10 $ 1,500.00 1 $ 1,500.00
MNF16 $ 600.00 10 $ 6,000.00
MPD $ 7,995.00 1 $ 7,995.00
Software Subtotal $ 15,495.00
Annual Maintenance and Licensing
SKU Unit Price Quantity Line Total
MSE10B $ 300.00 1 $ 300.00
MNF16B $ 120.00 10 $ 1,200.00
MPDB $ 1,600.00 1 $ 1,600.00
Annual Maintenance Subtotal $ 3,100.00
Hardware
SKU Unit Price Quantity Line Total
Hardware Subtotal $ -
Professional Services
SKU Rate Quantity Line Total
ECST $ 4,500.00 1.00 $ 4,500.00
Professional Services Subtotal $ 4,500.00
Special Terms
Subtotal $ 23,095.00
Tax Rate 0.000% Tax $ -
Software is only available via download and is not subject to CA sales tax Shipping $ - Discount $ (3,050.00)
Total $ 20,045.00
Billing Terms:
*Software & Maintenance billed 100% at project start. *Services billed 50% up front minimally w/ remaining Services as incurred. *Standard Processing fee added to credit card payments Annual Priority Support Contract Includes
Optional Weblink Portal w/10 concurrent users and multiple profiles for users.

Laserfiche Starter Public Portal (10 retrieval user licenses) $15,000.00 One Time Cost Laserfiche Starter Public Portal (10 retrieval user licenses) LSAP $3,000.00 Annual Cost Total $18,000.00
Laserfiche Named Full User w/Web Access, Snapshot, and Email Laserfiche Avante Server for SQL Express with Workflow LSAP Laserfiche Web Distribution Portal (5 retrieval users-1 user profile) Laserfiche Named Full User w/Web Access, Snapshot, & Email LSAP Description
Phone: 951-787-8768
Fax: 951-787-0831
www.ecsimaging.com
ECS Imaging, Inc.
5905 Brockton Ave, Suite C
Riverside CA, 92506
Description
Turnkey solution for the City self hosted Laserfiche perpetual licensing. The Annual Maintenance second year is $3,100. Services include setup for City Clerk department, training and Weblink portal.

Avante includes Workflow and Forms Essentials
Celese Cabrera-Garcia
City of Mendota
(559) 655-3291
[email protected]
Laserfiche Avante Server for SQL Express with Workflow
Hardware Return Policy:

Unopened boxed hardware may be exchanged for a full cash or credit refund within 7 days - a 15% restocking fee may apply. Defective hardware will be exchanged for a replacement per the terms and conditions specified on the product warranty card.

Description
Description
○ Maximum 4 Hour Response Time - Upgraded from 24 hours with traditional LSAP support ○ Live Hours of support are 7:30am - 5:00pm PST M-F
○ Unlimited Phone and E-mail Support
○ On-site time is calculated to the nearest half hour and minimum onsite calculation is between 2-8 hours depending on the location
○ On-site time can be used for remedial training, installing updates, and consulting, in addition to support
○ ECS may allow planned after hours support in rare circumstances. In these circumstances Priority Support will be billed at double the hourly rate. ○ Two free admissions to the ECS Annual Customer Conference along with Free Admission to Quarterly User Groups
○ Monthly E-Newsletter
○ On-site/remote support hours included as quoted. On-site within next business day as needed. Additional hours of support purchased at a discounted hourly rate. Customers not under this plan can purchase on-site hours at $250/hour with a 1 hour minimum for remote support, and an 8 hour minimum onsite charge in addition to travel expenses.

Software Only (Download Only)
Public Portal with 5 Users is limited to 1 user profile ie. Public View. Upgrading to a 10 user Public Portal listed below will allow you to create multiple security profiles and full trade in credit would be given if you start with the 5 User one.

ECS Turn-key Configure, Consulting,Project Mgmt & Training Laserfiche Web Distribution Portal (5 retrieval users-1 user profile) LSAP AGENDA
City of Mendota
Electronic Document Management Software - Addendum No. 1 1 ADDENDUM NO. 1

TO REQUEST FOR PROPOSALS FOR

CITY OF MENDOTA

ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE
April 1, 2021
This Addendum No.1 consists of seven (7) pages, and must be signed, dated and submitted along with the RFP submittal.

PART 1: The following additions, deletions or modifications shall become part of the Request for Proposals.

Strikethrough text (text) indicates deletions.

Bold Italicized text (text) indicates additions.

ITEM 1: SECTION III. SCOPE OF SERVICES, PROJECT OBJECTIVES, PAGE 3 & 4:

The City of Mendota intends to obtain the services of a qualified firm to take full responsibility for the implementation and support of the an on-premise EDMS. The objective of this RFP is to implement the City’s first department-wide Electronic Document Management System (EDMS). The system will be managed by the City’s City Clerk.

The goals of implementing a EDMS include:
• Establish a relationship with a proven EDMS firm with long-term viability • Implement scanning software for the EDMS
• Have an enhanced user experience
• Have the ability to maintain functionality and interlace to other software applications (to occur in the future, but not as part of the initial EDMS implementation) • Automate retention policies where appropriate for effective document management • Have the ability to incorporate workflow for enhanced document processing (To occur in the future, but not as part of the initial EDMS implementation) • Non-disruptive implementation with minimal downtime for users • Extend the standardized use of an EDMS City-wide (scan/capture, index, storage and retrieval of documents)
• Effective training for all City users
• Document security and disaster recovery capabilities
• Compliance with California Government Code and Regulations 22620.1 through 22620.8 associated with Trustworthy Electronic Document or Record Preservation The scope of the EDMS is City-wide. The following provides a listing of current software application interfaces:
• Microsoft Office 2019
• MOMS https://momsoftware.com
• MuniPermits System 2010 http://www.gvbcc.com
AGENDA
City of Mendota
Electronic Document Management Software - Addendum No. 1 2 The recommended solution should allow for the integration of City software applications.

The City does not require the integration of current software application interfaces as part of the initial solution implementation.

ITEM 2: SECTION III. SCOPE OF SERVICES, TECHNICAL SPECIFICATIONS, PAGE 4:

Software System Licensing
The recommended solution should have the ability to support concurrent users. The recommended licensing model should support usage for all user types from software administration, scan/capture users, contributors/editors, search/retrieval (read only), etc.

Provide an explanation on the software licensing model for the proposed solution (concurrent user or named user licensing).

The City requires three named/full-user licenses as part of the initial implementation of the solution.

However, the recommended solution should support usage for all user types (full-user and read-only) for future license additions.

ITEM 3: SECTION III. SCOPE OF SERVICES, TECHNICAL SPECIFICATIONS, PAGE 5:

Conversion/Migration of Existing Content
Conversion/migration of electronic files (e.g., documents, images, photos) from shared drives into the new system may be required, although the scope of this effort is not yet defined.

The City does not require the conversion/migration of electronic files into the system as part of the initial implementation of the solution and pricing for this service should not be provided as part of the RFP.

It is anticipated that the City may request this service from the selected firm following the implementation of solution. As a result, Rrespondents should provide a narrative as to their approach to document conversion/migration and the specific responsibilities of the City to ensure a successful conversion.

ITEM 4: SECTION IV. PROPOSAL CONTENTS, CERTIFICATE(S) OF INSURANCE, PAGE 9:

Certificate(s) of Insurance Requirements
The City will require the successful Respondent to provide Certificates of Insurance evidencing required coverage types and the minimum limits. listed as follows:

General Liability
Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Consultant’s general liability policies shall be primary and shall not seek contribution from the City’s coverage, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies.

AGENDA
City of Mendota
Electronic Document Management Software - Addendum No. 1 3 Workers’ Compensation
Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000).

Professional Liability
Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

The Respondent must acknowledge and accept this requirement in the proposal.

ITEM 5: SECTION VII. SUPPLEMENTAL TERMS AND CONDITIONS, PAGE 11:

11. Respondent shall indemnify, defend, and hold harmless the City, and its officers, employees, and agents, from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation, arising out of the Respondent’s performance of its obligations under this agreement or out of the operations conducted by Respondent, except for such loss or damage arising from the active negligence or willful misconduct of the City. This duty shall arise at the first claim or allegation of liability against City.

12. By responding to this RFP, Respondent hereby agrees to adhere to all terms and conditions listed herein.

AGENDA
City of Mendota
Electronic Document Management Software - Addendum No. 1 4 PART 2: The questions listed below have been consolidated to provide a concise response for interested parties.

1. How many individual full-user licenses does the City require? The City requires three named/full-user licenses at this time.

2. How many read-only internal users is the City expecting to access the system at any one time?
None at this time.

3. Does the City anticipate the need for read-only users to search and view documents only?
The City does not anticipate the need for internal read-only users, but desires that the public be provided with self-service access through the City’s website.

4. Does the City anticipate the need to provide the public with self-service access to documents/records?
Yes, such access should be available through the City’s website.

5. Does the City anticipate the need for Electronic Fillable Forms that could be used as part of a business process to collect information? Not as part of the initial implementation.

6. How many may not need access to the stored documents but may participate in form submissions or approval workflows, things like purchase orders or time cards?
None at this time.

7. Will the City require integration with Munipermits System 2010 as part of the initial implementation?
The City does not require integration with Munipermits Systems 2010 as part of the initial implementation.

8. Would the applications the EDMS needs to interlace with be on-premise applications hosted internally on a server managed by the City of Mendota? or would they be cloud based?
The City does not require the integration of current software applications with the new system as part of the initial implementation.

9. Regarding MS SQL, has the City deployed the Standard or Express edition? The City does not have Microsoft SQL.

AGENDA
City of Mendota
Electronic Document Management Software - Addendum No. 1 5 10. What types of scanning devices are currently being used? The City currently utilizes a Ricoh Aficio MP C5501 copier/printer/scanner. It is anticipated that the City will purchase a new scanner once funds are allocated as part of the upcoming fiscal year budget.

11. The RFP states that “conversion/migration of electronic files (e.g. documents, images, photos) from shared drives into the new system may be required, although the scope of this effort is not yet defined” and that “respondents should provide a narrative as to their approach to document conversion/migration.” Please confirm that the City does not require conversion/migration pricing in response to the RFP?
The City does not require conversion/migration pricing in response to the RFP. The City is seeking a system that has the ability to convert/migrate documents in the future, but this service is not part of this RFP. The RFP asks that the respondents provide a narrative as to their approach to document conversion/migration should their firm be selected and this effort be conducted in the future.

12. In order to provide pricing, of the 600GB of data and the 87,000 documents mentioned to be converted potentially, can the City provide how many different document types that consists of?
The City does not require conversion/migration pricing in response to the RFP. The City is seeking a system that has the ability to convert/migrate documents in the future, but not as part of this RFP.

13. Are the current documents stored digitally or are they held physically in file cabinets or other storage?
The City currently stores documents in digital and physical formats.

14. Would you need to start with what is already stored on a moving forward strategy and then have a Phase 2 for the back filing?
The City is not requiring conversion/migration services as part of this RFP. The City is seeking a system that has the ability to convert/migrate documents in the future.

15. Would digital signatures be a feature needed for advanced document workflow processing?
Not at this time.

16. Once accessed, would the documents being pushed to the City’s website require data to be filled out and returned back to the City? Or would they just be reference documents for the general public to view (information only)? The documents will be reference documents for the general public to view for informational purposes.

AGENDA
City of Mendota
Electronic Document Management Software - Addendum No. 1 6 17. How are the current documents indexed? Is there any type of file system in place?
Documents are indexed based on the preference of the department in which they are located. Most documents are indexed in either alphabetical or chronological order.

18. Does the City have a preference for a self-hosted or Cloud solution? The City prefers an on premise solution.

19. Section IV.c.h on RFP p.9 states that a proposal must “acknowledge and accept” this section’s insurance requirements, but without identifying what the coverage types and minimum limits are. Please provide this information if this is a necessary part of a proposal.

The City has modified the language contained within the RFP regarding insurance requirements and it is as follows:

General Liability
Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability.

Consultant’s general liability policies shall be primary and shall not seek contribution from the City’s coverage and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies.

Workers’ Compensation
Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000).

Professional Liability
Consultant shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

20. What is the City’s allocated budget for this project?

The City has elected to not respond to this question.

Except as expressly amended hereby, all terms and conditions of the RFP shall remain in full force and effect.

AGENDA
City of Mendota
Electronic Document Management Software - Addendum No. 1 7 IN WITNESS WHEREOF, the parties hereto have executed this Addendum on ___________________________, 2021.
__________________________________

RESPONDENT
By:_______________________________
By:__________________________________
Celeste Cabrera-Garcia, City Clerk

CITY OF MENDOTA
REMINDER: Proposals are due on April 14, 2021. Please see the original RFP for submittal information.

April 1, 2021
Debbi Bodewin
Debbi Bodewin
AGENDA
1 BEFORE THE CITY COUNCIL
OF THE

CITY OF MENDOTA, COUNTY OF FRESNO
A RESOLUTION OF THE CITY COUNCIL RESOLUTION NO. 21-29

OF THE CITY OF MENDOTA APPROVING
THE PROPOSAL SUBMITTED BY ECS IMAGING, INC.

FOR ELECTRONIC DOCUMENT MANAGEMENT

SOFTWARE AND AUTHORIZING THE CITY MANAGER

TO EXECUTE ALL NECESSARY DOCUMENTS
WHEREAS, on March 1, 2021, the City of Mendota (“City”) issued a Request for Proposals (“RFP”) for the Electronic Document Management Software project (the “Project”) with the goal of procuring a new electronic document management system for the City; and
WHEREAS, on March 5, 2021, a public notice was published with The Business Journal notifying all interested parties to submit proposals for the Project; and WHEREAS, an RFP addendum was issued on April 1, 2021 and included modifications to the RFP; and
WHEREAS, six (6) companies submitted proposals by the deadline and submitted any additional information as requested by City staff, with ECS Imaging, Inc. providing the best overall proposal for the City’s needs.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Mendota, that the City of Mendota approves the proposal submitted by ECS Imaging, Inc. for the Project and authorizes the City Manager or his designee to execute all documents necessary for the completion of the Project.
______________________________
Rolando Castro, Mayor
ATTEST:

I, Celeste Cabrera-Garcia, City Clerk of the City of Mendota, do hereby certify that the foregoing resolution was duly adopted and passed by the City Council at a regular meeting of said Council, held at the Mendota City Hall on the 11th day of May, 2021, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Celeste Cabrera-Garcia, City Clerk
AGENDA

To: Mayor and City Council
From: City Manager
Meeting Date: October 11, 2022
Subject: AGREEMENT WITH RSG, INC. TO PROVIDE

MOBILEHOME RENT IMPLEMENTATION AND

ADMINISTRATION SERVICES
Recommendation:

1. Authorize the City Manager to enter into a Professional Services Agreement with RSG, Inc. for a three-year period for an amount not-to-exceed $300,000; and

2. Approve an appropriation of $300,000 from the fiscal year (FY) 2020-21 General Fund operating surplus to Account No. 100.30.3010-54500 (AdministrationContracted Services) in FY 2022-23.

Fiscal Impact:

The proposed cost for the implementation and administration of portions of the Mobilehome Rent Stabilization and Mobilehome Owner Protections Ordinance is a notto-exceed cost of $300,000 for a three-year period. Staff requests that the funds be appropriated from the year-end surplus. Should the City Council approve the recommendation, an appropriation of $300,000 will be made from FY 2020-21 General Fund unallocated surplus to Account #100.30.3010-54500 (Administration-Contracted Services) to pay for this agreement.

Background:

On January 11, 2022 the City adopted the Mobilehome Rent Stabilization and Mobilehome Owner Protections Ordinance (Ordinance). The adoption of this ordinance was the result of a series of discussions at City Council meetings, Planning Commission meetings, and City Town Halls regarding housing cost-burdens for mobilehome park residents, maintenance and safety concerns, escalating space rents, and a proposal from mobilehome residents for a rent stabilization ordinance and registration program.

Under the City’s ordinance, a mobilehome park owner may increase space rent once 4 CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 11, 2022 AGREEMENT WITH RSG, INC. TO PROVIDE MOBILEHOME RENT

IMPLEMENTATION AND ADMINISTRATION SERVICES
PAGE 2 OF 4
per year at a cap of 3%, unless otherwise allowed under the ordinance. Pursuant to AB 2782, the ordinance will affect the following:
1) Mobilehome leases that are 12 months or less in length regardless of time the lease was entered, and
2) Mobilehome leases that are more than 12 months in length only if entered on or before February 13, 2020.

After January 1, 2025, the rent stabilization ordinance will affect all mobilehome leases unless the law is amended.

Discussion:

In order to carry out the ordinance, in May 2022 staff developed a preliminary registry application packet and mailed the packet to the six mobilehome parks in the City. Staff received three (3) mobilehome park registration packets from Elms Mobile Home Park, Citrus Mobile Home Parks and Westland Estate. Staff analyzed the registry packets and worked with the mobilehome park owners to secure all missing documentation to ensure adherence to the ordinance for rent increases within the allowable parameters.

In order to fully implement the ordinance, the City must develop procedures for the following:
1) Determine the eligibility of each of the 405 mobilehome units (within the City’s six mobilehome parks) and establish a base rent back to October 13, 2020 (date City Council first introduced intent for regulation) per PRMC Section 9.48.020 and 9.48.030.
2) Develop an annual City Registry System in order for the mobilehome park owners to register each qualifying unit. Mobilehome park owners must first register their units in order to increase rents. Even if mobilehome park owners will not process a rent increase, they must register their units. 3) Monitor mobilehome parks to ensure that rent increases are not increased more frequently than once in a 12-month period.
4) Monitor and establish reimbursement procedures in the case where rents are paid in excess of those established by the City.
5) Monitor and establish new rental amounts per PRMC Section 9.48.040, Permitted Rent Increases for Mobilehome Spaces.
6) Create an application procedure per Section 9.48.050, Application for Rent and Adjustment, for owners who believe that they are not receiving fair and reasonable return from the allowable increases.
7) Create an application procedure for Section 9.48.060, Pass-through Capital Improvement Cost Recovery. This section allows the owner to submit an CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 11, 2022 AGREEMENT WITH RSG, INC. TO PROVIDE MOBILEHOME RENT

IMPLEMENTATION AND ADMINISTRATION SERVICES
PAGE 3 OF 4
application to the City to increase rents when improvements are made to the park.
8) Ensure Mobilehome park owners are following PRMC Section 9.48.080, Mobilehome Owner Rental Agreement regarding obligatory contents of a mobilehome park agreement.
9) Per PRMC Section 9.48,090, Notice to Mobilehome Owners, ensure property owners provide residents a mandatory notice a notice of Mobilehome Owner’s rights under this Ordinance and a copy of the state’s Mobilehome Residency Law.
10)Establish an appeal process and create by resolution an Oversight Party that will process appeals from the Department’s final decision.

As outlined above, successful administration of the program includes a wide spectrum of tasks and activities. While staff has already begun to establish a registration program, the more complex and time-intensive activities inherent to the development and ongoing administration of this program requires the expertise from industry professionals. City staff research revealed that very few consultant firms manage mobilehome park rent stabilization programs for cities. RSG, Inc. has offered to provide the same type of services and fee schedule as they currently do for the City of Carson. The City of Carson entered into an agreement with RSG, Inc. after conducting a formal procurement process. The services included as part of the City of Carson agreement include rent review and housing compliance monitoring services. Section

3.20.030 of the Pico Rivera Municipal Code (PRMC) allows the City to forgo the procurement process for purchases made “by, through, or in concert with another public agency” if the purchase was made in compliance with state laws or local rules otherwise known as “Cooperative or Piggyback Purchasing”. RSG, Inc is also currently providing these types of services in the City of El Monte, Escondido, Oceanside, and Santa Ana.

In researching RSG’s qualifications, staff reached out to the City of Carson and the City of El Monte and received positive feedback, learning that RSG has a reputation for being very responsive in communicating with city staff, residents, mobilehome park owners, and provide excellent customer service.

The cost proposal from RSG, Inc. is in a not-to-exceed amount of $300,000 and is broken down year-to-year over three years, but does not include enforcement for the full scope of the ordinance. The first year, which is heavily centered on start-up costs, is in the amount of $146,381, while the second and third years are in the amount of $76,588 each year. Establishing the base rent, registry system, and the Oversight Party are not part of the scope of services and are anticipated to increase the cost of implementing this ordinance. RSG, Inc. will, however, assist the City in determining the best registry system to utilize.

The City Manager is currently working with the County of Los Angeles (County) to determine if the County could eventually take over the program as a pilot and achieve economies of scale as part of their Mobilehome Rent Stabilization Program, which CITY COUNCIL AGENDA REPORT – MEETING OF OCTOBER 11, 2022 AGREEMENT WITH RSG, INC. TO PROVIDE MOBILEHOME RENT

IMPLEMENTATION AND ADMINISTRATION SERVICES
PAGE 4 OF 4
implements the County’s Mobilehome Rent Stabilization and Mobilehome Owner Protections Ordinance (MRSMOPO) in unincorporated areas of the County.

Administration of the City’s ordinance by the County would be the first of its kind and would encourage other cities who are dissuaded by startup and administration costs as well as limited staffing to participate in similar programs.

Conclusion:

Staff recommends that the City Council approve the agreement with RSG, Inc. in a notto-exceed amount of $300,000 broken down into three (3) years.

Steve Carmona
SC:JG:jj
Enclosures: 1) Professional Services Agreement/Exhibits A and B 2) RSG Letter
MOBILE HOME PARK ORDINANCE Page 1 of 13
RSG, INC.

AGREEMENT NO. _______

PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PICO RIVERA AND
RSG, INC.

1. IDENTIFICATION
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Pico Rivera, a California municipal corporation (“City”) and RSG, Inc, a California Corporation (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as a “Party” and collectively referred to as “Parties.”

2. RECITALS

2.1 City has determined that it requires professional services from a consultant to provide administration services for implementing the Mobilehome Rent Stabilization Ordinance. The scope of this agreement includes ongoing administration of the ordinance, including: CPI Rent Increase Calculations, Fair Return Petition Review, Capital Improvement Application, Park Owner and Mobilehome Owner Inquiries, Staff Training, and Mobilehome Owner Application for Adjustment. RSG will also provide advisory services including modifications to the ordinance, developing Procedures and Guidelines, Rental Registry and Fee, and services as needed.

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for and in consideration of the performance by the Parties of the mutual covenants and conditions herein contained, the Parties hereto agree as follows:

3. DEFINITIONS

3.1 “Scope of Services”: Such professional services as are set forth in the Consultant’s September 29, 2022 proposal to City attached hereto as Exhibit “A” and incorporated herein by this reference.

3.2 “Approved Fee Schedule”: Such compensation rates as are set forth in the Consultant’s September 29, 2022 fee proposal to City attached hereto as Exhibit “B”.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on October 11, 2022, and shall expire at 11:59 p.m. on October 11, 2025, unless extended by written agreement of the Parties or terminated in accordance with Section 21 below.

Enclosure 1
4a
MOBILE HOME PARK ORDINANCE Page 2 of 13
RSG, INC.

5. CONSULTANT’S SERVICES

5.1 Consultant shall perform the services identified in the Scope of Services attached hereto and incorporated by reference. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the Parties, and any corresponding increase or decrease in compensation and/or rates, shall be incorporated by written amendment to this Agreement. In no event shall the total annual compensation and costs payable to Consultant, under this Agreement, exceed the sum of Three Hundred Thousand Dollars ($300,000), unless specifically approved in advance, in writing, by City.

5.2 Consultant shall perform all work to the professional standards of Consultant’s profession and in a manner reasonably satisfactory to City.

6. COMPENSATION

6.1 City shall compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept in full satisfaction for such services, payment in accordance with the applicable rates in the Approved Fee Schedule attached hereto and incorporated by reference, which includes any travel costs, mileage, overhead, or other expenses incurred by the Consultant in the performance of services pursuant to this Agreement.

6.2 Consultant shall submit to City an invoice, on a monthly basis or less frequently, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Within ten (10) business days of receipt of each invoice, City shall notify Consultant in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, City shall pay all undisputed amounts included on the invoice. City shall not withhold applicable taxes or other authorized deductions from payments made to Consultant.

6.3 Payments for any services requested in writing by City and not included in the Scope of Services shall be made to Consultant by City on a time-and-materials basis using Consultant’s standard fee schedule. Fees for such additional services shall be paid within sixty (60) days of the date Consultant issues an invoice to City for such services.

7. BUSINESS LICENSE
Consultant shall obtain a City business license prior to commencing performance under this Agreement.

8. COMPLIANCE WITH LAWS
Consultant shall keep informed of State, Federal and Local laws, ordinances, codes and regulations that in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. Without limiting the MOBILE HOME PARK ORDINANCE Page 3 of 13
RSG, INC.
generality of the foregoing, if Consultant is an out-of-state corporation or LLC, it must be qualified and registered to do business in the State of California pursuant to sections 2105 and 17708.02 of the California Corporations Code. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section.

9. CONFLICT OF INTEREST
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if both (i) such work would require Consultant to abstain from a decision under this Agreement pursuant to a conflict of interest statute; and (ii) City has not consented in writing prior to Consultant’s performance of such work.

10. PERSONNEL
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant’s services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City’s premises. Ms.

Tara E. Matthews shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

11. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material (“written products”) developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant. If any state, federal, or local law requires mandatory copyright protection for Consultant’s work product, City shall comply with such laws to the extent feasible.

12. INDEPENDENT CONTRACTOR

12.1 Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of MOBILE HOME PARK ORDINANCE Page 4 of 13
RSG, INC.

Consultant’s employees, except as set forth in this Agreement. Consultant shall not at any time represent that it is, or that any of its agents or employees are, in any manner employees of City.

12.2 The Parties further acknowledge and agree that nothing in this Agreement shall create or be construed to create a partnership, joint venture, employment relationship, joint-employer relationship, or any other relationship between Consultant or Consultant’s employees except as set forth in this Agreement.

12.3 City shall have no direct or indirect control over Consultant’s employees or sub-consultants with respect to wages, hours, and working conditions. In addition, City shall not deduct from the Compensation paid to Consultant any sums required for Social Security, withholding taxes, FICA, state disability insurance or any other federal, state or local tax or charge which may or may not be in effect or hereinafter enacted or required as a charge or withholding on the compensation paid to Consultant, Consultant’s employees or subconsultants. City shall have no responsibility to provide Consultant, its employees or subconsultants with workers’ compensation insurance or any other insurance.

12.4 The Parties further acknowledges the following: (i) that Consultant shall provide the services outlined in the Scope of Services directly to City; (ii) Consultant maintains a business location at the address listed under Section 20 that is separate and distinct from the City; (iii) Consultant contracts with other businesses to provide the same or similar services and maintains a clientele without restriction from the City; (iv) Consultant advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Agreement, Consultant provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Consultant has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the project and the City’s business hours, Consultant may set its own hours and location of work.

13. CONFIDENTIALITY
All data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without prior written consent by City. City shall grant such consent if disclosure is legally required. Upon request, all City data and any copies thereof shall be returned to City upon the termination or expiration of this Agreement.

14. NON-LIABILITY OF CITY OFFICIALS AND EMPLOYEES
No official or employee of the City shall be personally liable to Consultant in the event of any default or breach by City, or for any amount which may become due to Consultant.

MOBILE HOME PARK ORDINANCE Page 5 of 13
RSG, INC.

15. INDEMNIFICATION

15.1 The Parties agree that City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the Parties to be interpreted and construed to provide the fullest protection possible under the law to City. Consultant acknowledges that City would not enter into this Agreement in the absence of Consultant’s commitment to indemnify and protect City as set forth herein. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

15.2 To the full extent permitted by law, Consultant shall indemnify, hold harmless and defend City, its officers, agents, elected and appointed officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant or any of its officers, employees, servants, agents, or subcontractors in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness fees and consultant fees. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant..

15.3 City shall have the right to offset against the amount of any compensation due Consultant under this Agreement any amount due City from Consultant as a result of Consultant’s failure to pay City promptly any indemnification arising under this Section 15 and related to Consultant’s failure to either (i) pay taxes on amounts received pursuant to this Agreement or (ii) comply with applicable workers’ compensation laws.

15.4 The obligations of Consultant under this Section 15 will not be limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City, its officers, agents, employees and volunteers.

15.5 Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 14 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible and indemnify, hold harmless and defend City, its officers, agents, elected and appointed MOBILE HOME PARK ORDINANCE Page 6 of 13
RSG, INC.
officials, employees, affiliated public agencies and volunteers from and against any and all claims, demands, lawsuits, causes of action, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from or arising out of any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice and expert witness and consultant fees.

15.6 City does not, and shall not, waive any rights that it may possess against Consultant because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

15.7 PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subconsultants, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subconsultants providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

16. INSURANCE

16.1 During the term of this Agreement, Consultant shall carry, maintain, and keep in full force and effect insurance against claims for death or injuries to persons or damages to property that may arise from or in connection with Consultant’s performance of this Agreement. Such insurance shall be of the types and in the amounts as set forth below:

16.1.1 Comprehensive General Liability Insurance with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence / Two Million Dollars ($2,000,000) in the annual aggregate, including products and Completed operations hazard, contractual insurance, MOBILE HOME PARK ORDINANCE Page 7 of 13
RSG, INC.
broad form property damage, independent Consultants, personal injury.

16.1.2 Automobile Liability Insurance for vehicles used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per claimant and One Million dollars ($1,000,000) per incident.

16.1.3 Worker’s Compensation insurance as required by the laws of the State of California.

16.1.4 Professional Liability insurance against errors and omissions in the performance of the work under this Agreement with coverage limits of not less than One Million Dollars ($1,000,000).

16.2 Consultant shall require each of its subcontractors, if any, to maintain insurance coverage that meets all of the requirements of this Agreement.

16.3 The policy or policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best’s Insurance Guide.

16.4 Consultant agrees that if it does not keep the aforesaid insurance in full force and effect City may either (i) immediately terminate this Agreement; or (ii) take out the necessary insurance and pay, at Consultant’s expense, the premium thereon.

16.5 At all times during the term of this Agreement, Consultant shall maintain on file with City’s Risk Manager a certificate or certificates of insurance showing that the aforesaid policies are in effect in the required amounts and, for the general liability and automobile liability policies, naming the City as an additional insured. Consultant shall, prior to commencement of work under this Agreement, file with City’s Risk Manager such certificate(s).

16.6 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Consultant shall provide such proof to City at least two weeks prior to the expiration of the coverages.

16.7 The general liability and automobile policies of insurance required by this Agreement shall contain an endorsement naming City, its officers, employees, agents and volunteers as additional insureds. All of the policies required under this Agreement shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty days’ prior written notice to City. Consultant agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

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16.8 The general liability and automobile policies of insurance provided by Consultant shall be primary to any coverage available to City. Any insurance or selfinsurance maintained by City, its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

16.9 All insurance coverage provided pursuant to this Agreement shall not prohibit Consultant, and Consultant’s employees, agents or subcontractors, from waiving the right of subrogation prior to a loss. Consultant hereby waives all rights of subrogation against the City.

16.10 Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of City, Consultant shall either reduce or eliminate the deductibles or self-insured retentions with respect to City, or Consultant shall procure a bond guaranteeing payment of losses and expenses.

16.11 Procurement of insurance by Consultant shall not be construed as a limitation of Consultant’s liability or as full performance of Consultant’s duties to indemnify, hold harmless and defend under Section 14 of this Agreement.16.12 If Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

17. MUTUAL COOPERATION

17.1 City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

17.2 In the event any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require.

18. RECORDS AND INSPECTIONS
Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

19. PERMITS AND APPROVALS
Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary in the performance of this Agreement. This includes, but shall not be limited to, encroachment permits and building and safety permits and inspections.

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20. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile, email or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the Parties may, from time to time, designate in writing).

If to City: If to Consultant:

Julia Gonzalez, Deputy Director Tara E. Matthews
Community and Economic Development Dept. Principal
City of Pico Rivera RSG, Inc.
6615 Passons Blvd. 12872 Gillette Avenue
Pico Rivera, California 90660-1016 Irvine, CA 92614
[email protected] [email protected]
(562) 801-4447 (714) 541-4585
With a courtesy copy to:

Arnold M. Alvarez-Glasman, City Attorney
13181 Crossroads Parkway North
Suite 400 - West Tower
City of Industry, CA 91746
Facsimile: (562) 692-2244

21. SURVIVING COVENANTS
The Parties agree that the covenants contained in Sections 13, 15 and Paragraph

17.2 of Section 17, of this Agreement shall survive the expiration or termination of this Agreement.

22. TERMINATION

22.1. City shall have the right to terminate this Agreement for any reason on five (5) calendar days’ written notice to Consultant. Consultant shall have the right to terminate this Agreement for any reason on sixty (60) calendar days’ written notice to City. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City’s obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered, as solely determined by the City, prior to the effective date of termination. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

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22.2 If City terminates this Agreement due to no fault or failure of performance by Consultant, then Consultant shall be paid based on the work satisfactorily performed, as solely determined by the City, at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement.

23. ASSIGNMENT
Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any Party other than Consultant.

24. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

24.1 In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.2 Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition or sexual orientation.

24.3 Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials.

25. WARRANTIES

25.1 Each Party has received independent legal advice from its attorneys with respect to the advisability of entering into and executing this Agreement, or been provided with an opportunity to receive independent legal advice and has freely and voluntarily waived and relinquished the right to do so. Each Party who has not obtained independent counsel acknowledges that the failure to have independent legal counsel will not excuse such Party’s failure to perform under this Agreement.

25.2 In executing this Agreement, each Party has carefully read this Agreement, knows the contents thereof, and has relied solely on the statements expressly set forth herein and has placed no reliance whatsoever on any statement, representation, or promise of any other party, or any other person or entity, not expressly set forth herein, MOBILE HOME PARK ORDINANCE Page 11 of 13
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nor upon the failure of any other party or any other person or entity to make any statement, representation or disclosure of any matter whatsoever.

25.3 It is agreed that each Party has the full right and authority to enter into this Agreement, and that the person executing this Agreement on behalf of either Party has the full right and authority to fully commit and bind such Party to the provisions of this Agreement.

26. CAPTIONS
The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the section or paragraph thereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

27. NON-WAIVER

27.1 The waiver by City or Consultant of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. No term, covenant or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing.

27.2 Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any Party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such Party of any of all of such other rights, powers or remedies.

27.3 Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

28. COURT COSTS AND ATTORNEY FEES
In the event legal action shall be necessary to enforce any term, covenant or condition herein contained, the Party prevailing in such action, whether reduced to judgment or not, shall be entitled to its reasonable court costs, including accountants’ fees MOBILE HOME PARK ORDINANCE Page 12 of 13
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and expert witness fees, if any, and attorneys’ fees expended in such action. The venue for any litigation shall be Los Angeles County, California.

29. SEVERABILITY
If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to, the extent necessary to cure such invalidity or unenforceability, and in its amended form shall be enforceable. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

30. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of California.

31. COUNTERPARTS
This Agreement may be signed in any one or more counterparts all of which taken together shall be but one and the same Agreement. Any signed copy of this Agreement or of any other document or agreement referred to herein, or copy or counterpart thereof, delivered by facsimile or email transmission, shall for all purposes be treated as if it were delivered containing an original manual signature of the Party whose signature appears in the facsimile or email and shall be binding upon such Party in the same manner as though an originally signed copy had been delivered.

32. ENTIRE AGREEMENT
All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the Parties.

Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed by City and Consultant.

TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.

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“CITY” “CONSULTANT”
CITY OF PICO RIVERA RSG, INC.
______________________________ ___________________________________ Steve Carmona, City Manager Tara E. Matthews, Principal Dated: ________________________ Dated: _____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Anna M. Jerome, City Clerk Arnold M. Alvarez-Glasman, City Attorney September 29, 2022 Via Electronic Mail
Alfonso Rodriguez, Housing & CDBG Coordinator

CITY OF PICO RIVERA
6615 Passons Blvd.

Pico Rivera, CA 90660
PROPOSAL — MOBILEHOME RENT STABILIZATION ORDINANCE ADMINISTRATION

SERVICES
Dear Michael:

In response to your direct request, RSG, Inc. (“RSG”) is pleased to present this proposal to the City of Pico Rivera (“City”) to provide administration services for implementing the City’s Mobilehome Rent Stabilization Ordinance (“MHP RSO”). The purpose of this proposal is to provide services for:

1. Announcement and launch of the RSO program, and respond to public inquiries as needed

2. RSO Ongoing Administration

3. RSO Advisory Services
RSG has extensive experience advising on and administering rent stabilization programs and policies, including engagements with the cities of Carson, El Monte, Escondido, Oceanside, Palmdale, and Santa Ana. With over 40 years of experience in the areas of affordable housing finance and development, housing policy, and community engagement, RSG will bring a depth of knowledge and expertise to successfully meet the City's strategic goals on this assignment.

RSG has assisted with, or undertaken on behalf of former cities, counties, redevelopment agencies, and housing authorities, every aspect of the development and administration of affordable housing programs and projects. We have substantial experience in formulating viable affordable housing implementation strategies, including technical reviews, financial deal structuring, developer negotiations, and implementation programs and projects using multiple local, state, and federal funding sources. We work closely with City staff to formulate precise, accurate, and project-specific solutions and analyses.

This letter proposal presents our qualifications, project team, scope of services, and fee estimate to undertake this engagement.

We appreciate the opportunity to work with the City and look forward to discussing this proposal in more detail. Should you have any questions in the meantime, please contact me at (714) 316-2111 or [email protected].

Sincerely,
RSG, Inc.

Tara E. Matthews,
Principal
Exhibit A - Scope of Services
Alfonso Rodriguez

CITY OF PICO RIVERA
September 29, 2022