*Commissioners receive a $30.00 stipend per each meeting held and attended. .
Tuesday, April 11, 2023
Regular Meeting 6:00 p.m.
Council Chamber
Next Resolution No. 7261
Next Ordinance No. 1169
Next Agreement No. 23-2174
Successor Agency to PRRA
Next Resolution No. SA-23-26
Next Ordinance No. SA-01
Next Agreement No. S23-006
Housing Assistance Agency
Next Resolution No. HA-107
Next Ordinance No. HA-16
Water Authority
Next Resolution No. 23-36
Next Ordinance No. 23-01
Next Agreement No. 23-71
Public Financing Authority
Next Resolution No. PFA-23-13
ROLL CALL:
Mayor/Chairman/President:
Erik Lutz
Mayor Pro Tempore/Vice Chairman/Vice President:
Andrew C. Lara
Councilmembers/Directors/Commissioners:
Gustavo V. Camacho
John R. Garcia
Dr. Monica Sanchez
COMMISSIONERS SCHEDULED TO BE PRESENT:
Aric Martinez, Planning Commission
Rocio Estrada, Parks & Recreation Commission
INVOCATION:
PLEDGE OF ALLEGIANCE:
SPECIAL PRESENTATION(S):
• Proclamation – Donate Life Month
PLEASE TURN OFF OR SILENCE CELL PHONES WHILE MEETING IS IN SESSION
AND PLEASE REFRAIN FROM TEXTING DURING THE MEETING
**************************************************************************************************** In compliance with the Americans with Disabilities Act of 1990, the City of Pico Rivera is committed to providing reasonable accommodations for a person with a disability. Please call the City Clerk’s office at (562) 801-4389, if special accommodations are necessary and/or if information is needed in an alternative format. Special requests must be made in a reasonable amount of time in order that accommodations can be arranged (within 24 to 48 hours’ notice).
Meeting jointly and regularly with the Pico Rivera Successor Agency to the Pico Rivera Redevelopment Agency (as needed); Pico Rivera *Housing Assistance Agency (as needed); Pico Rivera Water Authority (as needed); and Public Financing Authority (as needed) 04-11-2023 Agenda City Council
PUBLIC COMMENTS - IF YOU WOULD LIKE TO COMMENT ON ANY LISTED
AGENDA ITEMS OR NON-AGENDA ITEMS, PLEASE FILL OUT A GREEN PUBLIC
COMMENT REQUEST FORM AND PROVIDE IT TO THE STAFF MEMBER AT THE BACK TABLE BEFORE THE MEETING STARTS.
When you are called to speak, please come forward and state your name and city of residency for the record. You have three (3) minutes to make your remarks. In accordance with Government Code Section 54954.2, members of the City Council may only: 1) respond briefly to statements made or questions posed by the public; 2) ask a question for clarification; 3) provide a reference to staff or other resources for factual information; 4) request staff to report to the City Council at a subsequent meeting concerning any matter raised by the public; and 5) direct staff to place a matter of business on a future agenda.
City Council members cannot comment on items that are not listed on a posted agenda.
CONSENT CALENDAR ITEMS:
All items listed on the Consent Calendar may be acted on by a single motion without separate discussion. Any motion relating to a Resolution or Ordinance shall also waive the reading of the titles in full and include its adoption as appropriate. If discussion or separate vote on any item is desired by a Councilmember or staff, that item may be pulled from the Consent Calendar for separate consideration.
CONSENT CALENDAR:
City Council:
1. Minutes:
• City Council regular meeting March 28, 2023
Recommendation: Approve
2. 15th Warrant Register of the 2022-2023 Fiscal Year. (700) Check Numbers: 291371-291430
Special Check Numbers: 11585-11585
Recommendation: Approve
3. Parks and Recreation Commission Appointment. (300)
Recommendation:
1. Approve a resolution granting Councilmember Camacho’s appointment to the Parks and Recreation Commission.
Resolution No. ______ A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTOR: KIMBERLY M. GARCIA TO THE PARKS AND
RECREATION COMMISSION FOR A ONE YEAR TERM SAID TO EXPIRE DECEMBER 2023
4. Approve a Resolution Ratifying the Investment Policy for the City of Pico Rivera for Fiscal Year 2023-2024. (700)
Recommendation:
1. Approve a resolution ratifying the Investment Policy for the City of Pico Rivera for fiscal year 2023-24 governing investments for the City. 04-11-2023 Agenda City Council
Resolution No. ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, RATIFYING THE “INVESTMENT POLICY” FOR FISCAL YEAR 2023-24
5. Annual Sidewalk Improvement Project (CIP No. 50080) – Award of Construction Contract. (500)
Recommendation:
1. Accept bid numbers 1 through 4 and deem bid numbers 5 through 9 as nonresponsive, as shown in the bid summary table;
2. Award a construction contract for a not-to-exceed amount of $213,390 to Addison-Miller, Inc. for the Annual Sidewalk Improvement Project, CIP No. 50080; and authorize the City Manager to execute the Contract in a form approved by the City Attorney;
3. Authorize the City Manager to approve change orders, as needed, in an amount not-to-exceed $42,000, (approximately 20% of the total contract amount) for construction contingency; and
4. Approve the Notice of Exemption (NOE) for the subject project and authorize the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act (CEQA).
Agreement No. ________
6. On-Call Landscape Architectural Services – Authorize Agreements as Necessary. (500)
Recommendation:
1. Authorize the City Manager to establish an on-call list for landscap architect and design work, consisting of the three highest scoring firms; RHA Landscape Architects-Planners, Inc., David Volz Design, and Hirsh & Associates, Inc. for a performance period of three (3) base years and two (2), one-year options to extend as authorized by the City Manager; and
2. Authorize the City Manager, or their designee, to issue individual task orders and execute professional service agreements as needed for a not-to-exceed amount of $500,000 for each firm designated to serve as part of the panel of on-call consultants and used for task requested projects.
7. Approve Amendment No. 1 to Agreement No. 22-2100 with CS Legacy Construction, Inc. for the Senior Center Parking Lot Americans with Disability Act (ADA) Improvements and Safety Project (CIP No. 50022). (500) Recommendation:
1. Approve Amendment No. 1 to Agreement No. 22-2100 with CS Legacy Construction, Inc. for the Senior Center Parking Lot ADA Improvements and Safety Project (CIP No. 50022) in the amount of $100,709;
2. Authorize the City to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
3. Authorize the City Manager to release the retention to CS Legacy Construction Inc. following the mandatory waiting period from the date of notice of completion.
Agreement No. 22-2100-1
04-11-2023 Agenda City Council
8. Approve Amendment No. 1 to Professional Services Agreement No. 22-2116 with Dahlin Group, Inc. for the Smith Park Aquatic Center Renovation Project (CIP No. 50043). (500)
Recommendation:
1. Approve Amendment No. 1 to Professional Services Agreement No. 22- 2116 with Dahlin Group, Inc. to provide Architect/Engineer (A-E) services for design and construction support, Tasks 4-9 related to the Smith Park Aquatic Center Renovation Project, CIP No. 50043 for an amount not-to-exceed $2,645,600; and
2. Authorize the Parks and Recreation Director to process change orders, as needed, in an amount not-to-exceed $396,840 (15% of the total contract amount for Tasks 4-9) for design contingency.
Agreement No. 22-2116-1
9. Rosemead Boulevard Road Rehabilitation Project, (CIP No. 50041) – Notice of Completion (500)
Recommendation:
1. Accept the work as completed for Rosemead Boulevard Road Rehabilitation Project, CIP No. 50041 constructed by R.J. Noble Company and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorize the City Manager to release the retention payment to R.J. Noble Company following the mandatory waiting period from the date the Notice of Completion is recorded.
10. Street Rehabilitation Program Cape Seal/ARAM (CIP No. 50047) – Notice of Completion (500)
Recommendation:
1. Accept the work as completed for Street Rehabilitation Program Cape Seal/ARAM, CIP No. 50047 constructed by Manhole Adjusting, Inc. and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorize the City Manager to release the retention payment to Manhole Adjusting, Inc. following the mandatory waiting period from the date the Notice of Completion is recorded.
Successor Agency:
11. Minutes:
• Successor Agency to the Pico Rivera Redevelopment Agency regular meeting December 13, 2022
Recommendation: Receive and file
12. Approve a Resolution Ratifying the Investment Policy for the Successor Agency for Fiscal Year 2023-24 (700)
Recommendation:
1. Approve a resolution ratifying the Investment Policy for the fiscal year 2023- 24 governing investments for the Successor Agency.
04-11-2023 Agenda City Council
Resolution No. ______ A RESOLUTION TO THE SUCCESSOR AGENCY
TO THE DISSOLVED REDEVELOPMENT AGENCY OF THE CITY OF
PICO RIVERA, CALIFORNIA, RATIFYING THE “INVESTMENT POLICY” FOR FISCAL YEAR 2023-24
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION
REGULAR AGENDA: None
CITY MANAGER/STAFF REPORTS
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234
REPORTS, NEW BUSINESS, OLD BUSINESS)
CLOSED SESSION:
a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN 8123-013-025
Agency Negotiator: City Manager Carmona
Negotiating Parties: Jirschefske & Kenny Trust
Under Negotiation: Price and Terms
b. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One Matter
ADJOURNMENT:
AFFIDAVIT OF POSTING
I, Cynthia Ayala, Jr. Deputy City Clerk, for the City of Pico Rivera, DO HEREBY CERTIFY, under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the Pico Rivera City Hall bulletin board, Pico Rivera website www.picorivera.org, Pico Rivera Post Office and Parks: Smith, Pico and Rivera which are available for the public to view on this 6th, day of April 2023.
Dated this 6th, day of April 2023.
Cynthia Ayala
Jr. Deputy City Clerk
04-11-2023 Agenda City Council
SB343 NOTICE
In compliance with and pursuant to the provisions of SB343 any public writing distributed by the City Clerk to at least a majority of the City Council Members regarding any item on this regular meeting agenda will be available on the City’s website.
STATEMENT REGARDING DECORUM AT CITY COUNCIL MEETINGS
If you wish to speak at the time set aside for public comments, the City Council has established the following standards and Rules of Decorum as allowed by State law. • Public comment is limited to those portions of the meeting referred to as Public Comments. These portions are intended for members of the public to address the City Council, Successor Agency, Housing Assistance Agency or Water Authority on matters related to agendas or any other items under the subject matter jurisdiction of the City Council or Agencies. Please fill out the desired color-coded card prior to the start of the meeting at 6:00 p.m. Once the meeting has begun, no further cards will be accepted. • A yellow Public Hearing Comment Request card must be completed to speak during a Public Hearing.
• A green Public Comment Request – Card is for those wishing to address the Council/Agency on agenda items or any other items under the subject jurisdiction of the City Council/Agency.
• Citizens may address the Council, Successor Agency or Housing Assistance Agency once for a maximum of three minutes. After each speaker returns to his/her seat, the Mayor shall determine the time and manner of response, but typically if answers are available, they will be given after all speakers have had an opportunity to address the City Council.
• Members of the audience are asked to refrain from clapping or otherwise speaking from their seats. Those not meeting the standards for decorum may be escorted from the meeting.
RULES OF DECORUM CAN BE FOUND IN THE PICO RIVERA MUNICIPAL CODE SECTION
2.08.050 AS ESTABLISHED BY ORDINANCE 783 ADOPTED ON AUGUST 20, 1990 AND AMENDED BY ORDINANCES 822 (SEPTEMBER 21, 1992) AND 1020 (MARCH 21, 2006).
Tuesday, March 28, 2023
A Regular Meeting of the City Council and the Water Authority was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.
Mayor/President Lutz called the regular meeting to order at 6:04 p.m. on behalf of the City Council and the Water Authority.
PRESENT: Camacho, Garcia, Lara, Sanchez, Lutz
ABSENT: None
COMMISSIONERS PRESENT:
• Robert Martinez, Planning Commission
• Vanessa Martinez, Parks & Recreation Commission
INVOCATION: Delivered by Mayor Pro Tem Lara
PLEDGE OF ALLEGIANCE: Led by Pico Rivera Donnas Jr. Gremlins, Harlee and Jacelyn.
SPECIAL PRESENTATION(S):
• A Proclamation was presented to Anna Jerome, City Clerk on her upcoming retirement from the City
• A Certificate of Recognition was presented to the Pico Rivera Donnas Junior Gremlins
• A Certificate of Recognition was presented to the El Rancho High School Girls Soccer Program
• Tesla Solar Battery
Mike Kimball and Ethan Friedman from Participate Energy provided a PowerPoint presentation on Power Choice, distributed microgrids, a Residential Solar Plus Storage Solution. The presentation covered an introduction to Power Choice, the advantages of distributed microgrids, the programs partners, the program participation procedures, and the next steps.
PUBLIC HEARING: None
PUBLIC COMMENTS:
Roy G. Arroyo:
• Addressed the City Council to express his support to Madam City Clerk Jerome on her impending retirement and praised City Council for acknowledging the City’s youth sports teams.
1 3-28-23.CityCouncilMinutes
Lauren Talbott, Pico Rivera Library Manager:
• Addressed the City Council regarding library updates and upcoming events for the month of April.
Valerie Herrera:
• Addressed the City Council regarding concerns with the Pico Rivera Dons/Donnas Athletic Director.
Briana Martinez:
• Addressed the City Council regarding concerns with the Pico Rivera Dons/Donnas Board and asked for a meeting between the City and the youth team.
Maria Camacho:
• Addressed the City Council regarding the high mobile home park rent costs.
John Soto:
• Addressed the City Council to express concerns regarding loud music nuisance at the Pico Rivera Golf Course.
Maria Soto:
• Addressed the City Council to express concerns regarding loud music nuisance at the Pico Rivera Golf Course.
Julie Emerson, Southern California Gas Manager:
• Addressed the City Council to provide an update on the decline of natural gas prices, the approval of a $50 credit by the public utilities commission, and to inform residents about the various assistance programs.
Hector Cervantes:
• Addressed the City Council regarding a concern with the City’s ADU variance application process.
CONSENT CALENDAR ITEMS:
City Council:
1. Minutes:
• Approved City Council regular meeting of March 14, 2023.
2. Approved 14th Warrant Register of the 2022-2023 Fiscal Year. (700) Check Numbers: 291240-291370
Special Check Numbers: None
3. Resolution Authorizing the City Manager to Execute a Surety Bond to Meet Financial Security Requirements for Pico Rivera Innovative Municipal Energy (PRIME). (700)
3-28-23.CityCouncilMinutes
1. Approved Resolution No. 7259 authorizing the City Manager to execute a Surety Bond to meet the Financial Security Requirement (FSR) for Pico Rivera Innovative Municipal Energy (PRIME) for a not-to-exceed amount of $125,000 over a five-year term, or $25,000 annually.
Resolution No. 7259 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, AUTHORIZING THE
EXECUTION OF A SURETY BOND TO MEET FINANCIAL SECURITY
REQUIREMENTS FOR PICO RIVERA INNOVATIVE MUNICIPAL
ENERGY (PRIME)
4. Approve Resolution Initiating Application to the Los Angeles Local Area Formation Commission for the Formation of the Lower San Gabriel River Recreation and Park District (SB 268).
1. Approved Resolution No. 7260 authorizing staff to initiate an application to the Los Angeles Local Area Formation Commission (LAFCO) for the formation of the Lower San Gabriel River Recreation and Park District;
2. Authorized the City Manager to execute, all documents required to submit, process, and implement said application in a form acceptable to the City Attorney; and
3. Approved the Categorical Exemption for the proposed annexation under the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 20, as a change in the organization of local agencies.
Resolution No. 7260 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PICO RIVERA, CALIFORNIA, INITIATING AN APPLICATION
TO THE LOS ANGELES AREA FORMATION COMMISSION FOR THE
FORMATION OF THE LOWER SAN GABRIEL RIVER RECREATION
AND PARKS DISTRICT
5. Approve a Memorandum of Understanding Between the City of Pico Rivera and Service Employees International Union Local 721 – Directors Unit Members for a Three-Year Term, July 1, 2021 Through June 30, 2024. (500)
1. Approved a Memorandum of Understanding (MOU) between the City of Pico Rivera and the Service Employees International Union Local 721 – Directors Unit (SEIU Directors) for a three-year period (July 1, 2021 – June 30, 2024). These negotiations were finalized on February 15, 2023.
6. Citywide Resurfacing – Slurry and Cape Seal, CIP No. 50067 – Award of Contract. (500)
1. Approved the plans and specifications for Citywide Resurfacing – Slurry and Cape Seal, CIP No. 50067 (Project);
2. Awarded a construction contract for a not-to-exceed amount of $2,016,025 to All American Asphalt for the Project and authorized the City Manager to execute the contract in a form approved by the City Attorney;
3. Authorized the City Manager to approve change orders, as needed, in an amount not-to-exceed $160,775 (approximately 8% of the total contract amount) for construction contingency; and
3-28-23.CityCouncilMinutes
4. Approved the Notice of Exemption (NOE) for the subject project and authorized the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act (CEQA).
Agreement No. 23-2170
7. Hot Spot Intersection Improvements at Rosemead Boulevard and Beverly Boulevard (CIP No. 21276), Lindell Avenue Block Wall – Reject All Bids and Re-Advertise. (500)
1. Rejected all bids for the Hot Spot Intersection Improvements at Rosemead Boulevard and Beverly Boulevard (CIP No. 21276), Lindell Avenue block wall; and
2. Authorized the City Clerk to Re-Advertise for Construction Bids.
8. Rio Hondo Park Project (CIP No. 21365) – Award Professional Services Agreement for Architect/Engineer Services. (500)
1. Awarded a Professional Services Agreement to RHA Landscape Architects-Planners, Inc. to provide Architect/Engineer (A-E) services for design and construction support of the Rio Hondo Park Project, CIP No. 21365 for an amount not-to-exceed $652,980, and authorized the City Manager to execute an agreement in a form approved by the City Attorney; and
2. Authorized the Parks and Recreation Director to process change orders, as needed, in an amount not-to-exceed $97,947 (15%) for design contingency.
Agreement No. 23-2171
9. Acceptance of Grant Funds from Department of Parks and Recreation Office of Grants and Local Services Outdoor Equity Grant Program (OEP) – Rio Hondo Park Nature Program (Non-CIP No. 6570). (700)
1. Accepted grant funding in the amount of $481,729 for the Rio Hondo Park Nature Program through the Department of Parks and Recreation Office of Grants and Local Services Outdoor Equity Grants Program (OEP Grant) and increased the fiscal year (FY) 2022-23 adopted budget by increasing revenue account number 699.00.0000-45000-NonCIP.6570 (State Grant) by $481,729;
2. Approved an appropriation of $481,729 from grant funds and amended the FY 2022-23 adopted budget by increasing expense account number 699.80.8100-54500-NonCIP No. 6570 by $481,729; and
3. Authorized the City Manager to execute all related grant documents.
10. Treasurer’s Monthly Investment Transaction Report as of February 28, 2023. (700)
1. Received and filed the Treasurer’s Monthly Investment Transaction Report as of February 28, 2023.
3-28-23.CityCouncilMinutes
Water Authority
11. Minutes:
• Received and filed the Water Authority regular meeting of January 24, 2023.
12. Approve Purchase of Large Water Meters from Ferguson Waterworks. (700)
1. Authorized the Executive Director to approve the purchase of large water meters from Ferguson Waterworks, Inc. (dba Ferguson Enterprises, Inc.) for the conversion to Automated Meter Infrastructure (AMI) project.
Motion by Councilmember/Commissioner Dr. Sanchez, seconded by Mayor Pro Tem/Vice Chairman Lara to approve Consent Calendar Item Nos.1 through 12. Motion carries by the following roll call vote:
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER CLARIFICATION: None REGULAR AGENDA: None
CITY MANAGER/STAFF REPORTS:
City Manager Carmona provided an update on pending City grant funding applications, commented on the successful Pico Rivera Bulk Dumping Day event held on March 25, advised on the release of the City Manager report for the month of March, and introduced the new Public Safety Coordinator, former Sheriff Captain Philip Marquez.
GOOD OF THE ORDER (INTERGOVERNMENTAL AGENCY MEETINGS, AB 1234 REPORTS, NEW BUSINESS, OLD BUSINESS):
Mayor Pro Tem Lara and Councilmember Camacho commented on the Infrastructure Ad Hoc Committee meeting discussing street median and road design and construction, and recognized the Pico Rivera Sheriff’s Station Captain Hutak for her leadership during the City’s recent events.
Councilmember Garcia commented on a meeting with the El Rancho Unified School District regarding the Safe Pathways to school program. He also mentioned his attendance at the American Legion Post 341 event, the Shade Lane Senior program, and VFW Auxiliary breakfast fundraiser.
Councilmember Dr. Sanchez commented on a meeting with the American Heart Association regarding the City’s flavored tobacco ban, a ride-along with the Pico Rivera Sheriff’s department deputy, and her attendance at the Businesswoman of the Year Award Ceremony.
Councilmember Camacho reported on his attendance at the Shade Lane Senior Club Installation event, congratulated Madam City Clerk Jerome on her impending 3-28-23.CityCouncilMinutes
retirement, and welcomed back former Sheriff’s Captain Philip Marquez as the Public Safety Coordinator.
City Councilmembers commented on their attendance at the Opening Day events for Pico Boys Baseball, Rivera Baseball Association, Pico Rivera Girls FastPitch, and the Pico Rivera Go-Getters.
Mayor Lutz reported on his attendance at the Shade Lane Senior Club Installation event, California Contract Cities conference and the Claremont College Symposium.
He acknowledged Nationwide Environmental Services President, Ani Samuelian on her award for Businesswoman of the Year award.
CLOSED SESSION(S):
a. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Designated Representative: City Manager Carmona, Human Resources Director Shirinian and Assistant City Manager Garcia
Employee Organizations: Service Employees International Union Local 721 Parttime City Attorney Alvarez-Glasman stated that the City Council received a briefing and direction was provided. No final action was taken and there was nothing further to report.
ADJOURNMENT:
Mayor/President Lutz adjourned the City Council and Water Authority meeting at 8:04 p.m. in memory of the victims of the Nashville, Tennessee school shooting. There being no objection it was so ordered.
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
______________________________________
Erik Lutz, Mayor/President
ATTEST:
_______________________________
Cynthia Ayala, Jr. Deputy City Clerk
3-28-23.CityCouncilMinutes
I hereby certify that the foregoing is a true and correct report of the proceedings of the City Council and Water Authority regular meeting dated March 28, 2023 and approved by the City Council and Water Authority on April 11, 2023. ________________________________
Cynthia Ayala, Jr. Deputy City Clerk
MEETING DATE: 4/11/2023
CHECK DATE STARTING ENDING AMOUNT
CHECK NUMBERS: 3/17/23-3/29/23 291371 291430 $ 1,858,598.62 ACH NUMBERS: 1/3/23-3/29/23 11508 11686 $ 845,685.46
SPECIAL CHECKS/EFT: 11585 11585
VOIDED CHECKS/EFT:
PRE-NOTE
TOTAL REGISTER AMOUNT: $ 2,704,284.08
15th WARRANT REGISTER OF THE 2022 - 2023 FISCAL YEAR
2 Number Date Description
Transaction
Amount
291371 03/23/2023 $70,824.38
Invoice Amount
9803-0266-04 $37,795.00
9803-0266-03 $33,029.38
291372 03/23/2023 $75.00
Invoice Amount
COMSTP030923-GA $75.00
291373 03/23/2023 $3,412.63
Invoice Amount
21473 $3,412.63
291374 03/23/2023 $50.00
Invoice Amount
72867 $50.00
291375 03/23/2023 $826.30
Invoice Amount
CERC-ES202300767 $826.30
291376 03/23/2023 $1,075.25
Invoice Amount
CBC GenOpe - CBC General Operating
Check
Accounts Payable Advantec Consulting Engineering
Description
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Description
2 KEYS FOR SPECIAL EVENT TRUCK 253, AUTOMATIC DOORS
Accounts Payable County of Los Angeles Dept of Public Works Description
PRE-EMPLOYMENT LIVE SCANS 2/6/23-2/8/23
Accounts Payable CLASSIC EAGLE RESTORATION CONSULTANT LLC Description
ADA CORD COVERS FOR SPECIAL EVENTS
Accounts Payable Certifix Live Scan
Description
COMMISSIONER STIPEND FOR MEETING 3/9/23
Accounts Payable CableTiesAndMore (CTAM Inc)
PROFESSIONAL SVCS JANUARY 2023, ITS MASTER PLAN CIP50052 PROFESSIONAL SVCS JANUARY 2023, ITS MASTER PLAN CIP50052 Accounts Payable AGUIRRE, GLORIA, E.
Description
user: April Zamora Pages: 1 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
RE-PW23021303892 $1,075.25
291377 03/23/2023 03/28/2023 $110.00
Invoice Amount
9830 $110.00
291378 03/23/2023 $28,386.00
Invoice Amount
1 $29,880.00
1-A ($1,494.00)
291379 03/23/2023 $75.00
Invoice Amount
COMSTP030923-RE $75.00
291380 03/23/2023 03/28/2023 $67.58
Invoice Amount
18761019 $67.58
291381 03/23/2023 $1,320.00
Invoice Amount
162643 $1,320.00
291382 03/23/2023 03/27/2023 $97,461.00
Invoice Amount
Accounts Payable Ewing Irrigation Products Inc
Description
IRRIGATION SUPPLIES FOR PARKS
Accounts Payable ESTRADA SANTOS, ROCIO
Description
COMMISSIONER STIPEND FOR MEETING 3/9/23
Description
PROFESSIONAL SVCS 10/31/22-2/1/23, CITY HALL/CH WEST IMPROVEMENT PROFESSIONAL SVCS 10/31/22-2/1/23, CITY HALL/CH WEST IMPROVEMENT Description
ACCOUNT CLERK II TEST BOOK RENTALS 2/23/23-3/10/23
Accounts Payable EMPIRE DESIGN & BUILD LLC
TS THROUGH KITS JANUARY 2023
Accounts Payable Donnoe & Associates, Inc.
Accounts Payable Ferguson Enterprises, Inc
Description
Accounts Payable FEHR & PEERS
Description
PROFESSIONAL SVCS 11/26/22-1/27/23, VMT ANALYSIS
user: April Zamora Pages: 2 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
0000587-1 $97,461.00
291383 03/23/2023 $603.85
Invoice Amount
9635296248 $184.54
9619517361 $164.87
9619517353 $254.44
291384 03/23/2023 $245.00
Invoice Amount
31423 $245.00
291385 03/23/2023 03/28/2023 $4,112.49
Invoice Amount
231398 $1,011.90
231399 $3,100.59
291386 03/23/2023 $35,399.25
Invoice Amount
PC 6534 $420.00
PC 6534-A $14,247.75
BI 14449 $840.00
PC 6502-A $19,891.50
291387 03/23/2023 $1,006,777.98
Description
BAGPIPER FOR MEMORIAL DAY CEREMONY
Accounts Payable InfoSend, Inc
MAINTENANCE SUPPLIES FOR WATER DIVISION
MAINTENANCE SUPPLIES FOR WATER DIVISION
Accounts Payable Ibbotson, David
Accounts Payable Grainger
Description
MAINTENANCE SUPPLIES FOR WATER DIVISION
AMI PROJECT
Accounts Payable LA County Sheriffs Department
PROFESSIONAL SVCS JANUARY 2023, PLAN CHECK SVCS
PROFESSIONAL SERVICES JANUARY 2023, BUILDING INSPECTION SVCS PROFESSIONAL SERVICES DECEMBER 2022, BUILDING INSPECTION SVCS Accounts Payable Jas Pacific, Inc.
Description
PROFESSIONAL SVCS JANUARY 2023, PLAN CHECK CIP50010
Description
MAIL PREP SERVICE 2/2/23-2/28/23 FOR UTILITY MANAGEMENT POSTAGE FOR 2/2/23-2/28/23
user: April Zamora Pages: 3 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Invoice Amount
232383EC $987,613.99
232460EC $9,259.42
232483EC $9,904.57
291388 03/23/2023 03/28/2023 $242,643.35
Invoice Amount
597-04 $255,414.05
597-04-A ($12,770.70)
291389 03/23/2023 $1,962.00
Invoice Amount
0199325 $1,962.00
291390 03/23/2023 03/28/2023 $50,010.75
Invoice Amount
0079657 $18,540.75
0079661 $31,470.00
291391 03/23/2023 $700.00
Invoice Amount
1259903 $350.00
1259904 $350.00
291392 03/23/2023 03/28/2023 $300.00
HELICOPTER SERVICE FEBRUARY 2023
PRV-TRANSIT/TRANSIENT DEPUTY 2/5/23-2/27/23
Accounts Payable Metro Builders & Engineers Group, Ltd
Description
SHERIFF SERVICES FEBRUARY 2023
SENIOR CENTER ENTERTAINMENT 3/21/23
SENIOR CENTER ENTERTAINMENT 3/23/23
Accounts Payable PARS
PROFESSIONAL SVCS JANUARY 2023 MAJOR CORRIDORS MEDIAN
Accounts Payable On The Go DJ Pro, Inc
Description
Accounts Payable Moore Iacofano & Goltsman Inc
Description
PROFESSIONAL SVCS JANUARY 2023 ROSEMEAD BL MEDIAN BEAUTIFICATION Accounts Payable Midamerica Administrative and Retirement Solutions Description
HRA ADMIN SVCS FEE FOR 4Q22
Description
PROFESSIONAL SVCS 12/31/22-1/27/23 PFAS TREATMENT SYS PROJ 50042 PROFESSIONAL SVCS 12/31/22-1/27/23 PFAS TREATMENT SYS PROJ 50042 user: April Zamora Pages: 4 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Invoice Amount
52716 $300.00
291393 03/23/2023 $591.39
Invoice Amount
59979479 $591.39
291394 03/23/2023 $175.00
Invoice Amount
3351983 $175.00
291395 03/23/2023 $935.90
Invoice Amount
20851 $87.09
20850 $848.81
291396 03/23/2023 $350.00
Invoice Amount
ZRCS81240 $350.00
291397 03/23/2023 $754.00
Invoice Amount
7-2022 $60.00
8-2022 $136.00
9-2022 $40.00
Accounts Payable The Nelrod Company
Description
RENTAL MARKET COMPARABILITY DATABASE, SECTION 8
Description
FLAGS FOR GOLF COURSE
FLAGS FOR VETERANS MONUMENT
Description
SENIOR CENTER MOVIE LICENSE FEE, MACK&RITA 3/28/23
Accounts Payable The Flag Shop
Description
POSTAGE METER RENTAL & MAINTENANCE 4/1/23-6/30/23
Accounts Payable Swank Motion Pictures Inc
Description
SVC PERIOD ENDING 1/31/23 REP-PARS FEES
Accounts Payable Quadient, Inc.
PRE-EMPLOYMENT LIVE SCANS 8/10/22-8/31/22
PRE-EMPLOYMENT LIVE SCANS 9/16/22-9/20/22
Accounts Payable The UPS Store # 5115
Description
PRE-EMPLOYMENT LIVE SCANS 7/5/22-7/18/22
user: April Zamora Pages: 5 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
10-2022 $214.00
11-2022 $150.00
12-2022 $114.00
1-2023 $40.00
291398 03/23/2023 $28,800.00
Invoice Amount
2023REPLNPOSTMTR $28,800.00
291399 03/23/2023 03/28/2023 $695.13
Invoice Amount
587657 $695.13
291400 03/29/2023 $72,588.61
Invoice Amount
INVCOL6958 $72,588.61
291401 03/29/2023 $2,580.00
Invoice Amount
0012081 $2,580.00
291402 03/29/2023 $1,661.74
Invoice Amount
10284-23 $387.25
10280-23 $1,274.49
Accounts Payable West Coast Sand & Gravel, Inc.
Description
UTILITY SAND
Accounts Payable US Postal Service CMRS-ACCT #188267
Description
REPLENISH POSTAGE FOR MAIL METER
PRE-EMPLOYMENT LIVE SCANS 11/1/22-11/29/22
PRE-EMPLOYMENT LIVE SCANS 12/1/22-12/23/22
PRE-EMPLOYMENT LIVE SCANS 1/5/23-1/11/23
PRE-EMPLOYMENT LIVE SCANS 10/3/22-10/31/22
REPLACEMENT SIGNAGE FOR GOLF COURSE
Accounts Payable American Marker
Description
KEYCHAIN KEY LIGHTS WITH CITY OF PICO RIVERA
Accounts Payable AKM CONSULTING ENGINEERS INC
Description
PROFESSIONAL SVCS 1/30/23-2/24/23, PLANT 3 SWITCHBOARD REPLACE Accounts Payable A-Z BUS SALES
Description
TRANSIT 350 EL VAN PURCHASE
user: April Zamora Pages: 6 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
291403 03/29/2023 $1,806.53
Invoice Amount
675925 $1,806.53
291404 03/29/2023 $298.50
Invoice Amount
2023CCTTPARKFEES $52.00
2023CCTTMILEAGE $246.50
291405 03/29/2023 $782.99
Invoice Amount
8405906740 $500.11
8405955520 $282.88
291406 03/29/2023 $6.00
Invoice Amount
23ASRE129 $6.00
291407 03/29/2023 $49.94
Invoice Amount
20044206 031723 $49.94
291408 03/29/2023 $28,525.87
Invoice Amount
LEGAL SERVICES FEBRUARY 2023
Accounts Payable Ayala, Cynthia
Description
Accounts Payable Atkinson, Andelson, Loya, Ruud & Romo
Description
Accounts Payable Dudek
Description
Accounts Payable DS Services of America, Inc.
Description
WATER DELIVERY 3/1/23
Accounts Payable County of Los Angeles, Assessor
Description
MAP
Description
REPLENISH AND SERVICE FIRST AID KITS AND AED GOLF COURSE
REPLENISH AND SERVICE FIRST AID KITS AND AED GOLF COURSE PARKING FEES FOR CITY CLERK TECH TRAINING 3/14/23-3/17/23 CITY CLERK TRAINING ATTENDANCE MILEAGE REIM 3/14/23-3/17/23 Accounts Payable CINTAS CORP.
user: April Zamora Pages: 7 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
202301298 $28,525.87
291409 03/29/2023 $404.85
Invoice Amount
231292 $404.85
291410 03/29/2023 $19,088.34
Invoice Amount
M70662 $19,088.34
291411 03/29/2023 $627.27
Invoice Amount
0007923 $627.27
291412 03/29/2023 $500.00
Invoice Amount
INV-12043 $500.00
291413 03/29/2023 $5,355.00
Invoice Amount
1243 $5,355.00
291414 03/29/2023 $10,000.00
Invoice Amount
2023DEP2022-574 $10,000.00
PROFESSIONAL SVCS 1/28/23-2/24/23, PROJECT 14873
Accounts Payable Infinity Technologies
Description
PROFESSIONAL SVCS FEBRUARY 2023, GIS COORDINATION SVCS
Accounts Payable Flock Safety
Description
CAMERA REPLACEMENT
Accounts Payable Ferguson Enterprises, Inc
Description
DEPARTMENT EXPENSE
Accounts Payable Everbridge, Inc
Description
MASS NOTIFICATION BASE SOFTWARE 6/30/22-6/29/23
Accounts Payable Encore Awards & Marking Corp
Description
ELECTION CERTIFICATE PLAQUES FOR 2 COUNCILMEMBERS
Accounts Payable J M STITT CONSTRUCTION INC
Description
WASTE MANAGEMENT REFUND 9270 WHITTIER BL
user: April Zamora Pages: 8 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
291415 03/29/2023 $4,800.00
Invoice Amount
2023REF2021-2486 $4,800.00
291416 03/29/2023 $1,250.00
Invoice Amount
286604 $1,250.00
291417 03/29/2023 $576.00
Invoice Amount
2154-23 $576.00
291418 03/29/2023 $100.00
Invoice Amount
INV276456 $100.00
291419 03/29/2023 $34,905.16
Invoice Amount
PICO2201-04 $34,905.16
291420 03/29/2023 $1,046.25
Invoice Amount
317184 $255.00
292996 $791.25
Accounts Payable NAN MCKAY
Description
WEBINAR TRAINING RECORDING HUD
Accounts Payable Major League Softball, Inc.
Description
ASSIGNING SVCS FOR GO GETTERS SENIOR SOFTBALL
Accounts Payable Keenan & Associates
Description
MARCH 2023 SVCS, INSTALLMENT 9
Accounts Payable Keala Baroro
Description
WASTE DEPOSIT REFUND 7135 FARMLAND AVE
PROFESSIONAL SVCS JULY 2022, 3900 BAYBAR RD
Accounts Payable NV5, Inc.
Description
PROFESSIONAL SVCS JANUARY 2023, 3900 BAYBAR RD
Accounts Payable NCM Engineering Corporation
Description
PROFESSIONAL SVCS DECEMBER 2022 TELEGRPH OVER SAN GABRIEL BRIDGE user: April Zamora Pages: 9 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
291421 03/29/2023 $425.00
Invoice Amount
1259910 $425.00
291422 03/29/2023 $6,310.71
Invoice Amount
44398 $6,310.71
291423 03/29/2023 $17,500.00
Invoice Amount
300 $17,500.00
291424 03/29/2023 $147.42
Invoice Amount
2023REIMLEDLIGHT $96.73
2023REIMWINDWIPE $50.69
291425 03/29/2023 $49.61
Invoice Amount
8017058 $49.61
291426 03/29/2023 $63,439.20
Invoice Amount
US-PSI-1298680 $63,439.20
POP UP TENT, PRINTED BANNER AND SUPPLIES
Accounts Payable Pyro Spectaculars, Inc.
Description
SENIOR CENTER ENTERTAINMENT 3/27/23
Accounts Payable Promotional Design Concepts Inc
Description
Accounts Payable On The Go DJ Pro, Inc
Description
Description
MICROSOFT OFFICE 365 FY 22-23
Description
BUSINESS CARDS FOR BUILDING, SUSIE SERVIN
Accounts Payable Software One, Inc
REIMBURSMENT ON LED SEARCH LIGHT FOR PARKING ENFORCEMENT
WINDSHIELD WIPERS FOR PARKING ENFORCEMENT VEHICLE
Accounts Payable Robert Klein Printers
DEPOSIT FOR FIREWORKS 7/1/23
Accounts Payable Ramos, Luis
Description
user: April Zamora Pages: 10 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
291427 03/29/2023 $929.75
Invoice Amount
PSO065757-1 $647.97
PSO066929-1 $281.78
291428 03/29/2023 $906.20
Invoice Amount
89823 $906.20
291429 03/29/2023 $3,000.00
Invoice Amount
1130 $3,000.00
291430 03/29/2023 $198.45
Invoice Amount
3/20/2023 $198.45
$1,858,598.62
11508 02/02/2023 02/28/2023 $38,488.68
Invoice Amount
Import - 1471 $38,488.68
Description
TIRE REPAIR KIT, WHEEL AND SUPPLIES
TIRES
Accounts Payable Sonsray Machinery , LLC
Description
CalCard- January 2023
Check Totals: 60 Transactions
EFT
Accounts Payable US Bank Corporate Trust Services
Accounts Payable Zapien's Restaurant Group, Inc.
Description
COFFEE & DONUTS W/ CITY COUNCIL, SENIOR CENTER 3/20/23
Accounts Payable The Condor Squadron Officers & Airmens Association Description
FLY OVER FOR MEMORIAL DAY CEREMONY 5/29/23
Accounts Payable Southern California Municipal Athletic Federation Description
2023 WINTER CONTRACT CLASS INSURANCE
user: April Zamora Pages: 11 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11509 03/03/2023 $43,855.92
Invoice Amount
Import - 1686 $43,855.92
11510 01/06/2023 01/31/2023 $134.98
Invoice Amount
0479322122022 $134.98
11511 01/03/2023 01/31/2023 $19,473.96
Invoice Amount
1/3/2023 $19,473.96
11512 01/11/2023 01/31/2023 $256.63
Invoice Amount
1/11/2023 $256.63
11513 01/06/2023 01/31/2023 $59.93
Invoice Amount
12/12/22 $59.93
11514 01/06/2023 01/31/2023 $264.94
Invoice Amount
12/16/22 $264.94
11515 01/06/2023 01/31/2023 $296.93
Invoice Amount
12/16/22A $296.93
11516 01/12/2023 01/31/2023 $357.56
Invoice Amount
CalCard- February 2023
Accounts Payable US Bank Corporate Trust Services
Description
WATER SVC
Accounts Payable So Calif Edison Company
Description
Description
Description
Description
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Accounts Payable Time Warner Cable
Description
RADIO & TELECOMMUNICATION FOR DECEMBER 2022
Accounts Payable City of Pico Rivera
Description
WATER SVC
Accounts Payable City of Pico Rivera
user: April Zamora Pages: 12 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
12/23/22 $357.56
11517 01/12/2023 01/31/2023 $5,478.83
Invoice Amount
12/23/22A $5,478.83
11518 01/12/2023 01/31/2023 $4,142.56
Invoice Amount
12/23/22B $4,142.56
11519 01/12/2023 01/31/2023 $106.24
Invoice Amount
12/19/22 $106.24
11520 01/12/2023 01/31/2023 $30,143.11
Invoice Amount
12/20/22 $30,143.11
11521 01/12/2023 01/31/2023 $164.63
Invoice Amount
12/19/22A $164.63
11522 01/12/2023 01/31/2023 $36.44
Invoice Amount
12/19/22B $36.44
11523 01/26/2023 01/31/2023 $93.12
Invoice Amount
01/05/23 $93.12
UTILITIES FOR NOVEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR NOVEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR NOVEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR NOVEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR NOVEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR NOVEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR NOVEMBER 2022
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Description
user: April Zamora Pages: 13 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11524 01/26/2023 01/31/2023 $994.37
Invoice Amount
01/05/23A $994.37
11525 01/26/2023 01/31/2023 $31,518.12
Invoice Amount
01/05/23B $31,518.12
11526 01/27/2023 01/31/2023 $218.89
Invoice Amount
44932 $218.89
11527 01/27/2023 01/31/2023 $20,565.58
Invoice Amount
44933 $20,565.58
11528 01/27/2023 01/31/2023 $25.24
Invoice Amount
05/19/22A $25.24
11529 01/27/2023 01/31/2023 $21,827.33
Invoice Amount
01/06/2023 $21,827.33
11530 03/15/2023 $10,000.00
Invoice Amount
ORDER#2310109 $10,000.00
11530 03/15/2023 $10,000.00
Invoice Description Amount
Description
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Accounts Payable Western Resource Title
Accounts Payable So Calif Edison Company
Description
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Description
Accounts Payable Western Resource Title
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR MAY 2022
Description
UTILITIES FOR DECEMBER 2022
Description
4865 DURFEE AVE APN6374015012 DAN BRUNO
UTILITIES FOR DECEMBER 2022
user: April Zamora Pages: 14 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
ORDER#2310109 $10,000.00
11532 02/01/2023 02/28/2023 $475.07
Invoice Amount
1/7/2023 $475.07
11533 02/06/2023 02/28/2023 $1,790.78
Invoice Amount
Import - 1688 $1,790.78
11534 02/07/2023 02/28/2023 $755.91
Invoice Amount
Import - 1689 $755.91
11535 02/08/2023 02/28/2023 $1,894.19
Invoice Amount
Import - 1690 $1,894.19
11536 02/10/2023 02/28/2023 $170.65
Invoice Amount
Import - 1691 $170.65
11537 02/14/2023 02/28/2023 $600.94
Invoice Amount
Import - 1692 $600.94
11538 02/15/2023 02/28/2023 $287.97
Invoice Amount
Import - 1693 $287.97
Description
Accounts Payable Frontier California
Radio & Telecommunication
Description
Accounts Payable Frontier California
Radio & Telecommunication
4865 DURFEE AVE APN6374015012 DAN BRUNO
Description
Radio & Telecommunication For Dec 2022
Accounts Payable T-Mobile USA, Inc
Description
Accounts Payable Frontier California
Radio & Telecommunication
Description
Accounts Payable Frontier California
Frontier California
Radio & Telecommunication
Accounts Payable
Description
Frontier California
Radio & Telecommunication
Accounts Payable
Description
Radio & Telecommunication
user: April Zamora Pages: 15 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11539 02/16/2023 02/28/2023 $202.39
Invoice Amount
Import - 1694 $202.39
11540 02/22/2023 02/28/2023 $161.67
Invoice Amount
Import - 1695 $161.67
11541 02/27/2023 02/28/2023 $157.31
Invoice Amount
Import - 1696 $157.31
11542 02/06/2023 02/28/2023 $363.71
Invoice Amount
Import - 1707 $363.71
11543 02/03/2023 02/28/2023 $115.54
Invoice Amount
Import - 1708 $115.54
11544 02/07/2023 02/28/2023 $134.98
Invoice Amount
Import - 1709 $134.98
11545 02/15/2023 02/28/2023 $849.00
Invoice Amount
Import - 1710 $849.00
11546 02/21/2023 02/28/2023 $51.55
Invoice Amount
Description
Radio & Telecommunication
Accounts Payable Frontier California
Description
Radio & Telecommunication
Accounts Payable Frontier California
Accounts Payable Frontier California
Description
RADIO & TELECOMMINICATION
Accounts Payable Time Warner Cable
Description
RADIO & TELECOMMUNICATION
Accounts Payable Time Warner Cable
Description
Radio & Telecommunication
Accounts Payable Verizon Wireless
Description
Accounts Payable Time Warner Cable
Description
RADIO & TELECOMMINICATION
Accounts Payable Time Warner Cable
Description
RADIO & TELECOMMINICATION
user: April Zamora Pages: 16 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Import - 1711 $51.55
11547 02/23/2023 02/28/2023 $114.99
Invoice Amount
Import - 1712 $114.99
11548 02/27/2023 02/28/2023 $134.98
Invoice Amount
Import - 1713 $134.98
11549 03/23/2023 $11,349.00
Invoice Amount
17965012 $8,945.00
17973262 $2,404.00
11550 03/23/2023 $753.36
Invoice Amount
9135488852 $753.36
11551 03/23/2023 $976.01
Invoice Amount
5860135747 $325.11
5860132986 $325.45
5860130113 $325.45
11552 03/23/2023 $540.23
Invoice Amount
1227 $540.23
RADIO & TELECOMMINICATION
Accounts Payable Time Warner Cable
HVAC SERVICES FEBRUARY 2023
BOILER SYSTEM REPAIR AT SMITH PARK
Description
Accounts Payable ABM Building Solutions, LLC
Description
RADIO & TELECOMMINICATION
Accounts Payable Time Warner Cable
VALVE FOR CHLORINATION EQUIPMENT
Description
Accounts Payable AUTOMATED WATER TREATMENT
UNIFORM RENTAL SVCS
UNIFORM RENTAL SVCS
UNIFORM RENTAL SVCS
Description
Accounts Payable Aramark
Description
RADIO & TELECOMMINICATION
Description
SUPPLIES FOR WATER DIVISION
Accounts Payable Airgas USA, LLC
user: April Zamora Pages: 17 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11553 03/23/2023 $10.00
Invoice Amount
IN1343440 $10.00
11554 03/23/2023 $4,964.57
Invoice Amount
28851 $1,458.28
28859 $2,234.32
28917 $1,271.97
11555 03/23/2023 $29,728.90
Invoice Amount
2012565 $29,728.90
11556 03/23/2023 $1,799.13
Invoice Amount
731723888 $21.12
731723870 $114.22
731582847 $469.87
732612668 $34.79
732401468 $23.04
732401476 $258.76
732192745 $877.33
11557 03/23/2023 $134.29
Accounts Payable Carahsoft Technology Corporation
JANITORIAL SUPPLIES FOR PARKS
Accounts Payable I Copy, Inc (ibe digital)
JANITORIAL SUPPLIES FOR PARKS
JANITORIAL SUPPLIES FOR PARKS
JANITORIAL SUPPLIES FOR CITY HALL
JANITORIAL SUPPLIES FOR PARKS
JANITORIAL SUPPLIES FOR CITY HALL
JANITORIAL SUPPLIES FOR CITY HALL
Description
Accounts Payable Home Depot
Description
RESIDENTIAL PROGRAM OUTREACH PRODUCTS
Accounts Payable Go2Zero Strategies, LLC
MAINTENANCE AND REPAIR OF UNIT 203
MAINTENANCE AND REPAIR OF UNIT 287
Description
MAINTENANCE AND REPAIR OF UNIT #273
Accounts Payable DIEGO'S AUTO REPAIR
Description
ACCOUNT SVC FEE, NOVEMBER 2022
user: April Zamora Pages: 18 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Invoice Amount
452374 $18.19
452322 $116.10
11558 03/23/2023 $1,301.50
Invoice Amount
030123 $1,301.50
11559 03/23/2023 $564.00
Invoice Amount
PR M110-A $564.00
11560 03/23/2023 $75.00
Invoice Amount
COMSTP030923-PS $75.00
11561 03/23/2023 $7,245.00
Invoice Amount
2022-002058 $65.00
2022-002059 $240.00
2022-002060 $55.00
2022-002061 $65.00
2022-002062 $65.00
2022-002063 $85.00
2022-002064 $55.00
Description
MAINTENANCE AND TONER EQUIPMENT RIVERA PARK
CONTRACT USAGE CHARGE 2/10/23-3/9/23
PEST CONTROL SVC JULY 2022, PARKS & REC
PEST CONTROL SVC JULY 2022, CITY HALL
PEST CONTROL SVC JULY 2022, HISTORICAL MUSEUM
Description
Accounts Payable Rousselle Company Inc.
Description
COMMISSIONER STIPEND FOR MEETING 3/9/23
Accounts Payable Patricia Saucedo
Description
FORECLOSURE REGISTRATION FEES FEBRUARY 2023
SUPPLEMENTAL LIFE INSURANCE FOR MARCH 2023
Accounts Payable Nationwide Cost Recovery Services, LLC Description
Accounts Payable Lincoln Financial Group
PEST CONTROL SVC JULY 2022, SENIOR CENTER
PEST CONTROL SVC JULY 2022, NATIVIDAD CENTER
PEST CONTROL SVC JULY 2022, RIO VISTA PARK
PEST CONTROL SVC JULY 2022, SMITH PARK
user: April Zamora Pages: 19 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
2022-002065 $115.00
2022-002066 $65.00
2022-002067 $45.00
2022-002068 $65.00
2022-002057 $115.00
2022-002381 $115.00
2022-002382 $65.00
2022-002383 $55.00
2022-002384 $240.00
2022-002385 $65.00
2022-002386 $85.00
2022-002387 $65.00
2022-002388 $55.00
2022-002389 $115.00
2022-002390 $65.00
2022-002391 $45.00
2022-002392 $65.00
2022-002757 $115.00
2022-002758 $55.00
2022-002759 $240.00
2022-002760 $65.00
2022-002761 $85.00
2022-002762 $65.00
2022-002763 $55.00
2022-002764 $45.00
PEST CONTROL SVC AUGUST 2022, NATIVIDAD CENTER
PEST CONTROL SVC AUGUST 2022, SENIOR CENTER
PEST CONTROL SVC AUGUST 2022, SMITH PARK
PEST CONTROL SVC JULY 2022, RIVERA PARK
PEST CONTROL SVC AUGUST 2022, RIVERA PARK
PEST CONTROL SVC AUGUST 2022, PARKS & REC
PEST CONTROL SVC JULY 2022, PICO PARK
PEST CONTROL SVC JULY 2022, RIO HONDO PARK
PEST CONTROL SVC JULY 2022, YOUTH CENTER
PEST CONTROL SVC JULY 2022, STREAMLAND PARK
PEST CONTROL SVC AUGUST 2022, STREAMLAND PARK
PEST CONTROL SVC AUGUST 2022, RIO HONDO PARK
PEST CONTROL SVC SEPTEMBER 2022, RIO VISTA PARK
PEST CONTROL SVC AUGUST 2022, HISTORICAL MUSEUM
PEST CONTROL SVC AUGUST 2022, CITY HALL
PEST CONTROL SVC AUGUST 2022, RIO VISTA PARK
PEST CONTROL SVC SEPTEMBER 2022, STREAMLAND PARK
PEST CONTROL SVC SEPTEMBER 2022, NATIVIDAD CENTER
PEST CONTROL SVC SEPTEMBER 2022, CITY HALL
PEST CONTROL SVC SEPTEMBER 2022, SENIOR CENTER
PEST CONTROL SVC SEPTEMBER 2022, SMITH PARK
PEST CONTROL SVC SEPTEMBER 2022, RIVERA PARK
PEST CONTROL SVC SEPTEMBER 2022, HISTORICAL MUSEUM
PEST CONTROL SVC AUGUST 2022, PICO PARK
PEST CONTROL SVC AUGUST 2022, YOUTH CENTER
user: April Zamora Pages: 20 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
2022-002765 $65.00
2022-002766 $65.00
2022-002767 $115.00
2022-002798 $65.00
2022-003077 $115.00
2022-003078 $65.00
2022-003079 $240.00
2022-003080 $55.00
2022-003081 $65.00
2022-003082 $65.00
2022-003083 $85.00
2022-003084 $55.00
2022-003085 $45.00
2022-003086 $65.00
2022-003087 $65.00
2022-003088 $115.00
2022-003378 $115.00
2022-003379 $65.00
2022-003380 $240.00
2022-003381 $55.00
2022-003382 $65.00
2022-003383 $65.00
2022-003384 $85.00
2022-003385 $55.00
2022-003386 $115.00
PEST CONTROL SVC OCTOBER 2022, CITY HALL
PEST CONTROL SVC OCTOBER 2022, HISTORICAL MUSEUM
PEST CONTROL SVC SEPTEMBER 2022, YOUTH CENTER
PEST CONTROL SVC SEPTEMBER 2022, PICO PARK
PEST CONTROL SVC SEPTEMBER 2022, PARKS & REC
PEST CONTROL SVC SEPTEMBER 2022, RIO HONDO PARK
PEST CONTROL SVC OCTOBER 2022, RIVERA PARK
PEST CONTROL SVC OCTOBER 2022, PARKS & REC
PEST CONTROL SVC OCTOBER 2022, RIO VISTA PARK
PEST CONTROL SVC NOVEMBER 2022, PICO PARK
PEST CONTROL SVC NOVEMBER 2022, SENIOR CENTER
PEST CONTROL SVC NOVEMBER 2022, NATIVIDAD CENTER
PEST CONTROL SVC NOVEMBER 2022, RIO VISTA PARK
PEST CONTROL SVC NOVEMBER 2022, SMITH PARK
PEST CONTROL SVC NOVEMBER 2022, RIVERA PARK
PEST CONTROL SVC NOVEMBER 2022, HISTORICAL MUSEUM
PEST CONTROL SVC NOVEMBER 2022, PARKS & REC
PEST CONTROL SVC NOVEMBER 2022, CITY HALL
PEST CONTROL SVC OCTOBER 2022, STREAMLAND PARK
PEST CONTROL SVC OCTOBER 2022, PICO PARK
PEST CONTROL SVC OCTOBER 2022, RIO HONDO PARK
PEST CONTROL SVC OCTOBER 2022, YOUTH CENTER
PEST CONTROL SVC OCTOBER 2022, SENIOR CENTER
PEST CONTROL SVC OCTOBER 2022, NATIVIDAD CENTER
PEST CONTROL SVC OCTOBER 2022, SMITH PARK
user: April Zamora Pages: 21 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
2022-003387 $65.00
2022-003388 $45.00
2022-003389 $65.00
2022-003729 $115.00
2022-003730 $65.00
2022-003731 $55.00
2022-003732 $240.00
2022-003733 $65.00
2022-003734 $85.00
2022-003735 $65.00
2022-003736 $55.00
2022-003737 $45.00
2022-003738 $65.00
2022-003739 $65.00
2022-003740 $115.00
2023-000193 $115.00
2023-000194 $65.00
2023-000195 $55.00
2023-000196 $240.00
2023-000197 $65.00
2023-000198 $85.00
2023-000199 $65.00
2023-000200 $55.00
2023-000201 $45.00
2023-000202 $65.00
PEST CONTROL SVC NOVEMBER 2022, RIO HONDO PARK
PEST CONTROL SVC NOVEMBER 2022, YOUTH CENTER
PEST CONTROL SVC NOVEMBER 2022, STREAMLAND PARK
PEST CONTROL SVC JANUARY 2023, SENIOR CENTER
PEST CONTROL SVC JANUARY 2023, NATIVIDAD CENTER
PEST CONTROL SVC JANUARY 2023, SMITH PARK
PEST CONTROL SVC JANUARY 2023, RIO VISTA PARK
PEST CONTROL SVC JANUARY 2023, RIVERA PARK
PEST CONTROL SVC JANUARY 2023, CITY HALL
PEST CONTROL SVC JANUARY 2023, PARKS & REC
PEST CONTROL SVC JANUARY 2023, HISTORICAL MUSEUM
PEST CONTROL SVC DECEMBER 2022, STREAMLAND PARK
PEST CONTROL SVC DECEMBER 2022, PICO PARK
PEST CONTROL SVC DECEMBER 2022, RIO HONDO PARK
PEST CONTROL SVC DECEMBER 2022, YOUTH CENTER
PEST CONTROL SVC DECEMBER 2022, SENIOR CENTER
PEST CONTROL SVC DECEMBER 2022, NATIVIDAD CENTER
PEST CONTROL SVC DECEMBER 2022, SMITH PARK
PEST CONTROL SVC DECEMBER 2022, RIO VISTA PARK
PEST CONTROL SVC DECEMBER 2022, RIVERA PARK
PEST CONTROL SVC DECEMBER 2022, CITY HALL
PEST CONTROL SVC DECEMBER 2022, PARKS & REC
PEST CONTROL SVC DECEMBER 2022, HISTORICAL MUSEUM
PEST CONTROL SVC JANUARY 2023, STREAMLAND PARK
PEST CONTROL SVC JANUARY 2023, RIO HONDO PARK
user: April Zamora Pages: 22 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
2023-000203 $65.00
2023-000204 $115.00
11562 03/23/2023 $856.25
Invoice Amount
I009850 $856.25
11563 03/23/2023 $597.86
Invoice Amount
0034248-IN $200.00
0030171-IN $198.44
0044307-IN $199.42
11564 03/23/2023 $35,413.07
Invoice Amount
PR FEBRUARY-2023 $35,413.07
11565 03/23/2023 $1,041.37
Invoice Amount
6019 $1,041.37
11566 03/23/2023 $864.50
Invoice Amount
4228-7 $188.75
4330-1 $98.30
Description
PR DIAL A RIDE SERVICE FEBRUARY 2023
Accounts Payable The Sauce Creative Services
SAFETY SHOES FOR ADRIAN RODRIGUEZ
SAFETY SHOES FOR ROBERT SETTERS
Accounts Payable Southland Transit, Inc.
SAFETY SHOES FOR RAY FLORES
Accounts Payable Shoeteria, Inc.
Description
MHP RSO ADMINISTRATION SVCS
Accounts Payable RSG, Inc
Description
PEST CONTROL SVC JANUARY 2023, PICO PARK
PEST CONTROL SVC JANUARY 2023, YOUTH CENTER
PAINT SUPPLIES
Accounts Payable The Sherwin-Williams Co.
Description
PAINT SUPPLIES
Description
EASTER EGGSTRAVAGANZA FLYER AND BANNER DESIGN & PRINTS
user: April Zamora Pages: 23 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
7337-3 $568.10
7338-1 $9.35
11567 03/23/2023 $465.01
Invoice Amount
208638602-010 $176.40
213116144-005 $63.59
216102350-002 $121.28
790017234-021 $103.74
11568 03/23/2023 $479.01
Invoice Amount
73566957 $161.00
73566958 $318.01
11569 02/01/2023 02/28/2023 $20,390.37
Invoice Amount
Import - 1719 $20,390.37
11570 02/08/2023 02/28/2023 $828.11
Invoice Amount
Import - 1721 $828.11
11571 02/15/2023 02/28/2023 $226.78
Invoice Amount
Description
EASTER EGGSTRAVAGANZA, STORAGE CONTAINER
SPECIAL EVENTS CONTAINER AT SMITH PARK
PLANT MAINTENANCE AND REPAIR
PAINT SUPPLIES
PAINT SUPPLIES
Accounts Payable United Rentals (North America), Inc
Description
Description
WATER SVC
Accounts Payable City of Pico Rivera
Description
WATER SVC
Accounts Payable City of Pico Rivera
ASPHALT FOR STREET DIVISION
ASPHALT FOR STREET DIVISION
Accounts Payable City of Pico Rivera
REACH STORAGE
Accounts Payable Vulcan Materials Co.
Description
user: April Zamora Pages: 24 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Import - 1722 $226.78
11572 02/28/2023 02/28/2023 $183.35
Invoice Amount
Import - 1723 $183.35
11573 02/06/2023 02/28/2023 $756.86
Invoice Amount
Import - 1727 $756.86
11574 02/21/2023 02/28/2023 $3,218.71
Invoice Amount
Import - 1728 $3,218.71
11575 02/23/2023 02/28/2023 $5,613.16
Invoice Amount
Import - 1729 $5,613.16
11576 02/24/2023 02/28/2023 $9,342.76
Invoice Amount
Import - 1730 $9,342.76
11577 03/01/2023 $9,413.24
Invoice Amount
Import - 1697 $9,413.24
Accounts Payable So Calif Gas Company
WATER SVC
WATER SVC
Description
Description
Radio & Telecommunication
Accounts Payable City of Pico Rivera
So Calif Gas Company
Description
Accounts Payable So Calif Gas Company
Description
GAS SVC
Accounts Payable So Calif Gas Company
GAS SVC
Description
Accounts Payable Frontier California
Description
GAS SVC
GAS SVC
Accounts Payable
user: April Zamora Pages: 25 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11578 03/06/2023 $475.07
Invoice Amount
Import - 1698 $475.07
11579 03/07/2023 $1,790.78
Invoice Amount
Import - 1699 $1,790.78
11580 03/08/2023 $322.11
Invoice Amount
Import - 1700 $322.11
11581 03/13/2023 $512.88
Invoice Amount
Import - 1701 $512.88
11582 03/10/2023 $755.91
Invoice Amount
Import - 1702 $755.91
11583 03/16/2023 $600.94
Invoice Amount
Import - 1703 $600.94
Accounts Payable Frontier California
Description
Radio & Telecommunication
Description
Radio & Telecommunication
Accounts Payable Frontier California
Description
Description
Description
Accounts Payable Frontier California
Accounts Payable Frontier California
Description
Radio & Telecommunication
Radio & Telecommunication
Radio & Telecommunication
Accounts Payable Frontier California
Radio & Telecommunication
Accounts Payable Frontier California
user: April Zamora Pages: 26 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11584 03/20/2023 $202.39
Invoice Amount
Import - 1704 $202.39
11585 03/15/2023 $136,397.92
Invoice Amount
03/15/2023 $136,397.92
11586 03/08/2023 $1,905.61
Invoice Amount
Import - 1705 $1,905.61
11587 03/06/2023 $528.97
Invoice Amount
Import - 1706 $528.97
11588 03/06/2023 $399.32
Invoice Amount
Import - 1714 $399.32
11589 03/17/2023 $134.98
Invoice Amount
Import - 1715 $134.98
11590 03/20/2023 Time Warner Cable $849.00
Time Warner Cable
Time Warner Cable
T-Mobile USA, Inc
US Bank Corporate Trust Services
Accounts Payable Frontier California
Description
Radio & Telecommunication
Accounts Payable
Accounts Payable
Description
RADIO & TELECOMMINICATION
Accounts Payable
Description
RADIO & TELECOMMINICATION
Accounts Payable Verizon Wireless
Description
RADIO & TELECOMMUNICATION
Accounts Payable
Description
Radio & Telecommunication For Dec 2022
Accounts Payable
Description
PR WATER AUTHORITY REVENUE BONDS, 1999 SERIES A FOR MARCH 2023 user: April Zamora Pages: 27 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Invoice Amount
Import - 1716 $849.00
11591 03/22/2023 $161.67
Invoice Amount
Import - 1717 $161.67
11592 03/22/2023 $40.40
Invoice Amount
Import - 1718 $40.40
11593 03/13/2023 $18,545.36
Invoice Amount
Import - 1720 $18,545.36
11594 03/07/2023 $129.88
Invoice Amount
Import - 1724 $129.88
11595 03/16/2023 $259.70
Invoice Amount
Import - 1725 $259.70
11596 03/21/2023 $85.50
Invoice Amount
Description
RADIO & TELECOMMINICATION
Accounts Payable City of Pico Rivera
Description
WATER SVC
Accounts Payable City of Pico Rivera
Description
WATER SVC
Accounts Payable
Description
WATER SVC
Accounts Payable Time Warner Cable
Description
RADIO & TELECOMMINICATION
Accounts Payable
Description
Radio & Telecommunication
City of Pico Rivera
Frontier California
Accounts Payable City of Pico Rivera
Description
user: April Zamora Pages: 28 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Import - 1726 $85.50
11597 03/06/2023 $1,204.38
Invoice Amount
Import - 1731 $1,204.38
11598 02/21/2023 02/28/2023 $199.40
Invoice Amount
901025 $199.40
11599 02/21/2023 02/28/2023 $9.53
Invoice Amount
901045 $9.53
11600 02/21/2023 02/28/2023 $155.73
Invoice Amount
901052 $155.73
11601 02/21/2023 02/28/2023 $260.13
Invoice Amount
901101 $260.13
11602 02/21/2023 02/28/2023 $325.62
Invoice Amount
901135 $325.62
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable So Calif Gas Company
Description
GAS SVC
WATER SVC
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
user: April Zamora Pages: 29 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11603 02/21/2023 02/28/2023 $43.92
Invoice Amount
901153 $43.92
11604 02/21/2023 02/28/2023 $55.17
Invoice Amount
901160 $55.17
11605 02/21/2023 02/28/2023 $203.83
Invoice Amount
901183 $203.83
11606 02/21/2023 02/28/2023 $33.50
Invoice Amount
901193 $33.50
11607 02/21/2023 02/28/2023 $122.75
Invoice Amount
901197 $122.75
11608 02/21/2023 02/28/2023 $181.54
Invoice Amount
901202 $181.54
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
user: April Zamora Pages: 30 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11609 02/21/2023 02/28/2023 $36.63
Invoice Amount
901209 $36.63
11610 02/21/2023 02/28/2023 $86.08
Invoice Amount
901212 $86.08
11611 02/21/2023 02/28/2023 $195.11
Invoice Amount
901226 $195.11
11612 02/21/2023 02/28/2023 $41.47
Invoice Amount
901232 $41.47
11613 02/21/2023 02/28/2023 $61.73
Invoice Amount
901299 $61.73
11614 02/21/2023 02/28/2023 $15.48
Invoice Amount
901312 $15.48
11615 02/21/2023 02/28/2023 $62.02
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
user: April Zamora Pages: 31 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Invoice Amount
901317 $62.02
11616 02/21/2023 02/28/2023 $63.59
Invoice Amount
901333 $63.59
11617 02/21/2023 02/28/2023 $22.23
Invoice Amount
901368 $22.23
11618 02/21/2023 02/28/2023 $107.06
Invoice Amount
901395 $107.06
11619 02/21/2023 02/28/2023 $26.95
Invoice Amount
901400 $26.95
11620 02/21/2023 02/28/2023 $23.01
Invoice Amount
901462 $23.01
11621 02/21/2023 02/28/2023 $96.56
Invoice Amount
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
user: April Zamora Pages: 32 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
901489 $96.56
11622 02/21/2023 02/28/2023 $25.09
Invoice Amount
901527 $25.09
11623 02/21/2023 02/28/2023 $104.70
Invoice Amount
901562 $104.70
11624 02/21/2023 02/28/2023 $15.39
Invoice Amount
901585 $15.39
11625 02/21/2023 02/28/2023 $436.76
Invoice Amount
901596 $436.76
11626 02/21/2023 02/28/2023 $105.90
Invoice Amount
901636 $105.90
11627 02/21/2023 02/28/2023 $302.61
Invoice Amount
901694 $302.61
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
user: April Zamora Pages: 33 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11628 02/21/2023 02/28/2023 $38.65
Invoice Amount
901700 $38.65
11629 02/21/2023 02/28/2023 $40.03
Invoice Amount
901704 $40.03
11630 02/21/2023 02/28/2023 $125.60
Invoice Amount
901716 $125.60
11631 02/21/2023 02/28/2023 $7.32
Invoice Amount
901726 $7.32
11632 02/21/2023 02/28/2023 $274.58
Invoice Amount
901742 $274.58
11633 02/21/2023 02/28/2023 $53.48
Invoice Amount
901752 $53.48
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
user: April Zamora Pages: 34 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11634 02/21/2023 02/28/2023 $149.76
Invoice Amount
901757 $149.76
11635 02/21/2023 02/28/2023 $110.80
Invoice Amount
901769 $110.80
11636 02/21/2023 02/28/2023 $88.11
Invoice Amount
901773 $88.11
11637 02/21/2023 02/28/2023 $188.68
Invoice Amount
901819 $188.68
11638 02/21/2023 02/28/2023 $318.84
Invoice Amount
901820 $318.84
11639 02/21/2023 02/28/2023 $256.70
Invoice Amount
901842 $256.70
11640 02/21/2023 02/28/2023 $208.89
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
user: April Zamora Pages: 35 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Invoice Amount
901847 $208.89
11641 02/21/2023 02/28/2023 $27.69
Invoice Amount
901882 $27.69
11642 02/21/2023 02/28/2023 $66.53
Invoice Amount
901889 $66.53
11643 02/21/2023 02/28/2023 $131.87
Invoice Amount
901890 $131.87
11644 02/21/2023 02/28/2023 $131.89
Invoice Amount
901953 $131.89
11645 02/21/2023 02/28/2023 $30.83
Invoice Amount
901977 $30.83
11646 02/21/2023 02/28/2023 $384.41
Invoice Amount
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
user: April Zamora Pages: 36 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
902292 $384.41
11647 02/21/2023 02/28/2023 $304.63
Invoice Amount
902843 $304.63
11648 02/21/2023 02/28/2023 $16.72
Invoice Amount
902942 $16.72
11649 02/21/2023 02/28/2023 $51.01
Invoice Amount
902968 $51.01
11650 02/21/2023 02/28/2023 $17.27
Invoice Amount
910123 $17.27
11651 02/21/2023 02/28/2023 $96.23
Invoice Amount
960472 $96.23
11652 02/21/2023 02/28/2023 $120.26
Invoice Amount
961010 $120.26
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
user: April Zamora Pages: 37 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11653 02/21/2023 02/28/2023 $290.54
Invoice Amount
991409 $290.54
11654 02/10/2023 02/28/2023 $4,205.60
Invoice Amount
Import - 1788 $4,205.60
11655 03/10/2023 $4,818.93
Invoice Amount
Import - 1789 $4,818.93
11656 02/01/2023 02/28/2023 $89.01
Invoice Amount
44935 $89.01
11657 02/01/2023 02/28/2023 $58.96
Invoice Amount
44936 $58.96
11658 02/01/2023 02/28/2023 $100.64
Invoice Amount
01/09/2023 $100.64
Accounts Payable Office Depot
Description
Office Supplies
Accounts Payable Office Depot
Description
Office Supplies
Accounts Payable Lowe's
Description
BUILDING MAINTANCE SUPPLIES
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR DECEMBER 2022
user: April Zamora Pages: 38 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11659 02/08/2023 02/28/2023 $836.45
Invoice Amount
01/18/23 $836.45
11660 02/10/2023 02/28/2023 $2.71
Invoice Amount
01/18/23A $2.71
11661 02/15/2023 02/28/2023 $9,434.60
Invoice Amount
Import - 1794 $9,434.60
11662 02/17/2023 02/28/2023 $118.86
Invoice Amount
Import - 1795 $118.86
11663 02/28/2023 02/28/2023 $14.18
Invoice Amount
Import - 1796 $14.18
11664 02/24/2023 02/28/2023 $18,745.47
Invoice Amount
2/13/2023 $18,745.47
11665 02/24/2023 02/28/2023 $15,353.57
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Description
UTILITIES FOR DECEMBER 2022
Accounts Payable So Calif Edison Company
Accounts Payable So Calif Edison Company
Description
ELECTRIC SVC-VARIOUS LOCATION
Accounts Payable So Calif Edison Company
Description
ELECTRIC SVC-9201 WHITTIER BLVD
Accounts Payable So Calif Edison Company
Description
ELECTRIC SVC-ROOKS WHTR NARROWS
Accounts Payable So Calif Edison Company
Description
ELECTRIC SVC-4632 ORANGE ST
user: April Zamora Pages: 39 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Invoice Amount
2/3/2023 $15,353.57
11666 02/24/2023 02/28/2023 $2,238.97
Invoice Amount
2/7/2023 $2,238.97
11667 03/29/2023 $844.07
Invoice Amount
00786 $844.07
11668 03/29/2023 $407.55
Invoice Amount
IN2687963 $407.55
11669 03/29/2023 $518.40
Invoice Amount
144844 $518.40
11670 03/29/2023 $2,204.30
Invoice Amount
144827-144830 $2,204.30
11671 03/29/2023 $1,155.00
Invoice Amount
Description
ELECTRIC SVC-9201 WHITTIER BLVD
Accounts Payable EVER AFTER EVENT PRODUCTIONS, LLC KIM ESMOND) Description
VARIOUS DANCE CLASSES FEB-MAR SESSION
Accounts Payable Danielle Eileen Ruiz
Description
BEGINNERS YOGA 3/1/23-3/29/23
Accounts Payable Basic Benefits LLC
Description
FMLA EASE PLUS SVC MARCH 2023
Accounts Payable Advanced Printing
Description
WATER DEPARTMENT DOOR HANGERS
Accounts Payable So Calif Edison Company
Description
ELECTRIC SVC-9732 LUNDAHL DR
Accounts Payable GODINEZ, CHARLENE F.
Description
user: April Zamora Pages: 40 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
144836-144837 $1,155.00
11672 03/29/2023 $1,343.04
Invoice Amount
24293793 $1,343.04
11673 03/29/2023 $696.08
Invoice Amount
SIN11066129 $696.08
11674 03/29/2023 $4,206.50
Invoice Amount
110003 ROOKS $4,206.50
11675 03/29/2023 $112,866.10
Invoice Amount
33072 $20,435.43
33071 $58,452.14
33005 $25,151.06
33092 $8,827.47
11676 03/29/2023 $9,124.75
Invoice Amount
46550 $9,124.75
Accounts Payable Nationwide Environmental Services
Description
BUS SHELTER MAINTENANCE MARCH 2023
Accounts Payable NASA Services Inc
Description
ROLLOUT BINS FOR THE DUMP DAY EVENT
Accounts Payable LANDS' END, INC/BUSINESS OUTFITTERS
Description
UNIFORM PANTS AND POLOS
Accounts Payable Kimley-Horn & Associates, Inc
Description
PROFESSIONAL SVCS THROUGH 2/28/23, PR HEU 2021-2029
BROADWAY STARS 5-12YRS 2/11/23-4/1/23
Accounts Payable Rincon Consultants Inc
Description
PROFESSIONAL SVCS FEBRUARY 2023, 6TH CYCLE HOUSING ELEMENT STREET SWEEPING SVCS MARCH 2023
GRAFFITI ABATEMENT FEBRUARY 2023
FUEL ADJUSTMENT FEBRUARY 2023
user: April Zamora Pages: 41 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11677 03/29/2023 $760.06
Invoice Amount
S100205969.001 $760.06
11678 03/29/2023 $2,137.00
Invoice Amount
R-00425688 $665.44
R-00427607 $1,471.56
11679 03/29/2023 $198.97
Invoice Amount
0045735-IN $198.97
11680 03/29/2023 $630.00
Invoice Amount
144833 $630.00
11681 03/29/2023 $3,432.50
Invoice Amount
68630 $3,432.50
11682 03/29/2023 $23,886.96
Invoice Amount
39487 $22,305.50
39847 $1,581.46
DIFFERENCE IN COST FOR ALARM MONITORING 7/1/22-2/28/23
Accounts Payable Shoeteria, Inc.
Description
Accounts Payable Security Signal Devices
Description
DIFFERENCE IN COST FOR ALARM MONITORING 7/1/22-2/28/23
Accounts Payable S & J Supply Co., Inc.
Description
MAIN SERVICE AND REPAIR
PROFESSIONAL SVCS THROUGH 1/31/23, PR LANDSCAPE
PROFESSIONAL SVCS THROUGH 2/28/23, TRAFFIC SIGNAL UPGRADES
MAINTENANCE AND OPERATION OF STREET LIGHTS
Accounts Payable TRC ENGINEERS, INC
Description
ZUMBA CLASS 3/2/23-3/28/23
Accounts Payable Tanko Streetlighting, Inc
Description
SAFETY SHOES FOR OSCAR ARCINIEGA
Accounts Payable Silva, Luz
Description
user: April Zamora Pages: 42 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11683 03/29/2023 $92.67
Invoice Amount
790017233-022 $92.67
11684 03/29/2023 $6,761.00
Invoice Amount
W3A2232 $530.00
W3A2234 $180.00
W3A2235 $530.00
W3A2398 $820.00
W3A2399 $600.00
W3A2535 $170.00
W3A2536 $51.00
W3B0773 $530.00
W3B0774 $300.00
W3B0775 $300.00
W3B2049 $477.00
W3B2050 $180.00
W3B2051 $170.00
W3B2053 $600.00
W3B2056 $63.00
W3B2057 $600.00
W3B2058 $60.00
W3C0558 $600.00
Description
REACH STORAGE
Accounts Payable Weck Laboratories Inc.
Accounts Payable United Rentals (North America), Inc
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
Description
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
WATER QUALITY SAMPLING
user: April Zamora Pages: 43 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
11685 03/29/2023 $8,040.20
Invoice Amount
1237912-00 $2,855.49
1238074-00 $1,056.17
1238032-00 $677.49
1238074-01 $3,451.05
11686 03/29/2023 $52,146.02
Invoice Amount
00227937 $12,716.25
00228277 $12,160.00
00337392 $315.00
00337393 $525.00
00337394 $525.00
00228398 $11,400.00
00625120 $10,138.27
00624720 $446.50
00625088 $3,920.00
$845,685.46
PROFESSIONAL SVCS THROUGH 2/24/23, HSIP CYCLE 8 E-76 PE PROFESSIONAL SVCS THROUGH 2/24/23, ENGINEERING SVCS
PROFESSIONAL SVCS THROUGH 2/28/23, PR INSPECTIONS
PROFESSIONAL SVCS THROUGH 12/30/22, PR INSPECTIONS
PROFESSIONAL SVCS THROUGH 1/31/23, PR INSPECTIONS
PROFESSIONAL SVCS THROUGH 2/24/23, TELEGRAPH RD BRIDGE
MAIN SERVICE AND REPAIR
Accounts Payable Willdan Engineering
Description
MAIN SERVICE AND REPAIR
MAIN SERVICE AND REPAIR
MAIN SERVICE AND REPAIR
Accounts Payable Western Water Works
Description
EFT Totals: 179 Transactions
PROFESSIONAL SVCS THROUGH 2/24/23, CIP 50096
PROFESSIONAL SVCS THROUGH 12/30/22, WHITTIER UNDERPASS
PROFESSIONAL SVCS THROUGH 2/24/23, CITY HALL EV CIP 50010 user: April Zamora Pages: 44 of 45 Wednesday, March 29, 2023 Number Date Description
Transaction
Amount
City of Pico Rivera
AP Warrant Register
From Payment Date: 1/3/2023 - To Payment Date: 3/29/2023 Source Payee Name
Check
EFT
Grand Total Transaction Amount
$1,858,598.62
Transaction Amount
$845,685.46
Grand Totals:
Transaction Amount
$2,704,284.08
user: April Zamora Pages: 45 of 45 Wednesday, March 29, 2023 To: Mayor and City Council
From: City Manager
Meeting Date: April 11, 2023
Subject: PARKS AND RECREATION COMMISSION APPOINTMENT
Recommendation:
1. Approve a resolution granting Councilmember Camacho’s appointment to the Parks and Recreation Commission.
Fiscal Impact: There is no fiscal impact.
Discussion:
Parks and Recreation Commissioner John Contreras, who was appointed by Councilmember Camacho has resigned from his position as Commissioner. The City Council is being asked to approve Councilmember Camacho's recommendation of Kimberly Monique Garcia to the Parks and Recreation Commission. Ms. Garcia has an application on file with the City Clerk’s Office and is a resident of the City of Pico Rivera.
Her term will end in December 2023, when all the Planning and Parks and Recreation Commissions’ terms expire.
It is recommended that the City Council approve the resolution appointing the proposed commissioner to the Parks and Recreation Commission.
Steve Carmona
SC:CA
Enclosure: 1) Resolution – Parks and Recreation Commission 3 RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, APPOINTING THE FOLLOWING CITY ELECTOR:
KIMBERLY M. GARCIA TO THE PARKS AND RECREATION
COMMISSION FOR A ONE YEAR TERM SAID TO EXPIRE DECEMBER
2023
WHEREAS, Section 2.53.010 of the Pico Rivera Municipal Code creates the Parks and Recreation Commission; and
WHEREAS, Section 2.53.020 of said code provides for the appointment of a Parks and Recreation Commission of five members who shall be qualified electors of the City; and
WHEREAS, City Council Ordinance No. 1036 provides for the appointment of Parks and Recreation Commissioners for specified terms; and
WHEREAS, Councilmember Gustavo V. Camacho has recommended the appointment of Kimberly Monique Garcia to the Parks and Recreation Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follow:
SECTION 1. That the following individual is hereby appointed to the Parks and Recreation Commission:
Kimberly Monique Garcia
Said term shall commence on April 11, 2023 and expire on December 26, 2023 or at the time a successor is appointed, whichever is later.
SECTION 2. This resolution shall take effect immediately upon passage and adoption.
SECTION 3. That the City Clerk shall certify to the adoption and passage of this resolution, and it shall thereupon be in full force and effect.
APPROVED AND PASSED this 11th day of April, 2023.
__________________________________
Erik Lutz, Mayor
Enclosure 1
3a
RESOLUTION NO. ____
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney AYES:
NOES:
ABSENT:
ABSTAIN:
To: Mayor and City Council
From: City Manager
Meeting Date: April 11, 2023
Subject: APPROVE A RESOLUTION RATIFYING THE
INVESTMENT POLICY FOR THE CITY OF PICO RIVERA
FOR FISCAL YEAR 2023-2024
Recommendation:
1. Approve a resolution ratifying the Investment Policy for the City of Pico Rivera for fiscal year (FY) 2023-24 governing investments for the City.
Fiscal Impact:
There is no cost associated with the adoption of this Policy.
Background:
The Investment Policy for the City of Pico Rivera (“Policy") is intended to provide guidelines for the prudent investment of the City's available resources and outline policies for maximizing the efficiency of the City's cash management process. The ultimate goal of an investment policy is to enhance the City’s economic status while protecting its pooled cash. In accordance with California Government Code Section 53646(a), an annual rendering of the Policy shall be presented to the City Council for consideration at a public meeting. Additionally, the Policy states that it will be reviewed at least annually and presented to the City Council for review and approval.
Discussion:
The primary objective of the Policy is to provide a framework of approved securities in which the City can legally invest. The Policy drives the cash, treasury, and investment management functions of the City, and serves as a guide for setting and achieving program objectives, defining rules, establishing benchmarks and reducing exposure to risk. It is also important to note that rating agencies pay close attention to a city’s investment policy and portfolio in determining its credit rating, which is a key element when seeking financing options for the City.
4 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023
APPROVE A RESOLUTION RATIFYING THE INVESTMENT POLICY FOR THE CITY OF PICO RIVERA FOR FISCAL YEAR 2023-2024
The Policy is based on State of California Government Code Sections 53600 through 53609 and 53630 through 53686. These laws, as well as guidelines set forth by the Association of Public Treasurers of the United States and Canada, the California Municipal Treasurers Association (CMTA) and the Government Finance Officers Association (GFOA), have aided City staff in policy development. The state laws and established guidelines encompass a broad array of allowable investments and investment standards to suit the different needs of California's local agencies. The Policy is more conservative than what is allowed by state law as it further restricts the percentage of allowable credit investments. The Policy applies to the City's Pooled Investment Portfolio, Bond Proceeds Portfolio, and the Special Districts Portfolio.
These portfolios encompass all funds under the oversight of the City Treasurer or approved designee.
Currently, the City utilizes the services of Chandler Asset Management, the City’s investment adviser, to invest and manage $31 million of the City’s idle cash, which ranges from $64-$67 million. The remaining funds are invested in the Local Agency Investment Fund (LAIF) operated by the State Treasurer.
To ensure the portfolio’s safety, the City only selects investments with the highest credit quality. The Chandler Managed Portfolio is comprised primarily of Treasury Securities and Federal Government-sponsored entity debt, otherwise known as federal agency securities. Federal agency securities, such as Federal National Mortgage Association (Fannie Mae) and Federal Home Loan Mortgage Corporation (Freddie Mac), are regarded as among the safest securities in the global market.
Utilizing CMTA guidelines as well as the expertise of Chandler Asset Management, the Policy is presented in Enclosure 2. State Government Code allows for a limited scope of investments since public funds are being invested, and the overall goal is the preservation of these funds. It is in the City’s best interest to fully avail itself of the investments allowed per Government Code Section 53600, et seq.
The City submitted the attached Policy to the CMTA after the City Council adopted it on April 26, 2022. It was independently evaluated by three (3) raters and was given a passing score by each rater. The passing score earned the City a “Certified” distinction.
Since then, the California Government Code has updated their best practices recommendations for the following, which are all reflected as Enclosure 2:
(8.0 Authorized and Suitable Investments) Investments are prohibited to have a forward settlement in excess of 45 days from the date of investment. (18.0 Reporting) Quarterly reporting is now required within 45 days, rather than 30 days.
(20.0 Glossary) Remaining maturity shall be measured from settlement date to final maturity, rather than the commonly interpreted trade date.
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023
APPROVE A RESOLUTION RATIFYING THE INVESTMENT POLICY FOR THE CITY OF PICO RIVERA FOR FISCAL YEAR 2023-2024
Chandler Asset Management also reviewed the Policy and made these recommended changes. After these revisions, the Policy is still in line with best practices to ensure security, maintain liquidity, and seek yield where appropriate. This proposed Policy adheres to CMTA’s best practices and demonstrates to external rating agencies that the City is committed to safeguarding taxpayer dollars and taking full advantage of investments, as allowed per Government Code Section 53600, et seq.
The Administrative Services Department presents the monthly investment transaction report and the quarterly investment report to the City Council in line with the recommendations and requirements set by the CMTA and the State of California. City staff will continue reviewing the Policy on an annual basis and present the investment transaction report monthly and the Schedule of Investment quarterly to the City Council.
Conclusion:
The City Council should consider approving a resolution (Enclosure 1) ratifying the Investment Policy for the City of Pico Rivera for FY 2023-24 to help ensure the safety and liquidity of the City’s idle cash. The enclosed Policy conforms to the State of California Government Code Sections 53600 through 53609 and 53630 through 53686.
All permitted investment types are also represented within (Enclosure 2).
Steve Carmona
SC:AG:JG:ep
Enclosures: 1) Resolution
2) Investment Policy for the City of Pico Rivera
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PICO RIVERA, CALIFORNIA, RATIFYING THE “INVESTMENT POLICY” FOR FISCAL YEAR 2023-24
WHEREAS, the City of Pico Rivera and the Successor Agency to the Dissolved Redevelopment Agency of the City of Pico Rivera (Successor Agency) have funds not required to satisfy immediate financial obligations; and WHEREAS, the subject funds should be wisely and prudently invested in approved investment instruments; and
WHEREAS, the Investment Policy for the City of Pico Rivera and Successor Agency (the “Policy”), attached hereto as Enclosure (2) and made part of this Resolution, states it should be reviewed and approved by the City Council at least annually at a public meeting; and
WHEREAS, the City’s and Successor Agency’s Treasurer/Director of Administrative Services and the City’s outside investment advisor, Chandler Asset Management, have determined that the existing and amended Policy adequately complies with California Government Code Section 53600, et seq., government investment requirements; and WHEREAS, the Policy was presented and considered by the City and Successor Agency for ratification at a duly noticed public meeting as required under Government Code Section 53646(a).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pico Rivera as follows:
SECTION 1. The Policy is hereby ratified and adopted for FY 2023-24 pursuant to the requirements outlined in Government Code Section 53600, et seq.
SECTION 2. The City Clerk shall attest to the passage of this Resolution and it shall thereupon be in full force and effect.
[this section left intentionally blank]
ENCLOSURE 1
4a
RESOLUTION NO. ____
APPROVED AND PASSED this 11th day of April, 2023.
________________________________
Erik Lutz, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | i
CITY OF PICO RIVERA
Administrative Services Department
Investment Policy for
the City of Pico Rivera
and Successor Agency
ENCLOSURE 2
4b
City of Pico Rivera
Investment Policy
Page | ii
TABLE OF CONTENTS
1.0 Policy ................................................................................ 3
2.0 Scope ............................................................................... 3
3.0 Prudence .......................................................................... 4
4.0 Objective .......................................................................... 5
5.0 Delegation of Authority .................................................... 6
6.0 Ethics and Conflicts of Interest ........................................ 7
7.0 Authorized Financial Dealers and Institutions .................. 8
8.0 Authorized and Suitable Investments .............................. 8
9.0 Review of Investment Portfolio ...................................... 13
10.0 Investment Pools/Mutual Funds ................................ 1314
11.0 Collateralization ............................................................. 14
12.0 Safekeeping and Custody .......................................... 1415
13.0 Diversification ................................................................ 15
14.0 Maximum Maturities ................................................... 1516
15.0 Internal Controls ............................................................ 16
16.0 Cash Management .................................................... 1617
17.0 Performance Standards ............................................. 1718
18.0 Reporting ................................................................... 1718
19.0 Investment Policy Adoption ....................................... 1819
20.0 Glossary .................................................................... 1920 City of Pico Rivera
Administrative Services Department
6615 Passons Boulevard
Pico Rivera, CA 90660
Phone 562.801.4392 • Fax 562.942.8828
City of Pico Rivera
Investment Policy April 2023
Page | 3
1.0 Policy
The purpose of this document is to provide guidelines for the prudent investment of the City and Successor Agency’s idle cash and outline policies for maximizing the efficiency of the City/Successor Agency’s cash management system. The ultimate goal is to ensure security, maintain liquidity, and seek yield where appropriate. This investment policy is in accordance with the provisions in Sections 16429.1 and 53600 through 53684 of the California Government Code. (For the purposes of the remainder of this policy, any reference to “City” is inclusive of the Successor Agency.)
2.0 Scope
Included in the scope of the City’s investment policy are the following major guidelines and practices to be used in achieving the City’s primary investment objectives:
Investment Authority and Responsibilities
Eligible Financial Institutions
Authorized Investments
Investment Parameters
Cash Management
Evaluation of Investment Performance
Investment Reporting
Investment Policy Review and Adoption
It is intended that this policy cover all funds and investment activities under the direct authority of the City of Pico Rivera, Pico Rivera Successor Agency (formerly known as the Redevelopment Agency), Pico Rivera Housing Assistance Agency, the Pico Rivera Water Authority, and all other funds and investment activities under the direct authority of the Pico Rivera City Treasurer, except for bond proceeds which are governed by their respective indenture agreements.
Subject to the prior written consent and approval of the City Treasurer and City Manager, City of Pico Rivera
Investment Policy April 2023
Page | 4
financial assets held and invested by trustees or fiscal agents are excluded from this policy. However, such assets are nevertheless subject to the regulations established by the State of California pertaining to investments by local agencies as well as the related bond indentures.
3.0 Prudence
Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:
“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency.
Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” Investment officers and other authorized persons responsible for managing City funds acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided that the Investment officers or other authorized persons acted in good faith. Deviations from expectations of a security’s credit or market risk should be reported to the governing body in a timely fashion and appropriate action should be taken to control adverse developments.
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4.0 Objective
In accordance with Government Code Section 53600.5, the primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield:
Safety
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk.
Credit Risk – is the risk of loss due to the failure of an issuer of a security. The City will minimize credit risk by:
o Limiting investments to the safest types of securities o Diversifying the investment portfolio so that potential losses on individual securities will be minimized.
Market Rate Risk – is the risk of market fluctuations due to overall changes in the general level of interest rates. The City will minimize the market rate risk by:
o Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity
o Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools
Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets City of Pico Rivera
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(dynamic liquidity). A portion of the portfolio also will be placed in money market mutual funds or local government investment pools which offer same-day liquidity for short term funds.
Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The City will invest in relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not normally be sold prior to maturity with the following exceptions:
o A security with declining credit may be sold early to minimize loss of principal.
o A security swap would improve the quality, yield, or target duration in the portfolio.
o Liquidity needs of the portfolio require that the security be sold.
5.0 Delegation of Authority
The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the Treasurer.
The Treasurer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and employees. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.
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The City may engage the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the City’s investment portfolio in a manner consistent with the City’s objectives. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.
The City's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the City.
6.0 Ethics and Conflicts of Interest
The City adopts the following policy concerning conflicts of interest:
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the investment program, or that could impair their ability to make impartial decisions.
Officers and employees involved in the investment process shall disclose to the City Clerk any material interest in financial institutions that conduct business with the City of Pico Rivera and they shall further disclose any personal financial/investment positions that could be related to the performance of the City’s investment portfolio.
Officers and employees shall not undertake personal investment transactions with the same individual with whom business is conducted on behalf of the City.
If there is an event subject to disclosure that could impair the ability of an officer or employee to make impartial decisions, the officer or employee must notify the City Manager in writing within ten (10) days.
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7.0 Authorized Financial Dealers and Institutions
Pursuant to the State Code, Section 53601.5, the City shall transact business only with issuers, banks, savings and loans and registered investment securities dealers. The purchase of any investment, other than those purchased directly from the issuer, shall be purchased either from an institution licensed by the State of California as a broker/dealer, as defined in Section 25004 of the Corporations Code, who is a member of the National Association of Securities Dealers or a member of a Federally regulated securities exchange, a National or State-Chartered Bank, a Federal or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank.
The Director of Finance will maintain a list of financial institutions authorized to provide investment services to the City, will not give full discretionary authority to external investment managers and will not use external investment managers to purchase or sell securities or manage the City’s portfolio unless specifically approved by the City Council with a contract signed by the Mayor and City Attorney.
8.0 Authorized and Suitable Investments
Investment of City funds is governed by the California Government Code Sections 16429.1 and 53601. Investments may not have a term or maturity at the time of investment of longer than that authorized by Section 53601 or five (5) years unless the City Council has granted prior express authority. The percentage limitations shall apply to investments at the time of purchase. This investment policy further restricts the permitted investments to those below:
State Treasurer Local Agency Investment Fund (LAIF)
Government Code Section 16429.1: The City may invest up to the maximum amount pursuant to LAIF policy. LAIF is a diversified investment pool administered by the California State Treasurer. Monies invested with LAIF are pooled with State monies in City of Pico Rivera
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order to earn the maximum rate of return consistent with safe and prudent treasury management. The City, Housing Authority and Successor Agency have separate accounts, so the combined limit is three times the LAIF Policy maximum.
Local Government Investment Pools
Government Code Section 53601(p): The City may invest in a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in 53601 (a) to (q), inclusive. There is no issuer limitation for Local Government Investment Pools.
US Government and Federal Agency Obligations
Government Code Sections 53601 (b) and (f): There is no limitation on the maximum of the City’s portfolio that may be invested in U.S. government obligations, U.S. government agency obligations, and U.S. government instrumentality obligations, which have a liquid market with a readily determinable market value. The maximum percent of agency callable securities in the portfolio will be 20%.
Bankers Acceptances
Government Code Section 53601 (g): Up to twenty percent (20%) of the City’s portfolio may be invested in Bankers Acceptances which are defined as bills of exchange or time drafts, drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System, although no more than 5% of the portfolio may be invested in Bankers Acceptances with any one commercial bank. Additionally, the maturity periods cannot exceed 180 days. Government Code Section 53601(g) allows 40% (30% with one bank).
Municipal SecuritiesGovernment Code Section 53601 (C): Up to 30% of the City’s portfolio may be invested in obligations of the City, the State of California and any local agency within in the State City of Pico Rivera
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of California. The securities must be “A” rated by one NRSRO. No more than 5% per issuer.
Government Code Section 53601 (D): Up to 30% of the City’s portfolio may be invested in obligations of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. The securities must be “A” rated by one NRSRO. No more than 5% per issuer.
Commercial Paper
Government Code Section 53601 (h): A maximum of twenty-five percent (25%) of the City’s portfolio may be invested in highest tier (e.g. A-1, P-1, F-1 or higher) commercial paper as rated by Moody’s, Standard and Poor’s or Fitch rating service. Issuing corporations must be organized and operating in the United States, have $500 million total assets, and have at least an “A” rating (by Moody’s, Standard and Poor’s or Fitch) on debt other than commercial paper. The maturity period cannot exceed 270 days. No more than 5% of the portfolio may be invested in any single issuer.
Repurchase Agreements
Government Code Section 53601 (j): Although permitted by State Statute, repurchase agreements and reverse repurchase agreements will not be used without prior City Council approval.
Certificates of Deposit and Passbook Savings Accounts
Government Code Section 53601 (i): There is no limit as to the amount of the investment portfolio that may be deposited in passbook savings accounts. Negotiable certificates of deposit are limited to thirty percent (30%) of the City’s monies which may be invested.
For Negotiable certificates of deposits greater than the FDIC insured amount, the issuer City of Pico Rivera
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must be have short term ratings of “A-1” or long term ratings of “A” by a NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Corporate Medium Term Notes
Government Code Section 53601 (k): A maximum of 30% of the City’s portfolio may be invest in corporate medium term notes. The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. The securities are rated in a rating category of “A” or its equivalent or better by at least one NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Asset Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations.
Government Code Section 53601 (o): A maximum of 20% of the City’s portfolio may be invested in the above mentioned securities from issuers not defined in US Government and Federal Agency Obligations section. The securities must be rated “AA” or better by one NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Supranational Securities
Government Code Section 53601 (q): A maximum of 20% of the City’s portfolio may be invested in Supranational securities. The City can only purchase US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The securities must be rated “AA” or better by one NRSRO. No more than 10% of the portfolio may be invested in any single issuer.
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Money Market Funds
Government Code Section 53601 (l): Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec 80al et seq.) may be purchased if they meet the requirements of Government Code Section 53601 (l). No more than 20 percent of the total assets of the investments held by a local agency may be invested in mutual funds, and no more than 10 percent in any one mutual fund.
Other Investments
Other investments that are or become legal investments pursuant to State of California Government Code may be purchased only after the specific approval by the City Council.
Prohibited Investments
The City of Pico Rivera shall not invest in any investment instrument/pool/fund unless specifically allowed under the “Investment Types” section of this policy.
The City of Pico Rivera shall comply with Government Code Section 53631.5 which states, “[a] local agency shall not invest any funds pursuant to this article in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages” and that “[a] local agency shall not invest any funds pursuant to this article in any security that could result in zero interest accrual if held to maturity.” Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zeroor negative-interest accrual if held to maturity are permitted.
The purchase of a security with a forward settlement date exceeding 45 days from the time of the investment is prohibited.
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Legislative Changes
Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City of Pico Rivera Investment Policy and supersede any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.
9.0 Review of Investment Portfolio
The securities held at the City of Pico Rivera must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, The Treasurer shall at least annually review the portfolio to identify those securities that so not comply. The Treasurer shall establish procedures to report to the City of Pico Rivera and to its oversight committee, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.
10.0 Investment Pools/Mutual Funds
As stated, a thorough investigation of an investment pool or mutual fund is required prior to investing and on a continual basis. At a minimum, the following information shall be on file for each pool and/or mutual fund:
1. A description of eligible investment securities, and a written statement of investment policy and objectives;
2. A description of interest calculations, how interest is distributed, and how gains and losses are treated;
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3. A description of how these securities are safeguarded (including the settlement process), and how often these securities are priced and the program audited;
4. A description of who may invest in the program, how often, and the size of deposits and withdrawals;
5. A schedule for receiving statements and portfolio listings;
6. Whether reserves, retained earnings, etc. are utilized by the pool/fund;
7. A fee schedule and when and how fees are assessed; and
8. Whether the pool/fund is eligible for bond proceeds and/or will it accept such proceeds.
11.0 Collateralization
California law requires that public funds be collateralized. The depository must secure its public fund accounts by maintaining with the agent of the depository government securities having a market value of at least one hundred ten percent (110%) of the value of the public fund accounts. If a depository uses mortgage-backed securities (i.e., promissory notes secured by first mortgages or first deeds of trust) as collateral for public deposits, the market value of the mortgage-backed securities must be at least one hundred fifty percent (150%) of the value of the public fund accounts.
The collateralization requirement may be waived to the extent that funds are federally insured (currently up to $250,000 per institution). For deposits equivalent to the maximum insured amount, security may also be waived for interest accrued on the deposit provided the interest is computed by the depository on the average daily balance of the deposits, paid monthly and computed on a 360-day basis.
12.0 Safekeeping and Custody
Securities will be held by an independent third-party custodian selected by the City as evidenced by safekeeping receipts in the City’s name and monthly reports from the custodian. All investment transactions shall be conducted on a delivery-versus-payment City of Pico Rivera
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basis.
13.0 Diversification
The investments shall be diversified by:
• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • Avoiding investment in securities that have low ratings • Investing in securities with varying maturities, and
• Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LAIF), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations.
14.0 Maximum Maturities
In order to minimize the impact of market risk, it is intended that all investments will be held to maturity.
To the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase or in accordance with state and local statutes and ordinances.
Investments may be sold prior to maturity for cash flow, appreciation purposes or in order to limit losses; however, no investment shall be made based solely on earnings anticipated from capital gains.
Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds.
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15.0 Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the investment officer shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points:
• Control of collusion.
• Separation of transaction authority from accounting and recordkeeping. • Custodial safekeeping.
• Avoidance of physical delivery securities.
• Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investments and wire transfers. • Development of a wire transfer agreement with the lead bank and third party custodian
16.0 Cash Management
To obtain a reasonable return on public funds, the following cash management practices will be followed:
• Maintain maximum investment of all City funds not required to meet immediate cash flow needs.
• Except for cash in certain restricted and special funds, the City will consolidate cash balances from all funds to maximize investment earnings. Investment City of Pico Rivera
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income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Maximize the City’s cash flow through immediate deposit of all receipts, use of direct deposit when available, and appropriate timing of payment to vendors. • Maximize cash flow information available through the use of only one operating bank account.
17.0 Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow needs.
The investment portfolio shall be structured to optimize the return given the risk constraints and cash flow needs.
Investment performance shall be continually monitored and evaluated by the Investment Officer. Investment performance statistics and activity reports shall be generated on a quarterly basis for presentation to the City Council.
The Investment officer shall monitor and evaluate the portfolio’s performance relative to the chosen market benchmark(s), which will be included in the quarterly investment report. The Investment officer shall select an appropriate, readily available index to use as a market benchmark.
18.0 Reporting
Monthly transaction reports will be submitted by the Treasurer to the City Council within 45 days of the end of the reporting period in accordance with California Government Code Section 53607. The City Treasurer shall prepare and submit a quarterly investment report to the City Council. This report will include the following elements relative to the investments held at quarter-end.
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1. Face value
2. Security description
3. Coupon rate
4. Maturity date
5. Investment rating
6. Investment type
7. Purchase date
8. Cost of security
9. Purchase yield
10. Estimated market value
11. Amortized premium/discount
12. Statement relating the report to the Statement of Investment Policy
13. Statement of sufficiency of funds to meet the next six months’ obligations
19.0 Investment Policy Adoption
The Statement of Investment Policy shall be submitted annually to the City Council for adoption. The policy shall be reviewed at least annually to ensure its consistency with the overall objectives of the City and its relevance to current law and financial and economic trends. Any modifications made thereto must be approved by the City Council.
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20.0 Glossary
AGENCIES. Shorthand market terminology for any obligation issued by a governmentsponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:
FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.
FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds.
FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities.
FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage passthrough securities.
GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.
PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.
TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.
ASKED. The price at which a seller offers to sell a security.
ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.
AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.
BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.
BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.
BID. The price at which a buyer offers to buy a security.
BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position.
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CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made.
CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable.
CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS is currently the only entity providing this service. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.
COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.
COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.
COMMERCIAL PAPER. The short-term unsecured debt of corporations.
COST YIELD. The annual income from an investment divided by the purchase cost.
Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return.
COUPON. The rate of return at which interest is paid on a bond.
CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.
CURRENT YIELD. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor’s cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity.
DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.
DEBENTURE. A bond secured only by the general credit of the issuer.
DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.
DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative City of Pico Rivera
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is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.
DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.
DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.
DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration).
FEDERAL FUNDS RATE. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open-market operations establishes it.
FEDERAL OPEN MARKET COMMITTEE. A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves.
LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.
LIQUIDITY. The speed and ease with which an asset can be converted to cash.
LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.
LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.
MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.
MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.
MARKET VALUE. The price at which a security can be traded.
MARKING TO MARKET. The process of posting current market values for securities in a portfolio.
MATURITY. The final date upon which the principal of a security becomes due and payable.
The investment’s term or remaining maturity is measured from the settlement date to final maturity.
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MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.
MODIFIED DURATION. The percent change in price for a 100 basis point change in yields.
Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.
MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.
MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.
MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.
MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.
NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).
A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.
NEGOTIABLE CD. A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state-licensed branch of a foreign bank. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor).
PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost is above par.
PREPAYMENT SPEED. A measure of how quickly principal is repaid to investors in mortgage securities.
PREPAYMENT WINDOW. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed.
PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S. Government securities market.
PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with City of Pico Rivera
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the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.”
REALIZED YIELD. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio.
REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities and that is not a primary dealer.
REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.
SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.
STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities, or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate.
Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.
SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.
TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.
U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.
TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.
TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually.
TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.
City of Pico Rivera
Investment Policy April 2023
Page | 24
VOLATILITY. The rate at which security prices change with changes in general economic conditions or the general level of interest rates.
YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.
City of Pico Rivera
Investment Policy April 2023
Page | 25
APPENDIX 1
The authorized investment officers as stated in accordance with the City of Pico Rivera Investment Policy, are responsible for administering an investment program which:
Adheres to the Statement of Investment Policy
Prioritizes safety and liquidity
Determines risk and optimizes return
Provides for a system of due diligence in making investment decisions.
Delivery vs. Payment – all trades of marketable securities will be executed by delivery vs. payment to ensure that securities are deposited in an eligible financial institution prior to the release of City funds.
INVESTMENT
PROCESS
To: Mayor and City Council
From: City Manager
Meeting Date: April 11, 2023
Subject: ANNUAL SIDEWALK IMPROVEMENT PROJECT (CIP NO.
50080) – AWARD OF CONSTRUCTION CONTRACT
Recommendation:
1. Accept bid numbers 1 through 4 and deem bids numbers 5 through 9 as nonresponsive, as shown in the bid summary table below;
2. Award a construction contract for a not-to-exceed amount of $213,390 to Addison-Miller, Inc. for the Annual Sidewalk Improvement Project, CIP No. 50080; and authorize the City Manager to execute the Contract (Enclosure 1) in a form approved by the City Attorney;
3. Authorize the City Manager to approve change orders, as needed, in an amount not-to-exceed $42,000, (approximately 20% of the total contract amount) for construction contingency; and
4. Approve the Notice of Exemption (NOE) for the subject project (Enclosure 2) and authorize the City Clerk to file the NOE with the County Recorder, in accordance with the California Environmental Quality Act (CEQA).
Fiscal Impact:
The fiscal year (FY) 2022-23 Adopted Budget includes $300,000 in Measure R Funds (Fund 207) under Account No. 207.70.7300.54500-CIP50080 for the Annual Sidewalk Improvement Project. The Total Project Cost of $300,000 is summarized in the table below. No additional funding is required at this time.
Project Activity Estimated Cost
Project Administration $9,000
Construction $214,000
Contingency (20%) $42,000
Construction Management & Inspection $35,000
Total Project Cost $300,000
5 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023 ANNUAL SIDEWALK IMPROVEMENT PROJECT (CIP NO. 50080) – AWARD
CONSTRUCTION CONTRACT
Discussion:
The Capital Improvement Program (CIP) includes a budget for concrete improvements on an annual basis which consists of repairs and replacement of damaged sidewalks, ramps, curb and gutter, tree removals and other miscellaneous related improvements.
Such improvements are necessary to maintain or enhance walkability and pedestrian safety (e.g., removing tripping hazards). All improvements will be in compliance with the Americans with Disabilities Act (“ADA”) standards.
The proposed improvements included in this contract were prioritized based on damaged sidewalk reports from residents and staff. The reported damaged areas are inspected and tracked in a database by staff to record the type and extent of repairs for subsequent inclusion into the Annual Sidewalk Replacement Project, contingent upon available funding.
On December 9, 2022 and December 16, 2022, the Notice Inviting Bids for the original bid was published in the Cerritos Newspaper, and also on Planet Bids through the City’s website. Six (6) bids were received and opened by the City Clerk in a public forum on January 24, 2023. However, due to discrepancies and irregularities in the bids received, all bids were rejected on February 14, 2023, and authorization to re-advertise for construction was granted by the Council.
On February 24, 2023, and March 3, 2023, the Notice Inviting Bids for the rebid was published in the Cerritos Newspaper and was posted on Planet Bids through the City’s website. On March 16, 2023, nine (9) bids were received and opened by the City Clerk in a public forum. The following is the bid summary:
Bid No. Construction Company Bid Amount
1 Addison-Miller, Inc. $ 213,390
2 Toro Enterprises, Inc. $ 305,060
3 EBS General Engineering, Inc. $ 325,262
4 At Your Service Construction $ 422,640
5 TVR Construction Engineering, LLC Non-Responsive
6 Aneen Construction, Inc. Non-Responsive
7 Stance Construction Company Non-Responsive
8 Onyx Paving Company, Inc. Non-Responsive
9 Gentry General Engineering, Inc. Non-Responsive
Upon evaluation of the bids, it was discovered that Bid Nos. 5 through 9 failed to fully complete and submit all of the required documentation, including the apparent low CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023
ANNUAL SIDEWALK IMPROVEMENT PROJECT (CIP NO. 50080) – AWARD
CONSTRUCTION CONTRACT
bidder, TVR Construction Engineering, LLC (TVR). TVR’s bid package did not include references, a Skilled and Trained Workforce Certification, or a completed Contractor’s Statement. Due to these discrepancies, these bids were deemed non-responsive by City staff, with the concurrence of the City Attorney’s Office.
Subsequently, staff determined Addison-Miller, Inc., to be the apparent low responsive and responsible bidder. Staff has verified Addison-Miller, Inc., references and found their past performance on jobs of similar size and scope to be satisfactory. AddisonMiller, Inc., has performed work for the County of Los Angeles. Their bid, bonds and insurance documents are in order and their contractor’s license is current. The anticipated schedule for the Project is as follows:
• Award Construction ………….…. April 2023
• Start Construction ………………. May 2023
• Complete Construction …………. July 2023
Environmental Analysis:
The project has been reviewed for environmental compliance. Pursuant to the guidelines of CEQA, the Annual Sidewalk Improvements Project is categorically exempt under Class 1(c) for existing facilities. Under CEQA, a project is exempt if the scope of work is limited to the repair, maintenance, reconstruction, or minor alterations of an existing street and/or sidewalk.
Construction management and inspection services will be provided by the Engineering Division staff from the Department of Public Works.
Conclusion:
Staff recommends rejection of non-responsive bids, and to award a construction contract to Addison-Miller, Inc., in a not-to-exceed amount of $213,390. Additionally, the staff recommends authorizing the City Manager to approve change orders not-toexceed a contingency of $42,000, as needed to complete the Project.
Steve Carmona
SC:NN:NC:np
Enclosures: 1) Construction Contract
2) Notice of Exemption
AGREEMENT NO. _________
CITY OF PICO RIVERA CONTRACT FOR
ANNUAL SIDEWALK IMPROVEMENTS, CIP NO. 50080
THIS CONTRACT (“Contract”) is made and entered this 11th day of April, 2023 (“Effective Date”), by and between the CITY OF PICO RIVERA, a California municipal corporation (“City”) and Addison-Miller, Inc., a California corporation (“Contractor”). The Contractor’s California State Contractor’s license number is 1001142.
In consideration of the mutual covenants hereinafter set forth, the Parties hereto agree as follows:
1. CONTRACT DOCUMENTS. The Contract Documents consist of this Contract, the Notice Inviting Bids, Instructions to Bidders, Bid Proposal (including documentation accompanying the Bid Proposal and any post-Bid Proposal documentation submitted before the Notice of Award), the Bonds, permits from regulatory agencies with jurisdiction, General Provisions, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Addenda, Change Orders, and Supplemental Agreements. In the event there is a conflict between the terms of the Contract Documents, the more specific or stringent provision shall govern. City shall decide which option is the more specific or stringent provision. The Contract Documents are attached hereto and incorporated herein by reference.
2. SCOPE OF SERVICES. The Contractor shall perform and provide all materials, tools, equipment, labor, and services necessary to complete the Work in a good and workmanlike manner for the Project identified as ANNUAL SIDEWALK IMPROVEMENTS CIP No. 50080 (“Project”), as described in the Contract Documents.
3. COMPENSATION.
3.1 Contract Price and Basis for Payment. In consideration for the Contractor’s full, complete, and timely performance of the Work required by the Contract Documents, the City shall pay the Contractor for the actual quantity of Work required under the Bid Items awarded by the City performed in accordance with the lump sum prices and unit prices for Bid Items, set forth in the Bidder’s Bid Schedule submitted with the Bid Proposal. The sum of the unit prices and lump sum prices for the Bid Items, awarded by the City is Two Hundred Thirteen Thousand Three Hundred Ninety Dollars $213,390.00 (“Contract Price”). It is understood and agreed that the quantities set forth in the Bidder’s Proposal for which unit prices are fixed are estimates only and that the City will pay and the Contractor will accept, as full payment for these items of work, the unit prices set forth in the Bidder’s Proposal multiplied by the actual number of units performed, constructed, or completed as directed by the Engineer
3.2 Payment Procedures. Based upon applications for payment submitted by the Contractor to the City, the City shall make payments to the Contractor in accordance with Section 7 of the Standard Specifications, as modified by Section 7 of the General Provisions.
Enclosure 1
5a
Contract Agreement
ADDISON-MILLER, INC.
3.3 Substitution of Securities. Pursuant to Public Contracts Code Sec. 22300 Contractor shall be allowed to substitute securities for any moneys withheld by the City to ensure performance under a contract, unless, federal regulations or policies, or both, do not allow the substitution of securities. At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to the Contractor. Upon satisfactory completion of the contract, the securities shall be returned to the Contractor.
4. CONTRACT TIME.
4.1 Initial Notice to Proceed. The City shall issue the “Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials.” The date specified in the Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials constitutes the date of commencement of the Contract Time of thirty [30] Working Days. The Contract Time includes the time necessary to fulfill preconstruction requirements, place the order for materials, and to complete construction of the Project (except as adjusted by subsequent Change Orders).
The Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials shall further specify that the Contractor must complete the preconstruction requirements and order materials within ten [10] Working Days after the date of commencement of the Contract Time; this duration is part of the Contract Time.
Preconstruction requirements include, but are not limited to, the following:
• Submitting and obtaining approval of Traffic Control Plans • Submitting and obtaining approval of the Stormwater Pollution Prevention Plan (SWPPP)/Water Pollution Control Plan (WPCP)
• Submitting and obtaining approval of critical required submittals • Installation of the approved Project Identification Signs • Obtaining an approved no fee Encroachment Permit
• Obtaining a Temporary Use Permit for a construction yard • Notifying all agencies, utilities, residents, etc., as outlined in the Contract Documents
4.2 Notice to Proceed with Construction. After all preconstruction requirements are met and materials have been ordered in accordance with the Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials, the City shall issue the “Notice to Proceed with Construction,” at which time the Contractor shall diligently prosecute the Contract Agreement
ADDISON-MILLER, INC.
Work, including corrective items of Work, day to day thereafter, within the remaining Contract Time.
5. LIQUIDATED DAMAGES FOR DELAY AND CONTROL OF WORK.
5.1 Liquidated Damages. The Contractor and the City have agreed to liquidate damages pursuant to Section 6-9 of the General Provisions.
6. EARLY COMPLETION.
Not applicable.
7. WORK AFTER STOP WORK NOTICE. Any work completed by the Contractor after the issuance of a Stop Work Notice by the City shall be rejected and/or removed and replaced as specified in the applicable Section of the Special Provisions.
8. ANTITRUST CLAIMS. In entering into this Contract, the Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec.§ 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to the Contract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the Parties.
9. PREVAILING WAGES. The City and the Contractor acknowledge that the Project is a public work to which prevailing wages apply. The City has entered into the “Community Workforce Agreement” (“CWA”) with the Los Angeles and Orange Counties Building and Construction Trades Council attached as Appendix III to the Bid Documents, which requires the payment of prevailing wages on general public works contracts of greater than $250,000 and specialty contracts of greater than $50,000 and certain labor compliance provisions. Specialty contracts are entered into between the City and specialty contractors as defined in Business and Professions Code Section 7058, including Sections 832.02 through 832.62 of Title 16 of the California Code of Regulations.The Contractor awarded the Contract for the Work and all Subcontractors must agree to be bound by the CWA during performance of the Work. Each Contractor must submit a completed and executed Letter of Assent with its Bid Propoal; failure of a Bid Proposal to be accommpanied by the Contractor’s completed and executed Letter of Assent will render the Bid Proposal non-responsive and rejected. If awarded a Contract, the successful Contractor shall comply with provisions of the CWA, including without limitation: (i) craft labor hiring practices; (ii) alternative dispute resolution procedures for Site grievances and jurisdictional disputes; and (iii) prevailing wage rate responsibilities.
The CWA shall not apply if the City receives funding or assistance from any Federal, State, local or other public entity for the Construction Contract if a requirement, condition or other term of receiving that funding or assistance, at the time of the awarding of the contract, is that City not require, bidders, contractors, subcontractors or other persons or entities to enter into an agreement with one or more labor organization or enter into an an agreement that contains any of the terms of the CWA. Public Works projects not Contract Agreement
ADDISON-MILLER, INC.
covered by the CWA shall be subject to the prevailing wage requirements of the California Uniform Public Construction Cost Accounting Act which has been adopted by the City.
10. WORKERS’ COMPENSATION. Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees.
In accordance with the provisions of Labor Code Section 1861, by signing this Contract, the Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.”
11. MISCELLANEOUS STATUTORY REQUIREMENTS.
11.1. Contractor License. Contractor shall possess a California contractor’s license type for the performance of the Project.
11.2 Ineligible Contractor Prohibited. Any contractor or subcontractor who is ineligible to perform work on a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code is prohibited from performing work under this Contract.
11.3 Compliance with SB 854 Registration. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No prime contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. No prime contractor or subcontractor may be awarded a contract for public work on a public works project, (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The Contractor will be required to post job site notices as described in Title 8 California Code of Regulation section 16451(d).
11.4 Trenches, Excavations and Unknown Conditions. Pursuant to California Public Contract Code Section 7104, in the event the Work included in this Contract requires excavations more than four (4) feet in depth, the following shall apply. (a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract.
Contract Agreement
ADDISON-MILLER, INC.
(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the Work shall issue a change order per Section 2-7.1 of the General Provisions. (c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the Work, Contractor shall not be excused from any scheduled completion date provided for by the Contract, but shall proceed with all Work to be performed under the Contract. Contractor shall retain any and all rights provided either by Contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.
11.5 Trench and Pipeline Safety. If this Contract is for more than $25,000 and involves excavation of any trench five feet or more in depth, the Contractor shall submit a detailed plan of shoring, bracing, sloping or other provisions to be made for worker protection in accordance with Labor Code Section 6705. Such plan shall be approved by a qualified representative of the City.
11.6 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunkline utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contractor for any costs incurred in locating, repairing damage not caused by Contractor and removing or relocating such unidentified utility facilities, including equipment idled during such Work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.
11.7 Third Party Claims Notification. The City shall timely notify the Contractor in writing of any third-party claims relating to the Contract.
11.8 Unfair Business Practices Claims. The Contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment by the Parties. (Section 7103.5, California Public Contract Code.).
11.9 Day’s Work. Contractor acknowledges that under California Labor Code section 1810 and following 8 hours of labor, constitutes a legal day’s Work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Contract by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Contract Agreement
ADDISON-MILLER, INC.
Code section 1810. (Labor Code § 1813).
11.10 Hazardous Materials and Unknown Conditions. Contractor shall notify City in writing of the discovery of any of the following conditions, without disturbing the condition, as soon as Contractor, or any of Contractor’s subcontractors, agents or employees have knowledge and reporting is possible:
(1) The presence of any material that the Contractor believes is hazardous waste, as defined in Section 25117 of the Health and Safety Code; (2) Subsurface or latent physical conditions at the site differing from those indicated in the specifications; or,
(3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of this character provided for in this Contract.
Pending a determination by City of appropriate action to be taken, Contractor shall provide security measures (e.g., fences) adequate to prevent the hazardous waste or physical conditions from causing bodily injury to any person.
City shall promptly investigate the reported conditions. If City, through its Director of Community Development and Public Works, or her designee, and in the exercise of its sole discretion, determines that the conditions do materially differ, or do involve hazardous waste, and will cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the Work, then City shall issue a change order.
In the event of a dispute between City and Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the Work, Contractor shall not be excused from any scheduled completion date and shall proceed with all Work to be performed under the Contract. Contractor shall retain any and all rights which pertain to the resolution of disputes and protests between the Parties.
11.11 Payroll Records. Contractor shall maintain the certified payroll records required by Labor Codes Sec. 1776 and shall report such records directly to the California Labor Commissioner as required by Labor Code Sec. 1771.4. Contractor and any subcontractor shall (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records. The Contractor shall inform the City of the location of the records enumerated under Labor Code Sec. 1776, including the street address, city, and county, and shall, within five working days, provide a notice of a change of location and address. The Contractor has ten days in which to comply subsequent to receipt of a written notice requesting these records, or as a penalty to the City, the Contractor shall forfeit $100.00 for each Day, or portion thereof, for each worker, until strict compliance is Contract Agreement
ADDISON-MILLER, INC.
effectuated. Upon the request of the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due.
11.12 Employment of Apprentices. Nothing in this Contract prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under §1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the grounds of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations.
11.13 Urban Runoff. Contractor shall implement and maintain activity specific Best Management Practices (BMPs) to prevent pollutant loading from stormwater and nonstormwater discharges to receiving waters as required in Municipal NPDES Permit No.
CAS004004. Contracting staff whose primary job duties are related to implementation of BMPs shall be adequately trained to effectively implement, operate, and maintain such BMPs and must be versed in factors affecting BMP effectiveness. Contractor shall certify they have received all applicable training to implement the requirements in Municipal NPDES Permit No. CAS004004 and shall provide documentation to that effect.
12. TERMINATION.
12.1. Termination for Convenience. The City may terminate this Contract, in whole or in part, with 30 days written notice to the Contractor when it is in the City’s best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on Work performed up to the time of termination. The Contractor shall promptly submit its termination claim to City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. The Contractor may terminate this Contract, in whole, with 90 days written notice to the City.
12.2 Termination for Default. If at any time the Contractor is determined to be in material breach of the Contract, a Notice of Potential Breach of Contract shall be prepared by the City and will be served upon the Contractor and its sureties. If the Contractor continues to neglect or refuses to comply with the Contract or with the Notice of Potential Breach of Contract to the satisfaction of the City within the time specified in such Notice, the City shall have the authority to terminate the Contract for this Project.
12.3 Waiver of Remedies for any Breach. In the event that City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract Agreement
ADDISON-MILLER, INC.
Contract, such waiver by City shall not limit City’s remedies for any succeeding breach of that or of any other term, covenant, or condition of the Contract.
13. COMMUNITY WORKFORCE AGREEMENT. Contractor acknowledges and agrees that Contractor and its Subcontractors of any tier each agree to comply with the terms and conditions of the Community Workforce Agreement (“CWA”) executed between the City and the Los Angeles and Orange Counties Building and Construction Trades Council, attached hereto as part of the Contract Documents. Contractor must submit a completed and executed Letter of Assent.
14. TITLES. The titles used in this Contract are for convenience only and shall in no way define, limit or describe the scope or intent of this Contract or any part of it.
15. AUTHORITY. Any person executing this Contract on behalf of the Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of the Contractor and has the authority to bind the Contractor to the performance of its obligations hereunder.
16. ENTIRE CONTRACT. This Contract, including the Contract Documents and any other documents incorporated herein by specific reference, represents the entire and integrated Contract between the City and the Contractor. This Contract supersedes all prior oral or written negotiations, representations or agreements. This Contract may not be modified or amended, nor any provision or breach waived, except in a writing signed by both Parties that expressly refers to this Contract.
17. ATTORNEY’S FEES AND COSTS. If either Party to this Contract is required to initiate or defend or made a party to any action or proceeding in any way connected with this Contract, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition, a Party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
18. INDEPENDENT CONTRACTOR. The Contractor is and shall at all times remain as to the City, a wholly independent contractor. Neither the City, nor any of its officers, employees or agents shall have control over the conduct of the Contractor or any of the Contractors’ officers, employees or agents, except as herein set forth. The Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City, nor shall City officers, employees or agents be deemed the officers, employees, or agents of Contractor as a result of this Contract. The Parties further acknowledge the following: (i) that Contractor shall provide the services outlined in the Scope of Services directly to City; (ii) Contractor maintains a business location at the address listed under Section 19 that is separate and distinct from the City; (iii) Contractor contracts with other businesses to Contract Agreement
ADDISON-MILLER, INC.
provide the same or similar services and maintains a clientele without restriction from the City; (iv) Contractor advertises and holds itself out to the public as available to provide the same or similar services; (v) unless otherwise specified in this Contract, Contractor provides its own tools, vehicles, and equipment necessary for performing the Scope of Services; (vi) Contractor has proposed and negotiated its own rates; and (vii) consistent with the nature and demands of the Project and the City’s business hours and City staff availability, Contractor may set its own hours and location of work.
19. NOTICE. Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the U.S. Mail, prepaid, first-class mail, return receipt requested, addressed as follows:
To City: City of Pico Rivera
6615 Passons Boulevard
Pico Rivera, California 90660
Attention: City Engineer
To Contractor: Cara Di Masi
Addison-Miller, Inc.
1100 W. Town and Country Rd, Suite 1250
Orange, CA 92868
20. PROHIBITION AGAINST ASSIGNMENT. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Contract. Neither this Contract nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Contract shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
21. COUNTERPARTS. This Contract may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes.
Contract Agreement
ADDISON-MILLER, INC.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract the day and year first above written.
“CITY” “CONTRACTOR”
CITY OF PICO RIVERA ADDISON-MILLER, INC
______________________________ ___________________________________ Steve Carmona, City Manager Cara Di Masi, President
Dated: ________________________ Dated: _____________________________ __
Nate Beach, Secretary
PROOF OF AUTHORITY TO BIND
CONTRACTING PARTY REQUIRED
ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney 5b
To: Mayor and City Council
From: City Manager
Meeting Date: April 11, 2023
Subject: ON-CALL LANDSCAPE ARCHITECTURAL SERVICES –
AUTHORIZE AGREEMENTS AS NECESSARY
Recommendation:
1. Authorize the City Manager to establish an on-call list for landscape architect and design work, consisting of the three highest scoring firms; RHA Landscape Architects-Planners, Inc., David Volz Design, and Hirsch & Associates, Inc for a performance period of three (3) base years and two (2), one-year options to extend as authorized by the City Manager;
2. Authorize the City Manager, or their designee, to issue individual task orders and execute professional service agreements as needed for a notto-exceed amount of $500,000 for each firm designated to serve as part of the panel of on-call consultants and used for task requested projects.
Fiscal Impact:
The total agreement amount for each firm is not-to-exceed $500,000 for a term of three (3) years for professional landscape architectural services. As the City initiates projects which require the use of these services, the assigning department shall provide an individual scope of services and the fee will be negotiated with the Consultant. These fees will be associated with various budgeted and approved capital project appropriations and confirmed with Finance prior to issuance of specific purchase orders.
Discussion:
The Parks and Recreation Department will be developing a number of capital improvement projects over the next several years which may require professional landscape architectural services. In anticipation of this need, and the possibility of other City needs, Staff is taking the approach of advertising for and recommending selection of a qualified firm for award of an on-call contract. The types of services needed on a particular assignment may include preliminary studies; development and evaluation of conceptual or preliminary design options; public outreach activities, management of the project schedule and budget; preparation of final project documents such as project specifications, plans, bid schedule, and cost estimates; preparation of 2-D and 3-D renderings; and support of City Staff during the bidding and/or construction 6 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023 ON-CALL LANDSCAPE ARCHITECTURAL SERVICES – AUTHORIZE AGREEMENTS
AS NECESSARY
administration phase of projects. The specific combination of services for each assignment will be outlined in a negotiated scope of services and associated fee from which a purchase order will be issued.
A Request for Proposals (RFP) for on-call landscape architectural services was distributed on November 10, 2022, and posted on the City’s website through PlanetBids.com. On December 1, 2022, the City received proposals from six (6) firms in response to the RFP ranked as follows:
Company Name Ranking Score
RHA 95.5
David Volz Design 93.5
Hirsch & Associates, Inc. 88.4
MIG 86.7
City Fabrik 86.7
Studio One Eleven 86.2
A panel of three (3) staff members, the Parks and Recreation Director, the Interim Public Works Director and the Project Manager independently reviewed and scored the proposals based on a qualifications-based criteria as prescribed in the RFP and the proposals submitted by each firm.
The City reserves the right, but not the obligation, to assign projects to the selected firm(s). In addition, selection of an on-call firm does not guarantee the award of work of any specific contract value.
Conclusion:
Staff recommends that the City Council approve RHA Landscape Architects-Planners, Inc., David Volz Design, and Hirsch & Associates, Inc as the City’s on call landscape architects and authorize the City Manager, or their designee, to issue individual task orders and subsequent Professional Service Agreement(s) as needed with the firms recommended above.
Steve Carmona
SC:PY
To: Mayor and City Council
From: City Manager
Meeting Date: April 11, 2023
Subject: APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. 22-
2100 WITH CS LEGACY CONSTRUCTION, INC. FOR THE
SENIOR CENTER PARKING LOT AMERICANS WITH
DISABILITY ACT (ADA) IMPROVEMENTS AND SAFETY
PROJECT (CIP NO. 50022)
Recommendation:
1. Approve Amendment No. 1 to Agreement No. 22-2100 with CS Legacy Construction, Inc. for the Senior Center Parking Lot ADA Improvements and Safety Project (CIP No. 50022) in the amount of $100,709;
2. Authorize the City Clerk to file a Notice of Completion with the Los Angeles County Registrar and Recorder; and,
3. Authorize the City Manager to release the retention to CS Legacy Construction Inc. following the mandatory waiting period from the date of notice of completion.
Fiscal Impact:
CIP No. 50022 has sufficient funding available in GL Account No. 280.70.7300-54500- CIP.S50022 for Amendment No. 1 to Agreement No. 22-2100 with CS Legacy Construction, Inc. Once the project is closed, the remaining CIP budget will be applied to other CDBG allowable costs with the City Council’s approval. No additional funding is needed and there is no impact on the General Fund.
Discussion:
On June 28, 2022, the City awarded a construction contract to CS Legacy Construction, Inc. for the construction of improvements at the Senior Center Parking Lot. Those improvements consisted of pavement renovation and replacement, drainage improvements, curb and gutter replacements, landscape island improvements, electrical installation for future electrical vehicle charging stations, and ADA improvements to conform to current ADA requirements. The original contract amount was $322,807 with a 10% construction contingency of $32,281.
7 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023, APPROVE AMENDMENT NO. 1 OF AGREEMENT NO. 22-2100 WITH CS LEGACY CONSTRUCTION, INC. FOR THE SENIOR CENTER PARKING LOT ADA IMPROVEMENTS AND SAFETY PROJECT (CIP NO. 50022)
During construction, a variety of conditions were encountered which were not identified in the original design but were necessary to implement to successfully complete the project. These can be divided into 3 categories:
• Additional Drainage Improvements
• Additional Pavement and Curb Improvements
• Previously Unidentified Safety Improvements
These items are detailed in the attached Construction Change Order No. 1 (Enclosure 2). The following summarizes the project construction costs:
Construction Costs Amount
Agreement 22-2100 with CS Legacy Construction Inc. $322,807 Construction Change Order No. 1 $100,709
Total Construction Costs $423,516
Conclusion:
Staff recommends approval of Amendment No. 1 to Agreement No. 22-2100 with CS Legacy Construction, Inc. in the amount of $100,709, accept the project as completed and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder’s Office. If no claims are filed within 35 days after recordation, the City will release the retention.
Steve Carmona
SC:PY
Enclosures: 1) Amendment No. 1
2) Construction Change Order No. 1
Enclosure 1
AMENDMENT NO. 1
TO AGREEMENT NO. 22-2100
CITY OF PICO RIVERA CONTRACT FOR
SENIOR CENTER PARKING LOT IMPROVEMENTS PROJECT
CIP NO. 50022
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 22-2100 CITY OF PICO RIVERA
CONTRACT FOR SENIOR CENTER PARKING LOT IMPROVEMENTS PROJECT CIP NO. 50022 (“Amendment No. 1"), effective as of the date specified in paragraph 4 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“CITY”), and C.S. Legacy Construction, Inc. (“CONSULTANT”).
RECITALS
A. CITY and CONSULTANT (collectively referred to as the “PARTIES”) have previously executed that certain Agreement No. 22-2100 City of Pico Rivera Contract for Senior Center Parking Lot Improvements Project, CIP No. 50022 dated July 8, 2022. (“Agreement”) relating to in the City of Pico Rivera.
B. The PARTIES desire to amend said Agreement as set forth herein, pursuant to Section 15 of the Agreement.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. COMPENSATION
The Contract Price as defined in Section 3.1 of the Agreement is hereby increased by an amount not-to-exceed One Hundred Thousand Seven Hundred Nine Dollars ($100,709.00) as compensation for the Scope of Services included in (“Change Order No.1”), attached to this Amendment No. 1 as Exhibit A-1, which is hereby incorporated into the Agreement by reference.
2. SCOPE OF SERVICES
The Scope of Services as described by the Contract Documents and referred to under Section 2 of the Agreement shall be supplemented to include Contract Change Order No.1.
3. EFFECT OF AMENDMENTS.
Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the CITY and CONSULTANT shall remain in full force and effect.
7a
Amendment No. 1
Professional Services Agreement No. 21-2100
C.S. LEGACY CONSTRUCTIONS, INC.
4. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No.1 shall become effective as of the date set forth below on which the last of the PARTIES, whether CITY or CONSULTANT, executes this Amendment No. 1.
IN WITNESS WHEREOF, the PARTIES hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized. “CITY” “CONSULTANT”
CITY OF PICO RIVERA C.S. LEGACY CONSTRUCTION, INC.
______________________________ _________________________________ Steve Carmona, City Manager Gregg Strumpf, Owner
Dated: ________________________ Dated: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ _________________________________ Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney Enclosure 2
7b
3/20/2023
To: Mayor and City Council
From: City Manager
Meeting Date: April 11, 2023
Subject: APPROVE AMENDMENT NO. 1 TO PROFESSIONAL
SERVICES AGREEMENT NO. 22-2116 WITH DAHLIN
GROUP, INC. FOR THE SMITH PARK AQUATIC CENTER
RENOVATION PROJECT (CIP NO. 50043)
Recommendation:
1. Approve Amendment No. 1 to Professional Services Agreement No. 22-2116 with Dahlin Group, Inc. to provide Architect/Engineer (A-E) services for design and construction support, Tasks 4-9 related to the Smith Park Aquatic Center Renovation Project, CIP No. 50043 for an amount not-to-exceed $2,645,600; and
2. Authorize the Parks and Recreation Director to process change orders, as needed, in an amount not-to exceed $396,840 (15% of the total contract amount for Tasks 4-9) for design contingency.
Fiscal Impact:
The City will utilize $3,042,440 State of California grant funding for tasks 4-9 of the Smith Park Aquatic Center Renovation Project. Sufficient funding is available in the fiscal year (FY) 2022-23 budget, within the State Grant Fund (697.80.8104-54500-CIP No. 50043). There is no impact to the General Fund.
Discussion:
On August 23, 2022, the City entered into an agreement with Dahlin Group, Inc. to provide Architect/Engineer (A-E) services for design and construction support related to the Smith Park Aquatic Center Renovation Project, CIP No. 50043. The requested services were subdivided into nine (9) tasks. During this time, an amount not-to-exceed $359,000 was approved for Tasks 1-3 and a mutually agreed upon fee for Tasks 4-9 was to be approved by City Council at a future date.
Tasks 1-3 included conceptual design studies and provided three (3) distinct options with planning level budgets which were developed together with input from City Staff, the Community, City Boards and Commissions, and City Council. Tasks included an existing facility analysis, conceptual and schematic design, and public outreach. After 8 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023 SMITH PARK AQUATIC CENTER RENOVATION PROJECT (CIP NO. 50043) – APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 22-2116 WITH DAHLIN GROUP, INC. FOR ARCHITECT/ENGINEER SERVICES
thoroughly vetting the three (3) options, a single option was selected to move forward with final design (see Exhibit A).
The final design will consist of Tasks 4-9 which include final architectural and engineering plans, specifications, and estimates (PS&E) for public bidding for all facets of the project. Bidding and construction services will be provided for technical support to the Public Works Department during those phases of the project.
Since Tasks 4-9 are highly dependent on the results of Tasks 1-3, Staff negotiated a fee of $2,645,600 based on the selected option. Staff believes this is an appropriate fee for the scope of services contemplated.
The total project design budget is summarized as follows:
Task Description Amount
Total Estimated Costs (Tasks 1-3) $424,736
Total Estimated Costs (Tasks 4-9) $3,092,440
TOTAL PROJECT DESIGN BUDGET (Task 1-9): $3,517,176
It is estimated that Tasks 4-9 will be completed in May 2024. Upon completion staff will return to the City Council to seek approval of PS&E and bidding of the project.
Conclusion:
Staff recommends approval of Amendment No. 1 to Professional Services Agreement No. 22-2116 with Dahlin Group, Inc. to provide Architect/Engineer (A-E) services for design and construction support, Tasks 4-9 related to the Smith Park Aquatic Center Renovation Project, CIP No. 50043 for an amount not-to-exceed $2,645,600 and a design contingency of $396,840.
Steve Carmona
SC:PY
Task Description Amount
A-E Services for Smith Park Aquatic Center Renovation (Tasks 4-9) $2,645,600 Design Contingency (Tasks 4-9) $396,840
Project Management – Staff Time (Tasks 4-9) $50,000
Total Estimated Task Cost (Tasks 4-9) $3,092,440
CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023
SMITH PARK AQUATIC CENTER RENOVATION PROJECT (CIP NO. 50043) – APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 22-2116 WITH DAHLIN GROUP, INC. FOR ARCHITECT/ENGINEER SERVICES
Enclosures: 1) Amendment No.1/Exhibit A
2) Agreement No. 22-2116
3) Selected Conceptual Design
AMENDMENT NO. 1
TO AGREEMENT NO. 22-2116
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF PICO RIVERA AND DAHLIN GROUP, INC.
THIS AMENDMENT NO. 1 TO AGREEMENT NO. 22-2116 PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF PICO RIVERA AND DAHLIN GROUP, INC. (“Amendment No. 1"), effective as of the date specified in paragraph 3 hereof, is made and entered into by and between the CITY OF PICO RIVERA (“City”), and Dahlin Group, Inc., (“Consultant”).
RECITALS
A. City and Consultant (collectively referred to as the “Parties”) have previously executed that certain Agreement No. 22-2116, Professional Services Agreement Between the City of Pico Rivera and Dahlin Group, Inc., dated August 23, 2022 (“Agreement”), relating to Architectural/Engineering design and construction support services for the Smith Park Aquatic Center Renovation Project, CIP 50043 in the City of Pico Rivera.
B. The Parties desire to amend said Agreement to add additional Compensation for Tasks 4-9 of Exhibit A, pursuant to Sections 5.1 of the Agreement.
NOW, THEREFORE, THE PARTIES AGREE THAT THE AGREEMENT SHALL BE AMENDED AS FOLLOWS:
1. COMPENSATION
As consideration for the performance of Tasks 4-9 of Exhibit A of the Agreement, the total compensation under Section 5.1 of the Agreement shall hereby be increased by an amount not-to-exceed Two Million Six Hundred Forty-Five Thousand Six Hundred Dollars ($2,645,600) in accordance with the Approved Fee Schedule.
2. EFFECT OF AMENDMENTS.
Except as modified herein, either expressly or by necessary implication, the terms and provisions of the Agreement between the City and Consultant shall remain in full force and effect.
3. EFFECTIVE DATE.
Unless otherwise specified herein, this Amendment No. 1 shall become effective as of the date set forth below on which the last of the Parties, whether City or Consultant, executes this Amendment No. 1.
Enclosure 1
8a
Amendment No. 1 to Agreement 22-2116
Professional Services Agreement
DAHLIN GROUP, INC.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1 to be executed and attested by their respective officers hereunto duly authorized. “City” “Consultant”
CITY OF PICO RIVERA Dahlin Group, Inc.
Erik Lutz, Mayor Stephanie Fujimura, Principal-In-Charge Dated: Dated:
ATTEST: APPROVED AS TO FORM:
Cynthia Ayala, Jr. Deputy City Clerk Arnold M. Alvarez-Glasman, City Attorney EXHIBIT A TO OWNER’S AGREEMENT
Dahlin Group, Inc. (“DAHLIN”) will provide design services to CITY OF PICO RIVERA (“OWNER”), for the SMITH PARK AQUATIC CENTER (“PROJECT”) in PICO RIVERA, California (“CITY”) based on the following Project Description, Scope of Services, and Compensation noted herein, including the terms and conditions set forth in the OWNER’s Agreement dated August 24, 2022.
PROJECT NAME:
DAHLIN PROJECT ID:
SMITH PARK AQUATIC CENTER
1753-001
AGREEMENT DATE: MARCH 8, 2023
ARCHITECT: DAHLIN GROUP, INC. OWNER: CITY OF PICO RIVERA OFFICE ADDRESS: 505 Technology Drive, Suite 200
Irvine, CA 92618
ADDRESS: 6615 Parsons Boulevard
Pico Rivera, CA 90660
BILLING ADDRESS: 5865 Owens Drive
Pleasanton, CA 94588
REPRESENTATIVE: Daniel Berghauser
Project Manager
Stephanie Fujimura, Principal
REPRESENTATIVE: Kevin Ko
Project Manager
PHONE: 925-251-7200 PHONE: 562-801-4430
EMAIL: [email protected]
[email protected]
EMAIL: [email protected]
I. PROJECT DESCRIPTION
A. Location and Site Description:
Smith Park Aquatic Center
6016 Rosemead Blvd.
Pico Rivera, CA 90660
B. General Project Description: Renovation of the existing Smith Aquatic Center. Renovation will include:
1. Full replacement of the existing pool and deck.
2. Renovation and expansion of the existing Aquatic and Community Center building as per approved preferred option (See Exhibit C).
C. Existing Conditions: Design for demolition, repair and replacement work on existing site, building, and utility systems will be limited to the extent necessary to accommodate the construction of PROJECT.
Design for upgrade or corrective work for deficiencies in the existing conditions, not defined in PROJECT scope, are not included, and may be provided upon written request as Additional Services.
D. Project Consultants: Architecture and Interior Design, Structural Engineering, Mechanical/Plumbing and Electrical Engineering, Low Voltage/AV, Photovoltaic, Landscape Architecture, Civil Engineering, Joint Trench, Aquatic Design, Construction Cost Estimation, T24 Enhanced Commissioning Agent, and Financial & Operations Analysis are included in the Scope of this Agreement. See Exhibit B - Design Responsibility Matrix.
1. See Exhibit A.1 for Interior Design Scope.
E. Statement of Probable Cost: Cost estimating services are included with the following milestones, as provided by DAHLIN’s Cost Estimating Consultant.- total of four (4). • 100% Design Development – update the Probable Cost Model. • 50% and 90% Construction Documents – update the Probable Cost Model • 100% Construction Documents / Bid Set - following final Agency approval, update the Probable Cost Model.
Exhibit A of OWNER Agreement MARCH 8, 2023
CITY OF PICO RIVERA – SMITH PARK AQUATIC CENTER Page 2 of 7 F. Project Schedule: See Exhibit D.
G. Design and Construction Approaches: Design-Bid-Build – standard Public Bid Process.
H. Code Cycle: The design and construction documents shall be based upon applicable sections of the current as of the date of this Fully Executed Agreement code and local regulations.
I. Project Software: Revit, BIM 360
J. Green Building Requirements: It is not anticipated that PROJECT will be submitted to any outside certification / awarding parties for independent review, such as LEED, WELL, NZE, or Green Globes.
II. SCOPE OF SERVICES
A. TASKS 1-3 (Previously completed under Agreement dated August 15, 2022)
1. KICK OFF
2. ASSESSMENT & PRE-DESIGN
3. PROGRAMMING AND CONCEPT DESIGN
4. STAKEHOLDER OUTREACH, WORKING SESSIONS AND PRESENTATIONS
5. SCHEMATIC DESIGN
6. MEETINGS – TASKS 1-3
B. TASK 4- FINAL ENGINEERING
1. TASK 4A - DESIGN REVIEW SUBMITTAL DOCUMENTS AND DESIGN REVIEW REVISIONS a. Refinement and Completion of Schematic Design.
b. With OWNER’s written approval of the Schematic Design, DAHLIN will package theSchematic Design documents for submittal to CITY’s Planning Department for Design Review. c. Up to six (6) color renderings showing the overall character of PROJECT. d. Up to one (1) animation showing the overall character of PROJECT. e. Unless specifically included above, Artist’s renderings, colored presentations of the site plan and floor plans, animations, and other exhibits are not included in DAHLIN’s Scope of Services, but can be provided by DAHLIN and invoiced as Additional Services if requested in writing by OWNER.
f. Structural, Mechanical, Plumbing, and Electrical Engineering design and submittals (ifrequired) are included in DAHLIN’s Scope of Services.
g. Utility, Civil Engineering and Landscape Architecture design and submittals (if required) are included in DAHLIN’s Scope of Services.
h. Site lighting and photometric plans are included in DAHLIN’s Scope of Services. i. Geotechnical design and submittals (if required) were provided under previous Agreementand will be incorporated into the Design Review Submittal.
j. DAHLIN will provide up to one (1) color and material board/sheet for CITY submittal, ifrequired.
Exhibit A of OWNER Agreement MARCH 8, 2023
CITY OF PICO RIVERA – SMITH PARK AQUATIC CENTER Page 3 of 7 k. Other submittal exhibits, application forms, and PROJECT information not noted above will be provided by OWNER or OWNER’s consultants.
l. Revisions to the Design Review Submittal Documents as required by the Design Reviewprocess will be provided upon written approval of OWNER prior to the start of Design Development. m. DAHLIN has provided an initial fee estimate based on an assumption of minor modifications to the Design Review Submittal Documents. Substantial revisions may require AdditionalServices. n. DAHLIN will prepare written responses to CITY comments. o. DAHLIN will attend the following meetings as part of this Phase:
i. Up to two (2) workshops / presentations with Agencies; ii. Up to two (2) meetings with OWNER and stakeholders at OWNER’s Office. iii. Weekly virtual team meetings.
2. TASK 4B - DESIGN DEVELOPMENT
a. With OWNER’s written approval of the Schematic Design documents, and the current probable cost models reviewed and approved with OWNER, DAHLIN will produce Design Development documents that refine the building plans, roof plans, sections and exterior elevations so that background digital files can be transmitted to OWNER’s consultants for use in preparing their work. In addition to the refinement of the documents prepared during Schematic Design, DAHLIN will produce the following Design Development documents in coordination with Interior Design deliverables listed in Exhibit A.1; :
i. Architectural Site Plan;
ii. Accessibility, Notes/Details Sheets;
iii. Code analysis - Exiting and occupancy plans;
iv. Building plans;
v. Furniture, fixtures and equipment (FFE) layouts;
vi. Reflected Ceiling Plan(s);
vii. Roof plan(s);
viii. Exterior Elevation(s);
ix. Typical Building section(s);
x. Wall sections;
xi. Interior elevations for major building elements;
xii. Typical details and schedules;
xiii. Outline specifications;
xiv. DAHLIN’s Consultant Documentation according to Exhibit B. b. DAHLIN will incorporate applicable OWNER’s Standard Features / Specifications List that identifies major materials, systems, and appliances, which establish, in general, their quality levels, as well as Construction Standards. These items will be used for the basis of design and detailing. Changes to the OWNER’s Standard Features / Specifications List that result in revisions to the drawings may result in Additional Services. c. Coordination with OWNER’s consultants during Design Development is included in this scopeof services. Minor revisions and adjustments that refine and improve PROJECT design are also included. Substantial revisions to the design initiated by OWNER or OWNER’s consultants may require Additional Services
d. Probable Cost Model Value Engineering – See Task 5.
e. DAHLIN will attend the following meetings as part of this Phase:
i. Up to (1) Community Outreach Meeting
ii. Up to two (2) workshops / presentations with CITY;
Exhibit A of OWNER Agreement MARCH 8, 2023
CITY OF PICO RIVERA – SMITH PARK AQUATIC CENTER Page 4 of 7 iii. Up to two (2) meetings with Agencies;
iv. Up to two (2) meetings with OWNER stakeholders at OWNER’s Office. v. Weekly virtual team meetings.
3. TASK 4C - CONSTRUCTION DOCUMENTS
a. With OWNER’s written approval of the Design Development documents and the currentprobable cost models reviewed and approved with the OWNER, DAHLIN will prepare Construction Documents that will set forth the requirements for construction of the PROJECT. b. Construction Documents will be produced solely for use by a knowledgeable and experienced General Contractor. Any or part of all systems, materials, connections, and details not specifically provided in these plans are the sole and complete responsibility of the General Contractor to properly verify and install.
c. Construction Documents will reflect information required for general construction and building permit purposes. These documents will include:
i. Title Sheet and CITY/Agency-required Project Data;
ii. Generic Code-required signage details and specifications; iii. CalGreen Compliance Forms;
iv. Accessibility, Notes/Details Sheets;
v. Code Analysis, Building Occupancy and Exiting Plans and Details; vi. Architectural Site Plan;
vii. Building Slab Plan(s);
viii. Building Floor Plan(s);
ix. Enlarged Area Plan(s);
x. Interior Finish Plan(s);
xi. Building Reflected Ceiling Plan(s);
xii. Building Roof Plan(s);
xiii. Building Exterior Elevation(s) (includes Architectural detail callouts to explainspecific materials and methods);
xiv. Architectural Building Sections and wall details (as required to describe space / construction); xv. Door and Window Schedules (as required to describe construction); xvi. Interior Elevations of major building elements;
xvii.Architectural Details;
xviii. Consultant documentation according to Exhibit B. f. DAHLIN will attend the following meetings as part of this Phase:
i. Up to one (1) Community Update Meeting
ii. Up to two (2) workshops / presentations with CITY;
iii. Up to two (2) meetings with Agencies;
iv. Up to four (4) meetings with OWNER and stakeholders at OWNER’s Office. v. Weekly virtual team meetings.
4. TASK 4D - GOVERNMENT AND AGENCY PLAN REVIEW & PERMITTING a. After completion of Construction Documents, DAHLIN will provide copies of Construction Documents, as a single submittal set for all buildings, to OWNER for submittal to CITY’s Building Department for building permit. CITY may elect to send these documents to subcontractors for Plan Check review. OWNER is responsible for the preparation and submission of applications to any building department, agency, or governing body having jurisdiction over PROJECT, including the paying of any and all fees associated with required applications. b. DAHLIN will revise the documents as required by CITY and/or its Plan Check subcontractor for Plan Review comments returned to DAHLIN.
Exhibit A of OWNER Agreement MARCH 8, 2023
CITY OF PICO RIVERA – SMITH PARK AQUATIC CENTER Page 5 of 7 c. DAHLIN’s fee is based on the assumption of a customary number of modifications to the Construction Documents resulting from Government and Agency Plan Review. Substantial revisions, generated by multiple, unanticipated rounds of review,may require Additional Services.
Substantial or atypical revisions may also include responses related to Peer Review comments, construction means and methods, exhaustive and/or duplicative detailing, notes, and views. d. OWNER is responsible for ensuring that any Plan Check comments are reviewed and revisedby OWNER’s consultants.
g. DAHLIN will attend the following meetings as part of this Phase:
i. Weekly virtual team meetings.
C. TASK 5 – COST ESTIMATING
1. 100% Design Development - Probable Cost Model Value Engineering. a. DAHLIN will provide minor modifications to the Design Development Documents based on the updated Probable Cost Model (value engineering). Substantial revisions may require Additional Services.
2. 50% and 90% Construction Documents
a. DAHLIN will provide minor modifications to the Construction Documents based on the updated Probable Cost Model (value engineering). Substantial revisions may require AdditionalServices.
3. 100% Construction Documents / Bid Set
a. DAHLIN will provide an update to the 90% Construction Document Probable Cost Model toreflect Agency required revisions.
D. TASK 6 – SPECIFICATIONS / PROJECT MANUAL
1. At the completion of Construction Documents phase, DAHLIN will provide a Project Manual that includes the Conditions of the Contract for Construction and Specifications in a “Master Spec” format to support the design documents. Specifications for products may also be called out by notes on the plans and will be considered “or equal” to establish the general product standards for quality, finish and design intent. DAHLIN will work with OWNER to coordinate their construction / finish standards and general project specifications with OWNER’s required materials to be used on PROJECT. For the architectural components of PROJECT, DAHLIN will coordinate with OWNER’s consultants to include their appropriate sections into the Project Manual.
2. DAHLIN will provide Specifications for Divisions 02 – 32. DAHLIN will coordinate with OWNER provided Front End Specifications (Divisions 00-01).
E. TASK 7 - PROJECT ADVERTISEMENT SERVICES / BIDDING
1. Bidding Assistance services will be provided by DAHLIN as requested by OWNER.
2. If required, advertising for and solicitation of construction bidders shall be provided by OWNER and is not included in DAHLIN’s Scope of Services.
3. DAHLIN will coordinate the reproduction of Construction Documents for distribution toCITY, construction bidders and others, as may be required for PROJECT.
4. During the Bidding phase, DAHLIN will participate in a pre-bid conference and the bid-opening if requested, and will provide consultation as requested by OWNER for architectural opinions on the Exhibit A of OWNER Agreement MARCH 8, 2023
CITY OF PICO RIVERA – SMITH PARK AQUATIC CENTER Page 6 of 7 bids, methods, and cost of construction. DAHLIN will also answer bidding questions, review substitution requests and issue addenda, and prepare additions and revisions to Construction Documents as clarifications for bid purposes as Additional Services.
5. OWNER and General Contractor will review and select subcontractor's bids, materials, finishes, fixtures, and items for PROJECT and is responsible for all issues of quality control and installation.
6. DAHLIN will attend the following meetings as part of this Phase:
a. Up to One (1) Pre-Bid Conference (Bid Walk);
b. Up to One (1) Bid Opening.
F. TASK 8 - CONSTRUCTION SUPPORT / CONSTRUCTION ADMINISTRATION SERVICES
1. Prior to start of Construction, DAHLIN, OWNER, and General Contractor will have a pre-construction meeting to establish expectations for performance of Construction Administration and the scope of services described below. If the scope of services described below for Construction Administration are adjusted during or after this meeting, Additional Services may be required.
2. As the PROJECT proceeds into Construction, DAHLIN will provide Construction Administration services, limited to 1,600 hours of professional services. The scope and fee herein are based on an estimated 18 month construction period. Services required beyond that period and/or beyond the estimated hours are Additional Services. Scope may include:
a. Interpretation of the documents and responding to Requests for Information (RFI’s); b. Reviewing and processing submittals limited to;
i. Review of initial submittal and one (1) re-submittal per product or material classification. ii. Additional review of submittals are Additional Service. c. Issuing ASI’s and processing Change Orders as required; d. Construction Project meetings and site visits limited to:
i. Up to 36 onsite meetings (approximately twice per month) including two (2) hours oftravel per meeting;
ii. Up to four (4) onsite meetings and one (1) punch list site visit by DAHLIN’s Consultants,per discipline (as applicable).
e. PROJECT Completion:
i. DAHLIN will provide up to two (2) onsite visits for punch. Backpunch (2nd+ rounds) arenot included;
ii. One (1) site visit (each) to determine date of Substantial Completion and Final Completion.
G. TASK 9 – PREPARATION OF RECORD DRAWINGS (AS-DESIGNED AS-BUILTS)
1. At PROJECT Completion, DAHLIN will provide:
a. As-Designed Drawings: Compilation of DAHLIN’s designs for PROJECT including the original Construction Documents plus all addenda, Architect’s Supplemental Instructions, Change Orders, Construction Change Directives and minor changes in the work as appropriate to reflect the design changes.
2. DAHLIN will perform an eleven (11) month Post Occupancy Walk in order to document andprovide CITY with a list of construction issues for Warranty submittal.
H. CONSULTANT SERVICES
1. Per attached Exhibit B – Design Responsibility Matrix.
Exhibit A of OWNER Agreement MARCH 8, 2023
CITY OF PICO RIVERA – SMITH PARK AQUATIC CENTER Page 7 of 7 III. COMPENSATION
A. FEE SUMMARY
SCOPE OF SERVICES FIXED FEE HOURLY
ESTIMATE
II.B. TASKS 4A – 4C $1,890,800
II.C. TASKS 5 – COST ESTIMATING $115,600
II.D. TASKS 6 – SPECIFICATIONS $63,500
II.E. TASKS 7 – PROJECT ADVISEMENT SERVICES / BIDDING $69,200 II.F. TASKS 8 – CONSTRUCTION SUPPORT SERVICES $461,100
II.G.TASKS 9 – PREPORATION OF RECORD DRAWINGS (AS-DESIGNED $45,400
AS-BUILTS)
TOTAL FEES: $2,184,500 $461,100
B. BILLING AND PAYMENT
1. Compensation may be subject to renegotiation if:
a. Agreement is not signed by both parties (fully executed) within six (6) weeks of the date ofthis Agreement; or
b. Work is stopped for more than sixty (60) days.
2. Invoices shall be based on the percentage of completion of the contract and shall be issued monthly via email to the Project Representative indicated in this Agreement. Invoices are due upon presentation. Wire transfer or ACH information (including changes) must be verified through phone confirmation with DAHLIN’s CFO, Tim Williams at 925-251-7212, any deviation from this is at OWNER’s sole risk. OWNER shall review invoices and contact DAHLIN within seven (7) days if there are any questions or problems that would delay payment. Invoices become delinquent if not paid within 30 days of invoice date. Services may be suspended if not paid within 45 days, and DAHLIN shall not be liable to OWNER for delay or damage resulting to OWNER due to such suspension of services. Past due invoices are subject to a late charge of 1.5 percent per month.
C. 2023 BASIC HOURLY RATE SCHEDULE
President, Vice President, Founder $300
Principal, Director, Senior Principal, Senior Director $210 - $270 Senior - Architect, Designer, Project Manager, Planner, Interior Designer, Project Specialist $190 - $200 Architect, Designer, Project Manager, Planner, Multimedia Designer,Project Specialist $160 - $180 Job Captain, Interior Designer, Planner $130 - $160
Designer/Drafter $100 - $125
Administration $ 85 - $125
Rates effective through December 31, 2023 and may be adjusted annually
END OF EXHIBIT A
EXHIBIT A.1
INTERIOR DESIGN SCOPE OF WORK
I. PROJECT DESCRIPTION
A. General Project Description: Interior Design specifications for the renovation of the existing Smith Park Aquatic Center. Basis of Design attached as Exhibit A.2.
PROJECT Area to include:
1. Public Spaces:
a. Lobby / Reception;
b. Multi-Purpose Rooms (QTY. 3);
c. Events Room;
d. Womens Restrooms (QTY. 2);
e. Mens Restrooms (QTY. 2);
f. Family Restrooms (QTY. 5);
g. Womens Locker Rooms (QTY. 1);
h. Mens Locker Rooms (QTY. 1).
2. Back of House
a. Offices;
b. Break Room;
c. Lifeguard Offices;
d. Aquatic Check In;
e. Staff Restrooms;
f. Kitchen;
g. Janitor Room;
h. Storage Spaces;
i. First Aid Office.
B. Deliverables Schedule:
1. See Exhibit D.
2. Please note that Interior Design Phases are typically one phase delayed from architectural phases.
II. SCOPE OF SERVICES
A. TASK 4A – DESIGN REVIEW SUBMITTAL DOCUMENTS AND DESIGN REVIEW REVISIONS
1. DAHLIN Interiors will review the program provided by OWNER and coordinate with the OWNER to determine the requirements of PROJECT. This program should include overall PROJECTobjectives, marketing data, site data, and requirements of governmental agencies having jurisdiction over PROJECT.
2. DAHLIN Interiors will incorporate applicable OWNER’s Standard Features / Specifications List that identifies major materials, systems, and appliances, which establish, in general, their quality levels.
These items will be used for the basis of design and detailing. Changes to the OWNER’s Standard Features / Specifications List that result in revisions to the drawings may result in Additional Services.
3. With OWNER’s written approval of program, it will become the Basis of Design in all further phases of PROJECT, unless revised according to terms provided herein.
INTERIOR DESIGN SCOPE OF WORK MARCH 2, 2023
PICO RIVIERA – SMITH PARK AQUATIC CENTER Page 2 of 4
4. OWNER will provide decisions and direction on Concept design, program and quality level on PROJECT’s Basis of Design, DAHLIN Interiors will develop Concept Design as diagrammatic floor / furniture plans, which may include conceptual imagery to establish design criteria prior to moving forward with Schematic Design.
5. With OWNER’s written approval of the Basis of Design (Concept Design Plan),DAHLIN Interiors will prepare Schematic Design documents to include the following in a PDF presentation package:
a. Preliminary Space Plan and Proposed Furniture Layouts; b. Schematic Presentation including:
i. Conceptual Design Direction imagery;
ii. Proposed finishes;
iii. Proposed color schemes;
iv. Proposed specialty light fixtures.
v. Representative Rendered Interior Perspectives for the following spaces:
• Reception / Lobby;
• Events Room;
• Multi-Purpose Room (Typical).
6. DAHLIN Interiors will one (1) round of revisions is included in this Scope of Work. DAHLIN’s fee is based on an assumption of minor modifications to the Basis of Design. Substantial revisions will require Additional Services.
7. DAHLIN Interiors will attend the following meetings as part of this Phase:
a. Up to one (1) in person meeting.
b. Up to one (1) virtual meeting.
A. TASK 4B - DESIGN DEVELOPMENT
1. With OWNER’s written approval of the Schematic Design, DAHLIN Interiors will produceDesign Development digital vision boards and documentation, including:
a. Digital Presentation of:
i. Proposed Finishes;
ii. Color Schemes;
iii. Specialty Light Fixtures;
iv. Equipment;
v. Representative Rendered Interior Elevations for the following spaces:
• Womens Locker Room;
• Mens Locker Room.
vi. Updated Rendered Interior Perspectives for the following spaces:
• Reception / Lobby;
• Events Room;
• Multi-Purpose Room (Typical).
b. Design Development Plan Deliverables in coordination with Architectural deliverables:
i. Final Space Plan with furniture and casework layout; ii. Floor Finish Plan;
iii. Wall Finish Plan;
iv. Reflected Ceiling Plan to include Specialty Lighting.
2. DAHLIN Interiors will prepare one (1) round of revisions is included in this Scope of Work. DAHLIN’s fee is based on an assumption of minor modifications to the Basis of Design. Substantial revisions will require Additional Services.
INTERIOR DESIGN SCOPE OF WORK MARCH 2, 2023
PICO RIVIERA – SMITH PARK AQUATIC CENTER Page 3 of 4
3. DAHLIN Interiors will attend the following meetings as part of this Phase:
a. Up to one (1) in person meeting.
b. Up to one (1) virtual meeting.
C. TASK 4C - CONSTRUCTION DOCUMENTS
1. Upon OWNER’s written approval of Design Development deliverables, DAHLIN Interiors will prepare documentations to convey design intent in dimensioned-scaled drawings for bidding and/or fabrication by OWNER or OWNER’s Contractor. Detailed shop drawings will be provided by OWNER or OWNER’s Contractor.
2. Construction Documents will include in coordination with Architecture:
a. Interior Finish and Fixture Schedule;
b. Final Space plan with furniture and casework layout; c. Floor Finish plan;
d. Wall Finish plan;
e. Interior Elevations as necessary to show design features for the above mentioned areas in the General PROJECT description;
f. Applicable Interior Sections and Details, based on elevations above; g. Reflected Ceiling Plan (Lighting Layout to be coordinated with Electrical Engineer).
3. DAHLIN Interiors will incorporate one (1) round of OWNER-approved value engineering decisions.
DAHLIN’s fee is based on an assumption of minor modifications to the Basis of Design. Substantial revisions will require Additional Services.
4. DAHLIN Interiors will coordinate HVAC and Fire Protection plan locations with OWNER’s HVACand Fire Protection consultant(s).
5. OWNER to sign off 100% Interior Design Construction Documents prior to final issuance.
7. DAHLIN Interiors will attend the following meetings as part of this Phase:
a. Up to one (1) in person meeting.
b. Up to one (1) virtual meeting.
D. TASK 6 - FURNITURE SPECIFICATIONS
1. Based on the OWNER-approved furniture budget, direction, and space plan, DAHLIN Interiors will provide furniture specifications for the following Spaces:
a. Lobby;
b. Multi-Purpose Rooms;
c. Events Room;
d. Back of House Offices;
e. Break Room;
f. Exterior Pool Furniture.
2. DAHLIN Interiors will provide furniture specifications including:
a. Furniture specifications and layout;
b. Fabric specifications;
c. Finalized Space Plan;
d. Art and Accessories;
e. Estimate of Probable Cost and Estimated Schedule of manufacturing.
3. DAHLIN Interiors will attend the following meetings as part of this Phase:
a. Up to one (1) in person meeting.
b. Up to one (1) virtual meeting.
INTERIOR DESIGN SCOPE OF WORK MARCH 2, 2023
PICO RIVIERA – SMITH PARK AQUATIC CENTER Page 4 of 4
E. TASK 8 - CONSTRUCTION ADMINISTRATION
1. As the PROJECT proceeds into Construction, DAHLIN Interiors will provide Construction Administration services for Interior Design Intent only, limited to 56 hours of professional services.
Services required beyond the estimated hours may be added as Additional Services. Scope may include:
a. Interpretation of the documents and responding to Requests for Information (RFI’s); b. Reviewing and processing submittals limited to;
i. Review of initial submittal and one (1) re-submittal per product or material classification. ii. Additional review of submittals are Additional Service. c. Construction PROJECT meetings and site visits limited to:
i. Up to (3) onsite meetings (Frame Walk, Finish Walk, Final Walk) and up to (24) hoursof virtual meetings.
F. PROCUREMENT PURCHASING / INSTALLATION SERVICES – Not Included in this Scope of Work
1. DAHLIN Interiors can provide Procurement Purchasing services under a separatePurchasing Agreement upon OWNER’s written request.
END OF SCOPE OF WORK
7 Exhibit A.1.2
PROPOSED
LIFEGUARD
POOL EQUIP
SHADED STEPPED TERRACE
SECONDARYENTRY
Renovation - 12,000sf
New Construction - 5,300sf
Competition Pool (25m)
- 6 lanes plus 2 warm up lanes
- 3 meter & 1 meter diving board
- Full pool length stair entry
Recreation Pool (25m)
- 6 lanes with zero depth entry
- Play area water features
- Full pool length stair entry
CHEM 1
500 G
CHEM 2
500 G
CHEM 2
500 G
GARAGE
COMPETITION POOL
25 METERS
RECREATION POOL
25 METERS
EXIT
COMMUNITY
CENTER
ENTRY
MAIN ENTRY
Aquatics entry:
- Exterior entry only, no lobby
Operable Gates on the pool deck
Chemical Storage
(2) 500 gallon chlorine tanks
(1) 500 gallon acid/co2 tank
~ 2 weeks for refill
Revenue Sources:
- Assembly & Terrace Rental
- Pool Deck Party Rental
- Competition Rec Swim Meets
- Cabana Rentals
- Swim Lessons
- Multi-purpose Room Rental (3)
1753.001
EXHIBIT A SITE PLAN
SMITH AQUATICS
COMMUNITY
CENTER
AQUATICS
POOL
BLDG
FLOOR
1753.001
PLAN
8 ID SCOPE
-SITE FURNISHINGS
-INTERIOR FURNISHINGS
-LOBBY AND RECEPTION, BREAKROOM, EVENT SPACE
TABLES AND CHAIRS (MATCHING OFFICE FURNITURE)
-FINISH PLANS
-MATERIAL SCHEDULES
-INTERIOR ELEVATIONS
-DETAIL COORDINATION
-RENDERINGS- RECEPTION/LOBBY, EVENTS ROOM,
MULTI-PURPOSE ROOM, (RENDERED ELEVATIONS OF
LOCKER ROOMS/RR)
Exhibit A.1.2
LIFEGUARD
SMITH AQUATICS
CHECK IN
STOR. FAMILY WOMENS
STOR.
KIT. MULTIPURPOSE MULTIPURPOSE
OFFICE
OFFICES
STOR.
FIRST
AID
OFFICE
LOCKERS
FAMILY
STAFF
RR
WOMENS LOCKER
MENS LOCKER
FAMILY
JAN. MENS
EVENTS
STORAGE
STAGE EVENTS ROOM
JAN.
FAMILY
RR.
EXG.
ELEC.
LOBBY
RECEPTION
BREAK
ROOM
FAMILY
EVENTS TERRACE MENS WOMENS
MULTIPURPOSE
ORGINAL FOOTPRINT
EXHIBIT B DESIGN RESPONSIBILITY MATRIX
SMITH PARK AQUATIC CENTER
CITY OF PICO RIVERA
1753.001
DAHLIN'S CONSULTANTS OWNER'S CONSULTAN
All Consultants will provide the usual and customary
services applicable to their Specialty / Discipline.
P = Primary Responsibility
S = Secondary Responsibility
s = Secondary Support / Coordination
Grey text indicates OWNER's Consultant / Contractor
and/or specific design task is not anticipated at time of Agreement, and may require Additional Services
OWNERDAHLIN - ARCHITECTUREDAHLIN - INTERIOR DESIGNSTRUCTURAL ENGINEERMECHANICAL ENGINEERPLUMBING ENGINEERELECTRICAL ENGINEERAUDIO VISUAL SYSTEMSLOW-VOLTAGE/LIGHTING DESIGNCOST ESTIMATORCIVIL ENGINEERSURVEYORUTILITY CONSULTANTJOINT TRENCH CONSULTANTGEOTECHNICAL ENGINEER (Phase 1 only)LANDSCAPE ARCHITECTAQUATIC DESIGN CONSULTANTSOLAR / PHOTOVOLTAIC DESIGNFINANCIAL & OPERATIONS CONSULTANTSIGNAGE & WAYFINDINGKITCHEN DESIGN CONSULTANTACOUSTIC CONSULTANTASBESTOS / LEAD / RADONSECURITY EVALUATIONTELECOM / DATA SYSTEMSARBORISTTHIRD PARTY PEER REVIEWPOLITICAL CONSULTANTSALES & MARKETING NOTES
Site & Building Design Scope per Owner / Architect Agreement Owner Responsibilities per Agreement X
Architect Responsibilities per Agreement X X
Pre & Post Design Services
Site Evaluation & Due Diligence Analysis P s s
Sales & Marketing Report P P
Financial and Operations Analysis and Report P P
Existing Facility Survey & Analysis P P P P P P P P P S P Existing Facility Measured Drawings P S S S S
As Designed Record Drawings / BIM for Post Construction Use P P P P P P P P P P P P P P P P Structural Engineering, Post Tension Slab & Truss Design Foundation Plan
Building Slab Plan P S s s s
Site Slab Plan s P S s s s s
Framing Plans, Structural Sections & Details s P s s s s Structural Static and Lateral Load Calculations P
Truss Design s S
Project Manual Specifications s P
Structural Site Features
Site Retaining Walls (under 36") s S P s S
Site Retaining Walls (over 36") s P S s S
Site Stairways s S P s S
Site Lighting Pole Footings s P s S
Balcony and Roof guardrails, hand railings, Carports, Detached Trellis, Trash Enclosure, and Architectural elements etc.
Architectural Design S P S
Structural Details & Calculations s P s
Roof Tie-Back Anchoring S
Solar Panel support systems s S s P
Structural anchorage and support of MEP equipment s P s s s Mechanical & Plumbing Systems Design
Heating, Ventilation and Air Conditioning (HVAC) Systems Design & Layout S s P s s
Project Manual Specifications s P P
HVAC Calculations P
Gas, Water, Hot Water and Sewer Systems Design within five (5) feet of building envelope S s s P s
Plumbing & Gas Diagrams P
Integration of Solar Hot Water System S P
Cooling tower enclosure design S P s s s
Sustainability / Green Energy, LEED Documentation & Solar Systems Design Title 24 Compliance Forms & Documentation S S s s s s s s Cal-Green Checklist S S s s s s s
Solar Thermal Design s s s S s P
Photovoltaic Panel Design s S P
Fire Sprinklers, Alarms & Security Systems Design
Fire Sprinkler Systems Design s S
NFPA 13 Fire Sprinkler Basis of Design Specifications s S Fire Alarm Systems and Equipment Design s s
Security Systems and Equipment Design s s P
Emergency Responder Radio Coverage system s s s
Electrical Systems, Lighting & Low Voltage Design
Electrical Plans, Elevations and Locations S P
Electrical Energy Calculations P
Project Manual Specifications s P
Low Voltage Lighting Design S S P
Integration of Solar PV System w/ Electrical System P S Power Distribution / Signal Systems (alarm, tel, tv S P s s Site Lighting Design
Pool Deck Lighting Design s P S s
Landscape Lighting Design S P
Parking Lot Lighting Design S P
EXHIBIT B DESIGN RESPONSIBILITY MATRIX
SMITH PARK AQUATIC CENTER
CITY OF PICO RIVERA
1753.001
DAHLIN'S CONSULTANTS OWNER'S CONSULTAN
All Consultants will provide the usual and customary
services applicable to their Specialty / Discipline.
P = Primary Responsibility
S = Secondary Responsibility
s = Secondary Support / Coordination
Grey text indicates OWNER's Consultant / Contractor
and/or specific design task is not anticipated at time of Agreement, and may require Additional Services
OWNERDAHLIN - ARCHITECTUREDAHLIN - INTERIOR DESIGNSTRUCTURAL ENGINEERMECHANICAL ENGINEERPLUMBING ENGINEERELECTRICAL ENGINEERAUDIO VISUAL SYSTEMSLOW-VOLTAGE/LIGHTING DESIGNCOST ESTIMATORCIVIL ENGINEERSURVEYORUTILITY CONSULTANTJOINT TRENCH CONSULTANTGEOTECHNICAL ENGINEER (Phase 1 only)LANDSCAPE ARCHITECTAQUATIC DESIGN CONSULTANTSOLAR / PHOTOVOLTAIC DESIGNFINANCIAL & OPERATIONS CONSULTANTSIGNAGE & WAYFINDINGKITCHEN DESIGN CONSULTANTACOUSTIC CONSULTANTASBESTOS / LEAD / RADONSECURITY EVALUATIONTELECOM / DATA SYSTEMSARBORISTTHIRD PARTY PEER REVIEWPOLITICAL CONSULTANTSALES & MARKETING NOTES
Footcandle Calculations P S
Audio Visual & Data Systems Design
Audio Visual Systems Design S s s s P
Telephone and Public Address System Design S s s s P
Data Systems and Equipment Design S s s s P
Interior Design
Interior Design Drawings S P s s s s s s s s s
Interior Finish Selections and Specifications S P
Interior Finish Schedule s S P
Conceptual Furniture Layout s S P
Interior Elevation Drawings S P s
Casework and Cabinetry Design Drawings P P
Interiors Color and Materials Boards (Digital) s S P
Furniture, Fixture, and Equipment (FF&E) Specs s S P
Specialty Lighting Selection and Specs s S P s
Window Treatment Selection and Specs s P
Purchasing / Procurement Services P s
EXHIBIT B DESIGN RESPONSIBILITY MATRIX
SMITH PARK AQUATIC CENTER
CITY OF PICO RIVERA
1753.001
DAHLIN'S CONSULTANTS OWNER'S CONSULTAN
All Consultants will provide the usual and customary
services applicable to their Specialty / Discipline.
P = Primary Responsibility
S = Secondary Responsibility
s = Secondary Support / Coordination
Grey text indicates OWNER's Consultant / Contractor
and/or specific design task is not anticipated at time of Agreement, and may require Additional Services
OWNERDAHLIN - ARCHITECTUREDAHLIN - INTERIOR DESIGNSTRUCTURAL ENGINEERMECHANICAL ENGINEERPLUMBING ENGINEERELECTRICAL ENGINEERAUDIO VISUAL SYSTEMSLOW-VOLTAGE/LIGHTING DESIGNCOST ESTIMATORCIVIL ENGINEERSURVEYORUTILITY CONSULTANTJOINT TRENCH CONSULTANTGEOTECHNICAL ENGINEER (Phase 1 only)LANDSCAPE ARCHITECTAQUATIC DESIGN CONSULTANTSOLAR / PHOTOVOLTAIC DESIGNFINANCIAL & OPERATIONS CONSULTANTSIGNAGE & WAYFINDINGKITCHEN DESIGN CONSULTANTACOUSTIC CONSULTANTASBESTOS / LEAD / RADONSECURITY EVALUATIONTELECOM / DATA SYSTEMSARBORISTTHIRD PARTY PEER REVIEWPOLITICAL CONSULTANTSALES & MARKETING NOTES
Kitchen Design
Kitchen Layout and Drawings P
Kitchen equipment selection s S S S P
Kitchen floor drain locations s S P
Kitchen compressor locations s S S S P
Signage & Wayfinding
Project Signage & Wayfinding Program S S P
Code Required Fire Extinguisher Location Plan P
Building Signage Design
Evacuation Signage P s S
Building Signage Selection and Specs S s P
Building Signage Location Drawings P s P
Site Signage Design and Specs s S P
Site Signage Location Drawings s s S P
Civil Engineering, Surveying & Site Utilities
Site Demolition Plan S s s P S S s s
Architectural Site Plan P S S
Accessibility Plan Coordination with Site Design s P S
Construction Site Plan
Survey and Plot Plan P P
Grading Plans s P s S
Site Drainage Design s P S s
Civil Specifications P
Parking Lot Design
Parking Lot Layout & Drainage Plan s P S
Horizontal Control and Striping Plans P
Protective Bollard Design and Location S S S P
Civil Site Wall Profiles P
Wet Utilities outside of five (5) feet of the buildin s s P S Underground Gas Vapor Mitigation s P S s
Dry Utilities outside of five (5) feet of the buildin s s s P S s Transformer Base Design and Location s s s P s S
Landscape Architecture
Landscape, Planting and Irrigation Design & Drawings s S S P Hardscape Design S S P
Landscape & Patio Drainage s s s P
Storm water pollution prevention s P s P
Irrigation design s s P
Landscape Site Walls S s P
Site stairs and handrails S s P
Fencing & Gate Design S s P
Landscape Specifications P
Building Accent Lighting Selection P S s s
Site Lighting Fixture Selection s s P
Monument Sign S S s s P s
Screen Walls s s P
Trellis Design S S s P
Trash Enclosure Design S P S S s
Trash Enclosure Location S S s P s s
Flag Pole Location S s s s s P
Pools, Spas & Water Features
Pool Design and Drawings s S s S s S P
Pool Deck Design S S s P S
Pool Equipment Enclosure Design and Drawings S S s s s S s P P Other
Fall Protection Design and Specs P
Community Outreach (Phase 1 only) S P
Cost Estimates S S s s s s s P s s s
Exhibit C
City of PicoRivera
SMITH PARK AQUATICS CENTER
1753.001 | 12.13.2022
DAHLIN GROUP
505 Technology Drive, Suite 200
Irvine, California 92618 USA
949-250-6642
SMITH AQUATICS
EXISTING
1753.001 2
3 Existing Facility
Community Center - 12,943 sf
Competition Pool - 11,000 sf
Pool Deck - 19,225 sf
El Rancho High School
33-meter (108-feet) by 75-feet
13 Competition Lanes
Competition pool supporting
swimming an water polo
Whittier Aquatic Complex
50-meter by 25-yard pool
20 Competition Lanes
25-meter by 25-yard pool
Rec swim lanes.
No recreation features
NON-COMPLIANT
RESTROOMS/LOCKERS
PIT COLLECTING WATER
INSUFFCIENT SPACE FOR
NEW POOL EQUIPMENT
NON-COMPLIANT
RESTROOMS
SMITH AQUATICS
1753.001
EXISTING PLAN
NON-COMPLIANT
EGRESS
SMITH AQUATICS
COMMUNITY AQUATICS
1753.001 4
SMITH AQUATICS
PROPOSED
1753.001 5
SMITH AQUATICS
AERIAL
1753.001 6
7 SMITH AQUATICS
PROPOSED
LIFEGUARD
POOL EQUIP
SHADED STEPPED TERRACE
SECONDARYENTRY
Renovation - 12,000sf
New Construction - 5,300sf
Competition Pool (25m)
- 6 lanes plus 2 warm up lanes
- 3 meter & 1 meter diving board
- Full pool length stair entry
Recreation Pool (25m)
- 6 lanes with zero depth entry
- Play area water features
- Full pool length stair entry
CHEM 1
500 G
CHEM 2
500 G
CHEM 2
500 G
GARAGE
COMPETITION POOL
25 METERS
RECREATION POOL
25 METERS
EXIT
COMMUNITY
CENTER
ENTRY
MAIN ENTRY
Aquatics entry:
- Exterior entry only, no lobby
Operable Gates on the pool deck
Chemical Storage
(2) 500 gallon chlorine tanks
(1) 500 gallon acid/co2 tank
~ 2 weeks for refill
Revenue Sources:
- Assembly & Terrace Rental
- Pool Deck Party Rental
- Competition Rec Swim Meets
- Cabana Rentals
- Swim Lessons
- Multi-purpose Room Rental (3)
1753.001
SITE PLAN
COMMUNITY
CENTER
AQUATICS
POOL
BLDG
FLOOR
1753.001
PLAN
8 SMITH AQUATICS
LIFEGUARD CHECK IN
STOR. FAMILY WOMENS
STOR.
KIT. MULTIPURPOSE MULTIPURPOSE
OFFICE
OFFICES
STOR.
FIRST
AID
OFFICE
LOCKERS
FAMILY
STAFF
RR
WOMENS LOCKER
MENS LOCKER
FAMILY
JAN. MENS
EVENTS
STORAGE
STAGE EVENTS ROOM
JAN.
FAMILY
RR.
EXG.
ELEC.
LOBBY
RECEPTION
BREAK
ROOM
FAMILY
EVENTS TERRACE MENS WOMENS
MULTIPURPOSE
ORGINAL FOOTPRINT
SMITH AQUATICS
1753.001 9
SMITH AQUATICS
COMMUNITY ENTRY
1753.001 10
SMITH AQUATICS
1753.001 11
SMITH AQUATICS
1753.001 12
SMITH AQUATICS
AQUATICS ENTRY
1753.001 13
SMITH AQUATICS
POOL DECK
1753.001 14
SMITH AQUATICS
REC POOL
1753.001 15
SMITH AQUATICS
COMPETITION POOL
1753.001 16
SMITH AQUATICS
AERIAL
1753.001 17
Exhibit D - Schedule
Enclosure 2
8b
City of Pico Rivera
SMITH PARK AQUATICS CENTER
1753.001 | 03.14.2023
DAHLIN GROUP
505 Technology Drive, Suite 200
Irvine, California 92618 USA
949-250-6642
Enclosure 3
8c
SMITH AQUATICS
1753.001 2
EXISTING
1753.001
3 SMITH AQUATICS
EXISTING PLAN
Existing Facility
Community Center - 12,943 sf
Competition Pool - 11,000 sf
Pool Deck - 19,225 sf
El Rancho High School
33-meter (108-feet) by 75-feet
13 Competition Lanes
Competition pool supporting
swimming an water polo
Whittier Aquatic Complex
50-meter by 25-yard pool
20 Competition Lanes
25-meter by 25-yard pool
Rec swim lanes.
No recreation features
PIT COLLECTING WATER
INSUFFCIENT SPACE FOR
NEW POOL EQUIPMENT
NON-COMPLIANT
RESTROOMS
NON-COMPLIANT
EGRESS
NON-COMPLIANT
RESTROOMS/LOCKERS
1753.001
4 SMITH AQUATICS
COMMUNITY AQUATICS
SMITH AQUATICS
1753.001 5
PROPOSED
1753.001
6 SMITH AQUATICS
AERIAL
1753.001
7 SMITH AQUATICS
SITE PLAN
COMMUNITY
CENTER
POOL AQUATICS
BLDG
GARAGE
POOL EQUIP
CHEM 1
500 G
CHEM 2
500 G
CHEM 3
500 G
COMPETITION POOL
25 METERS
RECREATION POOL
25 METERS
SHADED STEPPED TERRACE
SECONDARY ENTRY
EXIT
MAIN ENTRY
COMMUNITY
CENTER ENTRY
POOL STORAGE
CHEM 4
500 G
PROPOSED
Renovation - 12,000sf
New Construction - 6,300sf
Competition Pool (25m)
- 6 lanes plus 2 warm up lanes
- 3 meter & 1 meter diving board
- Full pool length stair entry
Recreation Pool (25m)
- 6 lanes with zero depth entry
- Play area water features
- Full pool length stair entry
Aquatics entry:
- Exterior entry only, no lobby
Operable Gates on the pool deck
Chemical Storage
(3) 500 gallon chlorine tanks
(1) 500 gallon acid/co2 tank
~ 4-5 weeks for refill
Revenue Sources:
- Assembly & Terrace Rental
- Pool Deck Party Rental
- Competition Rec Swim Meets
- Cabana Rentals
- Swim Lessons
- Multi-purpose Room Rental (3)
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EVENTS ROOM
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LOBBY
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STOR.
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LIFEGUARD
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COMMUNITY ENTRY
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AQUATICS ENTRY
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POOL DECK
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REC POOL
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COMPETITION POOL
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AERIAL
To: Mayor and City Council
From: City Manager
Meeting Date: APRIL 11, 2023
Subject: ROSEMEAD BOULEVARD ROAD REHABILITATION
PROJECT, (CIP NO. 50041) – NOTICE OF COMPLETION
Recommendation:
1. Accept the work as completed for Rosemead Boulevard Road Rehabilitation Project, CIP No. 50041 constructed by R.J. Noble Company and authorize the City Clerk to file the Notice of Completion with the Los Angeles County RegistrarRecorder; and
2. Authorize the City Manager to release the retention payment to R.J. Noble Company following the mandatory waiting period from the date the Notice of Completion is recorded.
Fiscal Impact:
Funding for this project in the amount of $2,000,000 includes $1,500,000 in Certification of Participation (COP) funds (Fund 305) and $500,000 in SB1 funds (Fund 202) Funds as appropriated in the fiscal year (FY) 2021-22 Adopted Budget for CIP No. 50041. The approximate total cost to complete the project was $1,312,769. The remaining balance will be unencumbered and returned to the fund balances.
Discussion:
At the October 12, 2021 meeting, the City Council awarded a construction contract in the amount of $1,189,560 to R.J. Noble Company and a 10% contingency for the construction of Rosemead Boulevard Road Rehabilitation Project, CIP No. 50041 following a bid solicitation in accordance with the Public Contract Code.
On March 25, 2021, a request for task proposals (RFTP) was sent to pre-qualified firms under the City’s on-call agreements to provide construction management and inspection services. Staff evaluated and selected PPM Group, Inc. to provide construction management and inspection services for a not-to-exceed amount of $107,650. Issuance of the task for construction management and inspection services to PPM Group, Inc. was in accordance with the current on-call agreement.
9 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023 ROSEMEAD BOULEVARD ROAD REHABILITATION PROJECT, (CIP NO. 50041) –
NOTICE OF COMPLETION
The project was successfully completed in the summer of 2022 in accordance with the specifications and within the appropriated budget. The final construction contract cost with R.J. Noble Company was $1,133,251, which included a deductive change order for an adjustment to quantities and materials costs and resulted in construction savings of $56,309 lower than the initial bid. The table below summarizes the total project cost and funding:
Funding Category Estimated Budget
COP Fund (Appropriated FY 2020-21)
Account No. 305.70.7300-54500-50041 $1,500,000
SB1 Fund (Appropriated FY 2020-21)
Account No. 202.70.7300-54500-50041 $500,000
TOTAL PROJECT BUDGET: $2,000,000
Description Amount
Design $68,880
Digital Signs $2,988
Construction Management and Inspection (Est.) $107,650
Construction $1,133,251
TOTAL PROJECT EXPENDITURE: $1,312,769
TOTAL PROJECT APPROPRIATION: $2,000,000
TOTAL PROJECT EXPENDITURE: $1,312,769
AMOUNT REMAINING: $687,231
The final total cost of the project is $1,312,769 which included design, digital signs, construction management and inspection, and construction. As the summary above shows, this project came in approximately $687,231 below the estimated budget. The unspent funds will be returned to the COP funds (Fund 305) for future street infrastructure funding.
Conclusion:
Staff recommends accepting the project as complete and filing a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office. If no claims are filed within 35 days after recordation, the City will release the retention.
Steve Carmona
SC:NN:GM:MA:np
To: Mayor and City Council
From: City Manager
Meeting Date: APRIL 11, 2023
Subject: STREET REHABILITATION PROGRAM CAPE SEAL/ARAM
(CIP NO. 50047) – NOTICE OF COMPLETION
Recommendation:
1. Accept the work as completed for Street Rehabilitation Program Cape Seal/ARAM, CIP No. 50047 constructed by Manhole Adjusting, Inc. and authorize the City Clerk to file the Notice of Completion with the Los Angeles County Registrar-Recorder; and
2. Authorize the City Manager to release the retention payment to Manhole Adjusting, Inc. following the mandatory waiting period from the date the Notice of Completion is recorded.
Fiscal Impact:
Funding for the Street Rehabilitation Program Cape Seal/ARAM Project was appropriated in the fiscal year (FY) 2021-22 Adopted Budget for CIP No. 50047 in the amount of $1,400,000. The funding consists of $1,200,000 in Certificate of Participation (COP) funds (Fund 305) and $200,000 in SB1 funds (Fund 202). The total construction cost was $1,227,547 and the approximate total project cost was $1,345,234. The remaining balance ($54,766) will be unencumbered and returned to the COP fund to be used for future resurfacing projects. There is no impact to the General Fund.
Discussion:
At the January 25, 2022 meeting, the City Council awarded a construction contract in the amount of $854,960 to Manhole Adjusting, Inc. for the construction of the Street Rehabilitation Program Cape Seal/ARAM FY 2021-2022 (CIP No. 50047) following a bid solicitation in accordance with the Public Contract Code.
On June 14, 2022, the City Council approved a change order in the amount of $331,533 to address additional street repair needs.
10 CITY COUNCIL AGENDA REPORT – MEETING OF APRIL 11, 2023 STREET REHABILITATION PROGRAM CAPE SEAL/ARAM (CIP NO. 50047)-
NOTICE OF COMPLETION
The project was successfully completed in late 2022 in accordance with the specifications and within the appropriated budget. The final construction contract cost with Manhole Adjusting, Inc. was $1,227,547 which included a second change order, in the amount of $42,835, for the additional repair work and the change order was within the authorized 10% contingency. The table below summarizes the total project cost and funding:
Funding Category Estimated Budget
COP Fund (Appropriated FY 2021-22)
Account No. 305.70.7300.54500-50047
$1,200,000
SB1 Fund (Appropriated FY 2021-22)
Account No. 202.70.7300.54500-50047
$200,000
TOTAL PROJECT BUDGET: $1,400,000
Project Activity Actual Cost
Design $42,687
Construction (Manhole Adjusting, Inc.) $1,227,547
Construction Management and Inspection (Est.) $75,000
TOTAL PROJECT EXPENDITURE: $1,345,234
TOTAL PROJECT APPROPRIATION: $1,400,000
TOTAL PROJECT EXPENDITURE: $1,345,234
AMOUNT REMAINING: $54,766
The final total cost of the project is $1,345,234 which included design, digital signs, construction management and inspection, and construction. As the summary above shows, this project came in $54,766 below budget. The unspent funds will be returned to the COP funds (Fund 305) for future street infrastructure funding.
Conclusion:
Staff recommends accepting the project as complete and filing a Notice of Completion with the Los Angeles County Registrar-Recorder’s Office. If no claims are filed within 35 days after recordation, the City will release the retention.
Steve Carmona
SC:NN:GM:MA:np
Tuesday, December 13, 2022
A Regular Meeting of the Successor Agency to the Pico Rivera Redevelopment Agency was held in the Council Chamber, Pico Rivera City Hall, 6615 Passons Boulevard, Pico Rivera, California.
Meeting was jointly held with the City Council, the Successor Agency to the Pico Rivera Redevelopment Agency and Water Authority. Items appear as listed on the combined agenda for the meeting of December 13, 2022.
Chairman Dr. Sanchez called the meeting to order at 6:02 p.m. on behalf of the Successor Agency.
PRESENT: Camacho, Lara, Lutz, Sanchez, Elias
ABSENT: None
PUBLIC COMMENTS: None
CONSENT CALENDAR:
9. Minutes:
• Approved Successor Agency to the Pico Rivera Redevelopment Agency regular meeting of November 8, 2022
10. Resolution Declaring Agency-Owned Property Having Assessor Parcel Number 6373-019-901 as Exempt Surplus Land and Approving the Sale of the Property to the Adjacent Property Owner. (1500)
1. Approved Resolution No. SA-22-25 of the Successor Agency to the Pico Rivera Redevelopment Agency (Successor Agency) declaring the real property having Assessor Parcel Number 6373-019-901 (Property) as Exempt Surplus Land and approved the sale of the Property to the adjacent property owner (Purchaser) and determine that the approval of the resolution categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15312 – Class 12 Surplus Government Property Sales and the Common Sense Exemption under CEQA Guidelines Section 15060(c)(3).
Resolution No. SA-22-25 A RESOLUTION OF THE SUCCESSOR AGENCY
TO THE PICO RIVERA REDEVELOPMENT AGENCY, DECLARING
AGENCY-OWNED PROPERTY OF APPROXIMATELY 1,144 SQUARE
FEET HAVING ASSESSOR PARCEL NUMBER 6373-019-901 AS EXEMPT
SURPLUS LAND PURSUANT TO CALIFORNIA GOVERNMENT CODE
§54221(f)(1)(B) AND APPROVING THE SALE OF THE PROPERTY TO THE
CONTIGUOUS PROPERTY OWNER
11 12-13-22. Successor Agency Minutes
Motion by Vice Chairman Lutz, seconded by Director Camacho to approve Consent Calendar Items No. 9 and 10. Motion carries by the following roll call vote:
AYES: Camacho, Elias, Lara, Lutz, Sanchez
NOES: None
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION: None REGULAR AGENDA: None
CLOSED SESSION(S): None
ADJOURNMENT:
Chairman Lutz adjourned the Successor Agency to the Redevelopment Agency meeting at 8:20 p.m. in memory of Efrain Aguilar, Tommy Guillen, Silvia De La Rosa, and Henrietta Salazar. There being no objection it was so ordered.
AYES: Camacho, Garcia, Lara, Sanchez, Lutz
NOES: None
________________________________
Erik Lutz, Chairman
ATTEST:
_______________________________
Cynthia Ayala, Interim Agency Secretary
I hereby certify that the foregoing is a true and correct report of the proceedings of the Successor Agency to the Pico Rivera Redevelopment Agency regular meeting dated December 13, 2022 and received and filed by the Successor Agency to the Pico Rivera Redevelopment Agency on April 11, 2023.
________________________________
Cynthia Ayala, Interim Agency Secretary
To: Chairman and Directors
From: Executive Director
Meeting Date: April 11, 2023
Subject: APPROVE A RESOLUTION RATIFYING THE
INVESTMENT POLICY FOR THE SUCCESSOR AGENCY
FOR FISCAL YEAR 2023-2024
Recommendation:
1. Approve a resolution ratifying the Investment Policy for the fiscal year (FY) 2023- 24 governing investments for the Successor Agency.
Fiscal Impact:
There is no cost associated with the adoption of this Policy.
Background:
The Investment Policy for the Successor Agency (“Policy”) is intended to provide guidelines for the prudent investment of the City's available resources and outline the policies for maximizing the efficiency of the City's cash management process. The ultimate goal of an investment policy is to enhance the City’s economic status while protecting its pooled cash. In accordance with California Government Code Section 53646(a), an annual rendering of the Policy shall be presented to the Successor Agency for consideration at a public meeting. Additionally, the Policy states that it will be reviewed at least annually and presented to the Chairman and Directors for review and approval.
Discussion:
The primary objective of the Policy is to provide a framework of approved securities in which the City can legally invest. The Policy drives the cash, treasury, and investment management functions of the City, and serves as a guide for setting and achieving program objectives, defining rules, establishing benchmarks and reducing exposure to risk. It is also important to note that rating agencies pay close attention to a city’s investment policy and portfolio in determining its credit rating, which is a key element when seeking financing options for the City.
12 SUCCESSOR AGENCY TO PRRA AGENDA REPORT – MEETING OF APRIL 11, 2023
APPROVE A RESOLUTION RATIFYING THE INVESTMENT POLICY FOR THE SUCCESSOR AGENCY FOR FISCAL YEAR 2023-2024
The Policy is based on State of California Government Code Sections 53600 through 53609 and 53630 through 53686. These laws, as well as guidelines set forth by the Association of Public Treasurers of the United States and Canada, the California Municipal Treasurers Association (CMTA) and the Government Finance Officers Association (GFOA), have aided City staff in policy development. The state laws and established guidelines encompass a broad array of allowable investments and investment standards to suit the different needs of California's local agencies. The Policy is more conservative than what is allowed by state law as it further restricts the percentage of allowable credit investments. The Policy applies to the City's Pooled Investment Portfolio, Bond Proceeds Portfolio and the Special Districts Portfolio. These portfolios encompass all funds under the oversight of the City Treasurer or approved designee.
Currently, the City utilizes the services of Chandler Asset Management, the City’s investment adviser, to invest and manage $31 million of the City’s idle cash, which ranges from $64-$67 million. The remaining funds are invested in the Local Agency Investment Fund (LAIF) operated by the State Treasurer.
To ensure the portfolio’s safety, the City only selects investments with the highest credit quality. The Chandler Managed Portfolio is comprised primarily of Treasury Securities and Federal Government-sponsored entity debt, otherwise known as federal agency securities. Federal agency securities, such as Federal National Mortgage Association (Fannie Mae) and Federal Home Loan Mortgage Corporation (Freddie Mac), are regarded as among the safest securities in the global market.
Utilizing CMTA guidelines as well as the expertise of Chandler Asset Management, the Policy is presented in Enclosure 2. State Government Code allows for a limited scope of investments since public funds are being invested, and the overall goal is the preservation of these funds. It is in the City’s best interest to fully avail itself of the investments allowed per Government Code Section 53600, et seq.
The City submitted the attached Policy to the CMTA after the Successor Agency adopted it on April 26, 2022. It was independently evaluated by three (3) raters and was given a passing score by each rater. The passing score earned the City a “Certified” distinction.
Since then, the California Government Code has updated their best practices recommendations for the following, which are all reflected as Enclosure 2:
(8.0 Authorized and Suitable Investments) Investments are prohibited to have a forward settlement in excess of 45 days from the date of investment. (18.0 Reporting) Quarterly reporting are now required within 45 days, rather than 30 days.
SUCCESSOR AGENCY TO PRRA AGENDA REPORT – MEETING OF APRIL 11, 2023
APPROVE A RESOLUTION RATIFYING THE INVESTMENT POLICY FOR THE SUCCESSOR AGENCY FOR FISCAL YEAR 2023-2024
(20.0 Glossary) Remaining maturity shall be measured from settlement date to final maturity, rather than the commonly interpreted trade date.
Chandler Asset Management also reviewed the Policy and made these recommended changes. After these revisions, the Policy is still in line with best practices to ensure security, maintain liquidity, and seek yield where appropriate. This proposed Policy adheres to CMTA’s best practices and demonstrates to external rating agencies that the City is committed to safeguarding taxpayer dollars and taking full advantage of investments, as allowed per Government Code Section 53600, et seq.
The Administrative Services Department presents the monthly investment transaction report and the quarterly investment report to the Successor Agrncy in line with the recommendations and requirements set by the CMTA and the State of California. City staff will continue reviewing the Policy on an annual basis and present the investment transaction report monthly and the Schedule of Investment quarterly to the Successor Agency.
Conclusion:
The City Council, acting as the Board of Directors for the Successor Agency to the Dissolved Redevelopment Agency of the City of Pico Rivera, should consider approving a resolution (Enclosure 1) ratifying the Investment Policy for the Successor Agency for FY 2023-24 to help ensure the safety and liquidity of the City’s idle cash. The enclosed Policy conforms to the State of California Government Code Sections 53600 through 53609 and 53630 through 53686. All permitted investment types are also represented within (Enclosure 2).
Steve Carmona
SC:AG:JG:ep
Enclosures: 1) Resolution
2) Investment Policy for the Successor Agency
RESOLUTION NO. SA-23-__
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED
REDEVELOPMENT AGENCY OF THE CITY OF PICO RIVERA,
CALIFORNIA, APPROVING THE “INVESTMENT POLICY” FOR FISCAL YEAR 2023-24
WHEREAS, the City of Pico Rivera and the Successor Agency to the Dissolved Redevelopment Agency of the City of Pico Rivera (“Successor Agency”) have funds not required to satisfy immediate financial obligations; and WHEREAS, the subject funds should be wisely and prudently invested in approved investment instruments; and
WHEREAS, the Investment Policy for the City of Pico Rivera and Successor Agency (the “Policy”), attached hereto as Enclosure (2) and made part of this Resolution, states it should be reviewed and approved by the City Council at least annually at a public meeting; and
WHEREAS, the City’s and Successor Agency’s Treasurer/Director of Administrative Services and the City’s outside investment advisor, Chandler Asset Management, have determined that the existing and amended Policy adequately complies with California Government Code Section 53600, et seq., government investment requirements; and WHEREAS, the Policy was presented and considered by the City and Successor Agency for ratification at a duly noticed public meeting as required under Government Code Section 53646(a).
NOW, THEREFORE, BE IT RESOLVED by the Successor Agency to the Dissolved Redevelopment Agency of the City of Pico Rivera as follows:
SECTION 1. The Policy is hereby ratified and adopted for FY 20223-234 pursuant to the requirements outlined in Government Code Section 53600, et seq.
SECTION 2. The Successor Agency Secretary shall attest to the passage of this resolution and it shall thereupon be in full force and effect. [this section left intentionally blank]
ENCLOSURE 1
12a
RESOLUTION NO. SA-23-__
APPROVED AND PASSED this 11TH day of April, 2023.
________________________________
Erik Lutz, Chairman
ATTEST: APPROVED AS TO FORM:
_____________________________ ________________________________ Cynthia Ayala, Successor Agency Arnold M. Alvarez-Glasman, Successor Secretary Agency Counsel
AYES:
NOES:
ABSENT:
ABSTAIN:
Page | i
CITY OF PICO RIVERA
Administrative Services Department
Investment Policy for
the City of Pico Rivera
and Successor Agency
ENCLOSURE 2
12b
City of Pico Rivera
Investment Policy
Page | ii
TABLE OF CONTENTS
1.0 Policy ................................................................................ 3
2.0 Scope ............................................................................... 3
3.0 Prudence .......................................................................... 4
4.0 Objective .......................................................................... 5
5.0 Delegation of Authority .................................................... 6
6.0 Ethics and Conflicts of Interest ........................................ 7
7.0 Authorized Financial Dealers and Institutions .................. 8
8.0 Authorized and Suitable Investments .............................. 8
9.0 Review of Investment Portfolio ...................................... 13
10.0 Investment Pools/Mutual Funds ................................ 1314
11.0 Collateralization ............................................................. 14
12.0 Safekeeping and Custody .......................................... 1415
13.0 Diversification ................................................................ 15
14.0 Maximum Maturities ................................................... 1516
15.0 Internal Controls ............................................................ 16
16.0 Cash Management .................................................... 1617
17.0 Performance Standards ............................................. 1718
18.0 Reporting ................................................................... 1718
19.0 Investment Policy Adoption ....................................... 1819
20.0 Glossary .................................................................... 1920 City of Pico Rivera
Administrative Services Department
6615 Passons Boulevard
Pico Rivera, CA 90660
Phone 562.801.4392 • Fax 562.942.8828
City of Pico Rivera
Investment Policy April 2023
Page | 3
1.0 Policy
The purpose of this document is to provide guidelines for the prudent investment of the City and Successor Agency’s idle cash and outline policies for maximizing the efficiency of the City/Successor Agency’s cash management system. The ultimate goal is to ensure security, maintain liquidity, and seek yield where appropriate. This investment policy is in accordance with the provisions in Sections 16429.1 and 53600 through 53684 of the California Government Code. (For the purposes of the remainder of this policy, any reference to “City” is inclusive of the Successor Agency.)
2.0 Scope
Included in the scope of the City’s investment policy are the following major guidelines and practices to be used in achieving the City’s primary investment objectives:
Investment Authority and Responsibilities
Eligible Financial Institutions
Authorized Investments
Investment Parameters
Cash Management
Evaluation of Investment Performance
Investment Reporting
Investment Policy Review and Adoption
It is intended that this policy cover all funds and investment activities under the direct authority of the City of Pico Rivera, Pico Rivera Successor Agency (formerly known as the Redevelopment Agency), Pico Rivera Housing Assistance Agency, the Pico Rivera Water Authority, and all other funds and investment activities under the direct authority of the Pico Rivera City Treasurer, except for bond proceeds which are governed by their respective indenture agreements.
Subject to the prior written consent and approval of the City Treasurer and City Manager, City of Pico Rivera
Investment Policy April 2023
Page | 4
financial assets held and invested by trustees or fiscal agents are excluded from this policy. However, such assets are nevertheless subject to the regulations established by the State of California pertaining to investments by local agencies as well as the related bond indentures.
3.0 Prudence
Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:
“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency.
Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” Investment officers and other authorized persons responsible for managing City funds acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided that the Investment officers or other authorized persons acted in good faith. Deviations from expectations of a security’s credit or market risk should be reported to the governing body in a timely fashion and appropriate action should be taken to control adverse developments.
City of Pico Rivera
Investment Policy April 2023
Page | 5
4.0 Objective
In accordance with Government Code Section 53600.5, the primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield:
Safety
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk.
Credit Risk – is the risk of loss due to the failure of an issuer of a security. The City will minimize credit risk by:
o Limiting investments to the safest types of securities o Diversifying the investment portfolio so that potential losses on individual securities will be minimized.
Market Rate Risk – is the risk of market fluctuations due to overall changes in the general level of interest rates. The City will minimize the market rate risk by:
o Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity
o Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools
Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets City of Pico Rivera
Investment Policy April 2023
Page | 6
(dynamic liquidity). A portion of the portfolio also will be placed in money market mutual funds or local government investment pools which offer same-day liquidity for short term funds.
Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The City will invest in relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not normally be sold prior to maturity with the following exceptions:
o A security with declining credit may be sold early to minimize loss of principal.
o A security swap would improve the quality, yield, or target duration in the portfolio.
o Liquidity needs of the portfolio require that the security be sold.
5.0 Delegation of Authority
The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the Treasurer.
The Treasurer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and employees. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.
City of Pico Rivera
Investment Policy April 2023
Page | 7
The City may engage the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the City’s investment portfolio in a manner consistent with the City’s objectives. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.
The City's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the City.
6.0 Ethics and Conflicts of Interest
The City adopts the following policy concerning conflicts of interest:
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the investment program, or that could impair their ability to make impartial decisions.
Officers and employees involved in the investment process shall disclose to the City Clerk any material interest in financial institutions that conduct business with the City of Pico Rivera and they shall further disclose any personal financial/investment positions that could be related to the performance of the City’s investment portfolio.
Officers and employees shall not undertake personal investment transactions with the same individual with whom business is conducted on behalf of the City.
If there is an event subject to disclosure that could impair the ability of an officer or employee to make impartial decisions, the officer or employee must notify the City Manager in writing within ten (10) days.
City of Pico Rivera
Investment Policy April 2023
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7.0 Authorized Financial Dealers and Institutions
Pursuant to the State Code, Section 53601.5, the City shall transact business only with issuers, banks, savings and loans and registered investment securities dealers. The purchase of any investment, other than those purchased directly from the issuer, shall be purchased either from an institution licensed by the State of California as a broker/dealer, as defined in Section 25004 of the Corporations Code, who is a member of the National Association of Securities Dealers or a member of a Federally regulated securities exchange, a National or State-Chartered Bank, a Federal or State Association (as defined by Section 5102 of the Financial Code), or a brokerage firm designated as a Primary Government Dealer by the Federal Reserve Bank.
The Director of Finance will maintain a list of financial institutions authorized to provide investment services to the City, will not give full discretionary authority to external investment managers and will not use external investment managers to purchase or sell securities or manage the City’s portfolio unless specifically approved by the City Council with a contract signed by the Mayor and City Attorney.
8.0 Authorized and Suitable Investments
Investment of City funds is governed by the California Government Code Sections 16429.1 and 53601. Investments may not have a term or maturity at the time of investment of longer than that authorized by Section 53601 or five (5) years unless the City Council has granted prior express authority. The percentage limitations shall apply to investments at the time of purchase. This investment policy further restricts the permitted investments to those below:
State Treasurer Local Agency Investment Fund (LAIF)
Government Code Section 16429.1: The City may invest up to the maximum amount pursuant to LAIF policy. LAIF is a diversified investment pool administered by the California State Treasurer. Monies invested with LAIF are pooled with State monies in City of Pico Rivera
Investment Policy April 2023
Page | 9
order to earn the maximum rate of return consistent with safe and prudent treasury management. The City, Housing Authority and Successor Agency have separate accounts, so the combined limit is three times the LAIF Policy maximum.
Local Government Investment Pools
Government Code Section 53601(p): The City may invest in a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in 53601 (a) to (q), inclusive. There is no issuer limitation for Local Government Investment Pools.
US Government and Federal Agency Obligations
Government Code Sections 53601 (b) and (f): There is no limitation on the maximum of the City’s portfolio that may be invested in U.S. government obligations, U.S. government agency obligations, and U.S. government instrumentality obligations, which have a liquid market with a readily determinable market value. The maximum percent of agency callable securities in the portfolio will be 20%.
Bankers Acceptances
Government Code Section 53601 (g): Up to twenty percent (20%) of the City’s portfolio may be invested in Bankers Acceptances which are defined as bills of exchange or time drafts, drawn on and accepted by a commercial bank, which are eligible for purchase by the Federal Reserve System, although no more than 5% of the portfolio may be invested in Bankers Acceptances with any one commercial bank. Additionally, the maturity periods cannot exceed 180 days. Government Code Section 53601(g) allows 40% (30% with one bank).
Municipal SecuritiesGovernment Code Section 53601 (C): Up to 30% of the City’s portfolio may be invested in obligations of the City, the State of California and any local agency within in the State City of Pico Rivera
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of California. The securities must be “A” rated by one NRSRO. No more than 5% per issuer.
Government Code Section 53601 (D): Up to 30% of the City’s portfolio may be invested in obligations of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. The securities must be “A” rated by one NRSRO. No more than 5% per issuer.
Commercial Paper
Government Code Section 53601 (h): A maximum of twenty-five percent (25%) of the City’s portfolio may be invested in highest tier (e.g. A-1, P-1, F-1 or higher) commercial paper as rated by Moody’s, Standard and Poor’s or Fitch rating service. Issuing corporations must be organized and operating in the United States, have $500 million total assets, and have at least an “A” rating (by Moody’s, Standard and Poor’s or Fitch) on debt other than commercial paper. The maturity period cannot exceed 270 days. No more than 5% of the portfolio may be invested in any single issuer.
Repurchase Agreements
Government Code Section 53601 (j): Although permitted by State Statute, repurchase agreements and reverse repurchase agreements will not be used without prior City Council approval.
Certificates of Deposit and Passbook Savings Accounts
Government Code Section 53601 (i): There is no limit as to the amount of the investment portfolio that may be deposited in passbook savings accounts. Negotiable certificates of deposit are limited to thirty percent (30%) of the City’s monies which may be invested.
For Negotiable certificates of deposits greater than the FDIC insured amount, the issuer City of Pico Rivera
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must be have short term ratings of “A-1” or long term ratings of “A” by a NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Corporate Medium Term Notes
Government Code Section 53601 (k): A maximum of 30% of the City’s portfolio may be invest in corporate medium term notes. The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. The securities are rated in a rating category of “A” or its equivalent or better by at least one NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Asset Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations.
Government Code Section 53601 (o): A maximum of 20% of the City’s portfolio may be invested in the above mentioned securities from issuers not defined in US Government and Federal Agency Obligations section. The securities must be rated “AA” or better by one NRSRO. No more than 5% of the portfolio may be invested in any single issuer.
Supranational Securities
Government Code Section 53601 (q): A maximum of 20% of the City’s portfolio may be invested in Supranational securities. The City can only purchase US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. The securities must be rated “AA” or better by one NRSRO. No more than 10% of the portfolio may be invested in any single issuer.
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Money Market Funds
Government Code Section 53601 (l): Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec 80al et seq.) may be purchased if they meet the requirements of Government Code Section 53601 (l). No more than 20 percent of the total assets of the investments held by a local agency may be invested in mutual funds, and no more than 10 percent in any one mutual fund.
Other Investments
Other investments that are or become legal investments pursuant to State of California Government Code may be purchased only after the specific approval by the City Council.
Prohibited Investments
The City of Pico Rivera shall not invest in any investment instrument/pool/fund unless specifically allowed under the “Investment Types” section of this policy.
The City of Pico Rivera shall comply with Government Code Section 53631.5 which states, “[a] local agency shall not invest any funds pursuant to this article in inverse floaters, range notes, or interest-only strips that are derived from a pool of mortgages” and that “[a] local agency shall not invest any funds pursuant to this article in any security that could result in zero interest accrual if held to maturity.” Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zeroor negative-interest accrual if held to maturity are permitted.
The purchase of a security with a forward settlement date exceeding 45 days from the time of the investment is prohibited.
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Legislative Changes
Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City of Pico Rivera Investment Policy and supersede any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.
9.0 Review of Investment Portfolio
The securities held at the City of Pico Rivera must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, The Treasurer shall at least annually review the portfolio to identify those securities that so not comply. The Treasurer shall establish procedures to report to the City of Pico Rivera and to its oversight committee, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.
10.0 Investment Pools/Mutual Funds
As stated, a thorough investigation of an investment pool or mutual fund is required prior to investing and on a continual basis. At a minimum, the following information shall be on file for each pool and/or mutual fund:
1. A description of eligible investment securities, and a written statement of investment policy and objectives;
2. A description of interest calculations, how interest is distributed, and how gains and losses are treated;
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3. A description of how these securities are safeguarded (including the settlement process), and how often these securities are priced and the program audited;
4. A description of who may invest in the program, how often, and the size of deposits and withdrawals;
5. A schedule for receiving statements and portfolio listings;
6. Whether reserves, retained earnings, etc. are utilized by the pool/fund;
7. A fee schedule and when and how fees are assessed; and
8. Whether the pool/fund is eligible for bond proceeds and/or will it accept such proceeds.
11.0 Collateralization
California law requires that public funds be collateralized. The depository must secure its public fund accounts by maintaining with the agent of the depository government securities having a market value of at least one hundred ten percent (110%) of the value of the public fund accounts. If a depository uses mortgage-backed securities (i.e., promissory notes secured by first mortgages or first deeds of trust) as collateral for public deposits, the market value of the mortgage-backed securities must be at least one hundred fifty percent (150%) of the value of the public fund accounts.
The collateralization requirement may be waived to the extent that funds are federally insured (currently up to $250,000 per institution). For deposits equivalent to the maximum insured amount, security may also be waived for interest accrued on the deposit provided the interest is computed by the depository on the average daily balance of the deposits, paid monthly and computed on a 360-day basis.
12.0 Safekeeping and Custody
Securities will be held by an independent third-party custodian selected by the City as evidenced by safekeeping receipts in the City’s name and monthly reports from the custodian. All investment transactions shall be conducted on a delivery-versus-payment City of Pico Rivera
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basis.
13.0 Diversification
The investments shall be diversified by:
• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • Avoiding investment in securities that have low ratings • Investing in securities with varying maturities, and
• Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LAIF), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations.
14.0 Maximum Maturities
In order to minimize the impact of market risk, it is intended that all investments will be held to maturity.
To the extent possible, the City shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase or in accordance with state and local statutes and ordinances.
Investments may be sold prior to maturity for cash flow, appreciation purposes or in order to limit losses; however, no investment shall be made based solely on earnings anticipated from capital gains.
Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds.
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15.0 Internal Controls
The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the investment officer shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points:
• Control of collusion.
• Separation of transaction authority from accounting and recordkeeping. • Custodial safekeeping.
• Avoidance of physical delivery securities.
• Clear delegation of authority to subordinate staff members. • Written confirmation of transactions for investments and wire transfers. • Development of a wire transfer agreement with the lead bank and third party custodian
16.0 Cash Management
To obtain a reasonable return on public funds, the following cash management practices will be followed:
• Maintain maximum investment of all City funds not required to meet immediate cash flow needs.
• Except for cash in certain restricted and special funds, the City will consolidate cash balances from all funds to maximize investment earnings. Investment City of Pico Rivera
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income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Maximize the City’s cash flow through immediate deposit of all receipts, use of direct deposit when available, and appropriate timing of payment to vendors. • Maximize cash flow information available through the use of only one operating bank account.
17.0 Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow needs.
The investment portfolio shall be structured to optimize the return given the risk constraints and cash flow needs.
Investment performance shall be continually monitored and evaluated by the Investment Officer. Investment performance statistics and activity reports shall be generated on a quarterly basis for presentation to the City Council.
The Investment officer shall monitor and evaluate the portfolio’s performance relative to the chosen market benchmark(s), which will be included in the quarterly investment report. The Investment officer shall select an appropriate, readily available index to use as a market benchmark.
18.0 Reporting
Monthly transaction reports will be submitted by the Treasurer to the City Council within 45 days of the end of the reporting period in accordance with California Government Code Section 53607. The City Treasurer shall prepare and submit a quarterly investment report to the City Council. This report will include the following elements relative to the investments held at quarter-end.
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1. Face value
2. Security description
3. Coupon rate
4. Maturity date
5. Investment rating
6. Investment type
7. Purchase date
8. Cost of security
9. Purchase yield
10. Estimated market value
11. Amortized premium/discount
12. Statement relating the report to the Statement of Investment Policy
13. Statement of sufficiency of funds to meet the next six months’ obligations
19.0 Investment Policy Adoption
The Statement of Investment Policy shall be submitted annually to the City Council for adoption. The policy shall be reviewed at least annually to ensure its consistency with the overall objectives of the City and its relevance to current law and financial and economic trends. Any modifications made thereto must be approved by the City Council.
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20.0 Glossary
AGENCIES. Shorthand market terminology for any obligation issued by a governmentsponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:
FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.
FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds.
FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds and mortgage pass-through securities.
FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds and mortgage passthrough securities.
GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.
PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.
TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.
ASKED. The price at which a seller offers to sell a security.
ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.
AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.
BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.
BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.
BID. The price at which a buyer offers to buy a security.
BROKER. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position.
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CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made.
CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable.
CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS is currently the only entity providing this service. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.
COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.
COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.
COMMERCIAL PAPER. The short-term unsecured debt of corporations.
COST YIELD. The annual income from an investment divided by the purchase cost.
Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return.
COUPON. The rate of return at which interest is paid on a bond.
CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.
CURRENT YIELD. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor’s cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity.
DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.
DEBENTURE. A bond secured only by the general credit of the issuer.
DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.
DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative City of Pico Rivera
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is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.
DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.
DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.
DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration).
FEDERAL FUNDS RATE. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open-market operations establishes it.
FEDERAL OPEN MARKET COMMITTEE. A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves.
LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.
LIQUIDITY. The speed and ease with which an asset can be converted to cash.
LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.
LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.
MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.
MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.
MARKET VALUE. The price at which a security can be traded.
MARKING TO MARKET. The process of posting current market values for securities in a portfolio.
MATURITY. The final date upon which the principal of a security becomes due and payable.
The investment’s term or remaining maturity is measured from the settlement date to final maturity.
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MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.
MODIFIED DURATION. The percent change in price for a 100 basis point change in yields.
Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.
MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.
MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.
MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.
MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.
NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).
A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.
NEGOTIABLE CD. A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state-licensed branch of a foreign bank. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor).
PREMIUM. The difference between the par value of a bond and the cost of the bond, when the cost is above par.
PREPAYMENT SPEED. A measure of how quickly principal is repaid to investors in mortgage securities.
PREPAYMENT WINDOW. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed.
PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the U.S. Government securities market.
PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with City of Pico Rivera
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the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.”
REALIZED YIELD. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio.
REGIONAL DEALER. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities and that is not a primary dealer.
REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.
SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.
STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities, or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate.
Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.
SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.
TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.
U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.
TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.
TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually.
TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.
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VOLATILITY. The rate at which security prices change with changes in general economic conditions or the general level of interest rates.
YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.
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APPENDIX 1
The authorized investment officers as stated in accordance with the City of Pico Rivera Investment Policy, are responsible for administering an investment program which:
Adheres to the Statement of Investment Policy
Prioritizes safety and liquidity
Determines risk and optimizes return
Provides for a system of due diligence in making investment decisions.
Delivery vs. Payment – all trades of marketable securities will be executed by delivery vs. payment to ensure that securities are deposited in an eligible financial institution prior to the release of City funds.
INVESTMENT
PROCESS
COUNCIL
MEETING
DATE
COUNCIL MEMBER REQUEST DETAIL DIRECTOR(S)
ACTION TAKEN: Memo; Staff
Report; Closed Session;
Presentation; Follow-up
Meeting; City Manager
Reports; Informal Action
DISCUSSION
ITEM
ACTION
ITEM DATE
STATUS:
Complete;
Pending;
On-going;
In-Progress
8/10/2021 Lutz/Lara Shopping Cart Ordinance Review ordinance A. Betancourt Discussion 2/22/2022 8/24/2021 Pending 6/28/2022 Lara/Camacho
Battery Storage Funds Set aside $50,000 for Battery
Storage for non-profits. S. Carmona
Pending
10/11/2022 Lara/Camacho NASA Contract Discuss third party vendors Present at next City Council meeting 10/25
1/24/2023 Complete
1/24/2023 Lara/Garcia Safe Pathways to School Discuss with ERUSD Boardmembers
Ad Hoc Committee
2/14/2023 Lutz/Lara City Identifying Markers Take to City Council N. Negrete 2/14/2023 Garcia/Sanchez Appointment of Public Safety Coordinator Take to City Council Authorized the City Manager to establish a pilot program
2/28/2023
2/14/2023 Garcia/Sanchez Ordinance Prohibiting Street Takeovers Take to City Council 2/14/2023 2/14/2023 Garcia/Sanchez Establishing Safe Spaces for kids Take to City Council P. Yugar 2/14/2023 2/28/2023 Lutz/Sanchez Feasability Study Marine Corps Property Ad Hoc Committee 2/28/2023 3/14/2023 Lutz/Garcia Monument Marker Upgrade Passons and Washington Bl N. Negrete
GOOD OF THE ORDER